Annex B Budget P3

7/29/2019 Annex B Budget P3

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Annex III. Budget for the Action1

Costs3 Unit # of units

Unit rate

(in EUR)

Costs

(in EUR)Unit # of units

Unit rate (in

EUR)

Cost

(in EU1. Human Resources

1.1 Salaries (gross salaries including social security charges and other

related costs, local staff)4

1.1.1 Technical Per month Per month

1.1.2 Administrative/ support staff Per month Per month

1.2 Salaries (gross salaries including social security

charges and other related costs, expat/int. staff) Per month Per month

1.3 Per diems for missions/travel5

1.3.1 Abroad (staff assigned to the Action) Per diem Per diem

1.3.2 Local (staff assigned to the Action) Per diem Per diem

1.3.3 Seminar/conference participants Per diem Per diem

Subtotal Human Resources

2. Travel6

2.1. International travel per trip per trip

2.2 Local travel Per month Per month

Subtotal Travel

3. Equipment and supplies7

3.1 Purchase or rent of vehicles Per vehicle Per vehicle3.2 Furniture, computer equipment Per item Per item

3.3 Machines, tools Per item Per item

3.4 Spare parts/equipment for machines, tools Per item Per item

3.5 Other (please specify)

Subtotal Equipment and supplies

4. Local office8

4.1 Vehicle costs per project per project

4.2 Office rent Per month Per month

4.3 Consumables - office supplies10 per project per project4.4 Other services (tel/fax, electricity/heating, maintenance) per project per project

Subtotal Local office

5. Other costs, services12

5.1 Publications

5.2 Studies, research

5.3 Expenditure verification13

5.4 Evaluation costs

5.5 Translation, interpreters

5 6 Financial services (bank guarantee costs etc ) per project per project

Total project budget Project budget per year 1

All Years Year 12


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Unit rate

(in EUR)

Costs

(in EUR)

Unit # of unitsUnit rate (in

EUR)

Costs

(in EUR)


All Years Year 12

5.7 Costs of conferences/seminars14

5.8. Visibility actions15

5.9 External expertise


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Unit rate

(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12

Subtotal Other costs, serv ces

6. Other

Subtotal Other

7. Subtotal direct eligible costs of the Action (1-6)

8. Provision for contingency reserve (maximum 5% of 7, subtotal of

direct eligible costs of the Action)16

9. Total direct eligible costs of the Action (7+8)

10. Administrative costs (maximum 7% of 9, total direct eligible

costs of the Action)17

11. Total eligible costs (9+10)

*these columns will be multiplied for each partner

1. The Budget must cover all eligible costs of the Action, not just the Contracting Authority's contribution. The description of items must be sufficiently detailed and all items brokecomponents. The number of units and unit rate must be specified for each component depending on the indications provided.Additional lines may be inserted in every budget heading, including sub-headings. Please do not delete any grey-coloured lines and check if the total amount of tcalculated.

2. This section must be completedif the Action is to be implemented over a period ofmore than 12 months.3. The budget shall be established in Euro, with 2 decimals. Costs and unit rates shall be rounded to the nearest euro cent.4. Salaries should be those normally borne by the organization/institution. If staff are not working full time on the Action, the percentage should be indicated alongside the

and reflected in the number of units (not the unit rate). I t is recommended to insert sub-lines for each function in the implementation team. Cost description for a function in theshall make reference to the project partner holding that function, and also indicate the working period (number of months), part time/full time (as %), number of hours to be worpayable per month for the respective function and for that corresponding working time. See the example below:

Example:

5. Per diems cover accommodation, meals and local travel within the place of the mission and sundry expenses in case of missions requiring an overnight stay away from the bacalculation of per diems and the applicable rates must be based on those normally borne by the Beneficiary and its partners and compliant with the national legislation in force

Costs Unit No of unitsUnit rate (in

EUR)Costs (in

EUR)

1.1.1.1 Project manager applicant (RO)(12 months * 100%, 8 hours/day, 1000 EUR salary payable per month)

per month 12 1000 =12000

1.1.1.2 Project manager - P1 (MD)(12 months * 50%, 4 hours / day, 325 EUR part-time salary payable per month)

per month 6 650 =3900


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Unit rate

(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12

. . , . . _ _ .6. When filling in the budget heading Travel, the destination of the trip should be indicated. Travel costs cover all the costs related to travelling to the place of destination: bus, trai

a car, visa, travel insurance. The travel costs should not exceed those normally borne by the Beneficiary or its partners according to the national legislation in force, as theC02 offsetting of air travel may be included. C02 offsetting shall in that case be achieved by supporting CDM/Gold Standard projects (evidence must be included as part of theor through airplane company programmes when available. Indicate the place of departure and the destination. If information is not available, enter a global amount. Recommeflight, per trip, per travel, per month, per contract, per km (as applicable).

7. Costs of purchase or rental. Indicate denomination of the equipment to be procured and by whom (the lead partner, partner 1, etc.). If the same equipment is to be procured bdifferent countries, insert distinct sub-lines showing, if necessary, different unit rates. Recommended unit rates: per piece, per contract (as applicable).

8. The costs covered by this budget heading are only eligible when the local office operates especially for the propose of the project, and documentary proof in this respect mayOtherwise, these costs shall be included under the heading 10 Administrative costs.

9. The Vehicle Costs should be associated with the costs incurred by purchasing a vehicle dedicated exclusively for the project (budgeted in 3.1 Purchase of rent of vehicles. Othcosts should be included in the amount foreseen at budget heading 10. Administrative costs.

10. To be purchased according to Annex IV.

11. Only for the office rooms, spaces that operates exclusively for the purpose of the Action.12. Specify. Lum p sums will not be accepted. All the sub-contracted services provided by external service providers based on public procurement rules detailed in Annex IV shoul

this heading. Recommended unit rates: per item, per service, per contract (as applicable), or per project in case of financial services.13. Each action must allocate costs for the expenditure verification in the budget of Ukrainian and Moldovan applicant and/or partners. Costs should be based on real market pri

services.14. Costs related to technical organisation of an event should be included, e.g. rent of premises, equipment, translation, catering, copying, etc. Do not include costs already budge

lines.15. Communication and visibility activities should be properly planned and budgeted at each stage of the project implementation. These activities should not only focus on publicisi

the action but also on its outcome and impact. Please note that the Communication and Visibility Manual for EU External Actions is available on the following website:http://ec.europa.eu/europeaid/work/visibility/index_en.htm) and the Visual Identity Manual of the ROUAMD Programme is available on the website: http://www.ro-ua-md.net/index.php?option=com_content&view=article&id=435&Itemid=332.

16. Amounts at this heading can be used only with the prior written authorisation of the Joint Managing Authority by means of an Addendum to the grant contract. The correspondi

based on a realistic estimation. If you do not consider reserving any money for the contingency reserve, do not budget any amounts.17. Administrative costs are eligible provided that they do not include costs assigned to another heading of the budget for direct eligible costs.

NB: When filling in the budget, please keep the template provided, without deleting any budget headings. Please note that not submitting the budget of the action (iBudget for the Action, Justification of the Budget for the Action and Sources of funding) in the correct template may conduct to the rejection of the application.Tresponsible for the correctness of the financial information provided in these tables

.

N b 2010


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Unit rate

(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12

N b 2010


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Costs3

1. Human Resources



1.1.1 Technical

1.1.2 Administrative/ support staff


charges and other related costs, expat/int. staff)


1.3.1 Abroad (staff assigned to the Action)1.3.2 Local (staff assigned to the Action)

1.3.3 Seminar/conference participants


2. Travel6

2.1. International travel

2.2 Local travel

Subtotal Travel


3.1 Purchase or rent of vehicles3.2 Furniture, computer equipment

3.3 Machines, tools

3.4 Spare parts/equipment for machines, tools



4. Local office8

4.1 Vehicle costs

4.2 Office rent

4.3 Consumables - office supplies10

4.4 Other services (tel/fax, electricity/heating, maintenance)



5.1 Publications





5 6 Fi i l i (b k t t t )

Unit # of unitsUnit rate

(in EUR)

Costs


Unit rate (in

EUR)

C

(in

Per month Per month

Per month Per month

Per month Per month

Per diem Per diem

Per diem Per diem

Per diem Per diem

per trip per trip

Per month Per month

Per vehicle Per vehiclePer item Per item

Per item Per item

Per item Per item

per project per project

Per month Per month



j t j t

Lead Partner budget Lead Partner budget per year 1

All Years Year 12


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Costs3





(in EUR)

Costs

(in EUR)


EUR)

Cost

(in EU


All Years Year 12


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Costs3

Subtotal Other costs, serv ces

6. Other

Subtotal Other









1. The Budget must cover all eligible costs of the Action, n

components. The number of units and unit rate must beAdditional lines may be inserted in every budget hecalculated.

2. This section must be completedif the Action is to be im3. The budget shall be established in Euro, with 2 decimal4. Salaries should be those normally borne by the org

and reflected in the number of units (not the unit rate). Itshall make reference to the project partner holding thatpayable per month for the respective function and for th

Example:

5. Per diems cover accommodation, meals and local travelcalculation of per diems and the applicable rates must b

Costs

1.1.1.1 Project manager applicant (RO)(12 months * 100%, 8 hours/day, 1000 EUR salary p

1.1.1.2 Project manager - P1 (MD)(12 months * 50%, 4 hours / day, 325 EUR part-time


(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12

n down into their main

e budget is correct

escription of the itemimplementation teamked per day, the salary

se of operations. The, and must not exceed

b


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Costs3

. .6. When filling in the budget heading Travel, the destinatio

a car, visa, travel insurance. The travel costs should nC02 offsetting of air travel may be included. C02 offsettior through airplane company programmes when availabflight, per trip, per travel, per month, per contract, per k

7. Costs of purchase or rental. Indicate denomination of thdifferent countries, insert distinct sub-lines showing, if n

8. The costs covered by this budget heading are only eligiOtherwise, these costs shall be included under the heading

9. The Vehicle Costs should be associated with the costs icosts should be included in the amount foreseen at bud


11. Only for the office rooms, spaces that operates exclusiv12. Specify. Lum p sums will not be accepted. All the sub-c

this heading. Recommended unit rates: per item, per se13. Each action must allocate costs for the expenditure ve

services.14. Costs related to technical organisation of an event shoul

lines.15. Communication and visibility activities should be properl

the action but also on its outcome and impact. Please nhttp://ec.europa.eu/europeaid/work/visibility/index_en.htmd.net/index.php?option=com_content&view=articl

16. Amounts at this heading can be used only with the priorbased on a realistic estimation. If you do not consider re

17. Administrative costs are eligible provided that they do n

NB: When filling in the budget, please keep the templatBudget for the Action, Justification of the Budget foresponsible for the correctness of the financial infor

.


(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12

in, airplane tickets, rentcase may be. Costs forsupporting documents)nded unit rates: per

partners located in

be provided.

erwise, the vehicle

ld be indicated under

ces for this type of

ted under other budget

ing the EU support for

ng cost should be

cluding the sheets:e Beneficiary alone is

b 2010


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Unit rate

(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12


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Costs3

1. Human Resources



1.1.1 Technical








2. Travel6


2.2 Local travel

Subtotal Travel



3.3 Machines, tools




4. Local office8

4.1 Vehicle costs

4.2 Office rent





5.1 Publications






(in EUR)

Costs

(in EUR)


EUR) (i

Per month Per month

Per month Per month

Per month Per month

Per diem Per diemPer diem Per diem

Per diem Per diem

per trip per trip

Per month Per month


Per item Per item

Per item Per item


Per month Per month

per project per projectper project per project

Partner 1 budget Partner 1 budget per year 1

All Years Year 12


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Costs3





(in EUR)

Costs

(in EUR)


EUR)

Cos

(in E


All Years Year 12


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Costs3

u o a er cos s, serv ces

6. Other

u o a er









1. The Budget must cover all eligible costs of the Action, n

components. The number of units and unit rate must beAdditional lines may be inserted in every budget hecalculated.



Example:

5. Per diems cover accommodation, meals and local travelcalculation of per diems and the applicable rates must bthe scales ublished b the E.C. at the time of contract

Costs




(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12


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Costs3

. .6. When filling in the budget heading Travel, the destinatioa car, visa, travel insurance. The travel costs should nC02 offsetting of air travel may be included. C02 offsettior through airplane company programmes when availabflight, per trip, per travel, per month, per contract, per k












NB: When filling in the budget, please keep the templatBudget for the Action, Justification of the Budget foresponsible for the correctness of the financial info

.


(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12


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Unit rate

(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR


All Years Year 12


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Costs3

1. Human Resources



1.1.1 Technical








2. Travel6


2.2 Local travel

Subtotal Travel



3.3 Machines, tools




4. Local office8

4.1 Vehicle costs

4.2 Office rent





5.1 Publications






(in EUR)

Costs

(in EUR)


EUR)

C

(in

Per month Per month

Per month Per month

Per month Per month

Per diem Per diemPer diem Per diem

Per diem Per diem

per trip per trip

Per month Per month


Per item Per item

Per item Per item


Per month Per month

per project per projectper project per project

Partner n *budget Partner n* budget per year 1

All Years Year 12


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Costs3





(in EUR)

Costs


Unit rate (in

EUR)

Cost

(in EU


All Years Year 12


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Costs3


6. Other

u o a er





10. Administrative costs (maximum 7% of 9, total direct eligiblecosts of the Action)

17



1. The Budget must cover all eligible costs of the Action, ncomponents. The number of units and unit rate must beAdditional lines may be inserted in every budget hecalculated.



Example:


Costs




(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12


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Costs3

. .6. When filling in the budget heading Travel, the destinatio

a car, visa, travel insurance. The travel costs should nC02 offsetting of air travel may be included. C02 offsettior through airplane company programmes when availabflight, per trip, per travel, per month, per contract, per k












NB: When filling in the budget, please keep the templatBudget for the Action, Justification of the Budget foresponsible for the correctness of the financial info

.


(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12


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Unit rate

(in EUR)

Costs


Unit rate (in

EUR)

Costs

(in EUR)


All Years Year 12


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Costs3

1. Human Resources



1.1.1 Technical








2. Travel6


2.2 Local travel

Subtotal Travel



3.3 Machines, tools




4. Local office8

4.1 Vehicle costs

4.2 Office rent





5.1 Publications






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Costs3





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Costs3


6. Other

Subtotal Other





10. Administrative costs (maximum 7% of 9, total direct eligiblecosts of the Action)

17



1. The Budget must cover all eligible costs of the Action, ncomponents. The number of units and unit rate must beAdditional lines may be inserted in every budget hecalculated.



Example:


Costs




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Costs3

. .

6. When filling in the budget heading Travel, the destinatioa car, visa, travel insurance. The travel costs should nC02 offsetting of air travel may be included. C02 offsettior through airplane company programmes when availabflight, per trip, per travel, per month, per contract, per k





11. Only for the office rooms, spaces that operates exclusiv12. Specify. Lum p sums will not be accepted. All the sub-cthis heading. Recommended unit rates: per item, per se

13. Each action must allocate costs for the expenditure ve services.

14. Costs related to technical organisation of an event shoullines.

15. Communication and visibility activities should be properlthe action but also on its outcome and impact. Please nhttp://ec.europa.eu/europeaid/work/visibility/index_en.htmd.net/index.php?option=com_content&view=articl



NB: When filling in the budget, please keep the templatBudget for the Action, Justification of the Budget foresponsible for the correctness of the financial infor

.


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Costs3

Justification of the Budget for the Action All Years


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Justification of the Budget for the Action

Costs Name of the partner rification of the budget ite Justification of the estimated costs2

1. Human Resources

1.1 Salaries (gross salaries including social security charges and

other related costs, local staff)

1.1.1 Technical




1.3 Per diems for missions/travel

1.3.1 Abroad (staff assigned to the Action)

1.3.2 Local (staff assigned to the Action)



2. Travel

2.1. International travel2.2 Local transportation

Subtotal Travel

3. Equipment and supplies

3.1 Purchase or rent of vehicles

3.2 Furniture, computer equipment

3.3 Machines, tools



Subtotal Equipment and supplies4. Local office

4.1 Vehicle costs

4.2 Office rent

4.3 Consumables - office supplies



5. Other costs, services

5.1 Publications


5.3 Expenditure verification



5.6 Financial services (bank guarantee costs etc.)

5.7 Costs of conferences/seminars

5.8. Visibility actions


u tota t er costs, serv ces

6. Other

All Years


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Amount (in EUR) Percentage

0.00 %

%

%

%

%

0.00 %

%

%

%

%

0.00%

0.00 %

Applicant Name of the donor Conditions %

Partner 1(name or acronym, country) Name of the donor Conditions %

Partner 2 (name or acronym country) Name of the donor Conditions %

Partner 3 (name or acronym, country)4 Name of the donor Conditions

0.00 100.00%

EU grant contribution for Applicant (name or acronym, country)

EU grant contribution for Partner 1 (name or acronym, country)

Annex B1. Table: Budget - Sources of funding

A.Total EU contribution sought in this application1

out of which:

B.Total partners' financial contribution

Expected sources of funding & summary of estimated costs

C1.Contribution(s) from other institutions/organisations or Member States

EU grant contribution for Partner 2 (name or acronym, country)

Applicant's (name or acronym, country) financial contribution

Partner 1's (name or acronym, country) financial contribution

EU grant contribution for Partner 3 (name or acronym, country)2

C.Partners financial contribution to be sought from other sources

(institutions/organisations, Member states)

Partner 2's (name or acronym, country) financial contribution

Partner 3's (name or acronym, country) financial contribution3

D.OVERALL TOTAL (A+B)


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NOTE:

C. Contribution from other source s is included in the total partners's financial contribution . Please note that the

contribution of the Romanian state budget for the Romanian beneficiaries/partners according to the Romanian Law no

105/2011 shall be granted following the approval of the final payment request report for implementation of the project.

4. Please add as many rows as necessary.

A.Total EU grant contribution sought in this application should represent no more than 90% of the total eligible costs of

the action

D. Overall total should be calculated as follows: A+B

B.Total partners' financial contribution should represent a minimum of 10% of total eligible cost of the action. This

could be provided by the applicant and/or partners from their own sources and/or from other sources such as other

organisations/institutions, members states as detailed in section C.


1. The maximum total EU contribution cannot exceed 90% of the total budget of the Action.

NOTE: Please check if the overall total is the same with the total eligible costs (budget heading 11) from Sheet 1 Budget of the Action.

5. Please list any in kind contribution, if it is the case.

Contributions in kind are not considered actual expenditure and are not eligible costs. The contributions in kind may not be treated as co-financing by the applicant.

Notwithstanding the above, if the description of the action as proposed by the applicant foresees the contributions in kind, such contributions must be provided as

described in the application (Part B. Full Application Form, section 2, point 2.1), but will not be considered as eligible expenditure.

In kind contribution5



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Annex B Budget P3

Documents

Transcript of Annex B Budget P3