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Animal Care Job Family StudyNew Structure and Implementation

Employee Information SessionMay 6, 2015

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Agenda

• Project Overview and Objectives• Animal Care Job Family Definition• Project Process • Classification and Salary Structures• Project Timelines• Salary and Benefit Impact• Q&A

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Job Classification Redesign

Goal: Create and implement a classification system that provides:• managers and employees transparent career paths,• a classification structure that provides clarity and

ease of administration, • optimal utilization of payroll dollars, and • the ability to attract, engage, and retain high

performing employees.

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Job Family Study Overview

• University-wide initiative – aligned with University’s vision and Operational

Excellence• Civil Service and P&A positions on all five campuses• 18 total job families; 15 are complete • Working in partnership with Sibson Consulting• Collaborative approach focused on communication and

consensus-building• Anticipated completion June/July 2015

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Animal Care Job Family Definition

The Animal Care job family deals with direct animal care for physical health, as well as the management, operation, and maintenance of animal facilities to maintain the well-being of animals. Advanced degrees in animal and health care fields are required, to include but not limited to Veterinary Medicine and Pharmacy. Additional required credentials for many animal care positions include professional registration, certification, and state licensure.

Animal Health: Provides the delivery of animal care by determining the correct diagnosis and providing the necessary treatment. Animal Care employees may conduct research for publication and also participate in program development and administration.

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Project StakeholdersAdvisory Team Focus Groups Steering Team Individual Employees

Parties Include

• Project Sponsor• HR in the Unit• HR Consultants• Functional Team

Members• Class & Comp Staff• Sibson

Consultants

Subject Matter Experts

Operational Excellence Team

Employees with Manager Guidance (as interviewees and focus group participants)

Role Develop job family definitions, assign placements, and conduct competitive compensation assessment

Review initial job family definition and career ladder documentation

Helps to ensure project success and provide final approval of key deliverables

Complete position description documentation

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Job Family Collaboration

Advisory Team

• David Lee• Pat Berzins• Debra Vogt• Kim Little• Laura Larson• Jeanette Steeves• Cynthia Gillett• Christine Sivula

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Job Family Collaboration

Focus Group Members

• Kim Horne• Denise Obitz Cooney• Rod DeVriendt• Sheryl Ferguson• Jeanette Steeves• Angela Craig• Sara Hashway

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Colleges and Administrative Units Represented

• College of Veterinary Medicine– Veterinary Medical Center– Raptor Center– Veterinary Population Medicine

• Academic Health Center– Research Animal Resources

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Steps to Develop a Structure

Market PricingJob Descriptions Salary Structure

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Salary Structure Design

• Reviewed salary survey reports from industry leaders (CUPA, EduComp, Kenexa CompAnalyst)

• Factors Considered:– Higher education– Minneapolis metro area (for-profit and not-for-profit

companies and government)– If specific cuts not available, looked at broader

regional or national data

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University StructureUniversity Level

SVP / VP – outside studyAVP – outside study

Director 2Director 1

Manager 3 Individual Contributor 3Manager 2 Individual Contributor 2Manager 1 Individual Contributor 1

Supervisor 4 Professional 4

Supervisor 3 Professional 3

Supervisor 2 Professional 2

Professional 1

Labor Represented Positions (not included in study)

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Role Requirements Accountability

· Operational Activity

· Decision-making Authority

· Operational Knowledge

· Education and Experience

· Management Experience

· Technical Capabilities

· Industry Knowledge

· Planning Horizon

· Influence on Institution

· Scope of Measurable Effect

· Problems Solved

How Jobs are Mapped to the Structure

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Animal Care Structure: Before

16 managerial/supervisory, 5 individual contributor classes

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Job Code Job Title Min Max Job Code Job Title Min Max

Management 0206 Administrative Professional N/A N/A Management 9334 Director Campus/College Level $35,418 N/A

9337 Departmental Director $35,418 N/A

9338 Associate Department Director $35,418 N/A

9339 Assistant Department Director $35,418 N/A

9340 Program Director $35,418 N/A

9341 Associate Program Director $35,418 N/A

Supervisory 7161 Farm Foreman $35,110 $60,861 Supervisory

7162 Asst Manager, Vet Tech Svc $39,374 $69,992

7198 Veterinary Technician Supv $36,130 $62,608

7205 Executive Assistant N/A N/A

7206 Administrative Professional N/A N/A

7208 Program Associate $34,278 $59,155

7922 Laboratory Animal Tech Spec $34,133 $59,093

7941 Senior Veterinary Technician $31,304 $54,413

8196 Veterinarian Asst/Practitioner $36,712 $63,523

Individ Contributor 8205 Executive Assistant N/A N/A Individ Contributor 9354 Coordinator $35,418 N/A

8350 Junior Scientist $30,909 $51,626

8352 Scientist $42,245 $75,046

8356 Sr Laboratory Services Coord $38,043 $65,936

Civil Service Class & Salary Range P&A Class & Salary Range

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Animal CareEE

GroupFLSA Job Family Level

P & AExempt

SVP / VP - Outside Structure

AVP

Animal Care Director 2

Animal Care Director 1

Animal Care Manager 3 Animal Care Provider 3

Animal Care Manager 2 Animal Care Provider 2

Animal Care Manager 1 Animal Care Provider 1

Civil Servi

ce

Animal Care Professional 4, Supr Animal Care Professional 4

Animal Care Professional 3, Supr Animal Care Professional 3Non-exempt

Animal Care Professional 2, Supr Animal Care Professional 2

Animal Care Professional 1

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Animal CareJob Family Level Min Mid Max

P & A

Exempt

SVP / VP - Outside Structure  

AVP  

Animal Care Director 2 $112,100 $151,300 $190,600

Animal Care Director 1 $93,400 $126,100 $158,800

Animal Care Mgr 3 Animal Care Provider 3 $77,900 $105,100 $132,400

Animal Care Mgr 2 Animal Care Provider 2 $64,900 $87,600 $110,300

Animal Care Mgr 1 Animal Care Provider 1 $54,100 $73,000 $92,000

Civil Service

Animal Care Professional 4, Supr.

Animal Care Professional 4 $45,000 $60,800 $76,500

Animal Care Professional 3, Supr.

Animal Care Professional 3 $39,200 $52,900 $66,600

Non-exempt

Animal Care Professional 2, Supr.

Animal Care Professional 2 $34,100 $46,000 $58,000

Animal Care Professional 1 $30,600 $41,300 $52,000

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Implementation Key Dates and Events • May 5

– Employees receive individual results letters– Start of appeal period– Round 2 begins

• May 6 – Employee Information session

• May 26– Employee deadline for appeals– Designate employee group choice, if applicable (1 employee)– Round 2 deadline for position descriptions

• June 1 – Effective date

• June 9 – Appeal and round 2 results; retroactive to June 1

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Appeal Process 1. Employee discusses classification result concerns with

supervisor2. If the supervisor, in discussion with their unit HR Office,

supports an appeal, the employee submits the appeal form (with documentation and supervisor signature) to their unit HR office

3. Unit HR Office reviews and submits appeal information by the deadline of May 26

4. Appeal panel of subject matter experts reviews5. Appeal results communicated on/before June 9

Appeal process information found at z.umn.edu/jobfamilies

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Employee Salary Impact

• 39 positions were reviewed – Excluding resigned or positions moved to other job

families to be studied • 1 employee is outside of the new range

– For those below range minimum: Salary brought to the range minimum on the effective date

– For those above the range maximum: Salary frozen for 3 years or until the range catches up to the salary. If still above the range after 3 years, salary will be adjusted to the top of the range.

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• Non-exempt positions are not exempt from the overtime pay requirements of the FLSA. -Employees are paid overtime if they work over 40 hours in a work

week. -Advanced supervisor approval of OT is required

• Exempt positions do not require overtime pay by law-UMN civil service rules currently provides OT pay or V class.

Fair Labor Standards Act: http://www1.umn.edu/ohr/toolkit/compensation/paypolicy/flsa/index.html#generalflsainfo

Fair Labor Standards Act (FLSA)Exemption Status

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Positions Changing Employee Group

• Exempt employees have the option to stay in their current employee group. – If an employee elects to change employee groups, they may

have benefits changes. – Note: Employees who have already exercised their (one

time) option to remain in or change their retirement plan do NOT have another option. (per Faculty Retirement Plan)

• OHR Benefits staff are available to assist employees in reviewing their options.

• Handout information describing benefit differences is available today and on the web site.*

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Job Family Study Results

• Total number of positions reviewed: 39• Distribution by employee group

• Civil Service: 27• P&A: 12

• Distribution by type of moves• Civil Service to Civil Service: 27• Civil Service to P&A: 1• P&A to Civil Service: 0• P&A to P&A: 11

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Job Family Study Results cont’d

• Impact on Salary – No impact: 38– Below the range minimum: 0– Above the range maximum: 1

• Some positions moved to other job families– ex. pharmacists, medical technologists

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Additional Information

• Project Website with Q&A z.umn.edu/jobfamilies

• Civil Service Employee Rules http://www1.umn.edu/ohr/policies/governing/civilrules/.

• Administrative Policy for Appointments of Academic Professional and Administrative Employees http://www.policy.umn.edu/Policies/hr/Hiring/APPOINTPA.html

• Employee Benefits website http://www1.umn.edu/ohr/benefits/index.html

Contact Unit Human Resources orcall 4-UOHR (612-624-8647)

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Employee Benefits Resources

• Employee Benefits: www.umn.edu/ohr/benefits

• Academic Disability Program: www.umn.edu/ohr/benefits/disability/academic/index.html

• Vacation and Leave: www.umn.edu/ohr/benefits/leaves/vacation/index.html

• Minnesota State Retirement Plan: www.msrs.state.mn.us or www.umn.edu/ohr/benefits/events/index.html#msrs

• Faculty Retirement Plan (P&A): www.umn.edu/ohr/benefits/retiresave/frp/index.html

Questions? Contact Employee Benefits at 4-UOHR (612-624-8647) or benefits@umn.edu

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Thank you!Questions?