Anil Patel - Do You Feel Technology Is a Source of Frustration or Creativity for Your Organization?
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Transcript of Anil Patel - Do You Feel Technology Is a Source of Frustration or Creativity for Your Organization?
Investing in our productivity & creativity Practical approaches to a comprehensive IT & New Media Strategy
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Overview
• Timeraiser Challenges
– Lots of stakeholders
– Lots of moving parts to the program
• Heavy investment in low-cost, highly-scalable, and integrated IT tools
• Demonstrations
– Demo #1: Using Skype for Screen Share & Conference Calls
– Demo #2: Building and Sharing a Budget using Google Apps Spreadsheets
– Demo #3: E-Signing a Document Using Echosign
– Demo #4: Corporate Donor Development Using Salesforce.com
– Demo #5: FTP File Sharing Using Box.Net & Google Apps
• Our approach to Technology investment and adoption
– Connecting our people to the content they care about using integrated apps
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Demo #1: Skype for Screen Sharing
• Key Challenge
– Need for quick conference calls
– Need to see what is happening on colleagues computers to trouble shoot
• What it allows us to do
– Cheap, fast, low cost conference calls
– Video conference calls
– Screen sharing
– Show you how we are sharing screens
• Pros, Cons & Cost
– Need a reliable internet connection
– Free
– Require video
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Demo #2: Building and Sharing a Budget using Google Apps
• Key Challenge
– Version control of budgets and other key documents
– Too much wasted time sending documents via email
• What it allows us to do
– Share information instantly
– Embed docs and spreadsheets to ANY webpage (public or private, you manage the settings)
– Collaborate in real time (using Skype and IM)
– No email attachment of documents
• Pros, Cons & Cost
– Requires an internet connection, not easy to do while off line
– Google Apps (standard edition is free; premium is $50/user/year)
– 95% of our docs on Google Docs; 5% Microsoft Office (including this presentation)
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Demo #3: E-Signing a Document Using Echosign
• Key Challenge
– 375 contracts per year that require signatures
– Administrative overload to manage files, lag time getting files back
• What it allows us to do
– Send documents for e-signature
– Counter-signed documents placed directly in contact record in our database
– Saves us 300 hours per year
• Pros, Cons & Cost
– $4.2 per document (@ cost of $1,500/year)
– Connecting our people to the content they care about using integrated apps
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Demo #4: Donor Development Using Salesforce.com
• Key Challenge
– Doubled revenue is 2 years
– 75+ funding partners and donors (over $500)
– Goal to double funding partners and donors by 50% in 2011
• What it allows us to do
– 360o view of partners and donors
– Ability to track stages of resource development
– All key documents are combined
– Accessible using mobile technology
• Pros, Cons & Cost
– 10 licenses free, discounts for additional seats
– Robust platform, can be customized to do ANYTHING you want
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Demo #5: FTP File Sharing & Google Apps Using Box.Net
• Key Challenge
– Currently managing 3,000 logos, photos, images, movies and other digital assets
– We will be adding at minimum 1,000 per year
– Storage, sharing, uploading with lots of partners in lots of cities
• What it allows us to do
– For example: Designer can upload a document, colleagues can comment and link can be shared with printer
– Embed widget for your website
– Powerful analytics & HTML 5 drag and drop capabilities
• Pros, Cons & Cost
– Reduces lag time from days to hours
– Cost = $1,500/year
– Fully integrated with Google Apps & Salesforce.com