ANALYSE.DESIGN.DELIVER.ASSURE.ALaRMS™. The future of training management systems for demanding and high risk occupations.

enquiries@aquilalearning.comwww.aquilalearning.comCopyright Aquila Learning 2019

The changing culture in high-risk industries is fuelling the requirement for robust management of training and associated risk.

This is fuelled by a growing requirement to ensure training is:

• effective and meets the operational needs of the organisation.

• efficient, optimised and cost effective.

• safe.

This need is prominent across many industries such as aviation and defence sectors who strive to produce a truly effective and safe way of training that is also efficient.

ALaRMS™ is a tool that makes sense of these complicated training systems and the governance processes that they must comply with (such as systems approach to training standards).

ALaRMS™ is an innovative software application that creates an effective, efficient and safe system of training management with minimal human resource.

ALaRMS™ is incredibly intuitive for users and significantly cuts the man-hours required to design, deliver and manage complex training systems through life.

INTRO.ALaRMS™. The future of training management systems for demanding and high risk occupations.

Aquila Learning and Risk Management System. ALaRMS™.

• Analysis. Complete complex role and training analysis quickly and easily.

• Design. Design lessons and assessments using customisable templates.

• Delivery. Manage complex training schedules, resources and training records. Deliver quality training content to students and instructors.

• Assurance. Evaluate and assure all your training to maximise quality, efficiency and safety. Create analytics to gain really useful insights.

The Aquila Learning and Risk Management System (ALaRMS™) enables organisations to analyse, design, deliver, evaluate and assure complex training programmes for high-risk occupations in highly regulated industries.

ALaRMS™ also allows organisations to audit and assure training against common standards such as ISO 9001 and the Ministry of Defence DSAT Quality Standard in a very easy, efficient and manageable way.

ALaRMS™ offers the benefits of both a Learning Management System (LMS) for training delivery and a Training Management System (TMS) for training analysis, design, evaluation and assurance; with the added benefit of risk insights and management associated with training gaps.

ALaRMS™ is the only one of its kind, bringing the fundamental aspects of training delivery, training management and risk management to high risk occupations.

ALaRMS™ has been designed with a ‘systems approach’ to training methodology at its core, allowing organisations to manage training end-to-end, and not just the delivery of training like standard learning management systems (LMS) on the market.

Why is robust training management crucial to your organisation? Its all about being effective, efficient and safe. If you employ people to conduct roles that require a high degree of training and assurance to stay safe and effective, then investment in training management is incredibly important.

Creating an optimised training system with ALaRMS (through detailed analysis, design, delivery and assurance) will ensure the training you employ is efficient, effective and keeps your people and assets safe in a variety of high-risk environments.

This becomes incredibly important when an organisation needs to:

• ensure training meets the true operational requirements.

• ensure that all training gaps are understood and mitigated.

• ensure training is continually improving.

• create efficiencies while optimising training delivery.

• justify spend on expensive training programmes.

• prove how training was delivered and to what standard following an incident.

Compliance WITH TRAINING STANDARDS. ALaRMS™ is fully configurable to (almost) any standard or methodology. Recognising that some clients have their own internal training quality management processes, we built in a large degree of customisation to meet any internal standards that follows the core principals of Systems Approach to Training and ISO 9001. We found that although language and methods may deviate, the underlaying principals tend to be the same, often built on the widely used ISD (Instructional Systems Design) and ADDIE (Analyse, Design, Develop, Implement and Evaluate) Models.

For example, ALaRMS™ reflects the nuances of internal training quality management standards such as those employed by the UK Ministry of Defence. ALaRMS™ offers organisations a regulated, governed and managed path to:

• work in a more efficient way by aligned processes and broad consensus of operating procedures across the organisation. This increases productivity and efficiency, bringing internal costs down.

• adhere to the necessary statutory and regulatory requirements.

• identify risks in your training system and in operational roles caused by the training system.

• create an ongoing focus on improvement. Reacting to changes in the internal and external environment is necessary if you want to continue to deliver value for your customers, create efficiencies, limit risk and stay safe. This is of paramount importance today when conditions evolve so quickly.

• evidence-based decision making. Making decisions is never easy and naturally involves a degree of certainty, but ensuring your decisions are based on the analysis and evaluation of data is more likely to produce the desired result.

Compliance WITH Industry regulation. ALaRMS™ offers an easy path to compliance with industry regulation associated with training. The provision, management and assurance of training has wide implications on a variety of industry regulation for both training and safety practices. ALaRMS offers an easy route to meeting these regulations by linking training systems and data to wider process, compliance and assurance activity.

An example of this is the UK Military Aviation Authority Regulatory Articles (RAs). ALaRMS offers a clear and auditable route to support MAA RAs that oversee.

• Air Systems Safety Case - ALaRMS offers the Senior Responsible Officer a single system to assure themselves that the Training Defence Line of Development is managed effectively.

• Synthetics Training Devices - ALaRMS provides the evidence to qualify and certify a synthetic training device to a standard of operation (such a zero flight time).

• Training Management and Delivery - ALaRMS offers a fully assurable and audible training system.

• Incident Reporting and Inquiry - ALaRMS enables quick and easy reporting of organisational training practices and individual training performance through life.

• Correlation of data - ALaRMS enables correlation of training data with flight data monitoring and incident trends.

• Identification of skills gaps - ALaRMS enables early identification of potential skills gaps for analysis and mitigation.

How ALaRMS™ meets MOD and ISO 9001 regulation. ALaRMS Module UK MOD DSAT QMS Military Aviation Authority ISO 9001

All • RA1205-SeniorResponsibleOfficerAssurance.TheSROcanuseALaRMStoprocessmapthetrgDLODrequirementsandsaDsfythemselvesthatkeytrainingandDSATrequirementsarebeingmetwithevidence.

Administra+on • TrainingadministraDonandmanagement

Analysis • Roleanalysisandrolescalar• Performance,condiDonsandstandards• KSAanalysis• Roleperformancestatement• DIFanalysisandtrainingcategorisaDon• Trainingandtraininggapanalysis• DraOtrainingobjecDves,enablingobjecDvesandKLPs• Formaltrainingstatements

• RA2375-SyntheDcTrainingDevices.ALaRMSOpDonsAnalysistool(Methodsandmedia/Fidelity)canhelpinthecerDficaDonofsyntheDctrainingequipmentandprovezeroflightDmeforsims.

• ContextoftheorganizaDon:UnderstandingtheorganizaDonanditscontext.

• ContextoftheorganizaDon:UnderstandingtheneedsandexpectaDonsofinterestedparDes

• ContextoftheorganizaDon:Determiningthescopeofthequalitymanagementsystem

• ContextoftheorganizaDon:Qualitymanagementsystemanditsprocess

• Leadership:Leadershipandcommitment• Leadership:Policy• Leadership:OrganizaDonalroles,responsibiliDesandauthoriDes

Design • LSpecs• ASpecs• SelecDonofmethodsandmedia• Lessonandcourseplanning

• Planning:AcDonstoaddressrisksandopportuniDes• Planning:QualityobjecDvesandplanningtoachievethem• Planning:Planningofchanges• Support:Resources• Support:Competence• Support:Awareness• Support:CommunicaDon• Support:DocumentedinformaDon

Delivery • Schedulingoftraining• Managementofstudentsandinstructors• Deliveryoftraining• Deliveryofassessment• Studentandinstructorrecords

• FlightdatamonitoringinformaDoncanbecorrelatedwithtrainingtrendsandinsightstohelprecDfyskillsproblemsquicklyandeasily.

• OperaDon:OperaDonalplanningandcontrol• OperaDon:Requirementsforproductsandservices• OperaDon:Designanddevelopmentofproductsandservices• OperaDon:Controlofexternallyprovidedprocesses,productsandservices

• OperaDon:ProducDonandserviceprovision• OperaDon:Releaseofproductsandservices• OperaDon:Controlofnon-conformingoutputs

Assurance(andEvalua+on)

• InVal• ExVal• 1stpartyaudit• 2ndpartyaudit• 3rdpartyaudit• Riskregisterandmatrix

• AnalyDcsandunderstandingcorrelaDonsbetweenflightsafetytrendsandtrainingdelivery/studentperformance/assessmenttrendsanddata.BowDeanalysiscanbecorrelatedwithtraininginsightsanddata.

• Traininggapsandriskscanberecorded,analysedandusedforflightsafetyreporDngandairsafetysystemsworkinggroups.

• PerformanceevaluaDon:Monitoring,measurement,analysisandevaluaDon

• PerformanceevaluaDon:Internalaudit• PerformanceevaluaDon:Managementreview• Improvement:General• Improvement:NonConformityandcorrecDveacDon• Improvement:ConDnualimprovement

Lets make Training ManageMent Agile. Traditional Systems Approach to Training (SAT) comes with a large bill. We believe that SAT is the answer for the management and assurance of training in complex and high risk industries. However, in its traditional form, SAT can be a huge challenge because:

• It is incredibly time consuming and requires heavy oversight and governance.

• It is labour intensive requiring large teams of people.

• It has to manage huge amounts of data and is open to human error.

• It has to keep up with the changing needs of the organisation or operational capability.

But ALaRMS™ is the game changer… • ALaRMS™ makes SAT incredibly agile and responsive.

• ALaRMS™ is a Force Multiplier, saving up to 75% of the time and manpower required for through life management of training.

• ALaRMS™ helps to reduce human error.

• ALaRMS™ enables evidence based decision making through analytics.

• ALaRMS™ ensures training is effective, efficient and safe.

Our customer base. ALaRMS™ is perfect for organisations that: • rely on highly trained personnel to conduct potentially high-

risk and complicated tasks as part of their occupation.

• need to manage training gaps effectively to minimise risk-to-life and safety.

• need to manage complex initial and recurrent training in order to provide suitably qualified and experienced personnel for duties.

• need to manage quality and assure training in accordance with regulations and standards.

• may need to prove what training has been conducted as evidence following an incident.

• need to provide standardised training against mandated and regulated standards.

• need to justify, report or prove its training practices and standards to third parties or governing bodies.

ALaRMS™. Aquila Learning and Risk Management System. A Training Management System built for organisations operating in high-risk environments. • Designed with a ‘systems approach to training’ methodology at its core.

• Compliant with many systems approach to training standards.

• Seamlessly ties together analysis, design, delivery and evaluation/assurance into one integrated TMS.

• Modular design that can be built sequentially from analysis to assurance depending on your needs.

• Future proofed technologies including Microsoft ASP.Net Core, SQL and C#.

• Easy integration with other systems; XAPI, SCORM and AICC compatible.

Multi-layered, collaborative and remote working friendly. • Multi-Layered Access - Student, Instructor, Training

Manager, Delivery and Requirements Authority, Third Parties.

• Remote collaboration, working and audit.

• Web based for cloud, WAN or LAN deployment.

• MODNET accredited for use within UK MOD.

• Mobile and tablet ready.

• Built with the latest technologies and methods to provide a future proofed and scalable SaaS (Software as a Service) or locally deployed application.

TRAINING REQUIREMENTS

ORGANISATION

STAKEHOLDERSThird Parties h EFFIEEnemyGOVERNINGBODIESREGULATORSAUDITORS

ALAR.MS

TTTRAINING DELIVERYORGANISATION

TTRAINING MANAGEMENTINSTRUCTORSSTUDENTS

Complete complex role and training needs analysis quickly and easily with ALaRMS™. Role and Team Analysis. Really understand what you are training for to start on your training design journey. ALaRMS™ offers an incredibly user friendly role and team analysis tool, maximising detail and minimising time spent capturing it.

Options Analysis. Easily analyse methods, media, fidelity, environment and costings to meet your requirements.

Training Analysis. ALaRMS™ makes easy work of identifying which elements of the role should be training formally, which elements should be trained in the workplace and which elements are to be carried as training gaps. This is incredibly important as a decision making tool to identify the size, type and cost of training to be delivered while getting a clear picture of the true training gap.

Role analysis with ALaRMS™.

Training options analysis with ALaRMS™.

Training analysis with ALaRMS™.

Complete detailed course design without mountains of paperwork and man-hours. Training Design.

ALaRMS™ brings an incredibly intuitive and speedy method of course design to your finger tips. Linking training objectives back to the analysis phase for audit and reporting purposes, ALaRMS™ allows you to design training and assessments that really meet your requirements.

Note: Screen shot shows the MOD DSAT QMS Instructor Specification format. This is fully customisable to reflect customer requirements.

Training design with ALaRMS™.

Schedule complex training courses, administer multiple users, manage diverse training resources and equipment. ALaRMS™ offers dynamic learning management and content management with its delivery tool. This allows for:

• Easy delivery of multimedia content, accessible from PC, Tablet or Phone.

• Administration of training to multiple users, training devices and resources.

• Detailed student and instructor profiles with version control and archive.

• All aspects of the ALaRMS™ delivery tool are linked back to the analysis and design tools to provide ultimate assurance and audit capabilities.

Deliver training with ALaRMS™.

Manage quality of training and risk through detailed evaluation, audit and assurance. Evaluate and assure all your training to maximise quality, efficiency and safety..

• Internal Validation.

• External Validation.

• Audit Reports.

• Tend Analysis.

• Risk Analysis and Reporting.

Note: Screen shot shows the MOD DSAT QMS risk matrix format. This is fully customisable to reflect customer requirements.

Note: Example shows risk identification and mitigation flow using ALaRMS.

RESIDUAL TRAINING TRAINING Risks ANDGAPS IDENTIFIED IN ISSUES IDENTIFIED BYTHE TRAINING ANALYSIS l OTUER MEANSFORMAL TRAINCNG STATEMENT

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f iMANAGEMENT OF MANAGEMENT OFRISK To TRAINING Resce To hate OR

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DUTY HOLDERSDELIVERY Authority COMMANDCustomer EXECUTIVEBOARDS

Insights and analytics that really matter. ALaRMS™ analytics tool puts big data at your finger tips, helping you to analyse trends, create management statistics and provide valuable assurance on all training activity.

• Pipeline Management.

• Training Data Analysis.

• Risk Analysis.

• Trends and Management Statistics.

• Student performance.

• Training optimisation.

• Link Training to the Safety Management System.

Note: Screen shot shows the MOD DSAT QMS risk matrix format. This is fully customisable to reflect customer requirements.

Evaluate and assure training with ALaRMS™.

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Additional features.

ALaRMS™ ROADMAP.