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Part 5 - Tender Call ParticularsSection 1 – Information for Bidders

Tender Call No. DOC 1780489053

1. Fair Wage Schedule Information

The Fair Wage Schedule that is applicable to this Tender Call is the:

“INDUSTRIAL, COMMERCIAL, INSTITUTIONAL (I.C.I.) WORK”

Please review a copy of the Fair Wage Schedule applicable to this Tender Call. The Fair Wage Schedules can be found at the following website:

http://www.toronto.ca/fairwage

In the event that other Fair Wage Schedules may overlap the work covered by this Contract or if you have any questions with respect to the Fair Wage Policy or the Fair Wage Schedules please contact the Fair Wage Office by:

Tel: (416) 392-7300 Fax:(416) 392-0801 E-Mail: [email protected]

As per the Fair Wage Policy, in the case of a jurisdictional dispute or disputes as to rate of wages to be paid under the Contract or to the amount to be paid to any worker, the decision of the Manager, Fair Wage Office, shall be final and binding upon all parties.

Failure to comply with the Fair Wage Policy, or being in violation of the Fair Wage Policy without paying restitution as set out in the Fair Wage Policy (Chapter 67 – Fair Wage – Schedule A Fair Wage Policy § 67-A8D) may result in the Bid being declared non-compliant.

2. Social Procurement Program – Workforce Development Requirement

The goal of the City of Toronto Social Procurement Program which is to drive inclusive economic growth in Toronto by improving access to the City's supply chain for certified diverse suppliers and leverage employment, apprenticeship and training opportunities for people experiencing economic disadvantage, including those from equity-seeking communities. The City of Toronto expects its Bidders to embrace and support the City of Toronto Social Procurement Program and its respective goals. . Social procurement creates social value for the City in addition to the delivery of efficient goods, services, and works. The City of Toronto Social Procurement Program consists of two components: Supplier Diversity and Workforce Development.

For more information on the City of Toronto Social Procurement Program, visit: http://www.toronto.ca/purchasing/socialprocurement

The Bidder will work with City staff to implement a Workforce Development (WD) Plan. This plan will include the following requirements throughout the duration of the contract:

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http://www.toronto.ca/purchasing/socialprocurement

mailto:[email protected]

http://www.toronto.ca/fairwage



Designate a liaison for the term of the contract; Meet with City staff within 15 business days from the award of the contract to review

and finalize details of the WD Plan and its implementation. Provide a minimum of four (4) hours per month to administer and/or implement the WD

Plan; Hold meetings with City staff in accordance with the schedule detailed in Section 1-5;

and Monitor, track and report on the progress and outcomes of the WD Plan as detailed in

Section 1-5.

Furthermore, the WD Plan will require the Bidder to implement the following WD strategies:

Customized Recruitment

The Bidder is required to <enter specific requirement (e.g., share job postings, interview, hire, etc.) and value (#)>.

Training and Work-based Learning Skills Development

The Bidder is required to <enter specific requirement (e.g., train, provide workplace experience, paid internships, etc.), value (#), target group (e.g. low income and/or equity seeking groups, youth, newcomers, etc.) and mechanism [e.g., through City-led or City-endorsed programs such as the Partnership to Advance Youth Employment (PAYE), Youth Employment Partnership (YEP), bridge training programs for newcomer professionals, etc.]>.

Opportunities for Registered Apprenticeships during Construction

The Bidder is required to <enter specific requirement (e.g., hire, directly and/or through subcontractors, registered skilled trades apprentices), value (#), and mechanism (e.g., through City-endorsed skilled trades apprenticeship training programs targeted to low income and/or equity-seeking populations in Toronto)>.

Use of Social Enterprise in the Supply Chain

The Bidder is required to sub-contract required components of work or services to social enterprises <enter specific value (e.g., # or $)>. Social Enterprises are enterprises that employ business methods and practices to create employment or training opportunities for low income or marginalized individuals.

Other Employment-Related Activities

The Bidder is required to participate in the following workforce development activities that will provide employment-related opportunities to low income and/or equity-seeking populations in Toronto <enter specific requirement from the list below, including any others as appropriate>:

Participate in sector/industry career information sharing, learning and networking events

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Provide mentoring through established mentorship programs Support pre-employment workshops such as resume and interview skills

development

Prior to any commencement of work, all reporting requirements will be confirmed. The implementation activities and outcomes of the WD Plan are to be maintained and documented throughout the contract period, and such documentation may be considered in the review of any bids, proposals and responses to future City procurements.

3. Gender Diversity in City Procurements

As part of City Council's support to enhance gender diversity on boards of corporations, all corporations conducting business with the City of Toronto are encouraged to utilize an intersectional analysis to strive to have gender parity on their corporate boards.

4. City of Toronto - Invoice/Billing Requirements

To assist in prompt payment, it is essential that all required billing information is provided on the invoice submitted to the City of Toronto. If billing information is missing from an invoice it will result in a payment delays.

It is the vendor's responsibility to submit accurate invoices for goods /services delivered to the City of Toronto divisions. If an inaccurate invoice (ie: but not limited to, pricing, quantity or services provided) is submitted, the vendor will be requested to issue a credit note and submit a new invoice. If the invoice in question offered an early payment discount, the re-issue date of the new invoice will be used to calculate the early payment discount terms.

4.1 Standard Invoices:

1) Original hardcopy vendor invoices must be addressed and sent DIRECTLY to:

City of TorontoAccounting Services DivisionCorporate Accounts Payable 55 John Street14th Floor, Metro HallToronto, ONM5V 3C6; or

2). Electronic Invoices

To support an electronic payable environment, the City of Toronto Corporate Accounts Payable unit will accept electronic vendor invoices submitted via email to [email protected] . Electronic invoices submitted must be in a PDF format with either single or multiple invoice(s) per attachment.

Note: Do not send statements or past due invoices to this email address, only current invoices will be accepted. Do not send hard copy invoices to Corporate Accounts

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Payable if you have submitted an electronic invoice. If you have any questions regarding this process, please contact AP Customer Service at 416-397-5235 and follow the prompts.

3) Invoice/s submitted to the City of Toronto must have complete ship to information including:

I. Name of City Division, II. The City Division’s contact name and phone number (the person ordering or

picking up the goods and/or services), III. Delivery location of goods and/or services (excluding pick-up order), IV. Purchasing document information on the invoice (blanket contract number,

contract release order number (CRO) purchase order (PO) or Divisional Purchase Order (DPO) must be clearly indicated on the invoice.

V. Complete "Remit To" address is required on all submitted vendor invoices

A purchasing document number must be provided by City Staff at time of order for goods or services.

4) City purchases with the use of a credit card/PCard, are NOT to be sent to Corporate Accounts Payable. These invoices are considered paid.

5) Vendors are encouraged to provide packing slips and/or goods receipt confirmations directly to the ordering Division for goods/services delivered.

6) Vendors are to provide backup documentation directly to the ordering Division, not Corporate Accounts Payable.

4.2 Construction Contracts & Consultant Assignments related to Capital Projects – With a Holdback only

Invoices related to an approved capital project with a holdback and managed by a Contract Administrator (CA) must be forwarded to the CA for review and approval. Billing requirement direction will be provided by the contract custodian or city divisional designate prior to the start of the contract.

1) All invoices must be addressed and sent DIRECTLY to:

Contract AdministratorCity of TorontoAddressContact Info: Phone #, E-mail address

Note: Contact Information of respective CA will be provided in writing, prior to the start of the contract.

2) Invoice/s submitted to the City of Toronto Contract Administrator must have complete information including:

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I. Contract/Project NumberII. Name of City Division and Contract AdministratorIII. Vendor NumberIV. Vendor Name and addressV. The City Division’s contact name and phone number (the person ordering or

picking up the goods and/or services), VI. Description of work/ Project Name

VII. Location of workVIII. Bill through Dates(Work Done): from and to

IX. Invoice Date X. Sub-total Amount: Excluding all taxesXI. Total Invoice Amount; Including all taxes

XII. Purchasing document information on the invoice (blanket contract number, contract release order number (CRO) purchase order (PO) or Divisional Purchase Order (DPO), must be clearly indicated on the invoice. (*This purchasing number should be provided by City staff at the time of order*)

4.3 Billing Requirements

1) Original vendor invoices must be addressed and sent DIRECTLY to:

City of TorontoAccounting Services DivisionCorporate Accounts Payable 55 John Street14th Floor, Metro HallToronto, ONM5V 3C6

2) Invoice/s submitted to the City of Toronto must have complete ship to information including:

XIII. Name of City Division, XIV. The City Division’s contact name and phone number (the person ordering or

picking up the goods and/or services), XV. Delivery location of goods and/or services (excluding pick-up order),

XVI. Purchasing document information on the invoice (blanket contract number, contract release order number (CRO) purchase order (PO) or Divisional Purchase Order (DPO), or Schedule "A" must be clearly indicated on the invoice. (*This purchasing number should be provided by City staff at the time of order*)

Invoices that do not contain the required billing information may be returned without payment to the vendor for correction.

3) City purchases with the use of a credit card/PCard, are NOT to be sent to Corporate Accounts Payable. These invoices are considered paid.

4) Vendors are encouraged to provide packing slips and/or goods receipt confirmations directly to the ordering Division for goods/services delivered.

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5) Vendors are to provide backup documentation directly to the ordering Division, not Corporate Accounts Payable.

4.4 Contract Release Order for Contract Purchases

A request for delivery in the form of a Contract Release Order (CRO) will be issued for each purchase against a contract.

All invoices submitted for payment of contract goods/services must contain:

I. Blanket Contract Number II. Contract Release Order Number (CRO)

Under no circumstances are Contract Release Orders to be filled for commodities or services that are not included on a Contract.

The total value estimated on a Contract including all charges, excluding any applicable taxes, is not to be exceeded without authorization.

A Contract shall not be valid once the specified period has elapsed unless an extension has been requested by the City.

The City, in its sole discretion, has the right to terminate a contract prior to the expiration of the term without cause or penalty, provided the Total Value Estimated as specified on the Contract Order has been reached.

4.5 Payment Terms

Unless otherwise specified on the invoice, the City will assign payment terms of Net 30 days. Payment terms "Due Upon Receipt" are considered Net 30 days.

4.6 Discount Terms

The City will consider offers of early payment discount terms. If correct billing information has been indicated on the invoice, it is the City’s policy to pay within vendor’s discount terms from the receipt date of the invoice in the Corporate Accounts Payable unit – Metro Hall, 55 John Street, 14th Floor.

Early Payment terms should be clearly indicated on the invoice.

Note: Discount terms for early payment cannot be earlier than 15 days from the receipt date of the invoice by the City of Toronto, Corporate Accounts Payable unit.

4.7 Direct Deposit

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City of Toronto offers secure electronic deposit payments directly to your bank account through our “Direct Deposit” program. For more information and/or to enrol for this payment option, please email us at [email protected] or contact AP Customer Service at 416-397-5235 and follow the prompts. Effective January 1, 2014, all new contracts for existing or new vendors must be enrolled in the Direct Deposit program.

5. Instructions for Section 2 - Tender Submission Package

5.1 Mandatory Bid Submission Requirements

The following must be completed in its entirety and submitted with your Bid at the time of closing. Failure to submit SHALL result in the Bid being rejected as non-compliant.

A. Tender Submission Form

If providing a Bid on behalf of a corporation, the Submission Form (Part 6) must be completed in full by an authorized signing officer who has the authority to bind the corporation. If the Bidder is not a corporation, the Submission Form must be completed by an authorized signing officer, having the authority to legally bind the Bidder to the extent permissible by the Requirements of Law.

B. Bid Bond and other Security

Every Bidder shall submit with their Bid a Bid Bond in the amount of 10% of the Bid amount and will agree to provide a Performance Bond and a Labour and Material Payment Bond for the due and proper performance of the Work, each in the amount of 50% of the Contract amount including an extended 24 month warranty period. The Bonds will be issued by a licensed surety company authorized to transact business in the Province of Ontario and shall be maintained in good standing until the fulfilment of the Contract.

Bidders must attach a scan of their Bid Bond as indicated in the Mandatory Submission Requirements subsection within Part 6 – Submission Items with their bid submission or the Bid will be declared Non-Compliant.

The original Bid Bond must be delivered to Meghan Breaugh, Senior Corporate Buyer, City Hall, 19 th Floor, West Tower, 100 Queen St. W M5H 2N2, within three (3) Business Days after the Closing Deadline or the Bid will be declared Non-Compliant.

Should the Bidder fail or refuse to execute the Form of Contract within ten (10) working days after being requested by the City, it will be considered that the Bidder has abandoned all rights and interests in the award and the City will call on the Bid Bond.

C. Pricing Form

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All instructions to fill out the Pricing Form can be found in the instructions to Pricing Form in Section 2.

5.2 Mandatory Submission Requirements Prior to Award

The Bidder must submit the following documents within five (5) working days upon being contacted by the City. Failure to submit the documents within this time limit will result in disqualification of the Bid.

A. Statutory Declaration for the Occupational Health and Safety Act

It is the Bidder’s responsibility as "Constructor" under the provisions of the Occupational Health and Safety Act of Ontario, R.S.O. 1990, c. O.1, as may be amended (hereinafter “OHSA”), to co-ordinate the activities of all employees and workers under the Bidder’s control operating within the Contract limits to ensure that the requirements of the OHSA are satisfied.

To that end, the Bidder must complete the Statutory Declaration found in Section 2 indicating whether they comply with the OHSA. This Statutory Declaration must be signed and declared before a Commissioner of Oaths. The Statutory Declaration states that:

i) the Bidder and all Sub-Contractors have in place safety programs according to the requirements of the OHSA;

ii) all employees of the Bidder and Sub-Contractors have received training in occupational safety in accordance with the requirements of the OHSA; and

iii) a representative of the Bidder, whom it shall designate and name in the required Statutory Declaration, with responsibility for supervising the Contract's implementation is qualified as a "Competent Person" as defined in the OHSA.

In the case where the Bidder has indicated "HAVE NOT" in either or both of sub-clauses 3(A) or 3(B) of the Statutory Declaration submitted with its Bid and has been awarded the Contract, the Bidder will be required to submit a Supplementary Statutory Declaration after award of the Contract in the form provided in Part 4 – Contract Execution Package entitled “Supplementary Statutory Declaration” to the effect that the requisite training and programmes are in place. The Bidder will bear full responsibility for all consequences, financial or otherwise, of any failure or delay by the Bidder in submitting the Supplementary Statutory Declaration.

B. Certificate of Recognition (COR™) Requirement

"Certificate of Recognition (COR™)" means the nationally recognized occupational health and safety certification granted to qualifying firms by the Infrastructure Health and Safety Association (IHSA) of Ontario or its successor.

"Equivalent OHS Certification" means an occupational health and safety certification issued to qualifying firms by an independent third-party organization and accepted by the City (in the

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City's sole discretion) as equivalent to the Certificate of Recognition (COR ™), such as ISO 45001

Bidders must possess and maintain a valid Certificate of Recognition (COR™) or an Equivalent OHS Certification, such as ISO 45001 for the duration of the Contract,

Subcontractors will not be expected to hold COR certification, but they will be expected to adhere to the certified General Contractor’s Health and Safety Program.

Upon request the Bidder will be required to provide a copy of a valid Certificate of Recognition (COR™) or Equivalent (such as ISO 45001) OHS Certification in the legal name of the entity submitting the tender.

Bidders must possess and maintain a valid Certificate of Recognition (COR™) or an Equivalent (such as ISO 45001) OHS Certification for the duration of the Contract.

In the event that a copy of the valid Certificate cannot be produced within three (3) working days of the City contacting the bidder, the bidder must provide a valid certificate number. The City may refuse to award a contract to any bidder, including the lowest bidder, where the requested information has not been received within three (3) working days of the City contacting the bidder.

C. List of Subcontractors Form

Upon request, the Bidder will be required to provide a list of Subcontractors and associated work types to the City for its review and approval prior to award.

Bidders must not include companies under suspension by the City on their list of Subcontractors.

If a Bidder proposes to subcontract with a competing Bidder on this Tender Call, the Bidder must declare that proposed subcontracting arrangement in accordance with the Supplier Code of Conduct provisions of the City Policies Submission Form Schedule at or prior to the Closing Date.

Where union affiliation is required pursuant to the City’s “Labour Trades Contractual Obligations in the Construction Industry” (more particularly described in the document attached to the Applicable City Policies section) for the Work or any part thereof, the Contractor (and any Subcontractor performing any part of such Work) must be affiliated with the applicable collective bargaining agency and the Bidder shall submit proof of such affiliation of the Contractor prior to an award of contract.

The Contractor will not be permitted to change any named Subcontractor without the written approval of the Contract Administrator. Any request for changing a named Subcontractor must be submitted in writing.

The Contractor acknowledges that upon receipt of such a request by the City, the review and approval process could take a time to complete. Any delay in the commencement

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of the Work or in the performance of the Work or in the Contractor’s performance of its obligations under the Contract related to or arising from the City’s consideration of the Contractor’s request for a Subcontractor change shall be solely borne by the Contractor.

D. Corporate Profile Report

Upon request, the Contractor will be required to provide a copy of the Contractor's and/or any of the Contractor's Affiliated Person's Corporate Profile Report(s) (Ontario), or equivalent official record issued by the appropriate government authority.

The City also reserves the right to require the Contractor to provide a copy of the Corporate Profile Report or equivalent official record for all of the Contractor's affiliated or related legal entities.

The Corporate Profile Report(s) must have been issued not more than ten (10) working days prior to the date that the City requests the report. The City reserves the right to confirm the accuracy of the information contained in the Corporate Profile Report, and to require additional information from the contractor as necessary.

In the event that a request for a Corporate Profile Report or equivalent official record cannot be processed by the appropriate government office within five (5) working days of the City contacting the contractor, the contractor must provide proof that the request has been made and provide an indication as to when the information is expected to be received. The City may refuse to award a contract to any contractor, including the lowest bidder, where the requested information has not been received within five (5) working days of the City contacting the contractor.

E. Itemized PricesWhere included, the Itemized Prices Form must be completed and submitted when requested.

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Part 5 - Tender Call ParticularsSection 2 – Tender Submission Package

Bid BondTender Call No. DOC 1780489053

BOND NO:

KNOW ALL MEN BY THESE PRESENTS that we

herein called the "Principal"

- and -

herein called the "Surety"

are jointly and severally held and firmly bound unto the City of Toronto, hereinafter called the "City", each, in the penal sum of

10% of the bid amount

of lawful money of Canada, to be paid to the City or to its successors or assigns for which payment well and truly to be made, we jointly and severally bind ourselves, our and each of our several and respective executors, administrators, successors and assigns and every of them forever firmly by these presents.

SEALED with our several and respective seals.

DATED this day of 20

WHEREAS the said Principal is herewith submitting to the City its Tender for

TENDER CALL NO. DOC 1780489053CONTRACT NO. N/A

and the said Tender provides that it is to continue open to acceptance and to be irrevocable until the formal contract is executed by the successful Bidder.

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Bid BondTender Call No. DOC 1780489053

NOW the condition of this obligation is such that if, on acceptance of the Tender of the aforesaid Principal in accordance with the terms and conditions of said Tender within 90 days from the closing date of the Tender, the said Principal shall, within the time required, enter into a formal contract and give good and sufficient bonds required by the said Tender to secure

(i) the performance of the terms and conditions of the contract, and

(ii) payment for certain labour and materials,

both in the forms required by the City then this obligation shall be void; otherwise the Principal and Surety will pay unto the City the difference in money between the total amount of the Tender of the said Principal and the sums of the amount for which the City legally contracts with another party to perform the work and for which the City of Toronto may expend or for which it may become liable by reason of such default or failure, including the cost of any advertisement for new Tenders if the latter sums of the amount be in excess of the former; but in no event shall the Surety's liability exceed the penal sum hereof.

AND IT IS HEREBY DECLARED AND AGREED that the Surety shall be liable as Principal and that nothing of any kind or matter whatsoever that will not discharge the Principal shall operate as a discharge or release of liability of the Surety, any law or usage relating to the liability of Sureties to the contrary notwithstanding.

SEALED AND DELIVERED )

in the presence of )

)

) Principal

)

)

)

) Surety

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Supplementary Statutory Declaration with Asbestos AbatementTender Call No. DOC 1780489053

DOMINION OF CANADA } IN THE MATTER of a proposed Contract for}

PROVINCE OF ONTARIO } }

JUDICIAL DISTRICT } }

OF YORK; } }

TO WIT: } Contract No.

as hereinbefore described on the first page of the Tender.

I/we

of the city / town / village of

in the province of do solemnly declare as follows:

IF AN INDIVIDUAL STRIKE OUT "OF"

1. I am (If an incorporated Company, state "President", “Secretary”, or as the case may be) of

(State Firm Name)

the Contractor herein.

IF AN INDIVIDUAL CARRYING ON A BUSINESS UNDER A FIRM NAME, USE THIS PARAGRAPH

I am the Contractor herein contracted to carry out the work under Contract no.______ and I carry on business at

under the name of and(State Firm Name)

there is no other person associated with me in partnership.

IF A PARTNERSHIP, USE THIS PARAGRAPH

We are the Contractors contracted to carry out the work under Contract no.____ and we carry on business at

in partnership, under the name of

and(State Firm Name)

we are the only members of such partnership.

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Asbestos Abatement



2. I/we have a health and safety policy and a programme to implement such policy as required by clause 25 (2) (j) of the Occupational Health and Safety Act. R.S.O., 1990, c. o.1, as may be amended (hereinafter “OHSA”), and the said policy does not conflict with the health and safety policy of the City of Toronto.

3. With respect to the goods and services contemplated in the above Contract, the Contractor and its proposed Subcontractors

a) Have conducted training, for all personnel to be involved in providing such goods and services (including but not limited to employees and workers as well as the employees and workers of all sub-contractors), as required by the OHSA and all regulations thereunder, including those with respect to the workplace hazardous materials information system, industrial establishments, construction projects, confined spaces and designated substances.

b) Have put into effect all programmes relating to designated substances as required by the regulations under the OHSA.

c) Have put into effect all programs and plans related to confined spaces as required by the regulations under the OHSA.

4.(a) Without limiting the generality of the foregoing, the Contractor’s supervisors have received, in addition to the training set out in 3(a), a program of Asbestos Management Training which meets the requirements of Ontario Regulation 278/05 (Designated Substances – Asbestos on Construction Projects and in Buildings and Repair Operations) and which includes the matters set out in Appendix “B”.

4.(b) Without limiting the generality of the foregoing, the Contractor has provided to its supervisors and all personnel (including but not limited to employees and workers as well as the employees and workers of all sub-contractors) training with respect to Asbestos Abatement which meets the requirements of Ontario Regulation 278/05 (Designated Substance – Asbestos on Construction Projects and in Buildings and Repair Operations) and which includes the matters set out in Appendix “A”. effective November 1, 2007, and in accordance with section 20 of Ontario Regulation 278/05, for type 3 operations, supervisors and personnel (including but not limited to employees and workers as well as the employees and workers of all sub-contractors) have completed the Asbestos Abatement Worker Training program approved by the Ministry of Training Colleges and Universities.

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5. I am/we are each of the full age of twenty-one years or over.

And I/we make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath and by virtue of “the Canada Evidence Act”.

SEVERALLY DECLARED before me at the }

} of in }the Province of Ontario }

} this day } Signing Officer of Company

}of 20 }

A Commissioner, etc.

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APPENDIX “A”

“ASBESTOS ABATEMENT TRAINING”

history of asbestos and asbestos-containing materials;

the hazards of asbestos;

health effects associated with asbestos exposure;

methods of controlling asbestos hazards;

review of Ontario’s Occupational Health and Safety Act and Regulation (278/05) pertaining to asbestos;

reasons for abatement;

Type 1, Type 2 and Type 3 abatement methods and procedures;

notification of project procedures;

use and maintenance of personal protective equipment;

air monitoring and analysis procedures;

asbestos disposal requirements;

overview of asbestos products in switch gears, roof felts and underground tanks;

owner’s and employer’s responsibilities;

employee’s responsibilities;

consultant roles and responsibilities;

contractor roles and responsibilities;

access procedures for areas containing asbestos

procedure regarding unplanned asbestos identification;

use of air monitoring/testing equipment;

use of respirators;

use of disposable clothing;

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construction of enclosure with decontamination facility (exhaust unit, worker access, airlocks, etc.) including a transfer room and clean room;

use of air movement and filtration system;

use of vacuum system (HEPA);

use of hand tools, cleaning tools;

use of poly sheeting, bags, labels and tape;

use of warning signs;

use of surfactants and encapsulents; and

use of airless electric sprayer.

Training on the aforementioned topics shall have been delivered no more than 6 months prior to the commencement of the Work, and proof of training shall be provided to the City immediately prior to the commencement of the Work and the Bidder shall retain a copy to be made available for inspection upon request.

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APPENDIX “B”

“ASBESTOS MANAGEMENT TRAINING”

Occupational Health and Safety Act and Regulations and Ontario Regulation 278/05 regarding Asbestos

Identification of health hazards

Legislated employer duties

Responsibilities of Workers

Legislated constructor duties

Legislated Asbestos Management Plans

Ongoing Asbestos Management in Buildings, O Reg 278/05

Asbestos Records

Asbestos Management Program

Building Surveys

Control considerations including management plan, encapsulation / encasement, enclosure, removal

Asbestos Waste Disposal

Environmental Protection ActOntario Regulation 347

Packaging Waste

Transporting Asbestos

Legislation Requirements

General Respirator Limitations

Types of Respirators

Parts of a Respirator

Visual Inspection

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Fit Checks

Particulate Filters

General Guidelines for Abatement Activities

Classifying Activities

Work Procedures – Type 1, Type 2 and Type 3 abatement methods and procedures


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Supplementary Statutory Declaration with Asbestos Awareness TrainingTender Call No. DOC 1780489053

DOMINION OF CANADA } IN THE MATTER of a proposed Contract for}

PROVINCE OF ONTARIO } }

JUDICIAL DISTRICT } }

OF YORK; } }

TO WIT: } Contract No. N/A

as hereinbefore described on the first page of the Tender.

I/we

of the city / town / village of

in the province of do solemnly declare as follows:

IF AN INDIVIDUAL STRIKE OUT "OF"

1. I am (If an incorporated Company, state "President", “Secretary”, or as

the case may be) of

(State Firm Name)

the Contractor herein.

IF AN INDIVIDUAL CARRYING ON A BUSINESS UNDER A FIRM NAME, USE THIS PARAGRAPH

I am the Contractor herein contracted to carry out the work under contract no. ____ and I carry on business at

under the name of and(State Firm Name)

there is no other person associated with me in partnership.

IF A PARTNERSHIP, USE THIS PARAGRAPH

We are the Contractors contracted to carry out the work under Contract no.____ and we carry on business at

in partnership, under the name of

and(state firm name)

we are the only members of such partnership.

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Working Near Asbestos



2. I/we have a health and safety policy and a programme to implement such policy as required by clause 25 (2) (j) of the Occupational Health and Safety Act. R.S.O., 1990, c. o.1, as may be amended (hereinafter “OHSA”), and the said policy does not conflict with the health and safety policy of the City of Toronto.

3. With respect to the goods and services contemplated in the above Contract, the Contractor and its proposed Subcontractors

a) Have conducted training, for all personnel to be involved in providing such goods and services (including but not limited to employees and workers as well as the employees and workers of all sub-contractors), as required by the OHSA and all regulations thereunder, including those with respect to the workplace hazardous materials information system, industrial establishments, construction projects, confined spaces and designated substances.

b) Have, without limiting the generality of the foregoing, provided its personnel (including but not limited to employees and workers as well as the employees and workers of all sub-contractors) with Asbestos Awareness Training which meets the requirements of Ontario Regulation 278/05 (Designated Substance – Asbestos on Construction Projects and in Buildings and Repair Operations) and which includes the matters set out in Appendix “A”.

c) Have put into effect all programs and plans related to confined spaces as required by the regulations under the OHSA.

d) Have put into effect all programmes relating to designated substances as required by the regulations under the OHSA.

4. Without limiting the generality of the foregoing, the Contractor’s supervisors have received, in addition to Asbestos Awareness Training set out in 3(b), a program of Asbestos Management Training which meets the requirements of Ontario Regulation 278/05 (Designated Substances – Asbestos on Construction Projects and in Buildings and Repair Operations) and which includes the matters set out in Appendix “B”.

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5. I am/we are each of the full age of twenty-one years or over.

And I/we make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath and by virtue of “the Canada Evidence Act”.

SEVERALLY DECLARED before me at the }

} of in }the Province of Ontario }

} this day } Signing Officer of Company

}of 20 }

A Commissioner, etc.

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APPENDIX “A”

“ASBESTOS AWARENESS TRAINING”

history of asbestos and asbestos-containing materials

how to identify asbestos

the hazards of asbestos exposure

methods of controlling asbestos hazards

the use, care and disposal of protective equipment and clothing to be used and worn when doing the work

use and maintenance of respiratory protective equipment (RPE)

personal hygiene to be observed when doing the work

Ontario legislation regarding asbestos

the measures and procedures prescribed by the Occupational Health and Safety Act and Ontario Regulation 278/05 regarding asbestos

overview of Type 1, Type 2 and Type 3 abatement methods and procedures


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APPENDIX “B”

“ASBESTOS MANAGEMENT TRAINING”

Occupational Health and Safety Act and Regulations and Ontario Regulation 278/05 regarding Asbestos

Identification of health hazards

Legislated employer duties

Responsibilities of Workers

Legislated constructor duties

Legislated Asbestos Management Plans

Ongoing Asbestos Management in Buildings, O Reg 278/05

Asbestos Records

Asbestos Management Program

Building Surveys

Control considerations including management plan, encapsulation / encasement, enclosure, removal

Asbestos Waste Disposal

Environmental Protection ActOntario Regulation 347

Packaging Waste

Transporting Asbestos

Legislation Requirements

General Respirator Limitations

Types of Respirators

Parts of a Respirator

Visual Inspection

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Fit Checks

Particulate Filters

General Guidelines for Abatement Activities

Classifying Activities

Work Procedures – Type 1, Type 2 and Type 3 abatement methods and procedures


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Subcontractors ListTender Call No. DOC 1780489053

Pursuant to Section 1 Item 9.2C, upon request, the Bidder shall provide the subcontractor’s name for each work type indicated in the table below or indicate “OWN FORCES” in the “Subcontractor Name” column if a subcontractor will not be used for the work type indicated. The names of all subcontractors to be used for each work type indicated must be provided.

The Contractor will not be permitted to change any named Subcontractor without the written approval of the Contract Administrator. Any request for changing a named Subcontractor must be submitted in writing.

The Contractor acknowledges that upon receipt of such a request by the City, the review and approval process could take a time to complete. Any delay in the commencement of the Work or in the performance of the Work or in the Contractor’s performance of its obligations under the Contract related to or arising from the City’s consideration of the Contractor’s request for a Subcontractor change shall be solely borne by the Contractor.

Where union affiliation is required pursuant to the City’s “Labour Trades Contractual Obligations in the Construction Industry” (more particularly described in the document attached to the Applicable City Policies section) for the Work or any part thereof, the Contractor (and any Subcontractor performing any part of such Work) must be affiliated with the applicable collective bargaining agency and the Bidder shall submit proof of such affiliation of the Contractor prior to an award of contract.

List of Subcontractors

Name of Bidder:

Date:

The Bidder may attach separate sheet(s) to this Form if additional space is needed.

Work Types Subcontractor Name

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Part 5 - Tender Call ParticularsSection 3 –Scope of WorkTender Call No. Doc1780489053

SCOPE OF THE WORK.

The Contractor shall furnish all labour, materials, equipment and supervision for renovation of the existing building, located at 354 George Street, Toronto in accordance with the drawings and specifications including any addenda issued during the time of bidding. This work shall include, but not be limited to the short summary below:

1. Prior to starting construction, the Contractor is to obtain and post a Notice of Project from the Ontario Ministry of Labour. Contractor shall provide a copy of the Contractors Health and Safety Policy, as well as the Health and Safety Plan specifically for the project. These documents shall be provided to the Consultant and the City.

2. Provide a construction sequencing and staging plan to the Consultant and City of Toronto Project Manager indicating site access, safety barriers, fencing, hoarding, material staging area, work area, phasing of work and disposal bin location. This plan must be approved by the City of Toronto and consultant prior to any mobilization on site.

3. Protection of existing facility, and adjacent facilities, finishes, etc. during project. Any damages caused by the contractor to existing facilities will be the contractors responsibility to rectify. Refer to technical drawings and specifications prepared by the Consultant for additional information.

4. Provide Pre-Construction photos and video survey copy to City Project Manager and Consultant prior to start of Demolition and Construction.

5. Removal and disposal of existing finishes and building materials in the building and as indicated in attached Construction Documents.

6. Patching and making good of existing finished elements to match existing affected by the new work and as indicated in the attached Construction Documents and any areas damaged by trades during the work.

7. Scope of work may include, but not limited to the following:

a. Demolition of interior walls/floors/ceilings.b. Washroom renovations as described in drawings and specifications.c. Renovation of an existing interior room into an “Intake Area” as

described in drawings.d. Roofing system replacement over 354 George Street.e. New ceilings and light fixtures throughout floor areas.f. Replacement of sanitary drain pipes from washroom plumbing fixtures to

riser.g. Partial replacement of storm drain pipes.h. New VRF air-conditioning system with roof-top condensor units.i. New roof-top Make-Up Air Unit. j. Refurbishment of perimeter radiator heating system.

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k. IT/Security cabling and devices.l. Upgrades to Fire and Smoke Alarm Systems.

8. Disposal of any construction materials/debris, in a legal manner, for this project on a daily basis and in accordance with City of Toronto Construction, Renovation & Demolition Waste Management Policy referenced in the attached Construction Documents.

9. Final and finish cleaning acceptable for handover to client prior to turn over and as indicated in the attached Construction Documents, including but not limited to the following areas:

a. Cleaning and repairs to the entire post-construction site. Site is to be dust and stain free.

b. Clean up of debris. c. The Contractor is responsible to clean up and removal from the premises

all waste materials, rubbish, wrappings and salvages as generated by the construction.

10. Coordinate and administer all necessary inspections for Authorities having Jurisdiction including but not limited to ESA inspections, TSSA, MOE, Building Department Inspections and signoff, Fire alarm Verification, and HVAC and plumbing inspections and applications for all occupancy permits. The complete approvals of these agencies is the responsibility of Contractor, the City will provide the Building Permit.

a. Include for cleaning and re-commissioning of existing equipment.b. Include for cleaning and restoration of existing mechanical equipment

and services as noted in the construction documents

11. Cooperate with Client and other agents working for or with the City of Toronto for general work and regular building functions for the duration of the construction period.

WORKING HOURS

1. Existing facility is unoccupied. Contractor will have full access to the site, 24-hours a day, Monday to Saturday.

2. The Substantial Performance date indicated within the tender must be achieved, Contractor shall include in their bid price provision for all after hours work necessary to achieve Substantial Performance.

3. The City reserves the right acting reasonably to stop any disruptive work and request to have this work completed at a different time at no cost to the project. It will be the Contractor's responsibility to co-ordinate this work at a time suitable to the Client.

4. Sunday work is permitted with prior notification to the owner. A minimum of 3 days notice is required unless as directed by the City.

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5. The General Contractor must schedule and perform the work in accordance with the City of Toronto Municipal Noise By-Law and include for all costs associated with this in their base bid price.

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SPECIAL NOTES

1. The areas of construction are to be clearly delineated and signed for safety purposes at all times, including access to exits, and clear paths of travel. Where project work may cause temporary or partial closure of the exits or egress to and from the site then alternate exits or egress must be provided.

2. Emergency exiting and egress paths cannot be obstructed during construction. The contractor shall ensure the work area is free and clear of debris at all times.

3. Maintain adequate safety communication signage at all times in accordance with the Ontario Health and Safety Act.

4. Full time site supervision is required while trades are on site throughout the work of this contract.

This shall include for up to an additional 3 months of on site supervision (foreperson) beyond the Contractor making application for Substantial Performance including all required equipment and materials to coordinate and carry out the remainder of duties and work.

5. The contractor shall maintain all of the existing life safety equipment systems and devices in good working order for the entire duration of the project.

6. The Contractor shall keep a complete set of construction documents on site at all times including but not limited to the following: a) RFI's b) CO's c) Quotations d) Site Instructions e) CCN's f) Change Directives g) Drawings and Specifications, h) Approved Shop Drawings i) Meeting Minutes, j) Construction Schedule.

7. The Contractor shall be permitted to use and maintain in a clean manner the designated washroom facilities within the building.

8. Prior to the initial draft invoice being submitted the Contractor will provide a breakdown schedule of values providing sufficient detail for review and acceptance by the Consultant and the City. For each invoice submitted, the Contractor is to list the Invoice number, payment number, all previous charges to date, percentage completion of each item of work, the remaining charges for each item of work and which, if any, items have been charged to the contingency or cash allowance. The City Project Manager and Consultant shall receive draft invoices in advance of the time they are to be sent to the City Account Payable department for processing. The Consultants validation for payment of the approved Contractors invoice shall also reflect similar level of detail.

9. All inspection and testing noted in the specifications and on the drawings is covered in Cash Allowances. Payments from the Contingency Allowance will not be permitted without prior written approval of the City's Project Manager via Change Orders. The unused portion is to be identified as a 100% credit to the contract prior to any other Change Orders.

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10. All Change Orders are to be prepared and executed by the Consultant. Payments from the Cash Allowance will not be permitted without prior written approval of the City's Project Manager via Cash Allowance Authorization subject to satisfactory submission details provided by the Contractor. The unused portion is to be identified as a 100% credit to the contract. All Cash Allowance Authorizations are to be prepared and executed by the Consultant.

11. Prior to the start of any and all work, Contractor shall notify the Consultant of any discrepancies or omissions which would interfere with the satisfactory completion of the work.

12. All work, whether shown or implied, unless specifically questioned, shall be considered fully understood in all respects by the Contractor, and he will be respnsibile for any misinterpretations or consequences thereof for all work shown on all contract documents.

13. The Consultant and the City reserve the right to allow other contractors to perform work in connection with the project. The Contractor shall be responsible for coordination of work and establishing schedules for all trades including the City trades such as Security. The Contractor shall afford other contractors reasonable opportunity for the introduction and storage of their materials and equipment for execution of their work.

14. No material substitutions shall be made unless previously approved in writing by the Consultant and the City.

15. Both the Consultant and the City shall have access to the demised premises at all times.

16. Any construction tools and / or equipment used on project must follow OHSA guidelines or any other code requirements having jurisdiction over tools and equipment.

17. Throughout the entire course of construction the Contractor and any other trade working on job site must follow the current OHSA guidelines in addition to all codes having jurisdiction as it relates to protective clothing: hard hats, gloves, eye protection, shoes and work procedures.

18. All sub-contractor’s shop drawings shall be submitted to the Consultant for approval throughout the Contractor prior to work being performed, unless otherwise noted. All Contractors shall submit cuts, samples and finishes for written approval prior to ordering or fabrication.

19. The City may at its own discretion require the G.C. to coordinate weekly project meetings as the assignment progresses.

20. Further to General Requirements 1.7, Temporary Heating and Ventilation, the Contractor is to maintain adequate heat levels to avoid damage to building systems and proper curing of finishes.

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21. The Contractor will staff the project with a Senior Project Manager, and for the site a full time Gold Certified Site Superintendent coordinating with two Forepersons who will be responsible for the delivery on a per floor basis for the duration of the assignment.

COMMENCEMENT AND COMPLETION DATE

1. The start date of this Contract is immediately upon receipt of a purchase order, issued by the City of Toronto Project Manager and/or Purchasing Materials Management Division. The scope of work is to commence immediately after the award of the Contract. Award is conditional upon all approvals, bonding and insurance being in place. Continuous and progressive operation shall be carried out until work is completed. The mandatory Substantial Performance date for construction is November 1st, 2019. The 100% completion date is to be completed as expeditiously as possible.The Contractor is responsible to provide all the forces necessary to carry out the work which entails providing a Site Superintendent, Forepersons (2) and Crews within the facility meeting the specified timeframe. Should any work be delayed for any reason other than what is permitted within the City of Toronto CCDC contract then the Contractor shall not be entitled to any claims and will be subject to penalty via liquidated damages clauses noted within Section 5A.

2. Completion dates of the Contract may be extended at the sole discretion of the City subject to the required approvals being obtained in accordance with the applicable City of Toronto CCDC contract clauses.

COORDINATION WITH OWNERS’ SUBCONTRACTORS

1. The contractor will cooperate with all City of Toronto personnel to facilitate the work of the contract including but not limited to maintenance and security personnel.

2. The City will not coordinate any work of the designated subcontractors. All designated subcontractors including the Security installer for the City will be the responsibility of the Contractor and be co-ordinated accordingly to perform the work of the contract.

3. The Contractor will co-operate, coordinate, with and supervise the City's own contractors and staff to facilitate any on-going work within the building.

RECORD DRAWINGS AND AS BUILTS:

1. Maintain a complete set of record drawings and specifications throughout the duration of the work of the contract on site.

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2. The project close-out documents (including CAD/PDF and hard copy as-builts drawings) and the Operations and Maintenance manuals must be submitted by the Contractor and accepted by the Project Administrator before the Certificate of Substantial Performance can be certified by the Prime Consultant.

Drawings must be in AutoCAD 2013 version in .dwg format, according to AIA Layer Standard. All CAD file (.dwg) must contain all specific (to the drawing) directories or information and/or have external references pointing to any data or files.

One type of information is to be provided on each drawing; mixing the drawing types is not permitted.

One drawing per floor or location is required. Multiple location drawings are not permitted.

The Contractor is to provide four (4) hard copies of the Operating & Maintenance Manuals and 1 CD shall be submitted. Binders are to be bound in vinyl hard cover 3 "D" ring type loose-leaf for 212x275 mm size paper. Binders are not to exceed 75 mm thick or be more than 2/3 full.

Organize contents into applicable sections of work to parallel project specifications breakdown. Mark each section by labelled tabs protected by celluloid covers fastened to hard paper dividing sheets.

The manual must include but not limited to the following:

Two Year Warranty Certification from the Contractor and it Suppliers.

a. The Two Year Warranty Certification from the Contractor and suppliers

b. The manufactures and Installers warranties at least for thirty year period. for Roofing

c. As-Built Drawings (electronic version + hard copy)d. Approved Shop Drawingse. Notice of Projectf. ESA and TSSA inspection reports, certificates etc.g. Health & Safety Policyh. Health & Safety Pre-start reporti. All project schedulesj. Testing & Inspection Reportsk. Consultant Inspection Reports l. Substantial Performance Certificate & Advertisement m. Contact List (Design and Construction Teams)n. Prime Consultant Final Completion Certificateo. All approved Change Orders and Change Directivesp. All of the above on CD and 3 ring Binders q. Record of equipment demonstration and training

3. Refer to technical specifications for additional requirements regarding as-built drawings and substantial performance.

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SECURITY OF THE SITE WHILE WORK IS BEING PERFORMED

While work is being performed access to the facility will be granted to the Contractor. The Contractor is solely responsible for securing the work site and protecting their equipment while their trades are working, at all times.

EXISTING UTILITIES1. The Contractor is fully responsible for the protection of all utilities shown on the

drawings and/or the utility locates.

SPECIFICATIONS, DRAWINGS & REPORTS

SPECIFICATIONSDivision 01 General Requirements011100 Summary of Work012100 Allowances013100 Coordination013119 Project Meetings013213 Schedule013300 Submittal Procedures014000 Quality Requirements014100 Regulatory Requirements015000 Temporary Controls and Facilities016000 Product Requirements017000 Contract Closeout017329 Cutting and Patching017400 Cleaning017823 Operation and Maintenance Manuals017839 Record Documents

Division 02 Existing Conditions024000 Demolition & Removals

Division 03 Concrete035113 Cementitious Topping

Division 04 Masonry040125 Unit Masonry Patching

Division 05 Metals055000 Miscellaneous and Metal Fabrications

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Division 06 Wood, Plastics and Composites061000 Rough Carpentry 062000 Finish Carpentry

Division 07 Thermal and Moisture Protection072100 Thermal Insulation 075200 Modified Bituminous Roofing076200 Flashing and Sheet Metal078500 Firestopping and Smoke Seals079200 Sealalnts

Division 08 Openings081113 Metal Doors & Frames08710 Finish Hardware

Division 09 Finishes092116 Gypsum Board093000 Tile095125 Acoustical Ceiling Alterations099100 Painting

Division 10 Specialties102813 Washroom Accessories108000 Miscellaneous Specialties

Division 15 Mechanical15000 Index15005 Demolition15010 Mechanical General Conditions15012 Roof Mounted Supports15015 Testing, Adjusting and Balancing (TAB)15190 Identification15241 Vibration Isolation15260 Piping Insulation15270 Ductwork Insulation15330 Sprinkler System15412 Domestic Cold Water- Piping and

Accessories15413 Drainage and Vents- Cast Iron and Copper15414 Drainage and Vents- Plastic15430 Plumbing Specialties and Accessories15440 Plumbing Fixtures and Trim15702 Hydronic Piping and Accessories15705 Refrigerant Piping15707 Natural Gas Piping15753 Distributed Heating Equipment

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15801 Metallic Ductwork15802 Duct Cleaning15825 Balancing Dampers15831 Exhaust Fans15840 Make up air unit c/w Heat Recovery15841 Split Ductless Air Conditioners15851 Louvers and Vents15875 Grilles and Diffusers

Division 16 Electrical16010 General Electrical Requirements16050 Basic Materials & Methods16500 Lighting System16700 Fire Alarm System16800 Public Address System

Appendix A

- City of Toronto Corporate Security Design, Supply & Installation Standard- City of Toronto Corporate Security Schedules Drawing Typical- City of Toronto Corporate Services Information & Technology - Standards and Procedures

– Cabling Standard DRAWINGSA000 Cover SheetA001 OBC MatrixA100 Site PlanA201 Existing Basement Floor PlanA202 Demolition First Floor PlanA203 Demolition Second Floor PlanA204 Demolition Roof PlanA205 Proposed First Floor PlanA206 Proposed Second Floor PlanA207 Proposed Roof PlanA301 Proposed First Floor Reflected Ceiling PlanA302 Proposed Second Floor Reflected Ceiling PlanA401 Building ElevationsA601 Washroom DetailsA602 Washroom DetailsS100 General Notes and Part Roof PlanM-1 Symbols & Equipment Schedules- MechanicalM-2 1st & 2nd Floors- Demolition Work- Plumbing & Fire ProtectionM-3 1st & 2nd Floors- Demolition Work- H.V.A.C.M-4 Roof Plan- Demolition Work- MechanicalM-5 1st & 2nd Floors- Demolition Work- HeatingM-6 Basement- New Work- PlumbingM-7 1st & 2nd Floors- New Work- PlumbingM-8 1st & 2nd Floors- New Work- H.V.A.C.M-9 Roof Plan & Basement- New Work- H.V.A.C.

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M-10 Basement- New Work- HeatingM-11 1st & 2nd Floors- New Work- HeatingM-12 Schematic DiagramsM-13 Control DiagramsM-14 Mechanical DetailsE-1 Electrical Legend, Notes and Schedules E-2 Electrical Site PlanE-3 Basement Level- Demo and Existing LayoutE-4 First Level- Demo and Existing LayoutE-5 Second Level- Demo and Existing LayoutE-6 Basement Level- Proposed LayoutE-7 First Level- Proposed Power and Systems LayoutE-8 Second Level- Proposed Power and Systems LayoutE-9 Roof Level- Demo, Existing and Proposed Power and Systems LayoutE-10 First Level- Proposed Lighting LayoutE-11 Second Level- Proposed Lighting LayoutE-12 Electrical Equipment SchedulesE-13 Electrical Panel Schedules

REPORTS

1. Designated Substances Report prepared by Fisher Environmental Ltd. (dated Oct. 24, 2017)2. Designated Substances Report prepared by DST Consulting Engineers (dated Oct. 31, 2016)3. Fire Protection and Life Safety Building Code Outline Report (dated April 26, 2019)

END OF SECTION 4

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