AN OVERVIEW – DEVELOPING AN AGENCY DISASTER PREPAREDNESS PLAN Preparing for the Unthinkable…
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Transcript of AN OVERVIEW – DEVELOPING AN AGENCY DISASTER PREPAREDNESS PLAN Preparing for the Unthinkable…
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AN OVERVIEW – DEVELOPING AN AGENCY
DISASTER PREPAREDNESS PLAN
Preparing for the Unthinkable…
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Disasters….
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DISASTERS...
An occurrence such as a hurricane, tornado, flood, or terrorist event that causes human suffering or creates a collective human need that requires assistance to alleviate.
There are natural, technological, health, social and terrorist disasters.
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Disasters… Common Characteristics..
Disasters Can Happen:
Any time…
Any where….
Alter lives forever…
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What Happens When a Disaster Hits???
Confusion and Chaos can Occur
Significant Damage/Threat to or Loss of Life
Community Resources Overwhelmed
Public Facilities, Worksites & Schools Effected
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What Happens When a Disaster Hits???
Panic, Fear and Uncertainty Occur
Clean-up Could Take Weeks, Months or Years
Communication Systems - Challenged or Inoperable
Income May Be Interrupted or Stopped
Disruption of Public Utilities or Services
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Reasons for Disaster Planning
Disasters Will Happen…
Many Systems and Plans May Fail
Preparedness is Essential:Personal Plan (You and Your family) Organizational Plan – All Hazards Plan/
Agency Disaster Preparedness Plan
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Planning Now is Critical
Written Agency Disaster Response Plan:Accessible Plain Language Realistic ScalableCommunicated Practiced and Tested (not on a shelf)Reviewed and RevisedFlexible
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First Steps
Secure Top Management Support
Assign Lead Staff Member
Select Planning Team Members Represent all functions (including Safety Reps) Include Individuals/Caretakers on Team
Clearly Define Scope/Importance of Plan
Everyone has an important role
Team = Become Ambassadors of the Plan
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A Local Risk Assessment
Plan: Based on Risk Assessment Potential hazards/risks for your area?
Resources for Risk Assessment Info: Local Health Dept American Red Cross Local Jurisdiction web-sites (Emergency
Operations Plans) Local Hospitals
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Preparedness
Four Essential Steps
For
Agency Disaster Preparedness
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Step 1: Get Informed
Contact: Local Emergency Management Offices Regional American Red Cross
Learn about Local Community: Hazards Evacuation Routes Warning Systems
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Step 2: Develop an Agency Plan
Identifies:
Essential Services Continuity of Operations Plan (essential) Sheltering-in-Place (96 hour rule) Local Evacuation Routes Alternative Care/Services Communications Plan Staff Roles/Responsibilities/Succession Plan
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Continuity of Operations Plan (COOP)
Supports Continuation of Infrastructure:
IT functions Billing Medical Records Facilities Support functions Supplies
On-line Templates Available….
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Important Planning Considerations
Input from Individuals/Caretakers
Ongoing Training
Scenario Planning/Drills: Shelter-in-Place Evacuation and/or Transfer of Services Re-engagement with Services
Connecting with Community Partners Use of MOUs Contracts
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Step 3: Assemble Disaster Supplies
Disaster Supplies to Support Your Plan
Prepare for Shelter-in-Place Option
Stock and Rotate Supplies
Don’t rely on Emergency Personnel
Local Red Cross: On-line Resources Handouts…
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Plan B…
Always have a Plan B
(And Seriously Consider Plan C….)
Flexible Problem Solving is Key
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Step 4: Maintain Your Plan
Conduct Yearly Trainings for Staff
Review Plan every 6 Months/Update if Need
Regular Drills and Discussions – all Residents
Check and Restock Supplies as Needed
Test Your COOP Plan
Regularly Update Contact Information
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Staff Preparedness
Essential:
1. Train Staff on Plan
2. Drill/Practice your Plan (All shifts)
3. Have backup paper documents
4. Establish/Clarify Staff Responsibilities in case of a Disaster Event – (different) General Expectations Spelled out in Job
Descriptions…
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Connect with Local Partners – Now
Hospital
Health Dept
Social Services
Other Providers
American Red Cross
Local Emergency Planners
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Resources…
Local American Red Cross Chapter
Jurisdictional WebPages
Virginia Dept of Emergency Management
Suggested Books: The Unthinkable ….Amanda Ripley The Survivors Club…Ben Sherwood Many Others!
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On-line Resources
www.virginiaready.gov
www.ready.gov
www.FEMA.gov
www.nmha.org/terrorism.cfm
www.aap.org/advocacy/releases/disastercomm.htm
www.redcross.org/index.html
http://www.extension.purdue.edu/purplewagon/index.htm
www.mentalhealth.org/cmhs/EmergencyServices/index.htm
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QUESTIONS…..
Thank You!!!