An Ordinary Meeting of Council will be held as follows · An Ordinary Meeting of Council will be...

A G E N D A An Ordinary Meeting of Council will be held as follows: Date: Monday 9 February 2015 Time: 6:00 pm Venue: Council Chambers Grey District Council 105 Tainui Street GREYMOUTH P Pretorius Chief Executive Members:

His Worship the Mayor – Tony Kokshoorn (Chair) Councillor Anton Becker Councillor Kevin Brown, QSM Councillor Tony Coll Councillor Allan Gibson Councillor Peter Haddock

Councillor Murray Hay Councillor Cliff Sandrey Councillor Doug Truman, QSM

The information in this document is provided to facilitate good competent decisions by Council and does in no way reflect the views of Council.

ORDINARY MEETING OF THE GREY DISTRICT COUNCIL

to be held in the Council Chambers, Grey District Council, 105 Tainui Street, Greymouth

on Monday 9 February 2015 commencing at 6:00 pm

A G E N D A

Please Note: A light meal will be served for elected members at 5.00pm Before Council: 5.30pm – 5.40pm Mr Neil Mouat – in support of walking/cycling track Pike Memorial to Cave Creek Memorial 5.45pm – 5.55pm Jack Flood and George Gardner: Friends of History House – Relocation of History House Note: A period is set aside for the public to speak to Council before the meeting. Members of the public are allocated a time to address the Council on items that fall within delegations of the Council provided the matters are not subject to legal proceedings, and are not already subject to a process providing for the hearing of submissions. Speakers may be questioned through the Chair by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker(s). Such presentations do not form part of the formal business of the meeting with those requiring further action being referred to the Chief Executive for further reporting at another Council meeting. During Council: Local Alcohol Policy -

• Representative from Community & Public Health Proposed Land Lease, Chesterfield Street -

• Mr Matt Levien Camerons Hall Funding -

• Representative from the Camerons Community Club Greymouth Aero Club Lease -

• Representative from the Greymouth Aero Club

COUNCIL IN OPEN MEETING GENERAL BUSINESS AND TABLED ITEMS Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating the reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting on the basis of a full agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas, agenda format and content. LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968 Council members are reminded that if he/she has a direct or indirect interest in any item on the agenda be it pecuniary or on grounds of bias and predetermination, then he/she must declare this interest and refrain from discussing or voting on this item.

Table of Contents [A] Apologies and Declarations of Interests ............................................................................................................ 4

[1] APOLOGIES .......................................................................................................................................................................... 4 [2] UPDATES TO THE INTERESTS REGISTER ...................................................................................................................................... 4 [3] IDENTIFY ANY CONFLICTS OF INTEREST IN THE AGENDA .................................................................................................................. 4

[B] Minutes of previous meetings ........................................................................................................................... 5

[1] CONFIRMATION OF MINUTES OF ORDINARY MEETING OF COUNCIL HELD 8 DECEMBER 2014 (PAGES 7 – 20) ........................................ 6 [2] RECEIPT OF TENDERS SUBCOMMITTEE MINUTES DATED 18 DECEMBER 2014 (PAGES 21-23) ............................................................. 6

[C] List of acronyms used ...................................................................................................................................... 24

[D] Status report of Council decisions ................................................................................................................... 25

[1] (13/06/0534) E/17: BRANDING AND STYLE GUIDE – GREY DISTRICT ........................................................................................ 26 [2] (13/08/0562) L7/1: LOCAL ALCOHOL POLICY – FURTHER EXTENSION OF TIME SOUGHT ................................................................. 28 [3] (13/08/0571) E/17: COMMUNITY ECONOMIC DEVELOPMENT STRATEGY 2014 -2024 – APPROVAL OF REVIEW ............................... 30 [4] (09/12/0503 &14/10/224) R9/1 : CONFIRMATION OF NOTICE OF ROAD STOPPING –RATA STREET, KARORO, GREYMOUTH ............ 34

[E] Agenda Items ................................................................................................................................................... 39

[1] L/8 – PROPOSED LAND LEASE – CHESTERFIELD STREET, GREYMOUTH SEASIDE HOLIDAY PARK .......................................................... 40 [2] F/7: FUNDING OF CAMERONS COMMUNITY HALL REPAIRS AND UPGRADES EX THE AREA INFRASTRUCTURE FUND .................................. 47 [3] L/8 – LEASE – GREYMOUTH AERO CLUB ................................................................................................................................ 55 [4] L/8 – PROPOSED LAND SALE OR LEASE – PART OF HELENA DENSE PARK MOANA TO DISTRICT HEALTH BOARD .................................... 59 [5] C/3: TRIENNIAL AGREEMENT - APPROVAL OF ........................................................................................................................... 73 [6] D/7: 10 YEARLY DISTRICT PLAN REVIEW ................................................................................................................................ 77 [7] W/16: CANCELLATION OF WARRANT – PHIL BECK.................................................................................................................... 78

[F] Miscellaneous Items ........................................................................................................................................ 79

[1] DOCUMENTS SIGNED ........................................................................................................................................................... 79

[G] Reports from Organisations ............................................................................................................................ 80

[1] COBDEN AROMAHANA SANCTUARY AND RECREATION AREAS INC. MINUTES DATED 13 JANUARY 2015 (PAGES 97-98) ........................ 80

[H] Departmental Reports ..................................................................................................................................... 84

[1] CORPORATE SERVICES .......................................................................................................................................................... 86 [2] CORPORATE PLANNING & COMMUNITY .................................................................................................................................. 92 [3] ASSETS & ENGINEERING ..................................................................................................................................................... 102 [4] ENVIRONMENTAL SERVICES ................................................................................................................................................. 111

[I] Finance report ............................................................................................................................................... 116

[1] LIST OF MONTHLY PAYMENTS ............................................................................................................................................... 117 [2] STATEMENT OF COMPREHENSIVE INCOME .............................................................................................................................. 123 [3] STATEMENT OF MOVEMENTS IN EQUITY ................................................................................................................................. 124 [4] BALANCE SHEET ................................................................................................................................................................ 125 [5] FUNDING IMPACT STATEMENT – WHOLE OF COUNCIL .............................................................................................................. 126 [6] ELECTED MEMBERS REMUNERATION...................................................................................................................................... 127 [7] BANK & INVESTMENTS ....................................................................................................................................................... 128 [8] BORROWING .................................................................................................................................................................... 129 [9] SPECIAL FUNDS ................................................................................................................................................................. 131 [10] ACTIVITY FUNDING IMPACT STATEMENTS ................................................................................................................................ 135 [11] ACCOUNTS RECEIVABLE DEBT .............................................................................................................................................. 157

[K] In-Committee items ....................................................................................................................................... 158

[1] COUNCIL-IN-COMMITTEE ............................................................................................................................................ 158

[L] Council resume in-open meeting .................................................................................................................. 159

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Apologies and Declarations of Interests

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[A] Apologies and Declarations of Interests

[1] Apologies

[2] Updates to the Interests Register Elected members to please advise if there are any changes to be made to the current Interests Register.

[3] Identify any conflicts of interest in the agenda Notwithstanding that an elected member may declare an interest at any later stage in this agenda (prior to taking part in the deliberation of a particular item) those items where an interest will be declared may wish to be disclosed now.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Minutes of previous meetings

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[B] Minutes of previous meetings


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[1] Confirmation of Minutes of Ordinary Meeting of Council

held 8 December 2014 (pages 7 – 20)

SUGGESTED RECOMMENDATION 1.1

That the minutes of the ordinary meeting of Council held on 8 December 2014 be confirmed as true and correct.

RECOMMENDATION: (FULL COUNCIL) 1.2

[2] Receipt of Tenders Subcommittee Minutes dated 18 December 2014 (pages 21-23)


That the Minutes of the Tenders Subcommittee meeting (open) held on 18 December 2014 (Taylorville Water Trunkmain Contract No. 2014-15-26 and Waterwalk Road Kerb & Channel, & Footpath Extension Contract No. 2014-15-21) be received.



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Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 List of acronyms used

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[C] List of acronyms used

BCA Building Consent Authority LGNZ Local Government New Zealand BCO Building Control Officer LTP Long Term Plan CCC Code Compliance Certificate LVT Land Valuation Tribunal CSO Customer Services Officer MBIE Ministry of Business, Innovation and

Employment CDEM Civil Defence Emergency Management

MCDEM Ministry of Civil Defence and Emergency Management

CDEMG Civil Defence Emergency Management Group

MDI Major District Initiative

CEC Community Emergency Centre MOH Ministry of Health CEG Co-ordinating Executive Group NBS New Building Strength CIMS Co-ordinated Incident Management System

NGO Non Government Organisation

Cpeng Chartered Professional ‘Engineer’ NZFS New Zealand Fire Service DEE Detailed Engineering Evaluation NZQA New Zealand Qualifications Authority DHB District Health Board NZTA New Zealand Transport Authority DIA Department of Internal Affairs OAG Office of the Auditor General DOC Department of Conservation OSH Occupational Safety & Health DWC Development West Coast PHO Primary Health Organisation EMIS Emergency Incident Management System

PIM Project Information Memorandum

EDLG Economic Development Liaison Group

RC Resource Consent

EOC Emergency Operations Centre RMA Resource Management Act EMO Emergency Management Officer SO Standing Orders GPS Global Positioning System SOLGM Society of Local Government

Managers HSNO Hazardous Substances and New Organisms

SH State Highway

IAP Incident Action Plan SNA Significant Natural Area IEP Initial Evaluation Procedure TECNZ Tourism Export Council of New

Zealand IQP Independent Qualified Person TLA/TA Territorial Local Authority LGA Local Government Act WAG Welfare Advisory Group LIM Land Information Memorandum LINZ Land Information New Zealand LGOIMA Local Government Official Information and Meetings Act

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Status report of Council decisions

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[D] Status report of Council decisions

Resolution Date Ref No. Subject Update

8 February 2010 10/02/0541 Support Services Report

Grey Aquatic Centre – Roof Deflection

Design for remedial work underway

April 2013 13/04/0319 Port Cranes – Future of Council has not certified the wharf and cranes. Group set up to report back on progress

12 November 2012 12/11/0427 Earthquake Status of Council’s Buildings.

Matter ongoing

10 June 2013 13/06/0534 Branding and Style Guide See report on pages 26-27.

12 August 2013 13/08/0562 Local Alcohol Policy (LAP) See report on pages 28-29.

12 August 2013 13/08/0571 Community Economic Development Strategy 2014-2024

See report on pages 30-33

30 October 2013 13/10/012 Koromiko Block – update Matter ongoing

30 October 2013 13/10/014 Port Lagoon Entrance – purchase of own dredge

Matter ongoing

1 August 2014 14/08/189 Westfleet – purchase of Port Land

Matter ongoing

13 October 2014 14/10/224 Application for road closure – Rata Street, Greymouth

See report on pages 34-38.

13 October 2014 14/10/225 Westland Recreation Centre

See Asset Manager’s Report for update.


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[1] (13/ 06/ 0534) E/17: Branding and Style Guide – Grey District

OUTCOME SOUGHT: 1.1

Council notes the content of the Branding and Style Guide and its purpose.

SIGNIFICANCE: 1.2

The need for a rebranding was strongly identified as a priority action from the Community Economic Development Strategy, which has been widely consulted on. This is an operational document that has been developed in conjunction with the Branding Panel and the Signage and Interpretation Working Group and its representative members. Therefore, no further consultation is required.

BACKGROUND: 1.3

In August 2013, Council adopted the Community Economic Development Strategy 2013-2023, a ten year plan to help foster economic growth within the Grey District developed with extensive input from stakeholders and the community. As part of the strategy development, the core values for the District and Council have been identified, along with the pillars which will underpin our branding, i.e. what we stand for and our objectives. The importance of this should not be understated. All of Council policies and strategy documents align to reflect these community brand pillars.

Be real Make a difference

Share our rich heritage and environment

Have fun

Be creative and collaborate

Look after each other

We will always be true to ourselves, respect each other and our environment.

We will lead our community into a District-wide culture where innovation, talent and life-long learning are valued and make sure our District has the skills to support current and future needs.

We will deliver a world-class visitor experience in adventure, leisure, recreation and business.

We will use our region’s assets, vibrancy and natural environment to promote and foster the health, happiness and well-being of our people and visitors.

We will grow pride and confidence by creating a positive and strongly defined identity through creativity and collaboration.

We will live our brand values to build resilience in our community and businesses, nurture our home and people and create a place that is renowned for its culture, talent, people, environment and desirable location.

Arising from the strategy, and confirmed through community consultation, was the need for the District to have a strong and positive identity and to dispel existing negative perceptions about our region. An experienced firm was engaged to come up with a plan for the rebranding of the Grey District and the Grey District Council. This involved the design of a new logo


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and a marketing approach intended to challenge then change perceptions of what the Grey District offers. Further development of the brand including the development of Branding and Style Guide has been undertaken and has links to the Signage, Interpretation and Public Arts Framework recently adopted by Council. The purpose of the Branding and Style Guide is to protect the strength of our brand so that it continues to create value for our District. The Branding and Style Guide achieve this by explaining the importance of our brand and describing how to use the elements of the brand. The Branding and Style Guide will provide a comprehensive manual for anyone who uses our brand and its components in their work, including employees, partners, designers and marketing agencies. It will ensure that the brand material is used consistently across all channels. Consistency in branding is crucial for a variety of reasons. Everything bearing the Grey District brand material represents us and reflects who we are and what we stand for. Consistent branding efficiently communicates to our stakeholders the value they receive from what we do. In creating easily recognisable images and standard templates, we can achieve cost efficiencies and save on time spent duplicating design effort. Branding applied consistently becomes recognisable very quickly and builds value in an organisation and for the District. Performance expectations increase as staff are proud to work for an organisation identified professionally and pride of place will grow as our positive identity becomes more well-known. The Brand Use Policy exists to ensure that guidelines are in place to promote consistency of use and reflect the values inherent in the brand. It will assist in maximising the investment in the brand by promoting and protecting its longevity. The Branding and Style Guide is the primary tool to achieve this, a copy of which is provided under separate cover. There may be minor changes to the Guide and if so an amended copy will be provided at the meeting. The use of District branding collateral provides stakeholders, businesses, and projects throughout the Grey District a brand identity; lending consistency, promoting the brand values and ensuring quality design. Partners to the brand will be asked to register and will be provided with a copy of the Guide and all of the digital brand material. They will also receive some printed brand material that can be used for display to demonstrate that they champion the Grey District brand. Due to the nature of the item the customary format is not followed.

SUGGESTED RECOMMENDATION: 1.4

That Council notes the content of the Branding and Style Guide and its purpose.

RECOMMENDATION: (HIS WORSHIP) 1.5

That Council notes the content of the Branding and Style Guide and its purpose.


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[2] (13/ 08/ 0562) L7/1: Local Alcohol Policy – Further extension

of time sought

OUTCOME SOUGHT: 2.1

Council deferring formulating a LAP until November 2015.

SIGNIFICANCE: 2.2

The Policy will be subject to full public consultation. The recommendation made as part of this report is that Council delays the process of developing a Local Alcohol Policy for a further period to November 2015, as a means of learning from the experience of other local authorities in implementing such Policies. If accepted, no further public consultation is envisaged at this point.

BACKGROUND: 2.3

Council has earlier deferred formulating a LAP as a means of learning from the experiences of local authorities that proceeded with LAPs in the face of industry challenges. The formal court processes involving such Councils are now in process but it is not yet clear what the outcome of such processes will be. With the high cost of litigation involved, it is deemed prudent to put the LAP process on hold for a further period. Legal precedent will provide much needed assistance in avoiding unnecessary challenge when Council progresses its LAP. The Sale and Supply of Alcohol Act provides for default hours which, together with one-way-door policies represent the key aspects of LAPs. The intentions of the Act can therefore be achieved by using the default provisions until such time that Council promulgates its LAP. Both BDC and WDC also continue to defer the process until legal certainty is available. Police and CHB have been advised of this council agenda report and invited to comment. Community& Public Health wish to be heard at this council meeting Due to this matter and options having being debated in a previous Council meeting the normal format for reports is not followed.


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That –

1. Council notes the ongoing legal challenges that other Councils are facing with their Local Alcohol Policies.

2. Council defers the promulgation of a Local Alcohol Policy until November 2015 as a means of learning from the experiences of other local authorities promulgating their Local Alcohol Policies at this point and also to provide the opportunity for Courts to develop legal precedent on the issue.

3. Council reserves the right to bring this matter back to council before November 2015 if the circumstances require it.

RECOMMENDATION: (COUNCILLOR COLL – LIQUOR LICENSING) 2.5


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[3] (13/ 08/ 0571) E/17: Community Economic Development Strategy 2014 -2024 – Approval of review

OUTCOME SOUGHT: 3.1

Council approves the updated Community Economic Development Strategy 2014 - 2024 and its ongoing implementation.

SIGNIFICANCE: 3.2

Economic Development is an important issue for the District, and this Draft Strategy and subsequent 2014 review has been consulted upon widely. The high level of community involvement makes it representative of public opinion.

BACKGROUND: 3.3

Eighteen months ago, Council facilitated a group of key economic partners to help guide the Grey District’s economic future over the next 10 years. This governance group is known as the Economic Development Liaison Group. After considering the BERL report, Grey District: Opportunities for Growth and the Council’s Draft Economic Development SWOT Analysis, the Group identified key areas of opportunity. These included Placemaking and Tourism, Supporting Business and Industry, and Sustainability, Health and Well-Being. Network groups were established in each of these areas and were led by members of the community. Each Network followed a process to identify actions that would stimulate growth in the economy, and set out their priorities for the short to medium term. These Networks represent a permanent mechanism for the members of the community to input into the strategy for economic development in our District. The Networks have continued meeting and monitoring the progress against the action plans they developed, as well as generating more ideas as the environment changes. The idea here is that the actions are led by the community, and will be delivered by partnerships and collaboration, with Council mainly in a facilitation role. Council formally adopted the Strategy. Both Council and the Network Partners have achieved much that was set out in the original 2013 iteration of the document. Progress against the identified actions has been reported back to the EDLG, community and Council as they have occurred. During November and December of 2014, the Strategy was reviewed given the current development environment and new opportunities. Progress against the identified goals was also presented in the Draft Strategy. Feedback from the EDLG and community was incorporated and reviewed once more before the Final Strategy for 2014-2024 was developed. The Final Strategy for 2014–2024 acknowledges those actions already successfully completed, those actions that are in progress and includes suggested amendments and additions.


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This Strategy has already inspired confidence in the Grey District’s economic future and has helped galvanise efforts to see the Grey District continue to grow as the Heart of the West Coast. A copy of the reviewed Strategy is attached under separate cover. It should not present new information to Council members as most have been involved in stakeholder reviews.

OPTIONS: 3.4

Option 1: Approve the reviewed Community Economic Development Strategy 2014-2024. Option 2: Refer the review of the Community Economic Development Strategy 2014-2024 back for further investigation.

PRACTICABLE OPTION EVALUATION – OPTION 1: 3.5

Approve the reviewed Community Economic Development Strategy 2014-2014 for implementation by stakeholders, Council and community members.

Benefits (now and into the future) The reviewed document represents a current plan to facilitate ongoing economic and community development including but not limited to population growth, job count increase, business unit increase, improved resident and visitor satisfaction The reviewed document best empowered the community and increases both capabilities and pride of place A strategic approach to community and economic development is being undertaken, making better use of finite resources A positive cycle of growth is being embedded

Negatives (now and into the future) The reviewed strategy will call on the commitment of staff time and other resources towards broad economic and community development goals which can result in medium to long term outcomes at the expense of short term outcomes The document focuses on holistic and integrated outcomes at the expense of ad-hoc and spontaneous projects or actions

3.5.1 LEGAL/STATUTORY IMPLICATIONS:

No legal implications.

3.5.2 FINANCIAL IMPLICATIONS:

No financial implications other than what is budgeted.

3.5.3 STRATEGIC IMPLICATIONS:

This revised Draft Strategy is aligned with Council’s vision for the District and the outcomes identified in its Long Term Plan. The Strategy aims to implement objectives that aim to counteract population decline, thus mitigating the risks in the Long Term Plan associated with a declining rating base in the medium and long term.


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3.5.4 DOES IT FALL WITHIN/MEET THE PURPOSE OF LOCAL GOVERNMENT IN THE GREY DISTRICT? :

The review of the Strategy has allowed Council “to enable democratic local decision-making and action by, and on behalf of communities”. The Strategy has been reviewed to reflect the community’s ideas and aspirations, and enables Council to facilitate community-led development.

3.5.5 EXISTING DECISION/POLICY IMPACT

This represents an improvement of Council’s initial strategy and is in line with the commitment of an annual review.


Do not approve the reviewed Community Economic Development Strategy 2014-2014 and refer it back for further investigation.

Benefits (now and into the future) It will not address matter of the reviewed document that Council may not agree with. Staff time and other resources will be used towards narrow, short term outcomes.

Negatives (now and into the future) The outcomes will not keep pace with changing circumstances. Community and economic development will be undertaken in an ad-hoc manner impacting negatively on integration and efficiency.


No legal implications.


Funding sourced from the Department of Internal Affairs is provided specifically for the implementation of the Community Economic Development Strategy and for its regular review.


This reviewed Draft Strategy is aligned with Council’s vision for the District and the outcomes identified in its Long Term Plan. Should the Strategy review not be approved, failure to implement objectives that aim to counteract population decline may result in declining rating base associated in the Long Term Plan.

3.6.4 DOES IT FALL WITHIN/MEET THE PURPOSE OF LOCAL GOVERNMENT IN THE GREY DISTRICT?:

The review of the Strategy has allowed Council “to enable democratic local decision-making and action by, and on behalf of communities”. Without the Strategy review , Council has fewer opportunities to reflect the community’s ideas and aspirations, and limits Councils ability to facilitate community-led development.


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Council committed itself to an annual review of the Strategy.


That Council approves the updated Community Economic Development Strategy 2014 - 2024 and its ongoing implementation.



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[4] (09/ 12/ 0503 &14/ 10/ 224) R9/1 : Confirmation of notice of Road Stopping –Rata Street, Karoro, Greymouth

OUTCOME SOUGHT 4.1

Confirmation by Council that it has no objection to the C Birchfield application to stop and purchase a section of road reserve adjoining part Lot 10 DP 1334, Rata Street, Greymouth which was originally sought in December 2009.

SIGNIFICANCE 4.2

Not significant in terms of Council policy. The prescribed statutory process has been followed.

BACKGROUND 4.3

This item is the final step in Council confirming its earlier intention to agree to the applicant’s request for part road closure.

A copy of the resolution dated 07 December 2009 and road closure map are included for Councillors information below:

09/ 12/ 0503 R 9/ 1 : Application to Close and Purchase Road – Rata Street, Karoro – C Birchfield

“that -

1. Council approves closure of the section of road subject to the following conditions:

a. No objections being received against the road closure, b. the sale of the public land be carried out strictly in accordance with statutory

requirements, c. all costs including but not limited to valuation report, purchase of the land,

survey, easement, advertising and transfer of public land to the applicant be met by the applicant,

d. that part Rata Street adjoining Part Lot 10 DP 1334 be amalgamated into one title with the applicant’s existing title,

e. final proposed survey plan be approved by the Assets Manager.”

14/ 10/ 224 R9/ 1: Application for permanent road closure and purchase – Rata Street – repeat of Council decision

“that –

1. Council accepts the apology of the Chief Executive Officer and confirms its 7 December 2009 decision (09/12/0503).

2. It be noted that the Chief Executive Officer will also apologise to the applicants for the oversight.”


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Given the fact that the matter had earlier been determined by Council, the normal format issues are not covered.


That, given no comments or objections have been received to the road stopping in Rata Street Greymouth, Council confirms the following:

1. Council approves closure of the section of road subject to the following

conditions:

a. No objections being received against the road closure,

b. the sale of the public land be carried out strictly in accordance with statutory requirements,

c. all costs including but not limited to valuation report, purchase of the

land, survey, easement, advertising and transfer of public land to the applicant be met by the applicant,

d. that part Rata Street adjoining Part Lot 10 DP 1334 be amalgamated

into one title with the applicant’s existing title,

e. final proposed survey plan be approved by the Assets Manager.

RECOMMENDATION: (COUNCILLOR HADDOCK) 4.5

That, given no comments or objections have been received to the road stopping in Rata Street Greymouth, Council confirms the following:

1. Council approves closure of the section of road subject to the following

conditions: a. No objections being received against the road closure,

b. the sale of the public land be carried out strictly in accordance with

statutory requirements,

c. all costs including but not limited to valuation report, purchase of the land, survey, easement, advertising and transfer of public land to the applicant be met by the applicant,

d. that part Rata Street adjoining Part Lot 10 DP 1334 be amalgamated

into one title with the applicant’s existing title,

2. final proposed survey plan be approved by the Assets Manager.


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Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Agenda Items

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[E] Agenda Items


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[1] L/8 – Proposed land lease – Chesterfield Street, Greymouth Seaside Holiday Park

OUTCOME SOUGHT: 1.1

A decision in principle on an application from Mr Matt Levien on behalf of the Greymouth Top 10 Holiday Park to lease airport land in Chesterfield Street.

SIGNIFICANCE: 1.2

Not significant in terms of Council policy. Engaging with the community is needed to understand the views and preferences of people likely to be affected by or interested in a proposal or decision. This proposal does not affect a large portion of the community. Council can determine the appropriate level of engagement on a case by case basis, with local residents being in close proximity Council may wish to engage to understand what their views are.

BACKGROUND: 1.3

Matt and Steph Levien are proposing to build a fun park for their Greymouth Top 10 Holiday Park and have made an application to lease a small area of up to approximately 6,800m2 of aerodrome land adjacent to the entrance of the holiday park. The proposal is briefly described in the attached letter and the site is identified on the attached aerial maps. The land involved has an airport designation. It is also next to road reserve and close to private residency. Council staff have no objections to the proposed lease of land as long as no structures breach the height restriction zones for the runway. Given it involves leasing a part of the aerodrome land for non-aerodrome purposes it is appropriate to refer to Council to approve or not. Mr Levien wishes to address Council.

OPTIONS: 1.4

The options are to either approve or decline the lease application.


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Approve the Lease application.

Benefits (now and into the future) Allows for a successful business to expand their operations Allows for a further income return on aerodrome land which is currently only receiving modest licence fees for grazing.

Negatives (now and into the future) Introduces a commercial activity into an area that currently only has passive use (apart from aircraft use). This may be met with resistance from neighbouring properties.


A lease to be drawn up subject to provisions of Section 6 of the Airport Authorities Act 1966 and relevant Reserves Act if necessary.


All costs and expenses relating to the lease are to be paid by the lessee. It would provide positive financial revenue to the aerodrome activity that is currently not included in the budgets.


Not directly related to Council’s strategic direction or delivery of community outcomes, however such additional commercial facilities are no doubt an important part of a “progressive, sustainable area where people want to live, work, play, and invest” and form part of the this bigger picture.


The leasing of this land falls directly within Council’s responsibilities to look for a return of assets that aren’t currently used directly as a part of service delivery.


N/A.


Decline the application. Refer to above comments, as the option is the exact opposite.


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That –

1. Council agrees in principle to lease up to approximately 6,800m2 of aerodrome land off Chesterfield Street to the Greymouth Seaside Top 10 Holiday Park.

2. The final details of the lease to be determined by the Chief Executive.

RECOMMENDATION: (COUNCILLOR GIBSON – AIRPORT) 1.8


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LETTER OF APPLICATION 1.9


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DRAFT PLAN 1.10


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SUGGESTED DRAFT AREA 1.11


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[2] F/7: Funding of Camerons Community Hall repairs and upgrades ex the area Infrastructure Fund

OUTCOME SOUGHT: 2.1

Consideration of a request to fund:

1. Repairs and maintenance for the Camerons Hall, and 2. Upgrade to the playground at the Camerons Hall

Ex the Camerons Area Infrastructure Fund.

SIGNIFICANCE: 2.2

It is Council’s Policy that all funding ex Area Infrastructure Reserves is subject to consultation with the ratepayers in the fund area. The hall also acts as the local community Civil Defence sector post/welfare centre.

BACKGROUND: 2.3

The attached letter of request is self-explanatory (refer attachment one). A representative from the Camerons Community club will be speaking to Council. Some years ago, Council allocated $1 million of the $7 million economic development fund received from the Crown as part of the indigenous logging settlement towards promoting economic development. The balance, plus interest, was divided up amongst different areas of our district (this was done based on population using the Statistics New Zealand census areas (area units)). One of these areas encompassed Karoro right through to Camerons. In 2009 when Council consulted this area on using funds towards the coastal pathway (cycleway), the majority of feedback from both the Camerons and Gladstone communities was to retain these funds for future infrastructure needs (i.e. not fund the coastal pathway). Based on this feedback, Council set aside the amounts that relate to the Camerons and Gladstone communities into their own separate infrastructure fund accounts. Whilst the original intention of Council in setting up the area infrastructure funds was to assist with local infrastructure needs, subsequent requests for funding of ‘non-core’ local government infrastructure have been granted by Council (on the basis of majority support from the local community). This is particularly in the cases where there is no immediate need for ‘core’ infrastructure but other assets are demonstrated to form a part of the community infrastructure. A draft consultation document has been prepared for Council to ratify should it choose to proceed with the community consultation. The status of the hall in terms of earthquake resistance and what percentage it is of new building standards is not currently known. It is suggested that to ensure any


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funds directed towards the hall provide a longer term benefit that the release of funds is conditional on the committee demonstrating to Council that the building meets the minimum required standards under Council policy.

OPTIONS: 2.4

1. Agree that the request has merit and consult with the community (establishing what the mandate should be).

2. Decline the request at this stage with no community consultation.


Agree to progress the request by consulting with the community to determine an outcome as per consultation document attached to this report.

Benefits (now and into the future) The hall acts as an important part of the local community facilities and this funding will assist in ensuring it continuing into the future. There is an available civil defence facility to be used as a welfare centre in an emergency event.

Negatives (now and into the future) The funds will not be available for any future needs, particularly any future infrastructure upgrades that may be required in the future.


Within Council’s remit to consider the request. Existing Council policy set by previous decisions suggest that it is Council preference to agree to requests subject to consulting with the respective community.


Costs involved in running the community consultation can be covered from existing budgets. No direct implication on Council’s existing budgets should the community agree to the expenditure as the funds are set aside in a dedicated account.


Not directly related to Council’s strategic direction or delivery of community outcomes, however such community facilities are no doubt an important part of a “progressive, sustainable area where people want to live, work, play, and invest” and form part of the this bigger picture.


Whilst local community halls are not directly funded by this Council (apart from nominal annual grants) they are funded by many other local authorities. They are not


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a facility/service that is traditionally funded by other agencies (e.g. not funding something usually funded by central government). The community has sought competitive quotes for the work and the pricing reflects that should the work be funded it will meet the cost efficiency test.


N/A.


Decline the request at this stage with no community consultation Benefits (now and into the future) Leaves funds available for future infrastructure needs, if any.

Negatives (now and into the future) Puts the sustainability of the local community hall at risk.


Council is not obliged to fund the request, however has set a precedent by as a minimum in the past agreeing to consult with the respective community.


No direct financial implications for Council. The community would be faced with either finding alternative funding sources or forgoing the projects. Any deterioration in the hall may result on more costly repairs in the future.


Not directly related to Council’s strategic direction or delivery of community outcomes, however such community facilities are no doubt an important part of a “progressive, sustainable area where people want to live, work, play, and invest” and form part of the this bigger picture.


Not an existing service that Council is funding nor core infrastructure.


N/A.


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That –

1. Council approve the funding of the hall repairs and upgrades and the playground upgrades subject to:

Council consulting with ratepayers residing in the relevant Infrastructure a.Reserve area on the principle of funding the expenditure from the Area Infrastructure Reserve;

A majority of the returned votes being in favour of funding the projects; b.and

The Camerons Community Club confirming to Council that the hall c.meets the minimum percentage of New Building Standards as required under Council’s Earthquake Prone and Insanitary Buildings policy.

2. Council approve the consultation document as attached (attachment 2).

OR

3. Council declines the request.

RECOMMENDATION: (HIS WORSHIP – FINANCE) 2.8


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ATTACHMENT 1: LETTER OF REQUEST 2.9


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ATTACHMENT 2: PROPOSED CONSULTATION DOCUMENTATION 2.10


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[3] L/8 – Lease – Greymouth Aero Club

OUTCOME SOUGHT: 3.1

A decision on the lease fee for a renewal of lease with the Greymouth Aero Club.

SIGNIFICANCE: 3.2

This decision is not of significant in terms of Council’s significance and engagement policy, nor does it suggest wider consultation is necessary.

BACKGROUND: 3.3

A lease between Council and the Greymouth Aero Club (the aero club) has expired. The Club now wishes to lease this land from Council for a further period at a peppercorn rental for its club rooms. The Club effectively “manages” the airfield on behalf of Council and a peppercorn rental arrangement has been in place for some years. The previous lease was for 21 years with 7 yearly reviews described as Lot 1 DP 1677 Block XII Greymouth Survey District (2034 square metres). Under the registered lease they will have a perpetual right of renewal for a successive and continuous period of 21 years. Depending on Council’s decision, rental is either to be determined by valuation or will be at a peppercorn rental. The peppercorn rental will essentially be a de facto grant by Council, hence being referred to Council for a decision. For the purposes of this agenda to give context, a market rental has been estimated at approximately $5,000-$7,000 plus GST per annum. This hasn’t been formally assessed, as it makes sense to seek direction from Council first before spending money on a valuation.

OPTIONS: 3.4

1. Council to issue a further 21 year lease at peppercorn rental.

2. Council to issue a further 21 year lease with rental to be determined by valuation.


Issue a new 21 year lease with same terms and conditions with a peppercorn rental. Benefits (now and into the future) The aero Club is a small club that does not generate a high monetary turnover (it concentrates on flight training and social club activities). It provides a valuable service for the district. The aero Club presence on Council’s unmanned aerodrome helps make it a more utilised facility


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Negatives (now and into the future) An Agreement to further lease this land for a peppercorn rental will forego Council income especially if a market level lease for this land could be entered into with an operator willing to pay a market price. Currently, demand for airport based industrial land is low and chances for a commercial rental in this location are relatively minor. In the longer term this may change.


A lease is to be drawn up subject to provisions of Section 6 of the Airport Authorities Act 1966. Council will within its rights as the lessor to consider a peppercorn rental.


This decision will lead to Council foregoing income especially if alternative commercial opportunities should come up. Having said that, should the rental become unaffordable for the Club, they may walk away leaving Council to manage the facility. The likelihood of third party interest is low. In terms of Council budgets an ongoing peppercorn rental has been assumed. As per Clause 16 of Lease all costs and expenses relating to the lease are to be paid by the lessee.


Council has identified the aerodrome as a key strategic asset for the district, particularly the role it plays in the health service (air ambulance and rescue helicopter) and facility for use in emergency events. The aero club plays a role in keeping this facility viable and to provide hands-on management..


Council’s involvement in the Greymouth aerodrome is clearly mandated as a local government function. Providing financial assistance to a private aero club however is not a direct part of the purpose of local government. Hence Council should consider any peppercorn rental as a grant and ideally establish some form of key performance measures


N/A.


Renew the lease with a market rental fee.

Benefits (now and into the future) Potentially increases the revenue for the aerodrome that can be applied to the operating costs and therefore reduce ratepayer input.


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Negatives (now and into the future) It is unlikely the aero club will be able to afford a full market rental. Without the Aero Club the overall use of the facility will reduce and its usability will decline..


Council within its rights as the lessor to agree to a market rent..


In terms of Council budgets an ongoing peppercorn rental has been assumed. As per Clause 16 of Lease all costs and expenses relating to the lease are to be paid by the lessee.


Council has identified the aerodrome as a key strategic asset for the district, particularly the role it plays in the health service (air ambulance and rescue helicopter) and facility for use in emergency events. The aero club plays a role in keeping this facility viable.


Council’s involvement in the Greymouth aerodrome is clearly mandated as a local government function. Council is acting within its rights to negotiate a lease for this piece of land. The fact that a market related rent is applied removes any question re compliance with S.10.


N/A.


That –

1. Council provides guidance as to its preference for a peppercorn or a market rent to apply to the Aero Club.

2. The final details of the lease be determined by the Chief Executive.

RECOMMENDATION: COUNCILLOR GIBSON - AIRPORT 3.8


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ATTACHMENT - AERIAL MAP OF LOCATION 3.9


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[4] L/8 – Proposed land sale or lease – Part of Helena Dense

Park Moana to District Health Board

OUTCOME SOUGHT: 4.1

A decision in principle on an application from Lake Brunner District Health Clinic Joint Committee to sell (gift) a portion of land to allow the construction of a new health clinic for the Moana community.

SIGNIFICANCE: 4.2

Not significant in terms of Council policy. Engaging with the community is needed to understand the views and preferences of people likely to be affected by or interested in a proposal or decision. Even though the alienation of public land is involved, this proposal does not necessarily affect the community as a whole. Council can determine the appropriate level of engagement on a case by case basis, with the Moana community probably the most “interested”. Having said that, it can be argued that the property is owned by the general Grey District community and that public consultation is appropriate.

BACKGROUND: 4.3

The attached application has reference. The request is that Council gift the land as identified (approximate) in attachment two. The legal description for the entire parcel of land is Section 128 Town of Moana. At this point in time it has not been established what authority Council has to sell or lease the land, hence this item requests that Council consider the principle of the request. External advice will be required to establish this (i.e. at a cost). To sell (gift outright ownership) of the land would require the existing total parcel to be subdivided. The building will be owned by the WCDHB which raises questions about the prudence of the sell/gifting option. The alternative would be to lease the land to the WCDHB which will retain it in Council ownership and will avoid the need to subdivide. An important secondary consideration is the fact that underground services are in existence on the land which services will need to be relocated before the land can be built on. As stated, with so much uncertainty involved, an in-principle decision is sought together with guidance relating to the sell(gift) option as opposed to the lease option.


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OPTIONS: 4.4

The options are to either sell (gift) the application or to rather lease the property.


Approve in principle to sell (gift) the land to the WCDHB. Benefits (now and into the future) Facilitates affordability which allows for the community to be serviced by modern health clinic The provision of health services are undoubtedly an important factor in attracting and retaining residents.

Negatives (now and into the future) It will reduce the area of the existing reserve/park that cannot be readily made up in the future Council will provide de facto funding towards a Crown funded entity for a non- local government purpose.


There is little doubt as to the merits of a new Health Clinic in Moana. The gift option brings into question whether it is Council’s role in relation to S.10 of the Local Government Act to fund it (or be involved). On the face of it, it is a Crown responsibility.


It is suggested that all costs and expenses relating to the land transaction are to be paid by the applicant. There are no direct financial losses to Council by disposing of the land as it is unlikely to be sold/leased on the open market in the future.


Not directly related to Council’s strategic direction or delivery of community outcomes, however such additional health services are no doubt an important part of a “progressive, sustainable area where people want to live, work, play, and invest” and form part of the this bigger picture.


The provision of health services are most definitely a service that is either met by central government or the private sector. There is no basis for Council to play a part in the provision of these services. However, it can be argued that health services is an absolute necessity to attract people to an area and that it has definite economic development benefits (which can bring it under S.10). The gifting option, however takes this beyond what can be justified in terms of Council’s local government function.


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N/A.


To lease the property to the WCDHB. Refer to Option 1 comments. The lease option is deemed less controversial and more compliant with Council’s LG functions. Obviously the relocation of services remain an issue.


To decline the application. Refer to Option 1 and 2 comments. The benefits and negatives of this Option are opposite to that.


That –

1. Council in principle agrees to the sale or lease of a portion of Section 128 Town of Moana (commonly known as Helena Dense Park) for purposes of the development of a Health Clinic under ownership of WCDHB., subject to:

a. The committee demonstrating to Council that it has raised sufficient

funds for the project to proceed,

b. All associated costs of transfer to be met by the committee, including but not limited to:

i. Any required relocation upgrade of Council services in the area. ii. Costs of subdivision. iii. Costs of land transfer/registration of lease. iv. Cost of any expert advice on the status of the land to determine

Council’s authority to enter into a sale and purchase or lease contract.

2. Council determine whether the sale/lease will be at nil value or lease at a

peppercorn rental.

RECOMMENDATION: (COUNCILLOR COLL – PROPERTY) 4.9


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ATTACHMENT 1: LETTER OF APPLICATION 4.10


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ATTACHMENT 2: PROPERTY LOCATION 4.11


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ATTACHMENT 3: DRAFT PLANS 4.12


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[5] C/3: Triennial Agreement - Approval of

OUTCOME SOUGHT: 5.1

Approval by Council of the Triennial Agreement.

SIGNIFICANCE: 5.2

No basis for public consultation

BACKGROUND: 5.3

Attention is drawn to the provisions of S. 15 of the Local Government Act 2002 which reads as follows:

Triennial agreements (1) Not later than 1 March after each triennial general election of members, all local authorities within each region must enter into an agreement containing protocols for communication and co-ordination among them during the period until the next triennial general election of members. (2) Each agreement must include a statement of the process for consultation on proposals for new regional council activities. (3) After the date specified in subsection (1), but before the next triennial general election of members, all local authorities within each region may meet and agree to amendments to the protocols. (4) An agreement remains in force until replaced by another agreement.

Attached hereto please find a copy of the Draft agreement to be considered by the four West Coast Territorial Authorities for purposes of S.15 of the Act. The Agreement involves only cosmetic changes to the earlier version approved by Council. The Mayor has also been a party and had an input into the initial review. Given the nature of the item, the normal format issues are not discussed. Should Council members have problems with specific provisions, such concerns will be taken back to the Mayors/Chair meeting and an amended version brought back for Council sign-off.


That Council considers the Draft Triennial Agreement as attached for approval.


That Council signs the Draft Triennial Agreement as amended.

http://www.brookersonline.co.nz/databases/modus/localgov/lgkeyleg/link?id=ACT-NZL-PUB-Y.2002-84%7eBDY%7ePT.2%7eSPT.3%7eS.15%7eSS.1&si=15&sid=5wx2qnrko1tcp1hkauwnq1j3lqn1ikj0&hli=0&sp=lgkeyleg


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DRAFT TRIENNIAL AGREEMENT 5.6


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[6] D/7: 10 Yearly District Plan Review

OUTCOME SOUGHT: 6.1

Notification of commencement of 10 yearly District Plan Review in a rolling format.

SIGNIFICANCE: 6.2

Consultation under the RMA consultative procedure will be undertaken.

BACKGROUND: 6.3

Council is required by the Resource Management Act 1991(RMA) to review its District Plan, once it has been operative for 10 years. The District Plan was made operative in April 2005, therefore the review must commence by April 2015. Apart from the legal requirements of the Review, council needs to respond to new issues, opportunities, and the direction the community wants to take. Through feedback from relevant stakeholders, the community and the council we can identify areas of the District Plan that could be improved and potentially change those things that are not working. The review will provide an opportunity for the Grey District to work collaboratively with its neighbouring councils with the view to (where possible) establish common terms of reference to support a synergy across the west coast region. Due to the nature of this advisory the usual format of the agenda is not followed.


Section 79 of The Resource Management Act 1991 dictates review of policy statements and plans. The relevant section reads as follows: 79 (1) A local authority must commence a review of a provision of any of the following documents it has, if the provision has not been a subject of a proposed policy statement or plan, a review, or a change by the local authority during the previous 10 years: (a) a regional policy statement: (b) a regional plan: (c) a district plan.


That Council notes the following:

1. the contents of this report.

2. the commencement of the Grey District Plan rolling review.

RECOMMENDATION: (COUNCILLOR TRUMAN – REGULATORY FUNCTIONS) 6.5

That Council notes the following:

1. the contents of this report.

2. the commencement of the Grey District Plan rolling review.


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[7] W/16: Cancellation of Warrant – Phil Beck

OUTCOME SOUGHT: 7.1

Council to cancel a warrant issued for former staff member, Phil Beck.

SIGNIFICANCE: 7.2

Not significant for purposes of public consultation.

BACKGROUND: 7.3

A former staff member, Phil Beck, has left Council and therefore this warrant is required to be cancelled.


That –

1. Council notes the contents of this report.

2. Council cancels the warrant for former staff member Phil Beck.

RECOMMENDATION: (COUNCILLOR TRUMAN – REGULATORY FUNCTIONS) 7.5

That –

1. Council notes the contents of this report.

2. Council cancels the warrant for former staff member Phil Beck.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Miscellaneous Items

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[F] Miscellaneous Items

[1] Documents Signed

1. Authority and Instruction for an Electronic Transaction for an Agreement for Sale and Purchase of land Grey District Council to Ministry of Education – Ahau Street, Moana.

2. Agreement for Sale and Purchase, and Transfer of property between Grey District Council and AJ Mooney & Co Ltd being property at 8 Collins Street, Blaketown


That the following documents be ratified: 1. Authority and Instruction for an Electronic Transaction for an Agreement for Sale and

Purchase of land Grey District Council to Ministry of Education – Ahau Street, Moana.

2. Agreement for Sale and Purchase, and Transfer of property between Grey District Council and AJ Mooney & Co Ltd being property at 8 Collins Street, Blaketown.


Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Reports from Organisations

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[G] Reports from Organisations

[1] Cobden Aromahana Sanctuary and Recreation Areas Inc. Minutes dated 13 January 2015 (pages 97-98)


That the unconfirmed minutes of the Cobden Aromahana Sanctuary and Recreations Areas Inc. dated 13 January 2015 be received.



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Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Departmental Reports

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[H] Departmental Reports


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Corporate Services Report - (pages 86-91) SUGGESTED RECOMMENDATION

That the report be received and noted.

RECOMMENDATION: (FULL COUNCIL)

Corporate Planning & Community Report - (pages 92-101) SUGGESTED RECOMMENDATION

That the report be received and noted. RECOMMENDATION: (FULL COUNCIL)

Assets & Engineering Report - (pages 102-110) SUGGESTED RECOMMENDATION

That the report be received and noted,


Environmental Services Report - (pages 111-115) SUGGESTED RECOMMENDATION

That the report be received and noted.



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[1] Corporate Services

AUDIT/ANNUAL REPORT/ANNUAL PLAN/LTP: 1.1

• December/January were busy months drafting the financial information for the draft LTP ready for audit’s visit at the end of January.

• Some preparatory work has begun on the 2015 Annual Report with the focus on addressing in changes required for adoption of new IPSAS accounting standards (International Public Sector Accounting Standards).

IT: 1.2

• All issues have been dealt with in-house by Council’s staff and consultant, with no major system failures.

RATES & CUSTOMER SERVICES: 1.3

• The third rates instalment has been mailed out as at the start February. This is due by the end of the month (last day for payment Monday 2 March).

• District Valuation Roll information and maintenance work undertaken

Assessment Numbers Rateable 50% rateable Non rateable Total 8554 13 520 9087

Building Consents Completed consents initiate an update to the district valuation roll (e.g. there may be a change in property value) Work to Process Work Completed To check Being built Actioned this

month Actioned YTD

0 250 78 190

Sales Work to process Actioned this month Actioned YTD 86 17 177

Objections Work to Process Work Completed Being

processed Lodged with LVT**

Actioned this month

Actioned YTD

Revision 0 0 0 1 Maintenance 2 0 0 6

(as at 31 October 2014) * LVT = Land Valuation Tribunal


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The chart reflects the trend in property values over time and compared with the national trend. All values were based to 1000 in Dec 03 so it shows the change in the index, not the change in average sales price. Grey District rating revaluations are to be revised as at September 2015, and first used for rating purposes from 1 July 2016.

1.3.1 RATES REBATES:

RATING_YEAR total

applications average rebate granted *

total rebates

2015 to 25 November 2014 547 $563.19 $308,062 2014 (complete year) 569 $548.51 $312,103

* Maximum rebate available $605

• The number of applications being processed have dropped off after the busy months of July and August.

1.3.2 RUNANGA SERVICE CENTRE:

Council part of the Centre: • December has seen the end of the Second Rates instalment, the Runanga Swimming

pool open and just general enquires. • January - things have been steady with just the regular weekly/fortnight customers who

like to keep things up to date, a few buying Rubbish Bag Ties.


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NZ Post Agency: • December Christmas period was busy although not as many Christmas Cards were sent

compared with the previous year but still a lot of parcels were being sent. • January sees the return of accounts and the odd late parcel still being sent.

DATE RANGE GREY DISTRICT

COUNCIL CUSTOMERS

NZ POST AGENCY CUSTOMERS

24 Nov -23 Jan 118 429 Year to date 362 1137

Totals include paying Customers, non-paying Customers – dropping/picking up mail, and general Council enquires.

COUNCIL’S PROPERTY PORTFOLIO: 1.4

• Council currently has 132 active land leases (Council as lessor). • Three harbour board leases are currently in the process of being freeholded, one has

received ministerial approval with Council awaiting signing of final documentation and sale date and two are awaiting approval from the Minister.

• Council currently has 134 active “licences to occupy” (road reserve rental, grazing licences etc…).

• The property previously reported at Ahau Street Moana next to the school has been sold to the Ministry of Education with settlement 9 February 2015.

RETIREMENT HOUSING PORTFOLIO 1.5

December 2014

Work Order

2014/15 This

Month Actuals

2014/15 YTD

Actuals Grand Total 14,900 190,237 00000083. Retirement Housing - Blackmore Street 611 18,855 00000084. Retirement Housing - Blaketown 891 31,905 00000085. Retirement Housing - Cowper Street 505 14,494 00000086. Retirement Housing - Murray Street 4,845 16,898 00000087. Retirement Housing - Ngarimu Street 1,240 23,477 00000088. Retirement Housing - Shakespeare Street 241 9,322 00000089. Retirement Housing - Threadneedle Street 484 22,033 00000090. Retirement Housing - Dobson 2,497 18,162 00000091. Retirement Housing - Runanga 2,417 13,610 00000593. Retirement Housing - General 1,170 9,934 00000633. Retirement Housing - Emergency Works Easter Weekend Storm Damage 0 11,547

January 2015


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Work Order

2014/15 This

Month Actuals

2014/15 YTD

Actuals Grand Total 1,958 192,196 00000083. Retirement Housing - Blackmore Street 0 18,855 00000084. Retirement Housing - Blaketown 0 31,905 00000085. Retirement Housing - Cowper Street 0 14,494 00000086. Retirement Housing - Murray Street 0 16,898 00000087. Retirement Housing - Ngarimu Street 137 23,613 00000088. Retirement Housing - Shakespeare Street 0 9,322 00000089. Retirement Housing - Threadneedle Street 0 22,033 00000090. Retirement Housing - Dobson 792 18,954 00000091. Retirement Housing - Runanga 769 14,378 00000593. Retirement Housing - General 261 10,195 00000633. Retirement Housing - Emergency Works Easter Weekend Storm Damage 0 11,547

SUNSHINE COACH 1.6

December 2014 Organisation type Duration of hire Destination School 1 day Shantytown School 4days Hanmer Springs

January 2015 Organisation type Duration of hire Destination After school programme

5 days Rugby club rooms

Dragon Boating Club 3days Akaroa Westmount School 1day Westport

INSURANCE: 1.7

• Various claims advised post the Easter Storm, with some claims still being negotiated: • Refer agenda report on uninsured losses.


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IN HOUSE TASK FORCE 1.8

Period 17 November to 17 January 2015 Due to the fact that Garry Dixon was on three weeks annual leave when the December report was due, this report covers a two month period. Whilst on leave Council may have noticed that the prolific growth over the period made some maintenance areas look rather overgrown. This problem is being gradually rectified and Garry will hopefully have all maintenance areas back to looking tidy within the month. 82 tasks were completed during the period. Work done was as follows: COUNCIL SECTIONS MAINTAINED BY MOWER

• 7 Preston Road • 23 Packers Quay • 7 Merrick Street • 2 Cromarty Street • Rear of 64 Doyle Street • 89 Preston Road • 118 Reid Street • 3 Reid Street • Cowper Street • 13 Seven Mile Road • 46 Packers Quay

OTHER AREAS MOWN OR WEEDEATED

• Williams Street berms • Mills Street Road Reserve • Suburbs embankments • Fishermen’s wharf R O W • SPCA frontage • Heritage area • Abbeyfield section • Main South Road embankments from Stanton Crescent to Weenink Road • High Street edges from Australasian to Hospital overbridge • Aquatic Centre lawns • Embankment at North end of Star United grounds • Berm at South end of Preston Road • Preston Road berms • Dunollie entrance berms • Clifford / Fox Street berms • Kotuku School grounds • Runanga berms • Herd Street area • Cancer Society berms


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GARDEN MAINTENANCE

• Bill Glynn Memorial • Library • Spring Creek Pool

WALKING TRACK MAINTENANCE

• Waterwalk Road • Domain Terrace • Liddells

OTHER WORK

• Weekly paper recycling • Fortnightly generator running • Equipment and vehicle maintenance • Various tasks at Council building • Various tasks at History House • Yard and garage tidy up • Aquarium maintenance • Small job at Library • Chapel Street car park rubbish • Deliver 2 loads of bark from Ngahere to Blaketown flats • Mow the area in front of the Civic Centre in preparation for the cricket world cup tour • Spring weed spraying

No injury accidents occurred

OTHER 1.9

• From Sunday 16 November to Wednesday 20 November 2014 Sarah Van Looy from

Corporate Services attended a LocalNZ Workshop on “Connecting Youth Committed to Local Government”. To attend this workshop Sarah had to write an essay explaining why she was interested in Local Government. Sarah was selected along with 35 other New Zealanders between the ages of 18 and 25. The question that the group was asked to answer at the end of the workshop was: How do regional goals align with national goals, and how might these goals need to change in order to aid regional growth?

• The workshop was held in Wanganui and Wellington and included an early morning trip via Steamboat to Jerusalem (Hiruharama). The workshop concluded with a presentation to over 200 guests at Parliament where the participants each spoke, covering a range of issues that they had encountered over the previous days.

• The young people concluded there was an animosity from local government towards central government, and communication needed to be from the bottom with people talking to local government, who then talked to central government. MPs should be made to attend local council meetings, the group said, while young people should also be encouraged to take part in local government.


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[2] Corporate Planning & Community

LIBRARIES 2.1

Activity Management Plan – The Asset Management Plan for the Library is now completed and forms part of our Draft Long Term Plan.

Outreach - In November, 812 people took part in 15 events or outreach programmes organised by the Library including story time, delivery of books to housebound residents, and school visits. In December, 1,034 people took part in 16 events or outreach programmes organised by the Library including story time, delivery of books to housebound residents, and visits to local schools.

SWIMMING POOLS 2.2

Activity Management Plan – The Asset Management Plan for the Aquatic Centre is now completed and forms part of our Draft Long Term Plan.

Activities - The large inflatable has been very successful and the use, care and maintenance had been carried out in accordance with the plan developed by staff.

MUSEUMS 2.3

Activity Management Plan – The Asset Management Plan for the History House is now completed and forms part of our Draft Long Term Plan.

COMMUNITY ECONOMIC DEVELOPMENT 2.4

Community Economic Development - The economic development team continues to progress the priority projects identified by the community, as detailed below.

Signage and Interpretation/Branding Project – Staff are developing the project plan to roll out signage and interpretation to both breakwaters. The Signage, Interpretation and Public Art Framework Matching Fund will open to applications on 2 February 2015. District Branding – The Grey District Branding and Style Guide is now complete and covered under a separate agenda item. CBD Revitalisation Plan – The Greymouth CBD Renewal project is planned to take place over 30 weeks. This allows for completion of various stages of the project, as well as community input and consultation with specialist agencies. The Greymouth CBD Renewal project will include relevant recommendations from the Town Development Strategy 2010 as well as consideration of other prior work. This project will be managed by Grey District Council in collaboration with Opus International’s Urban Design Team. Project activities and further public consultation will continue through to March 2015, at which time the resultant Master Plan and Concept Designs will be included in Council’s Draft Long Term Plan. The project is currently on track. The draft Vision and principles were approved by Council, as well as all of the draft analyses that have been done by Opus so far. These included draft Economic analysis;


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incorporating building infill, vacant/active frontages, property values, land use and human behaviour. In addition to this, the draft Urban Form analysis was introduced; encompassing wind, shadows, sun, street scape, laneways, character, car parking, walking etc. These are included under a separate agenda item. The 75% Draft Master Plan – A Living Document was approved by Council for further development and public input in December, along with the Draft Urban Design Framework – Stage 1 Inception and Analysis document and the related Draft Appendix Document – Stage 1. This third round of public input is currently being collected on the Draft Master Plan through the use of a new set of Visual Preference Polls and Prioritisation poster installed at the Grey District Library. In addition an online survey has collected over fifty responses. Staff will collect further feedback and share information about the project at the Waitangi Day picnic on 6 February. Community Economic Development Strategy - The draft of the 2014 Community Economic Development Strategy was reviewed between 17 November to 30 November, by the Economic Development Liaison Group, Councillors informally and then the public. The final strategy is in a separate agenda item for approval by Council. Cobden Breakwater – the track around the lagoon is currently in progress and is on track to be completed by the beginning of February.

Discovery Centre – Staff are preparing for funding applications in mid-February.

A business plan has been developed and will be completed once the CBD revitalisation plan is further ahead and funding for a feasibility study is in place.

An effective partnership continues to develop with the Discovery Centre and Punakaiki Conservation and Restoration Project.

West Coast Wilderness Trail –TWC has launched the new website for the trail. The new site is responsive on any device and will follow a more user-friendly structure. An Interim Map is also been developed as well as other marketing material which can be used for merchandising in the local i-Sites.

Social Media – A Snapshot • Our Facebook page “Grey District Council” has increased to 1,161 followers, this

page shares critical operational information and general information about Council and District activities. This is also an important forum to receive and respond to public feedback.

• Our Facebook page “The Heart of the West Coast – Economic Development in the

Grey District” is growing with 730 followers since it was set up at the end of April 2013.

• Our Facebook page “What’s On Greymouth” has grown even more with 851 current followers with 73 engaged. The purpose of this page is to pull together all the fun things that are going on around town and providing this information to locals and tourists.


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• Our Facebook page “The Real Stories” has been established and has 453 followers. The purpose of this page is to create a forum where our community can tell the ‘real stories’ about our place; to celebrate all that we have here in the Grey District and the wider West Coast region. We are also able to post updates on the campaign and implementation of the Signage, Interpretation and Public Artwork Framework.

DISTRICT LIBRARIAN’S REPORT AS AT 22 DECEMBER 2014 2.5

Statistics for November 2014 are reported in this document. Financial reports include GST.

2.5.1 GREY DISTRICT LIBRARY STATISTICS

This month

This month

last year

% change

2014 Year to

date

2013 Year to date

% change

Membership

New 45 39 15% 261 211 24% TOTAL borrowers

9,589 N/A1 0%

Collection

New items added

155 items at a cost

of $3,432

302 items at a cost

of $6,594

-48%

Physical items: • Greymouth 27,436 27,338 0.4% • Runanga

(those in the catalogue)

1,727

1,615

7%

TOTAL 29,163 28,953 0.7% Online items: • Members-

only 443 413 7%

• Shared 2,361 1,661 42% TOTAL 2,804 31,027 35%

Issues

Physical items 6,983 6,955 0.4% 38,171 39,463 -3% Online items 210 197 6.5% 1,089 925 17% TOTAL 7,193 7,152 0.6% 39,260 40,388 -2.7% Reserves Physical items 138 187 -26% 795 862 -7% Online items 24 39 -38% 159 161 -1% TOTAL 162 226 -28% 954 1,023 -6%

Foot traffic 7,628 7,833 -3% 51,377 58,580 -12%

Aotearoa People’s Network Kaharoa

Computer occupancy rates

Week 1 Week 2 Week 3 Week 4 71.1% 76.8% 81.1% 74.3%

1 Previously reported number of active borrowers over last 3 years. This table identifies the number of people registered to use the Grey District Library.


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for the last 4 weeks

78.4% last year

80.1% last year

80.1% last year

86.2% last year

Connections to APNK wifi

Last 30 days

Same time last year

% change

Last 365 days

Same time last year

% change

2,282 N/A N/A 20,297 N/A N/A

Runanga Library

Issues 74 81 9.5% New members 0 0 0% Income $30.00 $30.00 0% Foot traffic 30 28 7%

2.5.2 GENERAL

Programmes and outreach: • To promote the Summer Reading Challenge Anthony Hunter visited four schools

with a professional storyteller, Andrew Wright. They spoke during the school assemblies at Paparoa Range, Cobden, Paroa and St Patrick’s.

• I attended the National Digital Forum in Wellington from 24th to 26th November. This is an annual event brings together people from a wide range of government and industry environments, who work to enhance the digital interaction with culture and heritage. It was an invaluable opportunity to meet new colleagues and develop ideas on some initiatives that we can introduce.

• By the end of November all Library staff at Greymouth and Runanga had updated their Job Descriptions, adopting Council’s new template. In a departure from previous practice and where it made sense, generic job descriptions were adopted. Library Assistant and Assistant Librarian positions will now utilise generic job descriptions.

Displays • Showcasing our significant holdings on yarn-based crafts including knitting, crochet

and weaving. • Junior Non-Fiction highlighting myths and legends.

DISTRICT LIBRARIAN’S REPORT AS AT 27 JANUARY 2015 2.6

Statistics for December 2014 are reported in this document. Financial reports include GST.

2.6.1 GREY DISTRICT LIBRARY STATISTICS

This month

This month

last year

% change

2014 Year to

date

2013 Year to date

% change

Membership

New 48 57 -15% 309 268 15% TOTAL borrowers

9,637 N/A %

Collection

New items 291 at a cost of $4,670

137 at a cost of $2,941

112%

Physical items: • Greymouth 27,685 27,477 0.7%


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• Runanga (those in the catalogue)

1,728

1,638

5.5%

TOTAL 29,413 29,115 1% Online items: • Members-

only 443 413 7%

• Shared 2,424 1,718 41% TOTAL 24,867 31,246 -20%

Issues

Physical items 7,608 6,939 9.6% 45,779 46,402 -8% Online items 193 249 -22% 1,282 1,174 9% TOTAL 7,801 7,188 8.5% 47,061 47,576 -1% Reserves Physical items 125 77 62% 920 940 -2% Online items 31 42 -26% 190 203 -6% TOTAL 156 119 31% 1,110 1,043 6%

Foot traffic 7,559 8,020 -5% 58,936 66,600 -11%

Aotearoa People’s Network Kaharoa

Computer occupancy rates for the last 4 weeks

Week 1 Week 2 Week 3 Week 4 62.1% 85.2% last year

74.1% 79.6% last year

82.3% 91.1% last year

77.6% 82.5% last year

Connections to APNK wifi

Last 30 days

Same time last year

% change

Last 365 days

Same time last year

% change

2,447 1,571 55.7 % 20,636 16,972 21.5%

Runanga Library

Issues 66 66 0% New members 3 1 200% Income $22.00 $29.00 -24% Foot traffic 26 26 0%

2.6.2 GENERAL

Programmes and outreach: • To promote the Summer Reading Challenge Anthony Hunter visited four schools

with a professional storyteller, Andrew Wright. They spoke during the school assemblies at Awahono, Westmount, Barrytown, and Karoro.

• On Tuesday 16th December I drove to Westport to visit the Buller District Library and to meet the Library staff. It was a very useful visit and a perfect opportunity to enjoy some of the spectacular West Coast scenery during the drive there and back.

• By the end of December all Library staff at Greymouth and Runanga had completed their first Professional Development Agreements adopting Council’s new template and process.

• December provided an opportunity for me to review the Library’s overdue process. A number of system parameters were reviewed and the documented procedures reviewed and re-written.


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Displays • Highlighting Christmas crafts and Christmas fiction • Following the purchase of a significant number of new DVD’s, a display was

established near the exit to encourage usage during the Christmas break • Junior Non-Fiction highlighting different countries.

GREY DISTRICT AQUATIC CENTRE REPORT - JANUARY 2015 2.7Attendance

Month Swim Hydro Slides 24 November - 26 January 2015 18510 3677 1 July 2014 - 26 January 2015 55399 8369 24 November – 26 January 2014 17782 4124 1 July 2013 – 26 January 2014 54683 9246

Faecal Incidents Five Faecal incidents occurred in the month of December, which required the combined pool and hydro-slides to be closed for 4.5 hours. January we have had one incident which required combined pool and hydro-slides to be closed for 4.5 hours. General: Pool Closure The variable speed drive for the hot water buffer tank which controls the water temperature failed Sunday 14 December causing pool temperatures to drop with no hot water for showers. Aquatic Centre was closed Tuesday 16 December while temperatures were brought up to set points after a new drive had been installed, the facility reopened Wednesday 17 December. Sauna Sauna was closed for two days due to heating elements burning out & having to be replaced. Swim School holiday programme Learn to swim lessons held over a two week period in the holidays were very popular with 80 children enrolled for the lessons. Upcoming events School swimming sports will be held on the following dates: February Wednesday 18th Karoro Thursday 19th Paroa Friday 20th Greymain Monday 23rd Blaketown Tuesday 24th Midland line schools Wednesday 25th St Patricks March Wednesday 11th Grey District schools


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[3] Assets & Engineering

Report for the December 2014/January 2015 period.

CRITICAL PROJECTS 3.1

3.1.1 GREYMOUTH SEWERAGE SCHEME

Council staff are in discussions with regional council staff over performance of the quality of treated discharge from the Cobden outfall. Staff are now investigating this with the view to discuss findings and options in the coming weeks. Ultimately this situation will be resolved by connecting of the Cobden Reticulation system to the Stage II treatment plant at Preston Road but before this can happen separation of services on properties needs to take place in the central Greymouth area. Several odour complaints have been received over this period. While staff are responding to such complaints very quickly (generally within 5 minutes), when arriving onsite and completing an investigation, odours are not being observed or are not deemed offensive at the operational boundary of the plant, or are originating from off-site sources. The new plant is operating very well and providing some very good monitoring results at the discharge point. No change since last report with progress with the Anzac Park Pumping Station as the contractor has been focusing their resources on the Kaiata-Dobson-Taylorville Scheme. Pressure testing in Milton Road has been completed after contractors located and replaced a badly installed pipe joint. As this final section of pipework in Milton road has passed pressure testing, road re-surfacing was undertaken and will be completed by the time of this meeting. All surface boxes will be lifted to the new road surface following the smoothing works. A complete reseal of the road is set down for the 2015/2016 reseal year. Contractors will now move onto other streets within the Contract area and undertake works, pressure testing, pipework repairs and road smoothing/resurfacing.

3.1.2 TAYLORVILLE, DOBSON AND KAIATA SEWERAGE SCHEME

Council’s contractor has made good progress in recent weeks on the scheme. The pipework over McKendries Corner has been completed, pipework across Kaiata Creek has been installed and works around the Kaiata Pumping Station has progressed well. Further detailed design work is still being undertaken with regard to the Taylorville to Dobson aerial river crossing with the physical work likely to be completed within three months. The electrical control cabinet has arrived for the Kaiata pumping Station and will be installed within the next two weeks which will mean the Dobson to Kaiata sections will be able to be commissioned.

3.1.2.1 STILLWATER DRINKING WATER STANDARDS UPGRADE

The Stillwater supply continues to operate well with the new source water from the Brunner Supply. Staff are working on the final stage of the project now and will be purchasing equipment required in the coming weeks. A temporary booster pump is in place to feed two properties on Arnold Valley Road. Council thanks Crofts for their assistance with this. The assistance from Crofts Transport is acknowledged with thanks.


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3.1.2.2 GREYMOUTH DRINKING WATER STANDARDS UPGRADE

The Treatment plant upgrade work is going well. Our Contractor has now installed the on-site reservoir and lime silo. UV treatment is being installed at the time of writing this report. The cut over of the onsite pipework is planned for early February and commissioning of the new treatment in early March.

3.1.2.3 BRUNNER (DOBSON-TAYLORVILLE) DRINKING WATER STANDARDS UPGRADE

Our Contractor will commence installation of the new water trunk main on Monday 2 February at the Taylorville end of the project. Geotechnical investigation on the reservoir site and foundation design is underway with our consultant. This site is on Council land adjacent to the Taylorville Road in the area known as Warren’s Hill.

3.1.3 PAVEMENT STRENGTHENING AND SAFETY IMPROVEMENT – STILLWATER TO BLACKBALL ROAD (ROCKY CREEK TO RUBY CREEK SECTION)

This project remains under review with NZTA. Some alterations have been required and have been made. These alterations revolved around how the project was proposed to be funded with some portions coming from Existing NZTA Bulk Allocations as has happened in past. This however is no longer the case and the project requires the full amount submitted in the review application. The Full Estimate is $1,049,611 which requires a GDC share of $314,883 as opposed to the budgeted for amount of $786,542 which carries $235,962 as the local share. That now means there is likely to be a shortfall of $78,920 for this project. This shortfall can be accommodated within existing budgets.

3.1.4 PROGESS ON CARROVER PROJECTS FROM 2013/14

Attachment D provides a review of progress on approved carryovers.

PROPOSED WORKS FOR THIS MONTH 3.2

In addition to normal monitoring and contract administration of maintenance, operations, renewal and capex works not mentioned elsewhere in this Report the following work is proposed over the coming months:

• Taylorville Trunkmain • Stormwater 37 Stafford Street, Blackball • Runanga Sewer Renewal • Arnott Height Stormwater Replacements • Runanga Stormwater - additional culvert capacity • Bridge inspections • Grey Hospital Water Meter Renewal • • Rum Creek bridge replacement


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SIGNIFICANT CONSTRUCTION AND RENEWAL CONTRACTS 3.3

Refer to Attachment A for progress on projects that are underway.

GENERAL 3.4

Any Issue/Any Issues? Please advise us of any issues relevant to the Assets Management & Engineering Group that Council would like comments or reports prepared for the next meeting or if there are matters Council would like brief comments on at this meeting; advance notice prior to the meeting would be appreciated.

EXCEPTIONS & RISKS 3.5

3.5.1 EMERGENCY WORKS (FLOODS, STORMS, CYCLONES, TSUANAMIS, EARTHQUAKES, WILDFIRES ETC.)

3.5.1.1 LAND AND OTHER TRANSPORT INFRASTRUCTURE

• No additional issues or information to report

3.5.1.2 WATER INFRASTRUCTURE


3.5.1.3 COMMUNITY FACILITIES INCLUDING MUNICIPAL BUILDINGS


3.5.1.4 WILDFIRES

• Issuing fire permits has been curtailed due to the high risk until these is some rain.

3.5.2 VANDALISM


3.5.3 HEALTH & SAFETY

Refer to Attachment B for a record of actual incidents. A full report on incidents and near misses is provided at least monthly to management.

OTHER PROJECTS 3.6

3.6.1 NATIONAL PATHWAYS INITIATIVE (AKA COASTAL PATHWAY/WEST COAST CYCLE TRAIL

Sea washed over the trail in the area of the aerodrome due to very high tides. Only minor damage was incurred.

3.6.2 WESTLAND RECREATION CENTRE (WRC)

Contaminated fill cell was constructed at McLean’s over the period and the old refuse tip material has been removed from the Aquatic Centre site and transported to the cell. Contractors are now in the process of backfilling and compacting the bulk fill as part of the site preparation contract.


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Part of the existing carpark area has had to be removed to allow removal of the contaminated fill under the area of the foundations for the new stadium. The area in the north-west corner will require bored concrete piles to support the new building foundations as the contaminated fill could not be removed in this area without interfering with the foundations for the Aquatic Centre. This issue was identified in the original site investigations with the bore concrete pipes to be incorporated as part of the foundations for the stadium.

OPERATIONS 3.7

Unless there are matters for Council’s attention under any of the following headings, maintenance and operations have been satisfactory for the previous month. Headings have been retained in case Council wishes to raise a specific issue which staff can investigate and report on for the next meeting.

3.7.1 NETWORK UTILITY OPERATIONS

3.7.1.1 TRANSPORT (INCLUDES ROADS, BRIDGES, FOOTPATHS, TRAFFIC SAFETY AND THE GREYMOUTH AERODROME)

• KiwiRail advised there had been a further strike to the Clough Road Underpass early in January. No other information has been provided. Staff still have a meeting with KiwiRail in February to review what is happening here. In the meantime extra signage has been installed prior to Christmas.

• Moana Footpath Extension was completed by Fulton Hogan Prior to Christmas. Feedback from the local community has been overwhelmingly positive.

3.7.1.2 TRAFFIC SERVICES & ENVIRONMENTAL (INCLUDING, ROAD SIDE MOWING AND WEED SPRAYING)

• There have been some issues around urban weed spraying. The contractor has been spoken to and it is hoped this will resolve the matter. Unfortunately it is awkward with the contractor being based so far away from the Coast. This is something that will need to be taken into consideration when the work is next tendered.

3.7.1.3 GREYMOUTH AERODROME

• The new Current Control Regulator unit was successfully installed prior to Christmas and the issues around not functioning and tripping circuit breakers are now resolved. The unit has been operating fully on automatic now since it was installed and has not had any problems. It should also be noted that while the system is functioning it is technically not compliant because of an earth leak somewhere in the cabling. It is planned to locate and repair this leak/leaks in February.

3.7.1.4 WATER SUPPLIES (INCLUDES TREATMENT AND DISTRIBUTION)

Greymouth, Runanga-Rapahoe, Dobson-Taylorville, Blackball, Stillwater

• Refer to critical projects, nothing additional to report this month.

3.7.1.5 SEWERAGE SYSTEMS (INCLUDES SEWAGE COLLECTION AND TREATMENT)

Greymouth, Karoro-Paroa, Moana, Runanga, Blackball, Te Kinga Karoro Treatment Plant

• Contractors undertook some short term alteration to the Karoro WWTP prior to Christmas which has improved the situation for residents. Staff are monitoring environmental results due to the lengthy period of fine weather we are currently experiencing.


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3.7.1.6 STORMWATER SYSTEMS, PUBLIC DRAINS, URBAN WATERWAYS AND GREYMOUTH FLOOD SCHEME

• Nothing further to report from last month’s advice.

3.7.2 FIXED ASSETS

3.7.2.1 SOLID WASTE MANAGEMENT (INCLUDES RECYCLING, REFUSE COLLECTION, AND DISPOSAL).


3.7.2.2 MCLEANS LANDFILL

• Around 2,200 cubic metres of contaminated material has been taken to McLean’s Pit and placed in the specifically built cell from the Westland Rec Centre site.

3.7.2.3 RESOURCE CENTRES (BLACKBALL, NELSON CREEK, MOANA)

• The operation contract for the sites will be tendered over the next period.

3.7.2.4 PARKS & RESERVES INCLUDING WALKWAYS


3.7.2.5 MUNICIPAL BUILDINGS (EXCLUDES HOUSING FOR THE ELDERLY, LIBRARIES, SWIMMING POOLS AND HALLS MANAGED BY HALL COMMITTEES)

• Only one tender was received for repairs to the first floor moat area around the Council Chambers building which was over budget. While the tender was declined with the aim of reviewing project scope with the company that tendered, unfortunately this company has had to now withdraw its interest in the work.

3.7.2.6 MARINE STRUCTURES (EXCLUDES PORT OF GREYMOUTH)

• No Change since the last report

3.7.2.7 CEMETERIES

• No change since the last report

3.7.3 OTHER ACTIVITIES

• Staff have been busy with information and analysis for the LTP, Infrastructure Strategy and Activity Management Plans.

3.7.4 ADVICE FOR INFORMATION MEMORANDUMS & RESOURCE CONSENTS

Attachment C confirms numbers of resource consents, LIMs and PIMs for which AMED has provided information, comments and advice. Note that these numbers do not include all of these applications processed by Environmental Services. The last few years show a downwards trend in the number of consents and LIM/PIMs AMED have processed.


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ATTACHMENT A – SIGNIFICANT CONTRACTS

Contract

% of Work Complete

Contractor

Comment

Last Council Report

This Council Report*

Greymouth Sanitary Sewer Separation Stage 4A

87% 87%

Skye Construction Limited GDC

Council has resumed possession of this site.

Coulson Road Sewer & Water Extension

99% 99% Westroads Greymouth Limited

Tender effectively complete, waiting for developer to complete their works. The Developer has applied for an extension of time for at least 9 months so this item will be removed from the agenda,

Miners Memorial 99% 99%

Rhodes Monumental Masons

A meeting has been held with the contractor to discuss outstanding issues to get the wheel revolving again.

Taylorville, Dobson & Kaiata Sewerage Scheme

89% 90% Tru-Line Civil Limited Tender progressing well.

Cobden Sewer Rising Main 99% 99%

Westroads Greymouth Limited

Tender is substantially complete.

Anzac Park Pump Station 65% 80% Tru-Line Civil

Limited

Tender Awarded and off site pre-fabrication works underway.

Greymouth Water Treatment Plant Upgrade

25% 65% Process Flow Limited Tender progressing well.

Miners Recreation Centre Earthworks

70% MBD Contracting Limited

Tender progressing well.

Resealing of Carriageways 2014-15 Year

5% Fulton Hogan Limited Tender Awarded.

Pavement Marking Grey District 2014-15 Year

80% Spray Marks Roadmarking Limited

Tender progressing well.


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Contract

% of Work Complete

Contractor

Comment

Last Council Report

This Council Report*

Taylorville Water Trunkmain

10% Westroads Greymouth Limited

Tender Awarded.

*With the exception of projects that have been completed within the last month, any projects that have been completed and are in their maintenance period have been removed from the above table.

ATTACHMENT B – HEALTH AND SAFETY INCIDENTS

Who Number** Incidents reported in Staff Accident Register for the period: Nil Incidents reported by Contractors*: Nil

More information can be seen in the Health & Safety Accident Register in Authority.

* Contractors working for Council are required to maintain their own records and report incidents to Council. ** If any incidents are recorded, reports will include where and what occurred plus what actions have been taken. Only actual incidents are reported here, any near miss incidents are also recorded and investigated.

ATTACHMENT C – INFORMATION MEMORANDUMS AND CONSENTS

2005 2006 2007 2008 2009 2010 2011 2012 2013 20142015(to

date)

2016(predicted

)LIMs/PIMs 638 398 414 252 232 206 198 263 220 142 10 138GDC Resource Consents 192 148 224 92 75 44 61 43 46 33 1 14WCRC Consents 27 11 4 8 4 8 10 6 2 8 0 0

0

100

200

300

400

500

600

700

Tota

l Num

ber

Calender Year

Reviewed LIMs/PIMs and Consents


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ATTACHMENT D – SCHEDULE OF CARRYOVERS

Activity Project Approved Amount $

Progress or when intended to do the work this year?

Percentage complete as

at 1 Feb 2015

Time frame?

MINERS’ RECREATION CENTRE Miners Recreation Centre- Design and Build

5,886,759.00 Project underway with site preparation contract 5% Jun-16

SEWER Greymouth Scheme (Stage 1 & 2)

5,082,095.00 Ongoing - future separation works tenders on-hold until existing outstanding contracts are completed

16% Jun-16

SEWER Dobson/Taylorville/Kaiata WW Scheme

2,137,407.00 Nearing completion 85% Jun-15

WATER Dobson/Taylorville Filtration 1,193,033.00 Contract let and work commenced 10% Jun-15 WATER Greymouth Filtration

Upgrade 853,770.00 Contract nearing completion 80% Mar-15

WATER Runanga Filtration Plant Construction

635,661.00 Design stage - scheduled for 2015/16 2% Jun-16

Roading NZTA Subsidised Sealed Pavement Rehabilitation 369,000.00 Nelson Creek Done 100% Oct-14 SEWER Runanga - Pipe Renewals 246,213.00 Survey done, design next 2% Jun-15 SEWER Runanga - Pond Effluent

Upgrade 213,494.00 Resource consents applied for - on hold negotiating

with submitters 0% TBC

STORMWATER Miscellaneous - Replacement/Renewal

165,215.00 Design complete, tender documents being prepared for Blackball

5% Jun-15

FLOOD PROTECTION Runanga Flood Mitigation 156,674.00 In progress - completing design 5% Jun-15 SEWER Runanga - Emergency Discharge

Upgrade 149,818.00 Need to have discussions with Solid Energy

regarding land access 0% TBC

WATER Stillwater Filtration Plant 148,358.00 Project substantially complete 95% Feb-15 WATER Impl Lifeline Recommendation 126,122.00 Ongoing - Runanga burst valve ready to install 2% Jun-16 Buildings and Property Capital Expenditure

Fix Leaks existing Council Administration Centre

120,000.00 One and only tender over budget and was declined, unfortunately only interested party has had to withdraw interest. Staff seeking interest from other parties and reviewing

0% TBC

RURAL FIRE Rural Fire - General Ops 112,429.00 Funds dedicated to new Moana Water Storage Fire Tanker. Waiting for outcome of applications to NRFA

n/a EX-approval

WATER GM Pressure Reduction Construction

112,342.00 Investigation and design done 5% Jun-15

Roading NZTA Subsidised Minor Improvements 89,241.00 Funds committed 50% Jun-15 FLOOD PROTECTION Structural Repairs - Johnston

Street 83,592.00 Report received; recommended work to be carried

out. 5% Jun-15


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WATER Water Supplies - Greymouth 61,323.00 Funds have been committed 50% Jun-15 FLOOD PROTECTION Urban Waterway Improvement

Maintenance 59,707.00 Design stage 0% Jun-15

Roading NZTA Subsidised Structures Component Replacement

55,000.00 Funds committed 50% Jun-15

WATER Runanga Filtration Plant Construction

50,853.00 Design stage - scheduled for 2015/16 0% Jun-16

PUBLIC TOILETS Restrooms - General 50,734.00 Discussion underway with Exceloos regarding refurbishment works

0% Jun-15

Roading NZTA Subsidised Sealed Pavement Mtce 47,465.00 Done 100% Jun-15 SEWER Blackball Scheme Construction 47,389.00 Will take some time as dependant on negotiating

agreements with individual landowners. 10% Jun-17

ASSETS & ENGINEERING Miscellaneous - R & M & Ops 47,175.00 Equipment purchased 100% Jan-15 Roading NZTA Subsidised Traffic Services Renewals 40,418.00 Funds committed 50% Jun-15 Roading Unsubsidised Footpath Renewals 30,114.00 Done 100% Jan-15 Roading NZTA Subsidised Associated Improvements 29,810.00 Funds committed 100% Oct-14 WATER Water Supplies - Greymouth 27,082.00 Funds have been committed 50% Jun-15 WATER Water Supplies - Greymouth 25,252.00 Funds have been committed 50% Jun-15 WATER Upgrade Data Loggers to

compliance 25,063.00 Purchased and ready to install 50% Jun-15

WATER Booster Pump - Boddytown

22,102.00 Design stage 2% Jun-15

WATER Water Supply Generator Weather

18,869.00 Under design 2% Jun-15

FLOOD PROTECTION Flood Station Fault Alarms 11,071.00 To be done 0% Jun-15 PARKS & RESERVES Track surface renewal – King

Domain 6,974.00 No progress at this stage 0% Jun-15

Aerodrome Runway Maintenance 4,516.00 Done 100% Dec-14 Aerodrome Fence Repairs 2,768.00 To be done 0% Jun-15 Aerodrome Signs Repair 1,825.00 To be done 0% Jun-15 Aerodrome Mowing 1,102.00 Done 100% Oct-14

Ex-approval means “external approvals” required. TBC means “to be confirmed”


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[4] Environmental Services

PLANNING CONSENTS 4.1

4.1.1 SUMMARY OF CONSENT AND OTHER APPLICATIONS:

2014-2015 Dec/Jan Feb Mar Apr May Jun

Applications received: (R) rejected s.88

Land Use 8

Subdivision 2

Subdivision s.223 2

Subdivision s.224 2

Subdivision s.226 1(r)

New Designation, Outline Plan or Waiver

Certificate of Compliance

Other Certificate

Applications granted: (N) Non-notified, (L) limited notification, (P) Public notification *Extension to lapse date

Land Use 8

Subdivision 1

Subdivision s.223 2

Subdivision s.224 3

Subdivision s.226



Other Certificate

Applications withdrawn, cancelled or declined: (W) Withdrawn, (C) Cancelled), (D) Declined

Land Use

Subdivision

Subdivision s.223

Subdivision s.224

Subdivision s.226



Other Certificate

Processed within statutory timeframe Monitoring of land use consents:

To be monitored

Completed this reporting period 2


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4.1.2 GENERAL COMMENTS:

• Project Information Memorandums (PIMs) and Building Consents processed by Planning

Services for this reporting period: 10 • Planning Services provided input into Land Information Memorandums (LIMs) during this

reporting period: 23 • A rolling review of the District Plan has commenced. • Plan change 9 mediation was adjourned and will recommencement in February. • Monitoring has increased as a number of landuse with particular conditions have been

signed off. • RPS from the Region Council has been received and feedback required from Council is

being considered.

BUILDING CONTROL AND PROPERTY INFORMATION 4.2

Summary

Dec/Jan Feb Mar Apr May Jun

Building Consents Consents issued 45 Value of building work $3,249,699 % Consents processed within statutory timeframe 100%

% CCCs issued within statutory timeframes

54 100%

Inspections undertaken 170 % inspections carried out at agreed times 100% Property information LIMs issued 22 %LIMS issued within statutory timeframes 100%

As an initiative to identify the BCAs processing processes the following indicators will be recorded to illustrate our customer service focus:

BCA Processing Indicators BC issued in timeframe %

Building consents issued within 6 working days 16 37 Building consents issued in 12 working days 15 35 Building consents issued within 20 working days 14 28


Page | 113 of 159

1. The BCA continues to process Building Consents within the statutory time frames (100% within 20 working days).

2. The BCA continues to process Code Compliance Certificates within statutory time frames (100% within 20 working days).

3. The BCA continues to substantially meet the requirements of agreed inspection times. 4. The BCA still continues to address and respond to enquiries in respect of earthquake-prone

buildings; much of this work is non-cost recoverable and still requires a substantial amount of our time and physical resources to resolve.

5. Former Building Control Team Leader Phil Beck has now left the Grey District Council BCA to take up a position with Tasman District Council BCA, we wish him well in his future endeavours. The Team Leaders position has been advertised over the Christmas break, applications closed 23 January 2015. Alan Farquharson BCO has been appointed acting Team Leader in the interim.

6. Regarding the Runanga Miners’ Hall, as of 13 January the current deadline for the section 124 notice has been extended to 13 May 2015.

7. Alan Farquharson has successfully attained diploma in Building which supports regulation 18 requires for the BCA accreditation process.

8. The annual internal audits of the BCA’s technical and management procedures are in the process of being undertaken, and due to current workloads and resource levels, will now be conducted through to March 2015.

COMPLIANCE 4.3

Summary of compliance data Earthquake Prone buildings Dec/Jan Feb Mar Apr May Jun Buildings or groups of buildings (e.g. schools) currently on the list 352

Total No. of IEPs received 77 No. of buildings <34% 34 No. of buildings >33% 43

Total No. of Detailed Assessments received 53 No. of buildings <34% 38 No. of buildings >33% 15 Dog Registration Dec/Jan Feb Mar Apr May Jun Number of dogs in the District 2826

Number of Dogs registered (% of total)

2706

(95%) Service requests Dec/Jan Feb Mar Apr May Jun

Noise Complaints Number received 10 % Responded to within 2 hours (KPI 95%) 100%


Page | 114 of 159

Animal Control Number received 53 % Responded to within 2 hours (KPI 95%) 100%

General Number received 8 % Responded to within 5 working days (KPI 95%) 100%

Health Dec/Jan Feb Mar Apr May Jun Health inspections undertaken 3

% of total registered premises inspected to date (2014/2015) (Total 107 premises)

36% (39)

Parking enforcement* Dec/Jan Feb Mar Apr May Jun Freedom Camping infringements Withdrawn to Date Observed Certified Vehicles (privately owned vehicles)

131 7

Parking Infringements 2013/14 (for comparison) Withdrawn

133

3 Parking Infringements 2014/15 80

Liquor Licencing Dec/Jan Feb Mar Apr May Jun Manager Cert. Applications 16 Licence Applications 9


Page | 115 of 159

EMERGENCY MANAGEMENT 4.4

22 January Training In December we ran Exercise Walkthrough. This day long exercise was well attended by volunteers and Grey District staff. The exercise was in response to requests that we have a slow exercise so that staff and volunteers could better understand their and other’s roles. The exercise was very successful and the feedback has been very positive. Two exercises are in planning for the first half of 2015. Another low pressure exercise to look at alternative systems should the main system fail and Group wide exercise based on a pandemic. We are in the process of arranging further training in EMIS with the trainer visiting next month. We are also working with Tai Poutini Polytechnic to deliver Coordinated Incident management System (CIMS) training to staff, volunteers and businesses. Visits The CDEMO is working with the Coast Road community to build a resilient community. To this end Grey District gifted the community two hand held radios. The community bought three radios themselves. Community leaders have been identified and are working with the Civil Defence Warden to write a community resilience plan. There were three separate community groups so finding a common voice was a challenge. The community have agreed that the group dealing with Civil Defence will be the Coast Community and Heritage Trust (CHACT). CHACT will hold a public meeting shortly to inform the community of progress and to ask for feedback. Others The new CDEM management structure seems to be working well and the Regional Council and Grey District are working much more closely. The CDEMO has been officially seconded to the Civil Defence Group via the Regional Council The CDEMO is on leave for the first two weeks in February.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Finance report

Page | 116 of 159

[I] Finance report

Year to date to: 31 October 2014 NB: The information contained in these reports is in draft stage only and is prepared solely for monitoring year to date progress. It has not been subject to the same extent of internal review procedures and external audit that are applied to the annually adopted accounts. Actual 2015 = year to date figures Budget 2015 = budget as set in the Annual Plan/LTP Last Year = 2014 Annual Report

List of Monthly Payments - (pages 117-122) (Members’ interested to be declared) SUGGESTED RECOMMENDATION

That the list of monthly payments from 24 November – 25 January 2015 be received and noted.


Finance Report - (pages 123-157) SUGGESTED RECOMMENDATION

That the Finance Report dated 31 October 2014 be received and noted.


Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015

Page | 117 of 159

[1] list of monthly payments

Creditor Payments made under delegated authority between 24 November 2014 - 25 January 2015

Creditor name amount (incl. GST)

A2K Technologies NZ Limited

7,590.00 ABB Limited

1,586.14

ABC Quicklunch & Catering Ltd

552.00 Abel Tasman Hotel

407.00

AFA Monitoring Ltd

244.88 Agfirst Consultants

3,705.30

Airways Corporation New Zealand Limited

6,900.00 Alcohol Regulatory and Licensing Agency

1,150.00

All Books New Zealand

6,324.44 Allan Devine Engineering Ltd

22,979.36

Allen Simon

43.00 Alsco Canterbury

98.56

Aotea Electric Westland Ltd

13,169.01 Aquacare AHC Ltd

4,891.62

Aqualine Ltd

519.92 Armatec Environmental Ltd

5,238.25

Armourguard Security Ltd

1,391.98 Arnold Products Ltd

94.30

Ascent Technology Limited

2,256.76 Assa Abloy Entrance Systems NZ Ltd

661.25

Assetfinda

8,625.00 Auckland City Hotel

710.70

Austen Kyle Books

1,221.40 Austral Distributors Ltd

710.01

Bali Distributors

41.68 Bancorp Treasury Services Ltd

4,600.00

Bannockbrae Signs & Apparel

61.53 Beck Phil

82.98

Big Al's Engineering

4,726.71 Birchfield Coal Mines Ltd

12,996.50

Blacks Fastners Limited

308.26 Blaketown Bowling Club

1,417.00

Blanchfield's Bakery

210.85 BOC Ltd

2,739.60

Boddy Kevin Limited

293.25 Boon Goldsmith Bhaskar Brebner

17,792.00

Bosch Nicola Jane

58.00 Bowls West Coast Annual Tournament Committee 1,000.00 BP Oil New Zealand Limited

302.92

Bright Print

1,028.10 Brooks Manufacturing

7,282.89

Buddle Findlay

14,060.73 Building Officials' Institute of NZ

287.50

Building Research Assn of NZ Inc.

2,981.81 Burke Elizabeth Anne

69.80

Cambus Gary Edward

100.00 Canterbury Employers Association

690.00

Canterbury/West Coast Sports Trust

1,195.56 Cardlink Systems Ltd

10,016.50

Carpet Court

300.00 Cawthron

414.00


Page | 118 of 159

CC Signage Limited

834.33 Central Paper Plus

581.22

CERT Systems Ltd

504.90 Chapman Gary Robert

43.00

Chez Beirne Homestay & Catering

660.00 Chris J Coll Surveying Ltd

2,382.51

Coast FM Limited

483.00 Coast Toyota

273.57

Coast Valuations Ltd

5,014.00 Coastwide Honda

459.41

Comfort Hotel Benvenue

145.00 Community Christmas Tree Festival

50.00

Computershare

57,970.13 Computershare

694.00

Corcoran French

5,888.20 Cory Lucia

50.80

Corys Electrical Wholesaler

1,411.81 Crawford Refrigeration Ltd

210.45

Credit Recoveries Limited

9,851.28 CRL Energy Limited

24,077.65

CYB Construction Limited

5,175.22 Datacom Systems Ltd

3,450.00

Davis Bodean Charles

20.00 Davis Ogilvie & Partners Limited

6,293.39

Deans Bush Motel on Riccarton

270.00 Deeco Services Limited

53,870.60

Denton Park Motel

290.00 Department For Courts

1,680.00

Department Of Internal Affairs

374.00 Design 4 Work

523.25

Development West Coast

8,000.00 Dick Smith Electronics NZ Ltd

129.83

Digiweb New Zealand Limited

25.30 Dispatch & Garlick

9,524.57

District Environmental Health Services Ltd

16,100.00 Dixon Distributors Limited

509.60

Dog Master Trainers NZ Ltd

200.50 Douglas Frederick Malcolm

4,213.16

Draeger Safety Pacific Pty Ltd

891.25 Drain Inspection Services Ltd

6,486.00

Duff Susan Ellen

43.50 Duggan Daniel Patrick

15.00

Duncan Cotterill Lawyers

8,498.50 Eagar For Leisure Ltd

568.70

Ekip Contracting Ltd

428.55 Electronet Services Ltd

18,528.10

Emery's Plumbing & Gas Fitting Ltd

2,818.12 Employers Assistance Ltd

115.00

Environmental Service Engineers Ltd

74.75 Eroad Limited

3,559.25

Ezi-Sweep Industries Ltd

6,555.00 Fairbairn Hamish

1,742.00

Fairfax New Zealand Ltd

134.60 Fantail (2009) Limited

3,018.75

Farmlands Co-operative Society Farmlands Co-operative Society L 611.85 Filtration & Pumping Commercial Ltd

2,152.80

Filtration Technology Ltd

5,100.61 Flair with Flowers

58.00

Flexilight 2005 Ltd

1,000.00 Fox Distributors (W/Coast) Ltd

85.34

Fraser Debra Ann

37.60


Page | 119 of 159

Fuji Xerox Finance Ltd

7,434.75 Fuji Xerox NZ Ltd

7,310.58

Fulton Hogan Chch Ltd

89,543.32 G & J Cleaners (1996) Ltd

1,618.00

Garrod Malcolm John

4,464.54 Genesis Energy Limited

137,497.86

Geo-Systems Ltd

3,477.60 Gill Leslie Thomas

980.00

Girl Guiding New Zealand

1,983.04 Global Security Solutions Ltd

258.02

Gray Brothers Engineering Ltd

3,552.87 Grey District Council

55,963.70

Grey District Young Persons Develop Trust

20,800.00 Greymouth Aero Club Inc

247.26

Greymouth Evening Star Co Ltd

10,280.11 Greymouth Jockey Club

345.00

Greymouth New World

157.93 Greymouth Nurseries

93.83

Greymouth Resene

607.82 Greymouth Security

2,680.00

Greymouth Taxi Society Ltd

272.10 Griffen & Smith Ltd

4,388.87

Gurden Consulting Ltd

276.00 H S MacDonald Contracting Ltd

1,380.00

Hackett Pamela Alison

32.30 Hadley & Robinson Ltd

13,785.63

Halford Patricia Joy

58.00 Hall Machinery Ltd

4,407.03

Hannan & Seddon

8,406.25 Hay Brothers 2014

4,714.31

High Street Medical Centre

120.00 Hill Kelly Jane

96.75

Hopkinson Kelsall Team Architects

6,418.88 Horizon Technology

902.98

Hose & Hydraulic Centre

432.94 House of Travel Holdings Ltd

4,914.50

Humes Pipeline Systems

4,403.69 Hynds Pipe Systems Ltd

8,525.30

I.D. Solutions

480.13 Ian Coombes Ltd

2,559.93

Ibis Hotel Christchurch

415.20 Independent Promotion Solutions

718.75

Infrastructure ITO Inc.

264.50 Ingenbleek Petra

58.00

Integrated Digital Solutions West Coast

21,741.82 Integrated Technology Solutions

115.00

James Cook Hotel Grand Chancellor

540.00 Jasons (2013) Limited

427.46

JBL Environmental Limited

2,464.29 Jeff Evans Limited

4,135.55

John Pfeifer Panel Beating

17,563.38 Kelly Aldous

12,649.32

Kiwi Red Limited

565.80 KiwiRail Holdings Ltd

2,831.57

Konica Minolta Business Solutions NZ Ltd

362.05 KT Communication

540.50

Kumara Racing Club Inc.

575.00 Lake Brunner Service Centre Ltd

911.99

Land Information

27,300.00 Land Information New Zealand

235.00

Landonline

90.00


Page | 120 of 159

Laser Electrical Greymouth

228,461.42 Leasing Solutions Ltd

2,568.34

LHT Design Ltd

862.50 Lianza

124.20

Liddell GT Contracting

317.11 Lundia Shelving Limited

196.55

Marlborough District Council

715.00 Marshall & Heaphy Chartered Accountants

1,819.73

Masterpet Corporation Limited

688.62 Mawhera Incorporation

146,380.17

May Steven

30.00 MBD Contracting Limited

129,488.46

Meagan McMillan Architectural Design Ltd NZCD 1,431.75 Mercure Wellington

310.00

Mico Plumbing & Pipelines

1,153.40 Milford Engineering Limited

15,989.60

Ministry for the Environment

12,403.79 Ministry of Business Innovation & Employment 8,950.17 MJK Holding Ltd - Metropolitan

292.00

MWH New Zealand Ltd

75,652.81 National Service Centre

31.30

NCS Chameleon Ltd

39,042.50 Network Photos

59.97

New Zealand Fire Service

704.38 New Zealand Post Ltd

5,537.45

New Zealand Post Ltd

142.06 New Zealand Recreation Assn

575.00

Nicholls Patrick James

111.55 Nick Barber & Associates

8,449.05

NZ Institute of Animal Control Officers

230.00 NZ Institute of Management

28.75

NZ Post (Runanga Agency)

15,936.09 NZ Society of Local Government Managers

1,736.50

NZ Transport Registry Centre RUC's

1,229.20 NZME Radio Limited - Greymouth

862.50

OCS Ltd

5,414.70 Office of Radiation Safety

230.00

OfficeMax New Zealand Limited

65.50 Olivers Shoe Stores Ltd

150.00

Opinions Market Research Ltd

8,050.00 Opus International Consultants Ltd

30,026.50

Opus International Consultants Ltd

690.00 Park Lane

8,457.56

Paymark Limited

62.10 Pelican Corp (NZ) Limited

287.50

PENTAIR FLOW CONTROL PACIFIC P/L

5,628.79 Petty Cash

535.90

Phillips & Smith Ltd

1,746.85 Piner Pest Control Ltd

1,886.00

Pitney Bowes

1,386.90 Playground Centre Ltd

892.40

Pool Stuff Limited

211.03 Price Waterhouse

15,232.42

Prime Pump Ltd

1,035.00 Process Flow Limited

419,826.83

PRODUCTIVE PEOPLE

1,007.50 Promapp Solutions Limited

862.50

QBE Insurance (International) Ltd

740.70 Quinton Suzanne

37.60

Quotable Value Ltd

21,045.00 Radio Spectrum Management

511.10


Page | 121 of 159

RAMM Software Ltd

1,062.60 Rhodes & Co

736.00

Rhodes Monumental Masonry Ltd

508.30 Rob Dewhirst Consulting Ltd

1,715.80

RTL Roadsigns & Traffic Control Eqpt Ltd

5,923.63 Runanga Miners Hall Trust

100,000.00

Russell Bruce Kevin

32.40 Santa Fe Milk Bar

165.00

Scenicland Laundry

434.70 Scientific Software & Systems

207.00

Security One Ltd

120.58 Shauna McLelland

3,450.00

Simpson Grierson

4,893.25 Smartpay Rental Services Limited

494.86

SMX Ltd

452.64 Southorn James Phillip

10,100.00

Spark New Zealand Trading Ltd

12,186.26 Speirs Contracting Ltd

1,415.08

SSS - IT Security Specialists

103.50 Stantons Plumbing Service Ltd

1,937.62

Staples New Zealand Ltd

3,917.76 Stewart Fletcher -Planning Services

4,786.01

Stratalign Limited

10,303.55 Subloos New Zealand Ltd

208,147.17

Subway Sandwiches Greymouth

120.00 SuperLife

382.80

Swimjoy Products

618.00 Tai Poutini Polytech

11,743.55

Tasman Tyre Treads Ltd

1,117.94 Telecom Rentals

834.90

The Library Supply Company

410.46 The Order of St John

588.00

The Order of St John

1,940.62 Thermo Fisher Scientific NZ Limited

63.83

Think Water West Coast

4,006.81 Thomson Reuters New Zealand Limited

617.94

Tip Top Ltd

701.97 TLC Home Services Ltd

3,769.24

TMA Group of Companies Ltd

86.25 TN Automotive Services

80.00

Tommasi Sheetmetal

667.00 Tony Wilkins Builders

1,963.11

Topp Service West Coast Limited

644.00 Tourism West Coast

25,415.00

Tru-Line Civil Ltd

267,467.34 Trustees Executors Limited

973.44

Trustpower Ltd

105.66 Ulverscroft Large Print Books

383.21

Van Looy Sarah Rose

39.40 Vehicle Testing NZ Ltd

108.00

Veolia Solutions & Technologies

120,750.00 VIP Security Limited

22,575.65

Waimakariri District Council

3,431.61 Walsh Management Services

2,878.06

Ward Property Services

1,516.07 Warehouse Stationery

880.40

Wareing Basil Grant

17.28 Waste Management

601.02

Watercare Services Ltd

816.50 Waterclean Technologies

9,453.00

Weedworkz

11,305.50


Page | 122 of 159

West Coast Door Services Ltd

2,678.19 West Coast Planning Ltd

5,848.15

West Coast Regional Council

3,331.27 West Coast Rural Fire District

2,872.41

West Coast Society of Art Inc

100.00 West Coast Vets - Greymouth

55.00

West Coast Water Ltd

5,612.00 Westland Engineering Supplies 2000 Ltd

4,305.96

Westland Fire Equipment 2006 Ltd

532.70 Westland Lawnmower Service

448.65

Westland Workgear

176.68 Westpac B/Charges

73,252.03

Westpac Card Services

5,034.85 Westroads Greymouth Ltd

726,711.76

Whitehead Graham Patrick

43.00 Workplace Support

996.60

Xylem Water Solutions NZ Limited

21,533.27 Yellow Pages Group

4,318.25

Zoggs NZ

3,470.65

3,933,284.99


Page | 123 of 159

[2] Statement of comprehensive income

Note Actual2014

Annual Plan2015

Actual2015

$000 $000 $000

INCOMERates, excluding targeted water supply rates 1 12,237 12,511 6,316 Fees, charges, and targeted rates for water supply 6,999 5,788 2,772 Development and financial contributions 37 58 270 Subsidies and grants 2 6,430 11,851 1,734 Finance income 540 446 192 Other revenue 3 1,331 426 226 Other gains/(losses) 4 4,048 232 -

Total income 5 31,622 31,312 11,510

EXPENDITUREEmployee expenses 8 (4,526) (4,425) (2,260)Depreciation and amortisation expense 17 (7,563) (8,683) (3,839)Other expenses 7 (10,485) (10,966) (6,171)Finance costs 9 (1,405) (2,033) (694)

Total operating expenditure 6 (23,979) (26,107) (12,964)

Net surplus/(loss) before tax 7,643 5,205 (1,454)

Income tax expense 10 - - -

Surplus/(deficit) after tax attributable to Grey District Council 7,643 5,205 (1,454)

OTHER COMPREHENSIVE INCOME

Movement in asset revaluation reserve 59,327 - -

Total comprehensive income 66,970 5,205 (1,454)


Page | 124 of 159

[3] Statement of movements in equity

Actual2014

Annual Plan2015

Actual2015

$000 $000 $000

Balance at 01 July 310,019 348,734 376,989

Total comprehensive income 66,970 5,205 (1,454)

Balance at 30 June 376,989 353,939 375,535


Page | 125 of 159

[4] Balance sheet

Note Actual2014

Annual Plan2015

Actual2015

$000 $000 $000

ASSETS

Current AssetsCash and cash equivalents 11 12,869 5,180 13,140 Trade and other receivables 12 5,897 4,108 3,024 Short-Term investments 18 5,705 5,808 5,729 Inventory 13 624 273 624 Non-current assets held for sale 14 - 685 -

25,095 16,054 22,517

Non Current AssetsTrade and other receivables 12 153 236 - Property, plant and equipment 15 383,949 376,873 384,437 Intangible Assets 16 327 281 303 Term investments 18 877 815 866 Investment property 19 3,772 - 3,772

389,078 378,205 389,378

TOTAL ASSETS 414,173 394,259 411,895

LIABILITIES

Current LiabilitiesBank overdraft - - - Trade and other payables 20 3,576 4,195 2,181 Employee benefit liabilities 21 533 503 489 Deferred income 212 142 - Borrowings 23 189 1,634 189 Derivative financial instruments 24 - - -

4,510 6,474 2,859

Non Current LiabilitiesProvisions 22 2,203 2,386 2,203 Employee benefit liabilities 21 474 424 474 Borrowings 23 29,675 31,036 29,675 Derivative financial instruments 24 322 - 322

32,674 33,846 32,674

TOTAL LIABILITIES 37,184 40,320 35,533

EQUITY

Retained earnings 25 222,087 236,024 220,590 Special Funds 25 12,601 8,727 12,644 Trusts Bequests and Other Reserves 25 505 520 505 Revaluation reserve 25 141,796 108,668 141,796

Total equity attributable to the Council 376,989 353,939 375,535

TOTAL EQUITY AND LIABILITIES 414,173 394,259 411,068


Page | 126 of 159

[5] Funding Impact Statement – whole of Council

2014 2015 2014 2015LTP LTP Actual Annual Plan$000 $000 $000 $000

[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 8,642 8,950 8,690 8,781 Targeted rates (other than a metered rate for water supply ) 5,208 5,381 5,195 5,612 Subsidies and grants for operating purposes 2,079 1,923 1,509 1,525 Fees, charges, and metered rates for water supply 4,290 4,437 4,038 3,907 Internal charges and overheads recovered 5,758 5,944 4,919 5,637 Local authorities fuel tax, fines, infringement fees, & other receipts 844 998 1,055 766

Total operating funding [A] 26,821 27,633 25,406 26,228

[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 17,089 17,432 15,046 16,225 Finance costs 2,328 2,312 1,405 2,033 Internal charges and overheads applied 4,602 4,766 4,712 4,803 Other operating funding applications - - 115 -

Total applications of operating funding [B] 24,019 24,510 21,278 23,061

Surplus (deficit) of operating funding [A - B] 2,802 3,123 4,128 3,167

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure 15,220 5,934 4,925 10,363 Development and financial contributions 58 86 79 58 Increase (decrease) in debt 140 ( 514) ( 1,216) 3,529 Gross proceeds from sale of assets 845 1,147 932 190 Lump sum contributions - - 1,323 - Other dedicated capital funding - - 816 -

Total sources of capital funding [C] 16,263 6,653 6,859 14,140

[D] APPLICATIONS OF CAPITAL FUNDINGCapital expenditure

—to meet additional demand - - - - —to improve the level of serv ice 13,894 3,799 10,918 12,936 —to replace ex isting assets 5,464 5,523 3,216 5,106

Increase (decrease) in reserves ( 286) 447 ( 4,771) ( 735) Increase (decrease) of investments ( 7) 7 1,624 -

Total applications of capital funding [D] 19,065 9,776 10,987 17,307

Surplus (deficit) of capital funding [C − D] ( 2,802) ( 3,123) ( 4,128) ( 3,167)

Funding balance: [A − B] + [C − D] - - - -


Page | 127 of 159

[6] elected members remuneration

Honorarium2015

Travel Allowance

2015

Total2015

Total2014

$ $ $ $

MAYOR Kokshoorn A.F 38,008 - 38,008 72,199

COUNCILLOR Becker A.D 10,437 344 10,781 14,609 Berry P.F - - - 5,923 Brown K.R 10,437 - 10,437 19,589 Coll A.P 10,437 - 10,437 19,895 Gibson A.J 10,437 - 10,437 14,155 Haddock P.R 10,437 - 10,437 19,210 Hamilton K.F - - - 5,890 Hay M 10,437 - 10,437 14,134 Osborne A.E - - - 5,199 Sandrey C.R 10,437 - 10,437 19,210 Truman D.J 14,611 - 14,611 27,272

Total elected members remuneration 125,677 344 126,021 237,286


Page | 128 of 159

[7] bank & investments

policy limit w ith each counterparty

S & P crediting rating

interest rate maturity date total balance

REGISTERED BANKS ASB $10 million AA various 19,852 ANZ $10 million AA - BNZ $10 million AA ? 40,609 Kiwibank $10 million AA- National Bank $10 million AA - Westpac $10 million AA various various 16,473,605

16,534,067

LOCAL AUTHORITIES Tauranga City Council $2 million n/a 5.47% 15 Apr 16 506,427

506,427

BUILDING SOCIETY Nelson Building Society $2 million BB* 4.20% 03 Jun 14 2,595,841

2,595,841

OTHER LGFA Borrower notes n/a 320,000 Civic Assurance n/a B+ n/a n/a 39,688

359,688

TOTAL INVESTMENTS 19,996,022

* Fitch rating policy limit (%

of total % split total balance

CATEGORY (PER INVESTMENT POLICY) Portion of investment with registered banks 80.0% 82.7% 16,534,067 Portion of investment with local authorities 100.0% 2.5% 506,427 Portion of investment with building societies 25.0% 13.0% 2,595,841 Portion of investment with Strongly rated corporates and SOEs 40.0% 1.8% 359,688

100.0% 19,996,022


Page | 129 of 159

[8] borrowing Total external debt:

External borrowings Maturity date

Interest rate(as at 30 September 2014)

Balance at01 Jul 2014

loans uplifted

amortisation of fair value

loans repaid Ba 31 201

$ $ $

LOAN NAMEWestpac Multi Option Cash Loan 22 Sep 15 3.80% 1,265,000 Westpac Multi Option Cash Loan 22 Sep 15 3.15% 275,000 Westpac Multi Option Cash Loan 22 Sep 15 4.00% 4,500,000 Westpac Multi Option Cash Loan 22 Sep 15 4.00% 2,910,000 Westpac Multi Option Cash Loan 22 Sep 15 3.99% 189,000 Local Government Funding Agency 15 Mar 19 4.46% 3,000,000 Local Government Funding Agency 15 Mar 19 5.00% 2,062,080 Local Government Funding Agency 15 May 21 6.00% 5,394,427 Local Government Funding Agency 15 May 21 6.00% 5,325,273 Local Government Funding Agency 15 Apr 23 5.50% 2,943,002 Local Government Funding Agency 15 Apr 23 4.31% 2,000,000

29,863,782 - - -

189,000 8,950,000 5,062,080

15,662,702

Total Term Debt repayable 29,863,782

Portion of Term Debt repayable in Five years or more

Portion of Term Debt repayable w ithin One yearPortion of Term Debt repayable in One to Tw o yearsPortion of Term Debt repayable in Tw o to Five years


Page | 130 of 159

Roading0.7%

Stormwater2.2%

Wastewater48.1%

Water Supply16.7%

Refuse3.4%

Airport0.5%

Port7.1%

Library0.8%

Restrooms0.1%

Pool - $1.5m rate funded loan5.4%

Pool - MDI Loan11.2%

Recreation0.3%

Rural Fire 0.0%

IT0.1%

Pensioner Housing3.3%


Page | 131 of 159

[9] special funds

Reserve Activities to which the reserve relates

Balance01 July

Transfers into fund

Transfers out of fund

Balance30 June

$000 $000 $000 $000

Special funds Grey mouth Sew erage Fund Wastew ater 3,677 - 3,677 Te Kinga Infra Upgrade Reserv e All activ ities 79 - - 79 Rural Sew erage Capital Works Reserv e Wastew ater 245 - - 245 Cobden Stormw ater Mitigation Reserv e Stormw ater 45 - - 45 Barry tow n Area Infra Reserv e All activ ities 86 - 86 Atarau Area Infra Reserv e All activ ities 4 - - 4 Ahaura Area Infra Reserv e All activ ities 157 (10) - 147 Haupiri Area Infra Reserv e All activ ities 161 - - 161 Nelson Creek Infrastructure Reserv e All activ ities 15 - 15 Ngahere Infrastructure Reserv e All activ ities 169 - - 169 Blackball Area Infra Reserv e All activ ities 1 - - 1 Runanga Area Infra Reserv e All activ ities 560 - - 560 Kaiata Stillw ater Area Infra Reserv e All activ ities 201 - 201 Karoro Infrastructure Dev elopment Reserv e All activ ities 545 - - 545 South Beach/Paroa Infrastructure Reserv e All activ ities 363 - - 363 Camerons Infrastructure Reserv e All activ ities 108 - - 108 Gladstone Infrastructure Reserv e All activ ities 217 - - 217 Arnold Valley Area Infra Reserv e All activ ities 91 - - 91 Lake Brunner Area Infra Reserv e All activ ities 181 - - 181 Hohonu Area Infra Reserv e All activ ities 42 - - 42 Infra Renew al Reserv e All activ ities 129 - - 129 Moana Water Supply Water supply 8 - - 8 Flood Protection Reserv e Stormw ater/Flood protection 101 - - 101 Cemetery Ex tension Reserv e Cemeteries 43 - - 43 Cemetery Maintenance Reserv e Cemeteries 280 - 280 Footpath Reserv e Land transport 54 - - 54 Roading Reserv e - Ex p Committed Land transport 216 (34) - 182 Land Fill Reserv e Solid w aste management 161 - - 161 Airport Maintenance Reserv e Airport 98 - - 98 Disaster Recov ery Reserv e All activ ities 1,817 - - 1,817 Civ il Defence Reserv e Emergency management 30 - - 30 Rural Fire Authority Reserv e Rural fire authority 103 - - 103 Economic Dev elopment Reserv e All activ ities 247 - 247 Harbour Endow ment LS Reserv es Port - 111 (11) 100 Land Sale Reserv e All activ ities (294) (32) (13) (339) Reserv es Subdiv ision Contributions Community facilities and parks - 83 83 Maori Land Compensation Reserv e Council property 199 - 199 TDS Reserv e Economic dev elopment 54 - - 54 Tow n Clock Reserv e Community facilities and parks 20 - - 20 Gas Management Plan Reserv e Council property 15 - - 15 District Planning Reserv e District planning 55 - - 55 Plant and Machinery Reserv e All activ ities 735 (40) 695 Building & Property Gen Reserv e Council property 26 - 26 Corp Equip and Furniture Reserv e Council administration 545 - 545 Staff Costs Reserv e Council administration 18 (8) (3) 7 Sunshine Coach Reserv e Council administration 6 - 6 Rental Housing Reserv e Retirement housing 156 - 156 Miners Rec Centre Reserv e Proposed Miners' Rec Centre 473 - 473 Library Reserv e Libraries 37 - - 37 SPECIAL FUNDS - Committed Ex penditure All activ ities 322 - - 322

Total special funds 12,601 70 (27) 12,644


Page | 132 of 159

Backed by:

Special fund purposes:

Special funds Greymouth Sewerage Fund To fund the wider Greymouth Area Sewerage Scheme. Te Kinga Infra Upgrade Reserve To fund land transport, water, and/or wastewater infrastructure

upgrades required in the Te Kinga area. Rural Sewerage Capital Works Reserve To fund enhancement and development sewerage schemes other

than the Greymouth Area scheme. Cobden Stormwater Mitigation Reserve To fund enhancement of stormwater management in Cobden. Barrytown Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Atarau Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Ahaura Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Haupiri Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Nelson Creek Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Nelson Creek Infrastructure Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Ngahere Infrastructure Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Blackball Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Runanga Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Kaiata Stillwater Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area.

Reserve Activities to which the reserve relates

Balance01 July

Transfers into fund

Transfers out of fund

Balance30 June

$000 $000 $000 $000

Trusts and bequests McGlashan Trust Community facilities and parks 9 - - 9 E White Bequest Community facilities and parks 35 - - 35 May oral Flood Relief Fund Democracy 7 - - 7 Grey United Tennis Resurfacing Reserv e Community facilities and parks - - - - Citizens Emergency Relief Fund Democracy 60 - - 60 Perotti Bequest Community facilities and parks 12 - - 12 Peters Bequest - Talking Books Libraries 20 - 20 Vera Corbett Bequest Libraries 28 - - 28 Reserv e Board Equity Community facilities and parks 334 - - 334

Total trusts and bequests 505 - - 505

TOTAL SPECIAL FUNDS, TRUSTS, AND BEQUESTS 13,106 70 (27) 13,149

Balance01 July

Balance30 June

$000 $000

Cash and cash equiv alents 12,869 13,140 Short-Term inv estments 5,705 5,742 Term inv estments 877 866 Internal borrow ing

19,451 - - 19,748


Page | 133 of 159

Special funds Karoro/Gladstone Area Infra Reserve To develop/improve infrastructure in the respective areas per the

preference of people in the area. Karoro Infrastructure Development Reserve

To develop/improve infrastructure in the respective areas per the preference of people in the area.

South Beach/Paroa Infrastructure Reserve

To develop/improve infrastructure in the respective areas per the preference of people in the area.

Camerons Infrastructure Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Gladstone Infrastructure Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Arnold Valley Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Lake Brunner Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Hohonu Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Infra Renewal Reserve To fund expenditure in connection with deferred maintenance, major maintenance and renewal in respect of land transport (including footpaths), wastewater, water supply, stormwater and solid waste

Moana Water Supply To fund any design options for a reticulated water supply servicing Moana (not signalled in this plan).

Flood Protection Reserve To fund capital works to enhance flood protection measures in the District for which Council is responsible for.

Cemetery Extension Reserve To fund additional capacity, renewal and maintenance of cemeteries. Cemetery Maintenance Reserve To fund additional capacity, renewal and maintenance of cemeteries. Footpath Reserve To fund the development or renewal of footpaths in the District (land

transport activity). Roading Reserve - Expenditure Committed

To spread funding of key roading (land transport) renewal projects, given that they do not have an equal funding requirement year to year.

Land Fill Reserve to fund capital works required for solid waste management Airport Maintenance Reserve To fund the periodic re-seal of airport runway and other significant

maintenance. Airport Runway resealing reserve To fund the periodic re-seal of airport runway and other significant

maintenance. Disaster Recovery Reserve To fund Council’s excess on the loss of Council assets in the event

of a major disaster (all activities). Civil Defence Reserve To fund any extraordinary expenditure associated with providing

Council’s emergency management function. Rural Fire Authority Reserve To fund the expenditure associated with major rural fires and any

significant renewals capital expenditure required for the rural fire activity.

Economic Development Reserve To fund economic development, including a share of land transport, wastewater, water supply, and stormwater development expenditure incurred via subdivision.

Harbour Endowment LS Reserves To fund any operating deficits of port related activities Land Sale Reserve To fund purchase of land, key strategic assets and obtaining fee

simple ownership of leasehold property; and to fund other significant projects as decided by Council as part of the Annual Plan.

Reserves Subdivision Contributions To fund the creation of new recreational areas/reserves. Maori Land Compensation Reserve To fund part of the rent increases on land leased from the Mawhera

Incorporation (all activities with associated leases). TDS Reserve To fund a portion of any projects that may arise as a result of the

Town Development Strategy. Town Clock Reserve To fund renewal/major maintenance of town clock. Gas Management Plan Reserve To fund a portion of any associated costs of identifying and

mitigating effects of any land associated with historic gasworks. District Planning Reserve To fund any large costs arising from District Plan reviews or one-off

projects associated with planning and regulations. Plant and Machinery Reserve To replace existing plant (vehicles), or effect major maintenance to

existing plant. Building & Property Gen Reserve To fund major maintenance and renewal of Council buildings and

associated facilities excluding dedicated reserves (property activity). Corp Equip and Furniture Reserve To fund the upgrade and renewal of office equipment and furniture;

and to fund new office equipment and investment in new technology Staff Costs Reserve To fund the cost of recruiting and replacing staff (all activities) Sunshine Coach Reserve To fund any renewal and significant maintenance cost associated

with the ‘Sunshine Coach’ Rental Housing Reserve To maintain in perpetuity, Council’s retirement housing stock. Miners Rec Centre Reserve To fund the proposed Miners’ Recreation Centre Library Reserve To fund any key maintenance work or equipment upgrades required

at Council’s District library. Special Funds - Committed Expenditure Holds amounts already committed by Council from other Special

Funds, but not yet spent


Page | 134 of 159

Special funds Port Plant Renewal To replace existing port operational plant or effect major

maintenance to existing port operational plant. CWS Ltd Share Sale Reserve General purpose reserve available for use in any Council activities.

Trusts and bequests McGlashan Trust Maintenance development of war memorial areas in the District. E White Bequest Surface development/maintenance of reserve land lying alongside or

adjacent to the Greymouth/Hokitika railway line, including Petrie Avenue (parks and reserves, parking).

Mayoral Flood Relief Fund To assist victims of flooding and other adverse events. Grey United Tennis Resurfacing Reserve Money held on behalf of the Grey United Tennis club Citizens Emergency Relief Fund To assist victims of flooding and other adverse events. Perotti Bequest A bequest for general municipal purposes (any activities). Peters Bequest - Talking Books To purchase talking books for the library. Vera Corbett Bequest To purchase library books. Reserve Board Equity Equity relating to Reserve Boards that Council has administrative

responsibility for.


Page | 135 of 159

[10] activity funding impact statements (activities grouped as per 2012 Long Term Plan)

ROADING 10.1

10.1.1 ACTIVITY FUNDING IMPACT STATEMENT

2014 2015 2014 2015 2015LTP LTP Actual Annual Plan Actual$000 $000 $000 $000 $000

[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 2,627 2,818 2,721 2,716 1,375 Targeted rates (other than a metered rate for water supply ) - - - - - Subsidies and grants for operating purposes 1,612 1,671 1,384 1,257 580 Fees, charges, and metered rates for water supply 14 14 76 27 16 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts 201 207 246 201 116

Total operating funding [A] 4,454 4,710 4,427 4,201 2,087

[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 2,787 2,883 2,004 2,383 1,077 Finance costs 30 30 11 12 5 Internal charges and overheads applied 75 78 447 152 274 Other operating funding applications - - - - -

Total applications of operating funding [B] 2,892 2,991 2,462 2,547 1,356

Surplus (deficit) of operating funding [A - B] 1,562 1,719 1,965 1,654 731

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure 2,573 2,800 1,536 2,871 324 Development and financial contributions - - 42 - 20 Increase (decrease) in debt ( 5) ( 5) ( 16) ( 3) - Gross proceeds from sale of assets - - 42 - - Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] 2,568 2,795 1,604 2,868 344


—to meet additional demand - - - - - —to improve the level of serv ice 548 873 723 1,100 156 —to replace ex isting assets 3,724 3,744 2,108 3,300 634

Increase (decrease) in reserves ( 142) ( 103) 19 122 ( 34)Increase (decrease) of investments - - 719 - 319

Total applications of capital funding [D] 4,130 4,514 3,569 4,522 1,075

Surplus (deficit) of capital funding [C − D] ( 1,562) ( 1,719) ( 1,965) ( 1,654) ( 731)

Funding balance: [A − B] + [C − D] - - - - -


Page | 136 of 159

10.1.2 ACTIVITY INCOME STATEMENT

2014 2015 2014 2015 2015LTP LTP Actual Annual Plan Actual

$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties 2,627 2,818 2,721 2,716 1,375 Targeted rates (including targeted rates for water supply) - - - - - Subsidies and grants (operating and capital) 4,185 4,471 2,920 4,128 904 User charges & regulatory income (consent fees, infringements etc) 215 221 76 228 16 Internal charges and overheads recovered - - - - - Other income 44 46 288 45 136 Other gains/losses - - 24 - -

Total income 7,071 7,556 6,029 7,117 2,431

EXPENDITUREStaff costs - - - - - Operating & maintenance costs 2,787 2,883 2,004 2,383 1,077 Finance costs 30 30 11 12 5 Internal charges and overheads applied 75 78 447 152 274 Other operating expenditure - - - - - Depreciation 4,368 4,785 4,376 4,455 1,843

Total expenditure 7,260 7,776 6,838 7,002 3,199

Surplus (deficit) of activities ( 189) ( 220) ( 809) 115 ( 768)


Page | 137 of 159

STORMWATER & FLOOD PROTECTION 10.2



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 810 853 795 735 371 Targeted rates (other than a metered rate for water supply ) - - - - - Subsidies and grants for operating purposes - - - - - Fees, charges, and metered rates for water supply - - 7 - 1 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts - - - - -

Total operating funding [A] 810 853 802 735 372

[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 314 320 207 261 112 Finance costs 77 90 34 38 16 Internal charges and overheads applied 139 144 156 149 78 Other operating funding applications - - - - -

Total applications of operating funding [B] 530 554 397 448 206

Surplus (deficit) of operating funding [A - B] 280 299 405 287 166

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure - - - - - Development and financial contributions - - - - - Increase (decrease) in debt ( 32) 171 ( 7) ( 11) - Gross proceeds from sale of assets - - - - Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] ( 32) 171 ( 7) ( 11) -


—to meet additional demand - - - - - —to improve the level of serv ice 3 3 4 32 4 —to replace ex isting assets 245 467 44 259 62

Increase (decrease) in reserves - - - ( 15) - Increase (decrease) of investments - - 350 - 100

Total applications of capital funding [D] 248 470 398 276 166

Surplus (deficit) of capital funding [C − D] ( 280) ( 299) ( 405) ( 287) ( 166)



Page | 138 of 159



$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties 810 853 795 735 371 Targeted rates (including targeted rates for water supply) - - - - - Subsidies and grants (operating and capital) - - - - - User charges & regulatory income (consent fees, infringements etc) - - 7 - 1 Internal charges and overheads recovered - - - - - Other income 18 18 - 18 - Other gains/losses - - 10 - -

Total income 828 871 812 753 372

EXPENDITUREStaff costs - - - - - Operating & maintenance costs 314 320 207 261 112 Finance costs 77 90 34 38 16 Internal charges and overheads applied 139 144 156 149 78 Other operating expenditure - - - - - Depreciation 663 725 562 677 398

Total expenditure 1,193 1,279 959 1,125 604

Surplus (deficit) of activities ( 365) ( 408) ( 147) ( 372) ( 232)


Page | 139 of 159

SEWERAGE 10.3



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties - - - - - Targeted rates (other than a metered rate for water supply ) 2,182 2,251 2,075 2,217 1,069 Subsidies and grants for operating purposes - - - - ( 377)Fees, charges, and metered rates for water supply 39 40 203 82 45 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts - - - - 13

Total operating funding [A] 2,221 2,291 2,278 2,299 750

[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 787 830 834 791 533 Finance costs 1,071 1,095 599 1,006 335 Internal charges and overheads applied 184 190 166 199 102 Other operating funding applications - - - - -

Total applications of operating funding [B] 2,042 2,115 1,599 1,996 970

Surplus (deficit) of operating funding [A - B] 179 176 679 303 ( 220)

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure 5,979 - 2,251 - - Development and financial contributions 14 40 9 14 115 Increase (decrease) in debt 180 293 ( 491) 209 - Gross proceeds from sale of assets - - - - - Lump sum contributions - - 1,323 - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] 6,173 333 3,092 223 115


—to meet additional demand - - - - - —to improve the level of serv ice 6,216 - 8,637 20 2,511 —to replace ex isting assets 481 498 176 506 56

Increase (decrease) in reserves ( 338) 4 ( 5,057) - - Increase (decrease) of investments ( 7) 7 15 - ( 2,672)

Total applications of capital funding [D] 6,352 509 3,771 526 ( 105)

Surplus (deficit) of capital funding [C − D] ( 179) ( 176) ( 679) ( 303) 220



Page | 140 of 159



$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties - - - - - Targeted rates (including targeted rates for water supply) 2,182 2,251 2,075 2,217 1,069 Subsidies and grants (operating and capital) 5,979 - 2,251 - ( 377)User charges & regulatory income (consent fees, infringements etc) 53 80 203 82 45 Internal charges and overheads recovered - - - - - Other income 13 14 1,332 27 128 Other gains/losses - - 166 - -

Total income 8,227 2,345 6,027 2,326 865

EXPENDITUREStaff costs - - - - - Operating & maintenance costs 787 830 834 791 533 Finance costs 1,071 1,095 599 1,006 335 Internal charges and overheads applied 184 190 166 199 102 Other operating expenditure - - - - - Depreciation 1,001 1,104 706 1,021 379


Surplus (deficit) of activities 5,184 ( 874) 3,722 ( 691) ( 484)


Page | 141 of 159

WATER SUPPLY 10.4



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties - - - - - Targeted rates (other than a metered rate for water supply ) 1,658 1,718 1,648 1,881 851 Subsidies and grants for operating purposes - - - - 139 Fees, charges, and metered rates for water supply 350 362 238 226 54 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts - - - - -


[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 1,003 1,085 818 1,043 442 Finance costs 377 382 238 372 115 Internal charges and overheads applied 99 113 215 104 122 Other operating funding applications - - - - -



[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure 693 484 215 1,092 - Development and financial contributions - - 4 - 40 Increase (decrease) in debt 651 68 ( 27) 1,508 - Gross proceeds from sale of assets - - - - - Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] 1,344 552 192 2,600 40


—to meet additional demand - - - - - —to improve the level of serv ice 1,392 605 454 2,517 847 —to replace ex isting assets 482 493 197 695 44

Increase (decrease) in reserves ( 1) ( 46) 31 ( 24) - Increase (decrease) of investments - - 125 - ( 486)

Total applications of capital funding [D] 1,873 1,052 807 3,188 405




Page | 142 of 159



$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties - - - - - Targeted rates (including targeted rates for water supply) 2,008 2,080 1,883 2,107 904 Subsidies and grants (operating and capital) 693 484 215 1,092 139 User charges & regulatory income (consent fees, infringements etc) - - 3 - 1 Internal charges and overheads recovered - - - - - Other income 13 14 4 14 40 Other gains/losses - - 69 - 4

Total income 2,714 2,578 2,174 3,213 1,088

EXPENDITUREStaff costs - - - - - Operating & maintenance costs 1,003 1,085 818 1,043 442 Finance costs 377 382 238 372 115 Internal charges and overheads applied 99 113 215 104 122 Other operating expenditure - - - - - Depreciation 576 642 390 588 245

Total expenditure 2,055 2,222 1,661 2,107 924

Surplus (deficit) of activities 659 356 513 1,106 164


Page | 143 of 159

SOLID WASTE MANAGEMENT 10.5



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 140 55 111 105 53 Targeted rates (other than a metered rate for water supply ) 1,139 1,179 1,214 1,251 622 Subsidies and grants for operating purposes 36 36 42 37 22 Fees, charges, and metered rates for water supply 720 788 546 630 329 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts 36 36 - - -


[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 1,739 1,778 1,277 1,661 713 Finance costs 64 58 69 87 23 Internal charges and overheads applied 100 104 106 112 56 Other operating funding applications - - 115 - -



[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure - - - - - Development and financial contributions - - - - - Increase (decrease) in debt ( 85) ( 91) ( 312) 144 - Gross proceeds from sale of assets - - - - - Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] ( 85) ( 91) ( 312) 144 -


—to meet additional demand - - - - - —to improve the level of serv ice 31 32 17 297 1 —to replace ex isting assets 39 18 22 - 1

Increase (decrease) in reserves 13 13 - 10 - Increase (decrease) of investments - - ( 5) - 232





Page | 144 of 159



$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties 140 55 111 105 53 Targeted rates (including targeted rates for water supply) 1,139 1,179 1,214 1,251 622 Subsidies and grants (operating and capital) 36 36 42 37 22 User charges & regulatory income (consent fees, infringements etc) 756 824 546 630 329 Internal charges and overheads recovered - - - - - Other income - - - - - Other gains/losses - - 19 - ( 2)

Total income 2,071 2,094 1,932 2,023 1,024

EXPENDITUREStaff costs - - - - - Operating & maintenance costs 1,739 1,778 1,277 1,661 713 Finance costs 64 58 69 87 23 Internal charges and overheads applied 100 104 106 112 56 Other operating expenditure - - 115 - - Depreciation 113 115 165 115 21


Surplus (deficit) of activities 55 39 200 48 211


Page | 145 of 159

EMERGENCY MANAGEMENT 10.6



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 198 192 173 171 86 Targeted rates (other than a metered rate for water supply ) - - - - - Subsidies and grants for operating purposes 5 5 - 5 - Fees, charges, and metered rates for water supply 16 17 7 16 4 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts - - - - -


[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 119 126 158 112 51 Finance costs 5 4 - 4 - Internal charges and overheads applied 68 71 38 61 19 Other operating funding applications - - - - -


Surplus (deficit) of operating funding [A - B] 27 13 ( 16) 15 20

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure - - - - - Development and financial contributions - - - - - Increase (decrease) in debt 26 ( 8) ( 3) 21 - Gross proceeds from sale of assets - - - - - Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] 26 ( 8) ( 3) 21 -


—to meet additional demand - - - - - —to improve the level of serv ice 50 2 16 36 12 —to replace ex isting assets 3 3 - - -

Increase (decrease) in reserves - - 9 - - Increase (decrease) of investments - - ( 44) - 8

Total applications of capital funding [D] 53 5 ( 19) 36 20

Surplus (deficit) of capital funding [C − D] ( 27) ( 13) 16 ( 15) ( 20)



Page | 146 of 159



$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties 198 192 173 171 86 Targeted rates (including targeted rates for water supply) - - - - - Subsidies and grants (operating and capital) 5 5 - 5 - User charges & regulatory income (consent fees, infringements etc) 16 17 7 16 4 Internal charges and overheads recovered - - - - - Other income - - - - - Other gains/losses - - - - -

Total income 219 214 180 192 90

EXPENDITUREStaff costs 44 45 57 42 22 Operating & maintenance costs 75 81 101 70 29 Finance costs 5 4 - 4 - Internal charges and overheads applied 68 71 38 61 19 Other operating expenditure - - - - - Depreciation 15 20 4 15 3

Total expenditure 207 221 200 192 73

Surplus (deficit) of activities 12 ( 7) ( 20) - 17


Page | 147 of 159

ENVIRONMENTAL SERVICES 10.7



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 911 914 862 862 436 Targeted rates (other than a metered rate for water supply ) - - - - - Subsidies and grants for operating purposes - - - - 43 Fees, charges, and metered rates for water supply 1,164 1,268 948 928 540 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts 42 44 178 58 67


[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 431 499 362 329 168 Finance costs - - - - - Internal charges and overheads applied 1,722 1,765 1,456 1,497 684 Other operating funding applications - - - - -


Surplus (deficit) of operating funding [A - B] ( 36) ( 38) 170 22 234

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure - - - - - Development and financial contributions 44 46 24 44 95 Increase (decrease) in debt - - - - - Gross proceeds from sale of assets - - 42 - - Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] 44 46 66 44 95


—to meet additional demand - - - - - —to improve the level of serv ice 8 8 - - - —to replace ex isting assets - - 100 6 -

Increase (decrease) in reserves - - ( 50) 60 79 Increase (decrease) of investments - - 186 - 250


Surplus (deficit) of capital funding [C − D] 36 38 ( 170) ( 22) ( 234)



Page | 148 of 159



$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties 911 914 862 862 436 Targeted rates (including targeted rates for water supply) - - - - - Subsidies and grants (operating and capital) - - - - 43 User charges & regulatory income (consent fees, infringements etc) 1,250 1,358 948 928 540 Internal charges and overheads recovered - - - - - Other income - - 202 102 162 Other gains/losses - - - - -

Total income 2,161 2,272 2,012 1,892 1,181

EXPENDITUREStaff costs 1 1 10 10 6 Operating & maintenance costs 430 498 352 319 162 Finance costs - - - - - Internal charges and overheads applied 1,722 1,765 1,456 1,497 684 Other operating expenditure - - - - - Depreciation 38 40 12 39 1


Surplus (deficit) of activities ( 30) ( 32) 182 27 328


Page | 149 of 159

OTHER TRANSPORT 10.8



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 220 239 222 267 135 Targeted rates (other than a metered rate for water supply ) - - - - - Subsidies and grants for operating purposes - - - - - Fees, charges, and metered rates for water supply 415 418 421 440 165 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts 69 72 39 31 14




Surplus (deficit) of operating funding [A - B] ( 198) ( 208) ( 269) ( 202) ( 196)

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure - - - - - Development and financial contributions - - - - - Increase (decrease) in debt 96 160 ( 80) ( 3) - Gross proceeds from sale of assets 165 117 548 68 126 Lump sum contributions - - - - - Other dedicated capital funding - - 251 - -

Total sources of capital funding [C] 261 277 719 65 126


—to meet additional demand - - - - - —to improve the level of serv ice - - - - - —to replace ex isting assets 3 3 71 33 -

Increase (decrease) in reserves 60 66 215 ( 170) 100 Increase (decrease) of investments - - 164 - ( 170)

Total applications of capital funding [D] 63 69 450 ( 137) ( 70)

Surplus (deficit) of capital funding [C − D] 198 208 269 202 196



Page | 150 of 159



$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties 220 239 222 267 135 Targeted rates (including targeted rates for water supply) - - - - - Subsidies and grants (operating and capital) - - - - - User charges & regulatory income (consent fees, infringements etc) 484 490 421 440 165 Internal charges and overheads recovered - - - - - Other income 132 94 290 119 14 Other gains/losses - - 244 - ( 1)

Total income 836 823 1,177 826 313

EXPENDITUREStaff costs 231 239 196 163 80 Operating & maintenance costs 389 399 431 431 268 Finance costs 48 57 114 128 50 Internal charges and overheads applied 234 242 210 218 112 Other operating expenditure - - - - - Depreciation 276 281 230 281 129


Surplus (deficit) of activities ( 342) ( 395) ( 4) ( 395) ( 326)


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PROPERTY AND HOUSING 10.9



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties - - - - - Targeted rates (other than a metered rate for water supply ) - - - - - Subsidies and grants for operating purposes - - - - - Fees, charges, and metered rates for water supply 768 791 797 813 368 Internal charges and overheads recovered 250 258 256 269 - Local authorities fuel tax, fines, infringement fees, & other receipts - - - - -

Total operating funding [A] 1,018 1,049 1,053 1,082 368


Total applications of operating funding [B] 1,117 1,123 989 1,049 760

Surplus (deficit) of operating funding [A - B] ( 99) ( 74) 64 33 ( 392)

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure - - - - - Development and financial contributions - - - - - Increase (decrease) in debt ( 536) ( 936) ( 66) 78 - Gross proceeds from sale of assets 680 1,030 199 122 - Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] 144 94 133 200 -


—to meet additional demand - - - - - —to improve the level of serv ice - - - 94 3 —to replace ex isting assets 18 19 41 9 16

Increase (decrease) in reserves 27 1 ( 41) 130 ( 27)Increase (decrease) of investments - - 197 - ( 384)

Total applications of capital funding [D] 45 20 197 233 ( 392)

Surplus (deficit) of capital funding [C − D] 99 74 ( 64) ( 33) 392



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$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties - - - - - Targeted rates (including targeted rates for water supply) - - - - - Subsidies and grants (operating and capital) - - - - - User charges & regulatory income (consent fees, infringements etc) 768 791 797 813 368 Internal charges and overheads recovered 250 258 256 269 - Other income 207 314 - 122 - Other gains/losses - - 3,206 - ( 5)

Total income 1,225 1,363 4,259 1,204 363

EXPENDITUREStaff costs - - - - - Operating & maintenance costs 697 744 800 781 658 Finance costs 218 169 59 79 25 Internal charges and overheads applied 202 210 130 189 77 Other operating expenditure - - 57 - - Depreciation 223 240 200 227 185


Surplus (deficit) of activities ( 115) - 3,013 ( 72) ( 582)


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COMMUNITY FACIITIES AND EVENTS 10.10



[A] SOURCES OF OPERATING FUNDINGGeneral rates, uniform annual general charges, rates penalties 2,477 2,584 2,479 2,675 1,340 Targeted rates (other than a metered rate for water supply ) - - - - - Subsidies and grants for operating purposes 367 182 - 112 52 Fees, charges, and metered rates for water supply 613 632 607 661 305 Internal charges and overheads recovered - - - - - Local authorities fuel tax, fines, infringement fees, & other receipts 18 18 5 14 -


[B] APPLICATIONS OF OPERATING FUNDINGPayments to staff and suppliers 2,973 2,853 3,084 2,847 1,681 Finance costs 336 330 278 298 124 Internal charges and overheads applied 413 428 396 472 209 Other operating funding applications - - - - -


Surplus (deficit) of operating funding [A - B] ( 247) ( 195) ( 667) ( 155) ( 317)

[C] SOURCES OF CAPITAL FUNDINGSubsidies and grants for capital expenditure 5,975 2,650 923 6,400 896 Development and financial contributions - - - - - Increase (decrease) in debt ( 86) ( 92) ( 207) 1,606 - Gross proceeds from sale of assets - - - - - Lump sum contributions - - - - - Other dedicated capital funding - - 565 - -

Total sources of capital funding [C] 5,889 2,558 1,281 8,006 896


—to meet additional demand - - - - - —to improve the level of serv ice 5,638 2,268 1,053 8,837 213 —to replace ex isting assets 158 137 200 142 74

Increase (decrease) in reserves ( 154) ( 42) ( 423) ( 1,128) ( 57)Increase (decrease) of investments - - ( 216) - 349

Total applications of capital funding [D] 5,642 2,363 614 7,851 579

Surplus (deficit) of capital funding [C − D] 247 195 667 155 317



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2014 2015 2014 2015 2015 LTP LTP Actual Annual

Plan Actual

$000 $000 $000 $000 $000

INCOME

General rates, uniform annual general charges, rates penalties

2,477

2,584

2,479

2,675

1,340 Targeted rates (including targeted rates for water supply) - - - - -

Subsidies and grants (operating and capital)

6,342

2,832

923

6,512

823 User charges & regulatory income (consent fees, infringements etc)

631

650

607

661

209

Internal charges and overheads recovered - - - - -

Other income - -

570

14 -

Other gains/losses - -

195 - -

Total income

9,450

6,066

4,774

9,862

2,372

EXPENDITURE

Staff costs

1,027

1,059

1,068

987

327

Operating & maintenance costs

1,946

1,794

2,016

1,860

750

Finance costs

336

330

278

298

52

Internal charges and overheads applied

413

428

396

472

133 Other operating expenditure - - - - -

Depreciation

847

1,029

758

861

352

Total expenditure

4,569

4,640

4,516

4,478

1,614

Surplus (deficit) of activities

4,881

1,426

258

5,384

758


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DEMCOCRACY AND ADMINISTRATION 10.11


2014 2015 2014 2015 2015 LTP LTP Actual Annual

Plan Actual

$000 $000 $000 $000 $000

[A] SOURCES OF OPERATING FUNDING General rates, uniform annual general charges, rates penalties 1,259 1,295 1,327 1,250 675 Targeted rates (other than a metered rate for water supply ) 229 233 258 263 129 Subsidies and grants for operating purposes 59 29 83 114 62 Fees, charges, and metered rates for water supply 191 107 188 84 41 Internal charges and overheads recovered 5,508 5,686 4,663 5,368 1,601 Local authorities fuel tax, fines, infringement fees, & other receipts 478 621 587 462 178


[B] APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers 5,619 5,676 4,875 5,423 1,847 Finance costs 102 97 3 9 - Internal charges and overheads applied 1,366 1,421 1,392 1,650 410 Other operating funding applications - - - - -



[C] SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure - - - - - Development and financial contributions - - - - - Increase (decrease) in debt ( 69) ( 74) ( 7) ( 20) - Gross proceeds from sale of assets - - 101 - 17 Lump sum contributions - - - - - Other dedicated capital funding - - - - -

Total sources of capital funding [C] ( 69) ( 74) 94 ( 20) 17

[D] APPLICATIONS OF CAPITAL FUNDING Capital expenditure —to meet additional demand - - - - - —to improve the level of service 8 8 14 3 15 —to replace existing assets 311 141 257 156 11 Increase (decrease) in reserves 249 554 526 280 ( 3) Increase (decrease) of investments - - 133 - 423





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$000 $000 $000 $000 $000

INCOMEGeneral rates, uniform annual general charges, rates penalties 2,477 2,584 2,479 2,675 1,340 Targeted rates (including targeted rates for water supply) - - - - - Subsidies and grants (operating and capital) 6,342 2,832 923 6,512 948 User charges & regulatory income (consent fees, infringements etc) 631 650 607 661 305 Internal charges and overheads recovered - - - - - Other income - - 570 14 - Other gains/losses - - 195 - -

Total income 9,450 6,066 4,774 9,862 2,593

EXPENDITUREStaff costs 1,027 1,059 1,068 987 532 Operating & maintenance costs 1,946 1,794 2,016 1,860 1,149 Finance costs 336 330 278 298 124 Internal charges and overheads applied 413 428 396 472 209 Other operating expenditure - - - - - Depreciation 847 1,029 758 861 524


Surplus (deficit) of activities 4,881 1,426 258 5,384 55


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[11] Accounts Receivable Debt

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

2013

2014

2015

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 In-Committee items

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[K] In-Committee items

[1] COUNCIL-IN-COMMITTEE Exclusion of the Public: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

RECOMMENDATION: 1.1

That – Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

1. In Committee Ordinary Minutes dated 8 December 2014 2014

Good reason to withhold exists under Section 7

Section 48(1)a

2. Council approval of bad debt write-offs – unrecoverable bad debts


Section 48(1)a

3. CEO – Council assessment of CEO performance 2014 and agreement on 2015 performance framework


Section 48(1)a

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows: Item No. 1. Minutes of meeting only. 7(2)(b)(ii),79(2)(h),

7(2)(i)

2, 3. The withholding of the information is necessary to protect the privacy of natural persons, in particular, to enable Council to examine and discuss in detail, progress against agreed objectives, including free and full discussion on sensitive issues.

7(2)(i)

That pursuant to Standing Orders 2.16.4 the Chief Executive, Managers and Minutes Secretary are permitted to remain at this meeting, after public has been excluded, because their knowledge will be of assistance in relation to the matters to be discussed.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 9 February 2015 Council resume in-open meeting

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[L] Council resume in-open meeting

CLOSURE 1.1

An Ordinary Meeting of Council will be held as follows · An Ordinary Meeting of Council will be...

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