American Theatre Archive Project Updates & The Oregon Multicultural Archives: Collaborations...

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  • American Theatre Archive Project Updates & The Oregon Multicultural Archives: Collaborations with Performing Arts Groups in Oregon

    Natalia FernndezOregon Multicultural ArchivesOregon State University

    Society of American Archivists ConferencePerforming Arts Roundtable Meeting New Orleans, LouisianaAugust 16, 2013

  • Mission:

    To support theatre makers in archiving records of their work for the benefit of artists, scholars, patrons, and the public.

  • Structure:

    4 Committees: Steering Committee Communications Committee Training Committee Advisory Committee

    Location-Based Teams: Join one or create your own

  • New Resources Available:

    Online application form for theatre companies to participate in the ATAP Initiation ProgramPreserving Theatrical Legacy: An Archiving Manual for Theatre Companies Grant application template (coming soon)

  • Texas Area Meeting, September 2013:

    Steering committee members, Ken Cerniglia, Colleen Reilly, and Susan Brady will be giving a presentation to the Austin ATAP team in early September

    Contact Susan Brady for details

  • ATAP Working Session at the 2013 American Society for Theatrical Research conference:

    When and Where: Friday, November 8, 2013 from 6:15-9:15 pm at the Fairmont Dallas Hotels

    Contact Susan Brady for details

  • More Information on the ATAP Website:

  • The Oregon Multicultural Archives: Collaborations with Performing Arts Groups in Oregon

  • The Oregon Multicultural Archives

    The OMAs mission is to assist in preserving the histories and sharing the stories that document Oregon's African American, Asian American, Latino/a, and Native American communities.

  • The MTG is an organization that was incorporated as a nonprofit in 1985 dedicated to the Hispanic arts and community. It produces a broad array of programming that includes public performances as well as specialized touring and education projects that currently encompass all of the Western states.

  • The Relationship Between the OMA & the MTGOctober 2012 present

  • Inventory of the CollectionJanuary-June 2013

    30 Years of collected records, ephemera, A/V materials

  • Processing the CollectionJuly 2013 December 2013

    Arrangement and Description Lots of Post-It NotesLots of Weeding

  • Established in 1986 as the Homowo African Arts and Cultures, the Obo Addy Legacy Project is a non-profit organization focused on creating, performing, and teaching African Arts, specifically the music and dance of Ghana, West Africa, following the vision of Obo Addy.

  • The Relationship Between the OMA & the OALP February 2013 present

  • OALP Collection Transfer and Processing June 2013 December 2013 Pick Up at a Portland Storage UnitTransfer to the OMAReady for Processing!

  • Plans for the Future for Both Collections December 2013 Completed Collections and Finding AidsJanuary March 2014 Oral History Project with the Miracle Theatre Group Curate Exhibit of Both Organizations Promote the collections to OSU Faculty for Use in Classes April 2014 Exhibit Opens Market the Collections for Research Spring and Summer 2014 Plan for in-depth processing of A/V materials Incorporate Collections in Theatre and Ethnic Studies Courses at OSU

  • How to Keep Up-to-Date on Both Projects OMA Blog:

    My name is Natalia Fernandez. I am Oregon State Universitys Oregon Multicultural Librarian and I am the archivist of the Oregon Multicultural Archives, which I will refer to as the OMA.

    Today I plan to give a brief update on the American Theatre Archive Project and then talk about two projects describing the OMAs work with two Performing Arts groups in Oregon. *ATAP is a network of archivists, dramaturgs, and scholars dedicated to preserving the legacy of the American theatre. ATAP s main roles are to help develop partnerships, facilitate communication, create guidelines, seek funding, and disseminate best practices to theaters across the country.

    ATAP helps individual theatre companies evaluate their records, develop an archiving plan, and secure funding to support long-term archives.

    Goals To preserve records of current theatrical process and product for future generations. To employ theatre legacy to develop theatres fiscal health and support new work. To promote a better understanding of theatre as a vital element of cultural history. To encourage scholarly research in contemporary American theatre. To increase funding for establishing and maintaining theatre archives. To support collaborations among theatre archivists, practitioners, and scholars. *4 Committees:- The Steering Committee develops core documents, establishes partnerships, recruits volunteers, pursues funding, and disseminates progress reports.- The Communications Committee develops and maintains the ATAP website and facilitates communication with members through announcements and the listserv.- The Training Committee develops and supervises archival guidelines and training workshops.- The Advisory Committee comprises leaders of partner organizations and other established professionals in related fields and advises on ATAP policy and development.

    Location-based TeamsTeams are made up of volunteers who help individual theatre companies become aware of the need for archiving their materials and assist in the archives process Currently over 30 teamsYou can join an existing team or create your own

    For Example: I am on the Oregon Team; the Oregon and Washington Teams meet virtually once a month and recently met in person for a one day training

    *New Resources Available (or soon to be available):

    Online application form for theatre companies to participate in the ATAP Initiation Program this program is for theatre companies to begin or further develop their archives in consultation with ATAP

    Preserving Theatrical Legacy: An Archiving Manual for Theatre Companies newly available resource that theatre companies will have archival information specifically pertaining to theatre archives

    Grant application template as with almost any project, funding is a issue, and while theatre companies may have experience applying for grants, this template would be specific to archival projects

    *If anyone from Austin or anywhere else in Texas (or elsewhere) wants to attend a Texas area meeting in September and you may contact Susan Brady

    *ATAP working session at the 2013 American Society for Theatrical Research conference Friday, November 8, 2013 from 6:15-9:15 pm at the Fairmont Dallas Hotels

    The working session's goals are twofold: 1) to introduce new members to ATAP and give them specific tools and resources to extend the project into their areas and institutions, and 2) to give already participating scholars and archivists a forum to formally present their projects, share best practices, and analyze ATAP's work within various geographical and historical contexts.

    The first 90 minutes will be an abbreviated training session for archivists and scholars interested in joining ATAP and working with theatre companies to establish their archives. The second 90 minutes will be dedicated to discussing pre-circulated papers from participants already working on archival projects with theatre companies. (These participants and their papers have already been selected.)


    **The OMA was established in 2005 with a collection focus of 4 ethnic minorities within Oregon: African-Americans, Asian-Americans, Native Americans, and Latinos.

    Location: Corvallis, Or and part of OSUs Special Collections and Archives Research Center *MTG is a Latino based theatre company in Portland, Or. It was established in 1985.

    The theatre has a traveling component that tours across the Pacific Northwest and the organization also has a strong education component.

    The staff work with K-12 as well as university students and collaborate with local and regional human and social service agencies to assist them in addressing important issues such as health and cultural sensitivity.

    *Development of the relationship with the Miracle Theatre October of 2012 connection made via a colleague at OSU who had met the Executive Director Exec Director had recently attended an ATAP gathering for theatre professionals The MTG fit within the mission / the collection scope of the archive

    Typical Collection Development Steps - Several meetings with Jos, including me viewing the materials and Jos viewing our archives space - Discussion of the theatre keeping the collection vs. donation to the archives Issues of preservation of the collection and access for the public Issue of access for the theatre staff since it is a living theatre

    Contact with ATAP ~ assistance re: resources and a network of expertise

    *Collection Location = Portland

    Project Intern Grad Student in Public History Program at Portland State University

    Creation of a proposed collection arrangement

    Collection = Theater Operations (finances, physical plant, etc.) and Production materials (files about their plays, scripts, posters, promotional, media)

    *Project Intern Grad Student in Archives and Records Management Program at San Jose Univ.

    Arrangement and Description of Collection

    *Obo Addy was born in 1936 in Ghana. Addy was designated by his tribe as a master drummer by the age of six. As an adult he toured internationally during the 1970s and in 1978 moved to Portland and there he