P.O. Box 27965 Golden Valley, MN 55427

American Public Works Association Minnesota Chapter

2017 EXECUTIVE COMMITTEE CHRIS PETREE, President City of Lakeville (952) 985-2701 cpetree@lakevillemn.gov

KRISTIN ASHER, Vice President City of Richfield (612) 861-9795 kasher@cityofrichfield.org AMY GROTHAUS, Secretary/Treasurer Braun Intertec (651) 487-7014 agrothaus@braunintertec.com

SUE MASON, Past President SEH, Inc. (651) 490-2018 smason@sehinc.com

JEANNINE CLANCY, Delegate Metropolitan Council Environmental Services (651) 602-1210 jeannine.clancy@metc.state.mn.us

LEE GUSTAFSON Deputy Treasurer WSB & Associates, Inc. (763) 762-2821 lgustafson@wsbeng.com

TIM PLATH Director – Engineer/Manager City of Eagan tplath@cityofeagan.com

REID WRONSKI Director – Outstate City of River Falls rwronski@rfcity.org

BRIDGET RIEF Director – Regional/County/State Agency Metropolitan Airports Commission bridget.rief@mspmac.org

HEIDI HAMILTON Director – Vendor/Contractor Stantec heidi.hamilton@stantec.com

ANDY BROTZLER Director – Consultant WSB & Associates, Inc. abrotzler@wsbeng.com

STEVE ALBRECHT Director – City Engineer/DPW City of Burnsville steve.albrecht@burnsvillemn.gov

DAN CURLEY Director - Superintendent City of Shoreview dcurley@shoreviewmn.gov

PAT SCHUTROP Chapter Assistant P.O. Box 27965 Golden Valley, MN 55427 1-888-407-2650 (toll free) admin@apwa-mn.org

GENERAL MEMBERSHIP BUSINESS MEETING FALL CONFERENCE

NOVEMBER 16, 2017 – 11:35 AM Earle Brown Heritage Center

Brooklyn Center, MN 1. Call to Order – Chris Petree, APWA-MN Chapter President 2. President’s Report – Chris Petree

a. Recognition of Chapter Committee Chairs 3. Secretary/Treasurer’s Report – Amy Grothaus/Lee Gustafson

a. Review/Approve Minutes of May 11, 2017 General Business Meeting from Spring Conference (motion required)

b. Statement of Activities and Investment Report (motion required)

4. Education & Training Committee Update – Monica Heil

5. Teller’s Committee Report – Sue Mason, Past President,

Teller’s Committee Chair (motion required) 6. Recognition of Outgoing Executive Committee Members 7. 2018 Officer Installation – APWA-MN Delegate Jeannine

Clancy 8. Adjourn

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General Business Meeting Thursday, May 11, 2017

Grand View Lodge, Nisswa, MN

Minutes 1. The Business Meeting was called to order at 11:41 a.m. by Vice President Kristin Asher, on behalf of Chapter

President Chris Petree.

2. Secretary/Treasurers Report (Amy Grothaus) A. Review/Approve Minutes of November 18, 2016 Fall Conference General Business Meeting.

MOTION: Motion made by Jeannine Clancy and seconded by Bob Cockriel to approve the meeting minutes of the November 18, 2016 Fall Conference General Business Meeting as presented. Motion carried.

B. Financial Report

The following balances for financial statements for months ending March 31, 2017 were presented:

Total Current Assets $141,456

Merrill Lynch Account $134,549

Beginning of Year Net Assets $279,077

MOTION: Motion made by Dave Sonnenberg and seconded by Angela Popenhagen to approve the Minnesota Chapter financial statements for months ending March 31, 2017. Motion carried.

C. Draft Budget – June 30, 2017-July 1, 2018

The draft budget was presented for information purposes. The Executive Committee will give final approval at its June 14, 2017 meeting.

3. National Awards Update (Sarah Lloyd)

The Chapter submitted 15 nominations and received the following seven national awards:

Top Ten Public Works Leader of the Year - Lee Gustafson, WSB & Associates

Myron Calkins Young Leader of the Year – Mark Ray, City of Crystal

Exceptional Performance Award (Journalism - Chapter) – APWA-MN Chapter 70th

Anniversary Video

Project of the Year (Environment < $5 million) - City of Mankato Water Treatment Backwash

Project of the Year (Historical Restoration $25 - $75 million) - Hennepin County Franklin Bridge

Donald C. Stone Award for Excellence in Education (Chapter) – APWA-MN Chapter Education & Training Committee

Professional Manager of the Year - Water Resources - Tim Kelly, Coon Creek Watershed District Articles for the award winners will be highlighted on the Chapter website leading up to the 2017 PWX at the end of August.

4. 2017 PWX Chapter Dinner Update (Kristin Asher) The Chapter dinner is scheduled for Tuesday, August 29, at the Tapa Toro restaurant, located about a mile from the Orange County Convention Center in Orlando. The event will be from 5:30 to 9 p.m. with a cocktail hour serving classic and Spanish contemporary hors d’oeuvres. The cost is $40 per person. Checks should be

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made out to the APWA-MN Chapter and sent to PO Box 27965, Golden Valley, MN 55427; or online payments are also accepted. Transportation is not provided. Letters of interest for young professionals to apply for the 2017 PWX Stipend are due May 30. The selection will be made in early June.

5. Volunteer Update (Beth Engum) Volunteer opportunities can be found on the Volunteer page on the Chapter’s website. The following opportunities are available:

Committee volunteers for the Audit Committee, Awards Committee, Communications Committee, Diversity Committee, and Education & Training Committee.

Amateur photographer(s).

Education and outreach opportunities.

6. Old Business No old business items.

7. New Business

The Young Professionals Committee is sponsoring its 2nd

annual Graduation and Welcome Party to recent graduates and current students on Thursday, June 8, 2017, 5 to 8 p.m. at Brookview Golf Course in Golden Valley, MN. The barbeque will start at 5 p.m. with lawn bowling following at 6 p.m.

8. Adjourn

The 2017 Spring Conference General Business Meeting adjourned at 11:47 a.m. ATTENDEES: Kristin Asher, Amy Grothaus, Sue Mason, Jeannine Clancy, Lee Gustafson, Angela Popenhagen, Steve Albrecht, Katie Warner, Cristina Mlejnek, Kellie Schlegel, Beth Engum, Mindy Carlson, Lee Mann, Dan Curley, Todd Howard, Greg Brown, Shibani Bisson, Eric Fosmo, Karl Keel, John Mazko, Dave Sonnenberg, Jesse Struve, Georgina Stanley-Woidyla, Dan Schluender, Sarah Schweiger, Chris LaBounty, Jim Stremel, Joe Jurewicz, Alex Jordan, Alex Miller, Zach Johnson, Monica Heil, Reid Wronski, Steve Winter, Anna Bessel, Kyle Colvin, Bob Moberg, Ron Quanbeck, Charles Schwartz, Jen Schumann, Dave Hutton, Jim Studenski, Dennis Poster, Dale Reed, Bev Farraher, Dan Faulkner, Eric Hoversten, Ray Hanson, Dan Ruiz, Kent Zimmerman, Brett Baumann, Bruce Firkins, Marcus Thomas, Michael Kraemer, Steve Gatlin, Bob Cockriel, Matt Saam, John Mazzitello, Jeff Oliver, Jupe Hale, and Jim Price APWA National Guests: APWA President-Elect Bo Mills, Region VI Delegate Chuck Williams, Government Affairs Director Andrea Eales

Minnesota Chapter APWAStatement of Financial Position

For the Months Ending Tuesday, October 31, 2017

. 2018

ACTUAL

Current Assets

Cash:

101-200-000-MN0 Cash-MN Chapter $160,807

Operating Investments:

101-800-000-MN0 Operating Investments-

Merrill Lynch $568

Receivables (Net):

121-000-000-MN0 Receivables (Net)

Prepaid Expenses

140-000-000-MN0 $843

Total Current Assets $162,219

Long-Term Investment Account

160-000-000-MN0 Long-Term Investments-

Merrill Lynch $134,549

Total Assets $296,768

Accounts Payable (Net):

201-001-000-MN0 Accounts Payable (Net) $174

Total Liabilities $174

Total Net Assets $296,593

Beginning of Year Net Assets

Unrestricted Funds:

303-000-000-MN0 Unrestricted Funds $284,654

Total Unrestricted Funds $284,654

Total Liabilities and Net Assets $284,654

Year to Date Change in Net Assets $11,939

Assets

Liabilities

Minnesota Chapter APWA

Statement of Activities

Month/Year to Date Ending Tuesday, October 31, 2017

ANNUAL October 2018 Y-T-D 2018 PERCENT

ACCOUNT # DESCRIPTION BUDGET ACTUAL ACTUAL BUDGET BALANCE AVAILABLE

REVENUE

405-200-191-MN0 191 - Registration Fees Tech Tours $500 $500 100%

405-200-471-MN0 471 - Registration Fees UUIS $14,000 $2,550 $17,678 ($3,678) -26%

435-200-230-MN0 230 - Membership Dues, Chapter $40,300 $0 $16,050 $24,250 60%

465-200-100-MN0 100 - Miscellaneous $1,000 $0 $1,595 ($595) -60%

480-200-501-MN0 501 - Exp Reimbursement-Chapter Dinner $2,400 $0 $160 $2,240 93%

490-200-100-MN0 100 - Sponsorship Fees, Events $18,000 $450 $700 $17,300 96%

491-200-230-MN0 230 - Membership Rebates from National $7,000 $0 $2,424 $4,576 65%

491-200-235-MN0 235 - Delgate Stipend from National $600 $0 $500 $100 17%

492-200-182-MN0 182 - Royalties Spring Conference $10,000 $0 $9,076 $924 9%

492-200-184-MN0 184 - Royalties Fall Conference $36,000 $0 $18,307 $17,693 49%

TOTAL REVENUE $129,800 $3,000 $66,489 $63,311 49%

EXPENSES

552-200-232-MN0 232 - Board/Delegate Travel, Chapter Officer Mileage $1,500 $1,500 100%

552-200-235-MN0 235 - Board/Delgate Travel, HOD $1,100 $1,100 100%

552-200-501-MN0 501 - Board/Delgate Travel, President to Congress

553-200-501-MN0 501 - Board Travel $3,000 $3,000 100%

575-200-103-MN0 103 - Insurance

600-200-108-MN0 108 - Facility Cost C/SC Fees Website Mgmt $1,000 $70 $275 $725 73%

600-200-188-MN0 188 - Facility Costs-State Fair/STEM Day $400 $400 100%

615-200-100-MN0 100 - Food & Bev-G&A $2,080 $78 $129 $1,951 94%

615-200-121-MN0 121 - Food & Bev-Board Orientation/YE Recpt $1,000 $1,000 100%

615-200-136-MN0 136 - Food & Bev-Membership Committee $1,700 $149 $255 $1,445 85%

615-200-137-MN0 137 - Food & Bev-Communications Committee $600 $77 $145 $455 76%

615-200-139-MN0 139 - Food & Bev-Audit Committee $100 $100 100%

615-200-145-MN0 145 - Food & Bev-Awards Committee $250 $71 $71 $179 72%

615-200-146-MN0 146 - Food & Bev-Education & Training Committee $900 $190 $190 $710 79%

615-200-147-MN0 147 - Food & Bev-Environmental Committee $500 $500 100%

615-200-148-MN0 148 - Food & Bev-Executive Committee $2,000 $351 $1,225 $775 39%

615-200-149-MN0 149 - Food & Bev-Planning Committee $600 $600 100%

615-200-237-MN0 237 - Food & Bev - U of MN Student Chapter $2,000 $0 $183 $1,817 91%

615-200-350-MN0 350 - Food & Bev - Young Prof $1,500 $96 $96 $1,404 94%

615-200-471-MN0 471 - Food & Bev-UUCIS

615-200-501-MN0 501 - Food & Bev-Chapter Dinner at Congress $7,000 $0 $6,355 $645 9%

615-200-711-MN0 711 - Food & Bev-Public Awareness $1,000 $0 $123 $877 88%

670-200-100-MN0 100 - C/SC Fees - Sponsor Signage $70 $70 100%

670-200-103-MN0 103 - C/SC Fees-Bookkeeper/Scan Doc $6,000 $6,000 100%

670-200-108-MN0 108 - C/SC Fees-Website Mgmt $2,000 $2,000 100%

670-200-192-MN0 192 - C/SC Fees-Education Events/Misc $6,000 $6,000 100%

670-200-230-MN0 230 - C/SC Fees - Chapter Services $40,000 $5,740 $23,914 $16,087 40%

670-200-471-MN0 471 - C/SC Fees-UUIS $15,000 $15,000 100%

670-200-601-MN0 601 - C/SC Fees-Chalkline/Comm $1,500 $1,500 100%

675-200-148-MN0 148 - Committee Facilitation-Executive $800 $800 100%

700-200-100-MN0 100 - Office Supplies - G&A $300 $656 $806 ($506) -169%

700-200-471-MN0 471 - Office Supplies - UUCIS $200 $200 100%

705-200-237-MN0 237 - Student Membership-U of MN Student Chapter $300 $300 100%

730-200-100-MN0 100 - Postage - G&A

838-200-100-MN0 100 - Printing & Production-G&A $1,200 $0 $245 $955 80%

838-200-183-MN0 183 - Printing & Production-Summer Golf Event $300 $300 100%

861-200-183-MN0 183 - Award & Door Prizes-Summer Golf Event $1,600 $0 $1,887 ($287) -18%

861-200-231-MN0 231 - Award & Door Prizes-Chapter Awards/Recg Plaques $1,000 $1,000 100%

863-200-100-MN0 100 - Scholarship to Non Students

863-200-471-MN0 471 - Scholarship to NS - UUIS $1,000 $0 $445 $555 56%

863-200-501-MN0 501 - Stipend NS-Young Mem/Hugo Erickson Award to Congr $1,500 $1,500 100%

864-200-100-MN0 100 - Scholarship to Students-Educational Scholorships $15,000 $0 $15,000 $0 0%

890-200-103-MN0 103 - Bank Service Charges - Finance $800 $38 $212 $588 74%

Minnesota Chapter APWA

Statement of Activities

Month/Year to Date Ending Tuesday, October 31, 2017

ANNUAL October 2018 Y-T-D 2018 PERCENT

ACCOUNT # DESCRIPTION BUDGET ACTUAL ACTUAL BUDGET BALANCE AVAILABLE

898-200-100-MN0 100 - Misc Expenses - G&A $4,000 $296 $2,997 $1,003 25%

898-200-182-MN0 182 - Misc Expenses - Spring Conf

898-200-191-MN0 191 - Misc Expenses - Technical Tours $1,000 $1,000 100%

899-200-100-MN0 899 - Sponsorship/Contr Educ Grants $2,000 $2,000 100%

TOTAL EXPENSES $129,800 $7,811 $54,551 $75,249 58%

REVENUE OVER EXPENSES $0 ($4,811) $11,939 ($11,939) 0%