American Association of Colleges for Teacher Education Presented by AmyBeth Kramer, Erin Dowdell,...

American Association of American Association of Colleges for Teacher Colleges for Teacher

EducationEducation

Presented byPresented by

AmyBeth Kramer, Erin Dowdell, AmyBeth Kramer, Erin Dowdell, Drew Leonardi, Lori NuthDrew Leonardi, Lori Nuth

ChallengeChallenge

• Develop an online collaboration tool for use by Develop an online collaboration tool for use by its membersits members

• AACTE would like to offer its’ members a AACTE would like to offer its’ members a collaboration tool where members can:collaboration tool where members can:• learn from one anotherlearn from one another• post documentspost documents• share resourcesshare resources• discuss policies and proceduresdiscuss policies and procedures• exchange information in timely mannerexchange information in timely manner• receive peer feedbackreceive peer feedback

Presentation OutlinePresentation Outline

I.I. Project VisionProject Vision

II.II. Performance AnalysisPerformance Analysis

III.III. Needs AnalysisNeeds Analysis

IV.IV. Task AnalysisTask Analysis

V.V. Design RecommendationsDesign Recommendations

VI.VI. Flowchart and StoryboardsFlowchart and Storyboards

VII.VII. Formative EvaluationFormative Evaluation

Project VisionProject Vision

To recommend or design a collaboration tool To recommend or design a collaboration tool for AACTE’s members. The collaboration for AACTE’s members. The collaboration should enable users to discuss policies and should enable users to discuss policies and procedures, learn from one another and procedures, learn from one another and share resources.share resources.

Performance Analysis Performance Analysis MethodsMethods

• Performance Analysis consisted of:Performance Analysis consisted of:– Meeting with the Meeting with the Subject Matter Expert (SME)Subject Matter Expert (SME)– Review of current information Review of current information – Preliminary surveysPreliminary surveys

• The purposes of our performance The purposes of our performance analysis were to:analysis were to:– Identify drivers and barriers Identify drivers and barriers – Gain an understandingGain an understanding– Review literatureReview literature

Performance Analysis Performance Analysis ResultsResults

• AACTE goals for membersAACTE goals for members– Feel comfortable collaboratingFeel comfortable collaborating– Communicate through e-mail, journals, Communicate through e-mail, journals,

newsletters, conferences and the annual newsletters, conferences and the annual summitsummit

– Have an online collaboration toolHave an online collaboration tool

• Preliminary surveyPreliminary survey

Performance Analysis Performance Analysis ResultsResults

Literature ReviewLiterature Review

• Key PointsKey Points

--CollaborationCollaboration

-Electronic communication-Electronic communication

-Computer mediated communication-Computer mediated communication

• Collaboration OnlineCollaboration Online

--Little research is available Little research is available

-Communities of Practice (CoP)-Communities of Practice (CoP)

Needs Analysis Needs Analysis MethodsMethods

• Needs Analysis consisted of:Needs Analysis consisted of:– Subject Matter Expert Subject Matter Expert – Literature reviewLiterature review– Surveys Surveys

• The purposes of our needs analysis were The purposes of our needs analysis were to:to:– Research literatureResearch literature– Members’ opinions Members’ opinions – Collaboration toolsCollaboration tools– Collaboration practicesCollaboration practices

Needs Analysis Needs Analysis Data GatheringData Gathering

• PurposePurpose• Research MethodResearch Method• ParticipantsParticipants• InstrumentInstrument

Needs Analysis Needs Analysis Data SummaryData Summary

• Collaboration with colleaguesCollaboration with colleagues

• Ideal collaboration with peersIdeal collaboration with peers

• Benefits to professional environment Benefits to professional environment

Needs AnalysisNeeds AnalysisData SummaryData Summary

How would you use an online collaboration tool?

7

7

9

9

8

4

9

9

2

0 1 2 3 4 5 6 7 8 9 10

Discuss policies and procedures

Discuss hot topics

Collaborate on projects between schools

Post Documents for review/peer feedback

Review documents posted by peers

Chat online with other deans, provosts, chairpersons

Share resources

Learn from one another

Other

Co

llab

ora

tio

n T

as

ks

# of Respondents

Data SummaryData Summary

• Items listed as catalyst for collaboration Items listed as catalyst for collaboration with peerswith peers

•Time/support for collaborating on a project (4)•Ability to share resources•Ability to co-write articles•Task organizer feature (2)•Ability review documents and provide feedback with a group•Technical support (4)•A mutually beneficial and interesting project to work on together•Easy to use tools

•Peer willingness and enthusiasm for collaborating(2)•Asynchronous and synchronous features•A tool that works with endnote and checks for APA format accuracy•Access to complete journal articles on line•Face-to-face time•Easy to use tools•Wireless access•Laptops/up-to-date technology (3)

Needs Analysis ResultsNeeds Analysis ResultsLiterature ReviewLiterature Review

Key FindingsKey Findings

• Electronic communicationElectronic communication

• Collaboration Collaboration

• Computer mediated communicationComputer mediated communication

Needs Analysis ResultsNeeds Analysis ResultsAudience AnalysisAudience Analysis

• MembersMembers

• Members’ rolesMembers’ roles

• AffiliationsAffiliations

• Education levelEducation level

• Attitudes Attitudes

• Technology skills Technology skills

Needs Analysis ResultsNeeds Analysis ResultsEnvironmental AnalysisEnvironmental Analysis

• AACTE websiteAACTE website

• Access to training and development Access to training and development

• Member communication Member communication

Needs Analysis ResultsNeeds Analysis ResultsTechnology AnalysisTechnology Analysis

• Collaborative media software Collaborative media software

– Several concurrent users can create Several concurrent users can create and manage information in a website and manage information in a website

– Web based or run on desktop systemsWeb based or run on desktop systems

– Synchronous or asynchronous Synchronous or asynchronous

– Publicly accessible contentPublicly accessible content

Needs Analysis Results Needs Analysis Results Technology AnalysisTechnology Analysis

Three Levels of Communication:Three Levels of Communication:

• Electronic communication toolsElectronic communication tools

• Electronic conferencing tools Electronic conferencing tools

• Collaborative management toolsCollaborative management tools

Needs Analysis ResultsNeeds Analysis ResultsTechnology AnalysisTechnology Analysis

• Web Collaboration Software Web Collaboration Software

• Hosted Web Collaboration Environments Hosted Web Collaboration Environments

• Online Classrooms & E-Learning SoftwareOnline Classrooms & E-Learning Software

Needs Analysis Results Needs Analysis Results Current ConditionsCurrent Conditions

• Subject Matter Expert Subject Matter Expert • AACTE website reviewAACTE website review

Needs Analysis ResultsNeeds Analysis Results Optimal Conditions Optimal Conditions

• Meet members’ needs Meet members’ needs

• Innovative progress Innovative progress

• Communication through the website Communication through the website

• Technical assistance from AACTE staff Technical assistance from AACTE staff

• Shared objectivesShared objectives

• Open communicationOpen communication

• Participants feel valuedParticipants feel valued

Needs Analysis Results Needs Analysis Results DiscrepanciesDiscrepancies

• Current use of the website and want for Current use of the website and want for innovative communication innovative communication

• Inability to effectively learn from one Inability to effectively learn from one another another

• Collaborative environment would resolve Collaborative environment would resolve the discrepanciesthe discrepancies

Task AnalysisTask AnalysisMethodMethod

Computer

AACTE Member

Other AACTE Members

Rules

Object

Division of Labor / Roles

Outcome

Transformation

Process

Activity Theory

Task AnalysisTask AnalysisActivity SystemActivity System

• Member website Member website

• Special Study Groups Special Study Groups

• Collaboration Informal methods usedCollaboration Informal methods used

• Collaboration Formal methods usedCollaboration Formal methods used

Task AnalysisTask AnalysisContextContext

• Members requested a method to share Members requested a method to share resourcesresources

• AACTE leaders would like to entice new AACTE leaders would like to entice new members and meet their current members members and meet their current members needsneeds

• Technology initiativesTechnology initiatives

Task AnalysisTask AnalysisContextContext

• AACTE member motivationAACTE member motivation

• LimitationsLimitations

Task AnalysisTask AnalysisStructureStructure

• Collaboration tool components will be Collaboration tool components will be interrelatedinterrelated

• Multiple components and combination of Multiple components and combination of featuresfeatures

• Members choose how the tool is usedMembers choose how the tool is used

Task AnalysisTask AnalysisCollaboration Task and Features MatrixCollaboration Task and Features Matrix

ObjectivesObjectivesThe members will:The members will:

Discuss policies, procedures and hot topics Discuss policies, procedures and hot topics in education by accessing a secure online in education by accessing a secure online discussion areadiscussion area

Work collaboratively on research projects Work collaboratively on research projects with other members by searching, posting, with other members by searching, posting, retrieving, and reviewing posted documents, retrieving, and reviewing posted documents, as well as providing peer feedback in a as well as providing peer feedback in a collaborative tool to co-write journal articles, collaborative tool to co-write journal articles, presentations or other research projectspresentations or other research projects

Objectives continuedObjectives continued

• The members will:The members will:

Seek assistance through the use of a tutorial, Seek assistance through the use of a tutorial, facilitators of discussions, and technical help facilitators of discussions, and technical help when necessarywhen necessary

Participate in synchronous collaboration by Participate in synchronous collaboration by utilizing the live discussion featureutilizing the live discussion feature

Participate in asynchronous collaboration Participate in asynchronous collaboration through the use of threaded discussions and through the use of threaded discussions and e-maile-mail

Design RecommendationsDesign Recommendations• Implement a collaboration software toolImplement a collaboration software tool

Perform Collaborative

Research

Discuss Hot Topics

Share Resources

Access Help Provide Peer Feedback

Post, View and Update

Documents

Co-writeGrants

PublicationsPresentations

Learn from one another

TASKS

Design RecommendationsDesign Recommendations

Anonymity Privacy

Synchronous Communication

ChatAccountability

File RepositoryVersion Control,

Archive, Search and Retrieve items

OrganizerTimelines

Notifications

Technical SupportTutorial

facilitators of discussion live help

Asynchronous Communication

Threaded Discussion Area

Listservs

FEATURES

FlowchartFlowchart

AACTE LogoAACTE Logo

AACTE Member’s Collaboration ToolAACTE Member’s Collaboration Tool

Login:Login:

Username:Username:

Password:Password:

University Affiliation:University Affiliation:

E-mail Address:E-mail Address:

I forgot my password email support at I forgot my password email support at [email protected]@aacte.org

AACTE and GMU Collaboration Tool Storyboards


Discussion Discussion BoardBoard

File File RepositoryRepository

Chat Chat FeatureFeature

CalendarCalendar

ListservsListservs

Technical Technical SupportSupport

Welcome PageWelcome Page Hot Topics:Hot Topics:





Chat FeatureChat Feature

CalendarCalendar

ListservsListservs


Discussion BoardDiscussion Board(asynchronous communication)(asynchronous communication)






CalendarCalendar

ListservsListservs


File RepositoryFile RepositoryIncludes: Includes:

version control version control (check in and check out feature)(check in and check out feature)

ability to archive, search and retrieve ability to archive, search and retrieve itemsitems






CalendarCalendar

ListservsListservs


Chat FeatureChat Feature(synchronous communication)(synchronous communication)






CalendarCalendar

ListservsListservs


CalendarCalendarIncludes: Includes:

notification of meetingsnotification of meetings

Lists eventsLists events

creates project timelinescreates project timelines






CalendarCalendar

ListservsListservs


ListservsListservs(asynchronous communication, e-mail)(asynchronous communication, e-mail)






CalendarCalendar

ListservsListservs


Technical SupportTechnical Support800# for live support800# for live support

Support TutorialsSupport Tutorials

Facilitator of discussionFacilitator of discussion


Formative EvaluationFormative Evaluation

• Expert ReviewExpert Review– Before developmentBefore development

• Field TestsField Tests– Select group of usersSelect group of users– Completed before implementation of tool Completed before implementation of tool

• Ongoing EvaluationOngoing Evaluation– After full implementation of toolAfter full implementation of tool– Provide suggestions for improvementProvide suggestions for improvement

ReferencesReferencesAmerican Association of Colleges for Teacher Education. (n.d.). American Association of Colleges for Teacher Education. (n.d.). Committee on Technology in Committee on Technology in

Teacher EducationTeacher Education. Retrieved November 6, 2005, from . Retrieved November 6, 2005, from http://http://www.aacte.org/about_us/committee_technology_edu.htmwww.aacte.org/about_us/committee_technology_edu.htm

American Association of Colleges for Teacher Education. (n.d.). American Association of Colleges for Teacher Education. (n.d.). Goals/Motives of the Activity Goals/Motives of the Activity Related to the Goals/Motives of AACTERelated to the Goals/Motives of AACTE. Retrieved from . Retrieved from http://http://www.aacte.org/about_us/committee_technology_edu.htmwww.aacte.org/about_us/committee_technology_edu.htm

Finholt, T. (2001). Collaboratories: Annual Review of Science Information Technology, (p. 36).Finholt, T. (2001). Collaboratories: Annual Review of Science Information Technology, (p. 36).

Jonassen, D. H., Tessmer, M., & Hannum, W. H. (1999). Jonassen, D. H., Tessmer, M., & Hannum, W. H. (1999). Task Analysis Methods for Task Analysis Methods for Instructional Design.Instructional Design. Mahwah, New Jersey: Lawrence Erlbaum Associates. Mahwah, New Jersey: Lawrence Erlbaum Associates.

Kezar, A. (2005). Redesigning for Collaboration within Higher Education Institutions: an Kezar, A. (2005). Redesigning for Collaboration within Higher Education Institutions: an Exploration into the Development Process. Exploration into the Development Process. Research in Higher Education, 46Research in Higher Education, 46(7), 831-859. (7), 831-859.

Nome, E. M. (1998). CMC and Higher Education. Nome, E. M. (1998). CMC and Higher Education. Journal of Computer Mediated Journal of Computer Mediated Communication, 4Communication, 4(2).(2).

ReferencesReferencesQueitzsch, M. (1997, January). Queitzsch, M. (1997, January). A Planning Process for Creating Collaboration among A Planning Process for Creating Collaboration among

DeansDeans. Retrieved January 3, 2005, from Northwest Educational Technology . Retrieved January 3, 2005, from Northwest Educational Technology Consortium Web Site: Consortium Web Site: http://http://www.netc.org/preservice/deans.htmlwww.netc.org/preservice/deans.html

Swan, J., Scarbrough, H., & Robertson, M. (2002). The Construction of 'Communities of Swan, J., Scarbrough, H., & Robertson, M. (2002). The Construction of 'Communities of Practice' in the Management of Innovation. Practice' in the Management of Innovation. Management Learning, 33Management Learning, 33(4), 477-496. (4), 477-496.

Wellman, B., Nazer, N., & Koku, E. (). Netting Scholars: Online and Offline. Wellman, B., Nazer, N., & Koku, E. (). Netting Scholars: Online and Offline. American American Behavioral Scientist, 44Behavioral Scientist, 44(10), 1752-1772. (10), 1752-1772.

Wikipedia The Free Encyclopedia. (n.d.). Wikipedia The Free Encyclopedia. (n.d.). CollaborationCollaboration. Retrieved November 11, 2005, . Retrieved November 11, 2005, from from http://http://en.wikipedia.org/wiki/Collaborationen.wikipedia.org/wiki/Collaboration

Wikipedia The Free Encyclopedia. (n.d.). Wikipedia The Free Encyclopedia. (n.d.). Community of PracticeCommunity of Practice. Retrieved November . Retrieved November 11, 2005, from 11, 2005, from http://http://en.wikipedia.org/wiki/community_of_practiceen.wikipedia.org/wiki/community_of_practice

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