Amendment One€¦ · Amendment One RFP– PS-2019-0024 – Civil Engineering Services for 2020...

Amendment One

RFP– PS-2019-0024 – Civil Engineering Services for 2020 Road Works

Changes, updates, and/or corrections as part of this addendum:

1. Correction of Schedule C1 project label on Map (Annex 4) and corresponding project code

in the Lump Sum table (Annex 5). Change from Countryview North to Wynngate.

2. Clarification of wording in the Schedule B Grading/Reconstruction Lump Sum tables

(Annex 5) from “subgrade” to “structure”.

3. Reference to “GBC” in the Schedule B Grading/Reconstruction Lump Sum tables (Annex 5)

has been removed.

4. Revision of Schedule B1 to remove 1.6km out of 4.8km of Grading, as a portion that was

previously included had already been upgraded. Map in Annex 4 and

Grading/Reconstruction Lump Sum table in Annex 5 have been revised to reflect the

change.

5. Addition of Schedule D Base Pave project. A new Schedule D1 Map (Annex 4) and

Schedule D Base / Pave Details and Lump Sum Tables (Annex 5) has been added. Section

4. Basis of Payment, 4.1.2 Contract value table has also been updated to include Schedule

D.

6. Schedule A Overlay Details and Lump Sum Tables (Annex 5) has had Schedule A1

updated to reflect the corrected project length, County Estimated Total Site Occ. Days, and

County Estimated Paving Days.

Addendum Number: One

File Number: PS-2019-0024

Date of Issue: August 23, 2019

Issued By: County Representative

Total Page(s): One (1)

Latest Revision: August 23, 2019 RFP # PS-2019-0024 – Civil Engineering Services for 2020

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4. Basis of Payment

4.1 Pricing Schedule

4.1.1 Payment for the satisfactory performance of the work under this Contract shall be based on the method of payment as detailed below.

The Schedule of Costs will serve as the basis for invoicing. Invoices must be supplemented with a detailed Expenditure Report showing per Phase percentage completion and costs this period, costs to date, projected final costs, and original estimated costs. As well, a total in each expenditure column summarizing the Total Costs will be required.

The Expenditure Report must include the costs represented by the current invoice and must be attached to the current invoice for easy reference.

4.1.2 This Contract value shall not be exceeded without the approval of the County Project Authority

Schedule A B C D Total Authorized Services Value: (CAD) $ $ $ $

GST payable (5%) $ $ $ $ Total Maximum Authorized Contract Value: (CAD)

$ $ $ $

4.2 Disbursements

4.2.1 The following costs shall be included in the fixed ceiling price in $CAD (with a Maximum of 2% by phase):

Communication expenses including but not limited to facsimile, local phone and cellular charges, administrative support provided by the Consultant’s staff to other members of its staff; and standard PC, presentation projection equipment, or computer aided design and drafting equipment (excludes specialized equipment or software as identified in the Consultant’s submission.);

4.2.2 No other expenses incurred by the Consultant will be reimbursed.

4.3 Method of Payment

4.3.1 Payments under the Contract shall be conditional upon performance, completion and delivery of the work, or any part of the work to the satisfaction of the Project Authority but subject to the submission to and approval by the County Project Representative of a claim for payment.

4.3.2 Subject to Council appropriation of funds and to 4.1.1 above, payment by the Project Authority for the work shall be made:


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a) in the case of a progress payment, within thirty (30) days following the date of receipt of a dulycompleted work or progress report or within thirty (30) days of receipt of an invoice requestingpayment, whichever is later, and

b) in the case of a final payment, within thirty (30) days following the date of receipt of the completedwork or within thirty (30) days of receipt of an invoice requesting payment, whichever is later.

4.3.3 For purposes of the Contract a full day is any period of seven and one half (7.5) hours within anytwenty-four (24) hour period.

4.3.4 Payment will be made for services rendered, provided that:

a) the work is deemed satisfactory by the County;

b) invoices are submitted in accordance with the invoicing instructions contained herein, and asincorporated by reference in Section 5;

4.4 Invoicing

4.4.1 Invoicing is accepted via email, regular mail or Fax; preferably by email to [email protected]. The County of Grande Prairie’s payment terms are NET 30 unless otherwise posted on the invoice submitted. Cheque runs are processed weekly on Tuesday. For immediate payments, the invoice must be coded and signed by the proper authority and submitted to the accounts payable department no later than Friday to make it into the following cheque run. An EFT deposit is the preferable means of payment and can be set up upon request to the accounts payable department. Physical cheques are sent in regular mail on Wednesdays.

4.4.2 All invoices submitted for payment must be checked over and “signed off” by a project-knowledgeable representative of the Consultant. Failure to do so may result in rejection of the invoice.

4.4.3 The Consultant must include an Expenditure Report with each invoice, which must include the costs represented by the current invoice and must be attached to the current invoice for easy reference. The Report must identify the work completed and/or an itemized list of expenses, including all applicable receipts.

4.4.4 The Consultant is required to provide the following information on each invoice:

a) the legal name of the entity or individual, as applicable, i.e. the name associated with the SocialInsurance Number (SIN) or Business Number (BN), as well as the address and the postal code;

b) the status of the Consultant, i.e. individual, unincorporated business, corporation or partnership;

c) for individuals and unincorporated businesses, the Consultant’s SIN and, if applicable, the BN, orif applicable, the Goods and Services Tax (GST) number;

d) for corporations, the BN, or if this is not available, the GST number. If there is no BN or GSTnumber, the T2 Corporation Tax number must be shown.


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mailto:[email protected]

4.5 Time Verification

4.5.1 Time charged and the accuracy of the Consultant’s time recording system may be verified by theCounty Project Representative before or after payment is made to the Consultant under the termsand conditions of the Contract. If verification is done after payment, the Consultant agrees torepay any overpayment immediately upon demand by the County.

4.6 Federal Goods and Services Tax (GST) Program

4.6.1 The Consultant’s GST number is ___________.


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Annex 4 – Schedule location maps

(PAGE INTENTIONALLY LEFT BLANK)


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DELETEABLE


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ANNEX 5 – TOTAL SCHEDULE COST SUMMARY TABLE

Lump sums are only to include the items listed below for each type of work. The County acknowledges that there may be other costs associated with the project; additional items approved by the County Project Authority, necessary to complete the project will be managed using Extra Work Orders based on the Proponent’s unit rate schedule. All lump sum items will be paid based on a percentage completed not hourly fees.

All personnel on site are to be based local to the project area; costs associated with bringing in out of town staff shall not be included.

Digital drawing linework submissions are to be in the file type: Shape (ArcGIS) with the projection UTM NAD 83 Zone 11N.


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SCHEDULE A – OVERLAY DETAILS AND LUMP SUM TABLES

1) PRELIMINARY ENGINEERING - Lump Sum to include:

Video log of the project

Topographical survey (asphalt extents and surface features)

Field inspections and assessment

Utility notification

Design review meeting

Geotechnical investigation (Deleteable)

2) DETAILED DESIGN - Lump Sum to include:

Preparation of detailed design drawings

Preparation of budget

Detailed design review meeting – 60%

Detailed design review meeting – pre-tender

3) TENDER PACKAGE PREPARATION - Lump Sum to include:

Bid item summary & cost estimate

Special provisions/review with the County

Completed tender package

Tender opening and bid package reviews

Tender award information & contract signing

4) CONTRACT ADMINISTRATION & PROJECT MANAGEMENT- Lump Sum to include:

Pre-construction meeting with the County & contractor(s)

Traffic Accommodation Strategy (TAS) & Environmental Construction Operations (ECO) Plan Review

Project update meetings (frequency to be determined)

Monthly progress payment certificates

5) CONSTRUCTION Survey - Lump Sum to include:

Base line

Centerline nails

Spotting for paint lines

*to follow Alberta Transportation frequencies

6) CONSTRUCTION Quality Assurance/Material Testing - Lump Sum by phase:


7) CONSTRUCTION SUPERVISION - Lump Sum to include:

Project Manager – 1 hr/day, all construction days

Construction Supervisor - 10 hr/day, all construction days

Scale Person and Checker - 14 hr/day, paving construction days


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8) POST CONSTRUCTION - Lump Sum to include:

Construction Completion Inspection with the County & Contractor

Final measurements and details, and on-Record survey


Segregation Inspection

Final Inspection with the County & Contractor

1 Year Road Works Warranty

Submission of Finals and Summary Report

Digital Record drawings to include:

All CSP invert elevations

Edge of ACP including approaches

Sign locations and type

File type: Shape

Projection: UTM NAD 83 Zone 11 North

Schedule & Map A1 A2

A3 DELETEABLE

Project Code SR.LVR20 SR.VN20 SR.WW20 Type of Work Overlay Overlay Overlay Length (Km) 1.8 3.3 0.7

Lift 50mm 50mm 50mm Level Course 30mm 30mm 30mm

County Estimated Total Site Occ. (for Const. Super. evaluation purposes only)

9 17 4

County Estimated Paving Days (for Const. Super. evaluation purposes only)

3 6 1

1) PRELIMINARY ENGINEERING - Lump Sum

Geotechnical Investigation (Deleteable) 2) DETAILED DESIGN - Lump Sum

3) TENDER PACKAGE PREPARATION - Lump Sum

4) CONTRACT ADMINISTRATION - Lump Sum

5) CONSTRUCTION Survey - Lump Sum

6) CONSTRUCTION QA/MT - Lump Sum by phase

ACP

7) CONSTRUCTION SUPERVISION - Lump Sum

8) POST CONSTRUCTION - Lump Sum


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SCHEDULE B – GRADING/RECONSTRUCTION DETAILS AND LUMP SUM TABLES



Topographical survey for site plan preparation



Environmental factors incl. "No-Go" area delineation, and biophysical assessment (as required)

Geotechnical investigation




Individual Ownership Plans (IOPs) incl. legal survey w/ registration (as required)


Utility coordination

Crossing agreements (as required)









4) CONTRACT ADMINISTRATION & PROJECT MANAGEMENT - Lump Sum to include:






Survey data files provided to the contractor (for machine control)

Clearing flagging

Work stakes / base line

Grade stakes - one set

Plug CSPs

Final grade stakes - 2 sets

Quantity measurements



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Scale person and Checker - 14 hr/day, surfacing gravel construction days



Final measurements and details

Borrow source locations and volume measurements (as required)






All CSP invert elevations

Edge of Gravel including approaches


File type: Shape



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Schedule & Map B1 B2 B3 B4

Project Code CR.2001 CR.2013 CR.2023 CR.2005

Type of Work Grading/ Recon.

Grading/ Recon.

Grading/ Recon.

Grading/ Recon.

Length (Km) 3.2 3.2 3.2 3.2

New Road Structure 9m Top 8m Top 8m Top 9m Top

0.8m Structure

0.8m Structure

0.8m Structure

0.8m Structure

3.5:1 side slope

3.5:1 side slope

3.5:1 side slope

3.5:1 side slope


16 16 16 16

County Estimated Gravel Surfacing days (for Const. Super. evaluation purposes

only) 4 4 4 4

1) PRELIMINARY ENGINEERING - LumpSum

2) DETAILED DESIGN - Lump Sum

3) TENDER PACKAGE PREPARATION -Lump Sum

4) CONTRACT ADMINISTRATION - LumpSum


6) CONSTRUCTION QA/MT - Lump Sumby phase

Grading

Gravel Surfacing

7) CONSTRUCTION SUPERVISION -Lump Sum



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SCHEDULE C – MUNICIPAL CURB & GUTTER DETAILS AND LUMP SUM TABLES






Geotechnical investigation









Hydrovac – supervision and GPS location













Survey data provided to the contractor (as required)


Curb and gutter layout







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All relevant pipe invert elevations

Edge of ACP or gravel including approaches, and back of curb


File type: Shape



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Schedule & Map C1 C2

Project Code CL.WG20 CL.WD20

Type of Work Muni. C&G Muni. C&G

Length (Km) 0.9 0.53

New Road Structure C&G both sides C&G both sides

Monosidewalk one side

Monosidewalk one side

80mm ACP 80mm ACP

300mm GBC 300mm GBC

Triaxle grid Triaxle grid


21 12







Grading

GBC

ACP

Concrete




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SCHEDULE D – BASE / PAVE DETAILS AND LUMP SUM TABLES







Geotechnical investigation (deletable)








Hydrovac – supervision and GPS location













Survey data provided to the contractor (as required)


Grade stakes – 1 set







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Scale Person and Checker - 14 hr/day, GBC and ACP construction days










All relevant pipe invert elevations

Edge of ACP including approaches


File type: Shape



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Schedule & Map D1

Project Code NS.TR712

Type of Work Base / Pave

Length (Km) 4.9

New Road Structure 9m Top

120mm ACP

300mm GBC

4:1 Side Slope

Geogrid Biaxial - BX1200


21

County Estimated GBC & ACP days (for Const. Super. evaluation purposes only)

14







GBC

ACP




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End of Addendum Number 1

It is MANDATORY to return a signed copy of this Amendment in the RFP package submitted.

Signature Section for Confirmation of Receipt of Addendum No. 1 (Include in RFT Submittal)

_________________________ ________________________

Contractor’s Name (Print) Contractor’s Signature

_________________________ Date


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Amendment One€¦ · Amendment One RFP– PS-2019-0024 – Civil Engineering Services for 2020...

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