IDM Chapter 104 Utility Coordination Gail Lee Utility and Railroad Engineer, INDOT June 10, 2015.
Amended Laws for UTILITY COORDINATION
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Transcript of Amended Laws for UTILITY COORDINATION
AMENDED LAWS FOR UTILITY COORDINATION
2009 AASHTO R/W & UtilitiesSubcommittee Conference
April 22nd
“You either pay now or pay later - Pick your poison”
PAY NOW…
Avoid unnecessary relocations
Resolve all foreseeable conflicts
OR PAY LATER…
Delays DamagesClaimsIncreased costs
DID YOU KNOW?DID YOU KNOW?What the State Utilities Engineerlooked like in 2000?
DID YOU KNOW?DID YOU KNOW?2000 2008
CWP vs. Utility Delays
FY 2008 ConstructionTime Extensions
Plan Error18%
Weather5%
Utilities31%
Extra Work/Increased Quantities
13%
Other33%
RECENT EXAMPLES OF PROJECTS DELAYED
US-441 Dublin: 206 days - $1.18 million SR-92 Douglas Co: 334 days - $1.92 million SR-166 Douglas Co: 309 days - $ 113
thousand Mercer Univ. Bibb Co: 577 days - $3.78
million Fury’s Ferry Road: 457 days
(Augusta)
Utility Time Extensions – Detail FY 2005 Study
Lack of Project/Utility Coordination
43%Lack of Resources
28%
Low Priority19%
Other10%
4% 31%
20%22%
23%
Utility Mitigation Efforts
GDOT Board & Commissioner:
Initiated Utility Task Force August 2005 Internal/GDOT Policies &
Procedures
43% Lack of Project/Utility Coordination
Utility Mitigation Efforts State Utilities Office
Electronic Data Guidelines (EDG) / Automated Drafting Design System (ADDS)
Plan Presentation Guide (PPG) Plan Development Process (PDP) Consultant Management Process Improvement
(CMPI) Consultant Cost Proposal Standardization Geographical Information System (GIS) Performance Based Contracting Field Plan Review Checklists
Utility Mitigation Efforts State Utilities Office
Utility Design/Build Specification Field Plan Review Inspections Office of Utilities Web Page Electronic Plans Transfer Guidelines Environmental Issues Created Utility Task Force
4 Subcommittee Teams (R/W Team – monthly reports)
Training and Education Notice of Award & Authorization letters
Utility Mitigation Efforts
State Utilities Office Electronic Receipt and Submittal of Utility
Invoices Electronic Submittal of Utility Agreements Utility Plans Re-Engineering Organizational Structure Utility Redline Software Subsurface Utility Engineering (SUE) SUE Program Enhancement Utility Accommodation Policy & Standards
Manual
Utility Mitigation Efforts State Utilities Office
Utility Coordination Scope of Services Move to New GDOT Headquarters (Apr. ‘08) Georgia Utility Permitting System (GUPS) TRAQS TPRO CMIS PeopleSoft Privileges Utility Phase Funding
Early Authorizations & Master Agreements for PE
Utility Mitigation Efforts
State Utilities Office GA PSC – Large Projects Locator Certification AASHTO Best Practices SHRP – R-15 Utility Coordination Study Awards and Recognitions Senate Bill 19 – Legislative Session 2007
Utility Mitigation Efforts
Senate Bill 19 Accountability (PIF) Contract Items
$$ - GDOT fund PDP Deadlines Mediation Rule/Jan. ‘08
Project lettings May ‘08
19% Low Priority
28% Lack of Resources
Lack of Project/Utility Coordination
43%Lack of
Resources28%
Low Priority19%
Other10%
PROPOSED MEDIATION RULE
672-19 Legislative Intent Applicability Time Period Escalation Process Mediation Board & Procedures Costs Decisions / Mediation Period
OVERVIEW OF MEDIATIONRULE & PROCESS
LEGISLATIVE INTENT Mediation less expensive than
Litigation
OVERVIEW OF MEDIATIONRULE & PROCESS
APPLICABILITYThree (3) Types of Disputes
WORK PLAN REVISED WORK PLAN ANY OTHER MATTER
TIME PERIOD FOR APPLICABILITY
May 2008 Letting
OVERVIEW OF MEDIATIONRULE & PROCESS
ESCALATION PROCESSNotice of Potential Dispute to Utility
Structured Negotiation Process (Formalizing Communication)
Prerequisite to the Mediation Board
GDOT Project DevelopmentUtility Relocation Funding & Mediation Process
OVERVIEW OF MEDIATIONRULE & PROCESS
MEDIATION BOARD & PROCEDURES 3 Member Board Qualified by State Office of Dispute
Resolution Written Petition for Mediation Board established w/in 30 days Hearing held w/in 60 days No Direct Relationship (contractually or
employed) w/in previous 6 months
OVERVIEW OF MEDIATIONRULE & PROCESS
COSTS Utility & GDOT – Pay for Member
Selected Utility & GDOT – Equally pay for 3rd
Member Party Acts in Bad Faith
May be responsible for All costs
OVERVIEW OF MEDIATIONRULE & PROCESS
DECISIONS / MEDIATION PERIOD Majority Vote – No Ties Public Document Subject to Judicial Review (Superior
Court) An Agreement is reached or 60 days
Can extend if mutually agreed by the parties
GDOT Resources
– Office of Utilities– Office of Construction– Office of Construction Claims– Legal Services– District Offices
Time Extensions Related to Utility Delays
FY200520%
FY200627%
FY200739%
FY200831%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
FY2005 FY2006 FY2007 FY2008
ReferencesSENATE BILL 19
http://www.legis.ga.gov/legis/2007_08/sum/sb19.htm (Click on “Current Version” and you should be able to view)
GDOT RULE – CHAPTER 672-19GOVERNING UTILITIES MEDIATION PROCESS
(Georgia Secretary of State website – http://sos.georgia.gov/rules_regs.htm)
ESCALATION POLICY(GDOT website – Chapters 2 & 4 of the UAM: http://www.dot.ga.gov/doingbusiness/utilities/Pages/default.aspx)
THAT’S ALL
FOLKS