AMENDED AND SUBSTITUTED AGENDA€¦ · 5. Presentation- Bicycle Safety Research Presentation by...

The established protocol for minutes of this meeting will be to list all attendees, and with each item on which a vote is conducted in the ordinary course in order to take

formal action, those voting nay or abstaining will be identified by name. Any member who is absent from the meeting for any period of time during which a vote of the body

is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the absence can be duly noted in the minutes. Roll Call votes will be taken as

required by law or upon the request of any member that is approved by the chair, and the vote of each member for or against the proposition, or abstention, will be

incorporated in the minutes or recorded on a separate sheet attached to the minutes.

The MPO receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of

1964. For more information or to obtain a Title VI Complaint form, visit www.dmampo.org/title-vi/ or call 515-334-0075.

NOTICE OF MEETING Des Moines Area Metropolitan Planning Organization (MPO)

Policy Committee

4:00 p.m., Thursday, June 15, 2017

Des Moines Area MPO Burnham Conference Room

–

AMENDED AND SUBSTITUTED AGENDA 1. Call To Order

2. VOTE: Approval of Agenda

3. VOTE: Approval of Meeting Minutes ......................................................................................................... Page 2 Approve the May 25, 2017, meeting minutes.

4. CONSENT and VOTE: Approval of the Financial Statements ..................................................................... Page 6 5. CONSENT and VOTE: Contracts and Expenses ........................................................................................... Page 7 6. PUBLIC COMMENT ...................................................................................................................................... Page 9

Time for public comment on actions taken by the MPO board.

7. PRESENTATIOIN: Bird-Friendly Iowa ........................................................................................................ 0 A presentation by Iowa Audubon regarding the new certification program for cities.

8. REPORT and VOTE: Draft Federal Fiscal Year 2018-2021 Transportation Improvement Program ......... Page 11 Report regarding the draft Federal Fiscal Years 2018-2021 Transportation Improvement Program;

consider approval. 9. REPORT and VOTE: Fiscal Year 2018 Investment Policy .......................................................................... Page 12

Review the MPO’s existing investment policy for Fiscal Year 2018; consider approval.

10. REPORT and OPTIONAL VOTE: Policy and Procedure Regarding Contract Approval .............................. Page 13 Report and discussion on the policy and procedures regarding contract approval; consider approval.

11. REPORT and OPTIONAL VOTE: Federal Fiscal Year 2017-2020 Transportation Improvement Program Amendment Request ................................................................................................................................ Page 16

Report regarding the city of West Des Moines and Polk County’s requests to amend the Federal Fiscal Year 2017-2020 Transportation Improvement Program; consider approval.

12. REPORT and OPTIONAL VOTE: Transit State of Good Repair Performance Targets ............................... Page 17 Report regarding the minimum asset management standards set to meet the Federal Transit

Administrations final ruling; consider approval.

13. REPORT: Executive Director Annual Review Update ............................................................................... Page 18 Update on the Committee’s timeline for the MPO Executive Director Review.

14. REPORT: Additional Member Representatives ....................................................................................... Page 19 Update on additional representatives for member communities.

15. REPORT: MPO Strategic Plan .................................................................................................................... Page 20 Monthly check-in with State Public Policy Group (SPPG) on the MPO Strategic Plan.

16. REPORT: UPWP Project Update ................................................................................................................ Page 21 Update on projects listed in the FY 2018 Unified Planning Work Program and Budget.

17. REPORT: Container Locator Project .......................................................................................................... Page 22 Update on the Container Locator website.

18. REPORT: Upcoming Events ....................................................................................................................... Page 23 19. INFORMATION: MPO Progress Report ..................................................................................................... Page 24 20. Other Non-Action Items of Interest to the Committee 21. Next Meeting Date – August 17, 2017, at 4:00 p.m. (NO MEETING IN JULY) 22. Adjournment

tdeckard

Highlight

© FY 2017 Des Moines Area Metropolitan Planning Organization Please call (515) 334-0075 to obtain permission for use.

AGENDA REPORT

POLICY COMMITTEE

June 2017 Item No. 3

ISSUE: Approval of Meeting Minutes

VOTE: Consider approval of the May 25, 2017, MPO Policy Committee meeting minutes. BACKGROUND:

The minutes of the May 25, 2017, MPO Policy Committee meeting are attached on the following pages.

RECOMMENDATION:

Approve the minutes of the May 25, 2017, MPO Policy Committee meeting. STAFF CONTACT:

Tracey Deckard, [email protected] (515) 334-0075

2

mailto:[email protected]

© FY 2010 Des Moines Area Metropolitan Planning Organization. Please call (515) 334-0075 to obtain permission for use.

Meeting Minutes

Des Moines Area Metropolitan Planning Organization (MPO)

4:00 p.m., Thursday, May 25, 2017

Des Moines Area MPO Burnham Conference Room The MPO held a meeting at 4:00 p.m. on May 25, 2017, in the Des Moines Area MPO Burnham Conference Room.

Before the meeting, the MPO staff emailed agenda packets to the MPO’s representatives and posted the agenda at the

MPO office on 5/18/17. The fiscal year-to-date publication cost of meeting minutes for the MPO: $618.23. In

addition to these published tentative minutes, there also may be additional Meeting Notes on file with the MPO

staff that are public records and available upon request as provided by law. These tentative minutes reflect all

action taken at the meeting.

MPO Representatives Present:

Vern Willey | City of Altoona

Gary Lorenz | City of Ankeny

Paul Moritz | City of Ankeny

David Jones | City of Ankeny

Brian Lohse | City of Bondurant

Ruth Randleman | City of Carlisle

John Edwards | City of Clive

Ted Weaver| City of Clive

Mark Hanson | Dallas County

Elizabeth Presutti | DART

Chris Coleman| City of Des Moines

Skip Moore | City of Des Moines

Frank Cownie | City of Des Moines

Larry Hulse | City of Des Moines

Scott Sanders| City of Des Moines

Erin Olson-Douglas | City of Des Moines

Jen Schulte | City of Des Moines

Carl Metzger | City of Des Moines

Laura Graham | City of Des Moines

Joe Gatto | City of Des Moines

Tom Armstrong | City of Grimes

Jim Sanders | City of Johnston

Tom Leners | Madison County**

Greg Crocker | City of Mitchellville

Stephanie Riva | City of Norwalk

Jeff Mullen | City of Pleasant Hill

Angela Connolly | Polk County

Tom Hockensmith | Polk County

Robert Andeweg | City of Urbandale

Creighton Cox| City of Urbandale

Mike Carver | City of Urbandale

Allan Adams | Van Meter**

Dean Yordi | Warren County

Tim Moerman | City of Waukee

Tom Hadden| City of West Des Moines

Russ Trimble | City of West Des Moines

Sara Constable | HIRTA

Mike Clayton | IDOT *

MPO Representatives Absent: Skip Conkling | City of Altoona

David Chelsvig | City of Cumming

Jill Altringer | City of Grimes

Ryan Waller | City of Indianola

Paula Dierenfeld | City of Johnston

Gary Mahannah | City of Polk City

Rick Peterson | City of Waukee

Steve Gaer | City of West Des Moines

Rick Messerschmidt | West Des Moines

Diana Willits | City of Windsor Heights

Kevin Foley| Des Moines Airport *

* Advisory/Non-Voting Representatives

** Associate/Non-Voting Representatives Others Present:

Clifford Leonard, Public

Rick Tollakson | Chair- Greater DSM Water Trails

MPO Staff Present:

Jonathan Wilson | General Counsel

Todd Ashby | Executive Director

Dylan Mullenix | Assistant Director

Zach Young | Principal Planner

Mike Armstrong | Transportation Planner

Marcus Coenen | Transportation Planner

Teva Dawson | Senior Planner

Gunnar Olson | Communications Manager

Tracey Deckard | Office Manager

Allison Riley | MPO Intern

3


1. Call to Order

MPO Chair Tom Armstrong recognized a quorum and called the May 25, 2017, meeting to

order at 4:03 p.m.

2. Approval of Agenda

MOTION: A motion was made and seconded to approve the Des Moines Area

Metropolitan Planning Organization May 25, 2017 meeting agenda.

MOTION CARRIED UNANIMOUSLY

3. Approval of the Meeting Minutes


Metropolitan Planning Organization’s April 20, 2017 minutes.


4. Approval of Financial Statements


Metropolitan Planning Organization’s Financial Statements.

MOTION CARRIED UNANIMOUSLY [Elizabeth Prescutti- arrives 4:06]

[Russ Trimble arrives 4:07]

Public Comment:

Public Comment regarding TIP Amendment- no public appeared.

Rick Tollakson, Chair of the Water Trails Advisory Committee provided an update to the Policy

Committee about the funds raised for the project to date. Encouraged continued work of this

important project and thanked the MPO for their guidance and assistance.

5. Presentation- Bicycle Safety Research

Presentation by Steven Spears of the University of Iowa on bicycle safety.

6. Fiscal Year 2017 Unified Planning Work Program and Budget

Staff presented. Extended discussion ensued.

MOTION: A motion was made and seconded to approve the FY 2018 Unified Planning

Work Program and Budget.

MOTION CARRIED with Chris Coleman, City of Des Moines; Joe Gatto, City of Des Moines;

Laura Graham, City of Des Moines; Brian Lohse, City of Bondurant; and Tom Hockensmith,

Polk County, voting no.

7. Federal Fiscal Year 2021 Surface Transportation Block Grant Program

Staff presented. Discussion ensued.

MOTION: A motion was made and seconded to approve the Federal Fiscal Year 2021

Surface Transportation Block Grant Program as amended by the Executive

Committee.


8. Federal Fiscal Year 2017-2020 Transportation Improvement Program Amendment

Request

Staff presented.

MOTION: A motion was made and seconded to approve the FFY 2017-2020

Transportation Improvement Program Amendment made by the Iowa DOT.


4


9. Water Trails Contracts

Staff presented. Discussion ensued.

MOTION: A motion was made and seconded to approve both of the contracts to complete

and the Phase 1 Implementation of Water Trails & Greenways Plan.

MOTION CARRIED.

TOM HOCKENSMITH OF POLK COUNTY- ABSTAINED.

10. Executive Director Review Chair- Tom Armstrong presented. Gary Lorenz was appointed Chair of the Review

Committee. Tom Hockensmith of Polk County requested an attendance list of all Review

Committee members.

Report only.

11. Federal Fiscal Year 2018-2021 Transportation Improvement Program Draft Project

List

Staff presented. Report only. Chris Coleman, City of Des Moines, requested that a summary

of the projects be provided.

12. Stormwater Management Policy

Staff presented. Report only.

13. Draft Bridge Condition Report Staff presented. Report and discussion only.

14. Upcoming Events

Staff presented. Report only.

15. MPO Progress Report

Information only.

16. Other Non-Action Items of interest to the Committee

MPO Transportation Planner Marcus Coenen presented a video from a test ride of the Data

Bike.

Executive Director, Todd Ashby, reported that the MPO has been contacted by Google

regarding the Data Bike and information.

17. Next Meeting Date- June 15, 2017 at 4:00 p.m.

18. Adjournment

Hearing no objection to the contrary, Chair Tom Armstrong adjourned the meeting at

4:56 p.m.

5


AGENDA REPORT

POLICY COMMITTEE


ISSUE: Approval of Consent Items VOTE: Consider approval of the May 2017 Financial Statement. BACKGROUND:

The Financial Statement will be included prior to the Policy Committee meeting.

RECOMMENDATION: Approve the Financial Statement. STAFF CONTACT: Tracey Deckard, [email protected] (515) 334-0075

6



AGENDA REPORT

POLICY COMMITTEE


ISSUE: Contracts and Expenses

Consent and VOTE: Consider approval of the following expenses in accordance with the MPO’s proposed policies and procedures regarding contracts and expenses.

BACKGROUND:

Included on the following page is a list of expenditures that exceed the limits set by the MPO’s proposed policy and procedure.

RECOMMENDATION: Approve the list of expenditures. STAFF CONTACT: Todd Ashby, [email protected] (515) 334-0075

7


Monthly Expenditures in excess of $25,000

VENDOR PURPOSE AMOUNT REQUESTED

NOTES/INFORMATION AMOUNT BUDGETED

City of Des Moines TOD Code Work- Part of comp plan to develop new/updated codes

$26,252.00 STP funds- approved FY 2017 Budget; 1st Quarter 2017- final payment (remaining grant funds)

$26,252.00

8


AGENDA REPORT

POLICY COMMITTEE


ISSUE: Public Comment

PUBLIC INPUT: Opportunity for public comment on actions taken by the MPO board. BACKGROUND:

The MPO’s Public Participation Plan provides an opportunity for the public to comment on items on the agenda.

RECOMMENDATION:

None. Public comment only.

STAFF CONTACTS:

Todd Ashby, [email protected] (515) 334-0075.

9



AGENDA REPORT

POLICY COMMITTEE


ISSUE: Bird-Friendly Iowa

PRESENTATION: A presentation by Iowa Audubon regarding the new certification program for cities.

BACKGROUND:

A coalition of groups including Iowa Audubon, Trees Forever, Iowa Natural Heritage Foundation and the University of Iowa Sustainability Program are teaming up to kick-off a new Bird-Friendly Iowa program. Bird Friendly Iowa works with communities, organizations and citizens to create and enhance essential habitats that support birds, educates citizens about the importance of birds and healthy ecosystems, and provides public recognition for those who work for sustainable solutions for birds. Bird Friendly Iowa was envisioned by its partners as a program which could promote birds and habitat conservation in a variety of public and private locations across Iowa’s entire landscape. Bird Friendly Community is the first phase of what is intended to become an even all-encompassing program. This new certification program aims to protect and restore bird habitat, reduce threats to birds and engage people in birding and conservation. More information about the national program can be found here.

RECOMMENDATION:

None. Presentation only.

STAFF CONTACTS:

Teva Dawson, [email protected] (515) 334-0075.

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http://www.audubon.org/content/creating-bird-friendly-communities-1



AGENDA REPORT

POLICY COMMITTEE


ISSUE: Draft Federal Fiscal Year 2018-2021 Transportation Improvement Program

REPORT and VOTE: Report regarding the draft Federal Fiscal Years 2018-2021 Transportation Improvement Program and Advanced Construction Request Letter; consider approval.

BACKGROUND:

The MPO staff is required to develop a four-year Transportation Improvement Program (TIP) by updating the current TIP for the MPO. The purpose of the TIP is to list all projects in the MPO planning area proposed to receive federal funding and scheduled to begin within the next four federal fiscal years. The MPO staff requested that MPO member governments and participating agencies review and report any project changes, new projects, or “roll-over” projects programmed in Federal Fiscal Year (FFY) 2017, 2018, 2019, 2020, and/or 2021. Staff developed the project listing for the FFY 2018-2021 TIP with the information provided by the member governments. The MPO received applications from the City of Pleasant Hill and Polk County to move $3 million and $4 million respectively into FFY 2018. Available fiscal capacity in FFY 2018 before incorporating community project requests is $4,308,467. Both projects cannot be programmed in FFY 2018 unless other projects are moved. The City of Pleasant Hill has requested that the MPO seek advanced construction for their project, which requires an official request letter from the MPO to the Iowa Department of Transportation (Iowa DOT). Currently the Polk County project is in FFY 2018 and Pleasant Hill’s project is split between FFYs 2018 and 2019 with $4.9 million in FFY 2018 and $3 million in FFY 2019. Either project can be moved at the MPO’s discretion. The MPO staff will submit the FFY 2018-2021 TIP draft to the Iowa DOT and Federal Highway Administration for review and comment on June 15, 2017. Staff will incorporate any comments received into the final draft. The final FFY 2018-2021 TIP is due to the Iowa DOT by July 15, 2017. The MPO’s Public Participation Plan requires the FFY 2018-2021 TIP to undergo a 45-day comment period and have a stand only public input meeting. Staff has scheduled a public input meeting at 5:00 p.m. on Tuesday, June 20, 2017, at the MPO office. The draft FFY 2018-2021 Transportation Improvement Program is available on the MPO website (click to access)

RECOMMENDATION:

Approve the draft Federal Fiscal Year 2018-2021 Transportation Improvement Program and forward to the Iowa DOT for their review and approve of the MPO’s request letter for advanced construction for the SE Connector project.

STAFF CONTACT:

Andrew Collings, [email protected] (515) 334-0075

11

https://dmampodemo.files.wordpress.com/2017/06/draft-tip-ffy-2017-2020_21.pdf

https://dmampodemo.files.wordpress.com/2017/06/draft-tip-ffy-2017-2020_21.pdf



AGENDA REPORT

POLICY COMMITTEE


ISSUE: Fiscal Year 2018 Investment Policy

REPORT and VOTE: Consider reaffirming the MPO’s existing investment policy for Fiscal Year 2018.

BACKGROUND:

The MPO currently holds a checking account at US Bank and an investment account at the Iowa Public Agency Trust, as administered through Wells Fargo. The MPO maintains a majority of its funds in the investment account and electronically transfers money between accounts, as needed. The MPO is required to review the policy at last once annually. The Fiscal Year 2018 Investment Policy is available to download from the MPO website (click to access).

RECOMMENDATION:

None. Report and discussion only.

STAFF CONTACT:

Todd Ashby, [email protected] (515) 334-0075

12

https://dmampodemo.files.wordpress.com/2013/06/investment-policy-fy-2018.pdf



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 10

ISSUE: Policy and Procedure Regarding Contract Approval REPORT and VOTE: Consider approving the policy and procedures regarding contract approval.

BACKGROUND:

On July 13, 2016, the Executive Committee discussed the accountability and transparency of the fiscal policies that govern major expenses by the MPO and the board’s comfort level with the existing protocols. The committee determined that staff should review the policies with the MPO’s legal counsel and develop and updated set of policies and procedures. The updated policy and procedure document is included on the following pages.

RECOMMENDATION:

Approve the updated policies and procedures regarding expenditures.

STAFF CONTACT:


13


#2851200

Policy and Procedure Regarding Contract Approval, Signatory Authority and Spending Limits

General

The authority to approve and sign contracts on behalf of the DMAMPO rests with the authorized Executive Director, although in some cases, additional approval of the Executive Committee or Policy Committee is also required.

Contracts over $5,000 and up to $25,000

All Contracts involving the expenditure of over five thousand dollars ($5,000) and up to twenty-five thousand dollars ($25,000) must be approved by the Executive Committee. Contracts below five thousand dollars ($5,000.00) and within a previously approved budget, signed by the Executive Director, will bind the DMAMPO. Such contracts will be reported to the Executive Committee at its next meeting. The Policy Committee will be made aware of contract commitments between $5,000 and $25,000 at the next Policy Committee meeting following the Executive Committee’s approval.

Contracts over $25,000

Contracts over the twenty-five thousand dollars ($25,000) threshold shall require approval of the Policy Committee.

Budget Changes

Monetary changes that may impact the Unified Planning Work Program (UPWP) shall be

brought to the Executive Committee for approval. Items include:

New projects that have not been already approved as part of the budget process.

An approved contract has a change order or accumulation of change orders exceeding 15% of its original cost.

Contracts over $100,000 (this may often be done as part of the budget process).

Any contract or business relationship where either money is to be returned to the DMAMPO, services are being terminated or cancelled, or both.

Capital projects.

Authorized Signatories

In keeping with the foregoing guidelines, the following representatives of the DMAMPO (herein “Authorized Signatories”) have the authority, with respect to contracts and agreements to approve and execute such contracts and agreements:

Executive Director

14

Assistant Director, when execution is time sensitive, the Executive Director is unavailable, and either the Executive Committee or the DMAMPO Chairperson has approved.

DMAMPO Chairperson

Any other person authorized by the Executive Committee

Renewals, Extensions, Amendments and Modifications

Renewals, extensions, amendments and modifications to previously approved contracts should be approved and signed in the same manner as the original contracts.

Conflicts of Interest

It is the responsibility of all DMAMPO employees to ensure that the DMAMPO does not knowingly enter into contracts that would give rise to a conflict-of-interests. DMAMPO employees must, accordingly, exercise their authority in a manner consistent with applicable conflict-of-interest policies. If a conflict arises or is foreseen, an employee who otherwise has contract negotiation and/or approval and signature authority must disclose the conflict promptly to his/her supervisor or, in the case of the Executive Director, the DMAMPO Chairperson, before entering into contract negotiations or before revising, approving, or signing a contract, and must refrain from any involvement in the contract negotiations or execution except as specifically authorized by the Executive Committee or Policy Committee, as the case may be.

On-going Commitments

The foregoing to the contrary notwithstanding, in the case of a contract that has been

previously approved by the Executive Committee or Policy Committee, as the case may be, and

that provides for periodic, timely payments to be made, the Executive Director is authorized to

make those expenditures regardless of amount.

15


AGENDA REPORT

POLICY COMMITTEE

June 2016

Item No. 11

ISSUE: Federal Fiscal Year 2017-2020 Transportation Improvement Program Amendment Request REPORT and VOTE: Report regarding the West Des Moines and Polk County’s request to amend the Federal Fiscal Year 2017-2020 Transportation Improvement Program; consider approval.

BACKGROUND:

The city of West Des Moines and Polk County have requested the following revisions to the Federal Fiscal Year 2017-2020 Transportation Improvement Program (FFY 2017-2020 TIP): Sponsor: Polk County

Project: On NW 66th Avenue: From Kempton Bridge west to NW Beaver Drive Federal Aid Amount: $3,250,000 (STBG), $340,000 (DEMO) Total Cost/Funding Type: $5,718,000; STBG and DEMO TIP Projects Modifications: None necessary, the project would reduce in funding Change: Reduce STBG funding by $570,000 and shift funding to the next phase of the project from Kempton Bridge east to NW 26th Street. This project received a favorable bid, which would allow the authorized federal STIP limit to be reduced Sponsor: West Des Moines Project: In the City of West Des Moines, Grand Ave – Phase 6: from South 35th Street to South 50th Street Federal Aid Amount: $2,800,000 Total Cost/Funding Type: $6,575,000; STBG| TIP Projects Modifications: See corresponding change to Windsor Heights’ University Avenue project (below) Change: Add $500,000 of STBG funding to project Sponsor: Windsor Heights Project: In the city of Windsor Heights, On University Avenue: from 73rd street to 63rd street Federal Aid Amount: $231,000 Total Cost/Funding Type: $800,000; STBG TIP Projects Modifications: Remove project for West Des Moines’ Grand Avenue project (above) Change: Remove project in order to incorporate West Des Moines’ Grand Avenue project

Maps showing the location of the projects are available on the MPO website (click to access). The MPO staff notes that amendments to the TIP are subject to the approval of the MPO and a public comment period. The public will have a chance to comment at the June 15, 2017, Policy Committee meeting.

RECOMMENDATION:

Approve the requested revisions to the FFY 2017-2020 TIP.

STAFF CONTACT:

Andrew Collings, [email protected] (515) 334-0075

16

https://dmampodemo.files.wordpress.com/2017/05/project.pdf



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 12

ISSUE: Transit State of Good Repair Performance Targets

REPORT: Report regarding the minimum asset management standards set to meet the Federal Transit Administrations final ruling; consider approval.

BACKGROUND:

In July 2016, the Federal Transit Administration issued a final rule stating transit agency shall maintain and document minimum transit asset management standards. These asset management categories transit agencies are responsible to maintaining include: rolling stock, equipment, and facilities. At the January DART Commission meeting, the following targets.

Category Class Performance Target

Rolling Stock

35' to 60' Heavy-Duty Buses 10% of fleet exceeds ULB of 13 years

30' to 34' Heavy-Duty Buses 10% of fleet exceeds ULB of 11 years

27' to 31' Medium-Duty Buses 10% of fleet exceeds ULB of 8 years

25' Light-Duty Buses 10% of fleet exceeds ULB of 5 years

Vans 10% of fleet exceeds ULB of 5 years

Equipment Support Vehicles - Trucks, Autos, Vans, & SUV's 10% of fleet exceeds ULB of 7 years

Facilities

Administration & Passenger Facility - DCS 10% of facility rated under 3.0 on TERM Scale

Maintenance & Operations Facility - DW 10% of facility rated under 3.0 on TERM Scale

Parking Facility - N/A at this time 10% of facility rated under 3.0 on TERM Scale

The MPO in accordance with the final rule for Statewide and Nonmetropolitan Transportation Planning and Metropolitan Transportation Planning, published May 27, 2016, the MPO is required to establish targets not later than 180 days after the date on which the relevant state or provider of public transportation establishes its performance targets.

These targets will be incorporated into the performance-based planning process used by the MPO.

RECOMMENDATION:

Recommend approval of the asset management standards for the Des Moines Area Regional Transit Authority.

STAFF CONTACT:

Marcus Coenen, [email protected] (515) 334-0075

17



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 13 ISSUE: Executive Director Review Update

REPORT: Update on the Committee’s timeline for the MPO Executive Director Review.

BACKGROUND:

The MPO Chair annually appoints an Executive Director Review Committee (Review Committee) to complete an evaluation of the Executive Director’s performance over the past year. The MPO Chair appointed the following individuals to 2017 Review Committee:

Kyle Mertz, City of Altoona

Gary Lorenz, City of Ankeny (Chair)

Ruth Randleman, City of Carlisle

Joe Gatto, City of Des Moines

Paula Dierenfeld, City of Johnston

Tom Hadden, City of West Des Moines The Review Committee will meet prior to the August 9, 2017, Executive Committee meeting to discuss the Executive Director’s performance. The review committee will report their findings to the Executive Committee and make a recommendation for a compensation rate adjustment at the August 9, 2017, meeting.

RECOMMENDATION:


STAFF CONTACT:

Dylan Mullenix, [email protected]; (515) 334-0075.

18



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 14 ISSUE: Additional Member Representatives

REPORT: Report on additional member representatives based on the latest census estimates.

BACKGROUND:

The MPO’s 28E agreement stipulates that a member community’s population determines the number of representatives that community will receive on the MPO’s Technical Committee and Policy Committee. For Fiscal Year 2018, the MPO switched to using the latest population estimate as developed by the US Census Bureau as the source of population data to determine assessments and representation. These population estimates result in two communities – Des Moines and Norwalk – each receiving an additional representative. Note that the 28E agreement states that the number of Technical Committee representatives for each member is capped at three representatives. Therefore, Des Moines will only receive an additional representative at the Policy Committee. With this change, the City of Des Moines will now have 10 representatives at the Policy Committee and 3 representatives at the Technical Committee. The City of Norwalk will have two representatives at both the Policy Committee and Technical Committee. This change raises the total number of voting representatives on the Policy Committee to 43 and the total number of voting representatives on the Technical Committee to 35.

RECOMMENDATION:

None. Report and discussion only. STAFF CONTACT:


19



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 15

ISSUE: MPO Strategic Plan

REPORT: State Public Policy Group (SPPG) will provide an update on the progress of the MPO Strategic Plan as well as solicit feedback and input from Executive Committee members.

BACKGROUND:

Work on the MPO Strategic Plan began Feb. 1, and the first meeting of the Steering Committee was held February 28. At that meeting, the Steering Committee decided on a meeting schedule that shortened the length of the Steering Committee meetings. In order to give the consultants adequate time with the key stakeholders, the Steering Committee decided to have the Executive Committee meet regularly with the consultants, as well, being that a majority of the Executive Committee members also serve on the Steering Committee. SPPG will share updates on the planning process and may elect to use the time to solicit feedback and input from members of the Executive Committee.

RECOMMENDATION:


STAFF CONTACTS:

Gunnar Olson, [email protected] (515) 334-0075.

20



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 16 ISSUE: UPWP Project Updates

REPORT: Update on projects listed in the FY 2018 as requested at the May Executive Committee Meeting.

BACKGROUND:

At the May Executive Committee meeting, Chris Coleman asked for an update on the projects listed under “Corridor Studies and Major Projects” of the Fiscal Year 2018 Unified Planning Work Program (pages 18-19). MPO staff and the Iowa Department of Transportation will provide an update on these projects and speak to why they were included in the document. The projects mentioned in that list include the following:

Iowa Highway 141 Interchange Study – analysis of operational improvements surrounding the Iowa Highway 141 and I-80/35 interchange in Urbandale and Grimes;

Hickman Corridor – determine the need for operational and design changes to the Hickman Road corridor west of I-35/80;

Hickman Road Interchange Operations Study – analysis of reconfiguration of the Hickman Road I-35/80 interchange in Clive to a diverging diamond interchange;

First Street Interchange Operations Study – analysis of reconfiguration of the First Street I-35 interchange in Ankeny to a diverging diamond interchange;

US 65/Iowa 5 Interstate Designation – effort to designate the US 65/Iowa 5 corridor between I-80 near Altoona and I-35 near West Des Moines to an interstate;

Rapid Transit – planning for rapid transit services in the metro and entry into project development phase of FTA New Starts process; and,

Passenger Rail Service Development – feasibility study and environmental review for intercity rail service between Chicago and Omaha via Des Moines.

RECOMMENDATION:


STAFF CONTACT:

Dylan Mullenix, [email protected]; (515) 334-0075.

21



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 17

ISSUE: Container Locator Project

REPORT: Report on the development of the Containerlocator.com website used to identify empty shipping containers.

BACKGROUND:

In fall of 2014 the MPO Freight Roundtable discussed the idea of creating a website for shippers in Iowa to identify freight containers coming into the State of Iowa so that they could then be used locally rather than leaving the state empty. This website would increase freight transportation efficiency and reducing the costs of transporting goods in and out of the State of Iowa. In spring of 2015, several members of the Freight Roundtable and MPO staff met with the CyBIZ Lab at Iowa State University to enter into an agreement for students to complete a feasibility study of the proposed website and, if feasible, create the proposed website. CyBIZ students completed the feasibility study on March 1, 2016. They identified the company Datamyne as the cheapest, most cost-effective company to procure the necessary freight data for the website. Getting the raw data directly from US Customs and Border Protection would cost $100 a day, or $36,500 per year. Datamyne, by contrast, creates a custom report from this data each day that will only contain the pertinent data for the State of Iowa for about a third of the cost. CyBIZ began work on the website in early summer of 2016 and now it is fully functional. Anybody can create a free account and search for freight containers being shipped to anywhere in Iowa with the goal to utilize those empty containers. Additionally, in order to facilitate the shipping of freight, a map is available that lists the locations and contact information for all certified scales sites in Iowa.

RECOMMENDATION:


STAFF CONTACT:

Andrew Collings, [email protected] (515) 334-0075.

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https://containerlocator.com/



AGENDA REPORT

POLICY COMMITTEE

June 2017

Item No. 18 ISSUE: Upcoming Events

REPORT: Report on upcoming events of regional interest.

BACKGROUND:

Staff will highlight upcoming events, trainings and other opportunities of interest to representatives of MPO member governments.

RECOMMENDATION:

None. Report and discussion only. STAFF CONTACT:

Gunnar Olson, [email protected] (515) 334-0075

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AGENDA REPORT

POLICY COMMITTEE


ISSUE: MPO Progress Report INFORMATION: Distribution of the May Progress Reports. BACKGROUND: The monthly Progress Report is a summary of work performed by the MPO staff. The May Progress Report will be provided prior to the Policy Committee meeting. RECOMMENDATION: None. Information only. STAFF CONTACT: Tracey Deckard, [email protected] (515) 334-0075

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