ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · 2013. 9. 6. · Alvin Independent School...
Transcript of ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES … · 2013. 9. 6. · Alvin Independent School...
ALVIN INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES
REGULAR BOARD MEETING
September 10, 2013
Official Agenda
7:00 PM
1. Call Meeting to Order and Establish Quorum
2. Introduction of Greeters 2
3. Invocation
4. Pledge of Allegiance
5. Commendations/Recognitions/Proclamations 3
A. Commendations
1. Student
2. Community
6. Presentations
A. TIRZ 2011 Annual Report 5
B. Delinquent Tax Collection 22
C. Review Attendance Numbers as Compared to Last Year 35
7. Open Forum - Information Only
8. Request to Consider Approval of Consent Agenda Items
A. Request to Consider Approval of Board Minutes - Operations Action Item 36
B. Request to Consider Approval of Budget Amendments - Business Action Item 54
C. Request to Consider Approval of Contract with Templeton Demographics - Business Action
Item
58
D. Request to Consider Approval of County Wide Joint Election Contract (Bond Election) -
Business Action Item
60
E. Request to Consider Approval of Request for Proposal / Maintenance & Support Services -
Business Action Item
69
F. Request to Consider Approval of Professional Service Agreements / Support Services -
Business Action Item
98
9. Request to Consider Approval of 2013-2014 Alvin ISD Tax Rate - Business Action Item 105
10. Request to Consider Approval of Class Size Waiver - Operations Action Item 107
11. Request to Consider Approval of Employment and Resignations - Personnel Action Item
12. Request to Consider Approval of Additional Counselor Staffing Position for ADAPT -
Personnel Action Item
13. Superintendent's Report
14. Future Agenda Items
15. Closed Executive Session
A. 551.071 Private Consultation with the Board's Attorney Regarding Manvel Junior High
16. Request to Consider Approval of Any Necessary Action Related to the Closed Session -
Business Action Item
17. Adjournment
Alvin Independent School District Date: September 10, 2013
To AISD Board of Trustees
Agendum
Greeters
Category Greeters
Resource Personnel Dr. Fred Brent, Superintendent
Daniel Combs, Communications
Attachments None
Rationale This evening we have the ePals students from Harby Jr. High Serving as our Greeters.
ePals started as an international e-mail pen pals program between Mrs. Watkins 6th grade Social Studies class and
students from 9 different countries. ePals has grown into a school wide program that has
empowered students at Harby Jr. High to partner with Nikumba Christian School. The student body has raised
nearly $2,756 dollars, which provided a new restroom for the school. Ultimately, the completion of the restroom project, and the support of Harby Jr. High, has allowed the
Nikumba Christin School to remain open.
Budget Implications
None
Recommendation or Proposed Motion
None
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Alvin Independent School District Date: September 10, 2013
To AISD Board of Trustees
Agendum
Commendations
Category
Recognition
Resource Personnel Dr. Fred Brent, Superintendent
Daniel Combs, Communications
Attachments None
Rationale Every other year, the best bands in the state of Texas submit recordings from their spring contests and concerts for consideration in the TMEA (Texas Music Educators Association)
State Honor Band Contest. The contest has three levels: Region, Area, and State.
The 2012-13 Nolan Ryan Junior High Band moved past the Region and Area levels of the competition and was named a
TMEA State Honor Band Finalist!!! At the end of July, judges in San Antonio compared their recordings to those
of the other TMEA State Honor Band Finalists, and the Nolan Ryan Junior High Band placed 9th in the state!!!
Alvin ISD has never had a band make it out of the region level of the Honor Band Contest, so this is a tremendous achievement for our district, and Nolan Ryan Jr. High.
Armaan Chokshi
Ryan Nguyen
Daniel Dancer
Victoria Dang
Josh Villanueva
Jonelle Vanpelt
Sophia Jiang
Clare Mazina
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This evening we are proud to recognize a community
partner that truly supports the vision of achievement and excellence for every student of Alvin ISD.
The Chocolate Bayou Federal Credit Union supports the students and staff of Alvin ISD by providing various programs and resources. During the 2012-2013 school
year, the Chocolate Bayou Federal Credit Union held an innovative financial literacy event, known as a Reality
Fair, at both Alvin and Manvel High School. The event was designed to show students first-hand what parents go through each month in regards to maintaining a
family budget.
This past week, Chocolate Bayou was the main contributing partner that brought Rachel’s Challenge to the students of Alvin and Manvel High School as well as our
community as a whole. Rachel’s Challenge is a student empowering program started by Rachel Scott’s family, based on her life and writings. Rachel was the first
student killed in the Columbine High School shootings in 1999. The program equips students and adults to
combat bullying and feelings of isolation and despair, while showing the profound positive impact that students and adults can have on those around them.
Chocolate Bayou also shows their support by annually
providing calendars for each member of the Alvin ISD faculty
This evening we would like to present a community commendation to:
Gary Davis - president/CEO of Chocolate Bayou Credit Union
Roy Waldrep – Vice President of Marketing
Budget Implications
None
Recommendation or Proposed Motion
That a commendation be presented to the students listed above.
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Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Presentation of 2012 TIRZ Annual Report
Category Presentation
Resource Personnel Dr. Fred Brent
Superintendent of Schools
Attachments 2012 Annual Report
Rationale Pearland 2012 annual report for Tax Increment Reinvestment Zone (TIRZ) Number Two, City of Pearland, Texas (Shadow
Creek Ranch) gives an update on the previous year. This will be presented by Claire Bogard, Director of Finance for the City
of Pearland.
Budget Implications
None
Recommendation or Proposed Motion
None
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REINVESTMENT ZONE NUMBER TWO CITY OF PEARLAND, TEXAS
ANNUAL REPORT
2012
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TABLE OF CONTENTS
City of Pearland, Texas, City Council .................................................................................... 3 TIRZ Board of Directors ......................................................................................................... 4 Description of the Zone .......................................................................................................... 5 Purpose of the Zone .............................................................................................................. 6 State of the Zone and Plan Implementation in 2012 .............................................................. 7
TABLES TABLE A: Taxing Entity Percent Participation ...................................................................... 7 TABLE B: Base Values by Jurisdiction ................................................................................. 8 TABLE C: Revenue Fund Balance by Year .......................................................................... 8 TABLE D: Project Plan & Reinvestment Zone Financing Plan Budget ............................... 10 TABLE E: Outstanding Debt as of Fiscal Year End ........................................................... 11 TABLE F: Letter Finance Agreements Approved for Reimbursement ............................... 12
APPENDICES Exhibit 1: Zone Boundary Map ........................................................................................... 15 Exhibit 2: Amended Zone Boundary Map ........................................................................... 16
COMPLIANCE Texas Tax Code Section 311.016 (a):
(1) ................................................................................................................................... 7
(2) ................................................................................................................................... 9
(3) ................................................................................................................................. 11
(4) ................................................................................................................................. 13
(5) ................................................................................................................................. 13
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CITY OF PEARLAND, TEXAS CITY COUNCIL
2012 Council Members Mayor Hon. Tom Reid
Mayor Pro-Tem Hon. Susan Sherrouse Council Member Hon. Scott Sherman Hon. Woodrow Owens Hon. Keith Ordeneaux Hon. Greg Hill City Manager William Eisen Director of Finance Claire Bogard
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REINVESTMENT ZONE NUMBER TWO CITY OF PEARLAND, TEXAS
BOARD OF DIRECTORS
2012 Board Members Position 1 Donna Coleman State Senator Designee Position 2 Gary Davis State Representative Designee Position 3 Herb Fain City of Pearland Designee Position 4 Gary Cook, Vice Chair City of Pearland Designee Position 5 Kenneth R. Phillips, Chair City of Pearland Designee Position 6 Jo Knight City of Pearland/Alvin Independent
School District Designee Position 7 Mike Pyburn Alvin Independent School District Designee Position 8 Ron Castillo Fort Bend County Designee Position 9 Larry Loessin Brazoria County Designee
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DESCRIPTION OF ZONE
In accordance with the Tax Increment Financing Act (Chapter 311, Tax Code), Reinvestment Zone Number Two, City of Pearland, Texas (the Zone) was established by Ordinance 891 of the City Council of the City of Pearland (the City), Texas on December 21, 1998. The original Zone, also known as “Shadow Creek Ranch”, consisted of 3,467 acres located in Brazoria County and Fort Bend County, Texas. In addition, the Zone is located in Alvin I.S.D. (AISD), Fort Bend I.S.D. (FBISD) and a small portion in Pearland I.S.D. (PISD). The original Zone is generally bounded by Clear Creek on the north, State Highway 288 on the east, Broadway (the extension of FM 518 west of S.H. 288) on the south and FM 521 on the west. A map illustrating the original boundaries of the Zone follows on page 15 as Exhibit 1. On August 23, 1999, by Ordinance No. 918 of the City, the Project Plan and Reinvestment Zone Financing Plan (the Project Plan) for the original TIRZ boundaries was adopted.
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st Plan Amendment
On July 10, 2006, by Ordinance 1276 of the City, the Project Plan was amended and the Zone was expanded to provide for the annexation of 457 acres of vacant land, adjacent to the Zone. 288 acres are in Brazoria County and 169 acres are in Fort Bend County.
2nd
Plan Amendment On November 13, 2006 by Ordinance 1312 of the City, the Project Plan was amended to provide for development of public improvements to serve Shadow Creek Ranch Town Center. The proposed development is within the boundaries of the original Zone and Brazoria County.
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rd Plan Amendment
On November 13, 2006 by Ordinance 1313 of the City, the Project Plan was amended and the Zone was expanded to provide for the annexation of 8+ acres to facilitate the improvement and widening of Broadway from S.H. 288 to F.M. 521. The boundaries of the annexed area are within Brazoria County.
The Zone is now composed of 3,932+ acres, of which 3,125+ acres are within Brazoria County and 807+ acres are within Fort Bend County. A map illustrating the boundaries of the Zone as expanded follows on page 16 as Exhibit 2.
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PURPOSE OF ZONE
The objective of the Zone is to facilitate quality mixed-use development with a self-sustaining tax base for the City and the other participating taxing entities.
The City Council, in adopting the ordinances creating and expanding the Zone, found that the development described in the Project Plan, and its subsequent amendments, would not likely occur, to the quality, standards and densities described in the Project Plan, but for the creation of the Zone.
The City Council further found that improvements in the Zone will significantly enhance the value of all taxable real property in the Zone and will be of general benefit to the City. The Zone will pursue its objective by acting as a financing vehicle for regional public improvements, as described in the Project Plan as amended. The methods of financing and the sources of funding available to the Zone, including the participation levels of the various participating entities, including the City, Brazoria County, Fort Bend County and Alvin ISD, are described in the Project Plan and its amendments.
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STATE OF THE ZONE AND PLAN IMPLEMENTATION IN 2012
1. The information provided in this section is in accordance with § 311.016 (a) (1) of the Texas Tax Code, which requires inclusion of the amount and source of revenue in the tax increment fund established for the zone. In addition to the City’s tax increment revenue, interlocal agreements with Brazoria County, Fort Bend County and Alvin ISD provide for each taxing unit’s participation in the Zone. The Project Plan also allows for the participation of Brazoria Drainage District No. 4 and Fort Bend Independent School District, though neither is currently participating. Levels of participation are detailed in the Project Plan and current levels of participation are shown in Table A.
TABLE A Taxing Entity Participation
Taxing Entity Zone Years
City of Pearland 9 through 30 100% (1)
Brazoria County 1 through 30 38%
Fort Bend County 11 through 20 75% (2)
Alvin ISD 1 through 30 100% (3)
(1) 64% to be repaid as an administrative cost, provided the TIRZ retain at least $.255 / $100.(2) In years 21 through 30 participation drops to 50%.(3) 75% to be used by AISD for the construction of educational facilities.
Percent Participation
The obligations of the participating taxing jurisdictions, as defined in their respective interlocal agreements, include the timely deposit of tax increment into the City’s tax increment revenue fund.
Table B illustrates the growth in appraised value from base year to tax year 2012 for each participating jurisdiction. Table C illustrates the amount of the incremental revenue, which has been transferred to the increment fund. These amounts are based upon actual taxes collected as of December 31, 2012.
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2. The information provided in this section is in accordance with §311.016 (a) (2) of the Texas Tax Code, which requires inclusion of the amount and purpose of expenditures from the fund.
The Board of Directors of the Zone has been granted by City Council, in accordance with Section 311.010 of Texas Tax Code, the power to administer, manage, and operate the Zone and to implement the Project Plan. The Zone was created for the duration of 30 years, or until dissolved by the City.
The total cost of the public improvements within the Zone, as outlined in the original Project Plan, amounts to $294,482,034. Of this amount, the City will fund $35,471,061 worth of improvements, and the Texas Department of Transportation (TxDOT) will fund another $10,277,050 worth of improvements. The Zone will fund the remaining improvements, which amounts to a cost of $248,733,923, unadjusted for inflation.
1st Plan Amendment The original list of project costs was amended with the approval of the 1st Plan Amendment, which included improvements, estimated to total $34,724,218. These improvements address the water, wastewater, storm sewer, lakes channels, roads and landscaping costs for the 457+ acre annexation.
2nd Plan Amendment The list of project costs was amended again with the approval of the 2nd Plan Amendment, which included improvements estimated to total $11,749,618. These improvements address major road infrastructure, detention, drainage, landscaping and the relocation of pipelines and overhead utilities. All projects associated with this annexation have been completed.
3rd Plan Amendment The list of project costs was amended a third time with the approval of the 3rd Plan Amendment, which included improvements estimated to total $8 million. This amendment addressed the need to fund and construct a section of Broadway. All projects associated with this annexation have been completed.
These costs are detailed in the amended Project Budget, a copy of which follows as Table D. The Zone as now enlarged is composed of 3,932+ acres, of which 3,125+ acres are within Brazoria County and 807+ acres are within Fort Bend County. A map illustrating the boundaries of the Zone as amended follows on page 14 as Exhibit 2.
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TABLE DReinvestment Zone NO. 2, City of Pearland, Texas - Shadow Creek RanchBudget
InfrastructureStreets
Pavement 12,610,050 1,634,000 14,244,050 Sidewalks 1,859,400 1,859,400 Landscaping and Irrigation 9,675,350 9,675,350 Entry Monuments 735,320 735,320 Lighting 125,900 125,900 Broadway Widening and Signalization 2,831,789 2,831,789 Business Center Drive Paving 852,722 852,722 Memorial Hermann Drive Paving 383,107 383,107
Water System 3,026,863 363,000 3,389,863 Wastewater System 6,940,964 1,029,000 7,969,964 Storm Water System 10,195,776 1,649,000 11,844,776 Lakes and Channels
Improvements 29,121,915 5,625,600 34,747,515 Land Cost 4,597,889 6,675,000 11,272,889
Detention and DrainageLand Cost 2,850,000 2,850,000 Beautificaiton / Deepening / Pond Creation 200,000 200,000 Site Drainage Facilities 1,842,000 1,842,000
Parks and RecreationImprovements 5,155,524 5,573,025 10,728,549 Land Cost 2,383,545 2,383,545
LandscapingBusiness Center Drive 157,500 157,500 Memorial Hermann Drive 67,500 67,500
Overhead Utilities Placed Underground 1,200,000 1,200,000 Pipeline Relocation 700,000 700,000 Major Improvements
Water PlantsLand Cost 20,000 20,000
WWTP 340,000 340,000 Lift Station 300,000 300,000 Traffic Signals 600,000 550,000 1,150,000 McHard Road Reimbursables
Miscelaneous 150,000 150,000 Signal 100,000 100,000
SH 288 Access Road 1,000,000 1,000,000 FM 518 Improvements 6,485,600 6,485,600 Broadway / FM 518 Improvements 7,100,000 7,100,000
Contengencies and EngineeringContingencies (10%) 8,181,116 1,733,620 9,914,736 Engineering (15%) 11,274,211 2,860,473 490,000 900,000 15,524,684 Master Drainage Plan Costs 70,000 70,000 Environmental Study Costs 100,000 100,000
Subtotal 108,267,923 34,474,218 11,574,618 8,000,000 162,316,759 Zone Administration / Creation
TIRZ Administration (1-3 Years) 466,000 466,000 Reimbursable TIRZ Creation Costs 900,000 900,000 Annexation Costs 250,000 250,000 Plan Amendment Costs 175,000 175,000
Subtotal 1,366,000 250,000 175,000 1,791,000 Total 109,633,923 34,724,218 11,749,618 8,000,000 164,107,759
City FacilitiesLibrary
Improvements 2,395,000 2,395,000 Land Cost 105,000 105,000
Fire / Police StationImprovements 2,255,000 2,255,000 Land Cost 245,000 245,000
Subtotal 5,000,000 5,000,000 Educational Facilities
AISD Elementary School 41,600,000 41,600,000 AISD Jr. High School 21,450,000 21,450,000 AISD Fresh/Soph Campus 34,050,000 34,050,000 FBISD Elementary School 11,000,000 11,000,000 FBISD Middle School 26,000,000 26,000,000
Subtotal 134,100,000 134,100,000 Grand Total 248,733,923 34,724,218 11,749,618 8,000,000 303,207,759
(1) The original TIRZ Budget as approved in 1999 dollars has not been adjusted for inflation.(2) The amended Budgets as approved in 2006 are shown in 2006 dollars and have not been adjusted for inflation.(3) The Budget as amended shows budget line items as approved in their respective years without adjustment for inflation.
3rd Plan Amendment (2)
TIRZ Budget as Amended (3)
TIRZ Budget as approved
(08/23/99) (1)
Item 1st Plan Amendment (2)
2nd Plan Amendment (2)
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TIRZ-Funded Projects: Since the creation of the Zone a series of infrastructure improvements have been funded and constructed. Project #12-06-001, Village 7, Phase 1 was initiated in 2012. The proposed improvements total $8.8 million (2006 dollars) for construction, design, and contingency for streets, water, sewer, drainage, land, and landscaping.
During calendar year 2012 Shadow Creek Ranch Development Company reported approximately 367 home sales and 361 closings. This brings the total number of homes in the Zone to 5,238 as of December 31, 2012.
City Funded Improvements:
• There were no City funded projects in 2012.
TxDOT Funded Improvements:
• There were no TxDOT funded projects in 2012.
3. The information provided in this section is in accordance with §311.016 (a) (3) of the Texas Tax Code, which requires inclusion of the amount of principal and interest due on outstanding bonded indebtedness.
Bond Issues In accordance with a Tri-Party Agreement dated October 11, 2004 between the TIRZ, the City of Pearland, and the Development Authority of Pearland (DAP), the TIRZ has pledged increment to provide for the repayment of debt issued on its behalf. In this regard, the DAP sold bonds in 2004, 2005, 2006, 2007 and 2009. The bonds were refunded in 2012 and are outlined in Table E.
In addition to developer reimbursements made via the sale of bonds, the DAP has also made payments from cash reserves. In 2012 the DAP made direct payments to the developer totaling $13,105,300. Total direct payments as of the end of 2012 for the DAP is $35,068,430, all of which are reflected in the reimbursements outlined in Table F. Additional LFA’s Approved for Reimbursement The Zone Board has approved a series of Letter Financing Agreements (LFA’s) for reimbursement. Prior to Board action all project costs related to each LFA were reviewed by the Zone’s Auditor, McGrath & Co. PLLC, and summarized in a reimbursement report, which included eligible project costs plus interest. Table F outlines Letter Financing Agreements approved through the end of 2012.
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4. The information provided in this section is in accordance with §311.016 (a) (4) of the Texas Tax Code, which requires inclusion of the tax increment base and current captured appraised value retained by the zone.
In each year subsequent to the base year, the Zone will receive tax increment revenue based on ad valorem property taxes levied and collected by each participating taxing unit on the captured appraised value of the Zone. The captured appraised value of the Zone is the total appraised value of all real property located within the Zone as of January 1, less the total appraised base year (January 1, 1998) value.
As of December 31, 2012, development schedules for the original Zone remained unchanged from projections in the Project Plan. However, because the pace of development is unpredictable, and because the Project Plan provides a best estimate of captured appraised values, the actual captured appraised value in any future year may not equal the projected estimates of such value.
As of January 1, 1998, the base year for the Zone, the area encompassed by the original Zone was undeveloped land, with a total appraised value of $7,172,980. On January 1, 2012, the area encompassed by the Zone had a total appraised value of $1,296,306,653. As a result, the total captured appraised value (net base year value and exemptions) on the tax roll as of January 1, 2012 was $1,289,133,673 for the City, as illustrated in Table B. The City of Pearland base year (2006) value for the 457+ acres annexed in the 1st Plan Amendment was $4,381,680. As of January 1, 2012 the total appraised value was $9,781,810. As a result the total captured appraised value on the roll as of January 1, 2012 was $5,400,130. All lands associated with the 2nd Plan Amendment are within the boundaries of the original Zone. All lands associated with the 3rd Plan Amendment are either owned by a municipality or are dedicated right-of-way with no taxable value.
5. The information provided in this section is in accordance with §311.016 (a) (5) of the Texas Tax Code, which requires inclusion of the captured appraised value shared by the municipality and other taxing units, the total amount of tax increments received, and any additional information necessary to demonstrate compliance with the tax increment financing plan adopted by the governing body of the municipality. As previously stated, the City, Brazoria County, Fort Bend County and Alvin ISD are the only taxing units currently participating in the Zone. As of December 31, 2012 the Project Plan and the total appraised value in the TIRZ was $1,294,533,803 for the original and annexed areas of the Zone. The total amount of tax increment revenue received is detailed in Table C. (This report was written in accordance with the provisions of Chapter 311.016 of the Texas Tax Code)
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REINVESTMENT ZONE NUMBER TWO CITY OF PEARLAND, TEXAS
2012 ANNUAL REPORT EXHIBITS
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Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Presentation of Delinquent Tax Collection
Category Business
Resource Personnel Tommy King, Deputy Superintendent for Business & Support
Services
Attachments Delinquent Tax Report
Rationale Mike Darlow of Perdue, Brandon, Fielder, Collins & Mott, LLP
will be presenting the annual Delinquent Tax Collection report.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or Proposed Motion
None
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Delinquent Tax
Collection Report to
Alvin ISD
September 2013
Submitted by: Michael J. Darlow
1235 North Loop West * Suite 600 * Houston * Texas * 77008 * (713) 862‐1860
www.pbfcm.com
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As Of 8/15/2013 Total Base Tax: $2,963,508.89
In Bankruptcy$57,864.11
2%
In Partial Pay$124,622.22
4% In Bad Address$145,592.13
5%In Uncollectable$157,937.87
5%
In Trust$187,881.46
6%
In Deferral$427,125.15
15%
In Litigation$667,912.83
23%
Action Pending$1,194,573.12
40%
Account Break Down Chart For ALVIN INDEPENDENT SCHOOL DISTRICT
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Total Base Tax: $2,963,508.89As Of 8/15/2013
$0.01 ‐ $100.00$58,405.12
2%$100.01 ‐ $250.00
$147,251.785%
$250.01 ‐ $500.00$268,878.66
9%
$500.01 ‐ $1000.00$455,076.26
15%
$1000.01 ‐ $2500.00$775,411.97
26%
$2500.01 ‐ $5000.00$504,198.19
17%
$5000.01 ‐ $10,000.00$412,953.60
14%
$10,000.01 ‐ Up$341,333.31
12%
Dollar Range Chart For ALVIN INDEPENDENT SCHOOL DISTRICT
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As Of 8/15/2013 Total Base Tax: $2,963,508.89
1989 ‐ 2004$475,240.61
16%
2005$103,251.51
3%
2006$115,970.02
4%
2007$111,216.41
4%
2008$148,323.80
5%
2009$179,469.97
6%
2010$229,352.42
8%2011$423,044.55
14%
2012$1,177,639.60
40%
Tax Year Chart ForALVIN INDEPENDENT SCHOOL DISTRICT
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ALVIN ISDDelinquent Tax Collections - Current Year Turnover
Source: Brazoria County Tax Office, Year-to-Date Recap Report. Base tax collected compared to base tax turned over July 1. Comparison is for the twelve month collection period of July 1 thru June 30. No Penalties and Interest Added
85% 78.71%
2005 Tax Year 2006 Tax Year 2007 Tax Year 2008 Tax Year 2009 Tax Year 2010 Tax Year 2011 Tax Year$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Due $2,357,279 $2,582,131 $2,294,232 $2,595,187 $2,031,253 $1,723,178 $1,548,407Collected $1,771,928 $1,964,763 $1,705,131 $2,012,943 $1,409,506 $1,187,079 $1,107,619
75.17% 74.32%
77.56%
69.39%
68.89% 71.53%
76.09%
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Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Collected $1,771,928 $2,031,802 $2,143,437 $2,176,791 $2,209,822 $2,233,763 $2,252,961Remaining $585,351 $325,477 $213,842 $180,488 $147,457 $123,516 $104,318
2005 Percentage of Collections 75.17% 86.19% 90.93% 92.34% 93.74% 94.76% 95.57%
7/1 - 6/30 for each yearInitial Outstanding Base Tax $2,357,279
ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.
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Year 1 Year 2 Year 3 Year 4 Year 5 Year 6$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Collected $1,964,763 $2,254,939 $2,355,777 $2,403,649 $2,436,381 $2,464,099Remaining $617,368 $327,192 $226,354 $178,482 $145,750 $118,032
2006 Percentage of Collections
76.09% 87.33% 91.23% 93.09% 94.36% 95.43%
7/1 - 6/30 for each yearInitial Outstanding Base Tax $2,582,131
ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.
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Year 1 Year 2 Year 3 Year 4 Year 5$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Collected $1,705,131 $1,997,323 $2,092,829 $2,147,810 $2,180,046Remaining $589,101 $296,909 $201,403 $146,422 $114,186
2007 Percentage of Collections74.32% 87.06% 91.22% 93.62% 95.02%
7/1 - 6/30 for each yearInitial Outstanding Base Tax $2,294,232
ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.
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Year 1 Year 2 Year 3 Year 4$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Collected $2,012,943 $2,289,820 $2,392,635 $2,446,751Remaining $582,244 $305,367 $202,552 $148,436
2008 Percentage of Collections
77.56% 88.23% 92.20% 94.28%
7/1 - 6/30 for each yearInitial Outstanding Base Tax $2,595,187
ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.
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Year 1 Year 2 Year 3$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Collected $1,409,506 $1,733,186 $1,845,891Remaining $621,747 $298,067 $185,362
2009 Percentage of Collections
69.39% 85.33% 90.87%
7/1 - 6/30 for each yearInitial Outstanding Base Tax $2,031,253
ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.
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Year 1 Year 2$0
$500,000
$1,000,000
$1,500,000
$2,000,000
Collected $1,187,079 $1,486,658Remaining $536,099 $236,520
2010 Percentage of Collections
68.89% 86.27%
7/1 - 6/30 for each yearInitial Outstanding Base Tax $1,723,178
ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.
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Year 1$0
$500,000
$1,000,000
$1,500,000
Collected $1,107,619Remaining $440,788
2011 Percentage of Collections
71.53%
7/1 - 6/30 for each yearInitial Outstanding Base Tax $1,548,407
ALVIN ISDPerdue, Brandon, Fielder, Collins & Mott, L.L.P.
34
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Review Attendance Numbers as Compared to Last Year
Category Presentation
Resource Personnel Dr. Elizabeth Veloz, Assistant Superintendent of Academics
Attachments None
Rationale Dr. Elizabeth Veloz will give a presentation on the Alvin ISD 2013-2014 student attendance numbers for the first week
of school, in comparison to the 2012-2013 school year.
The presentation will highlight where growth is present.
Budget Implications
None
Recommendation or Proposed Motion
None
35
On August 8, 2013 the Alvin
Independent School District Board
of Trustees met for a
Special/Workshop Meeting at 4:00
p.m. in the Central Administration
Building, AISD, Alvin, Texas, with
the following members present:
Tiffany Wennerstrom, Nicole Tonini, Charles McCauley, Mike Lansford, Cheryl Harris, Sue Stringer and Regan Metoyer.
Superintendent Brent and other
administrative staff were also
present.
ITEM #1 - CALL TO ORDER
President Wennerstrom called the
meeting to order stating that a
quorum of Board members were
present, notice was duly posted, and
the meeting was called to order in
accordance with the Texas Open
Meetings Act, Texas Government
Code Section 551.001.
ITEM #2 – BOARD WORKSHOP TO DISCUSS AND REVIEW DISTRICT INFORMATION RELATED TO CONTENTS, VOTING, DESIGN, AND OTHER RELATED ISSUES ASSOCIATED WITH CALLING A SCHOOL DISTRICT BOND ELECTION FOR NOVEMBER 2013
Dr. Robert Nicks facilitated a Board
Workshop reviewing the
recommendations made by the CAC,
as well as other specifics related to
calling a bond election.
Extensive dialogue ensued regarding
all facets of the CAC
recommendation as well as the
amount of fund balance to allocate
for bond projects and the tax rate
implications.
Ryan O’Hare, Alvin ISD’s investment
advisor, gave an overview of Bond
Election Tax Rate Impact Analysis
and Current Market Conditions.
Discussion continued regarding the
structure of the bond. All trustees
agreed they would like to see all
items included in one proposition.
Early and branch voting were the
next topics of discussion with
Trustees Stringer and Lansford
expressing opposition to branch
voting on Alvin ISD campuses.
Discussion concluded will all
trustees agreeing to take 8.6 million
from fund balance to help fund
bond projects.
Trustee Wennerstrom called for a
break at 5:55 p.m. so the Order
Calling a Bond Election could be
revised to reflect the adjusted total
of the bond amount accordingly.
The Board of Trustees returned into
an open session at 6:15 p.m.
ITEM #3 – REQUEST TO CONSIDER APPROVAL OF ORDER CALLING SCHOOL DISTRICT BOND ELECTION
Trustee Harris made a motion to
approve the Order Calling for a
Schoolhouse Unlimited Tax Bond
Election to be held on November 5,
2013 as presented (see attachment).
In summary:
2013 Bond Election Election Authorization $212,445,000
2009 Bond Authorization $ 28,095,000
(Authorized by not issued)
Funded from M&O Fund Balance $ 8,600,000
Funded from 2013-14 M & O Bud. $ 3,460,000
Total Projects $252,600,000
Trustee McCauley seconded the
motion.
Motion carried (5-2) with Trustees
Lansford and Stringer voting against
the motion.
BBooaarrdd WWoorrkksshhoopp //
SSppeecciiaall MMeeeettiinngg AAuugguusstt 88,, 22001133
36
Page 2 Board Workshop/Special Mtg August 8, 2013
ITEM #4 – REQUEST TO CONSIDER APPROVAL OF ADMNISTRATIVE APPOINTMENTS
The following administrative
appointments were presented to the
Board of Trustees for approval:
Associate Principal MHS Raymond Root
Asst. Principal AHS Mark Mahon
Asst. Principal LaToya Easter
Trustee Tonini made a motion to
approve all administrative
appointments as presented. Trustee
Metoyer seconded the motion.
Motion carried unanimously (7-0).
ITEM # 5 – ADJOURNMENT
Trustee Lansford made a motion to
adjourn the meeting. Trustee Harris
seconded the motion.
Meeting was adjourned at 6:18 p.m.
Attest:
________________________________
Tiffany Wennerstrom, President
________________________________
Cheryl Harris, Secretary
37
HOU:3342050.2
ORDER CALLING A BOND ELECTION
STATE OF TEXAS §
COUNTY OF BRAZORIA §
ALVIN INDEPENDENT SCHOOL DISTRICT §
WHEREAS, the Board of Trustees (the “Board”) of the Alvin Independent School
District (the “District”) has, among others, the power to issue bonds for the construction,
acquisition and equipment of school buildings in the District (including the rehabilitation,
renovation, expansion and improvement thereof), the purchase of the necessary sites for school
buildings, and the purchase of new school buses; and
WHEREAS, the Board has determined that it is necessary and convenient to call and
conduct an election to obtain voter authorization for the issuance of such bonds; and
WHEREAS, pursuant to Section 31.092, Texas Election Code, as amended, the District
has contracted with Brazoria County, Texas (the “County”) to conduct the Election and to
perform certain election services for the District in connection with the Election, including all of
the supervisory and administrative duties relating to the conduct of the Election, pursuant to an
election services contract between the District and the County (the “Election Services Contract”);
IT IS, THEREFORE, ORDERED BY THE BOARD OF TRUSTEES OF THE ALVIN
INDEPENDENT SCHOOL DISTRICT THAT:
Section 1. Call of Election; Date; Eligible Electors; and Hours. An election (the
“Election”) shall be held on Tuesday, November 5, 2013 (“Election Day”), which is seventy-
eight (78) or more days from the date of the adoption of this order, within and throughout the
territory of the District at which all resident, qualified electors of the District shall be entitled to
vote. The Board hereby finds that holding the Election on such date is in the public interest. The
hours during which the polling places are to be open on Election Day shall be from 7:00 o’clock
a.m. to 7:00 o’clock p.m.
Section 2. Voting Precincts; Polling Places; Election Officers. Except as otherwise
provided herein, the boundaries and territory of the respective County election precincts that are
wholly or partially within the territorial boundaries of the District are hereby designated as the
voting precincts of the District for the Election. The precinct numbers for the District's election
precincts shall be the corresponding County precinct number of each precinct. The Election Day
polling places shall be as shown in Exhibit A. The Board will appoint the persons to serve as the
precinct judges and alternate judges for the Election at a subsequent meeting of the Board.
In the event that the Superintendent shall determine from time to time that (a) a polling
place hereafter designated shall become unavailable or unsuitable for such use, or it would be in
the District’s best interests to relocate such polling place, or (b) a presiding judge or alternate
presiding judge hereafter designated shall become unqualified or unavailable, the Superintendent
is hereby authorized to designate and appoint in writing a substitute polling place, presiding
judge or alternate presiding judge, giving such notice as is required by the Election Code and as
deemed sufficient.
38
2 HOU:3342050.2
Section 3. Proposition. At the Election there shall be submitted to the resident,
qualified electors of the District the following proposition (the “Proposition”):
PROPOSITION
SHALL THE BOARD OF TRUSTEES (THE “BOARD”) OF THE ALVIN
INDEPENDENT SCHOOL DISTRICT (THE “DISTRICT”) BE AUTHORIZED
TO ISSUE BONDS OF THE DISTRICT, IN ONE OR MORE SERIES OR
INSTALLMENTS, IN THE AMOUNT OF $212,445,000 FOR THE
CONSTRUCTION, ACQUISITION AND EQUIPMENT OF SCHOOL
BUILDINGS IN THE DISTRICT (INCLUDING THE REHABILITATION,
RENOVATION, EXPANSION AND IMPROVEMENT THEREOF), THE
PURCHASE OF THE NECESSARY SITES FOR SCHOOL BUILDINGS,
INCLUDING WITHOUT LIMITATION, FOR ELEMENTARY #16,
LONGFELLOW ELEMENTARY, NEW MANVEL JUNIOR HIGH SCHOOL,
ALVIN JUNIOR HIGH SCHOOL, HIGH SCHOOL #3, NEW GODWIN
AGRICULTURE FACILITY, SAFETY AND SECURITY PROJECTS, AND
CAMPUS UPGRADES/MAINTENANCE UPGRADES, AND THE
PURCHASE OF NEW SCHOOL BUSES, PURCHASE OF LAND FOR
ELEMENTARY #17, ELEMENTARY #18, JUNIOR HIGH #7, DESIGN FOR
NEW CAREER & TECHNOLOGY EDUCATION (CTE) FACILITY, LAND
PURCHASE FOR DISTRICT ATHLETIC STADIUM, DISTRICT
NATATORIUM AND SATELLITE TRANSPORTATION, TECHNOLOGY
UPDATES AND EQUIPMENT, AND BAND INSTRUMENTS, WHICH
BONDS SHALL MATURE, BEAR INTEREST AND BE ISSUED AND SOLD
IN ACCORDANCE WITH LAW AT THE TIME OF ISSUANCE; AND SHALL
THE BOARD BE AUTHORIZED TO LEVY AND PLEDGE, AND CAUSE TO
BE ASSESSED AND COLLECTED, ANNUAL AD VALOREM TAXES ON
ALL TAXABLE PROPERTY IN THE DISTRICT SUFFICIENT, WITHOUT
LIMIT AS TO RATE OR AMOUNT, TO PAY THE PRINCIPAL OF AND
INTEREST ON THE BONDS, AND THE COSTS OF ANY CREDIT
AGREEMENTS (INCLUDING CREDIT AGREEMENTS EXECUTED OR
AUTHORIZED IN ANTICIPATION OF, IN RELATION TO, OR IN
CONNECTION WITH THE BONDS), ALL AS AUTHORIZED BY THE
CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND THE
UNITED STATES OF AMERICA?
Section 4. Ballots. The ballots shall conform to the requirements of the Election
Code and shall have written or printed thereon the following:
OFFICIAL BALLOT
PROPOSITION
[ ] FOR
THE ISSUANCE OF $212,445,000 SCHOOL BUILDING
BONDS FOR THE CONSTRUCTION, ACQUISITION
AND EQUIPMENT OF SCHOOL BUILDINGS IN THE
39
3 HOU:3342050.2
DISTRICT (INCLUDING THE REHABILITATION,
RENOVATION, EXPANSION AND IMPROVEMENT
THEREOF), THE PURCHASE OF THE NECESSARY
SITES FOR SCHOOL BUILDINGS, INCLUDING
WITHOUT LIMITATION, FOR ELEMENTARY #16,
LONGFELLOW ELEMENTARY, NEW MANVEL
JUNIOR HIGH SCHOOL, ALVIN JUNIOR HIGH
SCHOOL, HIGH SCHOOL #3, NEW GODWIN
AGRICULTURE FACILITY, SAFETY AND SECURITY
PROJECTS, AND CAMPUS
UPGRADES/MAINTENANCE UPGRADES, AND THE
PURCHASE OF NEW SCHOOL BUSES, PURCHASE
OF LAND FOR ELEMENTARY #17, ELEMENTARY
#18, JUNIOR HIGH #7, DESIGN FOR NEW CAREER &
TECHNOLOGY EDUCATION (CTE) FACILITY, LAND
PURCHASE FOR DISTRICT ATHLETIC STADIUM,
DISTRICT NATATORIUM AND SATELLITE
TRANSPORTATION, TECHNOLOGY UPDATES AND
EQUIPMENT, AND BAND INSTRUMENTS AND
LEVYING OF THE TAX IN PAYMENT THEREOF
[ ] AGAINST
Section 5. Voting. Voting in the Election, including early voting, shall be by the
voting system adopted by the Commissioner’s Court of the County. Each voter desiring to vote
in favor of the Proposition shall mark the ballot indicating “FOR” the Proposition, and each voter
desiring to vote against the Proposition shall mark the ballot indicating “AGAINST” the
Proposition. Voting shall be in accordance with the Election Code.
Section 6. Early Voting. Early voting, both by personal appearance and by mail, will
be conducted in accordance with the Election Code and shall be conducted at the locations, dates
and times as designated by the County and the County election officer. Such locations, dates and
times are further identified on Exhibit B hereto.
The Board hereby appoints Joyce Hudman as the early voting clerk. The mailing address
to which ballot applications and ballots voted by mail may be sent is as follows: 111 E. Locust
Angleton, Texas 77515-4654.
For the use of those voters who are entitled by law to vote early by mail, the early voting
clerk shall provide each voter with a ballot with instructions to mark the ballot indicating his or
her vote “FOR” or “AGAINST” the Proposition.
Section 7. Conduct of Election. The Election shall be conducted by election officers,
including the precinct judges and alternate judges or clerks appointed by the Board, in
accordance with the Election Services Contract, the Education Code, the Election Code and the
Constitution and laws of the State of Texas and the United States of America.
Section 8. Bilingual Election Materials. All notices, instructions, and ballots
pertaining to the Election shall be furnished to voters in both English and Spanish and persons
40
4 HOU:3342050.2
capable of acting as translators in both English and Spanish shall be made available to assist
Spanish language speaking voters in understanding and participating in the election process.
Section 9. Delivery of Voted Ballots; Counting; Tabulation; Canvassing of Returns;
Declaring Results. The ballots shall be counted by one or more teams of election officers
assigned by the presiding judges, each team to consist of two or more election officers. After
completion of his responsibilities under the Election Code, including the counting of the voted
ballots and the tabulation of the results, the presiding judge shall make a written return of the
Election results to the District in accordance with the Election Code. The Board shall canvass
the returns and declare the results of the Election.
If a majority of the resident, qualified electors of the District voting at the Election,
including those voting early, shall vote in favor of the Proposition, then the issuance and sale of
the bonds described in the Proposition shall be authorized in the maximum amount contained
therein, and the bonds shall be issued and sold at the price or prices and in such denominations
determined by the Board to be in the District’s best interest.
Section 10. Training of Election Officials. Pursuant to the Election Code, a public
school of instruction for all election officers and clerks may be held as arranged or contracted by
the County.
Section 11. Notice of Election. Notice of the Election, stating in substance the
contents of this order (the “Election Order”), shall be published one time in the English and
Spanish languages, in a newspaper published within the District’s territory or, if none is
published in the District’s territory, in a newspaper of general circulation in the District’s
territory, at least ten (10) days and no more than thirty (30) days prior to Election Day. Notice of
the Election shall also be given by posting, not later than the twenty-first (21st) day before
Election Day, a substantial copy of this Election Order, in both English and Spanish, on the
bulletin board used for posting notices of meetings of the Board.
Section 12. Notice of Meeting. The Board officially finds, determines, recites and
declares that written notice of the date, hour, place and subject of the meeting at which this
Election Order is adopted was posted on a bulletin board located at a place convenient to the
public at the District’s administrative offices for a least seventy-two (72) hours preceding the
scheduled time of the meeting; that a telephonic or telegraphic notice of such meeting was given
to all news media who have consented to pay any and all expenses incurred by the District in
connection with providing such notice, both as required by the Open Meetings Law, Chapter
551, Texas Government Code, as amended; and that such meeting was open to the public as
required by law at all times during which this Election Order and the subject matter thereof was
discussed, considered and formally acted upon.
Section 13. Authority of the Superintendent. The Superintendent shall have the
authority to take, or cause to be taken, all reasonable or necessary actions to insure that the
Election is fairly held and returns properly counted and tabulated for canvass by the Board,
which actions are hereby ratified and confirmed.
Section 14. Authorization to Execute. The President or Vice President of the Board is
authorized to execute and the Secretary of the Board is authorized to attest this Election Order on
41
5 HOU:3342050.2
behalf of the Board; and the President or Vice President of the Board is authorized to do all other
things legal and necessary in connection with the holding and consummation of the Election.
Section 15. Effective Date. This Election Order is effective immediately upon its
passage and approval.
[Signature page follows.]
42
S-1 HOU:3342050.2
PASSED AND APPROVED August 8, 2013.
President, Board of Trustees
Alvin Independent School District
ATTEST:
Secretary, Board of Trustees
Alvin Independent School District
(SEAL)
43
Exhibit A-1 HOU:3342050.2
EXHIBIT A
ELECTION DAY POLLING LOCATIONS
Pct # Polling Place
6 Liverpool City Hall, 8901 CR 171, Liverpool 6, 57
9 Bonney Community Center, 19025 FM 521, Bonney 9, 21
13 Turner College & Career High School, 4717 Bailey Rd, Pearland 13, 36, 47
25 Hillcrest Village Municipal Bldg, 200 W. Timberland, Alvin 25, 35, 65
29 Westside Event Center, 2150 Countryplace Pkwy, Pearland 27, 29, 54
39 Alvin Library, 105 S. Gordon, Alvin 16, 34, 39
40 Courthouse North Annex, 7313 Corporate Dr., Manvel 11, 40, 53, 63, 64
41 Ryan Center, 2925 South Bypass 35, Alvin 3, 41, 66
44 Silverland Recreation Center, 2715 Southwyck Pkwy, Pearland 44, 58, 60, 62
52 Fellowship Bible Church, 1720 E. Broadway, Pearland 51, 52, 61
59 Mary Marek Elementary School, 1947 Kirby, Pearland 50, 59
44
B-1 HOU:3342050.2
EXHIBIT B
EARLY VOTING POLLING LOCATIONS AND TIMES
VOTE EARLY AT ONE OF THE FOLLOWING LOCATIONS:
Angleton Main Location: East Annex (Old Walmart Building)
1524 E. Mulberry, Room 144, Angleton
Alvin Branch Location: Alvin Library
105 S. Gordon, Alvin
Brazoria Branch Location: Precinct 4 County Barn
1001 Market St., Brazoria
Freeport Branch Location: Freeport Library
410 Brazosport Blvd., Freeport
Lake Jackson Branch Location: Lake Jackson Library
250 Circle Way, Lake Jackson
Manvel Branch Location: Courthouse North Annex
7313 Corporate Dr., Manvel
Pearland East Branch Location: Alvin Community College, Pearland Center
2305 N. Grand Blvd., Bldg. 2, Pearland
Pearland West Branch Location: Westside Event Center
2150 Countryplace Pkwy., Pearland
Shadow Creek Branch Location: Pearland Westside Library
2803 Business Center Dr., Ste 101, Pearland
West Columbia Branch Location: West Columbia City Hall
512 E. Brazos, West Columbia
PERSONAL APPEARANCE TIMES AND DATES FOR ABOVE LOCATIONS
Monday, October 21 – Friday, October 25…………………………………………………..8:00 a.m. – 5:00 p.m.
Saturday, October 26..……………………………………………………………………...10:00 a.m. – 3:00 p.m.
Monday, October 28 – Wednesday, October 30……………………………………………..8:00 a.m. – 5:00 p.m.
Thursday, October 31 – Friday, November 1..………………………………………………7:00 a.m. – 7:00 p.m.
45
B-2 HOU:3342050.2
ADDITIONAL EARLY VOTING BY PERSONAL APPEARANCE LOCATIONS
Alvin High School – Kee Building
802 S. Johnson
Alvin, Texas 77511
Monday, October 21 5:00 – 7:00 p.m.
Longfellow Elementary
610 Clemens
Alvin, Texas 77511
Monday, October 21 5:00 – 7:00 p.m.
Mason Elementary
7400 Lewis Lane
Manvel, Texas 77578
Monday, October 21 5:00 – 7:00 p.m.
Marek Elementary
1947 Kirby
Pearland, Texas 77584
Tuesday, October 22 5:00 – 7:00 p.m.
Mark Twain Primary
345 Kendall Crest Drive
Alvin, Texas 77511
Tuesday, October 22 5:00 – 7:00 p.m.
Alvin Elementary
1910 Rosharon Road
Alvin, Texas 77511
Tuesday, October 22 5:00 – 7:00 p.m.
Savannah Elementary
5151 Savannah Pkwy
Rosharon, Texas 77583
Tuesday, October 22 5:00 – 7:00 p.m.
Wilder Elementary
2225 Kingsley Dr.
Pearland, Texas 77584
Thursday, October 24 5:00 – 7:00 p.m.
Stevenson Primary
4715 Mustang Road
Alvin, Texas 77511
Thursday, October 24 5:00 – 7:00 p.m.
Hood-Case Elementary
1450 Heights Road
Alvin, Texas 77511
Thursday, October 24 5:00 – 7:00 p.m.
Alvin Primary
2410 West Park
Alvin, Texas 77511
Thursday, October 24 5:00 – 7:00 p.m.
Ryan Junior High
2234 Shadow Creek Pkwy
Pearland, Texas 77584
Monday, October 28 5:00 – 7:00 p.m.
Walt Disney
5000 Mustang
Alvin, Texas 77511
Monday, October 28 5:00 – 7:00 p.m.
Manvel Junior High
Palm Desert Drive
Pearland, Texas 77584
Monday, October 28 5:00 – 7:00 p.m.
Passmore Elementary
600 Kost
Alvin, Texas 77511
Monday, October 28 5:00 – 7:00 p.m.
Harby Junior High
1500 Heights Road
Alvin, Texas 77511
Tuesday, October 29 5:00 – 7:00 p.m.
46
B-3 HOU:3342050.2
Alvin Junior High
2300 W. South
Alvin, Texas 77511
Tuesday, October 29 5:00 – 7:00 p.m.
ASSETS
605 E. House
Alvin, Texas 77511
Tuesday, October 29 5:00 – 7:00 p.m.
Jeter Elementary
2455 CR 58
Rosharon, Texas 77583
Tuesday, October 29 5:00 – 7:00 p.m.
Transportation
2780 W. Hwy 6
Alvin 77511
Wednesday, October 30 8:00 – 11:00 a.m.
Fairview Junior High
12722 CR 190
Alvin, Texas 77511
Wednesday, October 30 5:00 – 7:00 p.m.
Manvel High School
19601 Hwy 6
Manvel, Texas
Thursday, October 31 5:00 – 7:00 p.m.
York Elementary
2720 Kingsley Dr.
Pearland, Texas 77584
Thursday, October 31 5:00 – 7:00 p.m.
47
On August 13, 2013 the Alvin
Independent School District Board
of Trustees met for a Regular
Meeting at the Central
Administration Building, 301 E.
House Street, Alvin, TX with the
following members present:
Tiffany Wennerstrom, Nicole Tonini, Charles McCauley, Regan Metoyer, Cheryl Harris, Mike Lansford and Sue Stringer
Superintendent Brent other
administrative staff were also
present.
ITEM # 1, 2 & 3 - CALL TO ORDER, INVOCATION AND PLEDGE OF ALLEGIANCE
President Wennerstrom called the
meeting to order stating that a
quorum of Board members were
present, notice was duly posted, and
the meeting was called to order in
accordance with the Texas Open
Meetings Act, Texas Government
Code Section 551.001.
Trustee Metoyer gave the invocation
and the greeters led the Pledge of
Allegiance.
VISITORS
A complete list of registered guests
is available in the office of the
Superintendent.
GREETERS
The greeters for the evening were
York Elementary students that
recently competed in the Texas
Problem Solvers Contest.
ITEM #4 - COMMENDATIONS
This summer two Alvin High School
students placed 4th at the National
HOSA Competition in Community
Emergency Response Team
competition. The two person team
consisted of AHS students Kirby
Lambert and Chelsea Sanchez.
Commendations were also given to
representatives from the Brazoria
County Homeland Preparedness
Project (Bill Ray & Gale Burt) as well
as Alvin ISD staff members
(Marguerite Bagwell & Marilyn
Rodriguez) who were instrumental
in developing this partnership.
ITEM #5 – OPEN FORUM – INFORMATION ONLY
No patrons chose to address the
Board of Trustees.
ITEM #6 – PRESENTATIONS
High School #3 and New Manvel Jr. High
SHW architects presented the
schematic designs of High School #3
and New Manvel Jr. High.
Discussion ensued regarding
various aspects of the designs.
ITEM #7 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA ITEMS A-J
Trustee Tonini asked for Item B to
be pulled from the Consent Agenda.
Trustee Lansford made a motion to
approve Consent Agenda Items A, C,
D, E, F, G, H, I and J. Trustee
Harris seconded the motion. Motion
carried with 6 votes. Trustee Harris
abstained from voting.
ITEM A – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES
The following minutes were
submitted for Board approval:
July 16, 2013
July 25, 2013
ITEM C – REQUEST TO CONSIDER APPROVAL OF BUDGET CARRY OVER
Purchasing/CTE
Mickie Dietrich, Director of
Purchasing requested a Budget
Carry-Over for the CTE building
renovations. Request to pay
purchase order, reorder
discontinued items and redirect
RReegguullaarr BBooaarrdd MMeeeettiinngg AAuugguusstt 1133,, 22001133
48
Page 2 Regular Board Meeting August 13, 2013
fund to purchase tools for the
refrigeration CTE unit in the
amount of $6,384.00
1993.11.802.22081 6395.FU
$5,298.90 PO #13010101 School Specialty
$12,266.23 PO #13010102 School Specialty
$43,792.18 PO #13010226 School Specialty
$61,357.31
1993.11.802.22081 6395.AC
$11,912.97 PO #13010100 School Specialty$
2,937.67 PO #13010447 School Specialty
$ 6,383.53 REORDER DISCONTINUED
$21,234.17
1993.11.802.22081 6399.MT
$5,806.54 PO #13010259 School Specialty
1993.11.802.22081 6395.CO
$1,650.96 PO #13010520 School Specialty
Alvin High School Johnny Briseno, Alvin High School Principal requested a Budget Carry-Over in the amount of $6,019.08 for a printing press for the art department that was not delivered until July. Vendor Name: Blick Art Materials
PO #/Date: 13005325, 1/21/13
Accounts:1993-11-001-11031-6399-22 - $4,046.08
1993-11-001-11C31-6395-05 - $1,973.00
ITEM D – REQUEST TO CONSIDER APPROVAL OF CONTRACT RENEWAL AND APPEAL OF STATE COMPTROLLER PROPERTY VALUES
Annually, the District contracts for
legal representation in the appeal to
the State Comptroller of State
Property Valuations. The firm of
Linebarger Goggan Blair and
Sampson has successfully
represented the District, increasing
State revenue. The contract for
appeal services was presented for
Board consideration. Contract
terms have not changed with a fee
of ten percent of additional state aid
for which the District qualifies
resulting from the appeal.
ITEM E – REQUEST TO CONSIDER FUND RAISING SALES
Approval was requested from Alvin
High School, Alvin High School
Athletics, Manvel High School,
Manvel High School Athletics, Alvin
Junior High, Fairview Junior High,
Harby Junior High, Manvel Junior
High, Ryan Junior High, Passmore
Elementary, Alvin Elementary,
Longfellow Elementary, Walt Disney
Elementary, Wilder Elementary,
York Elementary, Marek
Elementary, Savannah Elementary,
Jeter Elementary, Hood-Case
Elementary, Stevenson Primary,
Mason Primary and Alvin Primary
for major fund raising activities
$10,000.00 or more. Board policy
indicates this is to be presented to
the Board in August.
ITEM F – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST
The “Offer and Recommendation
Report” was presented to the Board
of Trustees. Administration
recommended acceptance of offer’s
008.01 and 008.02.
Offer Number: 008.01
Bidder: Jack Mann
Legal Description: Pleasantview
Lot 11 Circle Drive
Acres .2324
Appraised Value: $2,530
Taxes Due: $2,966
Offer: $2,530
Offer Number: 008.02
Syed Kazmi
House Street
Block 5, Lot 3
Acres .0861
Appraised Value $11,250
Taxes Due $21,199
Offer $8,000
ITEM G – REQUEST TO CONSIDER APPROVAL OF DONATION
Jeter Elementary requested to
accept a donation from Fred and
Mabel Parks in the amount of
$10,000.00 to be used at the
discretion of the school principal
ITEM H – REQUEST TO CONSIDER REQUESTS FOR PROPOSALS
Transportation
Director of Transportation accepted
exclusive and non-exclusive bids for
motor fuel, automotive lubricants
and bus/automotive parts.
Approval was requested for the
acceptance of the exclusive and
non-exclusive bids for the 2013
through the 2014 school year.
49
Page 3 Regular Board Meeting August 13, 2013
Workman’s Compensation Stop Loss Insurance
Approval was requested for award of
one year to Safety National
Insurance Company with an annual
premium estimate of $64,191.00
and a specific stop loss of $400,000.
Though the stop loss is higher than
previous years, the annualized
aggregate and the premium is
significantly lower due to the
District’s claims history resulting in
considerable savings over previous
years. The District has never had a
claim requiring stop loss
reimbursement.
ITEM I – REQUEST TO CONSIDER APPROVAL OF REQUEST FOR QUALIFICATION
The RFQ was extended to 49
vendors which were identified as
potential service agreements. This
was designed to establish categories
for Special Education Services.
ITEM J – REQUEST TO CONSIDER APPROVAL OF INTER-LOCAL AGREEMENT WITH PURCHASING SOLUTIONS ALLIANCE
Purchasing Solutions Alliance (PSA)
Cooperative is a cooperative
purchasing program of the Brazos
Valley Council of Governments
(BVCOG). There is not a fee to the
District to join the cooperative. The
cooperative will provide additional
purchasing power for the District
under their approved line items and
catalog bids for various categories.
ITEM B – REQUEST TO CONSIDER APPROVAL OF BUDGET AMENDMENTS
This item was pulled from the
Consent Agenda.
Amendment #1 - $50,000.00
Director of Athletics requested a
transfer of $50,000.00 to hire two
contract trainers for the 2013-2014
school year to help provide proper
coverage for all of the Alvin ISD
student/athletes and to help off-set
the work load that the current
trainers experience every day.
Amendment #2 - $26,654.44
Director of Accountability and
Assessment requested the transfer
of $26,654.44 for high school testing
coordinators and testing
administrators for summer
TAKS/EOC testing.
Amendment #3 - $265,318.00
Director of Fine Arts requested the
transfer of $265,318.00 to purchase
band and choir uniforms that were
mistakenly set up in the incorrect
function.
Trustee Stringer made a motion to
approve Budget Amendments as
presented. Trustee Harris seconded
the motion.
In reference to Amendment #1,
Trustee Tonini asked if this would
be an ongoing budget item. Mr.
King answered yes, noting the
$50,000 amendment is the cost for
two trainers and will be a standard
part of the regular budget next year
– but in order to move forward this
year had to be brought forward as a
budget amendment. Mr. King
further noted the savings to the
District (annual cost of two trainers
plus benefits is approximately
$150,000 vs. $50,000 with
Methodist Hospital funding the
difference).
Trustee Metoyer asked if Methodist
Hospital would continue to offer this
service. Mr. King replied they most
likely would – yet the District would
have to go out for a bid again.
Discussion ensued regarding
Exhibit B of the contract regarding
marketing and advertising.
Motion carried unanimously (7-0).
ITEM #8 – REQUEST TO CONSIDER APPROVAL OF TASB DELEGATE AND ALTERNATE
The Board annually approves a
delegate and alternate to represent
AISD at the TASB Fall Conference.
The TASB Fall conference will be
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Page 4 Regular Board Meeting August 13, 2013
held in Dallas, September 27 –
September 28, 2013.
Trustee Lansford made a motion to
appoint Trustee Tonini as the TASB
Delegate and Trustee Harris as the
Alternate. Trustee Stringer
seconded the motion.
Trustee Metoyer made an
amendment to the motion
appointing Trustee Wennerstrom as
the TASB Delegate and Trustee
Tonini as the Alternate. Trustee
Harris seconded the motion.
Amendment to the motion carried
unanimously (7-0).
Main motion as amended was then
voted upon and carried
unanimously (7-0).
ITEM #9 – REQUEST TO CONSIDER APPROVAL OF TIMELINE FOR ACCELERATED INSTRUCTION WAIVER
As part of the Student Success
Initiative districts are required to
provide accelerated instruction to
students in grades 5 and 8 who do
not demonstrate proficiency on the
STAAR reading and/or mathematics
tests. This accelerated instruction
must occur after each
administration of the test, including
the third administration. A student
may advance to or be placed in the
next grade level only if (1) he or she
completes all accelerated instruction
required by the grade placement
committee (GPC), and (2) the GPC
determines, by unanimous decision,
that the student is likely to perform
at grade level at the end of the next
school year given additional
accelerated instruction during the
course of the year. To assist
districts in meeting the accelerated
instruction provision after the third
administration of the test, TEA is
allowing districts to apply for a
waiver to adjust the timeline for
providing accelerated instruction to
students who fail the third
administration.
Requested years: 2013-14, 2014-15,
2015-16.
Trustee Lansford made a motion to
approve the waiver as presented.
Trustee Harris seconded the motion.
Motion carried unanimously (7-0).
ITEM #10 – REQUEST TO CONSIDER APPROVAL OF PROFESSIONAL SERVICE CONTRACTS WITH METHODIST HOSPITAL TRAINER SERVICES AND DAVID VELA FOR THE DISTRICT INSURANCE CONSULTANT
Methodist Hospital Trainer Service Contract
A Professional Service Contract with
Methodist Hospital to provide
trainer services was presented for
Board consideration. The two
positions would provide 1,200 hours
by each trainer during the school
year for all secondary campuses.
District Insurance Consultant
A Professional Services Contract
with David Vela to provide
consultant services to the District
Health, Life and Dental insurance
programs was presented to the
Board for approval for the 2013-
2014 year.
Trustee Tonini made a motion to
approve the Professional Service
Contracts with Methodist Hospital
and David Vela as presented.
Trustee Metoyer seconded the
motion.
Motion carried with six (6) votes.
Trustee Harris abstained from
voting.
ITEM #11 – REQUEST TO CONSIDER APPROVAL OF CONSTRUCTION MANAGER @ RISK DELIVERY METHOD FOR HIGH SCHOOL #3
The CM @ Risk contractor selected
will advertise and solicit competitive
bids from subcontractors for all
phases of the work. AISD’s building
programs staff will be present for
the receiving of the subcontractor’s
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Page 5 Regular Board Meeting August 13, 2013
bids, review, and provide direction
for selecting competitive and
qualified subcontractors in order to
provide the best value to the District
for the delivery of High School #3.
This type of delivery system is
recommended for High School #3
Because of the limited available
construction time between school
years is better suited to the
flexibility provided with the
Construction Manager at Risk.
Building Programs Department is
requesting that the Board approve
the use of the Construction Manager
at Risk contract delivery method for
this project. The approval of the
funding and award of contract for
these services will be brought before
the Board at a later time.
Mr. Couvillion, Director of Building
Programs, noted that Guaranteed
Maximum Price for actual services
will not be presented to the Board
until December – after bids are
received and before the actual
construction begins – pending the
passage of the Bond.
Yet, the award for the Construction
Manager will take place in
September. Mr. Couvillion further
noted there could be some pre-
construction fees associated with
this award, but the fees would have
to be included in the proposal which
would be presented to the Board of
Trustees for approval.
Motion carried unanimously (7-0).
ITEM #12 – REQUEST TO CONSIDER APPROVAL OF SCHEMATIC DESIGN DEVELOPMENT DOCUMENTS FOR HIGH SCHOOL #3 AND NEW MANVEL JUNIOR HIGH
Architects and AISD staff have
worked collaboratively in developing
design documents for High School
#3 and the New Manvel Junior High.
The Board was asked to accept and
authorize the District to proceed
with the development of the contract
documents, to advertise, and submit
same for proposals based on their
respective method of bid delivery.
Trustee Metoyer made a motion to
approve schematic designs as
presented. Trustee Harris seconded
the motion.
Trustee Lansford asked to make an
amendment to the motion –
accepting the design of Manvel
Junior High – and adding a
swimming pool area to the design of
High School #3. Trustee Stringer
seconded the motion.
Discussion ensued regarding adding
a pool to the schematic design of
High School #3 -- as well as the
discussion of a district natatorium.
President Wennerstrom then called
for a vote on the amended motion.
Amended motion failed (5-2) with
Trustees Wennerstrom, Harris,
McCauley, Tonini and McCauley
voting against the motion.
President Wennerstrom then called
for a vote on the original motion.
Original motion (Request to
Consider Approval of Schematic
Design Development Documents for
High School #3 and New Manvel
Junior High as presented) carried
unanimously (7-0).
ITEM #13 – REQUEST TO CONSIDER APPROVAL OF EMPLOYMENTS AND RESIGNATIONS
As presented
Trustee Tonini made a motion to
approve all employments as
presented. Trustee Harris seconded
the motion. Motion carried
unanimously (7-1) with Trustee
Lansford voting against the motion.
ITEM # 14 – REQUEST TO CONSIDER APPROVAL FOR ADMINISTRATIVE APPOINTMENTS
This item was pulled from the
agenda.
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Page 6 Regular Board Meeting August 13, 2013
ITEM #15 – SUPERINTENDENT’S REPORT
Superintendent Brent gave an
overview of upcoming activities
ITEM #16 – FUTURE AGENDA ITEMS
No future agenda items were
submitted. ITEM #17 – CLOSED EXECUTIVE SESSION
The Board of Trustees entered into a
Closed Executive Session at 8:46
p.m. to discuss the following:
Discussion Regarding the Resignation of the
Assistant Superintendent of Academics and
the Reorganization, Reassignment, and
Duties of Central Office Staff Pursuant to
Texas Government Code Section 551.074
ITEM #18 – ADJOURNMENT
Trustee Lansford made a motion to
adjourn with a second given by
Trustee Stringer. Motion carried (7-
0)
Meeting was adjourned at 9:04 p.m.
Attest:
________________________________
Tiffany Wennerstrom, President
________________________________
Cheryl Harris, Secretary
53
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Request to Consider Amendment #4 - #6
Category Business
Resource Personnel Tommy King, Deputy Superintendent for Business & Support
Services
Attachments Memo from Budget Managers
Rationale Amendment #4 - $1,066.00
Elizabeth Veloz, Assistant Superintendent of Academics request the transfer of $1,066.00 to purchase Individual
Profile Narrative Reports to provide information about student’s achievement core subjects.
Amendment #5 - $5,400.00 LaKeisha McGowen, Director of Fine Arts requests the
transfer of $5,400.00 to pay for UIL fees. Amendment #6 - $300.00
Lisa Burns, Harby Junior High Principal requests the transfer of $300.00 to pay for UIL fees.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or Proposed Motion
That Board approve Amendment #4 for $1,066.00, Amendment #5 for $5,400.00 and Amendment #6 for $300.00.
54
301 E. House Street, Alvin, Texas 77511 281-388-1130 or Fax 281-388-2719
Dr. Elizabeth Veloz
Assistant Superintendent of Academics
M E M O R A N D U M
TO: Tommy King FROM: Dr. Elizabeth Veloz DATE: August 27, 2013 SUBJECT: Budget Amendment for IOWA Testing Results Report Please accept this memo as a request to move money from a 21 function to an 11 function. The Iowa Assessment Form E was given to all second graders to evaluate academic achievement in reading and math. With this money we will purchase Individual Profile Narrative Reports which will be mailed to parents to provide information about their student’s achievement in these core subject areas. Please use the following accounts for the amendment: 1994 21 999 99008 6219 11 - $1,066 To 1994 11 999 11908 6399 08 - $1,066 Please feel free to contact me if needed.
55
301 E. House St. Alvin, TX 77511 281-245-2138 281-388-2719
ALVIN INDEPENDENT SCHOOL DISTRICT
LaKeisha
McGowen
Director of Fine Arts
TO: Tommy King
FROM: LaKeisha McGowen
DATE: August 27, 2013
RE: Request to Amend Budget
Please accept this memo as a request to move money from an 11 function to a 36 function. This money
will be used to pay UIL fees and should have been set up initially in a 36 function.
Please use the following accounts for the amendment:
From:
1994 11 999 11908 6499 00 - $4,500.00
To:
1994 36 999 11908 6499 00 - $4,500.00
From:
1994 11 041 11908 6499 01 - $900.00
To:
1994 36 041 11908 6499 01 - $900.00
Thank you for your consideration.
56
HARBY JUNIOR HIGH
Lisa Burns
Principal
LaGenia Edmonson
Asst. Principal
Craig Rhodes
Asst. Principal
1500 Heights Road Alvin, TX 77511 Phone 281-585-6626 FAX 281-388-2247
301 E. House Street Alvin, TX 77511 Phone 281-388-1190 FAX 281-388-2719
August 29, 2013
To: Tommy King Deputy Superintendent for Business
RE: Request for Budget Amendment
I, Lisa Burns, would like to transfer $300 from acct # 1994 11
043 11043 6399 27 to acct # 1994 36 043 11043 6399 20 to pay for the Registration Fee for the Junior High UIL meet on
2/22/2013 and the One Act competition on 12/7/2013.
Thank You,
Lisa Burns
57
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Request to Consider Templeton Demographics Contract
Renewal
Category Business
Resource Personnel Tommy King, Deputy Superintendent for Business & Support
Services
Attachments Contract Memo from Jim Abney, Director of Transportation
Rationale Templeton Demographics, LLC
Templeton Demographics LLC will provide services and information for the Enrollment Forecasting, New Housing
Research and Build-Out Models and Attendance Zone Planning as needed. This contract will run from September 1, 2013 through August 31, 2014 in the amount of
$35,000.00.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or Proposed Motion
That Board approve the renewal of the Templeton Demographics, LLC contract in the amount of $35,000.00.
58
Mailing Address: 301 House St. – Alvin, Texas 77511 Physical Address: 2780 W. Hwy 6 – Alvin, Texas 77511 (281) 245-2992 Fax (281) 331-9163
Jim Abney Director of Transportation
and Safety
ALVIN INDEPENDENT SCHOOL DISTRICT
To: Tommy King
From: Jim Abney
Date: August 21, 2013
Subj: Templeton Demographic Contract
Templeton Demographics has been conducting our Enrollment Forecast, New Housing Research and providing
Build-out Models for the district and assisting in our attendance zone planning. The service provided by
Templeton Demographics has played a vital role in our planning for the growth we are experiencing within the
district by determining student growth and recommending possible locations for new campuses.
It is requested that the contract to Templeton Demographics, LLC be approved for 2013/14 school year for the
amount of $35,000.00. It should be noted that there has been no increase in Templeton’s fees for the past 5
years.
Thank you,
Jim Abney
59
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Request to Consider County Wide Joint Election Contract
Category Business
Resource Personnel Tommy King, Deputy Superintendent for Business & Support
Services
Attachments Contract
Rationale The contract agreement with Brazoria County for conducting
the November Joint Election is being presented for approval. This contract is for the 2013 Bond Election.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or
Proposed Motion
That Board approve Inter-local Joint Election to be conducted
by Brazoria County for the 2013 Bond Election.
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1
THE STATE OF TEXAS COUNTY OF BRAZORIA
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT by and between ALVIN INDEPENDENT SCHOOL DISTRICT, acting by and through the governing body, hereinafter referred to as “Political Subdivision”, and Joyce Hudman, County Clerk of Brazoria County, Texas, hereinafter referred to as “County Clerk”, and by authority of section 31.092(a), Texas Election Code, for the conduct and supervision of the Political Subdivision’s election to be held on November 5, 2013.
RECITALS Political Subdivision is holding an election at the expense of ALVIN INDEPENDENT
SCHOOL DISTRICT on November 5, 2013.
The County owns an electronic voting system, the Hart InterCivic eSlate Voting System, which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the County’s electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows:
I. ADMINISTRATION
The parties agree to hold a “Joint Election” in accordance with Chapter 271 of the Texas
Election Code and this agreement. The County Clerk of Brazoria County shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Political Subdivision agrees to pay Brazoria County for equipment, supplies, services, and administrative costs as provided in this agreement. The County Clerk shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision.
It is understood that other political subdivisions may wish to participate in the use of the County’s electronic voting system and polling places, and it is agreed that Brazoria County and the County Clerk may enter into other joint election agreements and contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. Political Subdivision agrees that Brazoria County may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and in such case all parties sharing common territory shall share a joint ballot
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on the county’s electronic voting system at the applicable polling places. In such cases, costs shall be divided among the participants.
At each polling location, joint participants shall share voting equipment and supplies to the
extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
II. LEGAL DOCUMENTS
Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or Political Subdivision’s governing body, charter, or ordinances. With reference to publications, the “County Clerk” will publish the “Notice of Test of Automatic Tabulating Equipment”, but the “Political Subdivision” will publish the “Notice of Election.”
Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk’s Election Department.
It is currently unclear whether the preclearance section of the Voting Rights Act of 1965, as
amended, applies and whether preclearance is required. If it is determined that preclearance is required, the County Clerk’s Election Department, with the assistance of the Brazoria County District Attorney’s Office, shall prepare a submission to the United States Department of Justice for preclearance of the joint election procedures and polling places, pursuant to the Voting Rights Act of 1965, as amended. If preclearance is required, each Political Subdivision shall provide necessary documentation for preclearance and this submission to the Department of Justice shall be made on behalf of all political subdivisions participating in joint elections on November 5, 2013.
III. VOTING LOCATIONS
The County Clerk’s Election Department shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for election precincts in elections conducted by the County. The proposed voting locations are listed in Attachment A of this agreement. In the event a voting location is not available, the County Clerk’s Election Department will arrange for use of an alternate location with the approval of the Political Subdivision. The Elections Department shall notify the Political Subdivision of any changes from the locations listed in Attachment A.
If polling places for the November 5, 2013, joint election are different from the polling place(s) used by Political Subdivision in it’s most recent election, Political Subdivision agrees to post a notice no later than November 4, 2013 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision’s polling place names and addresses in effect for the November 5, 2013 election.
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IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Brazoria County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. The County Clerk shall make emergency appointments of election officials if necessary. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish).
The County Clerk’s Election Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve.
The County Clerk shall arrange for the training and compensation of all election judges and clerks. The County Clerk’s Election Department shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the County Clerk’s Election Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint.
Each election judge will receive compensation at an hourly rate of $12.00. Each election clerk will receive compensation at an hourly rate of $10.00. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks who attend training will receive $30.00 as compensation for same.
It is agreed by all parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are independent contractors and are not employees or agents of the County or Political Subdivision. No statement contained in this Agreement shall be construed so as to find any judge, clerk, or any other election personnel an employee or agent of the County or Political Subdivision, and no election personnel shall be entitled to the rights, privileges, or benefits of County or Political Subdivision employees except as otherwise stated herein, nor shall any election personnel hold himself out as an employee or agent of the County or Political Subdivision, unless considered a county employee as determined by the Brazoria County Human Resources Department.
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The County Clerk’s Election Department shall arrange for all election supplies and voting equipment including, but not limited to official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The County Clerk’s Election Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than
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one ballot style to conduct a proper election. If special maps or related documents are needed for a particular Political Subdivision, the County Clerk’s Election Department will order the maps and pass that charge on to that particular Political Subdivision.
Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions
showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). This list shall be delivered to the Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions.
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk’s permanent county employees as deputy early voting clerks. The participating authorities further agree that each Early Voting Location will have an “Officer in Charge” that will receive compensation at an hourly rate of $12.00. The clerks at each location will receive compensation at an hourly rate of $10.00. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment “B” of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations.
As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the County Clerk’s Election Department for processing. If faxed, the original should be forwarded to the County Clerk’s Election Department.
The County Clerk’s Election Department shall, upon request, provide the Political Subdivision and/or the general public with a copy of the early voting report, as well as a cumulative final early voting report following the election.
VII. EARLY VOTING BALLOT BOARD
Brazoria County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the County Clerk’s Election Department, shall appoint two or more additional members to constitute the EVBB. The County Clerk’s Election Department shall determine the number of EVBB members required to efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The County Clerk shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement.
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The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials:
Counting Station Manager: Janice Evans Alternate Counting Station Manager: Brandy Pena Tabulation Supervisor: Susan Cloudt Alternate Tabulation Supervisor: Brandy Pena Presiding Judge: Bonnie Farrer Alternate Presiding Judge: Dottie Cornett The County Clerk’s Election Department will prepare the unofficial canvass reports after all
precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections.
The County Clerk’s Election Department shall be responsible for conducting the post-
election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State’s Office.
The Elections Department shall submit all Political Subdivision’s precinct by precinct returns
to the Texas Secretary of State’s Office electronically. The Elections Department shall post all election night results to our website on election
night. http://www.brazoriacountyvotes.com.
IX. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint Election.
Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the cost per polling place. Costs for polling places shared by all Political Subdivisions, and shall be divided equally among the participants utilizing that polling place.
It is agreed that the normal rental rate charged for the County’s voting equipment used on election day shall be divided equally among the participants utilizing each polling location.
Costs for Early Voting by Personal Appearance will be divided by all Political Subdivisions as follows: Each political subdivision will pay for one officer-in-charge and one clerk for the entire early voting period. All other early voting charges will be paid by the county for this election.
X. CANCELLATION OF ELECTION
Political Subdivision may withdraw from this agreement and the Joint Election should it
cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by Brazoria County on behalf of Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses.
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XI. RECORDS OF THE ELECTION
The County Clerk is hereby appointed general custodian of the voted ballots and all records
of the Joint Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The County Clerk’s Election Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority.
XII. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the County Clerk, and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator.
The County Clerk’s Election Department agrees to provide advisory services to the District
as necessary to conduct a proper recount, and cost of the recount depends on the size of the election and number of precincts to be recounted.
XIII. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political
subdivisions may wish to participate in the use of the County’s election equipment and polling places, and it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities.
2. The County clerk shall file copies of this document with the Brazoria County Treasurer and the Brazoria County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. In the event that legal action is filed contesting Political Subdivision’s election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary.
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4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted.
6. This agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas.
7. In the event of one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.
8. All parties shall comply with all applicable laws, ordinances, and codes of the State of
Texas, all local governments, and any other entities with local jurisdiction.
9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach.
10. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
XIV. COST ESTIMATES AND DEPOSIT OF FUNDS
It is estimated that Political Subdivision’s obligation under the terms of this agreement shall be $28,454.47. Political Subdivision agrees to pay to Brazoria County a deposit of $14,227.23, which is approximately fifty (50) percent of the total estimated obligation of Political Subdivision to the County under this agreement. This deposit shall be paid to Brazoria County within 15 days after receipt of this contract. The exact amount of the Political Subdivision’s obligation under the terms of this agreement shall be calculated after the November 5, 2013 election and if the amount of the Political Subdivision’s obligation exceeds the amount deposited, the Political Subdivision shall pay to Brazoria County the balance due within thirty (30) days after receipt of the final invoice from the County Clerk’s Election Department. However, if the amount of the Political Subdivision’s obligation is less than the amount deposited, Brazoria County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated. IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties hereto as follows, to-wit: (1) It has on the _______ day of _______________, 2013 been executed on behalf of Brazoria County by the County Clerk pursuant to the Texas Election Code so authorizing;
67
8
(2) It has on the _______ day of _______________, 2013 been executed on behalf of the Political Subdivision by its Presiding Officer or authorized representative, pursuant to an action of the Political Subdivision so authorizing; BRAZORIA COUNTY
By __________________________________ Joyce Hudman, County Clerk ATTEST: POLITICAL SUBDIVISION ___________________________________ By __________________________________
Presiding Officer or Authorized Representative ALVIN INDEPENDENT SCHOOL DISTRICT
68
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Request to Consider Requests for Proposals (RFP)
Category Business
Resource Personnel Tommy King, Deputy Superintendent for Business & Support
Services
Attachments Memo from Budget Managers and Analysis
Rationale Maintenance – Custodial Supply RFP
Bid packets were distributed to twenty-four vendors for supplies, chemicals and equipment with sixteen
responding. A non-exclusive award is requested, allowing each participating vendor to supply catalog percent discounts and/or formal fax quote abilities to comply with
the law on items for which it does not elect to receive line-item proposals.
Support Services – Charter Bus/Travel Agent Seven bid packets were extended for Charter Bus and Travel
Agents with all seven responding. Bid packets were mailed only to vendors whose safety ratings were checked and prequalified to receive a bid documents. This is a non-
exclusive award.
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or
Proposed Motion
That Board approve Requests for Proposals as presented.
69
Ra\u\bid\dirletterbidapproval201112
MAINTENANCE & OPERATIONS DEPARTMENT
2200 STAPP MAXWELL DRIVE ALVIN, TEXAS 77511 (281) 245-2925 FAX: (281) 331-1395
MEMORANDUM
August 27, 2013
To: Tommy King
Deputy Superintendent for Business
From: David Bolton
Director of Maintenance and Operations
Cc: Pat Miller
Executive Director for Support Services
Subject: Bid Analysis for 2013 – 14 Tabulations
Bid invitations were extended for custodial supplies, chemicals and equipment for the 2013 -
2014 school years. TWENTY NINE (29) bid packets were mailed and SIXTEEN (16) responses
were received, and THREE return bids. Responses were good and the bid analysis is included
for each line item.
Award items were selected based on long-term usage of brand name, reliability, dilution ratios
and materials or repair / maintenance cost on items; recommend award to lowest bidder as
indicated on the bid analysis.
70
CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
CHEMICALS
1 A-485-00-3204 0.12$ 0.08$ 0.11$ 0.08$
DISINFECTANT CLEANER 1000 GAL. 7.80$ 5.41$ 7.50$ 5.50$
2 A-485-00-2324 0.06$ 0.06$ 0.08$ 0.07$
ALL PURPOSE CLEANER 800 GAL. 8.20$ 3.93$ 10.62$ 3.85$
3 A-485-00-2334 0.11$ 0.05$
ODOR NEUTRALIZER 700 GAL. 7.19$ 5.11$ 6.50$
4 A-485-00-2329 0.14$ 0.05$
LIVE ENZYMES 900 GAL. 9.07$ 5.76$ 6.50$ 7.87$
5 A-485-00-2344 0.96$ 0.81$ 0.07$
GLASS CLEANER 900 GAL. 3.86$ 3.25$ 3.25$ 4.76$
6 A-485-00-2395
TOILET BOWL CLEANER 150 CS 1.47$ 1.79$ 2.00$ 1.80$
7 A-485-00-2399
TOILET BOWL ACID CLEANER 150 CS 1.49$ 1.89$ 2.35$
8 A-485-00-2315 Gal Gal
SOLVENT SPOTTER 300 GAL. 11.11$ 21.28$
9 A-192-85-2359 Qt
GRAFFITI REMOVER LIGHT 600 QT 2.82$ 2.36$
10 A-192-85-2362 Graffiti X
GRAFFITI REMOVER HEAVY 288 QT 3.43$ 2.36$ 10.55$
11 A-485-00-2358 19 oz. Gal 19 oz. Quart
WHITE BOARD CLEANER 600 CANS 2.88$ 5.61$ 2.55$ 2.14$
12 A-485-00-2394
STAINLESS STEEL CLEANER 576 CANS 2.54$ 3.46$ 3.51$ 6.87$
13 A-485-00-2350
FURNITURE POLISH 576 QT 3.08$ 5.56$ 5.15$
14 A-485-00-2361
DRY POWDER CLEANER 25 CS. 1.14$ 0.85$
15 A-485-00-2352 Gal Gal Gal
FOAMING HAND SOAP 100 GAL. 6.50$ 6.37$ 7.87$
DISPENSORS 100 DISP. 9.25$ 10.20$ 24.99$
16 A-485-00-2356 Kimberly Clark Smart
HAND SANITIZER 300 EACH 6.86$ 9.90$ DNMBS
SMART SAN HAND SANITIZER 1000 ml 1250 ml
17 A-485-00-2390
PINK POWDER HAND SOAP 20 CS. 52.13$ 48.61$
18 A-485-00-2357
SYNTHETIC HAND SOAP 1600 GAL. 4.91$ 4.33$ 3.89$
19 A-485-00-2360 Restrictions No Restrictions
SOAP DISPENSER 80 EACH 42.12$ DNMBS 42.12$
B - 4112 BORICK SOAP DISP. Price good until 12/31/13 Price good for 1 year
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CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
CHEMICALS
20 A-485-00-2400 16 oz. 16 oz.
VOMIT POWDER 144 EACH 1.86$ 5.50$
21 A-485-00-2396
PUMICE SCOURING STICK 12 DOZ. 30.73$ 17.40$
FLOOR CARE
22 A-485-00-3214 0.07$ $0.05
FLOOR CLEANER 1200 4.85$ 3.52$ 3.45$
23 A-485-00-2397 12/17oz cs
DUST MOP OIL 600 GAL. 31.87$ 13.00$
24 A-485-00-3215 Gal Gal Gal
BUFFING GEL/SPRAY BUFF 288 7.76$ 14.60$ 9.36$
25 A-485-00-2342
NON BROWNING CHEMICAL 600 GAL. 6.19$ 4.40$ $5.48
26 A-485-00-2314 Super
CARPET SHAMPOO 400 GAL. 6.19$ 5.41$ 7.92$ 6.60$
27 A-485-00-2348
UNIVERSAL CARPET SPOTTER 540 QT. 2.88$ 2.13$ 1.75$
28 A-485-00-2341
GUM FREEZE REMOVER 288 3.20$ 2.18$ 3.02$
29 A-192-85-3264 Johnson Arcot Champ
FLOOR FINISH WAX 2500 GAL. 9.12$ 9.21$ 10.80$
District Standard * Complete * Complete Flex Sheen Kleer Kote
30 A-192-85-3265 Johnson Arcot Champ
FLOOR FINISH WAX 600 GAL. #$11.43 #$9.75 13.00$
District Standard * Vectra * Vectra Flex Sheen Platinum Plus
31 A-192-85-3267 Johnson Arcot Champ
FLOOR SEALER 1000 GAL. #$13.70 #$9.47 #$7.89
*District Standard * Fortify * Fortify Sheen Seal 1st Down
32 A-192-85-3280 Easy
FLOOR STRIPPER 2600 GAL. 5.60$ 5.41$ 5.80$
*District Standard Strip
33 A-192-85-3235
GYM FLOOR FINISH
* District Standard *
Gold Medalist Gym Finish 325 GAL.
450 Gym Floor Finish 325 GAL.
34 A-192-85-3238
GYM FLOOR CLEAN UP SOLVENT 200 GAL. 57.45$
35 A-192-85-3234
GYM FLOOR CLEANER 100 GAL. 17.86$
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72
CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
FLOOR CARE
36 A-365-00-4613 Americo Americo ETC Brand
FLOOR PAD, GORILLA 19" 300 CS 11.17$ 12.68$ 14.88$
37 A-365-00-4619
FLOOR PAD, GREEN 19" 200 CS 11.05$ 12.68$ 14.88$
38 A-365-00-4614
FLOOR PAD, RED 19" 350 CS 10.96$ 12.68$ 14.88$
39 A-365-00-4615
FLOOR PAD, BLACK 19" 350 CS 10.96$ 12.68$ 14.88$
40 A-365-00-4620
FLOOR PAD, MAROON 20" 100 CS 3.37$ 4.56$ 4.32$
THIN LINE
41 A-365-00-4617
FLOOR PAD, BLUE 27" 100 CS 26.92$ 22.82$ 35.97$
42 A-365-00-4618
FLOOR PAD, RED 15" 100 CS 8.91$ 12.68$ 10.42$
43 A-365-00-4169
SCREEN DISKS 75 CS. 3.24$ 3.48$ 4.96$
19" X 120 GRIT
44 A-365-00-4174
SCREEN DISKS 50 CS. 3.54$ 3.72$ 4.96$
19" X 100 GRIT
45 A-365-00-4182
SCREEN DISKS 25 CS. 5.10$ 5.19$ 4.87$
19" X 60 GRIT
46 A-365-00-4122
CARPET BONNET PAD 144 EA. 14.99$ 14.92$ 10.90$
MAJOR EQUIPMENT
47 A-365-00-5700 Sebo
UPRIGHT VACUUM CLEANER 36 EACH DNMBS 324.00$
SEBO
48 A-365-00-5701
VACUUM CLEANER BAG 1000 EA. 12.99$ 0.74$
SEBO
49 A-365-00-5703
VACUUM CLEANER BAG 1000 EA. 0.54$
SANITAIRE Style U
50 A-365-00-5706
VACUUM CLEANER BAG 1000 EA. 0.49$
SANITAIRE 327
51 A-365-00-5708
VACUUM CLEANER BAG 3000 EA. 0.92$ 0.79$
WINDSOR
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73
CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
MAJOR EQUIPMENT
52 A-365-00-5702
VACUUM CLEANER BAG 4000 EA. 0.41$ 0.45$
ELECTROLUX
53 A-365-00-5710
VACUUM CLEANER BAG 500 EACH 0.36$ 0.25$
KC - 165
54 A-365-00-5720
VACUUM CLEANER BAG 3000 EA. 0.54$ 0.72$
CASTEX LITE TRACK
55 A-365-00-5711
VACUUM CLEANER BELT 100 EACH 0.38$ 0.29$
KENT 165
56 A-365-00-5760 Windsor Storm Advance Champ
175 BUFFER 15 EACH 653.51$ 2,255.00$ 489.44$
57 A-365-00-5076 Windsor Champ
HIGH SPEED BUFFER 10 EACH 1,117.29$ 625.00$
58 A-365-00-5660 Windsor Champ
WET AND DRY TANK VACUUM 10 EACH 839.64$ 414.00$
Front Mount Squeegee
59 A-365-00-5180 Windsor Iscrub Nobles Champ
AUTO SCRUBBER 3 EACH 5,987.91$ 6,199.33$ 3,700.00$
60 A-365-00-5335 Windsor Advance
AIR BLOWER 5 EACH 194.91$ 403.96$ 129.00$
61 A-365-00-5630 Windsor Nobles Minuteman
CARPET EXTRACTOR 6 EACH 2,024.10$ 1,994.20$ 1,400.00$
MINOR EQUIPMENT
62 A-485-65-4150
BOWL MOP 600 EACH 0.78$ 0.45$
63 A-485-65-4659
TRIGGER SPRAYER 1000 EACH 0.61$ 0.30$
64 A-485-65-4019
10 QUART BUCKET 144 EACH 5.80$ 2.69$
65 A-485-65-4025
PUMP 1 OZ 400 EACH 2.56$ 0.97$
66 A-485-65-7100
POLY WOOL DUSTER 144 EACH 7.32$ 1.33$
67 A-485-65-4153
DISPOSABLE LATEX GLOVES 1200 BOX 6.61$ 6.60$
MEDIUM
68 A-485-65-4156
GREEN HAND PAD 2000 EA. 0.28$ 0.29$
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CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
MINOR EQUIPMENT
69 A-485-65-4154 & 4155
MEDIUM NBR GLOVE 600 PR. 1.03$
LARGE GLOVES 600 PR. 1.03$
70 A-485-65-4165
TERRY TOWELS 16" x 18" 600 DOZ. DNMBS
71 A-485-65-4166
MICROFIBER TOWELS 1500 EA. 0.92$ 0.66$ 0.64$
72 A-485-65-4214
GUM SCRAPER 144 EACH 12.34$ 14.28$
72 A-485-65-4201
GUM SCRAPER BLADE 144 EACH 1.69$ 0.45$
73 A-485-65-4126
SAFETY SCRAPER 500 EACH 1.20$ 0.72$
74 A-485-65-4192
PUTTY KNIFE 144 EACH 1.52$ 0.71$
75 A-485-65-4112
COUNTER DUSTER 144 EACH 3.78$ 2.76$
76 A-485-65-4152
DUST PAN 144 EACH 2.61$ 1.57$
77 A-485-65-4161
LOBBY DUST PAN 144 EACH 7.34$ 4.29$
78 A-485-65-4180
WET MOP HANDLE 60" 288 EACH DNMBS DNMBS 16.90$
CPI
79 A-485-65-4160
UTILITY PAD HOLDER 144 EACH 6.12$ 3.52$
80 A-485-65-4206
DUST MOP HANDLE 288 EA. 7.04$ 5.36$ 4.99$
81 A-485-65-7031
24 IN DUST MOP FRAME 84 EACH 5.05$ 2.87$
82 A-485-65-7011
48 IN DUST MOP FRAME 84 EACH 7.62$ 4.87$
83 A-485-65-7012
60 IN DUST MOP FRAME 84 EACH 9.28$ 5.85$
84 A-485-65-4105
BROOM - ANGLED BROOM 24 DOZ. 3.72$ 2.92$
A-485-65-4106
BROOM - CORN BROOM 24 DOZ. 7.83$ 3.68$
85 A-485-65-4207
TREADED HANDLE WITH METAL 144 EACH 4.00$ 2.11$
TIP
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CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
MINOR EQUIPMENT
86 A-485-65-4224
DUST MOP HEAD - 24" 288 EACH 3.58$ 3.79$
87 A-485-65-4248 Kut A Way
DUST MOP HEAD - 48" 144 EACH 7.44$ DNMBS
88 A-485-65-4260
DUST MOP HEAD - 60" 144 EACH DNMBS 8.43$
89 A-485-65-7110
IRON STYLE HAND SCRUB 144 EACH 2.52$ 0.76$
BRUSH
90 A-485-65-4213
SANITARY UTILITY HAND SCRUB 144 EACH 4.31$ 1.28$
GONG BRUSH \ POT BRUSH
91 A-485-65-4127
FINISHING MOP 144 EACH 5.95$ 3.95$
92 A-485-65-4120
SYNTHETIC WET MOP 288 EACH 4.22$ 3.25$
93 A-485-65-4121
ROUGH SURFACE MOP 144 EACH 5.49$ 4.42$
94 A-485-65-4210
WEDGE DUST MOP HANDLE 60 EACH 7.91$ 2.73$
95 A-485-65-4209
WEDGE DUST MOP HEAD 144 EACH 4.96$ 2.75$
96 A-485-65-8100 3M Superior
WALK OFF FLOOR MATTING 50 EACH *$121.76 59.02$
3 X 5
96 A-485-65-8103 3M Superior
WALK OFF FLOOR MATTING 75 EACH *$182.11 87.71$
4 X 6
97 A-485-65-8000
OUTSIDE DOOR ROLL 25 ROLLS 351.17$ 354.80$
FLOOR MATTING
98 A-485-65-4056 & 4020
COMBO 43.24$ 34.13$ 92.51$
WRINGER, 16 - 24 OZ. 75 EACH
BUCKET, 35 QUART
99 A-485-65-4116
WINDOW WASHING KIT 30 EACH 11.23$ 63.96$ 38.10$
100 A-485-65-4103
APPLICATOR PAD \ MULT-FLO 25 SETS 8.12$
101 A-485-65-7001
SANITARY WAX LINERS 100 CS. 17.43$ 14.45$ 28.51$
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CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
MINOR EQUIPMENT
102 A-485-65-7000
SANITARY NAPKIN RECEPTACLE 24 EACH 20.96$ 13.55$ 44.48$
103 A-485-65-6002
WASTE BAKET CLASSROOM 144 EACH 8.56$ 5.42$ 11.80$
104 A-485-65-6004
55 GALLON TRASH CONTAINER 24 EACH 53.22$ 38.36$ 78.45$
A-485-65-6071
55 GALLON ROLL DOLLY 24 EACH 34.91$ 16.93$ 46.00$
105 A-485-65-6000
21 GAL HALF ROUND TRASH 80 EACH 35.78$ 43.86$
106 A-485-65-7300
UTILITY CUBE TRUCK 12 EACH 269.30$ 258.72$
107 A-485-65-7200
JANITOR CART 24 EACH 98.69$ 81.25$ 76.00$
108 A-485-65-
DEFOAMER 200 GALS 10.65$ 8.34$
LAUNDRY CLEANING PRODUCTS
109 A-934-42-2447 Arcot
LAUNDRY DETERGENT 12,000 LB. 19.91$ 17.33$
50 lb. box 50 lbs box
110 A-934-42-2448
LIQUID BLEACH 200 CS. 8.36$ 13.05$ 10.13$
PAPER PRODUCTS
111 A-640-79-6101
KITCHEN ROLL PAPER TOWELS 192 CS. 20.26$ 23.30$ 19.77$
112 A-640-79-6102 GP GP
TOILET TISSUE 1044 CS. *$40.42 93.87$
Rollmaster Rollmaster
113 A-640-79-6103 GP GP Vondehle
BROWN ROLL TOWELS 2100 CS. 32.38$ 34.12$ 16.50$
0.0324$ 0.0341$ 0.0471$
114 A-640-79-6105 Acclaim GP Vondrehle
MUTI-FOLD PAPER TOWEL 200 CS. 16.60$ 16.52$ 15.00$
LINER PRODUCTS
115 A-665-24-7101 Republic Unipak e*Poly Star
LIGHT WEIGHT PLASTIC BAGS 100 CS. 8.36$ 11.13$ 11.55$ 19.74$
1000 Bags 1000 Bags 1000 Bags
116 A-665-24-7102 Republic Unipak e*Poly Star
MEDIUM WEIGHT PLASTIC BAGS 2816 CS. 14.85$ 15.11$ 14.38$ 16.64$
200 Bags
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CUSTODIAL BID - BID NUMBER 2013-14-01
QTY Brawner Ridley's Champion
ITEM / PAGE NUMBERS Unisource Paper Unipak Vacuum e*Poly Shiffler Paper
LINER PRODUCTS
117 A-665-24-7103 Republic Unipak e*Poly Star
HEAVY WEIGHT PLASTIC BAGS 1362 CS. 18.30$ 14.38$ 17.15$
118 A-665-24-7104 Republic Unipak e*Poly Star
DRUM LINER 200 CS. 25.97$ 18.80$ 24.75$
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QTY
ITEM / PAGE NUMBERS
CHEMICALS
1 A-485-00-3204
DISINFECTANT CLEANER 1000 GAL.
2 A-485-00-2324
ALL PURPOSE CLEANER 800 GAL.
3 A-485-00-2334
ODOR NEUTRALIZER 700 GAL.
4 A-485-00-2329
LIVE ENZYMES 900 GAL.
5 A-485-00-2344
GLASS CLEANER 900 GAL.
6 A-485-00-2395
TOILET BOWL CLEANER 150 CS
7 A-485-00-2399
TOILET BOWL ACID CLEANER 150 CS
8 A-485-00-2315
SOLVENT SPOTTER 300 GAL.
9 A-192-85-2359
GRAFFITI REMOVER LIGHT 600 QT
10 A-192-85-2362
GRAFFITI REMOVER HEAVY 288 QT
11 A-485-00-2358
WHITE BOARD CLEANER 600 CANS
12 A-485-00-2394
STAINLESS STEEL CLEANER 576 CANS
13 A-485-00-2350
FURNITURE POLISH 576 QT
14 A-485-00-2361
DRY POWDER CLEANER 25 CS.
15 A-485-00-2352
FOAMING HAND SOAP 100 GAL.
DISPENSORS 100 DISP.
16 A-485-00-2356
HAND SANITIZER 300 EACH
SMART SAN HAND SANITIZER
17 A-485-00-2390
PINK POWDER HAND SOAP 20 CS.
18 A-485-00-2357
SYNTHETIC HAND SOAP 1600 GAL.
19 A-485-00-2360
SOAP DISPENSER 80 EACH
B - 4112 BORICK SOAP DISP.
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
0.18$
5.68$
0.07$ 0.19$ 0.06$
5.11$ 4.60$ 5.74$ 3.84$
0.07$ 0.26$ 0.05$
4.69$ 6.01$ 7.90$ 3.41$
0.22$ 0.20$
5.28$ 7.70$ 6.81$ 4.01$
0.29$ RTU RTU 0.28$
5.83$ 2.50$ 3.45$ 4.56$
2.11$ 1.60$ 1.94$ 1.27$
2.04$ 2.06$ 1.20$
Gal Gal
8.20$ 6.93$
Natures
2.78$
Natures
2.78$ 5.10$
3.34$ 2.57$
3.12$
1000 ml
5.09$
0.02$
Kleenex
6.66$
1000 ml
3.50$ 4.59$
53.50$
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QTY
ITEM / PAGE NUMBERS
CHEMICALSCHEMICALS
20 A-485-00-2400
VOMIT POWDER 144 EACH
21 A-485-00-2396
PUMICE SCOURING STICK 12 DOZ.
FLOOR CARE
22 A-485-00-3214
FLOOR CLEANER 1200
23 A-485-00-2397
DUST MOP OIL 600 GAL.
24 A-485-00-3215
BUFFING GEL/SPRAY BUFF 288
25 A-485-00-2342
NON BROWNING CHEMICAL 600 GAL.
26 A-485-00-2314
CARPET SHAMPOO 400 GAL.
27 A-485-00-2348
UNIVERSAL CARPET SPOTTER 540 QT.
28 A-485-00-2341
GUM FREEZE REMOVER 288
29 A-192-85-3264
FLOOR FINISH WAX 2500 GAL.
District Standard * Complete *
30 A-192-85-3265
FLOOR FINISH WAX 600 GAL.
District Standard * Vectra *
31 A-192-85-3267
FLOOR SEALER 1000 GAL.
*District Standard * Fortify *
32 A-192-85-3280
FLOOR STRIPPER 2600 GAL.
*District Standard
33 A-192-85-3235
GYM FLOOR FINISH
* District Standard *
Gold Medalist Gym Finish 325 GAL.
450 Gym Floor Finish 325 GAL.
34 A-192-85-3238
GYM FLOOR CLEAN UP SOLVENT 200 GAL.
35 A-192-85-3234
GYM FLOOR CLEANER 100 GAL.
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
NA
5.10$
21.10$
$0.08 0.14$ 0.13$ $0.15
$5.04 4.20$ 3.82$ $3.77
Triumph Triumph
$13.28 $11.17
12.00$ 6.85$
7.30$ 5.88$
1.75$ 2.42$
3.10$ 2.99$
Johnson Johnson
9.66$ 11.10$
Complete Complete
Johnson Johnson
12.11$ 15.00$
Vectra Vectra
Johnson Johnson
14.52$ 16.00$
Fortify Fortify
16.50$
DNMBS
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QTY
ITEM / PAGE NUMBERS
CHEMICALSFLOOR CARE
36 A-365-00-4613
FLOOR PAD, GORILLA 19" 300 CS
37 A-365-00-4619
FLOOR PAD, GREEN 19" 200 CS
38 A-365-00-4614
FLOOR PAD, RED 19" 350 CS
39 A-365-00-4615
FLOOR PAD, BLACK 19" 350 CS
40 A-365-00-4620
FLOOR PAD, MAROON 20" 100 CS
THIN LINE
41 A-365-00-4617
FLOOR PAD, BLUE 27" 100 CS
42 A-365-00-4618
FLOOR PAD, RED 15" 100 CS
43 A-365-00-4169
SCREEN DISKS 75 CS.
19" X 120 GRIT
44 A-365-00-4174
SCREEN DISKS 50 CS.
19" X 100 GRIT
45 A-365-00-4182
SCREEN DISKS 25 CS.
19" X 60 GRIT
46 A-365-00-4122
CARPET BONNET PAD 144 EA.
MAJOR EQUIPMENT
47 A-365-00-5700
UPRIGHT VACUUM CLEANER 36 EACH
SEBO
48 A-365-00-5701
VACUUM CLEANER BAG 1000 EA.
SEBO
49 A-365-00-5703
VACUUM CLEANER BAG 1000 EA.
SANITAIRE Style U
50 A-365-00-5706
VACUUM CLEANER BAG 1000 EA.
SANITAIRE 327
51 A-365-00-5708
VACUUM CLEANER BAG 3000 EA.
WINDSOR
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
11.50$ 11.97$
11.50$ 11.97$
11.50$ 11.97$
9.60$ 9.13$
3.42$
3.67$
16.50$
Windsor
335.00$
1.86$
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QTY
ITEM / PAGE NUMBERS
CHEMICALSMAJOR EQUIPMENT
52 A-365-00-5702
VACUUM CLEANER BAG 4000 EA.
ELECTROLUX
53 A-365-00-5710
VACUUM CLEANER BAG 500 EACH
KC - 165
54 A-365-00-5720
VACUUM CLEANER BAG 3000 EA.
CASTEX LITE TRACK
55 A-365-00-5711
VACUUM CLEANER BELT 100 EACH
KENT 165
56 A-365-00-5760
175 BUFFER 15 EACH
57 A-365-00-5076
HIGH SPEED BUFFER 10 EACH
58 A-365-00-5660
WET AND DRY TANK VACUUM 10 EACH
Front Mount Squeegee
59 A-365-00-5180
AUTO SCRUBBER 3 EACH
60 A-365-00-5335
AIR BLOWER 5 EACH
61 A-365-00-5630
CARPET EXTRACTOR 6 EACH
MINOR EQUIPMENT
62 A-485-65-4150
BOWL MOP 600 EACH
63 A-485-65-4659
TRIGGER SPRAYER 1000 EACH
64 A-485-65-4019
10 QUART BUCKET 144 EACH
65 A-485-65-4025
PUMP 1 OZ 400 EACH
66 A-485-65-7100
POLY WOOL DUSTER 144 EACH
67 A-485-65-4153
DISPOSABLE LATEX GLOVES 1200 BOX
MEDIUM
68 A-485-65-4156
GREEN HAND PAD 2000 EA.
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
OK
495.00$
LB
950.00$
10,838.00$
0.74$ 0.66$
0.65$ 0.49$
3.89$
1.31$
2.80$
5.76$
0.23$
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QTY
ITEM / PAGE NUMBERS
CHEMICALSMINOR EQUIPMENT
69 A-485-65-4154 & 4155
MEDIUM NBR GLOVE 600 PR.
LARGE GLOVES 600 PR.
70 A-485-65-4165
TERRY TOWELS 16" x 18" 600 DOZ.
71 A-485-65-4166
MICROFIBER TOWELS 1500 EA.
72 A-485-65-4214
GUM SCRAPER 144 EACH
72 A-485-65-4201
GUM SCRAPER BLADE 144 EACH
73 A-485-65-4126
SAFETY SCRAPER 500 EACH
74 A-485-65-4192
PUTTY KNIFE 144 EACH
75 A-485-65-4112
COUNTER DUSTER 144 EACH
76 A-485-65-4152
DUST PAN 144 EACH
77 A-485-65-4161
LOBBY DUST PAN 144 EACH
78 A-485-65-4180
WET MOP HANDLE 60" 288 EACH
CPI
79 A-485-65-4160
UTILITY PAD HOLDER 144 EACH
80 A-485-65-4206
DUST MOP HANDLE 288 EA.
81 A-485-65-7031
24 IN DUST MOP FRAME 84 EACH
82 A-485-65-7011
48 IN DUST MOP FRAME 84 EACH
83 A-485-65-7012
60 IN DUST MOP FRAME 84 EACH
84 A-485-65-4105
BROOM - ANGLED BROOM 24 DOZ.
A-485-65-4106
BROOM - CORN BROOM 24 DOZ.
85 A-485-65-4207
TREADED HANDLE WITH METAL 144 EACH
TIP
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
0.74$
0.74$
4.38$ 8.35$ 4.95$
0.76$ 0.75$ 0.74$
16.70$ 7.35$
11.20$ 2.65$
1.85$ 1.28$
1.75$ 0.92$
3.35$
3.50$ 1.85$
9.00$ 6.92$
6.50$
9.40$ 5.52$
3.80$ 2.51$
10.00$ 5.29$
12.50$ 5.95$
10.25$ 4.45$
8.95$ 4.29$
4.25$ 2.56$
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83
QTY
ITEM / PAGE NUMBERS
CHEMICALSMINOR EQUIPMENT
86 A-485-65-4224
DUST MOP HEAD - 24" 288 EACH
87 A-485-65-4248
DUST MOP HEAD - 48" 144 EACH
88 A-485-65-4260
DUST MOP HEAD - 60" 144 EACH
89 A-485-65-7110
IRON STYLE HAND SCRUB 144 EACH
BRUSH
90 A-485-65-4213
SANITARY UTILITY HAND SCRUB 144 EACH
GONG BRUSH \ POT BRUSH
91 A-485-65-4127
FINISHING MOP 144 EACH
92 A-485-65-4120
SYNTHETIC WET MOP 288 EACH
93 A-485-65-4121
ROUGH SURFACE MOP 144 EACH
94 A-485-65-4210
WEDGE DUST MOP HANDLE 60 EACH
95 A-485-65-4209
WEDGE DUST MOP HEAD 144 EACH
96 A-485-65-8100
WALK OFF FLOOR MATTING 50 EACH
3 X 5
96 A-485-65-8103
WALK OFF FLOOR MATTING 75 EACH
4 X 6
97 A-485-65-8000
OUTSIDE DOOR ROLL 25 ROLLS
FLOOR MATTING
98 A-485-65-4056 & 4020
COMBO
WRINGER, 16 - 24 OZ. 75 EACH
BUCKET, 35 QUART
99 A-485-65-4116
WINDOW WASHING KIT 30 EACH
100 A-485-65-4103
APPLICATOR PAD \ MULT-FLO 25 SETS
101 A-485-65-7001
SANITARY WAX LINERS 100 CS.
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
4.70$ 3.24$
9.90$ 6.34$
14.95$ 7.58$
1.85$ 1.35$
2.59$
8.80$
3.75$ 3.68$
3.76$
Anderson Olefins
30.00$ 28.64$
Anderson Olefins
47.00$ 45.85$
220.00$ 149.00$
86.84$
72.50$
14.50$ 21.37$
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QTY
ITEM / PAGE NUMBERS
CHEMICALSMINOR EQUIPMENT
102 A-485-65-7000
SANITARY NAPKIN RECEPTACLE 24 EACH
103 A-485-65-6002
WASTE BAKET CLASSROOM 144 EACH
104 A-485-65-6004
55 GALLON TRASH CONTAINER 24 EACH
A-485-65-6071
55 GALLON ROLL DOLLY 24 EACH
105 A-485-65-6000
21 GAL HALF ROUND TRASH 80 EACH
106 A-485-65-7300
UTILITY CUBE TRUCK 12 EACH
107 A-485-65-7200
JANITOR CART 24 EACH
108 A-485-65-
DEFOAMER 200 GALS
LAUNDRY CLEANING PRODUCTS
109 A-934-42-2447
LAUNDRY DETERGENT 12,000 LB.
110 A-934-42-2448
LIQUID BLEACH 200 CS.
PAPER PRODUCTS
111 A-640-79-6101
KITCHEN ROLL PAPER TOWELS 192 CS.
112 A-640-79-6102
TOILET TISSUE 1044 CS.
113 A-640-79-6103
BROWN ROLL TOWELS 2100 CS.
114 A-640-79-6105
MUTI-FOLD PAPER TOWEL 200 CS.
LINER PRODUCTS
115 A-665-24-7101
LIGHT WEIGHT PLASTIC BAGS 100 CS.
116 A-665-24-7102
MEDIUM WEIGHT PLASTIC BAGS 2816 CS.
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
16.75$
8.50$
57.75$
24.95$ 64.84$
57.25$ 44.00$
293.00$
151.00$ 84.60$
Arcot Excel Arcot
21.19$ 43.72$ 21.45$
50 lb. box 50 lb. box 50 lb. box
9.25$ 9.12$
Scott Windsoft
22.64$ 22.90$
Scott
36.79$
Scott
37.78$
0.0398$
Scott Roses Putney
16.85$ 18.18$ 17.99$
Pinnacle Interplast Central Poly
6.33$ 12.87$ 8.50$ 8.04$
1000 Bags
Pinnacle Interplast Central Poly
14.17$ 14.81$ 14.95$ 13.75$
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85
QTY
ITEM / PAGE NUMBERS
CHEMICALSLINER PRODUCTS
117 A-665-24-7103
HEAVY WEIGHT PLASTIC BAGS 1362 CS.
118 A-665-24-7104
DRUM LINER 200 CS.
CUSTODIAL BID - BID NUMBER 2013-14-01
Olmsted
Last Matera Kirk BMC Adaptable Central
Group Paper Paper Supply Blending Poly
Pinnacle Interplast Central Poly
14.74$ 16.19$ 15.64$ 13.70$
Pinnacle Interplast Central Poly
22.80$ 24.50$ 18.20$
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86
QTY
ITEM / PAGE NUMBERS
CHEMICALS
1 A-485-00-3204
DISINFECTANT CLEANER 1000 GAL.
2 A-485-00-2324
ALL PURPOSE CLEANER 800 GAL.
3 A-485-00-2334
ODOR NEUTRALIZER 700 GAL.
4 A-485-00-2329
LIVE ENZYMES 900 GAL.
5 A-485-00-2344
GLASS CLEANER 900 GAL.
6 A-485-00-2395
TOILET BOWL CLEANER 150 CS
7 A-485-00-2399
TOILET BOWL ACID CLEANER 150 CS
8 A-485-00-2315
SOLVENT SPOTTER 300 GAL.
9 A-192-85-2359
GRAFFITI REMOVER LIGHT 600 QT
10 A-192-85-2362
GRAFFITI REMOVER HEAVY 288 QT
11 A-485-00-2358
WHITE BOARD CLEANER 600 CANS
12 A-485-00-2394
STAINLESS STEEL CLEANER 576 CANS
13 A-485-00-2350
FURNITURE POLISH 576 QT
14 A-485-00-2361
DRY POWDER CLEANER 25 CS.
15 A-485-00-2352
FOAMING HAND SOAP 100 GAL.
DISPENSORS 100 DISP.
16 A-485-00-2356
HAND SANITIZER 300 EACH
SMART SAN HAND SANITIZER
17 A-485-00-2390
PINK POWDER HAND SOAP 20 CS.
18 A-485-00-2357
SYNTHETIC HAND SOAP 1600 GAL.
19 A-485-00-2360
SOAP DISPENSER 80 EACH
B - 4112 BORICK SOAP DISP.
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
0.20$ 0.10$ 0.08$
6.12$ 26.95$ 11.29$
0.06$ 0.10$ 0.77$
7.40$ 13.60$ 9.28$
0.09$ 0.08$ 0.03$
12.06$ 10.60$ 5.00$
RTU RTU 0.29$
9.56$ 8.80$ 11.94$
RTU 0.21$ 0.07$
4.79$ 8.48$ 4.84$
1.75$ 2.28$ 1.35$
1.58$ 2.40$ 1.35$
Quart 20 oz.
13.20$ 8.24$
20 oz. 16 oz.
4.00$ 4.60$ 3.63$
16 oz.
4.60$ 3.63$
19 oz.
2.90$
3.64$ 2.67$ 3.64$
3.28$ 2.20$ 2.81$
0.81$ 1.05$
1250 ml
8.08$
10.37$ 5.54$ 7.41$
50.68$
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87
QTY
ITEM / PAGE NUMBERS
CHEMICALSCHEMICALS
20 A-485-00-2400
VOMIT POWDER 144 EACH
21 A-485-00-2396
PUMICE SCOURING STICK 12 DOZ.
FLOOR CARE
22 A-485-00-3214
FLOOR CLEANER 1200
23 A-485-00-2397
DUST MOP OIL 600 GAL.
24 A-485-00-3215
BUFFING GEL/SPRAY BUFF 288
25 A-485-00-2342
NON BROWNING CHEMICAL 600 GAL.
26 A-485-00-2314
CARPET SHAMPOO 400 GAL.
27 A-485-00-2348
UNIVERSAL CARPET SPOTTER 540 QT.
28 A-485-00-2341
GUM FREEZE REMOVER 288
29 A-192-85-3264
FLOOR FINISH WAX 2500 GAL.
District Standard * Complete *
30 A-192-85-3265
FLOOR FINISH WAX 600 GAL.
District Standard * Vectra *
31 A-192-85-3267
FLOOR SEALER 1000 GAL.
*District Standard * Fortify *
32 A-192-85-3280
FLOOR STRIPPER 2600 GAL.
*District Standard
33 A-192-85-3235
GYM FLOOR FINISH
* District Standard *
Gold Medalist Gym Finish 325 GAL.
450 Gym Floor Finish 325 GAL.
34 A-192-85-3238
GYM FLOOR CLEAN UP SOLVENT 200 GAL.
35 A-192-85-3234
GYM FLOOR CLEANER 100 GAL.
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
12 oz. 16 oz.
4.68$ 6.86$
22.25$ 24.68$
0.08$ 0.10$ 0.08$
4.81$ 26.95$ 5.00$
DNMBS
12.03$ 6.48$
Gal Gal
8.44$ 17.00$
11.21$ 9.80$
10.52$ 11.40$ 6.60$
RTU H2o
2.23$ 0.68$ 1.64$
3.43$ 2.86$
Johnson Johnson
10.31$ 10.05$
Complete Complete
Johnson Johnson
13.00$ 13.00$
Vectra Vectra
Johnson Johnson
15.58$ 14.00$
Fortify Fortify
8.31$
7.41$
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88
QTY
ITEM / PAGE NUMBERS
CHEMICALSFLOOR CARE
36 A-365-00-4613
FLOOR PAD, GORILLA 19" 300 CS
37 A-365-00-4619
FLOOR PAD, GREEN 19" 200 CS
38 A-365-00-4614
FLOOR PAD, RED 19" 350 CS
39 A-365-00-4615
FLOOR PAD, BLACK 19" 350 CS
40 A-365-00-4620
FLOOR PAD, MAROON 20" 100 CS
THIN LINE
41 A-365-00-4617
FLOOR PAD, BLUE 27" 100 CS
42 A-365-00-4618
FLOOR PAD, RED 15" 100 CS
43 A-365-00-4169
SCREEN DISKS 75 CS.
19" X 120 GRIT
44 A-365-00-4174
SCREEN DISKS 50 CS.
19" X 100 GRIT
45 A-365-00-4182
SCREEN DISKS 25 CS.
19" X 60 GRIT
46 A-365-00-4122
CARPET BONNET PAD 144 EA.
MAJOR EQUIPMENT
47 A-365-00-5700
UPRIGHT VACUUM CLEANER 36 EACH
SEBO
48 A-365-00-5701
VACUUM CLEANER BAG 1000 EA.
SEBO
49 A-365-00-5703
VACUUM CLEANER BAG 1000 EA.
SANITAIRE Style U
50 A-365-00-5706
VACUUM CLEANER BAG 1000 EA.
SANITAIRE 327
51 A-365-00-5708
VACUUM CLEANER BAG 3000 EA.
WINDSOR
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
SSS
13.80$
Niagara SSS Americo
12.25$ 13.60$ 12.40$
Niagara SSS Americo
16.07$ 13.60$ 12.40$
Niagara SSS Americo
16.52$ 13.60$ 12.40$
Niagara SSS Americo
3.48$ 3.10$ 1.93$
SSS
14.60$
Niagara SSS Americo
11.25$ 9.52$ 8.80$
4.21$
Americo
4.29$ 3.88$
5.24$
16.55$ 15.80$
370.00$
1.71$
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89
QTY
ITEM / PAGE NUMBERS
CHEMICALSMAJOR EQUIPMENT
52 A-365-00-5702
VACUUM CLEANER BAG 4000 EA.
ELECTROLUX
53 A-365-00-5710
VACUUM CLEANER BAG 500 EACH
KC - 165
54 A-365-00-5720
VACUUM CLEANER BAG 3000 EA.
CASTEX LITE TRACK
55 A-365-00-5711
VACUUM CLEANER BELT 100 EACH
KENT 165
56 A-365-00-5760
175 BUFFER 15 EACH
57 A-365-00-5076
HIGH SPEED BUFFER 10 EACH
58 A-365-00-5660
WET AND DRY TANK VACUUM 10 EACH
Front Mount Squeegee
59 A-365-00-5180
AUTO SCRUBBER 3 EACH
60 A-365-00-5335
AIR BLOWER 5 EACH
61 A-365-00-5630
CARPET EXTRACTOR 6 EACH
MINOR EQUIPMENT
62 A-485-65-4150
BOWL MOP 600 EACH
63 A-485-65-4659
TRIGGER SPRAYER 1000 EACH
64 A-485-65-4019
10 QUART BUCKET 144 EACH
65 A-485-65-4025
PUMP 1 OZ 400 EACH
66 A-485-65-7100
POLY WOOL DUSTER 144 EACH
67 A-485-65-4153
DISPOSABLE LATEX GLOVES 1200 BOX
MEDIUM
68 A-485-65-4156
GREEN HAND PAD 2000 EA.
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
SSS
784.41$
SSS
972.74$
Taskforce
596.00$
Tomcat
5,461.00$
Windshear
195.00$
Marathon
1,992.00$
0.55$ 0.59$
0.37$ 0.39$
5.95$ 4.25$
1.55$ 1.30$
5.45$ 8.54$
5.44$ 5.35$
0.58$ 0.32$
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90
QTY
ITEM / PAGE NUMBERS
CHEMICALSMINOR EQUIPMENT
69 A-485-65-4154 & 4155
MEDIUM NBR GLOVE 600 PR.
LARGE GLOVES 600 PR.
70 A-485-65-4165
TERRY TOWELS 16" x 18" 600 DOZ.
71 A-485-65-4166
MICROFIBER TOWELS 1500 EA.
72 A-485-65-4214
GUM SCRAPER 144 EACH
72 A-485-65-4201
GUM SCRAPER BLADE 144 EACH
73 A-485-65-4126
SAFETY SCRAPER 500 EACH
74 A-485-65-4192
PUTTY KNIFE 144 EACH
75 A-485-65-4112
COUNTER DUSTER 144 EACH
76 A-485-65-4152
DUST PAN 144 EACH
77 A-485-65-4161
LOBBY DUST PAN 144 EACH
78 A-485-65-4180
WET MOP HANDLE 60" 288 EACH
CPI
79 A-485-65-4160
UTILITY PAD HOLDER 144 EACH
80 A-485-65-4206
DUST MOP HANDLE 288 EA.
81 A-485-65-7031
24 IN DUST MOP FRAME 84 EACH
82 A-485-65-7011
48 IN DUST MOP FRAME 84 EACH
83 A-485-65-7012
60 IN DUST MOP FRAME 84 EACH
84 A-485-65-4105
BROOM - ANGLED BROOM 24 DOZ.
A-485-65-4106
BROOM - CORN BROOM 24 DOZ.
85 A-485-65-4207
TREADED HANDLE WITH METAL 144 EACH
TIP
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
0.57$
0.57$
1.60$ 0.89$
16.80$
0.59$ 6.53$
1.55$ 3.05$ 2.04$
6.47$ 2.15$
3.42$
6.05$ 2.11$
5.35$ 6.82$ 10.75$
14.21$
5.05$ 6.90$
5.50$ 5.68$ 5.06$
2.50$ 2.28$ 2.00$
5.40$ 4.05$ 3.63$
6.71$ 5.18$
4.80$ 6.10$
2.90$ 5.83$
3.30$ 2.78$
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91
QTY
ITEM / PAGE NUMBERS
CHEMICALSMINOR EQUIPMENT
86 A-485-65-4224
DUST MOP HEAD - 24" 288 EACH
87 A-485-65-4248
DUST MOP HEAD - 48" 144 EACH
88 A-485-65-4260
DUST MOP HEAD - 60" 144 EACH
89 A-485-65-7110
IRON STYLE HAND SCRUB 144 EACH
BRUSH
90 A-485-65-4213
SANITARY UTILITY HAND SCRUB 144 EACH
GONG BRUSH \ POT BRUSH
91 A-485-65-4127
FINISHING MOP 144 EACH
92 A-485-65-4120
SYNTHETIC WET MOP 288 EACH
93 A-485-65-4121
ROUGH SURFACE MOP 144 EACH
94 A-485-65-4210
WEDGE DUST MOP HANDLE 60 EACH
95 A-485-65-4209
WEDGE DUST MOP HEAD 144 EACH
96 A-485-65-8100
WALK OFF FLOOR MATTING 50 EACH
3 X 5
96 A-485-65-8103
WALK OFF FLOOR MATTING 75 EACH
4 X 6
97 A-485-65-8000
OUTSIDE DOOR ROLL 25 ROLLS
FLOOR MATTING
98 A-485-65-4056 & 4020
COMBO
WRINGER, 16 - 24 OZ. 75 EACH
BUCKET, 35 QUART
99 A-485-65-4116
WINDOW WASHING KIT 30 EACH
100 A-485-65-4103
APPLICATOR PAD \ MULT-FLO 25 SETS
101 A-485-65-7001
SANITARY WAX LINERS 100 CS.
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
SSS Cont.
4.45$ 4.90$ 5.50$
SSS Cont.
9.15$ 6.75$ 12.48$
SSS
13.80$ 31.29$
9.15$ 0.89$
4.40$ 3.85$
DNMBS 7.05$
5.04$
2.85$
3.60$
3.05$
SSS
49.88$
SSS
78.36$
218.00$
71.45$ 46.90$
17.20$ 16.78$
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92
QTY
ITEM / PAGE NUMBERS
CHEMICALSMINOR EQUIPMENT
102 A-485-65-7000
SANITARY NAPKIN RECEPTACLE 24 EACH
103 A-485-65-6002
WASTE BAKET CLASSROOM 144 EACH
104 A-485-65-6004
55 GALLON TRASH CONTAINER 24 EACH
A-485-65-6071
55 GALLON ROLL DOLLY 24 EACH
105 A-485-65-6000
21 GAL HALF ROUND TRASH 80 EACH
106 A-485-65-7300
UTILITY CUBE TRUCK 12 EACH
107 A-485-65-7200
JANITOR CART 24 EACH
108 A-485-65-
DEFOAMER 200 GALS
LAUNDRY CLEANING PRODUCTS
109 A-934-42-2447
LAUNDRY DETERGENT 12,000 LB.
110 A-934-42-2448
LIQUID BLEACH 200 CS.
PAPER PRODUCTS
111 A-640-79-6101
KITCHEN ROLL PAPER TOWELS 192 CS.
112 A-640-79-6102
TOILET TISSUE 1044 CS.
113 A-640-79-6103
BROWN ROLL TOWELS 2100 CS.
114 A-640-79-6105
MUTI-FOLD PAPER TOWEL 200 CS.
LINER PRODUCTS
115 A-665-24-7101
LIGHT WEIGHT PLASTIC BAGS 100 CS.
116 A-665-24-7102
MEDIUM WEIGHT PLASTIC BAGS 2816 CS.
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
28.60$ 15.76$
18.70$ 6.60$
51.80$ 43.90$ 53.67$
19.40$ 33.57$
36.70$
452.31$ 302.00$
107.00$ 95.00$
14.70$
21.50$
50 lb. box
8.99$ 10.65$ 9.60$
GP
17.75$
GP
*$39.70
Rollmaster
GP DublNature
32.95$ 32.81$
0.0347$ 0.0328$
GP DublNature GP
22.75$ 24.57$ 20.49$
Heritage
11.03$
Heritage
21.19$
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QTY
ITEM / PAGE NUMBERS
CHEMICALSLINER PRODUCTS
117 A-665-24-7103
HEAVY WEIGHT PLASTIC BAGS 1362 CS.
118 A-665-24-7104
DRUM LINER 200 CS.
CUSTODIAL BID - BID NUMBER 2013-14-01
Gulf
Pollock High Coast
Paper Point Paper
Heritage
24.30$
Heritage
32.30$
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94
$0.00 Items bold and italicized are proposed for award.
#$0.00 Proposed for award of items pending field tests.
POLYMER FLOOR FINISH A-192-85-3265 & SEALER A-192-85-3267 - Proposed award to Unisource Paper
for Vectra Floor Finish and Fortify Sealer for meeting bid specifications. Ridley and Brawner Paper submitted
a Floor Finishes and Sealer which will require a field test, since this product did not meet bid specifications.
Requesting field test to determine durability, slip resistance and removal properties. Recommendation
for specified products by Johnson's Vectra and Fortify to Unisource Paper for meeting bid specifications,
chemical compounds, long term usage of brand name durability and maintenance. AISD district
standard is Johnson's product for the past 21 years.
DNMBS Items bided did not meet or exceed the bid speciation outlined in bid.
*$0.00 Vendor submitted alternative item which did not meet bid specifications outlined in bid standards.
Standards have been developed from chemical composition, brand name, design style and past
performance.
GRAFFITTI REMOVER HEAVY A-192-85-2362 - Recommend award to Champion Chemical for meeting bid
specifications. Unisource, Brawner, Last Group Olmsted, High Point and Gulf Coast submitted solvent spotters.
WALK OFF FLOOR MATTING A-485-65-8100 & 8103 - Recommend award to Unisource Paper for meeting bid
specifications. Brawner, Olmsted Kirk, BMC and High Point submitted a sub-quality floor mat which did not meet bid
specifications
TOILET TISSUE A-640-79-6102 - Recommend awarding to Unisource. Alvin ISD has utilized GP Rollmaster
19020. Pollock Paper submitted a GP 19027 2ply tissue that will not fit our current toilet tissue dispensers.
Thirty Two (32) bid packets were mailed out to various vendors.
Sixteen (16) responses were received back and Three (3) no bids and returns.
CUSTODIAL SUPPLY BID
BID ANALYSIS #M 2013-14-01
95
301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Physical Address: 2200 Stapp Maxwell, Alvin, Texas
ALVIN INDEPENDENT SCHOOL DISTRICT
Mickie Dietrich
Director of
Purchasing
September 5, 2013
TO: TOMMY KING
FROM: MICKIE DIETRICH
SUBJ: PROPOSAL #1309BUS
A bid for Charter Bus Services & Travel Agents/Tours and Events was extended recently to seven pre-qualified
vendors with a Satisfactory or Good rating on charter bus services. Several of the vendors may have also been
utilized in the past by our campuses/department for interstate and intrastate travel. Seven qualified vendor packets
were received meeting the terms and conditions outlined in our bidding process..
Upon analysis of the bid proposals and several discussions with these vendors, I am recommending a non-exclusive
award. Many of these charter bus service companies are utilized by area districts and may be completely booked or
unable to service our account upon request. It will also be encouraged that campuses and departments shop the
approved vendors and receive quotes to determine the best value to the district based on availability, cost and
service-ability.
Purchasing will also require final itineraries from campuses and departments utilizing the Travel Agents category to
check their Charter Bus service ratings through Federal Motor Carrier Safety Administration (FMCSA) prior to their
trip to ensure a Satisfactory or Good rating.
Purchasing is recommending award to the following companies:
Sierra State Coach, South Houston, Texas 77587
Interstate and Intrastate Travel
J & J Charter Bus Service, Crosby, Texas 77532
Intrastate Travel
Champion Tours & Events, Inc., Orlando, Florida 32801
Travel Agent
Directors Choice, LLP, Directors Choice Tour & Travel, Lubbock, Texas 79424
Travel Agent
96
301 E. House St. ♦ Alvin, TX 77511 ♦ 281-824-0567 ♦ FAX 281-585-4567
Physical Address: 2200 Stapp Maxwell, Alvin, Texas
Tour-rific of Texas, Houston, Texas 77069
Travel Agent
Royal Music and Travel, LLC. Harlingen, Texas 78553
Travel Agent
World Strides, Charlottesville, Virginia 22902
Travel Agent
The term of this contract is three years, as long as both entities agree to the terms of the contract and their ratings
stay at an Excellent or Good rating with FMCSA. Expiration of this contract will be September 31, 2016.
97
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Request to Consider Professional Service Agreements for 2013
- 2014
Category Business
Resource Personnel Tommy King, Deputy Superintendent for Business & Support
Services
Attachments Memo and PSA’s
Rationale The following Professional Services Agreements have been
negotiated for 2013-14. Each is anticipated to exceed $25,000 annually based on prior year volume or services
needed.
Blackmon Mooring Restoration/Mold Remediation/
Water Damage Services
Brooks & Sparks Civil Engineer
CMTA, Inc. MEP Engineer Consultant
Consolidated Prop Advisors, Ltd. Land Acquisition
FDP, Food Service Design Food Service Facility
Design/Consulting
PBK Architects Architectural Firm
SBWV Architects Architectural Firm
SHW Group Architectural Firm
Southern Global Asbestos Consultant
Terracon Consultants Material Testing and
Geotechnical Services
Voigt Associates Traffic Engineering Design
and Studies
West Belt Surveying Surveying Services & Platting
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or Proposed Motion
That Board approve the Professional Service Agreements for school year 2013 – 2014 as presented.
98
99
100
101
102
103
104
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Request to Set Tax Rate for 2013 - 2014
Category Business
Resource Personnel Tommy King, Deputy Superintendent for Business & Support
Services
Attachments Resolution
Rationale A resolution is included for Board consideration to adopt a
tax rate for 2013 - 2014. The proposed tax rate is $1.329100. The component breakdown is as follows:
Maintenance & Operations $1.040000 Interest & Sinking 0.289100
Total Tax Rate $1.329100
District Goal(s) Fiscal Responsibility
Budget Implications
None
Recommendation or Proposed Motion
That Board approve the tax rate for 2013 – 2014 as presented.
105
RESOLUTION
By the governing body of ALVIN INDEPENDENT SCHOOL DISTRICT
E IT RESOLVED AND ORDERED BY the Board of Trustees of the
Alvin Independent School District that we hereby adopt a tax rate per $100 of
property valuation for Alvin Independent School District for the tax year 2013 as follows:
Maintenance & Operations $1.040000
Interest & Sinking 0.289100
Total Tax Rate $1.329100
E IT FURTHER RESOLVED that the Tax Assessor/Collector is hereby
authorized to assess and collect taxes for Alvin Independent School District
employing the above tax rate.
MANUAL SIGNATURES OF AUTHORIZED OFFICERS
Signature Title
President, Board of Trustees
Tiffany Wennerstrom
Secretary, Board of Trustees
Cheryl Harris
ACKNOWLEDGEMENT BEFORE ME, the undersigned authority, on this day personally appeared the
officers of the District, whose signatures appear above, each known to me to be
the person named, and each, upon oath duly given, acknowledged to me that
such person is an Authorized Officer pursuant to the Resolution, and that all of
the facts, estimates and statements made in the above and foregoing
Certificate are true and correct to his or her best knowledge and belief.
GIVEN MY HAND AND SEAL OF OFFICE this _____ day of _________________ 2013.
Notary Public in and for the State of Texas
Mary Anne McWhirter
Printed Name
B
B
106
Alvin Independent School District September 10, 2013
To AISD Board of Trustees
Agendum
Request to Consider Personnel Items – Class Size Waiver
Category Personnel/Action
Resource Personnel Dr. Fred Brent, Superintendent of Schools
Dr. Elizabeth Veloz, Assistant Superintendent of Academics
Attachments Memo related to class size waiver
Rationale A class-size waiver is needed to enroll twenty-three students per classroom for twelve elementary schools due to the need to staff based on best practices to serve our most at risk
students.
District Goal(s) Teachers and Staff Academic Performance Fiscal Responsibility
Budget Implications
None
Recommendation or
Proposed Motion
Board approval be granted for Class Size Waiver
107
Alvin Independent School District
TEA Recognized District
Plan for Compliance for Class Size Requirement
September 10, 2013
Campus Names: Alvin Elementary (101), Alvin Primary (102), Mark Twain Primary (103),
Longfellow Elementary (104), EC Mason Elementary (105), Stevenson Primary (106), Melba Passmore
Elementary (108), Don Jeter Elementary (110), Mary Marek Elementary (111), Wilder Elementary (112),
Savannah Lakes Elementary (113), and Glenn York Elementary (114)
Reason for request: A class-size waiver is needed to enroll twenty-three students per classroom for
twelve elementary schools due to the need to staff based on best practices to serve our most at risk
students.
The state requires a plan for compliance:
Alvin I.S.D. is a fast growing district with approximately 4% growth in the last year. Each year the
district increases the number of teachers, staff, and schools to accommodate the growth. This budget year
we added fifty-one elementary instructional positions, of which forty-one were teaching positions. The
district has hired critical teaching positions to instruct our most at risk students, therefore, requiring some
classrooms to be over the 22:1 ratio. Currently we have forty-six classrooms that are staffed over 22:1.
Once we shift students to fill open seats at neighboring schools, this number will decline. We normally
do not overflow students until the week after the Labor Day holiday due to mobility.
Actions that have been taken to reduce class sizes have been:
Moved three and one half teaching units from Hood Case to Wilder (1), York (2), Stevenson (.5 PK)
Moved one teaching unit from Longfellow to Wilder
Shifted 1st grade to Kindergarten at EC Mason
Shifted PK regular/bilingual to 1st Grade Bilingual at Alvin Primary
Shifted 1st grade to Kindergarten at Savannah Lakes
Shifted 1st grade to Kindergarten at Passmore
Numbers are being monitored closely and daily to ensure the best instructional environment is available
to the students of Alvin ISD. Future moves and shifts are anticipated; however, we do not want to move
anyone until enrollment numbers have leveled out, which is normally at the end of the second week of
school.
108
The State of Texas requires that the district must request class-size waivers in order to increase the
student/teacher ratio in kindergarten through fourth grade.
Alvin has a competitive salary of $47,400 for a beginning teacher and the cost of benefits places the
amount at approximately $59,724 per teacher.
Alvin Independent School District
Action Plan and Timeline for 2013-2014 for Compliance of Class Size Waiver
Actions Towards
Compliance
Progress 2013-2014 Timeline
Analyze growth trends in the
district to effectively project
student enrollment and teacher
hiring needs. Continue to work
closely with demographers.
12 of the14 elementary campuses
listed are over the 22:1 class size.
Of the twelve, seven have only 1
class on campus that is at 23:1
ratio.
On-going
Continue to restrict student
transfers to schools that have
exceeded capacity.
Classes that exceed 23:1 are
overflowed to schools in close
proximity.
Fall, 2013
Portable classroom use was
increased from 37 last year to 72
this year.
Moved 1 portable building from
AJH to MM to accommodate
growth.
Fall, 2013
Hire additional and/or reassign
current teachers for schools
exceeding 23:1 requirement.
Reassignments listed above On-going
Last year 54 classrooms were
over the 22:1.
This year we have 46 classrooms
over the 22:1.
Fall, 2013
The Alvin Independent School District recognizes its obligation and is fully committed to achieve
compliance with the state class size requirements. Alvin ISD will continue to effectively serve its
community and will accommodate growth as outlined in the compliance plan. Alvin ISD is a Recognized
School District.
109
2013-2014 Alvin ISD Elementary Classroom 22:1 or <
Campus Total Sections Total K-4 Sections
K 1 2 3 4
Alvin Elementary NA NA NA 4 7 11
Alvin Primary 7 9 9 NA NA 25
Don Jeter Elementary 7 7 4 7 2 27
EC Mason 5 4 6 4 5 24
Glenn York Elementary 7 5 6 6 5 29
Hood Case Elementary 6 6 6 4 5 27
Longfellow Elementary 1 4 4 3 1 13
Mark Twain Primary 7 6 4 3 5 25
Mary Marek Elementary 7 7 8 7 5 34
Melba Passmore Elementary 5 1 5 4 5 20
Robert Luis Stevenson Primary 9 9 4 NA NA 22
Savannah Lakes Elementary 5 1 2 4 5 17
Walt Disney NA NA NA 9 9 18
Laura Ingalls Wilder 6 7 7 7 6 33
District Totals 72 66 65 62 60 325 of 371
The chart above represents the total number of elementary classrooms that are at 22:1 or less (86%).
110
2013-2014 Alvin ISD Waiver
Campus Total Sections Total K-4 Sections
K 1 2 3 4
Alvin Elementary NA NA NA 4 0 4
Alvin Primary 2 0 0 NA NA 2
Don Jeter Elementary 0 0 2B 0 3 5
EC Mason 0 0 0 1 0 1
Glenn York Elementary 0 1 0 0 0 1
Hood Case Elementary 0 0 0 0 0 0
Longfellow Elementary 3 0 0 0 2 5
Mark Twain Primary 0 1B 2B 3 0 6
Mary Marek Elementary 0 1 0 0 1 2
Melba Passmore Elementary 0 4 0 2 0 6
Robert Luis Stevenson Primary 0 0 4 NA NA 4
Savannah Lakes Elementary 1B 3 4 1B 0 9
Walt Disney NA NA NA 0 0 0
Laura Ingalls Wilder 1 0 0 0 0 1
District Totals 7 10 12 11 6 46
B= Bilingual Class
111