ALV Report Vendor Document Changes

7/23/2019 ALV Report Vendor Document Changes

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SAP Implementation at PIL

ALV Report - Functional Specification

Note: As this is a case study that simulates a real life development object, some fields will be marked asTBD and highlighted in Blue. These fields should be having real values, in customer developmentspecifications.

Functional Specification - ReportVendor Document Level Change Report

Document Reference: TBD Verion: !"#Document Statu: Signed $ff

Author: Rupa Bho%mic&

Lat Reviion Date: !'()$V(*##'Date Created: !+()$V(*##'Date Printed: !+()$V(*##'

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ALV Report ( Functional Specification

Document Control

Buine Area Finance

,AP ID %&'

FS Definition Form ID %&'

SAP R-. Verion ()) 5.!

,lo/al - 0ar&et %&'

Approval and Ditri/ution

Approved /1 )ame Role Signature Date

#rocess %eamLead

%&' %&' %&' %&'

'e*elopment

team Lead

%&' %&' %&' %&'

Document 2itor1

Verion Reaon for change Date

1.! +nitial Version 15-No*-!!"

1.1

1.

1.,

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Ta/le of Content

1. (N(RAL +NFORA%+ON............................................................................................................../

. &0S+N(SS N(('S R(20+R((N%S..........................................................................................5

,. +SS0(S......................................................................................................................................5

/. S(L()%+ON S)R((N '(%A+LS....................................................................................................."

5. )0RR(N% F0N)%+ONAL+%3.........................................................................................................."

". '(S+R(' F0N)%+ONAL+%3...........................................................................................................$

$. %()4N+)AL '(%A+LS...................................................................................................................$

$.1.(%RA)% ' A%A R(LA%+ONS4+# '+ARA............................................................................$

6. S%AR%+N )ON'+%+ONS.............................................................................................................11

7. S()0R+%3 R(20+R((N%S8 A0%4OR+9A%+ON '(%A+LS................................................................11

1!. ' A%A A##+N % A&L(S............................................................................................................11

1!.1. '(S+R(' R(#OR% '(S+N8L A3O0%:.................................................................................1/1!.. R(#OR% (A#L(:..........................................................................................................15

11. )0S%O % A&L(S8S%R0)%0R( +N SA#......................................................................................1"

1. R()OV(R3 AN' R(S%AR%.........................................................................................................1"

1,. L AN0A( OF %(%S...............................................................................................................1"

1/. )0RR(N)3 AN' 0N+%S OF (AS0R(........................................................................................1"

15. ASS0#%+ONS..........................................................................................................................1"

1". (RROR 4 AN'L+N....................................................................................................................1$

1$. %(S%+N S)(NAR+OS................................................................................................................1$

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!" ,eneral Information

Area 3SAP S1tem component4: F+ Date: 15-No*-!!"

Short decription: Vendor 'ocument changes

Re5ueted /1: %&' Tel no: %&'

Author: Rupa &ho;mic< Tel no: %&'

Program Tranaction code: 9V(N'_)4NS

Ta& ID-Demand )um/er: %&'

Pro6ect )ame: SA# +mplementation at #+L

Priorit1: 4igh8mandator= edium8recommended

Lo;8optional

Comple7it1: 4igh edium Lo;

Volume of data: edium ' A%( AVA+LA&L( FRO: %&'

0ode: Online &ac<ground

Fre5uenc1: 'ail= >ee<l= onthl= &i;ee<l=

Others ?Specif=@ :

Technical information:

1. Report created using:

. )haracteristics reuired:

Report #ainter Report >riter SA# 2uer=

A&A# program +nfo s=stem

R8, &> )r=stal Reports

'rilldo;n &uttons Sort

ALV rid ALV List

(ntr= file Others: )all %ransaction

,eneral information:

1. Results if no Reports arecreated:

Legal reuirements not fulfilled

Lac< of essential Business information

Lac< of functions compared to legac= s=stem

Others ?Specif=@:

D8RATI$) $F D9V9L$P09)T $R;

3I) 0A)(DA<S4:5 da=s ?)odingC'ocumentationC%esting@

I there an alternative in thetandard 1tem=

3es No

Decription of alternative: S_ALR_6$!1!67 D 'ispla= )hanges to Vendors

Reaon %h1 alternative i notaccepta/le:

#erformance proBlems )ompleEit=

Others ?Specif=@ : La=out of the report S_ALR_6$!1!67 notsufficient. Report ;ill sho; original and changed entries.

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*" Buine )eed > Re5uirement#o;er +ndia Limited started its operation in the =ear 17"5. From its humBle Beginning in a smallto;n of aharashtra called Ranangaon #+L has achie*ed se*eral milestones and toda= it is oneof the largest manufactures of storage Batteries in +ndia. )urrentl= the compan= is ha*ing se*enproduction facilities in +ndia namel= RanangaonG #uneG Nashi<G )hennaiG 4osurG urgaon and'urgapur respecti*el=.

#o;er +ndia LimitedG the flagship compan= of the Oscar group is the mar<et leader in thestorage Batter= industr=. +t manufactures ;ide range of Batteries from Ah capacities to 1!5!!

Ah to co*er the Broadest spectrum of applications.

%he SA# +mplementation at #o;er +ndia Limited ?#+L@ ;ill achie*e the follo;ing:1. StandardiHe and streamline the Business process. (staBlishing an +ntegrated information repositor=,. +mpro*ement in the area of #lanning/. )omplete *isiBilit= of stoc<

%his is the report that ;ill Be used B= #+L anagement to trac< changes in the fields of F+ andL+V 'ocuments. ?+.e. Onl= for the document t=pes IR and R(@. &asicall=G ;e ha*e the standardreport But it is not trac<ing the changes to the fields mentioned in the Belo; list. >e ;ant thiscustom report to Be in addition to the eEisting reports. %he reports should Be do;nloadaBle forfurther processing in (Ecel. D ALV.

%he custom report should consist of the follo;ing fields:

For F+ L+V 'ocument:

#a=ment %erms J &S(-9%(R&line 'ate J &S(-9F&'%#a=ment &loc< J &S(-9LS#R#a=ment ethod J &S(-9LS)4+n*oice Ref. J &S(-R(&9

Assignment J &S(-90ONR%eEt J &S(-S%%

#ercent J &S(-9&'1##ercent J &S(-9&'#

." Iue

)-A

Iue?

Iueo%ner

DateRaied

Iue Decription Iue Reolution ReolvedB1 > Date






Iue?

Iueo%ner

DateRaied

Iue Decription Iue Reolution ReolvedB1 > Date

@" Selection Screen DetailSelection Criteria

)ame Ta/le(Field -Chec& Bo7 -

Radio Button %ith group

Parameter 3P4 - Select(option 3S4

Comment 3RangeSingle-0ultiple

election Pattern0andator1 etc"4

Default Value

AccountNumBer ofVendor

LFA1-L+FNR S ultiple selection

)reation dateof the changedocument

)'4'R-0'A%(

S andator= ultiple selection

0ser name ofthe personresponsiBle inchangedocument

)'4'R-0S(RNA(

S ultiple selection

Deired creen deign 3election poi/ilitie4:?use attachment if necessar=@:

+" Current Functionalit1Standard report KS_ALR_6$!1!67 D 'ispla= )hanges to Vendors can Be used for displa=ing the changes.

'" Deired Functionalit1%his is the report that ;ill Be used B= #+L anagement to trac< changes in the fields of F+ andL+V 'ocuments. i.e. onl= for the document t=pes IR and R(. &asicall=G ;e ha*e the standardreport But it is not trac<ing the changes to the fields mentioned in the Belo; list. >e ;ant thiscustom report to Be in addition to the eEisting reports. %he reports should Be do;nloadaBle forfurther processing in (Ecel. D ALV.

%he custom report should consist of the follo;ing fields:

For F+ L+V 'ocument:

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#a=ment %erms J &S(-9%(R&line 'ate J &S(-9F&'%

#a=ment &loc< J &S(-9LS#R#a=ment ethod J &S(-9LS)4+n*oice Ref. J &S(-R(&9

Assignment J &S(-90ONR%eEt J &S(-S%%#ercent J &S(-9&'1##ercent J &S(-9&'#

" Technical Detail

Onl= data from the selection criteria must Be eEtracted for the report.

)onditions:

)hange documents ;ill Be used to determine changes to the F+ document line item. 0se the)'4'R taBle ;ith the change document oBect class M &(L(G transaction M F&!G applicationoBect change M 0 and the date selection.

ultiple changes ma= occur and all the changes must Be reflected in the report. atchingBet;een the &S( and change document entries ;ill pro*ide the report detail.

OBect class to use: &(L(

'ocument %=pes to 0se: IR and R(

ST9P: !

97tract the Change document header data

Step !"a

(Etract )hange document header data from taBle )'4'R.

%he affected 'ocument NumBers ;ill Be eEtracted Based on a comBination of the follo;ingfields:O&()%)LAS M K&(L(G username in S_0NA( ?names entered in the selection screen@

and 0'A%( in S_0'A%( ?'ate entered in the selection screen@ and %)O'( M KF&! and)4AN(_+N' M K0.

An1 entrie found:

Step !"/

As )'4'R-O&()%+' field contains the comBination of the fields

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1. AN'AN% ?)lient@G first , characters: !-. &0IRS ?)ompan= )ode@G neEt / characters ,-",. &(LNR ?Accounting 'ocument NumBer@G neEt / characters $-1"

/. A4R ?Fiscal 3ear@G neEt / characters 1$-!

Form another taBle B= di*iding O&()%+' field in to the , fields &0IRSG &(LNRG A4R ;ithall other fields of the taBle for all entries retrie*ed from )'4'R for further processing. ST9P: *

97tract Accounting Document 2eader data

Step *"a

Retrie*e the Accounting 'ocument 4eader data from taBle &I#F for all entries of the taBle

created in the Step !"/" ;ith conditions

&0IRS M &0IRS of the taBle created in the Step !"/ AN' &(LNR M &(LNR of the taBle created in the Step !"/ AN' A4R M A4R of the taBle created in the Step !"/ AN' &LAR% +N ?IR or R(@

An1 entrie found:

Step *"/

Filter the ?&(LNR@ document numBers of Step !"/ ;ith &I#F-&(LNR document numBers in toanother taBle ;ith the fields &0IRSG O&()%+'G &(LNRG 0S(RNA(G 0'A%(G )4AN(NRand A4R.

ST9P: .

97tract Accounting Document Segment data

Retrie*e the account document segment data from &S( for Vendor related information for allentries filtered in the step. Step *"/ ;ith the conditions

&0IRS M &0IRS of the taBle created in the Step *"/ AN' &(LNR M &(LNR of the taBle created in the Step *"/ AN' A4R M A4R of the taBle created in the Step *"/ AN' IOAR% M I

AN' L+FNR +N the L+FNR entered in the selection screen

ST9P: @

97tract Vendor 0ater general data

Retrie*e the Vendor name from LFA1 taBle for all *endors retrie*ed from &S( taBle ;ith theconditions L+FNR M &S(-L+FNR.






ST9P: +

97tract Change document item data

Retrie*e the )hange document item data from )'#OS taBle for all entries in taBle created inthe Step *"/. ;ith the conditions

O&()%)LAS M &(L( AN' O&()%+' M +%_'O)0(N%-O&()%+' AN' )4AN(NR M +%_'O)0(N%-)4AN(NR AN' %A&NA( +N ?&S( or &I#F@ AN' FNA( +N ( 9%(R or 9F&'% or 9LS#R or 9LS)4 or R(&9 or 90ONR

r S%% or 9&'1# or 9&'#@ AN' )4N+N' M 0.

Populate the final internal ta/le:

+f an= entries found in S%(#: / Build the final taBle for each entr= of )'#OS.

%+( M )'4'R-0%+(. 9'A%( M )'4'R-0'A%(. 0S(RNA( M )'4'R-0S(RNA(. L+FNR M LFA1-L+FNR. NA(1 M LFA1-NA(1. &(LNR M &S(-&(LNR. FNA( M )'#OS-FNA(. VAL0(_N(> M )'#OS-VAL0(_N(>. VAL0(_OL' M )'#OS-VAL0(_OL'.

)AS( )'#OS-FNA( >4(N K9%(R. )0RR(N%_VAL M &S(-9%(R. F'(S) M #a=ment terms. >4(N K9F&'% )0RR(N%_VAL M &S(-9F&'%. F'(S) M K&aseline date. >4(N K9LS#R

)0RR(N%_VAL M &S(-9LS#R. F'(S) M K#a=ment Bloc<. >4(N K9LS)4 )0RR(N%_VAL M &S(-9LS)4. F'(S) M K#a=ment ethod. >4(N KR(&9 )0RR(N%_VAL M &S(-R(&9. F'(S) M K+n*oice reference. >4(N K90ONR )0RR(N%_VAL M &S(-90ONR.






F'(S) M KAssignment. >4(N KS%% )0RR(N%_VAL M &S(-S%%.

F'(S) M K%eEt. >4(N K9&'1# )0RR(N%_VAL M &S(-9&'1#. F'(S) M K'isc. percent 1. >4(N K9&'# )0RR(N%_VAL M &S(-9&'#. F'(S) M K'isc. percent . >4(N K&LNR )0RR(N%_VAL M &I#F-&LNR. F'(S) M 'escription of the field

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"!" 97tract Data Relationhip Diagram

Note 1

Note

Note ,

Note / Note 5

Note "

Note $

Note $


SelectionScreen

)'4'R?)hange 'ocument4eader data@

&I#F?Accounting'ocument 4eaderdata@

Filter the)'4'Rdata ;ith&I#F(ntries

&S(?Accounting'ocument Segmentdata@

)'#OS?)hange documentitem data@

'ispla= the

O0%#0%

LFA1?Vendor astereneral data@





" Starting Condition

)onditions:

)hange documents ;ill Be used to determine changes to the F+ document line item. 0se the)'4'R taBle ;ith the change document oBect class M &(L(G transaction M F&!G applicationoBect change M 0 and the date selection.

ultiple changes ma= occur and all the changes must Be reflected in the report. atchingBet;een the &S( and change document entries ;ill pro*ide the report detail.

OBect class to use: &(L(

'ocument %=pes to 0se: IR and R(

E" Securit1 Re5uirement- Authoriation Detail

)-A

!#" Data 0apping Ta/le

Field )ame Field Dec" $utputLength

$utputT1pe

Format Poition

SAP creen)o"- field name

)'4'R-0%+( %ime changed 6 %+S Leftustified

P1Q

)'4'R-0'A%( )reation date of thechange document

6 'A%S Leftustified

PQ

LFA1-L+FNR Account NumBer ofVendor or )reditor

1! )4AR NoLeadingHeros

P,Q

LFA1-NA(1 Name 1 ,5 )4AR P/Q

)'4'R-0S(RNA(

0ser name of theperson responsiBle inchange document

1 )4AR P5Q

&S(-&(LNR Accounting 'ocumentNumBer

1! )4AR NoLeadingHeros

P"Q

)'#OS-FNA( Field Name ,! )4AR P$Q






Field )ame Field Dec" $utputLength

$utputT1pe

Format Poition

SAP creen)o"- field name

F+(L'

'(S)R+#%+ON

9%(R D ?%erms of

pa=ment <e=@

9F&'% D ?&aseline datefor due date calculation@

9LS#R- ?#a=ment&loc< Ie=@

9LS)4 - ?#a=mentethod@

R(&9- ?NumBer of

the +n*oice the%ransaction &elongs to@

90ONR - ?AssignmentnumBer@

S%% - ?+tem %eEt@

9&'1# - ?)ash discountpercentage 1@

9&'# - ?)ash

'iscount #ercentage @

5! )4AR P6Q

)'#OS-VAL0(_N(>

Ne; contents ofchanged field

5/ )4AR P7Q

)'#OS-VAL0(_OL'

Old contents ofchanged field

5/ )4AR P 1!Q

F+(L'VAL0(S Ne; contents ofchanged field

?&S(-9%(R&S(-9F&'%&S(-9LS#R&S(-9LS)4

&S(-R(&9&S(-90ONR&S(-S%%&S(-9&'1#&S(-9&'#@

5/ )4AR P11Q

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!#"!" Deired Report Deign-La1out:?use attachment if necessar=@:

Report Name

Program:

User :

%+( 'A%( V(N'OR N0&(R V(N'OR NA( 0S(R NA( 'O)0(N% N0&(R F+(L' NA( F+(L' '(S)R+#%+ON N(> VAL0( OL' VAL0( )0RR(N% VAL0(

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

G!H G*H G.H G@H G+H G'H GH GH GEH G!#H G!!H

((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((((

(nd of Report

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!#"*" Report 97ample:






!!" Cutom Ta/le-Structure in SAPN8A

!*" Recover1 and Retart

+f the program fails half ;a= it ;ill not ha*e an= impact on an= other processes or programs. +tshould Be simpl= re-started B= the user.

!." Language of te7t(nglish

!@" Currenc1 and 8nit of 0eaure

0S'

!+" Aumption

%his report ;ill trac< changes onl= for the F+ and L+V 'ocuments for the follo;ing fields#a=ment %erms J &S(-9%(R

&aseline 'ate J &S(-9F&'% #a=ment &loc< J &S(-9LS#R #a=ment ethod J &S(-9LS)4 +n*oice Ref. J &S(-R(&9 Assignment J &S(-90ONR %eEt J &S(-S%% #ercent J &S(-9&'1# #ercent J &S(-9&'# and

&LNR J Reference document NumBer

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!'" 9rror 2andling

1. (nsure all selection screen entr= *alidations from chec< taBles ;here*er applicaBle.. #roper message should Be gi*en to user if no data selected as per selection criteria.

!" Teting Scenario

Normal Functionalit= - test cases that ensure the report functions as it should.

+' 'escription

1 (Etract changed Vendor document details ;ith original and changed *alues for IR and R(

document t=pes Based on the selected date. )hange some of the fields to Be reflected in the report through the transaction F&! and chec< the

*alues in the report. %he report should contain the OL' and N(> Values and related information.

,

/

(Eception - special logic or eEceptions ?e.g. report should eEclude certain specific condition@

5

!

(rror 4andling - functionalit= in case of errors ?e.g. (rror essage or (rror Log @

$

"

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ALV Report Vendor Document Changes

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