Aloha Artists and Crafters, · Aloha Artists and Crafters, w e invite you to join the company of...

Aloha Artists and Crafters,

we invite you to join the company of some of Hawai‘i’s best artists and producers of fine handmade crafts and gifts at

the 2015 Nä Mäkua Invitational Christmas Gift Fair which will be held on Friday and Saturday, Dec. 4 & 5, 2015 at the Afook-

Chinen Civic Auditorium in Hilo. There will be live entertainment by top local entertainers, along with ‘ono kaukau, refresh-

ments and snacks. We will also have door prize drawings through out the entire event. Every year we have a contest for the

best decorated booth which we award prizes. First place wins a FREE BOOTH for next year’s fair. So go all out and get into the

spirit of Christmas.

As you know, last year the County of Hawaii doubled the fees for the rental of the Afook-Chinen Civic Auditorium, however

we will not be raising the vendor fee for our event and will still keep our event FREE, with no admission.

There are some changes to this year’s fair.

We will no longer have outside booths in the front of the civic. All booths will be located inside the civic. Please note that

because of this the booth numbers have changed from last year. If you are a returning vendor and want the same space

be sure to check the location and new booth numbers. All booths will cost $250 and if you want electricity the cost is $275.

To keep our fair unique, all applicants are screened with consideration given to the uniqueness, quality and craftsmanship

of the product. We prefer that all items be made in Hawai‘i by the person applying but not limited to that and we will look

at everything on a case by case basis. As a Christmas fair, we are ultimately looking for products that make good Christmas

gifts. With our fair we are trying to create an event that showcases the talents of local artists and offers a diverse selection of

unique Christmas gifts that you can’t get anywhere else. Special consideration will be given to returning vendors from previ-

ous years.

For returning vendors who would like their same spaces, please turn in your application by September 1, 2015. THE FINAL DEADLINE FOR EVERYONE IS OCTOBER 1, 2015.

If you want your name to be on our poster you must submit your application by the deadline, Oct. 1, 2015.If you have any questions please feel free to contact us.

Mahalo,

Nelson Makua Kainoa Makua

Fair Director Co director

P. O. Box 10460, Hilo, Hawai‘i 96721 • Phone (808) 966-4647 (808) 969-7985 • Email: [email protected] • Web Site: www.namakua.com

FAIR LOCATION The Afook-Chinen Civic Auditorium on Manono Street in Hilo. FREE ADMISSION

FAIR DATES Friday and Saturday Dec. 4 & 5, 2015

FAIR HOURS Friday 4:00 p.m. - 9:00 p.m. Saturday 9:00 a.m. - 4:00 p.m.

VENDOR MOVE IN Friday Dec. 4 11:00 a.m. - 4:00 p.m. Your booth must be setup and ready by the opening of the fair at 4:00 p.m. on Friday.

Doors will be open for vendors at 11:00 am on Friday and 8:00 am on Saturday

VENDOR MOVE OUT Saturday Dec. 5 4:00 p.m. - 7:00 p.m.

You are responsible for the cleaning of your booth area and the disposal of all your trash before leaving. We will not be responsible for any items left behind or lost. BEST DECORATED BOOTH CONTESTWe will be having our annual contest and will be awarding prizes for the best decorated booths. We encourage you to get into the spirit of Christmas and decorate your booth. First place will win a free booth at next year’s fair.

DOOR PRIZE DRAWINGSWe will be having door prize drawing for the customers throughout the event. If you would like to donate a door prize we will announce your name and booth number. All entries must be present to win. This is not mandatory, only if you want to.

BOOTH SIZES AND COSTS

Booth Cost: $ 250 - ( No Electric ) $ 275 - ( With Electric ) Booth Size 8’ x 8’ For booth numbers, booths with electricity and locations please see the booth floor plan attached. You may pay by credit card, check or money order. Do not send cash. No post dated checks. ELECTRICITYELECTRICITY IS ONLY AVAILABLE FOR BOOTHS 1 - 6 , 13 - 24 AND 67 - 80. Refer to the enclosed booth plan for locations.You may also rent these booths without electricity. Multiple booths require only one electrical fee. We will try to honor your requests on a first come-first serve basis so if you feel you need electricity we suggest you get your application in early. Preference will be given to returning vendors and early applicants. You must bring your own surge protectors and extension cords. Please use lower wattage bulbs if using lighting. This is an old building and the circuits may not be able to handle high wattage equipment. TABLE RENTAL AND CHAIRS Please note on your application if you will be needing chairs and if you need to rent a table. There is a rental fee of $30.00 per table for both days. Table size is 6 feet x 30 inches. There is no charge for the chairs. Be sure you indicate this on your application. Please make sure your tables fit within your booth space and you have allowed yourself access to your booth so as to not infringe upon your neighboring vendor’s space. You may bring your own tables and chairs if you prefer.

GE TAX LICENSE It is your resposibility to make sure you have a current GE License available in your booth. Tax inspectors have been circulating craft fairs the past few years. For information regarding what is required of you please contact the state tax office.

BOOTH DISPLAYS Please be sure that all your tent frames and booth displays remain within the specified dimensions of your booth space. No canopies are allowed on tent frames and frames should not exceed a height of 8 feet. No nails or tacks are allowed on the floor or walls. Your displays should bot infringe upon your neighbors booths. Make sure you have your own access to your booth space.

SELLING FOOD ITEMSIf you will be selling any food items for consumption you must obtain a permit from the State Department of Health and submit a copy of it with your application. You should also have the original with you in your booth at the fair. For information please contact Curtis Takai at the Health Department (808) 933-0917.

2015 NÄ MÄKUA INVITATIONAL CHRISTMAS GIFT FAIR VENDOR INFORMATION

ILLEGAL CRAFT ITEMS It is your responsibility to make sure that your crafts are legal and are not made of prohibited materials such as beach sand, opihi shells, whale bone and that they conform to the rules and regulations of the Hawai‘i State Department of Land and Natural Resources. For more information we suggest you contact the Hawai‘i State Department of Land and Natural Resources in Hilo, (808) 974-4221 or Paul Chang from the U.S. Fish & Wildlife Service in Hilo, {808}933-6964.

INSURANCEYou should contact your insurance company and ask them for a rider to your public liability policy, property damage and burglar insurance policies covering you during and at the show. You are responsible for yourself and your merchandise.

SECURITYThe building will be secured at 9:00 p.m. on Friday night until the next morning at 8:00 am. Vendors may leave their booth set up overnight, but be sure to secure or remove your merchandise, as you deem necessary. YOU LEAVE YOUR MERCHANDISE AT YOUR OWN RISK. DO NOT LEAVE ANY MONEY IN YOUR BOOTH. WE WILL NOT BE RESPONSIBLE FOR ANY DAMAGED OR MISSING ITEMS.

CLEAN-UP AND TRASHWe don’t ask you for a deposit so it is your responsibility to keep your booth clean and presentable at all times. If you are serving any food samples you must provide adequate trash receptacles to accommodate the additional rubbish. Also make sure there is no spilled food in or around your booth that someone may slip on.

CRAFTS SCREENING PROCESS - IMPORTANT PLEASE READ

This being an invitational fair, we require that all vendor’s crafts and products must be screened for acceptance into the fair. Vendors are required to fill out a craft/product description on their application form and submit photos, brochure or a web site of their crafts. You may submit actual product but these may not be returned to you.

Nelson, who is also the director for the Merrie Monarch Invitational Hawaiian Arts Fair, brings the same high quality and standards to his Christmas fair in selecting quality art and crafts by Hawai‘i’s best artists and producers. Although we prefer that all items be made in Hawai‘i by the person applying, we’re not limited to that and will look at all applicants on a case by case basis. This being a Christmas fair, we are ultimately looking for arts and crafts that make good holiday gifts and special consideration will be given to the uniqueness, quality and craftsmanship of your product.

With our fair we are trying to create an experience to showcase the talents of local artists and give the customer an assortment of beautiful and unique Christmas gifts. This is an invitational fair and we reserve the right to decline or reject any vendor or craft that we feel does not meet the criteria of our event.

If you are a returning vendor that has been previously screened, we just need to screen any new items you may be selling.

BOOTH CONFIRMATIONIf you are accepted you will be notified with a confirmation by mail or e-mail. If you are not accepted your check will be returned to you. Please note that we may be holding onto your check for a few months before confirmation.

PAYMENT OPTIONSPayment may be made by check, money order or credit card. All vendors will be charged 4% state sales tax. Any returned checks due to insufficient funds will be charged a $ 25 fee. NO POST DATED CHECKS WILL BE ACCEPTED.

CANCELLATIONS AND BOOTH REFUNDSIf you cancel by October 1, 2015 you will receive a full refund less a $25.00 processing fee. If you cancel by October 31, 2015, you will be refunded 50% of your booth fee. There will be no refunds for cancellations after November 1, 2015.

HERE IS A CHECK LIST OF WHAT YOU NEED TO SUBMIT:

1. Completed Na Makua Gift Fair application with photos or web site of your product 2. Payment: If paying by check or money order, make it payable to: Na Makua 3. If paying by credit card, fill out all credit card information on application.

Mail to:

NÄ MÄKUA INVITATIONAL CHRISTMAS GIFT FAIR • P. O. BOX 10460, HILO, HAWAI‘I 96721

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Booths $ 250 - ( No Electric ) $ 275 - ( With Electric ) Size 8’ x 8’NOTE: ELECTRICITY IS AVAILABLE ONLY IN THE GREY BOOTHS.

2015 NÄ MÄKUA INVITATIONAL CHRISTMAS GIFT FAIR BOOTH MAPAFOOK-CHINEN CIVIC AUDITORIUM, HILO, HAWAI’I

BELOW FOR NÄ MÄKUA USE ONLY

Date Received ________________________ Check / Money Order #_______________________________________ Amount Paid _______________

Accepted Not Accepted Booth Number ________________ Tables ____________ Chairs ___________

Name _______________________________________________________________________G.E.Number______________________________________

Business Name ________________________________________________________________________________________________________________

Address _______________________________________________________________________________________________________________________

City __________________________________________________________________ State _______________ Zip ________________________________

Phone (Day) ______________________________________________________ (Night) ______________________________________________________

Email __________________________________________________________ Web Site _____________________________________________________ Craft or Product Description (Please be precise in your description and submit photos, brochures or web site) Use reverse side if you need more room

______________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________

For returning vendors who would like their same spaces, your deadline is Sept. 1, 2015. Final deadline for everyone is October 1, 2015.Indicate below if you are a new or returning vendor and the booth numbers of your choice in order of preference. We will try to honor your request.

Note: Booth numbers have changed so make sure you refer to the floor plan if you want the same booth location

Returning Vendor New Vendor 1st Choice __________ 2nd Choice __________ 3rd Choice __________

Booth Cost $ 250 - ( No Electric ) $ 275 - ( With Electric ) Booth Size 8’ x 8’

NOTE: ONLY GREY BOOTHS ON FLOOR PLAN CAN HAVE ELECTRICITY HOOKED UP - SEE ATTACHED FLOOR PLAN.

Tables rentals are $ 30 each for the 2 days • Table size is 6 ft x 30 inches • Chairs are FREEALL BOOTHS COME WITH NO TABLES OR CHAIRS UNLESS INDICATED ON THIS FORM BY YOU.

Please indicate if you need tables and chairs: I will need _______ table(s) I will need _______ chair(s)

BE SURE TO INCLUDE 4% SALES TAX IT IN YOUR TOTAL BELOW.

Please Type or Print Clearly 2015 VENDOR APPLICATION

Signature _________________________________________________________________________________________ Date _____________________________

Booth Cost $___________________

Tables: $ 30 per table $___________________

Sub Total $___________________

4% Sales Tax $___________________

TOTAL AMOUNT $___________________

Check Money Order Credit Card

Make checks & moneyorders payable to: Nä Mäkua

Mail check and application to:

Nä Mäkua Christmas Gift Craft FairP. O. Box 10460, Hilo, Hawai‘i 96721

Credit Card Info VISA MASTERCARD AMEX

Card Number _________________________________________________________

Exp. date _______________ CID # On back of card, last 3 digits _______________

Name on Card ________________________________________________________

Signature _____________________________________________________________

IF USING A CREDIT CARD FILL OUT THE INFO BELOW

* I agree to waive, discharge claims, and release from liability and indemnify and hold harmless Nä Mäkua Invitation Christmas Gift Fair, Directors Nelson and Kainoa Makua and The County of Hawaii from any and all liability, even if caused by negligence in any way connected with this event.• I understand that I may be exposed to some risk of personal injury or illness, which may occur, by natural causes or activities of other persons.• I agree to that I am resposible for my own safety and others around me at this event and that my participation is voluntary.* I allow Nä Mäkua Invitational Christmas Gift Fair and proffesional news media to photograph myself and products for documenting and promotional purposes.

I agree and consent to all of the conditions stated in this application

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