Allied SyStemS ProductS Filing cAtAlog

A

AN

DR

EW

S, N

AN

CY

082008

010203040506070809101112131415161718192021

You only buy the supplies. We give you the system.

Featuring the easy-to-use AAK Filing® System

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A B C D E F G H I J K L M N O P Q R S T U Z

Label Colors / Last Name

Folder Colors / First Name

Allied SyStemS ProductS

Colored folder indicates first name

Optionalyear label

NameLabel

Colored tab indicates last name

Year of Initial visit

Everything you’ll ever need for fast, easy filing

Refile folders by color–without even reading the name on the folder!

Automatic aging feature. Most recent folders are up front.

Eliminate misfiles! Spot them at a glance.

80% fasterfiling.

Filing cAtAlog

80% Faster Filing

and No Misfiles!

FOLDERS & LABELS SOFTWARE SHELVING

�

Allied Systems Products www.alliedaak.com 1-800-877-8038 (Toll-Free) 206-292-2280 (Seattle Area)

X-RayPocket

AAK #2643 (11 pt. with double reinforced edges)The Original AAK Color Banded Folder With Built-in PocketTab on right.

“The AAK Filing ® Method is a great system. It expedites filing time and its ease of operation is unsurpassed.” —Debra Englehardt, Office of Dr. Ross Nash. Charlotte, North Carolina

AAK #2640 (11 pt. with double reinforced edges)AAK Color Banded Pana-Folder With EXTRA LARGE Built-in PocketTab on left.

The AAK Filing® method is the recom-mended way to file charts in a majority of offices. The AAK Filing® method is a random alpha system developed more than 30 years ago. Compared to straight alphabetic color coded filing systems, the AAK Filing® method benefits are:

• File by Color – Not Alphabetical• 80% Faster Filing• 50% Faster File Retrieval• No Misfiles• Quick Location of Out-of-File Charts• Effortless Purging of Inactive Charts AAK Filing® is the registered trademark

of Allied Systems Products

Available in: YellowOrange Brown Red

PinkLavenderLt. BlueDk. Blue

“Feel The Difference”AAK folders are custom made to our exact specifications. We use true, vertical grain, heavy weight manila stock that will simply out last similar folders. AAK folders are reinforced at all major wear points. Our built-in pockets are designed so information and x-rays will not fall out. All AAK folders are color banded in ten distinctive colors for true color code filing. Sold in quantities of 50 per color.

Best Seller!

Faster Filing Begins With the Allied Alpha Kolor (AAK) Filing® method

In the AAK Filing® method, the color of the folder is determined by the first letter of the first name. The files are filed in 10 designated color groups behind each last name letter guide. Folders are always refiled to the front of the specified color group creating a system where active folders are at the front of each color group and less active folders are in the latter part of the group.

This simplified but efficient system is especially useful in the modern office environment where time management and cost effectiveness are crucial to the success of your business.

SteP 1: choose A Folder

GreenGreyManila

AA

ND

RE

WS

, NA

NC

Y

AA

ND

RE

WS

, NA

NC

Y

08

Red last name letter “A”

Light blue for first name letter “N”

Full name label

Year Label

OR

949596979899000102030405060708091011121314

2008

Whatever your need, the AAK Filing® method will work for you—medical, dental, legal, financial, insurance, government, podiatry, ophthalmology, veterinarian and more!

AAK FolderS

8” x 11 5/8”Pocket Size8 1/2” x 12 1/8”

Pocket Size

Optional Fastener Optional

Fastener

�


“I used to stay late to do the filing that no one wanted to do. Now the filing is always done because everyone wants to file by color with the easy AAK method.” —Coni, Office of Dr. Robert Collins. Bishop, California

AAK #2633 (14 pt. with double reinforced edges)AAK Color Banded Folder Without PocketTab on right.

Full Color Reinforced End Tab Folder. Available in 15 colors and manila. AAK #2690 (11 pt.)Embossed label placement markings. AAK #2700 (15 pt.)Embossed label placement markings.

AAK #2-4900 (14 pt.)Colored Pocket Folder 14 colors including manila.

AAK #453 (11 pt.) Economy Manila FolderLarge pocket on right side. 50/BOX

AAK #1122PF (11 pt.) Twin Pocket Folder Pockets on both sides. 50/BOX

Optional fastener shown. Can be installed to your preference (see page 5).

Optional fastener shown. Can be installed to your preference (see page 5).

AAK #2650 (11 pt.)Podiatry FolderOversize 10 7/8 x 13 inch folder fits 10 x 13 x-rays. Manila.

AAK FolderS

8 1/2” x 12 1/8”Pocket Size

Optional fastenershown

AAK #2653 (14 pt. with double reinforced edges)AAK Color Banded Pana-Folder With EXTRA LARGE Pocket on Right. Available in 10 colors. Tab on right.

�


Shown below are several accessories to customize a filing system which meets the needs of each individual office. Other options are available. Our customer service staff specializes in helping you select and design a file folder system which will maximize the efficiency of your office and minimize your expense.

AAK #1162Inner Folder

AAK #1163Dual Tabbed Inner Folder

Designed for those who need more dividable space per folder. Two page inner folder is stitched into basic folder. Made from heavy weight manila. 100/BOX

AAK #1123 Self-Adhesive File Divider

Divide and segment your files quickly and easily with these self-stick dividers. Made from heavy weight manila. 100/PKG

AAK #1141 Self-Adhesive Tabbed File Divider

AAK #1130Self-Adhesive Divider with Double Pocket5 1/2” high pocket on both sides.100/BOX

AAK #1110Self-Adhesive Pocket ClosureFor added security in storing large amounts of data or x-rays. 100/PKG

AAK #1145Self-Adhesive Full Pocket Divider 50/BOX

SteP �: Add a divider option

“With Allied’s inner folder and inner divider accessories, we have separated our patient information for quick referencing as well as providing required retention.” —Dr. Frank Spear. Seattle, Washington

Custom Fileback/Index DividersDesigned for even more customizing per folder. Multiple page dividers with custom colored tabs are great for specific office needs. • Available in 2–8 tabs• Order with or without fastener• 9 1/2 or 11 pt stock/weight• Side or bottom indexing• White or ivory stock (110 lb.)• Mylar® reinforced tabs printed on one or two sides• 3/8" tab extension• Black printing on body available• Slot or hole punched

AAK inner Folder mAnAgement oPtionS

Optional fastener shown.

�


#F2 Heat Bonded Installed FastenerOrder your folders with preinstalled fasteners. When ordering folders, select heat bonded fastener position by number from guide shown above (1, 2, 3, 4, 5, 6, 7 or 8).

#7000 Self-Adhesive Fastener2” prong with adhesive backing that is guaranteed to stay in place. 100/PKG

#TP-1 Butterfly FastenerUse to attach sheets to both sides of divider or inner folder. 100/PKGAvailable in 2” size (TP-2).

Easy to use. Just push through prescored slots on folders.

#6807 1 1/2” Self-Adhesive Fastener “FoamClip”100/PKG

AAK #10 Gummed Binder Strip AAK #20 Hinged Binder Strip AAK #30 Double Binder StripSuper tough, flexible hinges wear indefinitely. Makes each folder read like a book. Just wet and adhere tabs to form. 100/BOX. Other sizes available.#10 #30#20

Use to add forms without using fasteners

FOAMCLIP®

SteP �: choose a Paper Binding option and location

PocKetS & FAStenerS

AAK #0090Single Pocket8 1/2” x 8 3/4”100/BOX

AAK #0070Double Pocket 8 1/2” x 9”100/BOX.

Other sizes available.

SteP �: choose a Pocket option

STOCK NO

AL 9510

AL 9516

AL 9526

AL 9536

AL 9535

AL 9515C

AL 9512

AL 9523*

AL 9553*

AL 9564*

AL 9585*

*frosted vinyl stock

POCKET SIZE

4 1/2 x 5 1/2

9 x 6

7 3/4 x 6 3/4

9 1/4 x 6 3/4

5 3/4 x 3 3/4

7 x 5

Zip Lock Pocket

2 9/16 x 3 11/16

5 3/8 x 3 5/8

6 3/8 x 4 1/2

9 x 5 1/2

FITS THIS SIZE

Photo

8 x 5

X-ray

8 1/2 x 11

5 x 3

6 x 4

8 1/2 x 4

Credit Card

5 x 3

6 x 4

8 x 5

Other sizes available upon request.

1

INSIDERIGHT

INSIDELEFT

2

5 867

3

4

*We love our new filing system. It is virtually impossible to have a misfiled chart. It has saved many hours of unproductive time looking for lost charts! —Michael E. Kirsch, DDS

Self-Adhesive Poly PocketsUse For: X-Rays, Data Collection, Photos, Credit Cards, Business Cards. Heavy duty 5 mil. poly. 100/PKG

Many sizes available. Please call.

�


A

AN

DR

EW

S, N

AN

CY

082008

010203040506070809101112131415161718192021

A

AN

DR

EW

S, N

AN

CY

082008

tABS & lABelS

Allied Last Name Desk Top Label KitStandard alpha label kit for use with standard alpha-betic systems. Includes extra letters for the most popular letters of last names and “Mc” (no extra vowels). Another Allied innovation for use with AAK systems.

#4960K 1/2” Desk Top Kit. 3,300 vertical and horizon-tal standard alpha labels.

Additional replacement letters can be purchased in self-dispensing rolls of 500 or packages of 100.

Reminder LabelsOffered in a variety of fluorescent colors. 500 per roll. Over 60 distinct messages are available from 5 different categories: Medi-cations, Biohazard, Insurance, Remittance and Miscellaneous. (Actual size not shown.)

Label/File Folder ProtectorsSelf-adhesive clear mylar protectors prevent wear and eliminate unreadable information caused by heavy file use.

#4485 4” x 2” Self-Dispensing Roll or Box (500)

#4285 3 1/2” x 2” Self-Dispensing Roll or Box (500)

AAK #49541” x 2”

AAK #9553/4” x 1 7/8”

AAK #9533/4” x 1 7/8”

#ABAM 1/2” Vertical Desk Top Kit. Vertical standard alpha labels.Also available: #4940K 1” Vertical Desk Top Kit.

ALLERGIC TO:

MEDICAL ALERT

3/4” Year Label For end tab folders.#4900R SeriesSelf-Dispensing Roll (1000)

#4900P SeriesIndividual Packages (250)

Designation LabelsDesignation labels color key special information about particular files. Available in 14 solid colors and 5 sizes. Sizes: 1/4”, 3/8”,1/2”, 5/16”, 1 1/2”

08 082008 2008

11000 Series1” numeric label for end tab folders. (0-9 available). Individual Packages (100) Self-Dispensing Roll (250)

1/2” Month Label For end tab folders.#11880 Individual Packages (100)

#12030 Series1” vertical alpha labels.

AAK Conversion TabsTabs are colored to match colors of AAK folders thus enabling you to create the AAK ten color groups with your existing folders. #4016P Package of 100

PREMEDICATE

COLOR

yellow

orange

brown

red

pink

lavender

lt. blue

dk. blue

green

grey

LETTER

A B

C

D E F

G H I

J

K L

M N O

P Q R

S T

U Z

We have compatible labels to match existing systemsAll labels come in various sizes and are designed for easy application and system com-patibility. Desk kits available for most compatibles. Mail or fax a sample. We’ll match it!

SteP �: Add tab and label options

Mylar Folder Spine Protectors8” x 2”, 11” x 2”, 11” x 3.” Available in pack-ages of 100 and 500

AAOO

“We would recommend the AAK Filing System to any practice that is looking for a simpler, faster, more efficient filing system.” —Brad Boswell, DDS, Houston, TX

�


Save time and simplify the conversion of your new files. Just send Allied a list of your active names (or a computer diskette or CD). We will print and apply name labels, colored letter labels and a clear mylar label protector. You will receive your new files fully labeled and ready to use. Simply insert your detailed information from your existing files and immediately your new charting system can begin saving you time and money. You’ll be surprised how affordable this service is! Call for a quote.

White Name Labels–SheetsSelf-adhesive for laser or inkjet printers. Also for use with AAK Name Label Software (see page 3). Other sizes available. Labels also available in continuous pinfeed for printer or typewriter.

#4010 Package of 2000 4” x 1” labels (100 sheets)

#4013 Package of 3000 2 5/8” x 1” labels (100 sheets)

AAK Filing® Name Labels SoftwareAnother Allied innovation!#PNL-1 Stand alone economical software to make perfect name labels every time using your inkjet or laser printer. Benefits include:• Perfect allignment of names• Low cost• For use with #4010 or #4013 label sheet

(see page 6)• Prints two labels with one input• Automatic bolding and capitalization• No wasted labels• Automatically positions to next label • Two label sizes available• For use on one computer (#PNL-2 for additional users available)

ANDREWS, NANCY

ANDREWS, NANCY

SteP �: Print Patient name labels and Assemble

your eASieSt oPtion: let Allied Systems convert and assemble your patient files for you!

nAme lABelS & SoFtWAre

Shelf Guides–Clear Vinyl End Tab Alpha Guide SetsGuides match the AAK color coding used on folders to identify last name. Available in sets of 25, 50, 75 and 100 divisions. Other customized color coding available upon request.

“The thought of finding time to change our file system was mindboggling but Allied saved us with their conversion service. Our files arrived ready for use and cost us less than paying our staff to convert them.” —Jennifer, Office of Dr. Steve Rhodes. Las Vegas, Nevada

Smead Custom SoftwareClickStripTM comes with more than 20 typical label designs for alphabetic and numeric color coding systems (8 shown) The easy-to-use software prints all of your file information on a single label strip using your desktop color printer. The labels are quickly applied to folders in one easy step. For a custom design, call your Allied Systems Products representative today.

�


Basic Style 2640 Color Coded FolderF2 Installed Fastener (Position #1)AL9526 Self-Adhesive Clear X-Ray Pocket4013 White Laser Labels (2 per folder)4960 1/2” Alpha Label4900 3/4” Year Label4485 Clear Mylar Label Protector

AAK #2640 Shown

Self Adhesive Divider Style 2640 Color Coded FolderF2 Installed Fastener (Position #1)1141 Self-Adhesive Tabbed File DividerTP-1 Butterfly FastenerAL9526 Self-Adhesive Clear X-Ray Pocket4013 White Laser Labels (2 per folder)4960 1/2” Alpha Label4900 3/4” Year Label4485 Clear Mylar Label Protector

AAK #2643 ShownAAK #2640 Shown

Straight Cut Inner Folder Style Tab on right —“The Original." Shown with 1162 straight cut inner folder. 2643 Color Coded FolderF2 Installed Fastener (Position #1)1162 Installed Straight Cut Inner FolderTP-1 Butterfly Fasteners (2 per folder)AL9526 Self-Adhesive Clear X-Ray Pocket4013 White Laser Labels (2 per folder)4960 1/2” Alpha Label4900 3/4” Year Label4485 Clear Mylar Label Protector

A

AN

DR

EW

S, N

AN

CY

082008

010203040506070809101112131415161718192021

Binder Strip Style Tabbed Inner Folder Style 2640 Color Coded FolderF2 Installed Fastener (Position #1)1163 Installed Tabbed Inner FolderTP-1 Butterfly Fasteners (2 per folder)AL9526 Self-Adhesive Clear X-Ray Pocket4013 White Laser Labels (2 per folder)4960 1/2” Alpha Label4900 3/4” Year Label4485 Clear Mylar Label Protector

Binder Strip Style 2640 Color Coded FolderF2 Installed Fastener (Position #1)10 Gummed Binder StripAL9526 Self-Adhesive Clear X-Ray Pocket4013 White Laser Labels (2 per folder)4960 1/2” Alpha Label4900 3/4” Year Label4485 Clear Mylar Label Protector

Multi-Divider Folder Style 3 divider options shown. Additional dividers are available.2640 Color Coded FolderF2 Installed Fastener (Position #1)1141 Self-Adhesive Tabbed File Divider1163 Installed Tabbed Inner FolderTP-1 Butterfly Fasteners (2 per folder)AL9526 Self-Adhesive Clear X-Ray Pocket4013 White Laser Labels (2 per folder)4960 1/2” Alpha Label4900 3/4” Year Label4485 Clear Mylar Label Protector

AAK #2640 Shown AAK #2640 Shown AAK #2640 Shown

Popular Ways to use any AAK Folder or create your own!

Items you will need for each setup are listed separately and sold separately. Some assembly is required. Allied offers assembly services.

cuStomize to meet your needS

Free Sample Folder! Try the AAK Filing System. We’re confident we have

the solution for you. Call us for a free sample.

�


timeS-� SPeed FileS

Times-2 Space PlanningOne 7-tier Times-2 Speed File stores almost as much as three 4-drawer lateral and requires less floor space.

Use Times-2• In alcoves for recessed storage.• Positioned back-to-back• Under low windows to utilize wasted space.• Between workstations for shared files.

Times-2 available in seven heights:2 tier 29 3/4” 3 tier 41 5/8” 4 tier 50 3/8” 5 tier 60 7/8”

Our top

selling filing

cabinet

LETTER

STARTER ADD-ON #1

LETT

ER 2

5"

31"

TO W

ALL

36.5" 30.75"

Colors & OptionsGloss-TekTM Powder Coat Colors• 26 beautiful colors• 3 new metallic colors• Custom match any color• 100% non-emissive• Environmentally friendly

Rollout Drawer with Hanging Folder FrameTimes-2 will handle all of your hanging folder requirements. Drawers can be stacked 1 per tier for complete hanging folder storage.

Rollout CD DrawerDrawer front and back are slotted every 1/2 inch for adjustability. Drawer divider runs the full depth. Adjustable slotted drawers allow for easy storage of CD’s, videotapes, micro-film, microfiche, index cards or checks.

Rollout Reference ShelfOur most popular acces-sory. The 5-, 6-, 7-, and 8- tier models accept the Rollout Reference Shelf with no loss of filing inches when used with standard shelves.

Times-2 Speed File®

A double-depth, fully lockable file cabinet that rotates for access from one or both sides. Increases your filing capacity by 40-100% over single-depth stor-age units! Times-2 Speed Files are flexible, space-efficient and secure. The storage system has dozens of options and accessories to store folders, computer accessories and supplies, as well as pharmaceuticals. Express shipments available, 2–5 days.

HIPPA Compliant!

FREE floor plan design service for your office storage needs.

Security DrawerConfidential documents stay safe and secure. The drawer features double key lock and recessed drawer front.

Times-2 Wardrobe Kit This accessory creates storage for personal items such as coats, purses, shoes, lunches and books.

6 tier 71 3/8” 7 tier 82” 8 tier 92 1/2”

Accessories

10


Open Shelf FilingOpen shelf filing can be customized to meet any specific height or space requirement. Open or closed back, single or double entry, letter or legal shelving has the style and accessories for storing everything! Shelving units have adjustable shelves/levels, adjustable dividers, decorative end panels and over 26 color to choose from.Applications include: • End tab folders• X-ray• Books/binders/magazines• Bulk storage• Small parts and supplies• Many other media storage requirements

Standard width options: 30, 36, 42, or 48 inches

Bulk/archive StorageThis shelving system utilizes high capacity boltless storage. Heavy duty shelves allow access from either side of the units. Available with or without particle board. Shelf capacities from 150 pounds and up. Multiple heights and widths to choose from. Standard archive boxes also available.

Retractable Door CabinetsRetractable or flipper door cabinets are available from 1 to 7 openings. Options include letter or legal depths and with or without locks. These cabinets offer adjustable dividers, 16 standard colors and handle pull. Standard widths are 24, 30, 36, and 42 inches.

TO BETTER MANAGE YOUR OFFICE SPACE AND INCREASE EFFICIENCY, WE OFFER:• Free space planning, room configuration and layout consulting. • Moving and full installation. • Repair services.

“I recently completed an extensive shelving project and I couldn’t be more pleased with every phase of my purchase. Not only do I love the quality of the new units, but working with my sales representative was wonderful.” —Buffy Billheimer, Manager, Dr. Ronald G. Sherman’s Office

Shelving/StorAge

11


moBile StorAge

Mechanical Assist MobileMechanical assist gearing enables smooth and effort-less movement of even heavily loaded carriages. Special gearing allows for fewer handle turns for faster retrieval.

Electric MobileThe intelligent choice for high powered storage applica-tions. Plug-and-play operation, selective security, the ultimate in safety.

Manual MobileAn economical, dependable system for any type of storage. Carriages up to 8 feet in length.

Side-to-SideImagine two or three rows of storage at your fingertips. By moving the front row left or right you have access to the back row. A two row letter size is only 26 1/2" deep and the two row legal size is 32 1/2" deep. This modular lateral mobile is a simple and versatile system that can grow with your business.

Metallics

Standard Cabinet Colors

MOONDUST MD15

SUMMIT SU34

PEWTER PE17

PEBBLE GRAY PG86

GRAY MIST* GM02

CHISEL CH10

GRAY SKY GS25

SHASTA SHO0

SAND* SN94

MUSHROOM* MU64

ADOBE* AD05

HEATHER STONE HS48

DESERT SAND DS53

HERITAGE BLUE HB31

REBEL RE58

OFF WHITE* 0W11

PARCHMENT PR51

BIRCH BI39

PEBBLE TAN* PT73

COPRA CP42

OBSIDIAN OB70

NAVY NA78

BLACK* BK81

BAHA MBJ105

QUICK SILVER MQS115

BLUE FLINT MBF110

Colors The sample colors in this catalog are provided as a color guideline. Actual color, texture and gloss representation may vary due to printing limitations of this catalog. *Indicates Xpress Colors.

Ships in 2–5 business days.

Allied SyStemS ProductS500 Terry Avenue North,

Seattle, Washington 98109

1-800-877-8038Satisfaction Guaranteed

Order by phone, fax, or e-mail1-800-877-8038Seattle Area: (206) 292-2280FAX: (206) 292-4820E-mail: [email protected]

Visit our website: www.alliedaak.com

Minimum Order• $30 minimum order is preferred.• Standard unit packaging only.

Delivery• All items in stock are available for immediate delivery. • Unless otherwise noted all shipments are FOB our Seattle warehouse.

Credit Policy• Our terms of sale are net 30 days from date of invoice.• Past due accounts are subject to finance charges.• VISA and MASTERCARD accepted.

Cata

log

#4/0

7 ©

200

7 Al

lied

Syst

ems

Prod

ucts

over

30yeArS

S O L U T I O NS

F I L I NG

“The AAK Filing Solution” FREE Instructional VideoHow the color coded filing system saves you time and money. Available in CD-ROM. Call for information.

you could be filing records �0% faster with no misfiles!

Color-coded Patient FormsTen clinical forms available in packages of 100.#811 Patient Registration – manila#812 Services Rendered – manila#27000 Registration – purple#27002 Recall Exam – green#27003 Progress Notes – pink#27004 Health History – blue#27006 Correspondence Log – brown#27007 Clinical Exam – grey#27009 Treatment Plan – light green#27011 Health History – light blueOther forms styles available.

Whatever your need, Allied has a system for you:medical, dental, legal, financial, insurance, government, podiatry, ophthalmology, veterinarian and more!

Better Filing Through Better Ideas, Since 1973

FOLDERS & LABELS SOFTWARE SHELVING

Allied SyStemS ProductS Filing cAtAlog

Documents

Transcript of Allied SyStemS ProductS Filing cAtAlog