ALLIANCE OF HAZARDOUS MATERIALS PROFESSIONALS 2017 … · 2018. 4. 3. · • One 0’x10 booth...

National Conference • August 27-30, 2017 1 Omni Fort Worth Hotel • Fort Worth, Texas

Ce l eb ra t i ng Yea r s

2017 National ConferenceAugust 27-30, 2017 • Omni Fort Worth Hotel • Fort Worth, Texas

Sponsor/Exhibi tor/Adver t is ing Prospec tus

A L L I A N C E O F H A Z A R D O U S M AT E R I A L S P R O F E S S I O N A L S


In 2016, AHMP attendees represented the following industries:

Safety 47%

Hazmat Transportation 37%

Industrial Hygiene 30%

Health 20%

Emergency Response 19%

Other 15%

Security 12%

58% Hazardous Materials

69% Waste Management

83% Environmental

AHMP’s National Conference is the essential forum for national and international information exchange and networking for the environmental, health, safety, and security (EHS&S) industry.

Exhibiting at AHMP’s National Conference positions your company in front of these commanding professionals who are looking for suppliers like you to solve their companies’ needs and challenges.

Want to position your company in front of a powerful audience where 75% influence

purchasing decisions and spend, on average $200,000 on products and services?

You’ve come to the right place.


ExhibitorsExhibitors enjoy dedicated exhibit hours with receptions, breaks, and exhibitor prize raffles designed to lead your target audience directly to your booth.

Can you afford not to be here?

10x10 BoothPricing and Benefits

Early-BirdRate Effective

Through April 2

RegularRate Effective

Starting April 3

10x10 Booth Package $1,375 $1,675Staff Expo Booth Passes Two TwoAdditional Expo Staff Pass $100 $150 Customer Expo Day Passes Three ThreeBooth package: hard wall structure (8’ high backwall and 3’ high side rails), one 6’ draped table, two chairs, wastebasket, carpeted booth space

Yes Yes

Listing in Conference Program Book Yes YesListing on Conference Web Page Yes YesConference Program Book Advertising 20% discount 10%Pre- and Post-show Mailing List Yes Yes

10x20 BoothPricing and Benefits

Member Early-BirdRate Effective

Through April 2

Regular Rate Effective

Starting April 3

10x20 Booth Package $2,600 $3,100 Staff Expo Booth Passes Three ThreeAdditional Expo Staff Pass $100 $150Customer Expo Day Passes Four FourBooth Package: hard wall structure (8’ high backwall and 3’ high side rails) two 6’ draped tables, four chairs, wastebasket, carpeted booth space

Yes Yes

Listing in Conference Program Book Yes YesListing on Conference Web Page Yes YesConference Program Book Advertising 20% discount 10% discountPre- and Post-show Mailing List Yes Yes

Exposition Hours

Sunday, August 27, 2017

Exhibitor Move-In10:00 am–5:00 pm

Opening Exhibit Hall Reception 6:00 pm–7:00 pm

Monday, August 28, 2017

Exhibit Hours9:00 am–7:00 pm

Morning Break in Hall9:15 am–10:15 am

Afternoon Break in Hall1:30 pm–2:15 pm

Exhibitor Reception in Hall 5:00 pm–7:00 pm

Tuesday, August 29, 2017

Exhibit Hours9:00 am–11:30 am

Exhibitor Break in Hall and Raffles10:00 am–11:30 am

Teardown11:30 am–5:00 pm



Conference Floor Plan

Exhibitors

View available booths at www.ahmpnet.org/2017-ahmp-national-conference.

413 ACV Enviro

400 American Board of Industrial Hygiene (ABIH)

313 American Society of Safety Engineers (ASSE)

212 CHEMTREC

213 CHWMEG, Inc.

412 Clean Earth Systems

202 GLEAN GULF Conference & Exposition

208 CLean Harbors

401 Closed Loop Recycling

Booths210 Columbia Southern University

204 Eco Services Operations Corp

201 Environmental Restoration

504 ETC Compliance Solutions

402 GHD

203 Heritage Environmental

409 Institute of Hazardous Materials Management (IHMM)

211 Ivey International inc.

310 Lion Technology

304 McCoy and Associates

505 NSSI

403 Pine

300 SET Environmental, Inc.

209 Sphera Solutions

312 SWS Environmental

308 Texas Molecular

405 Tradebe Environmental

301 Univar USA

200 University of Findlay

302 US Ecology

303 Veolia North America



Sponsorship

Build Your Brand With AHMP SponsorshipReinforce and strengthen your brand recognition and drive traffic to your booth with an AHMP sponsorship.

According to the Center for Exhibition Industry Research (CEIR), booth efficiency increases by a whopping 104% when promotional opportunities are included in a marketing plan. We have numerous opportunities and something for every budget.

Take a look at the following offerings and find an array of sponsorships designed to promote your image, your reputation, YOUR BRAND!

All sponsors will be recognized with their logos on special eco-friendly signage in a prominent location and will receive the following benefits:

• Logo on conference section of AHMP website.• Recognition in the conference promotional brochure (if application and payment are received before print

deadline).• Recognition in all conference promotional emails.• Logo on screens in workshops and Technical Track sessions and at the AHMP Membership Meeting.• Logo and listing in the conference program book.

Review the Benefits of the Following Opportunities

Platinum Sponsorship

Gold Sponsorship

Silver Sponsorship

Bronze Sponsorship

Technical Track/Program Book Advertising



Sponsorship Platinum Sponsorship Opportunities

Platinum sponsors will receive:• Logo on conference section of website.• One 10’x10’ booth package with all associated benefits.• One full registration allowing access to all educational sessions and exhibit hall.• Full-page black and white ad in conference program book and detailed listing with logo.• Opportunity to place company literature or a small promotional item in conference tote bags

(subject to AHMP approval).

Conference WiFi $8,000 Is there WiFi? That’s the first question every conference attendee asks. You’ll be the sponsor they remember when attendees enter your company’s name as both the username and password, which then opens to your company’s home page.

Conference Mobile App $7,500 Put your brand in the hands of every attendee and gain multiple impressions of your logo on the conference app. The AHMP conference app lets registrants schedule and manage exhibitor appointments, browse the exhibitor list, view a map of the show floor, and add notes. Your company logo will appear on this tool that attendees will use before, during, and after the conference.

Conference Tote Bag $7,000

2017 National ConferenceAugust 27-30, 2017

Fort Worth, Texas

Your LogoThe best opportunities for brand recognition are items used, carried, or viewed by attendees throughout the conference. And, honoring AHMP’s core mission, the tote bag is earth friendly, of course! Your logo will be prominently displayed on one side of the bag. SOLD



Sponsorship Gold Sponsorship Opportunities

Gold sponsors will receive:• Logo on conference section of website.• One 10’x10’ booth package with all associated benefits.• Full-page black and white ad in conference program book and detailed listing with logo.• Opportunity to place company literature or a small promotional item in conference tote bags

(subject to AHMP approval).

Conference Program Book $6,500 This publication, given to all attendees, details every aspect of the conference education program, including descriptions of the sessions, speaker lists, and room numbers, as well as the complete exhibitor list and exhibitor descriptions. • Company logo on the cover of program book recognizing you as the sponsor.• Full-page color ad on the outside back cover.

Hotel Key Card $6,000 2017 National ConferenceAugust 27-30, 2017Fort Worth, Texas

Your Logo

Open doors with your company’s logo, and welcome all guests staying at the Omni Fort Worth Hotel with your logo on all hotel key cards.

Charging Station $5,500 Your Logo

A device-charging station provides attendees with the backup power they need to stay connected while away. The charging station will be placed in a high-traffic area, and signage with your logo will recognize your sponsorship.

SOLD



Sponsorship Silver Sponsorship Opportunities

Silver sponsors will receive the following benefits:• Logo on conference section of website.• Logo on screens in workshops and Technical Track sessions and at the AHMP Membership Meeting.• Half-page black and white ad in conference program book.

Monday Evening Exhibit Hall Reception $5,000Monday, August 28, 2017. Sponsoring this networking event reinforces your image and places you top-of-mind with conference attendees with a two hour open bar and hors d’oeuvres. You’ll be recognized with signage at food and beverage stations, and your company representative may make a brief welcome remark.

Opening Keynote and Breakfast Sponsor $5,000Monday, August 28, 2017.

OR

Closing Speaker and Breakfast Sponsor $5,000Wednesday, August 30, 2017.

Your company representative will have the privilege of introducing AHMP’s opening keynote or closing speaker and saying a few words about your company in front of a packed audience. Breakfast that you can take into the keynote session room will be served in the pre-function space, and you’ll be recognized as the breakfast sponsor with special signage in the serving area. Company logo featured in the schedule of events keynote section of the conference website, conference program book, and app. Logo on screens in your sponsored keynote session room, workshops, and Technical Track sessions and at the AHMP Membership Meeting. Sponsor may place company literature on seats in keynote room of your sponsored session.

Lanyards $5,000 Your LogoThe lanyard sponsorship is a great opportunity for your logo to be seen and

worn by everyone attending the conference.

Water Bottles $4,000 Your Logo

Show your commitment to reducing waste while at the conference by providing water bottles sporting your logo. The bottles are intended for use at hydration stations that will be located throughout the conference and exhibit hall.

SOLD

SOLD



Sponsorship Bronze Sponsorship Opportunities

Bronze sponsors will receive the following benefits:• Logo on conference section of website.• Logo on screens in workshops and Technical Track sessions and at the AHMP Membership Meeting.• Detailed listing in conference program book.• 20% discount on program book advertising.

Sunday Evening Exhibit Hall $3,000 Reception After Membership MeetingLet the networking begin! Provide a fun atmosphere that’s all business. You’ll be recognized with signage at beverage stations, and your company representative may make a short welcome remark. Sunday’s reception features an open bar for one hour.

Going Green Initiative Sponsor $3,000 • Organization name and logo will appear on recycling signage throughout

the conference.• Announcement at opening and closing keynote sessions recognizing your

organization.

AHMP Community $2,500 Service Project• Organization logo will appear on the back of Community Service t-shirts.• Announcement during opening and closing keynote sessions recognizing your

organization.

Water Stations $2,000 Keep everyone refreshed and hydrated during the conference with signage at water stations throughout the conference and exhibit hall.



Technical Tracks $1,500 Demonstrate your support for the educational component of the conference by providing financial backing to facilitate the presentation of professional development programming as well as other conference functions.

• Strategic placement of signage and Technical Track session presentation announcements recognizing your organization.

• Organization name and logo to appear in the conference program book and app in sponsor section and session description.

Conference Program Book AdvertisingPlacement in Conference App and Program BookYour printed message in the conference program book speaks volumes and will be “heard” long after the conference has passed.

Full-page Color Ad $1,500 each

Full page, 5” x 8”, color. Three available: Outside Back Cover, Inside Front Cover, and Inside Back Cover. PDF or jpeg, minimum 300 dpi resolution.

Full-page Black and White Ad $1,200Full page, 5” x 8”, black and white, PDF or jpeg, minimum 300 dpi resolution.

Half-page Black and White Ad $800Half page, 5” x 3.5”, black and white, PDF or jpeg, minimum 300 dpi resolution.

Conference Bag Inserts $1,000 Want to get your marketing material into the hands of every conference attendee? Then a bag insert is for you. You supply the item (subject to AHMP approval), and we’ll take care of the rest.

Still don’t see something that’s right for you? We welcome the opportunity to work with you to create a customized sponsorship package that meets your needs. Contact Barbara Bienkowski at (240) 404-6481or [email protected].

Sponsorship


Terms and ConditionsA. ApplicationThe application must be accompanied by a check, credit card information, or purchase order information. Full payment must be made before a booth assignment will be issued. Booth assignments will be made on a first-come, first-served basis with sponsors receiving select booth assignments.

B. Agreement to ConditionsUpon AHMP’s acceptance of the application, the exhibitor agrees to abide by the terms and conditions listed below.

C. LiabilityThe exhibitor takes full responsibility for and shall defend, indemnify, hold harmless, and release AHMP, any of its chapters, and the Omni Fort Worth Hotel from and against all claims, causes of action, obligations, suits, liabilities, losses, damages, expenses, and/or costs, including attorneys’ fees related to or arising from or out of any injury to any person, or any loss of or damage to property where such injury, loss or damage is incidental to, arises out of or is in any way connected with the exhibitor’s participation in the conference, use of the Omni Fort Worth Hotel, or negligent act or omission of Exhibitor or caused by its product.

D. Exhibit SpaceBooths are assigned on a first-come first-served basis after payment has been made; however, booths 300, 301, 400, and 401 are reserved for platinum and gold sponsors until April 3, 2017. After this date, booths will be assigned in the order of receipt of application and payment. Booths are 10’ x 10’, and will be equipped with a hard wall structure (8’ high backwall and 3’ high side walls) 6’ draped table, two chairs, booth ID sign, and a wastebasket. The booth area will be carpeted.

E. Cancellation or Relocation of ConferenceIn the event that AHMP must cancel or relocate the conference due to circumstances not under the direct control of AHMP, AHMP will have no liability of any kind.

F. Cancellation by ExhibitorFifty percent of the full fees are refundable (or in the case of unpaid purchase orders, invoices adjusted) for cancellations received via fax or in writing by June 23, 2017. Cancellations received after June 23, 2017 are nonrefundable. (Please note that if your organization fails to cancel by the deadline and does not attend, your organization is still responsible for payment.)

G. CleanlinessA clean building will be furnished at the start of the contract period and prior to the start of each day’s events. Exhibitors must maintain and keep in good order their respective exhibit spaces.

H. Smoking PolicyNo smoking is allowed in the Dallas Ft. Worth exhibit area.

I. UtilitiesDetails and costs regarding electric, telephone, compressed air, water and drainage, custom cleaning, labor, and special furniture or security services will be included in your exhibitor service manual that will be provided by the general service contractor, NexxtShow.

J. Delivery and SetupExhibitors are responsible for delivery, setup, and removal of all exhibit materials. Conference organizers will not provide staff or equipment. NexxtShow will provide drayage information.

K. Dismantling of ExhibitsExhibits may not be dismantled before the close of the show. Any exhibitor found breaking down their booth before the close of the show may lose access to the post-show attendee list. Exhibits must be removed by the exhibitors from the premises no later than 5:00 pm, Tuesday, August 29, 2017 Exhibitor shall be liable for all storage and handling charges resulting from the failure to remove exhibit material from the trade show before conclusion of the dismantling period.

L. SecurityAll exhibitors are responsible for complete security within their exhibit areas, meeting rooms, and other areas to be used by the exhibitors. Overnight security will be provided for the exhibit area by AHMP.

M. Patent, Copyright or Trade SecretThe exhibitor shall comply with all applicable laws governing the use of patent, copyright, or trade secret materials. The exhibitor shall indemnify and hold harmless AHMP, its officers, directors, employees, agents, and any chapter from all claims, causes of action, obligations, suits, liabilities, losses, damages, expenses, and costs, including attorneys’ fees related to or arising from or out of any violation or infringement (or claimed violation or infringement) by exhibitor, exhibitor’s agents, or employees of any patent, copyright, trade secret rights, or privileges for other proprietary rights.

N. Payment OptionsTo reserve booth space, return the application form in this brochure with payment. Requests for refunds must be made by fax or in writing and be received by June 23, 2017, to receive the maximum 50% refund. Cancellations received after June 23, 2017 are nonrefundable and unpaid invoices are still due. We will accept purchase orders, checks, or credit cards. Payment must be made before booth assignment will be issued.

O. Program AccessibilityWe accommodate persons with disabilities. Please call (240) 404-6481 to discuss your accommodation needs. To ensure accommodation, please register at least one month before the start of the conference. AHMP is committed to providing programs and activities to all persons regardless of race, religion, color, national origin, ancestry, sex, age, disability, veteran status, or political affiliation. In addition, policies prohibit discrimination on the basis of sexual orientation, marital status, or parental status.


Exhibitor/Sponsorship Application FormAdministrative Contact Information

Organization Name

Administrative Contact Name

Email

Phone

Contact Person (Name to appear in conference app)

Name

Address

Phone

Email

Web Address

An organizational profile of 250 words or less, as you want it to appear in the conference program book, can be emailed to Barbara Bienkowski [email protected].

We understand that space will be rented according to the following fee structure:

Early-BirdRate Effective

Through April 2

RegularRate Effective

April 3

10x10booth package

$1,375 $1,675

10x20booth package

$2,600 $3,100

Booth SelectionSelect space as shown on the floor plan.

1st choice 2nd choice 3rd choice 4th choice

1. Complimentary Booth Staff

Name

Email Phone

2. 10x10 Booth Exhibitors, Platinum and Gold Sponsors

Name

Email Phone

3. 10x20 Booth

Name

Email Phone

Additional Full registration:

$725 Early Rate (effective through 4/2/17) $800 Regular Rate (starting 4/3/17)

Name

Email Phone

Complimentary Full Registration

Platinum Sponsors only

Name

Email Phone

Additional Booth Staff Passes

$100 Early Rate (through 4/2/17)

$150 Regular Rate (starting 4/3/17)

Name

Email Phone

Name

Email Phone

Sponsorships Conference WiFi $8,000 Conference Mobile App $7,500 Conference Tote Bag SOLD $7,000 Conference Program Book $6,500 Hotel Key Card SOLD $6,000 Charging Station $5,500 Monday Evening Reception $5,000 Opening Keynote Sponsor SOLD $5,000 Closing Speaker Sponsor With Brea kfast $5,000 Lanyards SOLD $5,000 Water Bottles $4,000 Sunday Evening Reception $3,000 Going Green Initiative Sponsor $3,000 AHMP Community Service Project $2,500 Water Stations $2,000 Technical Tracks $1,500 Full-Page Color Ad (Outside Back Cover) $1,500 Full-Page Color Ad (Inside Front Cover) $1,500 Full-Page Color Ad (Inside Back Cover) $1,500 Full-Page Black and White Ad $1,200 Conference Bag Inserts $1,000 Half-Page Black and White Ad $800

Booth Fees

Sponsorshhip Advertising Fees

Total Fees

AuthorizationI am an authorized representative of the company, with the full power and authority to sign and deliver this application. The company listed on this application agrees to comply with all policies, rules, and regulations contained in the 2017 Exhibitor/Sponsor/Advertiser Prospectus, and all policies, rules, and regulations adopted after the publication of the Prospectus, which we accept as part of the agreement.

Authorized Signature (Required) Date

Payment InformationTo secure an exhibit booth, full payment must be received with this application.

Check Enclosed

Visa MasterCard AMEX

Name on Card

Card #

Security Code Expiration Date

Signature Date

Return signed application, payment, and notice of cancellation to:

Alliance of Hazardous Materials Professionals Attention: Barbara Bienkowski, CEM 9707 Key West Avenue, Suite 100 Rockville, MD 20850

Telephone (240) 404-6481 Fax (301) 990-9771

Cancellation & Refund Policy Cancellations must be submitted in writing to:

Alliance of Hazardous Materials Professionals 9707 Key West Ave., Suite 100 Rockville, MD 20850

Attn: Barbara Bienkowski, CEM Fax: (301) 990-9771 Email: [email protected]

Cancellations received by Friday, June 23, 2017, will receive a 50% refund. No refunds will be made after June 23, 2017. Please Note: If the exhibitor reduces the space reserved, the cancellation clause will apply to that portion of the space cancelled.

QuestionsPlease email or call: Barbara Bienkowski, Exhibits Manager Phone: (240) 404-6481 Email: [email protected]

mailto:[email protected]

mailto:[email protected]

ALLIANCE OF HAZARDOUS MATERIALS PROFESSIONALS 2017 … · 2018. 4. 3. · • One 0’x10 booth...

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