Season Kick Off Meeting 2017-18(AKA Face Off)

ALLEN EAGLE LACROSSE CLUB

Agenda• Clubs Mission Statement• Introductions

• AELC Board• Coaching Staff

• Coaching Director Topics• Fall Schedule• Club Finances• Club Support

• Volunteering• Fundraising

• Scholarships• Next Steps• Q&A

Mission Statement

To promote the great game of lacrosse throughout all grade levels within the Allen Independent School district. From developmental to competitive lacrosse, we will provide an environment that will facilitate a positive, fun and safe lacrosse experience for every player regardless of initial skill level. Players will be taught the importance of teamwork, respect for others, sportsmanship, lacrosse skills and game knowledge. Our goal is to help each child develop to their fullest potential, as a lacrosse player and person.

Introductions

AELC Board of Directors• President – Daniel Zamora• VP – Jackie Bese• Treasurer – PJ Gillard• Secretary – Stephanie McClure• HS Program Director – Becky Ludwig• Youth Program Director – Chris Freeman• Ex-officio Director – Kirk Hodgson

Youth Board MembersChris Freeman – Director of Youth Program

• Lisa Quinn – Team Mom Captain, Scheduling Coordinator

• David Overman – Communications

• Andrew Hunt – Event Planning / Marketing

• Brad Taylor – Uniform Coordinator / Marketing

• Pat Mulady – Field Liaison

• Michael Hoppe – Bantam Director (K – 4th)

• Brad Grimmett – Youth Director (5th – 8th)

HS Board MembersBecky Ludwig – Director of HS Program

• Carrie Zamora – Assistant Director

• Kellie Schubert – Event Coordinator

• Kurt Conard – Volunteer Coordinator

• Susan Noble – Secretary

• Allison Malcolm– Parliamentarian

• Deawn Goedderz – Ways & Means

NICK BLUMER

• Coach Director• Varsity HC• 5/6 HC

SCOTT WARREN

• Varsity Asst. Coach• JV Asst. Coach

DEMETRIUS PARKER

• Varsity Asst. Coach• 7/8 Asst. Coach

DAVID STREETEN

• Varsity Asst. Coach

• JV Head Coach• K-2nd Grade Coach

COACHING STAFF

3-4 Coaching• ANDREW HUNT• MICHAEL HOPPE• CHRIS FREEMAN

5-6 Coaching• WILL RIGDON

KYLE CAREY

• Varsity Asst. Coach

COLE MOORE

• 7/8 Head Coach

Coaching Philosophy• Purpose: Develop young men of high character by instilling the correct values through the sport of

lacrosse. We, as a staff, recognize and appreciate what we were able to take away from this game and our goal is to provide the same learning and growth opportunities for our young men.

• Program Goal: Above all else, at every level we will strive to be great teammates by working hard and competing every single day. Our goal is to continue building on the foundation that has been built by those that came before us.

• Varsity Season Goal: Make the playoffs. That is the annual standard we will hold ourselves to.

• JV & Youth - DEVELOPMENTAL. Everything we do is based on maximizing program development.

• Methods: Uniform coaching style and philosophy top to bottom. Unselfish, disciplined lacrosse.

Coaching Expectations• Have our priorities as high character young men in order.

• Abide by the AELC player code of conduct (No Hazing)

• Bring maximum effort and an outstanding “ready to work” attitude everyday.

• Do not make excuses.

• HS Players – If issues/concerns arise, I expect each player to inform me directly, do not let me hear through the grapevine

Communication• Becky Ludwig & Chris Freeman – Directors

• Eliminate Confusion – Stream lined communication between Players, Coaches, Board and Club members

• Always “Assume Positive Intent”

Dallas Division 1 – New Format• 2 Sub-divisions – East & West

• East – Allen, Frisco, McKinney, Rockwall, HP, St. M, Plano W• West – ESD, Jesuit, Coppell, C’ville, SLake, FM, Keller

• Playoff Structure• Only our 6 East division games count towards playoff seeding• Top four teams on each side play in Dallas Super Regionals

• 1E vs 4W, 2E vs 3W, etc.

Attendance Policies• Last Season – 114- missed practices: 310- turnovers

• If you miss practice the day before a game you will sit the 1st quarter of the next game

• Unexcused/non-communicated absences = 6 pack

Excused Absences – defined• Documented illness that prevented you from attending school that

day

• Legitimate school or church event – Honor Society, Band/Choir Concert, Field trip/Mission trip, college visit, ROTC, Boy Scouts

• Family emergency

**If you have a question about something that is not covered here please just communicate with us and we can discuss**

Krossover – Film Service

Fall Schedules

Fall Schedule – High School• Varsity & JV practice Monday & Wednesday 5 – 6:30

• Potential Varsity only practice on Thursdays 5– 6:30

• Two scrimmages – McKinney & HP (dates & time TBD)

• SAT (Strength & Agility Training ) 5/6 thru HS after Fall Season

Fall Schedule – Youth (K – 8th)• Registration closes Sept. 15th

• Practices will begin the week of Sept. 18th.• 2 practices per week for each team.

• Play Dates & Tournament Schedule:

• Sept. 23rd/ 24th – Open weekend – No games• Sept. 30th – Play date with Prosper and Lake Travis• Oct. 7th/ 8th – Fall Claxic Tournament – Eastfield College / Mesquite• Oct. 14/15th – Play Day – Lovejoy – finalizing which day• Oct. 21st– Pink Out Tournament – Frisco• Oct. 28th– Trashcan Shootout• Nov. 4th/ 5th – Turlaxin’ Tournament – McKinney

• Total of 11 games during the season

Practices & Coaches• K-2nd – David Streeten – High school Varsity Coach – Offensive Coordinator• Practice Times: M&W – HS Grass Field behind HS - 6:45pm – 7:45pm

• 3-4th– Andrew Hunt, Michael Hoppe, Chris Freeman• Practice Times: T/Fri – HS Grass Field behind HS - 6:00pm – 7:30pm

• 5-6th – Nick Blumer– High school Varsity Coach – Coaching Director – Team Dolphins • Practice Times: Tues/Thurs – HS Grass Field behind HS - 6:30pm –8:00pm

• 5-6th – Will Rigden – D1 Youth Coach/ Former Texas Tech Lacrosse – Team Raiders • Practice Times: Tues/Thurs – HS Grass Field behind HS - 6:30pm –8:00pm

• 7-8th – Cole Moore/Demitruis Parker– Former Texas Tech Lacrosse/ Varsity Defensive Coach • Practice Times: M&W – Curtis MS - 6:30pm –8:00pm

Youth Fall SeasonSpecifics (K – 8th)

• The Fall season is primarily about learning the game, player development and having fun.

• We continue to see our number grow as the sport attracts new players. We’re anticipating 100+ youth players for the Fall season.

• We will not have A and B teams during the Fall season. Teams will be established combining all skill and experience levels tocreate as many balanced teams at each age group as possible.

• During practices, players may be grouped together according to their skill and experience levels to increase individual development.

• We will continue to utilize the reversible blue and white pinnies. Returning players will keep the number they were assigned last Spring.

• Tryouts will be held in January 2018 at the 5th/6th and 7th/8th grade levels to establish A and B teams for the Spring 2018 season.

2017 Fall Calendar

K-2

3-4

5-6

7-8

HS

Events

2017 September October November December

Practice Times: M&W – HS Grass Field behind HS - 6:45pm – 7:45pm

MulchOct-14& 15Oct- 21&22

Sept 30thProsper & Lake Travist

Practice Times: T/FRI – HS Grass Field behind HS - 6:00pm – 7:30pm

Practice Times: T/TH – HS Grass Field behind HS - 6:30pm –8:00pm

Practice Times: M&W – Curtis MS - 6:30pm –8:00pm

AELC SocialFriday 9/22

6:00-9:00pm

Oct 7-8th

ClaxicTourny

Oct 14-15th

Lovejoy

Oct 21-22ndPink Out Tourny

Oct 28th

Trash Can Shootout

Nov 4-5thTurlaxinTourny

Sept 30thProsper & Lake Travist

Oct 7-8th

ClaxicTourny

Oct 14-15th

Lovejoy

Oct 21-22ndPink Out Tourny

Oct 28th

Trash Can Shootout

Nov 4-5thTurlaxinTourny

Sept 30thProsper & Lake Travist

Oct 7-8th

ClaxicTourny

Oct 14-15th

Lovejoy

Oct 21-22ndPink Out Tourny

Oct 28th

Trash Can Shootout

Nov 4-5thTurlaxinTourny

Sept 30thProsper & Lake Travist

Oct 7-8th

ClaxicTourny

Oct 14-15th

Lovejoy

Oct 21-22ndPink Out Tourny

Oct 28th

Trash Can Shootout

Nov 4-5thTurlaxinTourny

Practice days, time and location

Games and Tournaments

Key Events

Practice Times: M&W – Curtis MS - 5:00pm –6:30pm

2017-18 Finances

Total Expenses in 2016-17 ~$160kTotal Revenue in 2016-17 ~ $160k

Estimating 2017-18 budget to be similar to PY

$84,103

$12,189

$24,204

$10,456

$8,860 $1,921

$2,550 $13,260 $4,396

CoachingPlayer RelatedGame RelatedFundraisingEnd of Year BanquetEquipmentInsurance/AccountingTournament FeesOther

Financial Snapshot- 2016-17 Expenses

AELC Dues Structure

• Dues set to defray costs associated with running the club

• Coaching salaries• Team equipment• Game/Tourney fees• Offseason conditioning program• USL & THSLL dues• Admin Expenses• Dues cover only 60-70% of cost

associated with running program per player

• Below 5/6 level, dues cover costs of those teams in full.

$2,376

$1,406

$748

$1,350

$650 $550

HS 7/8 D1/3 5/6 D1/3

2016-17 Expenses per Player

Budgeted Covered by dues

High School Dues• Paying by check:

• Option 1 – 1 payment of $1,350 by check due by 9/15/2017• Option 2 – 2 payments of $725 due 9/15/2017 and 2/15/2018• Option 3 – 6 payments; $242 by check due 9/15/17 and subsequent monthly payments on

the 15th

• Paying by PayPal:• Same options as paying by check however payments must be made at AELC

website & include an online processing fee (www.allenlacrosse.org)• Recurring payments will be automatically charged

Youth Dues• K-2 dues per season: $195• 3/4 dues per season: $245• 5/6 dues per season: $275**• 7/8 dues per season: $325**** Additional fee associated with the 5th/6th and 7th/8th grade D1 teams during the Spring season for coaching costs and Strength and Agility Training

• Pay by check or PayPal (PayPal thru allenlacrosse web site & will incur a usage fee)

• Dues to be paid in one payment• Pay in full by Sept. 15th

Scholarships

• AELC’s goal is to ensure that no boy desiring to play lacrosse is denied due to financial constraints

• Scholarships are available• Packet available on AELC website or see any member of Finance

Committee (PJ Gillard, Susan Noble, Kirk Hodgson)

Club Support

Fundraising• IT TAKES A VILLAGE!

• AELC will continue to rely on fundraising and sponsorships as key activities to defer cost of running club

• During 2016-17 season we raised just over $45,000 through fundraisers (gross before expenses)

• Mulch campaign single biggest fund raising contributor !!

• We are assuming a similar level of fundraising for 2017-18 season

• Opt out option available equal to the difference between expense and dues for player’s team (see slide 23)

Fall DatesOct 14-15 & Oct 21-22

Fundraising Committee OpportunitiesSponsorship

• Sales• Fulfillment

Fall Mulch• Sales – Already Started!• Volunteer Lead (Deawn

Goedderez)• Staging & delivery (David

Ludwig & Paul Cioffre)

Printed Program• Team & Sponsor Communications

• Spirit Ads

• Photography

Reach Programs• Night Out Dinners

• Big Game Squares

Sponsorship

Tiered sponsorship levels:

• Corporate• Team - $2,875• Platinum - $1,725• Eagle - $1,150• Gold - $500• Silver - $300• Bronze - $150 • Friend - $75

Sponsors Receive:• Home Game Visibility• Tickets to all Home Games• Banner Ads on AELC Website• Printed Promotions in Annual

Program• Search Engine Optimization (SEO)• Timed Promotions on Social Media• Links in all team email

communications

Next StepsHigh School1. Register – (on site help in back)2. Physicals-

Complimentary Physicals will be provided by Dr. Morgan & Dr. Kellum on Saturday, 9/23 starting at 8am.

3. Concussion testing - 9/2 & 9/23 @ Baylor Rehab in Allen

4. Sign Code of Conduct5. Volunteer (we will be reaching out for

committees)6. HS Uniforms sizes in back

Youth1. Register (on site help in back)

2. Sign Code of Conduct

3. Volunteer (we will be reaching out for committees)

All required Forms must be received by 9/15 For Physical Form only, due 9/25/17

Communication• Stay in touch with the club through multiple channels

• AELC website – www.allenlacrosse.com our primary communication channel to help drive value for sponsors

• Email – periodic communication from board members; be sure to update email addresses

• Twitter – follow @Alleneagleslax for last minute updates/changes from Coach Blumer or other members of the coaching staff

• Text updates – configure your AELC parent/player profile to receive text reminders of practices and games (instructions on how forthcoming)

Questions?