All Hands Meeting

Jefferson Lab Status

May 4, 2016

May 2016

Outline

• Current Affairs – Safety – Diversity and Inclusion

– Cyber Woes

– Infrastructure, Campus Plan

– Appointments

• Major Activities

– 12 GeV Upgrade Status

– Funding / Budget Status / Lab Schedule

• Future

– Electron Ion Collider

• Summary

May 2016

Jefferson Lab Safety History

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2010 2011 2012 2013 2014 2015 2016 (2ndqtr)

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Total Recordable Case Rate

Days Away, Restricted orTransferred Case Rate

DART Goal TRC Goal

• 1.5 Million + Hours Worked without Recordable Injury (Oct 2014 –

Jan 2016)

• Recent events serve as reminders to report injuries in a timely

fashion, stay focused on situational awareness, and when

conditions change, pause and re-evaluate

May 2016

Work Planning

• We’re excited to be entering the 12 GeV Physics era – but at the same time we have

maintenance work to do as well opportunistic science – PRad, Darklight

• Lots of potential for schedule conflicts, configuration changes, shifting priorities, and

pressure to get things done quickly

• You are responsible for working safely

– If you have questions or concerns, pause, and get clarification

– If conditions change – stop and look at hazards again before starting

– Make sure you have the tools, training, and time you need to do your work

– No shortcuts

• Supervisors are responsible for assuring workers are able to work safely

– Involve workers in your planning, asking “What’s the worst that could happen”

– Don’t let anyone perform work if you are not confident they have the experience

and tools to do it safely

– Resolve concerns in a timely manner and communicate back to the workforce

– Remember you are empowered to stop work as well

May 2016

Work Planning

• I know we are asking you to be very flexible.

– However, many of our injuries/events occur when

the task changes and we don't take the time to fully

understand the impacts of those changes.

• We have to work safely and if we can’t we should stop

work

– This applies to staff and supervisors

– The schedule is mine to worry about

May 2016

Integrated Diversity & Inclusion Management

Overarching goal: develop innate understanding of how to

implement and reinforce (within oneself) Integrated Diversity

& Inclusion Management

What is meant is how to implement IDIM in people’s activities

These activities can for example be:

• A hiring process

• A meeting

• A conversation

• Workforce planning

Succession planning

Professional development

• New employment orientation

May 2016

We All Contribute to Integrated Diversity & Inclusion Management

Expectations for all employees Additional expectations for

managers and supervisors

Additional expectations for

senior management

Make an active effort to include all your

co-workers in activities where appropriate.

Diversity and inclusion starts with yourself.

Set, demonstrate and enforce high

performance standards with emphasis on

diversity & inclusion principles and

personal conduct.

Foster an environment where we can take

full advantage of the strengths of a

diverse group of people working in an

inclusive manner.

Learn from your experiences – both good

and bad; apply these lessons to integrate

D&I into your activities.

Recognize and reward individual and

team performance for activities integrating

diversity and inclusion principles.

Challenge the status quo; actively seek

ways to remove barriers towards diversity

and inclusion and question “why”.

Avoid becoming complacent with routine

activities; take a step back and reassess if

you are inclusive in all facets of these

activities.

Take immediate action to stop

inappropriate behavior.

Set and hold your employees and yourself

accountable to expectations regarding a

diverse and fully inclusive workforce

working with respect to all.

Help find better, more inclusive ways to do

JLab activities; challenge the status quo.

Learn from both positive and negative

experiences; use them as teaching

opportunities.

Develop your managers and employees

understanding of how to implement and

reinforce Integrated Diversity and

Inclusion Management.

Encourage and allow participation of staff

in job fairs and other recruitment efforts.

Integrated D & I Management Poster

May 2016

IT News

• Multifactor Authentication remains a DOE/SC priority

– JLab has had MFA for years for all system administrators and standard

users in business and S&T ‘moderate’ enclaves

• May need to change technologies for the system administrators

– Open Science Systems out of scope (DOE Exclusion)

• Splitting central computing to isolate researchers from standard user

requirement

– Lab employees will have to comply with MFA

• Trying to mitigate for staff with limited computing needs

• Ransomware is particular type of Malware that locks the user’s files or

account and demands a ransom for the key.

– Late January, a user received a Phishing ransomware email, opened it,

• Downloaded the malware and encrypted the disk

• Restored from backup—NO RANSOM PAID

– Other attacks foiled by Symantec anti virus

May 2016

Scientific Computing News

• For NP, computing is increasingly important for theory, experiment, and accelerators

– JLab is making the case for a Core Competency in Computer Science, Data

and Visualization

• Jlab hosted a very successful workshop on the Future Trends In Nuclear Physics

Computing in March

– 80+ participants

• Exascale 2025 project: DOE initiative to build/deploy exascale machine by 2025-

2027

– LQCD has been invited to submit a full proposal for funding

• There is a NP-ASCR planning workshop in June with JLAB participation for Theory

and Experiment.

– Goal of the workshop to enable ASCR to develop a strategic roadmap

– And develop a coherent ONP approach to Exascale 2025

• Computation Collaboration

– Advanced Discussions with Old Dominion University

May 2016

Utilities Infrastructure Modernization (UIM)

Progress

– 82% complete

– Remaining Contingency – $2.3M /45%

– Estimate to Complete – $5.4M

Project Elements

– Accelerator Site Electrical Distribution – complete

– Accelerator Site Cooling Towers – complete

– Computer Center Cooling & Power – 87% complete

– Cryogenics Test Facility (CTF) Building & Equipment – 60% complete

– Communications – 98% complete

Use of Contingency

– Redundant CHL-II C-6 Helium Compressor – 50% complete

– CTF Cooling Tower – 85 % complete

– Computer Center Reconfiguration – Preparing to award

May 2016

Jefferson Lab 2025 Campus Plan

Projects

1. ESH&Q Building

2. Core Computing Sustainability

3. Cryogenics Equipment Upgrade

4. Physics Technical Support Building

5. Central Materials Storage Area Expansion

6. Shipping & Receiving Building

7. Facilities Operations Building

8. Water Reuse Capture & Tank

9. Lab Road Improvements

10. Property Storage Building

11. Site Stormwater Management

12. Accelerator Storage Building

13. Cryogenics Infrastructure Modernization

14. CEBAF Center Renovation - Wings A, B, C

15. EEL Modernization

16. CEBAF Center Office Expansion

17. UESC

18. Jefferson Lab Electron Ion Collider (JLEIC)

May 2016

Personnel News

• Electron Ion Collider Physics Leadership

– Rik Yoshida (ex ZEUS, ATLAS, ANL) joined Jefferson Lab as leader

of our EIC Physics Group

• Theory

– Mike Pennington will leave the lab as (he) planned on June 30

after an exceptional term as Head of Theory.

• Position advertised

• Co-chairs Joe Carlson, LANL & Bob McKeown, Jefferson Lab.

– Members are Charlotte Elster (Ohio U.), Franz Gross

(Jefferson Lab emeritus), Frithjof Karsch (Bielefeld U. &

BNL), Krishna Rajagopal (MIT), and Feng Yuan (LBNL)

– Interviews May 2-3, 2016

– Robert Edwards has agreed to serve as interim Head of Theory

May 2016

New Appointments (effective May 2, 2016)

• Chief Operating Officer

Michael Maier has accepted the position of Chief Operating Officer. Mike comes to

Jefferson Lab from Pacific Architects and Engineers where he was Vice President for

Space System Operations. Mike’s experience includes leading a 1,300 person contract

responsible for the instrumentation, communication, and information systems used to

command and control all space launches from Cape Canaveral and the Kennedy Space

Center and a network of tracking stations across the Atlantic basin. Mike’s role will

include much of the conventional portfolio of the traditional COO …..

• Chief Planning Officer

…… we have created a new position in the directorate with the title Chief Planning

Officer. The responsibility of the Chief Planning Officer will be to coordinate and manage

the allocation of laboratory resources and budgets across the divisions, including

internally and externally funded projects, and to facilitate development of the Lab’s

operations and research budgets with the DOE Office of Nuclear Physics.

…………….We are delighted that Allison Lung, who is currently the Deputy Project

Manager for the 12 GeV CEBAF Upgrade and has worked at Jefferson Lab for 18 years,

has agreed to accept this position, ……..

May 2016

Jefferson Lab Organization

Director H. Montgomery

Accelerator Science

Advisory Comm.

Nuclear Physics

Program Adv. Comm.

University Relations

JSA Board of Directors

Chair

Laboratory

Operations

JSA Finance & Audit

Committee

Internal Audit

Effective 5/2/16

Laboratory

Programs

Laboratory

Planning

Deputy Director Science & Tech

R. McKeown

Chief Operating Officer

M. Maier

Chief Planning Officer A. Lung

May 2016

Other Personnel Issues

• Claus Rode will retire on May 31.

• Laboratory Director Search

– Don Geesaman has agreed to serve as Chair of the search

committee

– A twenty person, international committee has agreed to serve

– Montgomery will stay until a new director is installed

May 2016

12 GeV Upgrade Project

Project Scope (~97% complete): • Doubling the accelerator beam energy - DONE

• New experimental Hall D and beam line - DONE

• Civil construction including utilities - DONE

• Upgrades to Experimental Halls B & C - ~94%

• Halls B & C Detectors – DONE

TPC = $338M

ETC = ~$10M

May 2016

CEBAF 2015 Highlights

Spring 2015:

• 1.9 GeV/pass set-up to support simultaneous Hall A/D ops

• Power event damaged cold compressor bearings

• Reconfigured CEBAF for one CHL operation; 1.1 GeV/pass

• Successful runs: Hall B (HPS) and Hall D (GlueX)

Fall 2015:

• 5 week run establishes CEBAF at design energy

• Measured emittance meets initial year physics specs

• 12 GeV to Hall D and 11 GeV to Hall A

Summer 2015:

• He processing SRF cavities complete

• Repair CHL1 SC1 cryo system w/SNS cold compressor

A & D beam separated

on 5th pass at 9.6 GeV

D: 1st production

polarized photons

Established Capability for 2016 Physics

May 2016

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Fall 2014

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DVCS

DVCS: A High impact experiment for 3D nucleon imaging

Early Science of 12 GeV Era in Halls A and D

May 2016

Early Science of 12 GeV Era at Low Energy

Heavy Photon Search (HPS)

Funded by DOE HEP and NP.

Invariant mass peak from

Moller scattering events

PRad

High Precision Low Q2 Proton Radius Measurement

Installation in Hall B Underway

Funded by NSF - NP and DOE - NP

DarkLIGHT Installation and operation at LERF

Phase I: FY16-17

Funded by NSF - NP and DOE - NP

May 2016

Spring 2016

• Plan: 10 week run

– Deliver up to 11 GeV to Hall A and

– 12 GeV to Hall D for physics,

– 2.2 GeV to Hall B on (some) weekends

• Central Cryoplant issues

– ~3 weeks lost

• Machine Recovery not satisfactory (~2 weeks lost)

– Reset Machine,

– Run extended to April 25, but significant short fall compared to

ambitions

– Performed well during last weeks

May 2016

Spring 2016

• Hall A

– DVCS

• Substantial data in Q2 scans

– GMp

• ~1% statistics at Q2~5, 12 GeV2

• Hall B

– Heavy Photon Search (test run)

– Detector worked well, silicon operated at 0.5 mm from beam

– Recorded ~77% of targeted 2.1 GeV data

• Hall D

– GlueX (commissioning)

– Magnet refrigeration reconfigured

• Stable operation for most of run at 1200 amps

• Stable operation for ~6 days at 1345 amps

– Detector and Data Acquisition worked well

– Hallway chatter about physics papers to come from these data

May 2016

Summer 2016

• Hall B

– Torus assembly, cooldown, power has priority

– Potential single hall(low energy operations for PRad experiment

• Hall C

– Limited scope, 1-pass beam test to dump.

• Injector – Bubble chamber experiment

• Low Energy Recirculator Facility

– Machine restored with support from Commonwealth funding

– First test run for Nuclear Physics (Darklight) experiment

• Cryo-systems Maintenance program

May 2016

Jefferson Lab Mission: Accelerator Technology

FRIB LCLS-II

Description New user facility at MSU for rare isotope studies 4 GeV superconducting linac in existing SLAC tunnel

Collaboration MSU, State of Michigan, DOE-SC; Jefferson Lab ANL, Cornell, FNAL, LBNL, SLAC, Jefferson Lab

JLab Scope Cryogenics system: design, procurement, fabrication, integration. Cryomodule: engineering & design finalization.

Cryoplant: design & acquisition. Cryomodule & cavities for half of linac. Q0 R&D, LLRF, machine physics.

Status FDR for 2K Cold Compressors – Feb 2016 • Transfer line sections being installed

Beta 0.041 design complete – Feb 2016 Beta 0.29 design started

CD-3B Review - April 2015 • Authorize long lead procurements including all

cryomodule and major cryoplant contracts First 2 cryogenic plant procurements placed Several SRF contracts placed including cavities

• Vendors performing well All procurements for prototype cryomodule complete

• Assembly started – October 2015 CD-2/3A Approved Spring 2016

Maintain and enhance world leadership in SRF, polarized e- source, ERL, and cryogenic technology: Partner in SRF-based accelerator construction projects

May 2016

Commonwealth of Virginia Funding

Special Request $4.2M in the FY15 - FY16 biennium to help prepare

for the possible Electron Ion Collider:

• $3.7M in FY16 to complete the site studies

• $0.25M in FY16 to attract a leading scientist to Virginia

Included in the Commonwealth of Virginia Budget

• Request FY17-18 biennium

• $2.4M for Accel. R&D with aim to further reduce EIC technical risk

has thus far been retained in the Commonwealth Budget.

May 2016

Federal Funding

• Omnibus FY16: JLab allocation is $1.5M below Pres. budget.

Keep 16 weeks running; Retain staff

Delay some activities, accelerator spares increased risk

• FY2017

– Letter from 6 Senators supporting Nuclear Physics at LRP* level ($645M)

– “Directors” visit Cherry Murray, Head of Office of Science on Jan 16.

– Pres. Budget release Feb. 9: NP at $636, an increase of 3%

– Jefferson Lab

• Operations budget will support 23 weeks of running

– This is 4 weeks less than expected/hoped

• Infrastructure $8M included for End Station Cryo upgrade

* LRP = Long Range Plan

May 2016

Spring 2016 Senate & House

• Senate-Nuclear Physics supported at the President’s Budget level (+3%)

• House -Nuclear Physics supported at FY2016 level (~+0.5%)

• NP conducting internal impact studies; not yet asked us

May 2016

Beam for Commissioning Beam for Physics Non-CLAS12 Ops

Hall A

Hall D

Accelerator

Hall B

Hall C

Activity

Beam

Activity

Beam

Activity

Beam

Activity

Beam

Activity

Beam

Fiscal Year 2016 2017 2018

Calendar Year 2016 2017 2018

CLAS12 Construction/Installation

Physics

Physics

SHMS Construction/Installation

Activity

CEBAF Three-Year Schedule Feb 2016

Non-CLAS12 Ops*

Activity

Physics

Activity SBS Construction

Physics Comm.

Physics

Opportunistic Physics

Physics

Opportunistic Physics

Opportunistic Physics

Physics

Physics

Physics

Physics

* Potential PRad Summer 2016 run

May 2016

NSAC 2015 LRP

RECOMMENDATION I

The progress achieved under the guidance of the 2007 Long Range Plan has reinforced U.S. world leadership in nuclear science. The highest priority in this 2015 Plan is to capitalize on the investments made.

RECOMMENDATION II

We recommend the timely development and deployment of a U.S.-led ton-scale neutrinoless double beta decay experiment.

RECOMMENDATION III

We recommend a high-energy high-luminosity polarized EIC as the highest priority for new facility construction following the completion of FRIB.

RECOMMENDATION IV

We recommend increasing investment in small-scale and mid-scale projects and initiatives that enable forefront research at universities and laboratories.

Manifest impact on Electron Ion Collider

Users Organization/Meetings

National Academy Study

Enhanced explicit EIC Accelerator R&D

Increased interest in collaboration with

Jefferson Lab

May 2016

EIC Timeline

Activity Name 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

12 GeV Operations

12 GeV Upgrade

FRIB

EIC Physics Case

NSAC LRP

NAS Study

CD0

EIC Machine

Design and R&D

CD1(Down-select)

CD2/CD3

EIC Construction

CD0 = DOE “Mission Need” statement; CD1 = technology and site selection (VA/NY)

CD2/CD3 = establish project baseline cost and schedule

May 2016

JLab EIC Figure 8 Concept

Initial configuration:

• 3-10 GeV on 20-100 GeV ep/eA collider

• Optimized for high ion beam polarization:

polarized deuterons

• Luminosity:

up to few x 1034 e-nucleons cm-2 s-1

Low technical risk

Upgradable to higher energies

250 GeV protons + 20 GeV electrons

Flexible timeframe for Construction

consistent w/running 12 GeV CEBAF

Thorough cost estimate completed

presented to NSAC EIC Review

Cost effective operations

Fulfills White Paper Requirements

Current Activities

Site evaluation (VA funds)

Accelerator, detector R&D (DOE and VA funds)

Design optimization (examine alternatives) Cost reduction

Electron Ion Collider at Jefferson Lab

May 2016

Jefferson Lab EIC

May 2016

Director’s Perspective

• Emphases – Core Nuclear Physics

• Finish the upgrade project, safely, on time, and within budget.

• Full-time operations. Operations budgets continue to be a concern here.

• Reliability and Risk Mitigation

• Advance new NP projects beyond the upgrade

– Develop Jefferson Lab EIC design:

• Technical Designs, Collaboration, (Land now secured)

– Technology Collaborations

• Large projects, like FRIB and LCLS-II, within context of NP – management is key

• Computational Physics

– LERF Initiatives, 1st Tests for Nuclear Physics Operations

– Management/Personnel

• Operations Functions are vital to the functioning of the lab

• New Appointments

• Recent Engagements – Top Down Cyber Security – Multi Factor Access

– Ethics program improvements

– Diversity & Inclusion (Integrated Diversity and Inclusion Management)

Jefferson Lab continues to be an exciting place

May 2016

JLab Open House – April 30, 2016

~12,000 visitors agree