all about ASpaceImplementing ArchivesSpace at the Bancroft Library

Kate TaskerDigital Archivist

The Bancroft Library, UC Berkeley

ktasker@library.berkeley.edu@kate_tasker

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The Bancroft Library at UC Berkeley1 of 20 campus librariesOne of largest special

collections libraries in U.S.60 mil. manuscript

items (60,000 LF)8.2 mil. photographs &

pictorial materials600,000+ volumes86,000 microforms25,000 maps24.4 TB of digital

collections

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“…because you know we’re all about ASpace”

all levels Comprehensi

ve collection management system

Accessions, Resources, Events, Digital Objects archivesspace.o

rg

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“…yeah, it’s pretty clear, what we had to do”

migrate, migrate: a database or twoLegacy MySQL database (“ECMS”)

~14,800 collection records ~15,000 format records

XML finding aids: ~1286Assorted legacy records

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“…all the right fields in all the right places”

MappingArchivesSpace technical documentation:

http://www.archivesspace.org/importexport

Decide what ECMS data to migrate

Policy decisions on ASpace field definitions and use

Match ECMS data with most appropriate ASpace field

Define any necessary transformations

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ECMS Collection Record

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ArchivesSpace Accession Record

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Mapping Spreadsheet

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Test Migration Table

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“every inch of it is perfect from the bottom to the top” (…almost)

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“…next up for us is to worry about the files…” (EAD)

1,286 XML files Various encoding methods323 with Digital Archival Object elements

<dao>22 successfully imported so far…

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Success!

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“you’ll be all about ASpace: no trouble”

Your migration is only as good as your source dataData clean-up very important!

Need knowledge of data mapping and/or help from technical staff

Let migration inform future practices and local standards

Development is ongoing; be prepared to be flexible

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4. Questions?

Kate Tasker, The Bancroft Library, UC Berkeley

ktasker@library.berkeley.edu

510-643-2886

@kate_tasker