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2nd DoQuP Training Seminar University of Alicante, 24-26 April 2013

Aim of the Seminar

Alfredo Squarzoni University of Genoa

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Aim of DoQuP project

The aim of DoQuP project is the definition and implementation of an on-line documentation system for the quality assurance (QA) of study programmes (SPs) in partner countries (Azerbaijan, Kazakhstan, Kyrgyzstan, Tajikistan) consistent with the European standards for quality assurance, in order to promote their quality, transparency and comparability at national and international level.

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Main outputs and outcomes of the project

Definition of the standards for QA of SPs in PCs;

Identification of information and data for QA of SPs in PCs;

Definition of the methodologies and procedures of documentation of the identified information and data;

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Definition of the responsibilities and facilities for documentation of the identified information and data;

Design and production of software for online documentation;

Implementation of responsibilities and facilities;

Implementation of software for online documentation.

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What has been done

The first two results: Definition of the standards, Identification of information and data,have been already achieved according to theestablished work-plan.

The achievement of the third result: Definition of the methodologies and

procedures of documentation of the identified information and data,

should be completed in the PB meeting to be held

in Alicante on 25 April 2013.

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What remains to be done

Next step

Definition of the responsibilities and facilities for the documentation of the identified I&D for the QA of SPs in PCs.

In this activity each partner University of the PCs will have to identify the responsibilities and the facilities for the documentation of the identified information and data according to the established methodologies and procedures of documentation by 15 August 2013.

Each University will present its organisation (responsibilities and facilities) for the documentation at the workshop to be held in Baku on 24 September 2013.

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The following tables should clarify what is intended for “responsibilities”:

the persons or bodies in charge of the management of the activities for the QA of a SP (the tables show all the activities we have identified in the DoQuP project).

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Area A - Needs and Objectives

ProcessesQuality

RequirementsExpected Activities

Persons/Bodies in charge of the

activities

Required Documentation

Persons/Bodies in charge of the documentation (only if different

from the persons/bodies in

charge of the activities)

A1 - Identification of the educational needs of the labour market

A1 - Educational needs of the labour market

Definition of the organisations representative of labour market to be consulted

Organisations representative of labour market consulted

Definition of the methods and schedule of the consultation

Methods and schedule of the consultation

Identification of the educational needs of the labour market

Identified educational needs of the labour market

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A2 - Definition of the educational objectives

A2 - Educational objectives

Definition of the educational objectives Educational objectives

A3 - Definition of the learning outcomes

A3 - Learning outcomes

Definition of the learning outcomes Learning outcomes

Comparison with the learning outcomes of other study programmes of the same typology

Results of the comparison with the learning outcomes of other study programmes of the same typology

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In the table there are two columns with the heading “Persons/bodies in charge …”, because it may happen that, in some cases, the person/body in charge of one activity is not the same person/body in charge of the production of the associated documentation.

Of course the table has only the purpose to provide a source of guidance to each University partner of the project in developing its own table, taking into account its organisation and its characteristics.

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B1 - Definition of the admission requirements

B1 - Admission requirements

Definition of qualifications, requirements and criteria for the admission to the SP

Qualifications, requirements and criteria for the admission to the SP

Assessment of the mastery of the admission requirements

Assessment of the mastery of the admission requirements

B2 - Design and planning of the educational process

B2 - Design and planning of the educational process

Definition of the curriculum Curriculum

Definition of the characteristics of the didactic units Characteristics of the didactic units

Definition of the characteristics of the graduation exam Characteristics of the graduation exam

Documentation of the suitability of the curriculum to the achievement of the expected learning outcomes

Suitability of the curriculum to the achievement of the expected learning outcomes

Definition of the criteria for students’ studies progression

Criteria for students’ studies progression

Definition of calendar and timetable of didactic units and exams

Calendar and timetable of didactic units and exams

Area B - Educational process

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B3 - Realization of the educational process

B3 - Realization of the educational process

Control of the development of the educational process in order to check its correspondence with the designed and planned development

Correspondence of the development of the educational process with the designed and planned development

Control of the assessment tests in order to check their adequacy to the learning outcomes and the correctness of the evaluation of the students’ learning

Adequacy of the assessment tests to the learning outcomes and correctness of the evaluation of the students’ learning

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C1 - Identification and put at disposal of the teaching staff

C1 - Teaching staff

Identification of the needs of teaching staff Teaching staff

Put at disposal of the teaching staff

Identification of the needs of teaching support staff

Teaching support staffPut at disposal of the teaching support staff

C2 - Identification and put at disposal of facilities (in particular: lesson rooms, laboratories, libraries)

C2 - Facilities

Identification of the needs of classrooms ClassroomsPut at disposal of classrooms

Identification of the needs of rooms for individual study

Rooms for individual studyPut at disposal of rooms for individual study

Identification of the needs of laboratories LaboratoriesPut at disposal of laboratories

Identification of the needs of libraries Libraries

Put at disposal of libraries

Area C - Resources

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C3 - Identification and put at disposal of financial resources

C3 - Financial resources

Identification of the needs of financial resources Needs of financial resources

Put at disposal of financial resources Availability of financial resources

C4 - Organisation and management of student support (orienteering, tutoring and assistance) services

C4 - Student support services

Organisation and management of student administrative office Student administrative office

Organisation and management of orienteering service for students in entrance

Orienteering service for students in entrance

Organisation and management of tutoring service Tutoring service

Organisation and management of service for the carrying out of training periods outside University

Service for the carrying out of training periods outside University

Organisation and management of service for the students’ international mobility

Service for the students’ international mobility

Organisation and management of job placement service Job placement service

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C5 - Establishment of partnerships with national and international businesses, research institutions and other Higher Education Institutions for the development of students’ external education and mobility

C5 - Partnerships

Definition of the partnerships for the carrying out of training periods outside University

Partnerships for the carrying out of training periods outside University

Definition of the partnerships for the carrying out of international mobility periods

Partnerships for the carrying out of international mobility periods

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D1 - Monitoring of the entrance students

D1 – Entrance students

Monitoring of the assessment of the mastery of the admission requirements (only for first cycle and integrated programmes)

Results of the monitoring of the assessment of the mastery of the admission requirements (only for first cycle and integrated programmes)

Monitoring of the enrolments at the first course year

Results of the monitoring of the enrolments at the first course year

D2 - Monitoring of the students’ learning

D2 - Students’ learning

Monitoring of the students’ learning

Results of the monitoring of the students’ learning

Results of further monitoring

Area D - Monitoring and Results

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D3 - Monitoring of the students’ studies progression

D3 - Students’ studies progression

Monitoring of the students’ studies progression

Results of the monitoring of the enrolments at the different course years

Results of the monitoring of the dropouts

Results of the monitoring of the credits acquired by the students who pass from one course year to the successive one

Results of the monitoring of the graduation time

D4 - Monitoring of the students’ opinion on the educational process

D4 - Students’ opinion on the educational process

Monitoring of the students’ opinion on the didactic units

Monitoring and results of the students’ opinion on the didactic units

Monitoring of the students’ opinion on the training periods outside University

Monitoring and results of the students’ opinion on the training periods outside University

Monitoring of the students’ opinion on the periods of international mobility

Monitoring and results of the students’ opinion on the periods of international mobility

Monitoring of the opinion of the final year students on the educational process and on the student support services

Monitoring and results of the opinion of the final year students on the educational process and on the student support services

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D5 - Monitoring of the graduates’ placement

D5 - Graduates’ placement

Monitoring of the graduates’ job placement

Monitoring and results of the graduates’ job placement

Monitoring of the prosecution of the studies in the second cycle programmes (only for first cycle programmes)

Monitoring and results of the prosecution of the studies in the second cycle programmes (only for first cycle programmes)

Monitoring of the employed graduates’ opinions on the education received and of the employers’ opinion on the graduates’ education

Monitoring and results of the employed graduates’ opinions on the education received

Monitoring and results of the employers’ opinion on the graduates’ education

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E1 - Definition and adoption of the management system

E1 - Management system

Definition of the management system and commitment to the development of a quality culture

Processes for the SP management and organisational structure

Positions of responsibilities

Commitment to the development of a quality culture

E2 - Revision E2 - Revision

Management of the revision process

Management of the revision process

Results of the revision process

E3 - Publicizing of information on the study programme

E3 - Publicity of information

Publicizing of information on the study programme

Publicity of the documentation for the QA of the SP

Area E - Management System for Quality

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As regard the “facilities”, this term is referred to all the facilities the availability of which is necessary in order to produce the required documentation.

It regards mainly the standard “D – Monitoring and Results”, because it is quite obvious that to produce the required documentation each University should have at disposal an effective and efficient informative system.

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Following steps

Design and production of the software for the online documentation of the identified information and data for QA of SPs in PCs.

This activity, to be carried out in parallel with the definition of responsibilities and facilities for the documentation under the coordination of CINECA, has already started and will have to be completed by 15 August 2013.

Also the software for the online documentation will be presented at the workshop to be held in Baku on 24 September 2013.

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After the workshop a Training Seminar on software for the online documentation will be held in Rome from 28 to 30 October 2013.

The third and last training seminar of our project will be devoted to introduce and train the partner Universities of the PCs to the use of the software for the on line documentation.

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Implementation of responsibilities & facilities.

In this activity at least a meaningful number of SPs of the partner Universities shall have to documen their educational objectives, educational process, resources, results and management system according to the identified methodologies and procedures of documentation of the identified information and data.

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Implementation of software for online documentation.

In this activity, to be carried out in parallel with the implementation of responsibilities and facilities, the software for online documentation will be made available to each partner University of the PCs.

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Aim of the Seminar

The aim of this Training Seminar is to present how the EU partners of the project are organised for the management of the main processes which should characterise an internal quality assurance system (i.e. those identified in the document “DoQuP standards and information&data for the QA of SPs in PCs”).

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In particular the presentations should introduce both how the processes considered in the seminar are managed and the persons/bodies in charge of the management of the processes and of the documentation of the associated activities and results.

Furthermore the presentations will introduce the facilities, if any, available for the management of the identified processes and the production of the required documentation.

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The processes considered in the 6 main sessions of

the seminar are: Organization for the Quality

Assurance of Institutions and Study Programmes

Consultation of the Labour Market Design and Planning of the

Educational Process Monitoring of the Results of the Study

Programmes Management System and Structural

Organisation Revision Process

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Thanks for your attention

and

Good Work!