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![Page 1: Alfresco based solution SX-Government · PDF fileContent and Process Management. ... Add the necessary documents to familiarize the participants ... Access rights, role model](https://reader033.fdocuments.net/reader033/viewer/2022051718/5a70d9a87f8b9aa2538c6c89/html5/thumbnails/1.jpg)
Alfresco based solutionSX-Government system
Soft Xpansion International
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Soft Xpansion International 2
ECM-systemDocument management
Resorts of citizens
Administration Service Center
Automation of HR-procedures
Personal reception of citizens by public officials
Events calendar
ECM system:Content and Process Management
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Soft Xpansion International 3
ECM-system
Incoming document processing
Outgoing document processing
Processing of Internal Documents
Regulatory Documents of the Executive Body
Document templates
Report of the executive body on the implementation of
the project
Reports
Document management: groups of documents and processes on them
Internal correspondence
Protocols
Assignment
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Soft Xpansion International 4
ECM-system
All information is submitted by the operator in electronic
form
A paper statement with a list of required documents is
formed automatically
Scanning documents directly from an electronic
card
Automatic generation of registration number in accordance with the
nomenclature
Information is "pulled up" from the directories automatically
depending on the chosen admin service
Center of Administrative Services
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ECM-system
The business process of document processing
includes:
Functionality of two-way relations between documents
Automatic dispatch of SMS-notifications
Accounting for the transfer of originals of documents
Saving document versions
Center of Administrative Services
Registration ApprovalEstablishment of resolutions Signing
Execution Reports Time control, etc.
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Soft Xpansion International 6
ECM-system
Management and changing the organizational structure
Creation of electronic cards of new employees, moving to the
archive the old ones
All information about the employee is in the
electronic card
Adding / removing employees to / from the
"tree" of the organizational structure
"Manager-Assistant" functionality
Automation of HR-procedures
Position Substitution Moving
Vacation Encouragement and recovery
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ECM-system
Forming the queue list in electronic form according to the schedule of reception
Automatic creation of the calendar of reception on
one year ahead
Imposition of the resolution / instruction directly from
the reception room
Controlling the execution of instructions on the results
of admission
SMS-notifications for citizens with the date and
time of reception
Management of Records of admission to an official
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ECM-systemEvent title
Date, time and place of the event
Participants: adding directly from the
personnel directory
Resource list with reservation option
Add the necessary documents to familiarize the participants
Automatic notification of event participants
Calendar of events : With resource reservation functions
Directly in the system By e-mail By SMS
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SX-Government:Interface, security, integration
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Full-featured web-based interface (thin client)
Adaptive design for mobile devices
Access rights, role model
The possibility of using EDS for accurate identification of a document and confirmation of its integrity
Wide possibilities of full integration with external systems
Business Administrator functionality
Document approval functionality (parallel and sequential)
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SX-DMS Modern solutions based on Alfresco Community Edition platform
• Own development of Soft Xpansion International
• The system meets all the latest requirements of electronic document management
• Versions for the public sector (SX-Government) and commercial enterprises and organizations (SX-Business)
• Provides reliable, transparent and controlled execution of automated processes of all main types of documents, the generation of various reports, the formation of an electronic archive of documents, the maintenance of personnel documentation, and much more.
• Interface in Ukrainian, English and Russian
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Alfresco isthe modern ECM (Enterprise Content Management) platform
The platform belongs to the Enterprise Content Management Systems (ECM) class, it allows to solve classical tasks of content management, automation of business processes and workflow
In addition to the classical functionality of ECM-systems, the platform also includes Web Content Management capabilities, which allows using it for building general purpose portals, project management and collaboration
Soft Xpansion International uses an open version of the platform – Alfresco Community Edition
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Advantages of the Alfresco platform
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Free server products stack (operating system, database, application server, development tools)
Full-fledged "thin client" with the ability to organize secure access to the systemon secure data transfer protocols (HTTPS), and also to "external" users
Using open technologies and standards, based on fully open source code
Relatively low requirements for hardware resources
Preview of documents uploaded to the card
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SX-Government:Common interface
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SX-Government :Filling out the directories
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SX-Government :Incoming document - General information
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SX-Government :Inbound document - Execution
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SX-Government :Outgoing document - General information
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SX-Government :Outgoing document - Approval
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SX-Government :Internal document - General information
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SX-Government :Internal document - Execution
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SX-Government :Protocol - General Information
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SX-Government:Assignment - Review
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SX-Government :Service functions and settings
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Directory system and organizational structure
The system for monitoring the implementation of orders, resolutions and tasks
Document search subsystem using any attribute or combination of attributes, as well as in document content (full-text search)
Scan documents directly from the document card. Ability to use both streaming and non-streaming scanning
Employee Substitution functionality
"Manager-Assistant" functionality
Advanced orders execution functionality (including automatic identification of main and secondary performers)
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SX-Government:Staff - List of employees
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SX-Government:Staff - Editing a card
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SX-Government:Staff - Editing a card
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SX-Government:Resolution - Creation
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SX-Government:Task - Creation
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SX-Government:Execution control
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SX-Government:Document Search - By attributes
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SX-Government:Document Search - Results
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SX-Government:Service functions and settings
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The ability to create custom reports in the System
The ability to create your own processes using the business process designer
The ability to automatically inform system users via SMS and / or messages to e-mail
Calendar of events with reservation of resources
Previewing documents in the System without installing software
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SX-Government:Calendar - Scheduled events
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SX-Government:Calendar - Create an event
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SX-Government:Preview documents
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Contacts
Soft Xpansion InternationalCzech Republic:Soft Xpansion Professional Services+ 420 234 280 [email protected] www.sx-ps.comwww.sx-dms.com
Ukraine :Soft Xpansion Ukraine+380 43 250 71 40+380 50 211 29 19 (Partner Network Development Manager)[email protected]
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