Alexandra Secondary College Refurbishment Project No: 1507 ... Tenders/Alexandra... · Alexandra...

Alexandra Secondary College Refurbishment Project No: 1507 DOCUMENT 00300 TENDER FORM & TENDER SCHEDULES 00300/1

TENDER FORM

I/We...........................................................................................................(Tenderer’s name)

of...........................................................................................................(Tendering Company)

at.......................................................................................................................….. (address)

ABN …………………………………………………………………………………………………

Has/have fully acquainted myself/ourselves with all Tender Documents (including the Conditions of Tender and Scope of

Works) and accordingly the obligations and responsibilities of the Contract do hereby tender to perform the work as described

in:

1. Specification for the Alexandra Secondary College Refurbishment.

2. Architectural Drawings

3. Structural Drawings

4. Electrical Drawings

5. Mechanical Drawings

6. Hydraulic Drawings

and addenda listed on the attached Addenda Form.

Other documents compiled by the tenderer and submitted are as follows:

.................................................................................................................................................

.................................................................................................................................................

TENDERER NAME SIGNATURE OF AUTHORISED PERSON DATE

NOTICE TO TENDERERS

Tenderers shall note that if compliant Tenders are equal to, or below the Department of Education and Training’s (DET)

Budget for this Project, the Tenders shall be evaluated as per the DET Tender Evaluation criteria and tender evaluation

clauses highlighted within the expression of interest documents.

If however, compliant Tenders are above DET’s Budget, Tenderers shall be aware that Tenders shall be assessed in

light of best value compared to the Budget and that any or all of the tender option items listed in Part 2 (refer following

pages) may not be included in the preferred Tender. It is important that all prices given are accurate, include Overheads and Margins, but exclude GST.


PART 1 – BASE SCHEME

THE BASE SCHEME includes the following:

PHASE 1 – Internal refurbishment of existing timber framed LTC building to accommodate Visual and Performing

Arts Facility.

PHASE 2 - Internal refurbishment of an existing timber framed LTC building to accommodate Staff Amenities,

Staff Work, First Aid, Meeting Room, Teaching Spaces, Locker Bay areas and corridors.

1.1 BASE SCHEME as represented on drawings but excluding all Provisional Sum Allowances and Part 2 Tender

Options.

………………………………………………………………… $……………………….

1.2 PROVISIONAL SUM ALLOWANCES

1.2.1 Building Permit Fee $6,600.00

TOTAL

1.3 CONTRACT DURATION

State the contract duration for the base scheme from the

Date of acceptance of Tender ……………Working days



PART 2 – Tender Options to be added to Base Scheme Tender Component. These Options MUST be costed for the Tender to be deemed COMPLIANT

2.1 Tender Options

2.1.1 TENDER OPTION 1

Phase 2 – internal refurbishment to create Staff Work 3 and Small Group Space. Including modification

work to north wall of Library (breaking open wall) & Fire Hose Reel to Library. Including all electrical

electrical, mechanical services and VicSmart Router & server relocation works. $……………...


Phase 1 – supply and installation of Operable Wall to Music/Drama $……………......... 2.1.3 TENDER OPTION 3

Phase 2 – supply and installation of joinery units

JT07, JT08 & JT09 in Teaching Spaces 1, 2 & 3 $……………..........


Phase 1 – supply and installation of joinery unit JT06 to Drama Room $……………...........


Phase 1 – supply and installation of joinery units to Multi Materials

JT01 & JT02 – mobile 2100 high cupboard units $……………...

JT03 – Adjustable open shelving unit $……………...

JT04 & JT05 – Sewing Machine workstations $……………...

TOTAL TENDER OPTION 5 $……………...


Phase 1 – supply and installation of joinery units to Stores 1, 2 & 3

J02, J03, J04, J05, J06, J07, J08, J09 & J10 $…………….......

The tenderer is to advise of any additional time for the abovementioned Tender Options

2.2.1 TENDER OPTION 1 ……………Working days








………………………………………………….………………………………………………………………..

(Signature) (Name)

In the capacity of ……………………………………………………………………………………………….

Duly authorised to sign for and on behalf of ………………………………………………………………..

DATED

the........................................(day).........……………………………………….(month) 2016


TRADE BREAKDOWN – BASE SCHEME

3.0 Trade

3.1 Preliminaries $……………………

3.2 Demolition $……………………

3.2a Asbestos Removal $……………………

3.3 Concrete $……………………

3.4 Structural Steel $……………………

3.5 Roofing $……………………

3.6 Metalwork $……………………

3.7 Hardware $……………………

3.8 Windows and Glazing $……………………

3.9 Carpentry $……………………

3.10 Joinery $……………………

3.11 Doors $……………………

3.12 Insulation $……………………

3.13 Plastering $……………………

3.14 Floor Finishings $……………………

3.15 Suspended Ceilings $……………………

3.16 Painting $……………………

3.17 Hydraulic Services (including sanitary fixtures) $……………………

3.18 Drainage $……………………

3.19 Electrical Services $……………………

3.20 Security Services $……………………

3.21 Mechanical Services $……………………

3.25 Provisional Sums $ 6,600.00 TOTAL $……………………


TENDER SCHEDULE 1: ADDENDA FORM

Addendum No. No. of Pages Contents Date Received

I hereby acknowledge that I have received the above addenda during the tender period.

__________________________________ __________________________________

(Signature) (Name)



TENDER SCHEDULE 2 - OCCUPATIONAL HEALD AND SAFETY CHECKLIST Source: Ministerial Direction Practice Note

No. 1 Mandatory Criteria for Pre-qualification and tendering Version: 03 January 2002 Date of issue: February 2002 http://www.buildingcommission.com.au/www/html/589-guide-to-contractual-provisions-for-public-construction.asp

Date of completion or update:

Completed in relation to:

Name:

ABN:

Address:

Telephone: Facsimile: Email:

Contact Officer Name: Title:

Nature of Business/ Services:

I ................................., authorised officer of .................................................... (“the Supplier”) hereby certify that all information (“the information”) provided by or on behalf of the Supplier as part of a pre-qualification or public tendering process is current, accurate and provided in good faith. The Supplier acknowledges that the CAP and users of the Register agencies employing this Checklist for pre-qualification or public tendering processes may rely on the information and hereby agrees to hold harmless and wholly indemnify the Construction Contracts Advisory Panel (CCAP) and its officers for any costs or liabilities incurred from or associated with the provision of, use of or reliance upon the information. Signed ............................................................................ Dated ………………………………………………………….. Signature Date

TO BE COMPLETED BY THE CONTRACTOR:

Tick the box to indicate whether you have provided the minimum evidence required. Add comments where necessary.

CLIENT USE ONLY

MINIMUM EVIDENCE REQUIRED YES NO COMMENTS Acceptable Evidence Sighted?

Yes No

1. The Contractor’s organisation-specific OHS Policy showing commitment to OHS and allocating responsibilities.

Copy of policy

2. Curriculum Vitae of person(s) with relevant OHS qualifications engaged or employed to advise the Contractor on OHS matters

CV’s / details

http://www.buildingcommission.com.au/www/html/589-guide-to-contractual-provisions-for-public-construction.asp


Tick the box to indicate whether you have provided the minimum evidence required. Add comments where necessary.

CLIENT USE ONLY

MINIMUM EVIDENCE REQUIRED YES NO COMMENTS Acceptable Evidence Sighted?

3. 3a Identity of the firm’s trained OHS representative /officer or other means assisting the identification of OHS concerns, their consideration and response. Details of training /qualifications and date qualified (must be within past 2 years) 3b Employee elected under OHS Act (if required)

4. Current Insurer / VWA certificate including the premium paid. Premium must not exceed 150% of industry rate for the past 3 years. (Not required self employed person not having employees or deemed employees)

Training certificate(s) or other relevant information

5. Method used to update OHS information and maintain ongoing awareness of OHS regulations (for example relevant memberships /subscriptions)

6. Incident notification process, form(s) and instructions to staff for both internal and external notification

Insurer / VWA certificate and acceptable explanation if premium exceeds 150%.

7. Records of OHS induction and task specific training that has been provided to employees and subcontractors

8. Emergency response procedures and employee first aid training

Details of relevant memberships /subscriptions

FO

RM

20

FO

RM

10


TENDER SCHEDULE 3 - INDUSTRIAL RELATIONS CHECKLIST

Source: Ministerial Direction Practice Note

No. 1 Mandatory Criteria for Pre-qualification and tendering Version: 03 January 2002 Date of issue: February 2002 http://www.buildingcommission.com.au/www/html/589-guide-to-contractual-provisions-for-public-construction.asp

SELF-ASSESSMENT CHECKLIST

Instructions

This checklist has two parts:

PART A - DECLARATION; and

PART B – SELF-ASSESSMENT CHECKLIST and related guidance Completion of both parts of the checklist is MANDATORY to be considered for either:

-qualification with the [………agency name/scheme/project……...] or

acceptance through a public tendering process

(Agencies to delete the irrelevant option above) The checklist has been developed to assist in examining the key elements of industrial relations management practiced by Contractors seeking to work on Victorian Government funded construction projects. The checklist will help Contractors to confirm that they have satisfactorily addressed all of the key Industrial Relations Management elements required by the Victorian Government.

PART A

DECLARATION

This checklist has been completed for: Insert name of Company

Comments: Include any comments here in support of your Industrial Relations self assessment

By: Person’s Name

Position:

Phone: Office

Phone: Mobile

Signature:

Dated:


PART B

SELF-ASSESSMENT CHECKLIST This checklist must be completed and submitted by Contractors applying for prequalification or acceptance, in response to a public tender, with the [………agency name/scheme……...]. Contractors that do not assess themselves as complying, in accordance with Instructions 1., below will be considered as not having met the criteria standard. The Contractor’s compliance with the Industrial Relations criteria may be subject to further assessment by the [………agency name/scheme……...].

INSTRUCTIONS

1. Place a tick in the box to the left of each item if you can provide, on request, documentary evidence of compliance: tick () = yes

2. Place a cross in the box to the left of each item if you cannot provide, on request, documentary evidence of compliance, : cross () = no

3. Any box not completed will be deemed to be “cannot provide” in accordance with instruction 2. above:

NOTE: Before you place a tick in the box you should be aware that the [………agency name/scheme……...] may request documentary evidence to substantiate the Contractors assessment.

Guide

1. Industrial Relations Policy Statement • A copy of the company industrial relations policy, signed by the CEO, Directors, or Partners (as appropriate)

• The policy statement should contain objectives or goals relating to industrial and employee relations.

• The contact person should be able to discuss and clarify the industrial relations policy.

• Communication processes and subcontractor assessment measures should be described (for example meetings, consultative committees, bulletins)

Do you have a policy statement on industrial relations management which: • has chief executive officer/senior management

support?

• sets enterprise goals for industrial and employee relations?

• industrial and employee relations, and provides contact details?

• outlines communication processes with workers, unions, other Contractors, and subcontractors?

• outlines measures for assessing subcontractors’ compliance with industrial relations and employment obligations?

2. Industrial Relations Obligations • Relevant industrial instruments should be documented.

• A list of relevant legislation, awards and agreements is appended – see Attachment A. This list is not exhaustive

• Please indicate your situation with respect to project agreements. Most projects will not have a project agreement.

• If you consider a project agreement might be appropriate for a project you are tendering for, please tick the relevant box, and, if necessary include a comment.

Do you have a statement of your legal and other obligations relating to industrial relations and employment, including the names and details of applicable: • awards?

• enterprise, workplace or other enforceable agreements?

• Federal or Victorian legislation?

• project agreement

applicable not applicable proposed


Guide

3. Industrial relations management and responses • The Industrial Relations Plan should provide information about the key industrial relations issues that affect the enterprise. (This may be part of the industrial relations policy statement).

• The plan should address items that are likely to emerge as part of the Contractor’s work and describe what the Contractor will do to address problems that may emerge.

• allowances, amenities, clothing, tools etc.

• The plan should include a contingency plan which outlines a process for responding to unforeseen risks

Do you have an Industrial Relations Management plan that: • identifies the industrial relations issues that are

relevant to your enterprise?

• details the actions that you will take in the event of incidents such as:

o grievance disputes

o inclement weather, site issues threatened or actual industrial action?

o other unforeseen risks.

4. Compliance • A signed statement may be required that states compliance with each item.

• You may be asked for evidence of registration with the long service leave scheme (CoInvest), superannuation scheme (eg C+BUS), and other payments (eg Incolink for redundancy purposes) which are part of the award or relevant enterprise agreement.

Can you provide a signed declaration or statement verifying compliance in the preceding twelve months with all employment and legal obligations including: • payment of remuneration to employees including

the location of time and wage records?

• annual leave?

• Long Service Payment Scheme registration?

• workers’ compensation insurance?

• superannuation fund membership and contributions?

• over-award payments (eg. Redundancy fund contributions)?

5. Subcontractors • Your approach to selection of subcontractors who comply with industrial relations laws and obligations may be included in your industrial relations policy.

• For example you may require that subcontractors provide documentation similar to this pre-qualification requirement.

• It would be expected that the Contractor can demonstrate effective industrial relations management of sub-Contractors.

Do you have a procedure that provides an outline of: • the measures that you will take to select

subcontractors who comply with industrial relations laws and employment obligations?

• how your dealings with subcontractors and other Contractors are to be managed?

• how you will monitor and assess ongoing subcontractor compliance with industrial relations requirements?

Assessment Notes: a) The [………agency name/scheme……...] may further assess the Contractor’s compliance with these industrial

relations criteria.

b) The Contractor may be required to provide copies of industrial relations documents and supporting evidence to

assist such further assessment.

c) The [………agency name/scheme……...] may also consult Industrial Relations Victoria in determining the

Contractor’s compliance


TENDER SCHEDULE 4 – STATEMENT RELATING TO EVALUATION CRITERIA

Compliance with the Conditions of Tender Relevant experience and track record Proposed organisation and management structure which will perform the Contract Ability to satisfy environment protection requirements Utilisation of a third party accredited quality management system Ability to meet the time requirements of the Contract TENDERER NAME SIGNATURE OF AUTHORISED PERSON DATE

Alexandra Secondary College Refurbishment Project No: 1507 ... Tenders/Alexandra... · Alexandra...

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