presented to

presented by

Alaska’s Transportation Asset

Management Information System

(TAMIS) – Proof of Concept

2016 GIS-T Symposium - Raleigh, North Carolina

April 6, 2016

Bruce D. Spear, Ph.D. – Cambridge Systematics

Anita Vandervalk, P.E. – Cambridge Systematics

What is a Transportation Asset

Management Information System?

A collection of hardware, software, data, and processes

that support asset management business processes

Used to:» Collect, process, store, and analyze information about assets

» Develop sound maintenance and rehabilitation strategies

» Schedule, track and manage work

Included Information:» Technical - asset characteristics, condition, & performance

» Financial - current asset value & resources needed to maintain

» Planning - recommended or scheduled work on assets

» Historical - work accomplished

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Goal

“A TAMIS that meets the needs of stakeholders by integrating

data and establishing institutional methods to ensure that

integration results in improved decision making for TAM”

Objective

“Transformation of data into information to fulfill the needs of

TAM in Alaska. Business processes and tools will be

recommended for transforming asset data into information

needed for asset management”

“Start Simple, Grow Smart, Show Continuous Improvement”

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Alaska’s TAMIS Vision

Create a system that all DOT&PF employees can easily

use and for the State of Alaska to maintain

Strengthen the ability of data programs to support core

business functions of the agency

Improve data quality throughout the organization

Protect data as an asset of the agency

Limit risks associated with loss of data and information

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TAMIS – Desired Outcomes

Functional Components of TAMIS

Asset inventory - Maps, images,

photographs, video,

construction plans

Asset condition,

performance, utilization tracking

Prediction of condition and performance

Treatment selection and

life cycle management

Resource allocation

Work planning and tracking

support

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Technical Components of TAMIS

Database - Support for multiple database types - Links to geospatial features

Application software - Upload, export, view, edit data, run analyses, perform queries, produce reports

Interfaces - Enterprise Resource Planning (ERP) systems

Field Data Collection System (mobile access)

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TAMIS Framework

Document and analyze relevant research and requirements

for TAMIS

Conduct an assessment of existing business practices and

information/data systems/tools related to TAMIS

Develop a framework for TAMIS, including a common vision

Conduct a gap analysis (as an overall risk management/

assessment program)

Develop recommendations in the form of a work plan

Develop a TAMIS Proof-of-Concept

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TAMIS - Project Objectives

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TAMIS

Project

Tasks

Task 1 Project Management and Work Plan

Task 2Document and Assess all Federal Requirements and Associated Research

Task 3 Research Other State Best Practices

Task 4 Stakeholder Coordination

Task 5Evaluate Current Systems and Extent of Integration (Existing Condition)

Task 6Develop ADOT&PF TAMIS Framework (Desired Condition)

Task 7 TAMIS Gap Analysis

Task 8 Research TAMIS System Model Alternatives

Task 9 Research Recommendations for TAMIS

Task 10

Develop and Conduct a Project Communication Plan

Task 11 Data Business Plan for TAMIS

Task 12

TAMIS Proof-of-Concept Application

Objective:

Demonstrate the potential functionality of TAMIS through

development of a web-based application to support project

prioritization and analysis across different program areas

Application Examples

1. Support for project prioritization and development

2. Integration of high priority data for ad hoc reporting

TAMIS Proof-of-Concept

TAMIS POC Demo

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Lessons Learned

TAMIS Data

1. The ability of TAMIS to answer specific questions is only

as good as the data that it can access

2. Summary measures must be created for most asset

databases

3. Storing asset data in a centralized data warehouse

improves system performance and reliability

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Lessons Learned

TAMIS Viewer Application

1. “On the fly” computations can significantly impede

system performance and responsiveness

2. Increased analysis flexibility adds more complexity to

the user interface

3. Users require the ability to select and download subsets

of TAMIS data for further analysis

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Recommendations

Implement TAMIS incrementally

TAMIS System Architecture

» 2 distinct but interdependent components

– TAMIS Data Warehouse

– TAMIS Data Viewer

Create and maintain a TAMIS data warehouse

Build or procure a web-based TAMIS viewer application

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TAMIS

System

Architecture

Basic TAMIS Viewer Capabilities

• Dropdown list of pre-defined asset management questions

• Users can select subsets of asset records by

• Geography

• Simple structured query tool

• Users can summarize results via tables, charts, maps, and reports

• Users can export a selected subset of records in common data

formats

• System administrators can add new asset databases, change

dropdown menus, add new report templates, or add new questions

without major software reprogramming

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Questions?

Anita Vandervalk – avandervalk@camsys.com

Bruce Spear – bspear@camsys.com

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