AIS Overview - ue.ucsc.edu Overview for ACAS...University of California Santa Cruz AIS Overview ......
Transcript of AIS Overview - ue.ucsc.edu Overview for ACAS...University of California Santa Cruz AIS Overview ......
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AcademicInformation
Systems
University of California Santa Cruz
AIS OverviewAgenda
What Is AIS?Who Uses AIS?
Who Supports AIS?Modification Process
Governance
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
What is AIS?Peoplesoft Campus Solutions for:
AdmissionsRecords
Financial AidAdvising
Billing
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
What is AIS?Connected and Related Systems
Enterprise PortalGARP
NESResource25
CCLPIDM
Cognos
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
What is AIS?System of Record
Student InformationCourse/Class Information
Rosters/GradesBills
Financial Aid
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Who Uses AIS?
ApplicantsGrad & Undergrad Students
FacultyStaff
Alumni
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Who Uses AIS?Stakeholders
Graduate AdmissionsUndergraduate Admissions
AdvisingFinancial Aid
Registrar
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Who Uses AIS?Stakeholders
Student Business ServicesSummer Session
Academic Staff
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Who Supports AIS?ITS
Software DevelopersApplication Administrators
Business AnalystReporting SpecialistDatabase Engineers
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
ITS
Systems AdministratorsNetwork Engineers
Security AnalystsSecurity Engineers
Who Supports AIS?
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Functional Offices
Process ManagersBusiness Analysts
Report WritersFront-Line Staff
Back-Office StaffManagement Structure
Who Supports AIS?
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Gaps
Delivered Product Has GapsWe Address Gaps by:
Adjusting Business ProcessesDeveloping System Workarounds
Developing Modifications
Modifications
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
How a Bill Becomes a Law
Project Team Request (PTR)(Submitted by Functional Offices or AIS Tech Team, Representing
Campus Constituents)
Modifications
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
PTR Reviewed by PMsPTR Approved by TLsPTR Prioritized by TLs
Mods Scheduled by AIS Dev MgrSpecs, Development, Testing,
Deployment
ModificationsHow a Bill Becomes a Law
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Primary Instances
DevelopmentTest
QAProduction
Modifications
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Annual System Releases
4 Peoplesoft BundlesModifications w/ Each Bundle
1GARP Release1 Tools Release
Modifications
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AcademicInformation
Systems
University of California Santa Cruz
Other Releases
Weekly Bug ReleasesEmergency Fixes
Off-Cycle Releases (Rare)
Modifications
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Governance
Team LeadsSteering
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Questions?
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
27 Modifications in Pipeline26 Efficiency Mods Proposed
Unmet NeedsModification Requests
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
VPDUE: $50KRecent Retiree
7 Mods
Unmet NeedsEfficiency Mods
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
1. Admissions: Frosh Transcripts Desired2. Advising Report: Student Exception Entry
3. FA: PLUS Automate Fed Parent Loan4. Adm: Transfer Classes & Transcripts
5. Advising Report: Transfer Credit6. Reg: Online Residency
7. Reg: Online Grade Change
Unmet Needs
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Long Time ComingSDSC Solution
Data AND Service Replication2012 Target
AISDisaster Recovery/Business Continuity
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Tuesday, March 27, 12
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3 Tiers
DatabaseApplication
Web
AcademicInformation
Systems
University of California Santa Cruz
Infrastructure
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Replacement of All AIS HardwareEnterprise Wide Opportunities
Goal: Performance GainsCurrently: Research & Evaluation
Summer Purchase, Fall ImplementationPossibly Last “Iron” Upgrade
InfrastructureInfrastructure Replacement
Tuesday, March 27, 12
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AcademicInformation
Systems
University of California Santa Cruz
Tuesday, March 27, 12