A._INTRODUCTION - - / · Web view2009-08-31 · Hardware 1. 2. Submission of Cost ... 2A. Cost...

HUMAN RESOURCES/PAYROLL RFP DGSCO-SI-03-0840-70

SECTION VII

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A. INTRODUCTION..................................................................................................................11. Hardware......................................................................................................................12. Submission of Cost Information....................................................................................1

B. REQUIRED INFORMATION................................................................................................11. Cost Definitions.............................................................................................................12. Teale Data Center Rates..............................................................................................23. Software Customization Costs......................................................................................24. Cost Calculation Criteria...............................................................................................35. Payment Terms.............................................................................................................3

C. COST TABLE INSTRUCTIONS...........................................................................................31B. Cost Table VII – 1B – System Integrator SCO-Owned One-time Software Costs........72A. Cost Table VII – 2A – System Integrator Additional One-time SAP Application

Training Costs...............................................................................................................92B. Cost Table VII – 2B – System Integrator Other One-time Training Costs..................173B. Cost Table VII – 3B – System Integrator SCO-Owned On-going Software

Maintenance/ License Costs.......................................................................................205B. Cost Table VII – 5B – System Integrator Teale One-time Costs (Mid-Range)...........227A. Cost Table VII – 7A – System Integrator Non-Teale One-time Hardware Costs.......258A. Cost Table VII – 8A – System Integrator SCO-Owned One-time Teale/SCO Software

Costs...........................................................................................................................2811A.Cost Table VII – 11A – SI/SAP One-time Staffing Costs - Implementation................3111B.Cost Table VII – 11B – State One-time Staffing Costs - Implementation...................3512B.Cost Table VII – 12B – System Integrator Teale On-Going Costs (Mid-Range).........3813A.Cost Table VII – 13A – System Integrator Non-Teale On-going Hardware

Maintenance Costs.....................................................................................................4214A.Cost Table VII – 14A – System Integrator SCO-Owned On-going Software

Maintenance/License Costs........................................................................................4415. Cost Table VII – 15 – SI/SAP On-going Staffing Costs – Support..............................4715A.Cost Table VII – 15A – State On-going Staffing Costs – Support..............................5016. Cost Table VII – 16 – Category Summary for One-time and On-going Costs............53EXHIBIT VII - A - Teale Center Platform Costing - Mid-Range............................................57

State of CaliforniaCONFIDENTIAL DRAFT 05/24/05

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A. INTRODUCTION

The System Integrator Bidders must itemize ALL costs, excluding taxes, associated with implementation (including those cost required to meet the core requirements in Section V – Administrative, Business and Technical Requirements and Section VI – Mandated Requirements from the SAP Proposal).

Cost Omissions: See Section II. D.2.d – Errors in Final Proposal.

1. Hardware

The attached SAP proposal Volume I, Section 3 – Response to Administrative, Business, and Technical Requirements describe the hardware and system software proposed for the HRM/Payroll system’s technical environments. The System Integrator bidder must schedule and manage the hardware and system software proposed. The System Integrator bidder may propose supplemental technology infrastructure needed to support or enhance the implementation of the complete solution (refer to Section V.D – Post-Award Technical Requirements, Supplemental Technical Infrastructure Requirements).

2. Submission of Cost Information

All cost columns must contain “XXX” in place of the actual costs for both the draft and final proposals (full set). Additionally, a second set of completed cost sheets containing all cost information must be submitted separately in a sealed and identified volume with the final proposal (refer to Section II.C.3 – Final Phase and Section VIII Proposal Format).

B. REQUIRED INFORMATION

1. Cost Definitions

a. One-time Costs

One-time costs are those costs paid by the State for material and services (excluding personal computers (PCs) and printers needed for the project team) necessary for the acquisition, customization, configuration, installation and implementation of the proposed products and services, including:

1) Hardware Costs2) Software Costs (both operating system and application software)3) Network Components (both hardware and software, if applicable)4) Other One-time Costs related to any customizations to the mySAP ERP

Software as proposed by SAP 5) Training


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6) Consultant Staff, including SAP and System Integrator Bidder staff7) State staff8) Project Management, Project Reporting, Change Control, Quality

Management 9) Conversion10) Interfaces, both internal and external

b. On-Going Costs (Continuing Costs)

On-going costs are those costs for the Human Resources/Payroll System (including associated support functions) to the System Integrator Bidder and to SAP, as a subcontractor to System Integrator Bidder, on an on-going annual basis after implementation and the system is accepted by the State. The State prefers that any discounts offered be reflected in the annual rates. In addition, on-going costs include any cost adjustments that are applied on an annual basis (i.e., price escalations). On-going cost included:

1) Hardware/Equipment Maintenance2) Software Maintenance (including software licensing costs)3) Teale Data Center Service Costs4) Maintenance and System Support Consultant staff5) Maintenance and System Support State Staff

2. Teale Data Center Rates

The System Integrator Bidders should reference the following exhibits in calculating the Teale Data Center monthly costs for the proposed solution:

Refer to the Teale Data Center Hardware Specification Format, Exhibit V – E for the hardware specification worksheet and example to be used when specifying any supplemental hardware for the proposed system.

Refer to the Teale Data Center Platform Costing, Exhibit VII – A for Teale Data Center platform costing information to be used when calculating the cost of the Teale Data Center services for the proposed system.

The System Integrator Bidder must provide copies of the work sheets used to calculate any costs based on Teale Data Center’s rates. These cost work sheets must be submitted as an attachment to the final cost sheets and will be used by the State to validate that the correct cost formula (rate schedule) was used.

3. Software Customization Costs

SAP provided detailed costs of software customizations (refer to Appendix C, Glossary for definitions) identified in the attached SAP Proposal – Volume III – Cost Data. SAP may perform customizations they proposed as subcontractor to the System Integrator Bidder. The System Integrator Bidder has the option to perform


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COST INSTRUCTIONS

the proposed customizations, as proposed by SAP, or have SAP do the customization. The solution must be implemented as proposed by SAP.

4. Cost Calculation Criteria

The System Integrator Bidder must provide detailed cost calculation criteria used when completing the cost tables.

5. Payment Terms

Refer to Section V – Administrative, Business and Technical Requirements, Section B.2.a.

C. COST TABLE INSTRUCTIONS

System Integrator Bidders are required to complete all applicable cost tables provided in this section. The tables are provided as EXCEL spreadsheets. The spreadsheets contain no formulas (except for unanticipated costs in Cost Table VII-16); therefore, the System Integrator Bidder is responsible for the accuracy of the cost tables. Complete cost tables based on the proposed implementation plan identified in Section V.C.2 – Post-Award Administrative and Business Requirements, Project Management Plan Requirements of this RFP and the attached SAP proposal. Include all costs associated with implementing the entire SAP solution. Use Section III – Current Environment of this RFP for the volume of users to determine costs. Additionally, to assist with preparation of any date sensitive cost calculations, the System Integrator Bidders should use February 2006 as the target project start date.

PLEASE READ THE INSTRUCTION FOR EACH COST TABLE VERY CAREFULLY. In order to complete the cost tables, the SI Bidder will need to use the attached SAP proposal in Volume III – Cost Data.

For each cost table, enter the fiscal year periods “from and to” using the CCYY/CCYY format on the “Fiscal Year ________/________” line. For example: If the first fiscal year period is July 01, 2005 through June 30, 2006, enter: 2005/2006. For the next fiscal year, enter 2006/2007. Use a separate spreadsheet for each fiscal year within the cost table.

The System Integrator Bidders must list all cost items required for the proposed solution. A separate line should be used for each cost item. If more than one page is required for a cost table, summarize the total costs for the table on the last page. For any items identified by the System Integrator Bidder after contract award that are required for the solution that were not included on the cost tables, the State will consider these to be provided by the selected System Integrator Bidder at no additional cost to the State.


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EVALUATION AND CONTRACTUAL COST TABLES

The System Integrator Bidder must complete and will be evaluated on all costs.

Cost tables marked, as “SI Bidder Contract” in the following table, will be included in the winning System Integrator Bidder’s contract. Cost tables marked as “State Cost Only” are considered state internal expenditures and will be used to evaluate the System Integrator Bidder’s proposed cost, and will not be included in the winning System Integrator Bidder’s contact.

NOTE: Cost tables completed by SAP are not listed in the table below.

Cost Table EvaluationSI Bidder Contract

State Cost Only

Cost Table VII – 1B – System Integrator SCO-Owned One-time Software Costs

X X

Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs (Cost will be included in SAP’s contract)

X

Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs – Travel Expense Worksheet

X X

Cost Table VII - 2B - System Integrator Other One-time Training Costs

X X

Cost Table VII - 3B - System Integrator SCO-Owned On-going Software Maintenance/Licensing Costs

X X

Cost Table VII - 5B - System Integrator Teale One-time Costs (Mid-Range)

X X

Cost Table VII - 7A - System Integrator Non-Teale (Non-TDC) One-time Hardware Costs

X X

Cost Table VII – 8A – System Integrator SCO-Owned One-time Teale/SCO Software Costs

X X

Cost Table VII – 11A – SI/SAP One-time Staffing Costs – Implementation

X X

Cost Table VII – 11B – State One-time Staffing Costs – Implementation

X X

Cost Table VII – 12B – System Integrator Teale On-going Costs (Mid-Range)

X X

Cost Table VII – 13A – System Integrator Non-Teale On-going Hardware Maintenance Costs

X X

Cost Table VII – 14A – System Integrator SCO-Owned On-going Software License and Maintenance Costs

X X

Cost Table VII – 15 – SI/SAP On-going Staffing Costs – Support

X X


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Cost Table EvaluationSI Bidder Contract

State Cost Only

Cost Table VII – 15A – State On-going Staffing Costs –Support

X X

Cost Table VII – 16 - Category Summary for One-time and On-going Costs

X

COTS SOFTWARE VENDOR COST TABLES

Costs identified in the attached SAP proposal, Volume III – Cost Data, Cost Table VII – 10 – One-time COTS Customization Costs, Cost Table VII – 11 – One-time Bidder Consulting Services Cost for Specific Duties/Activities, and Cost Table VII – 16 – One-time Bidder Consulting Services Cost for Active Presence must be used when completing cost tables within the System Integrator Bidder’s RFP.

SAP, as subcontractor to the System Integrator Bidder, will perform specific duties/activities as identified in Cost Table VII – 11, these cost must be included in the System Integrator Cost Table VII – 11A.

The System Integrator Bidder may propose to complete SAP proposed customizations identified in Cost Table VII – 10, for a different cost identified by the System Integrator Bidder, however the System Integrator Bidder may not change the customization itself. Any customizations proposed by the System Integrator Bidder to be done by SAP must be done for the price quoted. The System Integrator Bidder, within Cost Table VII – 11A, must identify that either the System Integrator Bidder or SAP will complete the customization and the cost involved.

The software cost proposals for the architecture and integration involvement, including customizations completed by SAP, must be integrated into the contract between SAP and the System Integrator Bidder. SAP will provide these items at the price quoted in the attached proposal, Volume III – Cost Data. All prices quoted in the attached proposal, Volume III – Cost Data, have been held firm until August 2006.


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Evaluation and Contractual Cost Tables

System Integrator Bidders are to propose implementation/solution costs for all listed business functions.

General SystemEmployment

PayrollBenefits

Employee Self ServiceInformation Access

Workflow“What if” Scenarios

Position ManagementTimekeeping

Leave Accounting

Complete each of the following tables, combining costs for all of the above listed functions.


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1B. Cost Table VII – 1B – System Integrator SCO-Owned One-time Software Costs

List all supplemental software not included in the SAP proposal (excluding Teale Data Center software) required for the system being proposed that will be delivered by the System Integrator Bidder. Include any project management, conversion, interface development, etc., software necessary to implement the SAP proposed solution. Refer to Section V – Post-Award Administrative and Business Requirements, C.1 through C.15 and Section V.D – Post-Award Technical Requirements, D .1 through D.4.

Include any Interactive Voice Response (IVR) software that meets the above criteria (Refer to Section V.C.8 – Post-Award Administrative and Business Requirements, Interactive Voice Response (IVR) Requirements). Additionally, include any help desk software that will be delivered by the System Integrator Bidder (Refer to Section V.C.11 – Post-Award Administrative and Business Requirements, Controller’s Office HRMS/Payroll Customer Service/Help Desk Services Requirements).

This table will be used for evaluation and will be included in the System Integrator Bidder’s contract.

COLUMN HEADING INFORMATION TO BE ENTERED IN THAT COLUMN

SOW Ref. Enter the Statement of Work (SOW) reference number.

Del Date Enter the anticipated delivery date of the software.

Item Description Enter the description of the item being proposed. Use a separate line for each software item required for a complete system. Include in the Description the model or version/release number, the manufacturer, and a detailed description of specifications, application license fees, etc.

Part Number Enter the part number of the item being proposed.

Quantity Enter the quantity of this item required.

Unit Item Cost Enter the unit cost for this item including all discounts.

Unit Documentation Cost

Enter the costs to be paid by the State for the User Manuals and Reference Materials for the proposed operating system and application software modules.

First Year of Maintenance Cost

Enter the cost of the first year of maintenance for the software listed.

Total Per Unit Cost Enter the total cost per unit. (Add “Unit Item Cost”, “Unit Documentation Cost”, “First Year of Maintenance Cost”)

Total Item Cost Enter the Total Per Unit Cost multiplied by the quantity to be ordered.

F/Y _____/_____ Total

Enter fiscal year total of all columns not shaded.

Total Cost Enter total of all columns not shaded.


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State of California CONFIDENTIAL DRAFT 05/24/058

COST TABLE VII - 1B - SYSTEM INTEGRATOR SCO-OWNED ONE-TIME SOFTWARE COSTS

FISCAL YEAR ___________/________________

SOW Ref.

Del. Date Item Description

Part Number Quantity

Unit Item Cost

Unit Documentation

Cost

First Year of Maintenance

CostTotal Per Unit

Cost Total Item Cost

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

F/Y _________/_______ Total

Total Cost


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COST INSTRUCTIONS

2A. Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs

SAP provided COTS application training costs for the projected State Project Team based on information given to them by the State. Using the attached SAP proposal Volume III – Cost Data – Cost Table 2 – One-time Training Costs, provide any additional cost for SAP application training for the State’s Project Team based on the System Integrator Bidder’s proposed staffing plan identified Cost Table VII – 11B – State One-time Staffing Costs – Implementation in this RFP. Include SAP application training for any roles not identified in the SAP proposal, for example, change management staff, end-user trainers, and customer service/help desk staff (Reference Section V.C.15 – Post-Award Administrative and Business Requirements, Training Requirements.). Additionally, include any additional SAP application training courses not identified in the SAP proposal.

For Example: The State projected 5 Business Team Leads that SAP used to complete the attached proposal Volume III – Cost Table 2 for COTS application training and proposed only one class for the Business Team Leads. However, the staffing plan identified in Cost Table VII – 11B of this RFP may propose 7 Business Team Leads and the Business Team Leads need additional training. Cost Table 2A would be use to calculate the cost of the additional 2 Business Team Leads proposed in the staffing plan and the additional course each Business Team Lead may need. Use the Travel Worksheet, provided in the Cost Table VII – 2A Excel spreadsheet, to calculate State Staff travel costs for training held outside of the Sacramento area. Bidders must provide SCO with copies of the Travel Worksheets to verify travel calculations.

This table will only be used for proposal evaluation. The additional application training cost will be included in the SAP contract.

For each course, insert additional rows for each Business/Technical Team Role that will attend.

COLUMN HEADING

INFORMATION TO BE ENTERED IN THAT COLUMN

Course Title Enter the Title of the specific course for which additional State staff must attend or the specific additional course that State staff must attend.

Class descriptions are included in the attached SAP proposal Volume II – Literature.

Course Location Enter the location where the class may be given. Refer to the attached SAP proposal, Volume III – Cost Data.

Course Duration Enter the number of days a student will attend the course.


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2A. Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs (Continued)


Business/ Technical Team Role

Insert a row under the Course Title to list the additional State staff. Use the State staff identified in the SI RFP Cost Table VII – 11B – State One-time Staffing Costs – Implementation and the SAP proposal Volume III – Cost Data to identify the number of additional staff or number of staff (for additional courses) that must attend the identified course.

Additional # of State Staff

Enter the additional number of staff by role.

Or enter the number of staff for the additional course.

Total # of Additional State Staff

Enter the total of the “Additional # of State Staff” column for this course.

Flat Fee Course Enter a “Y” if the cost of the course is based on a flat fee for a group of students to attend.

Max # of Students Enter the maximum number of students for the courses that have been identified as a “Flat Fee Course”.

Additional # of Course Sessions Needed

Enter the total number of additional “Flat Fee Courses” sessions needed to accommodate the State’s project team.

Course Cost For “Flat Fee Courses”, enter the total for one course.

Course Cost per Student

Enter the cost for the course for one student, regardless if the course is a “Flat Fee Course” or not.

Total Course Cost For “Flat Fee Courses”, enter the total cost of all additional course sessions needed (“Additional # of Course Sessions Needed” X “Course Cost”)

For all others, multiply the “Course Cost per Student” by the “Total # of Additional State Staff”.

Total Travel Cost Enter the total travel cost from the “Travel Expense Worksheet” for those classes outside the Sacramento area.

Total Course & Travel Cost

Enter total cost per course for the additional State staff numbers (Total Course Cost + Total Travel Cost).

# of N/C Course(s) Enter the number of courses the State will receive, for no charge (N/C)

Value of N/C Course(s)

Enter the dollar value of any course that the state will receive for no charge


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2A. Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs (Continued)


FY _____/_____ Total Enter the fiscal year total of all columns not shaded.

Total Cost Enter the total of all columns not shaded for all fiscal years on the last page.


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COST TABLE VII - 2A - SYSTEM INTEGRATOR ADDITIONAL ONE-TIME SAP APPLICATION TRAINING COSTSFor each course, insert additional rows for each Business/Technical Team Role that will attend the course.

EXAMPLE ONLYFISCAL YEAR 2006/2007

Course Information Student Information Cost Information Discounts

Course TitleCourse

LocationCourse

DurationBusiness/Technical Team

Roles

Additional # of State

Staff


Flat Fee Course

Max # Students

Additional # of

Course Sessions Needed

Course Cost

Course Cost Per

Student

Total Course

Cost

*Total Travel Cost

Total Course &

Travel Cost

# of N/C Course(s)

Value of N/C

Course(s)ADDITIONAL STAFF EXAMPLE

1 Introduction Sac 2 19 Y 20 1 $1,000 $100 $1,000 $0 $1,0002 Business Team Manager 13 Business Team Leads 1

4 Payroll and Benefits Analysts 2

5 Employment Business Analyst 1

6Position Management Business Analyst 1

7Leave Accounting Business Analyst 1

8 Reporting Business Analyst 29 Technical Team Manager 1

10 System Software Specialist 3

11Senior Information System Analyst 1

12Staff Information System Analyst 1

13 Senior Programmer Analyst 214 Staff Programmer Analyst 1

15Associate Programmer Analyst 1

ADDITIONAL COURSE EXAMPLE

16An Additional Course in Payroll

Los Angeles, CA 3 12 N $300 $3,600 $7,800 $11,400

17 Business Team Leads 6

18 Payroll and Benefits Analysts 6F/Y 2006/2007 $4,600 $7,800 $12,400

Total Cost $4,600 $7,800 $12,400


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COST TABLE VII - 2A - SYSTEM INTEGRATOR ADDITIONAL ONE-TIME SAP APPLICATION TRAINING COSTSFor each course, insert additional rows for each Business/Technical Team Role that will attend the course.

FISCAL YEAR ___________/___________Course Information Student Information Cost Information Discounts

Course TitleCourse

LocationCourse

DurationBusiness/Technical Team

Roles

Additional # of State

Staff


Flat Fee Course

Max # Students

Additional # of

Course Sessions Needed

Course Cost

Course Cost Per Student

Total Course

Cost

*Total Travel Cost

Total Course &

Travel Cost

# of N/C Course(s)

Value of N/C

Course(s)1

2

3456789

101112

131415F/Y _____/_____Total

Total Cost

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2A. Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs (Continued) – Travel Expense WorksheetUse DPA's website http://www.dpa.ca.gov/jobinfo/statetravel.shtm to calculate travel expenses.


Course Title Enter the title of the course given outside of the Sacramento Area.

Course Location Enter the location of the course given outside of the Sacramento Area


Lodging Rate Enter the lodging rate from the DPA website.

Total Lodging Cost Using DPA's guidelines, calculate the total amount a student can claim for lodging.

Total Breakfast Cost Using DPA's guidelines, calculate the total amount a student can claim for breakfast for the entire trip.

Total Lunch Cost Using DPA's guidelines, calculate the total amount a student can claim for lunch for the entire trip.

Total Dinner Cost Using DPA's guidelines, calculate the total amount a student can claim for dinner for the entire trip.

Total Incidentals Cost

Using DPA's guidelines, calculate the total amount a student can claim for incidentals for the entire trip.

Total Lodging Meals & Incidentals

Add “Total Lodging Cost” + "Total Breakfast Cost" + "Total Lunch Cost" + "Total Dinner Cost" + "Total Incidentals Cost"

Miles to and from Enter the total number of miles a student will travel to and from the course located outside of the Sacramento Area.

Mileage Rate Enter the mileage rate from DPA's website, http://www.dpa.ca.gov/jobinfo/statetravel.shtm.

Total Mileage Cost Multiply the "Miles to and from" x "Mileage Rate" for the Total Mileage Cost

Total Airfare Cost Enter the cost of airfare for those courses that require a student to fly instead of drive to the course. See DPA guidelines.

Total Rental Car Cost

Enter the cost of a rental car, when private vehicle cannot be used.

Total Travel per Student

Enter the total travel a student will be reimbursed for travel to a course outside of the Sacramento Area. “Total Lodging, Meals & Incidentals” + “Total Mileage Cost” + “Total Airfare Cost” + “Total Rental Car Cost” for one student.


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2A. Cost Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs (Continued) – Travel Expense Worksheet (Continued)


Total # of Students Enter the number of students attending the course as identified on Cost Table VII – 2A or Cost Table VII – 2B.

Total Travel Cost Multiply "Total Travel per Student" x "Total # of Students" for the total travel cost


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TRAVEL EXPENSE WORKSHEET

Actual rates can be found at http://www.dpa.ca.gov/jobinfo/statetravel.shtmCourse Information Lodging Meals

Course TitleCourse

LocationCourse

DurationLodging

Rate

Total Lodging

CostTotal Breakfast

CostTotal Lunch

CostTotal Dinner

Cost

Total Incidentals

Cost

Total, Lodging Meals &

Incidental

TransportationPersonal Vehicle Use

Course Title (Same as above)

Miles to and from

Mileage Rate

Total Mileage

Cost

Total Airfare Cost

Total Rental Car Cost

Total Travel per Student

Total # of Students

Total Travel Cost

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2B. Cost Table VII – 2B – System Integrator Other One-time Training Costs

Enter the cost for other types of training needed for project staff listed in Cost Table 11B – State One-time Staffing Cost – Implementation. Do not including the SAP application training listed in Cost Tables 2A or the attached SAP proposal Volume III – Cost Data – Cost Table 2 – One-time Training Costs. Examples may be project management training, change management, end-user trainers, help desk, conversion and interface training, etc.

Course costs must include all bidder costs/fees associated with training the state’s project team.

Use the Travel Worksheet to calculate State staff travel cost for training held outside of the Sacramento area. Bidders must provide SCO with copies of the Travel Worksheets.

This table will be used for evaluation and be included in the System Integrator Bidder’s Contract (with the except of State staff travel).



Del. Date Enter the anticipated delivery data of the first course session.

Course Title Enter the Title of the specific class for which the listed costs apply. Class descriptions for the class are to be included in Volume II – Literature (See Section VIII – C. Proposal Format and Content).

Course Location Enter the location where the class may be given.


Business/ Technical Team Member

Insert a row under the Course Title to list the State staff role. Use the project staff plan in Cost Table VII – 11B. Refer to Section V.C.15 – Post-Award Administrative and Business Requirement, Training Requirement.

# of State Staff Enter the number of students, based on the proposed project team, to attend each class per project team role.

Total # of State Staff Enter the total number of State staff that will attend the identified course. (Add the staff identified in the “# of State Staff” column for this course).

Flat Fee Course Enter a “Y” if the cost of the course is based on a flat fee for a group of students to attend. For example, $1000 for 20 students to attend an introductory class, even if fewer than 20 students actually attend.

Max # of Students per Course

Enter the maximum number of students for the courses that have been identified as a “Flat Fee Course”.


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2B. Cost Table VII – 2B – System Integrator Other One-time Training Costs (Continued)

COLUMN HEADING


# of Course Sessions Needed

Enter the total number of “Flat Fee Course” sessions needed to accommodate the State’s project team.

Course Cost For “Flat Fee Courses”, enter the total for one course. Include all costs and fees related to the course.


Enter the cost for the course for one student, regardless if the course is a “Flat Fee Course” or not. Include all costs and fees related to the course.

Total Course Cost For ““Flat Fee Courses””, enter the total cost of all course sessions needed (“# of Courses Sessions Needed” X “Course Cost”)

For all others, multiply the “Course Cost per Student” by the “Total # of State Staff”.

Total Travel Cost Enter the total travel cost from the “Travel Expense Worksheet” for those classes outside the Sacramento area. Actual travel rates can be found at: http://www.dpa.ca.gov/jobinfo/statetravel.shtm.

(Use the previous “Travel Expense Worksheet” and instructions to compute Total Travel)

Total Course & Travel Cost

Enter total cost per course for State staff per role (Total Course Cost + Total Travel Cost).

# of N/C Course(s) Enter the number of courses the State will receive, for no charge (N/C)

Value of N/C Course(s)

Enter the dollar value of any course that the state will receive for no charge

FY ____/____ Total

Enter the fiscal year total of all columns not shaded.

Total Cost Enter the total of all columns not shaded.


18

http://www.dpa.ca.gov/jobinfo/statetravel.shtm


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19

COST TABLE VII - 2B - SYSTEM INTEGRATOR OTHER ONE-TIME TRAINING COSTSFor each course, insert additional rows for each Business/Technical Team Role that will attend the course.

FISCAL YEAR __________/__________Course Information Student Information Cost Information Discounts

SOW Ref.

Del. Date Course Title

Course Location

Course Duration

Business/Technical Team Roles

# of State Staff

Total # of State

StaffFlat Fee Course

Max # Students

per Course

# of Course

Sessions Needed

Course Cost


Total Course

Cost

*Total Travel Cost

Total Course &

Travel Cost

# of N/C Course(

s)

Value of N/C Course

(s)1

2

3456789

101112

131415F/Y _____/_____ TotalTotal Cost


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3B. Cost Table VII – 3B – System Integrator SCO-Owned On-going Software Maintenance/ License Costs

Lists all cost of maintenance and licensing fees of any software not included in the SAP proposed solution that the System Integrator Bidder will deliver. Provide the cost of maintenance and licensing fees for each fiscal year the software will be used. These costs should be for software listed in Cost Table – 1B - System Integrator SCO-Owned One-time Software Costs.

This table will be used for evaluation and will be included in the System Integrator Bidder’s Contract.

COLUMN HEADING



Item Description Enter the description of the item being proposed. Use a separate line for each software maintenance item and each software license required for a complete system. Provide a detailed list of products/services included in the price of the identified item. For example, License Fees may include cost of the software for an upgrade, access to the bidder held desk, etc. Include in the Description the software item identification serial number, if applicable.

Quantity Enter the quantity of this item required or the number of software users..

Per User Software License Cost

Enter the per user software licensing cost for the each software item.

Total Licensing Cost Calculate total User Software Licensing Cost (Quantity X Per User Software Licensing Cost)

Unit Annual Maintenance Cost

Enter the unit maintenance cost for this item including all discounts. Include those annual service costs projected to be paid by the State for maintaining the proposed software and the cost of upgrading to the latest software version.

Total Annual Maintenance Cost

Multiply “Quantity” by “Unit Annual Maintenance Cost”.

Total Software Maintenance/ License Cost

Enter the total cost of each software item. (Total Licensing Cost + Total Annual Maintenance Cost)

F/Y _____/_____ Total




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COST INSTRUCTIONS


COST TABLE VII - 3B - SYSTEM INTEGRATOR SCO-OWNED ON-GOING SOFTWARE MAINTENANCE/LICENSE COSTS

FISCAL YEAR _________/__________

SOW Ref. Item Description Quantity

Per User Software

License Cost Total Licensing Cost

Unit Annual Maintenance

CostTotal Annual

Maintenance Cost

Total Software Maintenance/License

Cost

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

F/Y _____/_____ Total

Total Cost


SECTION VII

COST INSTRUCTIONS

5B. Cost Table VII – 5B – System Integrator Teale One-time Costs (Mid-Range)

List the costs identified in the SAP proposal, Volume III – Cost Data – Cost Table 5 –Teale (TDC) One-time Cost (Mid-Range) by fiscal year based on the Implementation Plan proposed in Section V.C – Post-Award Administrative and Business Requirements, Section C.2 – Project Management Plan Requirements. Include any additional Teale costs needed to support implementation of the entire solution and any Teale costs for an Interactive Voice Response (IVR) system. Refer to Section V.C.8 – Post-Award Administrative and Business Requirements, Interactive Voice Response (IVR) Requirements and Section V.D.1 – Post-Award Technical Requirements, Supplemental Technical Infrastructure Requirements.

This table will be used for evaluation only. The costs listed are considered state internal expenditures, therefore will not be included in the System Integrator Bidder’s contract.


Equipment Schedules

Description of Uses

Enter the description of the hardware item being proposed. Use a separate line for each item required. Include the manufacturer and the model number for the item being proposed.

Location Enter the Teale Data Center. Do not include any equipment that will not be installed at the Teale Data Center.

Date Needed Enter the date (month, day and year) this item will be installed at Teale Data Center. Use the MM/DD/CCYY format.

Configuration Model Enter the model number for this item.

Quantity Enter the quantity of this item that will be installed at the Teale Data Center.

CPUs Enter the number of processors that will be implemented on this item for the Date Needed.

Memory (GB) Enter the gigabytes (GB) of memory that will be implemented on this item for the indicated Date Needed.

Storage (GB) Enter the gigabytes (GB) of storage that will be implemented on this item for the indicated Date Needed.


22


SECTION VII

COST INSTRUCTIONS

5B. Cost Table VII – 5B – System Integrator Teale One-time Costs (Mid-Range) (Continued)


Teale Monthly Costs

Base + Dedicated

No entry required.

One-Time Setup Charge

Enter the One-Time Setup Charge, if any, for this item.

Added CPUs No entry required.

Memory No entry required.

Storage No entry required.

DB Licenses No entry required.

New Network Connectivity

No entry required.

Consulting Services

No entry required.

Monthly Total

Enter the One-time Setup Charge for this item.

FY ____/____ Total




23


SECTION VII

COST INSTRUCTIONS


COST TABLE VII - 5B - SYSTEM INTEGRATOR TEALE ONE-TIME COSTS (MID-RANGE)

Fiscal Year __________/__________Equipment Schedules Configuration Teale Monthly Costs

Description of Uses Location Date

Needed Model Quantity CPUs Memory (GB)

Storage (GB)

Base + Dedicated

One-Time Setup

Charge

Added CPUs Memory Storage DB

LicensesNew Network Connectivity

Consulting Services

Monthly Total

FY ______/______TotalTotal Cost


SECTION VII

COST INSTRUCTIONS

7A. Cost Table VII – 7A – System Integrator Non-Teale One-time Hardware Costs

List any additional hardware the System Integrator Bidder proposes resides at the 21 st

Century Project site required for the design and implementation of the proposed solution by fiscal year.

Include any Interactive Voice Response (IVR) hardware that meets the above criteria. Refer to Section V.C.8 – Post-Award Administrative and Business Requirements, Interactive Voice Response (IVR) Requirements.

Contact the California State Computer Store to obtain a price quote on hardware not maintained by Teale Data Center. Information about the State Computer Store can be found at http://www.pd.dgs.ca.gov/masters/calstore. The System Integrator Bidder must include a copy of the California State Computer Store vendor’s price quote with the submitted cost table.

*Do not include cost of PC’s and printers for the project team.



Item Description Enter the description of the hardware item being proposed. Use a separate line for each item required. Include the model number, the manufacturer, and a detailed description of specifications.

Date Needed Enter the date (month, day and year) this item will need to be purchased by the State.




Unit Freight Cost Enter the costs of freight or shipping of one of the new equipment items (Destination Charges).

Unit Installation Cost Enter the cost to install one unit item at the State location. The costs should include the bidder’s service personnel time, expenses and supplies necessary to retrieve, unpack, move, place, setup, install, connect, check-out and test new hardware components (installation charges), at the computer installation site(s) and to remove and dispose of all equipment.


25

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SECTION VII

COST INSTRUCTIONS


Enter those costs for the User Manuals and Reference Materials or on-line media for the proposed equipment, if any, appropriate for this item.


26


SECTION VII

COST INSTRUCTIONS

7A. Cost Table VII – 7A – System Integrator Non-Teale One-time Hardware Costs (Continued)


Unit Safety Inspection Cost

Enter the cost necessary to perform equipment safety and/or equipment compliance inspections at time of installation.

Total Per Unit Cost Enter the total cost per unit. (Add Unit Item Cost, Unit Freight Cost, Unit Installation Cost, Unit Documentation Cost, and Unit Safety Inspection Cost).

Total Item Cost Enter the Total Per Unit Cost multiplied by the quantity of each item.

FY____/____ Total Enter the total of “Total Item Cost” column by fiscal year

Total Cost Enter total of "Total Item Cost" column.


27


SECTION VII

COST INSTRUCTIONS


COST TABLE VII - 7A - SYSTEM INTEGRATOR NON-TEALE ONE-TIME HARDWARE COSTS

Fiscal Year ________/________

Item Description Date

NeededPart

Number QuantityUnit Item

Cost

Unit Freight Cost

Unit Installation

Cost

Unit Documentation

Cost

Unit Safety Inspection

CostTotal Per Unit Cost Total Item Cost

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

FY _____/_____ Total

Total Cost


SECTION VII

COST INSTRUCTIONS

8A. Cost Table VII – 8A – System Integrator SCO-Owned One-time Teale/SCO Software Costs

For the system being proposed, list all 3 rd party software (Refer to Appendix C – Glossary) not delivered by the System Integrator Bidder or SAP, which the Teale Data Center or Controller’s Office will be required to purchase.

Contact the California State Computer Store to obtain a price quote on software not delivered by the System Integrator Bidder or SAP. Information about the State Computer Store can be found at http://www.pd.dgs.ca.gov/masters/calstore. The System Integrator Bidder must include a copy of the California State Computer Store vendor’s price quote with the submitted cost table.

Include any Interactive Voice Response (IVR) software and customer service/help desk software that meets the above criteria (Refer to Section V.C.8 – Post-Award Administrative and Business Requirements, Interactive Voice Response (IVR) Requirements and Section C.11 – Controller’s Office HRMS/Payroll Customer Service/Help Desk Services Requirements).

Provide the cost of each item listed for the first month of installation.



Item Description Enter the description of the item being proposed. Use a separate line for each software item required for a complete system. Include in the Description the model or version/release number, the manufacturer, and a detailed description of specifications, application license fees, etc.

Date Needed Enter the date (month, day and year) this item will need to be purchased by Teale Data Center.





Enter the costs to be paid by the State for the User Manuals and Reference Materials for the proposed operating system and application software modules.

First Year of Maintenance Cost

Enter the cost of the first year of maintenance for the software not bundled and not delivered with COTS software package


29

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SECTION VII

COST INSTRUCTIONS

8A. Cost Table VII – 8A – System Integrator SCO-Owned One-time Teale/SCO Software Costs (Continued)


Total Per Unit Cost Enter the total cost per unit. (Add “Unit Item Cost”, “Unit Documentation Cost”, “First Year of Maintenance Cost”)

Total Item Cost Enter the Total Per Unit Cost multiplied by the quantity to be ordered.

Teale/SCO Identify whether the software will reside at Teale or the Controller’s Office.

Software that will reside on Teale hardware, enter “Teale”.

Software that will reside on SCO hardware, enter “SCO”

Teale Admin Fee Teale Data Center charges an administrative fee for dedicated software (Reference Appendix C – Glossary) residing on the mid-range hardware.

For all dedicated software residing on Teale hardware, multiply “Total Item Cost” by 6%.

Do not include an administrative fee for software residing on SCO hardware.

Total Cost w/Admin Fee

Enter the sum of the “Total Item Cost” and the “Teale Admin Fee” columns.

F/Y _____/_____ Total Enter the fiscal year total for all columns not shaded.



30


SECTION VII

COST INSTRUCTIONS


COST TABLE VII - 8A - SYSTEM INTEGRATOR SCO-OWNED ONE-TIME TEALE/SCO SOFTWARE COSTS

FISCAL YEAR __________/___________

Item Description Date

NeededPart

Number QuantityUnit Item

Cost

Unit Documentation

Cost

First Year of Maintenance

CostTotal Per Unit Cost

Total Item Cost

Teale/ SCO

Teale Admin

Fee

Total Cost w/Admin

Fee

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

F/Y _____/______ Total

Total Cost


SECTION VII

COST INSTRUCTIONS

11A. Cost Table VII – 11A – SI/SAP One-time Staffing Costs - Implementation

The One-time Supplier Consulting Services Cost must match the Project and Implementation Plans as described in Section V – Post-Award Administrative and Business Requirements, Section C.2 – Project Management Plan Requirements and Section C.14 – Project Staffing and Organization Requirements.

Enter the cost of the System Integrator Bidder and SAP staff, expenses necessary to develop, adapt, prepare, interface, integrate, or customize the basic application modules to meet the State’s requirements, including installing, examining and testing new software modules. Use the attached SAP proposal, Volume III – Cost Data - Cost Table VII – 11 - One-time Bidder Consulting Services Costs for Specific Duties/Activities and Cost Table VII – 16 – One-time Bidder Consulting Services Cost for Active Presence for SAP roles, duties, activities, and staff information. Additionally, use Cost Table VII – 10 - One-time COTS Customizations Costs for the COTS Software Vendor’s cost for customizations. The System Integrator Bidder may propose to complete software customizations, as described at the beginning of Section VII.C.

The System Integrator bidder must include ALL consultant staff implementation costs such as conference room pilots, manual procedure development, customized training materials development, customized application documentation development, implementation planning, cut-over activities, project management, etc., whether or not the cost is associated to a specific proposal item. Additionally, consultant staff cost must be cross-referenced to a specific deliverable within a Statement of Work.

Add additional sheets for each fiscal year to address consultant staffing from project startup through complete implementation. Do not included consultant staff for system support.


* Do not include training costs for delivery of classes to the State’s 21st Century Project team, as part of the implementation costs. Delivery costs of training classes are included in the attached SAP Proposal, Volume III – Cost Data, Cost Table VII – 2 and Cost Tables 2A and 2B of this RFP.


PART ONE FULL TIME EQUIVALENTS NEEDED FOR IMPLEMENATION

Phase Enter a brief description of the implementation phase. These phases must be coordinated with the various plans that are submitted with your Final Proposal.



32


SECTION VII

COST INSTRUCTIONS


Role Enter the roles to be performed by the SI Bidder and SAP staff.

For the customizations roles, list the customization number as identified in the attached SAP proposal Volume III – Cost Data – Cost Table VII – 10 – One-time COTS Customization Costs.

Pay Classification Enter the classification of the supplier’s staff performing the work.

Do not include pay classifications for customizations.

Salary Rate Enter the salary rate for the SI Bidder or SAP Pay Classification. The salary rate should be the amount for 1 (one) full time equivalent (FTE) for the Pay Classification.

Name (Lead level & above)

Enter the name of the specific individuals proposed for all roles at or above the Lead level.

For customizations, identify whether SAP will complete the customization for the cost identified in the attached SAP proposal, Volume III – Cost Data - Cost Table VII – 10 – One-time COTS Customizations Costs or if the System Integrator Bidder will complete the customization for a different cost (this cost will be identified in the Fiscal Year Total Salary column).

July – June Enter the FTE value for each role by month. Do not enter a monthly value for the customization roles.

PART ONE FULL TIME EQUIVALENTS NEEDED FOR IMPLEMENATION

Fiscal Year - Total FTE

Enter the total number of SI Bidder and SAP FTE required for each role proposed for the fiscal year.

Do not enter Total FTE values for the customization roles.

Fiscal Year - Total Amount

Multiply the “Total FTE” by the “Salary Rate” for the SI Bidder or SAP staff by role.

If SAP will be completing the identified customization, enter the costs identified in the attached SAP proposal, Volume III – Cost Data Cost Table VII – 10 – One-time COTS Customization Cost for that customizations.

If the SI Bidder will be completing the identified customization, enter a total cost for that customization.

All Fiscal Years – Total FTE

Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year - Total FTE”.

All Fiscal Years – Total Amount

Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year – Total Amount”.


33


SECTION VII

COST INSTRUCTIONS


PART TWO SUMMARY OF FTES BY PAY CLASSIFICATION NEEDED FOR IMPLEMENTATION

Pay Classification Enter the pay classifications identified in Part One only once.

Customizations have already been entered.

SI/SAP Staff Identify if the pay classification refers to a SI Bidder staff or a SAP staff.

Enter SI for SI Bidder Staff.

Enter SAP for SAP.

July – June Enter summarized monthly totals for the summarized pay classifications listed.

Fiscal Year – Total FTE

Enter the total number of SI Bidder and SAP FTEs required for each summarized pay classification proposed for the fiscal year.

Do not enter Total FTE values the customization roles.

Fiscal Year Total – Amount

Enter the total salary cost for implementation services by SI Bidder and SAP staff by role.

For customizations, enter the total cost regardless of who will be completing the customization.


Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year Total – FTE”.


Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year Total – Amount”

Totals Enter total of all columns for Part Two only.

Total Supplier Staff On-Site

Enter the actual number of supplier staff (not FTEs) that will be on-site during the project (headcount). Include 2 additional staff to accommodate potential Contingency Staff for the first two fiscal years.


34


SECTION VII

COST INSTRUCTIONS


COST TABLE VII - 11A - SI/SAP ONE-TIME STAFFING COSTS - IMPLEMENTATION

Add additional sheets for each fiscal year to address staffing from Project Startup through complete Implementation. Do not include maintenance staffing.Fiscal Year:

Month: Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May JunPhase:Phase:

PART ONE Phase: Fiscal Year All Fiscal Years

SOW Ref. RolePay

ClassificationSalary Rate

Name (Lead level &

above)Total FTE

Total Amount

Total FTE

Total Amount

FULL-TIME EQUIVALENTS NEEDED FOR IMPLEMENTATIONExecutive (e.g. Advisory, Engagement, Software, Client Service, Partners, Executives)

Project Management and Administration (e.g. Project Manager, Contracts, Financial, Quality, Integration, Administrative Staff)

Functional Areas (e.g., Payroll, Employment, Benefits, Leave Accounting, Timekeeping, Position Management)

Technical Infrastructure (e.g., Software Support, Database Management, Help Desk)

Technical Development (e.g., Modifications, Enhancement, Conversion, Interfaces, Reporting, Testing, Information Access)Conversion

Interfaces (External to HRMS)

Interfaces (Internal during Implementation)

Reporting

Testing

Information Access

Interactive Voice Response

Customizations SI/SAP StaffCustomization #1Customization #2

Security (e.g. Software, Functional, Hardware)

Training

Change Management

Other

PART TWOSUMMARY OF FTEs BY PAY CLASSIFICATION NEEDED FOR IMPLEMENTATION

Pay Classification SI/SAP Staff

CustomizationsTOTALS


SECTION VII

COST INSTRUCTIONS

11B. Cost Table VII – 11B – State One-time Staffing Costs - Implementation

List all proposed State resources to be assigned for the 21st Century Project Life Cycle (Refer to Appendix C – Glossary).

The System Integrator Bidder must identify the specific role to which the resources will be assigned, the pay classification for staff serving in that role, and the number of full time equivalent (FTE) resources serving in that role per month. The resources must be grouped according to categories (executive, functional, technical, etc.). The System Integrator Bidder must identify the fiscal years, phases, FTEs, and salaries.

If a State staff is assigned part-time to one role and part-time to another role, the FTE for that staff may be divided accordingly into the appropriate roles.

Add additional sheets for each fiscal year to address state staffing from project startup through complete Implementation. Do not include state staff for system support and maintenance.


Refer to Section V.C.14 – Administrative and Business Requirements, Project Staffing and Organization Requirements.


PART ONE FULL-TIME EQUIVALENTS NEEDED FOR IMPLEMENTATION

Phase Enter a brief description of the implementation phase. These phases must be coordinated with the various plans that are submitted with your Final Proposal.

Role Enter the roles to be performed by state staff.

Pay Classification Enter the classification of the state staff performing the work.

Salary Rate Enter the Salary Rate for each Pay Classification. Refer to the Supplier Library, Section 6 – State Staffing Costs, Monthly Salary Rate w/Benefit Factor.

July – June Enter the FTE value for each role by month.


Add the FTE Value entered for July - June.


36


SECTION VII

COST INSTRUCTIONS

11B. Cost Table VII – 11B – State One-time Staffing Costs – Implementation (continued)

COLUMN HEADING


PART ONE FULL-TIME EQUIVALENTS NEEDED FOR IMPLEMENTATION

Fiscal Year – Total Salary

Multiply the “Fiscal Year – Total FTE” by the “Salary Rate” for each classification by role.


Last Fiscal Year Only (last page only) – Add all of the “Fiscal Year – Total FTE”.

All Fiscal Years – Total Salary

Last Fiscal Year Only (last page only) – Add all of the “Fiscal Year – Total Salary”.

PART TWO SUMMARY OF CLASSIFICATIONS NEEDED FOR IMPLEMENTATION

Pay Classification Enter each classifications identified above.

July – June Enter summarized monthly totals for each summarized classifications listed.


Add the FTE value entered for July - June.


Add the “Fiscal Year – Total Salary” from Part One for each Pay Classification.


Last Fiscal Year Only - Add all of the “Fiscal Year – Total FTE”.


Last Fiscal Year Only - Add all of the “Fiscal Year – Total Salary”.



37


SECTION VII

COST INSTRUCTIONS


COST TABLE VII - 11B - STATE ONE-TIME STAFFING COSTS - IMPLEMENTATION

Add additional sheets for each fiscal year to address staffing from Project Startup through complete Implementation. Do not include maintenance staffing.Fiscal Year:



Role Pay ClassificationSalary Rate*

Total FTE

Total Salary

Total FTE

Total Salary

FULL-TIME EQUIVALENTS NEEDED FOR IMPLEMENTATIONExecutive

Project Management and Administration

Functional Areas (Payroll, Employment, Benefits, Leave Accounting, Timekeeping, Position Management, Business Process, Reporting, Testing)

Technical Infrastructure (Software Support, Database Management, Help Desk)

Technical Development (Conversion, Interfaces, Reporting, Testing, Information Access)

Security

Training

Change Management

Other

PART TWOSUMMARY OF CLASSIFICATIONS NEEDED FOR IMPLEMENTATION

Pay Classification

TOTALS

*Refer to the Supplier Library, Section 6 - State Staffing Costs, Monthly Salary Rate w/Benefit Factor


SECTION VII

COST INSTRUCTIONS

12B. Cost Table VII – 12B – System Integrator Teale On-Going Costs (Mid-Range)

List all hardware required for the system being proposed that will be installed at the Teale Data Center (Mid-Range) for which on-going costs should be calculated. Use the hardware information provided by SAP in the attached proposal, Volume III – Cost Data – Cost Table – 12 – Teale (TDC) On-Going Costs (Mid-Range) and the references identified in Section VII – Cost Tables, item B.2 to determine cost by fiscal year.

Include any additional Teale hardware identified in Cost Table VII – 5B - System Integrator Teale One-time Costs (Mid-Range) proposed by the System Integrator Bidder for complete implementation. Refer to Section V.D.1 – Post-Award Technical Requirements, Supplemental Technical Infrastructure Requirements.

Teale will provide web/application server support services for all production web/application servers (Refer to Exhibit VII – A – Teale Data Center Platform Costing – Mid-Range).

The System Integrator Bidder must determine if they or Teale will provide applications support services for all non-production web/application servers (e.g., development, test, etc.). If the System Integrator Bidder will provide this support, costs for these applications support services must be included in Cost Table VII – 15 – SI/SAP On-going Staffing Costs – Support.

If web/applications support services are to be provided by Teale for all non-production, as well as production, web/application servers, support costs must be included in this table (Cost Table 12B). Add a separate line under each particular web/application server and enter the appropriate Teale web/applications services staff support cost under the Consulting Services column.



Equipment Schedules

Description of Uses

Enter the description of the hardware item being proposed. Use a separate line for each item required. Include the manufacturer and the model number for the item being proposed.

Location Enter the Teale Data Center. Do not include any equipment that will not be installed at the Teale Data Center.

Date Needed Enter the date (month, day and year) this item will be installed at Teale Data Center. Use the MM/DD/CCYY format.

Configuration Model Enter the model number for this item.


39


SECTION VII

COST INSTRUCTIONS


Quantity Enter the quantity of this item that will be installed at the Teale Data Center.

CPUs Enter the number of processors that will be implemented on this item for the Date Needed.

Memory (GB) Enter the gigabytes (GB) of memory that will be implemented on this item for the indicated Date Needed.

Storage (GB) Enter the gigabytes (GB) of storage that will be implemented on this item for the indicated Date Needed.

Teale Costs Base + Dedicated

Enter the calculated Teale Cost for the base system plus the dedicated server charge for this item for the Date Needed.

One-Time Setup Charge

No entry required.

Added CPUs Enter the calculated Teale Cost for the number of additional processors that will be implemented on this item for the Date Needed.

Memory Enter the calculated Teale Cost for the gigabytes (GB) of memory that will be implemented on this item for the indicated Date Needed.

Storage Enter the calculated Teale Cost for the gigabytes (GB) of storage that will be implemented on this item for the indicated Date Needed.

DB Licenses Enter the calculated Teale Cost for DB Licenses for the number of concurrent users utilizing this item that will be implemented for the indicated Date Needed.

New Network Connectivity

Enter the calculated Teale Cost for implementing any required new network connections.

Consulting Services

Enter the calculated Teale Cost (number of consulting services hours * cost per hour) for any required Teale Data Center consulting services.

If web/applications support services are to be provided by Teale for all non-production, as well as production, web/application servers, add a separate line under each particular web/application server and enter the appropriate Teale web/applications services staff support cost under the Consulting Services column.


40


SECTION VII

COST INSTRUCTIONS


Total Teale Cost

Enter the Sum of the Teale Costs for the Base + Dedicated, Added CPUs, Memory, Storage, DB License, New Network Connectivity, Consulting Services for this item.


41


SECTION VII

COST INSTRUCTIONS

12B. Cost Table VII – 12B – System Integrator Teale On-Going Costs (Mid-Range) by Fiscal Year (Continued)


FY _____/_____ Total


Total Cost Enter total of all fiscal years.


42


SECTION VII

COST INSTRUCTIONS


COST TABLE VII - 12B - SYSTEM INTEGRATOR TEALE ON-GOING COSTS (MID-RANGE)

Fiscal Year ________/________Equipment Schedules Configuration Teale Costs

Description of Uses Location Date

Needed Model Quantity CPUs Memory (GB)

Storage (GB)

Base + Dedicated

One-Time Setup

Charge

Added CPUs Memory Storage DB

LicensesNew Network Connectivity

Consulting Services

Total Teale Cost

FY _____/_____ TotalTotal Cost


SECTION VII

COST INSTRUCTIONS

13A. Cost Table VII – 13A – System Integrator Non-Teale On-going Hardware Maintenance Costs

List the on-going cost for any additional hardware the System Integrator Bidder propose reside at the 21st Century Project site identified in Cost Table – 7A – System Integrator Non-Teale One-time Hardware Costs.

The System Integrator must supply the staffing necessary to support any non-Teale hardware on Cost Table VII – 15.

Include those annual service costs projected to be paid by the State for maintaining the proposed operating system and application program hardware for the system being proposed to ensure the hardware remains in good operating condition.



Item Description Enter the description of the item being proposed. Use a separate line for each hardware maintenance item required for a complete system. Include in the Description the hardware module identification serial number, if applicable.



Enter the unit maintenance cost for this item including all discounts.

Total Maintenance Cost

Enter the total cost of each hardware item.

FY _____/_____ Total

Enter the fiscal year total of all columns not shaded

Total Cost Enter the total of all columns not shaded.

Sate of CaliforniaCONFIDENTIAL DRAFT 05/24/05

44


SECTION VII

COST INSTRUCTIONS


COST TABLE VII - 13A - SYSTEM INTEGRATOR NON-TEALE ON-GOING HARDWARE MAINTENANCE COSTS

Fiscal Year ________/_________

Item Description QuantityUnit Annual Maintenance

CostTotal Maintenance

Cost

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17FY____/____ Total

Total Cost

HUMAN RESOURCES/PAYROLL RFP DGSCO-03-0840-70

SECTION VII

COST

14A. Cost Table VII – 14A – System Integrator SCO-Owned On-going Software Maintenance/License Costs

For the system being proposed, list the cost of maintenance and licensing for all 3 rd party software (Refer to Appendix C – Glossary) not delivered by the System Integrator Bidder or SAP which the Teale Data Center or the Controller’s Office will be required to purchase. List the cost of maintenance and licensing for each fiscal year the 3 rd party software will be used. Include those annual service costs projected to be paid by the State for maintaining the proposed software and the cost of upgrading to the latest software version.

This table reflects the maintenance and licensing cost for software identified Cost Table VII – 8A – System Integrator SCO-Owned One-time Teale/SCO Software Costs.


COLUMN HEADING


Item Description Enter the description of the item being proposed. Provide a detailed list of products/services included in the price of the identified item. For example, License Fees may include cost of the software for an upgrade, access to the bidder held desk, etc. Include in the Description the software item identification serial number, if applicable.

Quantity Enter the quantity of this item required or the number of software users.

Per User Software License Cost

Enter the per user software licensing cost for the each software item.

Total Licensing Cost Calculate total User Software Licensing Cost (Quantity X Per User Software Licensing Cost)


46


SECTION VII

COST

14A. Cost Table VII – 14A – System Integrator SCO-Owned On-going Software Maintenance/License Costs (Continued)

COLUMN HEADING



Enter the unit maintenance cost for this item including all discounts. Include those annual service costs projected to be paid by the State for maintaining the proposed software and the cost of upgrading to the latest software version.

Total Annual Maintenance Cost

Multiply “Quantity” by “Unit Annual Maintenance Cost”.

Total Software Maintenance/ License Cost

Enter the total cost of each software item. (Total Licensing Cost + Total Annual Maintenance Cost)

Help Desk Software License

Enter an “X” to indicate additional Peregrine Help Desk software license costs.

Teale/SCO Identify whether the software will reside at Teale or the Controller’s Office.

Software that will reside on Teale hardware, enter “Teale”.

Software that will reside on SCO hardware, enter “SCO”

Teale Admin Fee Teale Data Center charges an administrative fee for dedicated software (Reference Appendix C – Glossary) residing on the mid-range hardware.

For all dedicated software multiply “Total Software Maintenance/License Cost” by 6%.

Do not include an administrative fee for software purchased by the Controller’s Office.

NOTE: Do not enter any information for the Peregrine Help Desk software. This software does not reside at Teale.


Enter the sum of the “Total Software Maintenance/License Cost” and the “Teale Admin Fee” columns.

NOTE: For the Peregrine Help Desk Software – Enter the amount listed in the “Total Software Maintenance/License Cost” column.

F/Y _____/______ Total

Enter the fiscal year total of all columns not shaded



47


SECTION VII

COST


COST TABLE VII - 14A - SYSTEM INTEGRATOR SCO-OWNED ON-GOING SOFTWARE MAINTENANCE/LICENSE COSTS

FISCAL YEAR __________/____________

Item Description Quantity

Per User Software

License Cost

Total Licensing

Cost

Unit Annual Maintenance

Cost

Total Annual Maintenance

Cost

Total Software

Maintenance/License Cost

Help Desk Software License

Teale/ SCO

Teale Admin Fee


1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

FY_____/______ Total

Total Cost


SECTION VII

COST

15. Cost Table VII – 15 – SI/SAP On-going Staffing Costs – Support

Enter the total costs for each applicable fiscal year in which there are system support and on-going maintenance costs for System Integrator Bidder and SAP Staff.

List the roles to be performed by System Integrator Bidder and SAP staff, the corresponding pay classifications and the number of full time equivalents (FTE) needed each month by fiscal year. Separate roles into categories (e.g., Executive, Training, etc.) as listed. Provide the name of the specific individuals proposed for all roles at or above the Lead Level. Refer to the attached proposal, Volume III – Cost Data – Cost Table VII – 11 and Cost Table VII – 16 for SAP staff information.

If a System Integrator Bidder or SAP staff is assigned part-time to one role and part-time to another role, the FTE for that staff may be divided accordingly into the appropriate roles.

Add additional sheets for each fiscal year to address consultant staffing as staff move from implementation roles to support roles after the first implementation.

Refer to Section V.C.14 – Post-Award Administrative and Business Requirements, Project Staffing and Organization Requirement.



PART ONE FULL-TIME EQUIVALENTS NEEDED FOR SUPPORT


Phase Enter a brief description of the system support phase. Information should reflect when system support begins as staff move from implementation to support roles.

Role Enter the roles to be performed by the SI Bidder and SAP staff.

Pay Classification Enter the classification of the supplier’s staff performing the work.

Salary Rate Enter the salary rate for the SI Bidder or SAP Pay Classification.


Enter the name of the specific individuals proposed for all roles at or above the Lead Level.



Enter the total number of SI Bidder and SAP FTEs required for each role proposed for the fiscal year.


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COST

15. Cost Table VII – 15 – SI/SAP On-going Staffing Costs –Support (Continued)


PART ONE FULL-TIME EQUIVALENTS NEEDED FOR SUPPORT

Fiscal Year – Total Amount

Multiply the “Fiscal Year – Total FTE” by the “Salary Rate”. Enter the total salary cost for support services by SI Bidder and the SAP staff by role.


Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year Total – FTE”.


Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year - Total Amount”.

PART TWO SUMMARY OF FTES BY PAY CLASSIFICATION NEEDED FOR SYSTEM SUPPORT

Pay Classification Enter the pay classifications identified above only once.

SI/SAP Staff Identify if the pay classification refers to a SI Bidder staff or a SAP staff.

Enter SI for SI Bidder Staff.

Enter SAP for SAP.

July – June Enter the monthly totals for the each summarized pay classifications listed.


Enter the total number of SI Bidder and SAP FTEs required for each summarized pay classification proposed for the fiscal year.

Fiscal Year - Total Amount

Enter the total amount for system support services by SI Bidder and SAP staff by classification.


Last Fiscal Year Only (last page only) – Add all of the “Fiscal Year - Total FTE”.


Last Fiscal Year Only (last page only) – Add all of the “Fiscal Year – Total Amount”.


Total Supplier Staff On-Site

Enter the actual number of supplier staff (not FTEs) that will be on-site during the system support phase.


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COST


COST TABLE VII - 15 - SI/SAP ON-GOING STAFFING COSTS - SUPPORT

Add additional sheets for each fiscal year to address staffing for system support and maintenance.Fiscal Year:



SOW Ref. Role

Pay Classification

Salary Rate


Total FTE

Total Amount

Total FTE

Total Amount

FULL-TIME EQUIVALENTS NEEDED FOR SYSTEM SUPPORTExecutive (e.g. Advisory, Engagement, Software, Client Service, Partners, Executives)

Project Management and Administration (e.g. Project Manager, Contracts, Financial, Quality, Integration, Administrative Staff)

Functional Areas (e.g., Payroll, Employment, Benefits, Leave Accounting, Timekeeping, Position Management, Business Process, Reporting, Testing)

Technical Infrastructure (e.g., Software Support, Database Management, Help Desk)

Technical Development (e.g., Modifications, Enhancement, Conversion, Interfaces, Reporting, Testing, Information Access)Conversion

Interfaces (External to HRMS)

Interfaces (Internal during Implementation)

Reporting

Testing

Information Access

Interactive Voice Response

Technical Support for Non-Production Web/Application Server Software

Technical Support for Hardware Residing at Project Site

Security (e.g. Software, Functional, Hardware)

Training

Change Management

Other

PART TWOSUMMARY OF FTEs BY PAY CLASSIFICATION NEEDED FOR SYSTEM SUPPORT

Pay Classification SI/SAP Staff

TOTALSTOTAL SUPPLIER STAFF ON-SITE


SECTION VII

COST

15A. Cost Table VII – 15A – State On-going Staffing Costs – Support

List all proposed State resources to be assigned to this project for system support.

The System Integrator Bidder must identify the specific role to which the resources will be assigned, the pay classification for staff serving in that role, and the number of full time equivalents (FTE) resources serving in that role per month. The resources must be grouped according to categories (executive, functional, technical, etc.). The System Integrator Bidder must identify the fiscal years, FTEs, and salaries as staff moves from implementation to system support and maintenance.

If a State staff is assigned part-time to one role and part-time to another role, the FTE for that staff may be divided accordingly into the appropriate roles.

Add additional sheets for each fiscal year to address state staffing for system support through the project’s end. Do not include state staff for implementation.

Refer to Section V.C.14 – Administrative and Business Requirements, Project Staffing and Organization Requirements.



PART ONE FULL-TIME EQUIVALENTS NEEDED FOR SYSTEM SUPPORT

Phase Enter a brief description of the system support phase. These phases must be coordinated with the various plans that are submitted with your Final Proposal.

Role Enter the roles to be performed by state staff.

Pay Classification Enter the classification of the state staff performing the work.

Salary Rate Enter the Salary Rate for each Pay Classification. Refer to the Supplier Library, Section 6 – State Staffing Costs, Monthly Salary Rate w/Benefit Factor.





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SECTION VII

COST

15A. Cost Table VII – 15A – State On-going Staffing Costs – Support (Continued)


PART ONE FULL-TIME EQUIVALENTS NEEDED FOR SYSTEM SUPPORT


Multiply the “Fiscal Year - Total FTE” by the “Salary Rate”.


Last Fiscal Year Only (last page only) – Add all of the “Fiscal Year – Total FTE”.


Last Fiscal Year Only (last page only) – Add all of the “Fiscal Year – Total Salary”

PART TWO SUMMARY OF CLASSIFICATIONS NEEDED FOR SYSTEM SUPPORT

Pay Classification Enter each classifications identified above.

July – June Enter summarized monthly totals for each summarized classification listed.




Add the “Fiscal Year – Total Salary” from Part One for each Pay Classification.


Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year –Total FTE”.


Last Fiscal Year Only (last page only) - Add all of the “Fiscal Year – Total Salary”.



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SECTION VII

COST


COST TABLE VII - 15A- STATE ON-GOING STAFFING COSTS - SUPPORT

Add additional sheets for each fiscal year to address staffing for maintenance and system support.Fiscal Year:



Role Pay ClassificationSalary Rate*

Total FTE

Total Salary

Total FTE

Total Salary

FULL-TIME EQUIVALENTS NEEDED FOR SYSTEM SUPPORTExecutive

Project Management and Administration

Functional Areas (Payroll, Employment, Benefits, Leave Accounting, Timekeeping, Position Management, Business Process, Reporting, Testing)

Technical Infrastructure (Software Support, Database Management, Help Desk)

Technical Development (Conversion, Interfaces, Reporting, Testing, Information Access)

Upgrade

Security

Training

Change Management

Other

PART TWOSUMMARY OF CLASSIFICATIONS NEEDED FOR SYSTEM SUPPORT

Pay Classification

TOTALS


SECTION VII

COST

16. Cost Table VII – 16 – Category Summary for One-time and On-going Costs

Enter Total Cost for each applicable category.


One-time Development Costs

Enter only those costs that are for one-time expenses for the following items:

VII – 1B – SCO-Owned Software

Enter Total from Table VII – 1B – System Integrator SCO-Owned One-time Software Costs.

VII – 2A – SAP Training

Enter Total from Table VII – 2A – System Integrator Additional One-time SAP Application Training Costs.

VII – 2B – Other Training

Enter Total from Table VII – 2B – System Integrator Other One-time Training Costs.

VII – 5B – Teale Enter Total from Table VII – 5B – System Integrator Teale One-time Costs (Mid-Range) by Fiscal Year.

VII – 7A – Non-Teale Hardware

Enter Total from Table VII – 7A – System Integrator Non-Teale One-time Hardware Costs.

VII – 8A – SCO-Owned Teale Software

Enter Total from Table VII – 8A – System Integrator SCO-Owned Teale/SCO One-time Software Cost.

VII – 11A – SI/SAP Staff

Enter Total from Table VII – 11A – SI/SAP One-time Staffing Costs – Implementation.

VII – 11B – State Staff

Enter Total from Table VII – 11B – State One-time Staffing Costs – Implementation.

Fiscal Year One-time Cost Total

Enter the total one-time cost for each fiscal year.

Total Costs Enter total of all columns.

Offshore Costs Break out from the “Total Cost” for each cost category the total offshore costs as applicable. These costs are informational only.

Offshore means: Vendor services provided pursuant to this proposal by staff located in any country other than the United States.


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COST

16. Cost Table VII – 16 – Category Summary for One-time and On-going Costs (Continued)


On-going Costs Enter only those costs that are for on-going expenses for the following items:

VII – 3B – SCO-Owned Software Maintenance/ License

Enter Total from Table VII – 3B – System Integrator SCO-Owned On-going Software Maintenance/License Costs.

VII – 12B – Teale (Mid-Range)

Enter Total from Table VII – 12B – System Integrator Teale On-Going Costs (Mid-Range) by Fiscal Year.

VII – 13A – Non-Teale Hardware Maintenance

Enter Total from Table VII – 13A – System Integrator Non-Teale On-going Hardware Maintenance Costs by Fiscal Year.

VII – 14A – SCO-Owned Teale Software

Enter Total from Table VII – 14A – System Integrator SCO-Owned On-going Teale Software Maintenance/License Costs.

VII – 15 – SI/SAP Staff

Enter Total from Table VII – 15 – SI/SAP On-going Staffing Costs – Support.

VII – 15A – State Staff

Enter Total from Table VII – 15A – State On-going Staffing Costs – Support.

Fiscal Year On-going Cost Total

Enter the total On-going cost for each fiscal year.

Project Fiscal Year Total

Enter the total project cost by fiscal year by adding the “Fiscal Year One-time Cost Total”, and the “Fiscal Year On-going Cost Total”.

Total Cost Enter total of all columns.

Offshore Costs Break out from the “Total Cost” for each cost category the total offshore costs as applicable. These costs are informational only.

Offshore means: Vendor services provided pursuant to this proposal by staff located in any country other than the United States.

Total Estimated Offshore Cost

Enter the total of all the cost categories’ “Offshore Costs”


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COST


Unanticipated Tasks Enter the fixed hourly rate that will be used to calculate the cost for unanticipated tasks that may occur during the project. Enter the fixed hourly rate for each role listed. (See Section V.14 – Project Staffing and Organization Requirements for more on unanticipated costs.)

TOTAL PROJECT COST

Enter the Total Project Cost by adding all “Project Fiscal Year Total” amounts and the “Total Unanticipated Costs.”


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COST


COST TABLE VII - 16 - CATEGORY SUMMARY FOR ONE-TIME AND ON-GOING COSTS

One-Time Development Costs

Fiscal Year (July through

June)

VII - 1B SCO-Owned

SoftwareVII - 2A SAP

TrainingVII - 2B Other

Training VII - 5B Teale

VII - 7A Non-Teale

Hardware

VII - 8A SCO-Owned Teale

SoftwareVII - 11A

SI/SAP StaffVII - 11B State

Staff

Fiscal Year One-time Cost

Total

Total CostsOffshore Cost: *

On-going Costs

Fiscal Year (July through

June)

VII - 3B SCO-Owned

Software Maintenance/

LicenseVII - 12B Teale

(Mid-Range)

VII - 13A Non-Teale Hardware

Maintenance

VII - 14A - SCO-Owned

Teale SoftwareVII - 15 SI/SAP

StaffVII - 15A State

Staff

Fiscal Year On-going Cost

TotalProject Fiscal

Year Total

Total CostsOffshore Cost: *

Unanticipated TasksHours Hrly Rate Total

Senior Business Analyst: 5,000 $0Senior Technical Analyst: 5,000 $0

Total Unaticipated Costs: $0Total Estimated Offshore Hours:

* These costs are informational only and will not be evaluated.Offshore: Vendor services provided pursuant to this proposal by staff located in any country other than the United States.

TOTAL PROJECT COST:

A._INTRODUCTION - - / · Web view2009-08-31 · Hardware 1. 2. Submission of Cost ... 2A. Cost...

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