AIM FRB MeetingOverview

4-6 November 2009

Jake Aplanalp, NAWCTSD, AIM Pgm Mgr

Meeting Logistics

• Parking• Base Access – not needed• Coffee• Vending Machines• Food• Facilities• Come & Go as needed…

• Introductions and Action Item review• NETC N7 Status update on:

– JDTA Pilot Effort and CPM involvement– NAVEDTRA 130 Series/ILE guidance re-write and

effect on AIM/CPM• NETC AIM/CPM Pilot Project Status Report• AIM Enterprise Central Site Planning• AIM User Training – current courses / curr dvlp

course / CSFE role / CPM• AIM Usage Increase across NETC/SYSCOMs

Review of AgendaWed 4 Nov session

• NETC Fleet Assessment Initiative• AIM/CPM Briefing/Demo on New Software

Capabilities• Software Release Status• Electronic Classroom Integration S/W

(ECIS) Demo• Reports from AIM IPTs• Center/SYSCOM Discussion on AIM use in

their organizations

Review of AgendaThurs 5 Nov Session

• AIM Governance Process & Procedures• Review of Prioritized AIM I/II Change

Requests (ACRs)• Review of Prioritized Modernized AIM

Functional Requirements Matrix (FRM)• Wrap-Up/Action Items

Review of AgendaFriday 6 Nov Session

Open Action Items from May 09 Meeting

POC Issue Action Status Comment

FRB members

FRB members concerned that current AIM CMS functionality supports only a linear, single-path capability

provide Jake Aplanalp use case inputs on what functionality they require AIM CMS to support for multi-path course schedules

No inputs received

FRB members

Several FRB members recommended adding additional video help clips to those already developed and posted on the AIM Web page

submit candidate topics to Jake on which AIM team should develop and post additional video help files

Mike Clifford submitted a number of AIM I-related topics on 8 Jun; no other inputs - Paul Graf continuing to develop detailed CPM/LO Module help video snippets and posting on Web page - demos at this meeting

Mark Brockway

Mike Christoff of CSCS reports operational problems with use of CMS interface between AIM I and CeTARS

explore problem with CERS-AIM interface in terms of difficulty to import updated version of the same CDP

No movement to date

Open Action Items from May 09 Meeting(contd)

Jake Aplanalp

FRB Metadata IPT needs guidance on Sea Warrior enterprise architecture approach to metadata structure and business rules

coordinate with Scott Dunlap / PEO-EIS on their metadata business rule and governance effort on enterprise IT architecture and application selection

Jake explored with CAPT Sweetman (PMW-240) during their meeting; CAPT Sweetman invited Jake to have AIM team participate in PEO-EIS metadata working group - CAPT Sweetman reconfirmed with Jake that AIM team will be involved in enterprise metadata IPT when established - should also be part of ETMDS start-up discussions once award is made

Leo GrassiFRB Metadata IPT needs guidance on baseline metadata structure and business rules

facilitate Center review of current CPM/LO Module metadata vocabularies and use cases to get user-define requirements and processes

Jamie Stewart/Teresa Rippeon demo'd current metadata capabilities to Leo Grassi and ITP on 7 Oct

Open Action Items from May 09 Meeting(contd)

FRB members

Jake Aplanalp needs input from FRB members on action related to Roles, Privileges, and Workflow IPT workflow recommendations

review draft Roles, Privileges, and Workflow IPT functional reqts as posted on SharePoint and provide their community’s input to Jake Aplanalp on potential value added by the workflow capability

No inputs received

Jake Aplanalp

FRB members are not confident that NETPDTC-hosted Metaframe-based AIM Central Site will be responsive enough to be useful

coordinate with NETPDTC to identify currently hosted Metaframe applications that FRB community members can try to test performance on those applications, which should extrapolate pretty accurately to AIM

NETPDTC prototype of AIM Central Site nearly ready for testing; prototype testers being identified and accounts being set up by NETPDTC

Open Action Items from May 09 Meeting(contd)

Jake Aplanalp/ AIM team

FRB members expressed interest in exploring a range of options for improved AIM support for Instructor Personalization of AIM-based curricula

analyze range of instructor personalization options from increasing AIM II DP spacing for manual personalization to adding full IP capability within the AIM toolset

Jake to coordinate with Virgil Hart to see if NETC is investigating use of Elite - Jake arranged for an Elite demo for the FRB meeting

Introductions

• Name• Command / Organization• Time Involved w/ AIM• Previous FRB Experience?

Backup Slides

Action Items from May 09 FRB Meeting

All May 09 Mtg Action Items – p. 1

POC Issue ActionInitiated

DateActual

CompletionStatus Comment

Jake Aplanalp

FRB members uncertain about competency / skills definition model and business rules as key factor in ILE content development

coordinate with NETC N74 to define current competency model structure and forecast future course of action

14-May-09 30-Jul-09

31 Jul: SLC ITS project set to be initial prototype for using JDTA data as input to CPM - team demo'd to Jon House and staff next week. Based on ITS lessons learned, NETC to finalize and promulgate JDTA process.

Jake Aplanalp/ AIM team

FRB members uncertain about schedule and business rules for using new CPM TPP/TCCD functionality when available in Spiral 4

develop a list of questions as the basis to coordinate with NETC N74 on data interface(s) between AIM I/II TPP/TCCD functions and CPM TPP/TCCD functions and supporting business rules on implementation, transition, and parallel operation

14-May-09 29-May-0929 May: integrated with AI 98 on traditional vs. modernized AIM usage decision tree and use cases

Jake Aplanalp/ AIM team

FRB members concerned with lack of classified processing capability for CPM and LO Module

develop white paper on SIPRNET implementation of CPM and Metaframe-based AIM I/AIM II/LO Module

14-May-09 10-Jul-09

10 Jul: Ben, Steve, and James Chen drafted a list of hw/sw/technical support requirements - Jim consolidated inputs and generated summary sheet per Jake's request - ready for coordination with CNI

FRB members

FRB members concerned that current AIM CMS functionality supports only a linear, single-path capability

provide Jake Aplanalp use case inputs on what functionality they require AIM CMS to support for multi-path course schedules

14-May-09 No inputs received

All May 09 Mtg Action Items – p. 2

FRB members

FRB members concerned that current AIM CMS functionality supports only a linear, single-path capability

provide Jake Aplanalp use case inputs on what functionality they require AIM CMS to support for multi-path course schedules

14-May-09 No inputs received

FRB members

Several FRB members recommended adding additional video help clips to those already developed and posted on the AIM Web page

submit candidate topics to Jake on which AIM team should develop and post additional video help files

14-May-09

Mike Clifford submitted a number of AIM I-related topics on 8 Jun; Ron Zinato submitted input; no other inputs - Paul Graf continuing to develop detailed help video snippets and posting on Web page - demos at this meeting

Mark Brockway

Test item data in AIM LO Module is good candidate for next Web service interface with CeTARS

coordinate with AIM team on NETPDTC governance Enterprise Mgmt Framework (EMF) input for possible test item data interchange from AIM to CeTARS

14-May-09 25-Jun-09

10 Jul: CeTARS change request submitted by CNATT (Chief Baldwin on 24 Jun, approved by NETC N73 (Howard Davey), and sent to CeTARS team for action on 25 Jun.

Mark Brockway

Mike Christoff of CSCS reports operational problems with use of CMS interface between AIM I and CeTARS

explore problem with CERS-AIM interface in terms of difficulty to import updated version of the same CDP

14-May-09 2 Oct: no movement to date

Jake Aplanalp

FRB needs input from CeTARS on list of candidate data elements available in AIM for Web service input to CeTARS

recycle the AIM “wish list” (data elements in AIM that could be Web serviced into CeTARS) developed by the AIM team and socialized with the FRB after the Nov 08 FRB and send to Mark Brockway and Cheryl Udovin for their chop

14-May-09 19-Jun-09

19 Jun: Jake met with Mark and Cheryl Udovin on 19 Jun. As a result of this meeting, Jake distributed Cheryl's updated "wish list" to AIM team for review and further coordination.

All May 09 Mtg Action Items – p. 3

Jake Aplanalp

FRB Metadata IPT needs guidance on Sea Warrior enterprise architecture approach to metadata structure and business rules

coordinate with Scott Dunlap / PEO-EIS on their metadata business rule and governance effort on enterprise IT architecture and application selection

14-May-09

2 Oct: Jake explored with CAPT Sweetman (PMW-240) during their meeting; CAPT Sweetman invited Jake to have AIM team participate in PEO-EIS metadata working group - CAPT Sweetman reconfirmed with Jake that AIM team will be involved in enterprise metadata IPT when established - should also be part of ETMDS start-up discussions once award is made

Leo GrassiFRB Metadata IPT needs guidance on baseline metadata structure and business rules

facilitate Center review of current CPM/LO Module metadata vocabularies and use cases to get user-define requirements and processes

14-May-09Jamie/Teresa demo'd current metadata capabilities to Leo Grassi and ITP on 7 Oct

Jake Aplanalp

FRB members need guidance on how/when AIM I/II metadata capability could add value to existing traditional content

get status report on EDE implementation of when the content repository will be on-line in terms of how quickly AIM-generated learning content should be reviewed for standardized metadata content

14-May-09 13-Jul-0917 Jul: Jake explored with CAPT Sweetman during their meeting; CAPT Sweetman invited Jake to have AIM team participate in PEO-EIS metadata working group

FRB members

Jake Aplanalp needs input from FRB members on action related to Roles, Privileges, and Workflow IPT workflow recommendations

review draft Roles, Privileges, and Workflow IPT functional reqts as posted on SharePoint and provide their community’s input to Jake Aplanalp on potential value added by the workflow capability

14-May-09 No inputs received

Jake Aplanalp

FRB members are not confident that NETPDTC-hosted Metaframe-based AIM Central Site will be responsive enough to be useful

coordinate with NETPDTC to identify currently hosted Metaframe applications that FRB community members can try to test performance on those applications, which should extrapolate pretty accurately to AIM

14-May-092 Oct: NETPDTC prototype of AIM Central Site nearly ready for testing; prototype testers being identified and accounts being set up by NETPDTC

FRB members

Roy Hoyt solicited FRB membership review of JDTA draft process flow discussed at 14 May DCO meeting

review the Job-Duty-Task Analysis (JDTA) draft process flow and provide feedback on functional reqts to Roy Hoyt copy to Jake Aplanalp

14-May-09 25-Jun-0910 Jul: consolidated team inputs sent to Jake on 25 Jun; pending his review and submittal to Roy Hoyt

All May 09 Mtg Action Items – p. 4Jake

Aplanalp/ AIM team

NETC N7 plans to implement JDTA process as soon as manpower and training communities provide feedback

provide LOE and schedule estimate to incorporate JDTA functionality into CPM ASAP after NETC N7 incorporates user community feedback into JDTA business process

14-May-09 10-Jul-0910 Jul: JDTA now part of Spiral 4 baseline per Mod 1 to DO 0058; incorporated in Reqts Worksheet now being reviewed for concurrence by AIM team

Jake Aplanalp/ AIM team

FRB members expressed interest in exploring a range of options for improved AIM support for Instructor Personalization of AIM-based curricula

analyze range of instructor personalization options from increasing AIM II DP spacing for manual personalization to adding full IP capability within the AIM toolset

14-May-09

2 Oct: Jake to coordinate with Virgil Hart to see if NETC is investigating use of Elite ECIS as enterprise application - GD-AIS (Steve Kramek et al.) provided excellent Elite demo for Jake and team on 9 Jul - Jim met with Jane Callanan and Barb Michalek (Carley "A" School project pm) at AMTI and tentatively arranged to do Elite demo for their team soon - Jane and Barb working with team and with Terry Williams of CNATT to discuss with him in 30-60 day timeframe - no change this week - Jake wokring on an Elite demo for the FRB meeting

AIM team

FRB members indicated users are often confused about correct method to insert graphics into the Graphics Library and use those graphics in TG Sheets

develop and post help video on how to add graphics into TG sheets via the Graphics Library as well as the rationale for what format of graphics to enter and why to use Library vs. paste directly into TG sheet

14-May-092 Oct: Paul to incorporate in ongoing video demo production effort

Jerry Benzel /

Mike Clifford

FRB members expressed interest in defining the functionality and determining the level of effort to add Exercise Controller Guide (ECG) functionality to AIM I / II

work with AIM team to define range of ECG implementation options and support AIM team development of level-of-effort estimates; coordinate with Karen Pohl on support for NSWC High-risk Exercise sheets

14-May-09 4-Sep-09

4 Sep: ECG implementation per FRB working group FD part of recently awarded DO 0066 - NSWC resources also enroute to NAWCTSD to support implementation of EBS functionality - Karen Pohl provided EBS FD and reviewing ECG FD for commonalities - Tiffany drafting SOW to implement EBS functionality - Jim provided initial cost analysis to process DO

Jake Aplanalp / AIM team

with NETC N74

FRB members unsure about implementation/transition process to CPM/LO Module from current AIM I/II toolsets

provide use cases and visual process diagram/decision tree for using CPM/LO Module, AIM I/II, or mix of both

14-May-09 17-Jul-0917 Jul: Jake submitted finalized draft incorporating SLC comments to Roy Hoyt/Larry Farmer on 16 Jul