Aiesec maastricht information booklet board positions spring 2015

AIESEC Maastricht

Spring 2015 Full-time and Part-time

Board Positions

2 START YOUR EXPERIENCE AT AIESEC MAASTRICHT – BOARD POSITIONS 2015

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Dear student,

Great that you are considering a board position within AIESEC Maastricht! Since 1948, more than 1

million students have fulfilled a board position within the largest international student organization

in the world: AIESEC!

This information booklet will help you to understand the bigger picture of this organization, why and

how it was established, but also why this organization can be relevant for you. All over the world,

there are more than 90,000 students from 125 different countries working for AIESEC.

Every AIESEC experience depends on the person that decides to take on the challenge. What do

you want to develop, learn or experience? Do you want to work in a close team, learn how to guide

and coach people, send students on an exchange, set up and maintain relations with multinational

companies and organisations, or have you always wanted to attend an international conference?

Anything is possible, and an AIESEC board year, both full-time and part-time positions, gives you the

opportunities to do so.

We hope that after reading this booklet you will have a good image of all the things AIESEC can offer

you and hopefully you will be even more interested to apply for a part-time or full- time board

position. Enjoy reading and hopefully we will see you soon at AIESEC!

On behalf of AIESEC Maastricht,

Lisa van Beers

Local Committee President & Finance 2014-2015


[email protected]

The History of AIESEC

In 1948, seven economics and business students of Western Europe came together in Stockholm. They

founded of what has grown out to be the largest international student association of the world: AIESEC.

AIESEC is an acronym for Association Internationale des Etudiants en Sciences Economiques et

Commerciales: an organisation set up for students in economics, business and related studies.

Nowadays, AIESEC is no longer strictly an economics and business related organization, it is open for

students of every study.

With the idea of recovering the good relations between European countries, the founders of AIESEC

aimed for peace and fulfilment of humankind’s potential. They believed they would achieve this goal by

giving individuals the experience of living and working abroad themselves. By giving people cultural

experiences, they would create mutual cultural understanding.

Currently AIESEC has grown from 7 to 125 countries. AIESEC has become the largest student

association in the world, with about 90,000 active members at this very moment. It forms an

international platform for young people to discover and develop their potential to provide leadership, and

have a positive impact on society.

“I commend AIESEC's continuing efforts to develop the future business leadership of our countries."

Nelson Mandela


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The programs AIESEC has to offer

At AIESEC, we aim to develop students next to their university studies. With still increasing globalization

and an abundance of political, religious and cultural disputes all over the world, there is a need for a

generation of young entrepreneurial and ambitious people who look further than just the boundaries of

their studies and their own country. Within AIESEC, our goal is to develop these students, and give

them the tools to have a positive impact on society in their professional lives later on. In order to do this,

we have three main programs in the Netherlands:

Board Positions

AIESEC Maastricht is run by a board of 33 students. We have part-time positions as a team member in

one of the four teams, and we have six full-time positions in the Executive Board of AIESEC Maastricht.

In these functions everyone gets the chance to develop themselves in both a professional and personal

way.

Exchange Programs

In order to create global cultural understanding, we send people all over the world on professional

internships (Global Internship Programs) and volunteer projects (Global Community Development

Program). In addition, we also receive interns from every corner of the world, and place them at

companies in the Limburg region.

Career Events

We organize career events in order to bridge the gap between student and employer, and help students

in finding their dream job by differentiating themselves from others. By organizing career events on both

a local and national level, we help students going forward in their professional lives.


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The AIESEC experience – join the board

A sparkling year is what you can expect when you choose to fulfill a board position within AIESEC! At

our local office in Maastricht, we work currently in a team of 33 motivated and ambitious students in four

different teams. On a daily basis, we run our processes, we talk to students, to companies, we write

strategy, we send and receive students to and from all around the world, we organize events and of

course, we have a lot of fun. A board position within AIESEC is based on 4 pillars.

Accelerate your growth

In AIESEC, we focus on personal and professional development of our members.

We believe that most growth comes through a process of learning by doing.As a

board member of AIESEC you will experience a professional work environment and

enjoy the opportunity to learn in this environment. AIESEC offers you trainings,

personal coaching and feedback sessions to grow further.

Develop a global mindset

AIESEC offers an international work environment with numerous opportunities to

get in touch with different people and cultures. You will have the opportunity to

collaborate with international colleagues, to participate in one of the 470

international conferences organized during the year, and to go abroad yourself.

Expand your network

AIESEC is the largest student-run network in the world. You will meet numerous

new people on a local, national and international level. Furthermore, you will get in

contact with clients and partner companies as BCG, OC&C and Randstad.

AIESEC offers the opportunity to get in touch with prospective employers and

discover the many opportunities present.

Enjoy participation

An AIESEC board year can be characterized by a ‘work hard, play hard’

mentality: we provide our professional services by putting a lot of effort in it, but

we strongly acknowledge the value of pleasure and fun during and after work.

Many social activities are organized throughout the year, such as team

weekends, dinners, weekly drinks, and more.


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Front

Office

The structure of AIESEC

AIESEC International is the global umbrella organization of AIESEC, located in Rotterdam. Twenty-one

people of different nationalities work full-time to coordinate all global AIESEC activities and

communicate between the 125 countries in which AIESEC is present. In The Netherlands, AIESEC is

located in 11 university cities: Amsterdam, Groningen, Leiden, Maastricht, Nijmegen, Rotterdam,

Tilburg, Twente, Utrecht, Delft and Wageningen.

AIESEC Maastricht’s Local Committee consists at the moment of 33 board members. Six of them

represent the daily executive board, coordinating the 4 different teams of AIESEC Maastricht. 26 part-

time board members are all responsible for their own tasks within one of the teams.

The following image represents the organizational structure of AIESEC Maastricht:

LCP: Local Committee President

VP Ferit: Vice President Finance, External Relations, and IT

ICX: Incoming Exchange

oGCDP: Outgoing Global Community Development Program

oGIP: Outgoing Global Internship Program

AMB: Ambassadors Program

MaM: Make a Move

Executive

Board

Back

Office

LCP VP

Ferit ICX oGCDP oGIP AMB MaM

Team

6X

Team

6X

Team

5X

Team

6X

Team

5X


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Available Positions

We are looking for new members that will start their functions in July 2015, for the following positions

and teams (more information on the specifics follow on the next pages):

Full-time positions:

Executive Board Members (x 6):

Local Committee President

Vice President Finance, External Relations & IT

Vice President Incoming Exchange

Vice President Outgoing Global Community Development Program

Vice President Outgoing Global Internship Program

Vice President Ambassadors Program

Part-time positions:

Incoming Exchange Team (x 5):

Account Managers

Acquisition Managers

Trainee Managers Outgoing Global Community Development Program Team (x 4):

Marketing Managers

Process Managers

Talent Managers

Outgoing Global Internship Program Team (x 3):

Marketing Managers

Process Managers

Talent Managers Ambassadors Program (x 6)

Finance & ER Manager

Logistics Manager

Marketing Manager

Selection Manager

Preparation Manager

Country Contact Manager

Make a Move (x 2)

Marketing Managers


[email protected]

Executive Board

The Executive Board consists of seven people working full-time for AIESEC Maastricht. They are mainly

responsible for the development of AIESEC Maastricht as an organization and they coordinate all the

projects that AIESEC offers.

Main responsibilities:

Keep track of the continuity of AIESEC Maastricht

Create a strategic plan for AIESEC Maastricht and make sure it will be implemented

Decision making on a general level

Lead, motivate and support all the members of AIESEC Maastricht

Represent AIESEC Maastricht nationally and internationally

Decision making and strategic thinking on a national level

Contact with external relations: university, companies, and students

Local Committee President (LCP)

The LCP gives direction to and support the whole AIESEC team. He or she ensures the continuity of

AIESEC Maastricht. Furthermore, the LCP will form a key figure in coordinating and representing the

local committee. The LCP leads meetings of the Local Committee, the Executive Board, and meetings

with external relations. The LCP serves both as an overall support for all members as well as the person

who keeps track of the strategy of the whole LC. An LCP also has frequent contact with AIESEC on the

national level and with the other committees in The Netherlands.


[email protected]


Human Resources

External Relations

Communication & Coordination

Strategy & Planning

Vice President Finance, External Relations & IT (Ferit)

The Vice President Ferit works closely together with the Local Committee President. He or she is

responsible for ensuring the financial situation of AIESEC Maastricht now and in the future. The VP

needs to make decisions about investments and budgets. Next to that, the VP is responsible for external

relation exploration and relationship management. He keeps close contact with the Local Advisory

Board, Sponsor group & university related connections. Finally, the VP makes sure that the information

systems in the office are up to date. The VP will also have regular contact with VPs of other local

committees in the Netherlands and the national committee.


Finance

External Relations

Management Information Systems

Vice President Incoming Exchange (ICX)

The Vice President Incoming exchange is responsible for the Incoming Exchange program. It is your

goal to create and raise quality traineeships and receive foreign trainees in Maastricht. You will work

closely with your team and the Executive Board. On a regular basis you have contact with your Dutch

counterparts of other Local Committees and VPs ICX of the National Board. Apart from this you and the

board will discuss and implement strategic plans concerning AIESEC Maastricht.


• Motivate and support the ICX team

• Manage and expand relations with local companies

• Achieve the team targets


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• Implement the Strategic Plan for the ICX team

• Holding the final responsibility for receiving and supporting foreign trainees who come to

Maastricht (on a formal and a social basis)

Vice President Outgoing Global Community Development Program (oGCDP)

The Vice President Outgoing Global Community Development Program is responsible for the volunteer

projects of the Outgoing Exchange Program. This involves sending University Maastricht students

abroad on a volunteer project and guiding these students in the process of going abroad. You are

responsible for reaching the set targets and goals. You lead, support and motivate the oGCDP team.

Together with the EB you will discuss strategic issues concerning the whole LC. You will also regularly

have contact with VPs oGCDP of other local committees in The Netherlands and the national

committee. In addition, you will keep contact with foreign AIESEC committees.


• Motivate and support the oGCDP team

• Achieving set targets and goals

• Implement the strategic plan of AIESEC in the oGCDP team

• Manage contact with Maastricht University and AIESEC abroad

• Holding the final responsibility for all students going abroad

Vice President Outgoing Global Internship Program (oGIP)

The Vice President Outgoing Global Internship Program is responsible for the professional internships

of the Outgoing Exchange Program. This involves sending University Maastricht students abroad on a

professional internship and guiding these students in the process of going abroad. You are responsible

for reaching the set targets and goals. You lead, support and motivate the OGX team. You will focus on

developing alliances with external parties in Maastricht and in foreign countries to establish

partnerships. Together with the EB you will discuss strategic issues concerning the whole LC. You will

also regularly have contact with VPs oGIP of other local committees in The Netherlands and the

national committee.


• Motivate and support the oGIP team


[email protected]

• Achieving set targets and goals

• Implement the strategic plan of AIESEC in the oGIP team

• Manage contact with Maastricht University and AIESEC abroad

• Holding the final responsibility for all students going abroad

Vice President Ambassadors Program

The Vice President Ambassadors Program is responsible for the most well-known National Program of

AIESEC in The Netherlands. This program will select 20 so-called Ambassadors out of 500 participants

providing them with the best international experience out of their student career. As a VP Ambassadors

Program you are responsible in managing the complete process, from finance to selection. You will

guide and develop a team of five part-time members. You will be the face of the program by travelling

through the country, giving presentations to local branches, companies and universities. You will be in

direct contact with the National Board of AIESEC and receive a lot of freedom in the changes you want

to make to the program.


Motivating and supporting your team members

Responsible for the strategic and financial structure of the progam

Responsble for the further improvement of the quality, the financial sustainability of the program

Responsible for the planning of the process from marketing to selection, and representing the

program throughout the country

Financial Compensation

As a full-time board member of AIESEC Maastricht you are entitled to 12 months of compensation from

the university (which is similar to your study financing). You can stay enrolled in your studies if

necessary, but you can also choose not be enrolled at the university while doing your board year. This

would mean not having to pay tuition fees, but still receiving the 12 months of financial compensation.

For questions, please approach any of the current Executive Board members.


[email protected]

Thinking about applying for the Executive Board?

First of all, you are up for the biggest and most amazing challenge of your student life! If you want more

information, you can always:

Send an e-mail to [email protected]

Come to one of our information moments:

- Monday 9th of March: info drinks at Café Falstaff, 20.30h

- Tuesday 17th of March: info lunch at Café Ma van Sloun, 12.30h

- Monday 23rd of March: info evening at SBE, 20.00h

Get in contact with the current EB Members to receive more information about the available

positions:

LCP / VP Ferit: Lisa van Beers, [email protected], 0620453122

VP ICX: Eveline Dowling, [email protected], 0612783984

VP oGCDP / oGIP: Yvette Fransen, [email protected], 0644305570

VP Amb: Iris Bras, [email protected], 0627538361

Should you want to apply for one of the Executive Board functions, then please send an email to

[email protected] so we can send you the instructions.

Application deadlines:

Local Committee President: 19th of March 2015, 16.00h

Vice President: 29th of March 2015, 16.00h

mailto:[email protected]







[email protected]

Part-time positions

As a part-time member, you will be part of one of the four teams of the Local Committee and contribute

to its performance. You will spend on average 15 hours per week on AIESEC. The four teams will be

described on the next pages of this booklet.

Incoming Exchange team

Goal of the team:

As a member of the ICX team you are responsible for the Incoming Exchange program. Together with

both your coordinator and the other ICX team members it is your responsibility to create as many quality

traineeship opportunities as possible in Maastricht and surrounding areas. In addition, you are

responsible for receiving and supporting foreign trainees who come to Maastricht for a traineeship.


• Creating quality traineeships in Maastricht and surrounding areas

• Searching for suitable candidates for these traineeships by contacting abroad AIESEC offices

and searching an online database

• Keeping close contact with the companies that wish to receive foreign trainees

• Arranging formalities to ensure that a foreign trainee can come to the Netherlands

• Organizing social activities for AIESEC trainees in Maastricht


[email protected]

Outgoing Global Community Development Program team

Goal of the team:

As a member of the oGCDP team you are responsible for the outgoing volunteer projects. Together with

both your coordinator and the other oGCDP team members you select, support and prepare students

who wish to do a volunteer project with AIESEC.


• Setting up and executing an effective marketing plan to promote the AIESEC brand and recruit

students for international internships

• Coach students who go abroad with AIESEC by guiding, supporting and preparing them for

their internship

• Organizing events in order to either recruit students or to prepare them for their internship

abroad

• Keeping contact with abroad AIESEC offices and students that have been sent abroad

Outgoing Global Internship Program team

Goal of the team:

As a member of the oGIP team you are responsible for the outgoing professional internships. Together

with both your coordinator and the other oGIP team members you select, support and prepare students

who wish to go on a professional internship with AIESEC.


• Setting up and executing an effective marketing plan to promote the AIESEC brand and recruit

students for international internships

• Set up partnerships with external parties in Maastricht and foreign AIESEC committees

• Selecting suitable students for the program and executing the interviews.

• Coach students who go abroad with AIESEC by guiding, supporting and preparing them for

their internship

• Organizing events in order to either recruit students or to prepare them for their internship

abroad


[email protected]

Ambassadors Program team

Goal of the team:

The Ambassadors program is one of the four national programs of AIESEC in the Netherlands. In this

program talented young students obtain the opportunity to gain a unique international experience. By a

national selection process 20 first and second year students will be selected from over 500 applications.

In groups of two, they will be sent to ten countries as an ambassador of AIESEC The Netherlands. After

an intensive preparation the duos will start their trip and stay abroad for 6-8 weeks during the summer

holidays.

The Ambassadors Program is a national program; as a result you will be travelling a lot to other AIESEC

cities in The Netherlands. Due to the peaks during marketing, selection and preparation periods, you will

spend on average 20 hours per week as a part-time member of this team.


• Setting up a national marketing strategy and implement the strategy in collaboration with the

other AIESEC committees in The Netherlands

• Select 10 destinations for the summer project

• Creating an extensive selection method to select 20 students out of 500 applicants

• Set up an preparation cycle to prepare the participants for their experience abroad

Make a Move team

Goal of the team:

As a member of the Make a Move team, you will help your fellow students getting closer to their future

employer, by providing them with career and development opportunities both online and offline. You will

not only organize events on a local level, but will also organize a national Talent Day where 60 high-

potential students from all over the country will have an interactive and challenging day with 6 top

companies in a specific work field.


[email protected]

Main Responsibilities:

Each new team decides how these tasks are divided among the team members:

• Marketing

• External Relations

• Acquisition

• Logistics

• Event management


[email protected]

Expectations

What does AIESEC expect from you?

If you are interested in joining AIESEC Maastricht, these are some things we expect from you:

Enthusiastic students with a good motivation for joining AIESEC

Students with a global view and international interest, as you will meet international trainees

The ability to look beyond your own function and contribute to the local committee as a whole

Students that have a strong connection to the vision and values of our organization

Team players

Ambitious people who want to achieve something in today’s world

Pro-activity

Good social skills

Some more practical issues concerning the member profile of AIESEC:

You spend around 15 hours a week on AIESEC as a part-time board member. You will work

full-time as a member of the Executive Board. These hours include office hours, marketing,

team and LC meetings, trainings and activities with the trainees.

Tuesday evenings will then become your AIESEC evenings as we have meetings every

Tuesday and drinks afterwards!

It is possible for every university student to apply (all studies and faculties).

If you decide to apply, you must apply for AIESEC in general, but you can indicate your

preference for a certain team or position.

If selected you will be a member of AIESEC for the duration of 1 year.


[email protected]

Thinking about applying for a part-time board position?

You are able to apply for AIESEC Maastricht by sending the following documents to

[email protected]

- Letter of motivation (in English)*

- CV

- List of grades

- Picture

More information? Visit our information evenings:

Monday 23rd of March at SBE, 20.00h

Tuesday 7th of April at SBE, 20.00h

Application deadline:

12th of April, 16.00h

We are looking forward to receiving your application!


Aiesec maastricht information booklet board positions spring 2015

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