AIESEC in Islamabad Job Catalogue 2014-2015 QIII (1).pdf

8/10/2019 AIESEC in Islamabad Job Catalogue 2014-2015 QIII (1).pdf

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AIESEC in Islamabad, C/O UG Coordinator, NUST Business School, Sector H-12, Islamabad, Pakistan

Executive Body 2014-2015


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The function of our Job Catalogue is to provide clear descriptions of positions available in AIESEC

Islamabad to new members or members looking to change positions.

The Job Catalogue provides a clear idea of the commitment level required by each member byestablishing accountability, relationships, time commitments, and most importantly a detailed

description of what each position entails.

PORTFOLIO DESCRIPTIONS

INCOMING EXCHANGE (ICX)

The Incoming Exchange portfolio is responsible for the delivery of one of AIESECs highlight products:

Exchange. This is done by creating, maintaining, and building on the external partnerships and

relationships with AIESEC's corporate stakeholders and Non-governmental Organizations (NGOs). ICX

members market the Global Internship Program and Global Competency Development Program to

companies, responding to recruitment needs and allowing companies a direct link to a global

network and the international potential of young people. Through servicing activities they ensure a

high number of quality internships for incoming interns and provide a source of partnership revenue

for the LC. Additionally, this team is concerned with matching the company with an intern. ICX also

has the task of ensuring that incoming interns from other countries have an enjoyable and

comfortable stay.

PROJECTS

Projects, a relatively new addition in the structure is responsible for the inception, organization and

operation of issue based projects termed as Projects Based on Exchange (PBOX). Members of the

projects team supervise the LC projects and try and secure grants or sponsorships as a potential

source of revenue. The portfolio requires passion and great deal of effort from the members.

FINANCE AND LEGAL (F&L)

The Finance and Legal portfolio is responsible for the budgeting, tracking, and reporting of AIESEC'srevenues and expenses. Using standard templates, financial software, and financial policies and

reporting procedures, AIESEC produces accurate and consolidated quarterly statements that keep

the financial history of the Local Committee intact, resulting in transparency and ensuring

accountability within the LC.

OUTGOING EXCHANGE (OGX)

Outgoing Exchange (OGX) is one of the three Exchange portfolios of AIESEC in Islamabad. The main

aim of OGX is to facilitate the outgoing process of providing quality exchange to AIESEC members

and Exchange participants from Raising to Matching and finally to Realizing them to global AIESEC

internships. The team efforts are concentrated on ensuring that this process is completed


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successfully by providing clear expectation settings through effective promotion, maintaining quality

through following the Global Competency Model and by developing lasting professional ties with

foreign AIESEC Local Committees.

BRANDING AND COMMUNICATIONS (B&C)

Having started its functions as part of the Marketing and Communications portfolio, B&C is now an

independent portfolio in its own right. The focus of Branding and Communications in this term will

be not only to provide support to other portfolios but also to cater to promotional, branding,

information management, public relations and communication needs of the LC. In addition, its

members' work will also be centred on enhancing brand recognition, increasing brand awareness

and creating brand value for the LC within AIESEC and corporate network.

EXTERNAL RELATIONS (ER)

The External Relations portfolio deals with the aspect of interfacing external stakeholders primarily

the companies in the Corporate Sector in terms of sales, brand positioning and overall engagement.

This portfolio is responsible for selling different AIESEC products best suitable for the companies,

increasing avenues of engagement with our external stakeholders, creating opportunities for

externals to interact with AIESEC members and redefining existing AIESEC products to reflect more

customer focus and value addition.

The most rewarding portfolio in AIESEC, External Relations gives you corporate exposure. With ahuge clientele of AIESEC all around the world and with the market potential of expanding the AIESEC

network in different industries all over Pakistan the members shall be given a true chance to develop

and hone their communication and negotiation skills and get to develop close relationship with

industry leaders also helping them with their future endeavors. External Relations is the most

delicate portfolio of all as they shall be representatives of AIESEC in Islamabad throughout the whole

Industry.

TALENT MANAGEMENT (TM)

Talent Management is responsible for the professional and personal development of the local

committee as well as the recruitment, induction, tracking and development of an AIESECer. Talent

Management plays a crucial role in the allocation of talent and mapping the leadership pipeline of

the LC. TM has the role of ensuring that each member in every portfolio has a meaningful job

description and is equipped with the necessary knowledge and tools to accomplish whatever task

they have been set. TM also plans, organizes and carries out the annual recruitment campaign for

AIESEC. The functions of TM are divided into four modules: Member Education, Experience

Management, Human Resource Management and Performance Management.


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PORTFOLIO STRUCTURE

The following positions, along with TLD positions are called Leadership Position (TeamLeader). Every person beholding these positions handles a team of individuals of diverse

numbers under them. All those are known as Team Members.


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Incoming Exchange (iGIP)

Vice President: Ahsan Zaidi

What it takes to be an ICX-er!

Consistency is the sole driver of ICX, realizations are a given if youre

consistent enough.

If you wish to challenge yourself with infinite occasions for corporate

exposure, ICX is where you ought to be.

You have to realize that accomplishing something in ICX isnta piece of cake;

it requires you to be sincerely dedicated.

Exchange is the core product of AIESEC and ICX is the backbone of this organization

and working in this portfolio means that you are the backbone of this organization

but with power comes responsibility and every ICX-er is responsible for making an exchange

happen.

Note: Each member must go through the JD of the role they apply for. Trackers will be different

this time. Each member of Incoming Exchange will be tracked accordingly.

Portfolio Structure


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Expectations

1015 hours work per week.

Attend all meetings and Events. Both portfolio and AIESEC in general.

Respect your Superiors, Peers and Sub-ordinates.

Bringing in the expected, tangible results.

Teams Information

AIESEC International has divided iGIP into four sub-products all over the globe. Those four sub-

products are Teaching, Marketing, Management and Information Technology. These sub-products

are represented by a coloured triangle and all four of them constitute to combined iGIP portfolio.

The first teamin this portfolio will be teaching, which is denoted by a yellow triangle. This team will

be responsible for Raising, Matching and Realization but the team leader and team members all will

be responsible for one area only that is teaching or education. They will have to work in a team to

look for possible TN takers, raise forms with them then look for best possible EPs, match them and

then help them in realization.

LCVP iGIP

Team LeaderTeaching

5 Team Members

Team LeaderMarketing

5 Team Members

Team LeaderManagement

5 Team Members

Team Leader

I.T. andEngineering

5 Team Members


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The second teamin this portfolio will be Marketing, which is denoted by green. Although Marketing

and Management both come under business administration but the reason Marketing is a separate

focus are is that there is a huge supply of marketing EPs so it has to be considered a separate sub-

product.

The third team, Management includes all other aspects of business such as Finance, HR etc. It is

denoted by a red triangle. The team will have to work together and look for possible TN takers, raise

forms with them then look for best possible EPs, match them and then help them in realization.

The third teamin this portfolio will be Information Technology and Engineering, which is denoted by

a blue triangle. The team will have to work together and look for possible TN takers, raise forms with

them then look for best possible Eps, match them and then help them in realization.

Job Descriptions

ICX Team Leader

Planning and Responsibilities

Work with LC VP ICX

Establish the teams exchange goals for the term with LC VP ICX

Make weekly updates to LC VP ICX and the LC on the performance and activity of the ICX

team

Build plan of ICX activities Plan the development of team members

Ensure proper training of members, including conference attendance


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Inform members about myaiesec.net links and other resources

Work with all team leaders in LC to coordinate companies Introduce all trainees to the whole

LC, and establish activities for trainees

Keep in regular contact with trainees, once a week, fortnightly check-ins, and monthly

evaluations Have a central list of companies, and keep it updated - who is responsible and

when they will next be contacting

Exchange

Perform exchange according to the TN Taker Flow

Ensure traineesand TN Taker servicing

Ensure pre-exchange, mid-term and post-exchange evaluations

Members Development

Ensure that members are motivated

Ensure that membersgoals are aligned to the organizational goals

Ensure that members achieve their personal and professional goals

Give feedback on members performance

Ensure members participate in LC learning activities

Timeline of work

Before start of term:

Create personal development plan (including competencies) with VP TM

Play an active role in the LC Leaders Meeting Attend all national and local conferences and seminars

Follow up on personal development plan

Ask members for feedback

During term:

Responsible to follow this time line and keep the VP updated

Responsible to meet VP ICX each week to discuss weeks progress and potential solutions

Responsible for educating the members on the product and accompanying them to meetings

to provide first hand training. Be a link between the team members and the VP ICX and facilitate the training process. The

TLD must communicate to the VP any need or gap in training that the members might be

feeling and organize meetings between the team and the VP to fix these problems.

Hold weekly team meeting with the team.

Accompany the members on sales meetings till they are trained enough to go on their own.

First 3 meetings are minimum for each member.

Ensure proper follow up with each partner approached by any of the team members.

Maintaining the quality of partner servicing by the team members is the leaders

responsibility. This includes follow up, collecting cheque, filling of evaluation forms, handling

any conflict etc.

Responsible for setting up meetings themselves and taking members along. Also the leader

must involve the members in any account that he/she is already managing to ensure smooth

transition when the leader moves on to new positions.


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Responsible for matching the TNs and providing contacts from the network to members.

Responsible for looking for opportunities for partnership in the global network and

cooperate with VP ICX to create such partnerships with other LCs.

Ensure proper documentation for visa processes for teams realizations and keep VP F&L in

the loop.

Effective communication strategy within team by managing team wikis and uploading and

archiving team progress.

Effective promotion of opportunities in Pakistan through classified and other social media.

After completion of term:

Submit a term report on the planned and actual achievement of goals and timeline.

Submit at least one case study from the teamsperformance that future ICXers can use. E.g a

complete case study of account raised, serviced and realized by the team, or report on

project, or sales strategy that proved most successful in getting sales etc

Transition the next team leader

Measure of success:

Achievement of planned results

Trainees satisfaction

Team membersretention rate

Personal experience report (PER)

ICX Team Member

Planning and Responsibilities

Work with all team leaders in LC to coordinate companies

Introduce all trainees to the whole LC, and establish activities for trainees

Keep in regular contact with trainees, once a week, fortnightly check-ins, and monthly

evaluations

Have a central list of companies, and keep it updated - who is responsible and when they will

next be contacting

Exchange

Perform exchange according to the TN Taker Flow

Ensure trainees and TN Taker servicing


Leadership Development

Create personal development plan (including competencies) with VP TM

Play an active role in the LC Leaders Meeting

Attend all national and local conferences and seminars

Follow up on personal development plan


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Projects (iGCDP)

Vice President: Eilaf Zehra

Projects Based on Exchange

Main Functions

Launching of projects, PBoX (Projects based on

exchange) and create marketing strategies to raise

partners and publicize the projects based on a

social cause. Encourage the involvement of LC

members in social activities pertaining to the

Project

Partner with companies/NGOs

Develop exchange goals for the project

Raise TNs with partner NGOs

Coordinate with the ICX Department in matching

TNs and realization of Trainees

Skills Needed

Passion for social based issues

Excellent communication skills

Motivation and consistent dedication

Portfolio Structure

LCVP iGCDP

Project LeadParhay GaPakistan

5 Team Members

Project LeadChange in

Progress 2.0

5 Team Members

Project LeadWomen

Empowerment

5 Team Members


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Job Descriptions

Project Team

Responsibilities

Preparation of EPs pre and post arrival

Promotions for internships to other countries

Communication between intern and partner

Assisting in the VISA process

Scanning for possible TN partners

Signing contracts with companies and uploading TN forms

Overview of sales pipelines

Ensuring matching process for the raised TNs

Preparing and running Project raising campaigns

Observing the market opportunities and researching the potential new markets to raise in

In charge of internal/global market research

Approaching companies for Re-raising

Conducting research for new project scope

Project Lead

The Project Lead is responsible for the projectspreparation, execution and follow-

up. The position entails the following:

To create and manage his/her team.

To create the projects timeline, and set different plans and strategies.

To ensure smooth-running of the project and enhance the experiences of

all stakeholders involved.

To find a suitable venue for the project and ensure all the necessary

logistics.

To plan and execute the promotional campaign. To provide the TN forms and be actively involved in the EPs selection,

preparation and integration.

To collect feedbacks from partners, participants, observers, the EP(s) and

share them with the VP Projects.

To pre se nt to the EB a detailed report (including the financial one) at

the end of his/her term and ensure a smooth transition.

Responsibilities toward the team:

To select his/her OCVPs in coordination with the LCVP Projects.

To define the membersroles and track their performance.

To set an effective internal communication system. To plan, organize and participate at the OC meetings.


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To en s u r e a high quality team experience a l l o w i n g a positive memberspersonal

development.

Projects Team Members

Responsibilities:

Securing LC-LC Partnerships

Promotion of AIESEC in Islamabads Projects and TNs

Ensure matching of TNs with EPs on GIS

Searching all sources of funding (making company/NGO lists for sponsorships)

Arranging and being present at meetings with companies/NGOs

Deciding upon clear terms and conditions with sponsors

Ensuring venues for learning events (in coordination with university representative)

Preparing and implementing an Intern Servicing Plan

Ensuring all necessary logistics throughout the period leading up to and during the project

(multimedia, technical support, printing, transport etc)

Coordinating with the B&C portfolio for posters and videos

Providing B&C with the content

Designing the email template for AIESEC in Islamabad projects

Arranging for video shoots/testimonials

Collecting Intern testimonials


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Outgoing Exchange (OGX)

Vice President: Neha Ali

General Responsibilities

Running entire recruitment campaign under Team Leader Exchange Recruitment

Recruiting Pakistani students as per the AIESEC model and sending them on exchange

Promoting AIESECs global exchange program Market research of potential places to send

Communication and follow up with EPs while overseas

International Marketing of Pakistani students for internships

Reintegrating Exchange Participants back into AIESEC

Arranging meetings with Ambassadors and Counsel Generals of foreign missions in Lahore under

Realizations.

Role To attract and select high potential people, to profile AIESEC in the student community,

facilitate the recruitment and selection process. The VPOGX is also responsible facilitate the

exchange process for members going on exchange. This system ensures successful delivery of

our internship program to people in the Work Abroad phase of their AIESEC Experience.

Main

Functions1. Recruitment

2.

Outgoing exchange

o Student Preparation

o Communication

o Re-integration


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Portfolio Structure

Job Descriptions

Team Leader Exchange Recruitment

Ensuring sales training activities for OGX members through encouraging

participation in information sessions

Overview of sales pipelines

Conducting Information Sessions

Ensuring collection of fees well in time before moving the recruited EPs to Matching phase

Ensuring matching process for the raised EPs

To confirm that all recruited EPs have paid process fees

Preparing for two main annual recruitments under the supervision of VP OGX and VPTM

Designing promotion material in line with target countries

External scanning for possible new members

Developing a plan for reintegration based on the number and type of people

required in the LC (in collaboration with VPTM and VPOGX)

LC encouragement/ preparation for Exchange/ CEEDership

Providing a basic organizational overview of AIESEC to potential members

Planning student application and selection process for core Recruitments

Clarifying EP expectations

Preparing EP packages

Prepare profiles for Pocket Recruitment Planning application and selection process

Screening applicants before the review board

LCVP OGX

Team LeaderExchange

Recruitment

5 TeamMembers

Team LeaderoGCDP

5 TeamMembers

Team LeaderoGCDP

5 TeamMembers

Team LeaderoGIP

5 Teammembers


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Planning and arranging SRBs

Promoting exchange opportunities to the LC

Raising EPs internally

Maintaining record of potential Exchange Participants

Signing student contract

Clarifying roles and responsibilities of all parties

Increase target pool for Recruitment

Incorporate Campus mail to promote Exchange in order to develop

authenticity and increased attention

Make an EPs Preferences Questionnaire (EPQ) where EPs are supposed to

tell 3 Preferences of their Countries and 3 for Fields.

Key Performance Indicators:

Number of applications received Promotion in terms of likes on recruitment page

Number of posters created

Prompt collection of fees

Time duration between collection of fee and updating status of form

Number of EPs raised internally

Number of Information sessions

Number of universities targeted

Team Leader oGCDP

TN supply research

Country partnership raising (LC2LC)Formal and Informal

Makes sure all EPs get matched on time

Keep track of EPQ

Allocate and Manage EP managers

Training over handling our database for searching for TNs and EPs

Attending and organizing matching mania

Promotions for EPs to other countries by coordinating with VP B&C

Communication between EP and foreign TN Manager

Assisting in the VISA process by providing AN

Clarifying EPs expectations and wishes

Educating EPs on how to search for TNs (myaiesec.net)

Clarifying EPs expectations

Develop Reverse Raising strategy

Develop and update Contact sheet

Collect and Manage EP documents

Have a shared EP Tracker document with Directors and VP OGX, updating the progress of

our EPs.

Arrange and attend Embassy visits

Prune and develop Embassy document by including more countries

Maintaining communication with receiving LC Planning activities for direct country preparation (language/cultural prep)


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Organizing departure procedures

OPSoutgoing preparation seminar to be conducted a total of 4 times in a year.

Make sure all EPs attend the OPS and Security is collected and EP Catalogues are distributed.

Ensure that the returning EP fills in the AIESEC Exchange Survey

Have EPs security deposit returned


No. Of partnerships

No. Of matches per month

Time duration between raising and matching

Efficient allotment of EPs to Managers

No. Of promotion emails of EPs

No. Of matching sessions

No. Of Matching Manias attended

No. Of GCDPs matched

No. of EPMs managed No. of successful embassy visits

No. of countries added to Visa document

No. of OPS conducted

Collection of Security deposits

Distribution of EP catalogues to all EPMs

Time duration between return of EP and refund of security

Team Leader oGIP

TN supply research

Country partnership raising (LC2LC)Formal and Informal

Makes sure all EPs get matched on time

Keep track of EPQ

Allocate and Manage EP managers

Training over handling our database for searching for TNs and EPs

Attending and organizing matching mania Promotions for EPs to other countries by coordinating with VP B&C

Communication between EP and foreign TN Manager

Assisting in the VISA process by providing AN

Clarifying EPs expectations and wishes

Educating EPs on how to search for TNs (experience.aiesec.org)

Clarifying EPs expectations

Develop Reverse Raising strategy

Develop and update Contact sheet

Collect and Manage EP documents

Have a shared EP Tracker document with Directors and VP OGX, updating the progress of

our EPs. Arrange and attend Embassy visits


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Prune and develop Embassy document by including more countries

Maintaining communication with receiving LC

Planning activities for direct country preparation (language/cultural prep)

Organizing departure procedures

OPSoutgoing preparation seminar to be conducted a total of 4 times in a year.

Make sure all EPs attend the OPS and Security is collected and EP Catalogues are distributed.

Ensure that the returning EP fills in the AIESEC Exchange Survey

Have EPs security deposit returned


No. Of partnerships

No. Of matches per month

Time duration between raising and matching

Efficient allotment of EPs to Managers

No. Of promotion emails of EPs

No. Of matching sessions

No. Of Matching Manias attended

No. Of GIPs matched

No. of EPMs managed No. of successful embassy visits

No. of countries added to Visa document

No. of OPS conducted

Collection of Security deposits

Distribution of EP catalogues to all EPMs

Time duration between return of EP and refund of security

OGX Team Member

Perform exchange according to the EP Flow

Management of EPMs

Assistance of Team Leader in all tasks

Collection of EP Testimonials

Ensuring Integrity of Exchange Recruitment

Promotion of Global Citizen and Global Talent Sub-brands

Conducting EP Interviews

Attending all team/portfolio meetings

Being present at all OPS and Induction events

Manage EPs in a proactive manner

Ensure EPs are provided with promotional material to take to foreign countries

Ensure EP reintegration




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Achievement of planned results

Meetings attended

EPs satisfaction

Personal experience report (PER)

No. of posts shared

No of LC2LC

No. of GCDP/GIP managed effectively

No. of GCDP/GIP matched


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External Relations

Vice President: Mubashir Tareen

Main Functions:

To attract, create and build partnerships with external organizations via different products and

platforms that we provide and maintain the relationship afterwards. The ER portfolio is also

responsible for university relations. To build and maintain relations with partners

Market Research

Handling the Board of Advisors

Client Relationship Management

Creating relations of AIESEC with outside Corporate and Non Corporate World

Skills needed:

Communication, interpersonal and networking skills

Critical Thinking

Public Speaking

Client Servicing

Account Management

Market research

Selling Skills

Marketing and communication skills


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Local Committee Vice PresidentExternal Relations

DirectorBusiness

Development

StrategicOperations

Officer

Information

Management

Officer

CorporateRelations

Officer

Director

Marketing

StrategicMarketing

Officer

3Sales

Officers

CommsOfficer

Director

Management

StrategicPlanningOfficer

EventManageme

ntOfficer

Coordination&

InitiativesResponsibl

e

Exchange module on myaiesec.net, e-synergy

Coordination and organisation skills

Coaching

General Objectives

Raising Sponsors and Partners to provide financial stability

Developing and managing relations with externals

Raise to Exchange RatioNumber of ER Raises leading Exchange raises

Client servicing according to the National guideline

Implementation of CRM system or strategies

Feedback from partners, response rate and rating of partners on NPS

LC-LC collaboration

Alignment with National Interest

Re-raising Partners

External Events Management

Alumni Engagement strategies and feedback

Contribution to other portfolios

Pipelining of Raises

Portfolio Structure


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Job Descriptions

Position Responsibilities and

Measures of Success (KPIs)

Director Business Development Client Servicing

Relations Development

Streamlining All Processes

Strategic Operations Officer

Planning Client Servicing

Executing Client Servicing

Developing Net Promoters Score System

Taking Feedback From Members

Taking Feedback From Partners

Taking Feedback From NST

Implementing CRM Strategies

Implementing Podio System

Alumni Engagement

Cross Functional Operations

Information Management Officer

MoU Handling Company List Handling

GBM Presentation Handling

Excel Sheet Handling

Tracker Points Handling

National Compendium Knowledge

Corporate Relations Officer

Assisting the operations of OGX

Contacting Embassies

Preparing the Visa Processing Document

Contacting different ministries to streamline theVisa process

Visiting and giving presentations in different

embassies to familiarize them with AIESEC



Director Management

Providing Support to OCs

Organize Local Events

Making Reports


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Strategic Planning Officer

Planning according to the current situation

Creating Event Report

Creating Impact Report

Keeping Conversion Rate High

Creating Client Servicing Report

Agenda Management

Event Management Officer

Creating Session Flow

Creating Feasibility for Local Events

Taking care of Logistics

Organizing Events

Handling Finances

Assisting the OCP of Local Congress '14 Assisting the OCP of AlumNight '14

Assisting the OCP of Corporate Networking

Dinner '14

Coordination & Initiatives

Responsible

Coordinating with other portfolios

Generating ideas for LC-LC Collaboration

Implementing LC-LC Collaboration Ideas

Managing AIESEC in Islamabads initiatives

Coordinating with Externals during events



Director Marketing

Raising Media Partners

Raising Sponsors

Raising In-Kind Partners

Strategic Marketing Officer

Performing Market Research

Approaching New Companies Finding Contacts in Companies

Contacting Advertising Agencies

Handling Public Relations

Handling Media Partnerships

Sales Officers

Contact Gathering

Cold Calling

Setting Meetings

Printing Proposals

Going to Meetings Arranging Transport


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Submitting Meeting Reports

Communications Officer

Designing the proposals (With the help of BnC)

Designing the invoices

Maintaining the virtual versions of proposals

Updating Website (With the help of BnC)

Updating Facebook (With the help of BnC)

Gathering promotional material from Partners


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Talent Management

Vice President: Ibrahim Tanweer

Role To manage the processes those are used in the organization to enhance competenciesdevelopment, motivation, and leadership of members as well as to manage our talent to make

our organization perform.

Main

Functions

1. Induction to AIESEC after new members are selected

2. Team allocation and selection

3. Provide opportunities in the learning environment

4.

Talent Goal setting; Tracking, Appraisals and Career planning5.

Member Education and Development

6. Talent tracking and pipeline management

7. Reward and Recognition

8. Managing Life Long Connections

9. Alumni Servicing

Key Skills

Coordination and organisation skills

Communication and Interpersonal skills

Conflict Resolution and Management

Consistence & Dedication


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V

PTM

Director HR

Director HR

Director Member

Development

Director AlumniServicing

V

PTM

Experience Manager

Education Manager

Performance Manager

Human ResourceManager

PortfolioStructure

JobDescriptions

Experience Manager

Manage the Quality of Membership

Ensuring the quality of the Induction process

Culture Management

Acting as the sole Organizational Counsellor to the LC

Conducting one-on-one and team counselling sessions

Career Planning

Facilitate processes to encourage IXP Add value to membership

AIESEC Career management

Team building activities in both teams and entire portfolios

Assessing organizational culture and suggesting corrective measures if need be

Manage the Leadership Pipeline

Alumni Relations Management

Management of Lifelong Connection

Manage Mentorship program

Learning circles

Ensuring the delivery of AIESEC experience to members of all the stages.

Develop tests and surveys to record member experiences. Organize activities for members leaving the organisation


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Arranging external training sessions for members

Getting Learning Partnerships

Involving Alumni for member training

Information management

All activities in collaboration and under the guidance of VPTM


Number of team building activities

Number of one-on-one member counselling sessions

Number of team counselling sessions

Number of learning partnerships

Number of Alumni actively involved in LC events

Members in LLC who remain engaged with AIESEC once they become Alumni

Number of learning partners for the LC

Mentorship plan designed and implemented

Delivery of all tasks on time

Education Manager

Learning Partnerships management

Management of the Membership Education Cycle

Coaching Implementation

Record, track and analyses the results of all appraisals

Facilitating member development based on core competency framework and personal vision

development

Manage the Leadership Pipeline

Evaluating training needs of LC and organising trainings accordingly

Analysing member competencies, and addressing any gaps with training programs, by

allocating the right responsibilities

Ensure that member development is tracked and recorded regularly

Analyse what kind of coaching members need and organise coaching

All activities in collaboration and under the guidance of VPTM


Number of training sessions conducted

Number of learning partnerships

Number of learning events held

Talent Appraisal of portfolios with respect to knowledge gaps

New initiatives taken for the development of members

Human Resource Manager

Review of membership

Information Management Collaboration with TM and OGX


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Maintaining exit and entry procedures

Creating a National Workforce

Pipeline Management

Organizational Structuring

Propose quarterly reform to the structure of the Local Committee

Quarterly HR Audits

Management of all databases

Ensuring members of AIESEC in Islamabad understand the working of each portfolio

Creating member profile with all relevant information

All activities under the supervision and guidance of VPTM


Conducting HR audits

Updates of all databases and formal and informal groups

Number of leadership opportunities

Clarification of JDs

Delivery of all tasks on time

Performance Manager

Development of a Performance Management System

Organize regular performance appraisal process with all members in the local committee on

a regular basis

Record, track and analyses the results of all appraisals Tracking of all member and their competencies

Information management

Maintaining and updating all forms of performance appraisal tools and performance trackers

Management of Team Minimums for all teams within the LC

Membership Review

Rewards & Recognition System


Number of Full Members

Number of Members on Probation Number of Members on Alert

Number of Membership reviews

Frequency and quality of performance appraisals


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Finance and Legal

Vice President: Osama Khalid

Role

To budget, track, and report on AIESECs revenues and expenses while handling the legal

aspects of the organization. This system ensures the ongoing financial sustainability of

the LC

Main Functions

1. Financial Management

2. Accounting

3. Office Administration

Ensure that all necessary resources are available for members to organise

activities (e.g. computers, paper, stationery etc.) Coordinate usage of office resources

Implementation of office rules

Office costs cutting

4. Direct involvement in LC activities

Organisation in LC activities

Participation in activities

5. Education in finance

Education of LCP & rest of EB

Education of all members on LC financial guidelines, rules and policies

6. Integration of interns

Key Skills

Attention to details

Accounting skills

Knowledge of legal affairs


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LCVP F&L

OSAMA KHALID

DIRECTORFINANCE

TEAM MEMBER(FINANCE)



DIRECTORGOVERNANCE

Portfolio Structure


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Job Descriptions

Position Responsibilities and Measures of Success (KPIs)

Director Financial

Management/ Team

Member (Finance)

Financial planning and budgeting for the term and each quarter

On-going financial review, comparing with the plan

Managing cash flow (coordinate incomes and expenditures in time)

Operational finances (operation with bank account and cash,

reimbursements)

Managing receivables and payables of the LC

Implementing financial rules and policies for all members

Implementing financial control

Decision making on short term and long term investments as an

integral part of LC management

Coordinating LC activities (conferences, TLAs, etc.)

Collect all necessary documentation for financial books

Use Exact for ongoing bookkeeping of all vouchers

Keeping the accounts up to date

Preparing the accounts for internal auditing and reconciliation

Analysis of financial books as an input for LC planning and decision-

making

Team Members will be embedded with exchange portfolios and

directly answerable to Director Financial Management.


Timely maintenance of LC accounts

In-time submission of Accounts Reports to the VP

Director

Governance

Coordinating with the administrations of the all concerned

universities for logistical issues

Assisting exchange portfolios and TM in conducting information

sessions

Maintaining official record of all activities in other universities

Maintaining a calendar for all LC events along with portfolio


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events/activities

Assisting within the portfolio

Coordinates with the VPs of exchange portfolios on all issues

regarding Visa and other legalities (XPP etc.)

Trains the LC for the same

Take care of issues regarding the Compendium and assist VP F&L

in providing compendium knowledge


Execution of Tasks within the deadlines.

Ensuring no logistical issues occur on events

Conducting a minimum of 1 Compendium Training event during

a quarter.

Conducting a minimum of 2 XPP Training events during two

quarters.


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Specialization ofteams in specific

AIESEC products andsub-products

Clear timeframe which

increaseproductivity

Clearunderstanding

of goals andexpected

outcomes

Branding &

Communications

(Comms, IM & PR)

Vice President: Tahira Naseem

General Portfolio Functioning

B&Cs functioning for all TMPs and TLDs will be project-based portfoliothat implies: The structure

of portfolio teams will be around LC Projects at hand keeping in view the peak times of all other

portfolio instead of LC functions. In the end, everyone in the team is working together and

performing collective tasks.

Why


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LCVPComms,

IM

&PR

Media & Public RelationsManager

Media & Publications Coordinator

Information System Manager

Blogger and Content Creator

Info Management Officer

Digital CommunicationsManager

Social Media CampaignsCoodinator

Strategic Comms/DesignManager

Graphic Designer

Graphic Designer

Major Responsibilities

Contribution on National level i.e., generation of campaigns, content, blogs, writing,

designs, framework and knowledge plans for AIESEC Pakistan.

EwA events planned, executed and contributed to.

Managing external and internal Comms of LC

Establishing and managing LC identity, brand & reputation

Knowledge/information management for education, trainings and sustainability

Co-creation and implementation of digital and offline marketing campaigns

Managing and maintaining online platformswebsite, myaiesec.net, PODIO, GIS

Social media, advertising, publications, media appearances and branding strategies for

students and corporate markets

Synergizing with every portfolio for successful execution of projects at hand

Communications with MCVP Comms & PR and NSTs as necessary

Expectations

Commitments of minimum 10 - 15 hours per week

Frequent initiation of new ideas and campaigns (Use of GTCM MODEL)

Attendance at all portfolio and LC events

Creative work

Portfolio Structure


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Job Descriptions

1.

Media & PR Manager and Coordinator

Overall Role

Working with the Strategic & Digital Communications Team, the Public Relations Manager will be

responsible for guiding public relations activities in the Local Chapter; strengthening stakeholder

relations through cross communication and maximizing AIESEC in Islamabads exposure through

media appearances and other PR events as well as gauging their effectiveness.

Skills Required

Leadership skills

Research and evaluationAnalytical Skills

AIESEC core products knowledge

Negotiation and Sales skills

Brand Management

Communications skills

Responsibility

Activities (Responsibilities) Measures of Success (KPIs)

Establishing and maintaining relationships with

print and digital media

Partnership Agreements (media, print,

universities)

Media appearances (TV/Radio/Editorial

mentions) throughout the year

Stakeholder profiles created

PR events and outreach

Representation of LC at third-party events

Number of external attendees at AIESEC

events

Number of EwA events/activities arranged

in collaboration with partners

Communication with stakeholders

through emails and digital channels

(Frequency/Feedback)

2.

Information Systems (IS) Manager

a. IM Officer

b.

Blogger and Content creator

Shall follow same JDs by working closely with

other teams and TM portfolio


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Overall Role

The Information Systems Manager, IM officer and blogger are all responsible for managing internal

communications and information flows within the LC and AIESEC Pakistan network. By improving

these processes, the team will help increase collaboration and preservation of organizational

knowledge across all portfolios.

Skills Required

AIESEC CRM Platforms knowledge (website,

myaiesec.net, PODIO, GIS)

Microsoft Office (Word, Excel and Powerpoint)

AIESEC core products knowledge

Synergistic HRM skills

Blogging and good writing skills

Responsibility


Manage LC digital communications across all

SM platforms

Number of views on website

Number of views contributed on national

website and digital channels

Number of blogs written and updated Number of visits on Blog articles

Number of updates on website

LC events covered interms of Photography

and write-ups

Creative generation of content that links

to website through SM platforms

Updates and manages knowledge management

plans on AIESEC digital platforms

(myaiesec.net, PODIO, GIS)

Number of wikis, files updated on

myaiesec.net

AIESEC platforms education plansdeveloped and implemented (TM

collaboration)

Training sessions delivered on AIESEC

platforms such as PODIO, GIS, myaiese.net

(Learning events)

Design and publish external and internal

newsletters and other booklets

Number of internal newsletters and

booklets published

Number of external newsletters and

booklets published Communication with stakeholders


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(Frequency/Feedback)

3.

Digital Communications Manager

a. Social Media Campaign Coordinator

Overall Role

The Digital Communications Manager and SM coordinator is responsible for all AIESEC in Islamabads

online marketing channels, including the website and social media presence. Not only this, the team

is expected to design national level social media campaigns by collaborating with team Branding.

Skills Required

Communications Skills

Microsoft Office (Word, Excel and Powerpoint)

AIESEC knowledge of support and core products

Photoshop and designing skills

SEO and visitor analytics

Digital Marketing

Responsibility


Manage, maintain updates and all external

communication across website and blogs

Brand adherence on all SM platforms

Number of updates on SM platforms for

LC and Projects pages.

Timely updates on SM platforms

Synchronization of all SM platforms

Number of SM customers (FB, twitter,

Insta) engaged

Number of new likes, followers and

visitors on all platforms

Number of new SM platforms introduced

Social media campaigns for AIESECs core

products (Exchange) and other peak times such

as Recruitment cycles, EwA events, branding

activities

New SM campaigns introduced

Number of SM campaigns planned and

executed

SM campaigns introduced for Synergies of

PR partners and LC campaigns

Shall follow same JDs by working closely with

other teams


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4.

Strategic Communications/Design Manager

a. Designer

b. Designer

Overall Role

The Design Manager and designers are responsible for determining the best ways for us to visually

represent our identity and products. Working with the Digital Communications and IS team to create

the right product presence, design, or logo, this position will help unify and strengthen AIESEC in

Islamabads visual brand.

Skills Required

Communications Skills

Microsoft Office (Word, Excel and Powerpoint)AIESEC knowledge of support and core products

Excellent Graphic designing skills

Planning and tracking skillsVideography

Brand Management

Responsibility


Developing brand-aligned promotional material

for LC and national level campaigns

- Marketing material for events

- Marketing material for digital and

offline campaigns

- Newsletters design

- Merchandise

- Videos

Brand adherence in all material

Merchandise made/contributed to Timely creation of posters for campaigns

or events

Timely creation of

banners/pamphlets/standees for

campaigns or events

Number of innovative designs/toolkits

introduced for any AIESEC product on

national level (AIESEC Pakistan channels)

Number of newsletters designs created

Number of videos made

Initiatives introduced to increase brand

awareness and create brand value

Number of EwA events planned and

executed in collaboration with PR team

Number of Trainings on graphic design

(learning events)

Offline external marketing events tracked

and planned for LC

Number of new initiatives introduced

(booklets, guides, merchandise, etc) for LC

& national level TMP/TLP/Exchange/EwA

contribution

Shall follow same JDs by working closely

with other teams


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AIESEC in Islamabad Job Catalogue 2014-2015 QIII (1).pdf

Documents

Transcript of AIESEC in Islamabad Job Catalogue 2014-2015 QIII (1).pdf