AICPA ENGAGE 2018 Prospectus€¦ · AICPA ENGAGE 2018 Prospectus ... practice management, ......

AICPA ENGAGE 2018 ProspectusYour sponsorship and exhibitor opportunities for the profession’s premier learning event

MGM Grand Las Vegas | June 11–14

Version Sept. 2017

What we doWe drive a dynamic accounting profession that works every day to build trust, create opportunity and grow prosperity worldwide.

We are 600,000+ members strong.

And our signature event — AICPA ENGAGE — reaches the accounting profession’s most-sought-after decision-makers.

Interact over four days with thousands of leaders in accounting, auditing, financial planning, law, estate planning, firm administration, practice management, tax and technology — all under one roof.

You can do in four days what might otherwise take four months or more!

Contact AICPA Exhibit Sales at 800.504.4749.

ENGAGE 2018 Sponsor & Exhibitor Prospectus | 2

2018 Sponsor & Exhibitor Prospectus | 3ENGAGE

What AICPA ENGAGE offers


300+sessions

4days of learning

275+speakers

20+networking opportunities

3,500+on-site and online attendees

74%of attendees representing sole practitioners to firms with 50 employees

2018 Sponsor & Exhibitor Prospectus | 4ENGAGE 2018 Sponsor & Exhibitor Prospectus | 4ENGAGE

AICPA ENGAGE is truly a one-stop shop to reach 3,500 CPAs and financial professionals. It is an information-packed event that addresses the issues facing today’s firms.

Your customer attends ENGAGE to:• Learn about firm growth strategies, practice management,

personal financial planning, audit practices, business advisory services and technology

• Identify firm value, succession planning, mergers and acquisitions, shifting to advisory services and the needs of the high-income client

• Stay on top with the latest federal and state income tax rulings, tax standards and regulations, health care and insurance updates, and small-business regulatory risks

• Adopt practice management techniques for staffing, marketing small- to mid-size firms, creating a cohesive culture, improving work processes, and increasing firm profitability

• Understand how technology benefits firms through improved client service

• Network with peers and learn about solutions and services that will improve their businesses and help their clients

What you’re looking for


Top 5 benefits to sponsor and exhibit

4 The number of attendees Get your name in front of 3,500+ CPAs and financial professionals seeking the tools and services they need to take their firms to the next level. Increase exposure in a competitive marketplace – on a much larger platform.

5 Amount of time spent with attendees The invaluable time spent face-to-face with existing clients and potential ones are unparalleled at this event. Hosted across several days, this event allows you to network during concentrated times, breaks, receptions and meals and many sessions. Recognize your clients and target market and their area of interest from their name badges, and we will direct them to you as well with an exhibit hall that is designed to be easily navigated.

3 Variety of options and pricing We designed our sponsorships and exhibit packages to help your business STAND OUT. With a variety of executive sponsorships levels, on-site and online opportunities, customizable booth options and general sponsorship items, we offer opportunities for all commitment levels and budgets.

1 Variety of attendees Reach the accounting profession’s most-sought-after decision-makers and buying influencers in focus areas including accounting, auditing, financial planning, law, estate planning, firm administration, practice management, tax and technology — all under one roof.

2 Types of attendees you reach 80% of ENGAGE attendees are the decision-makers of their organization. Top titles of attendees include Partner, Director, Senior Manager and Manager.


Audience and conference curriculumsAdvancedEstate Planning

AdvancedPersonalFinancial Planning

CPA Firm Management Association

Advanced Accounting andAuditing

Tax Strategiesfor theHigh-IncomeIndividual

Practitionersand TECH+

EDGE Career Development

The focus areas of your audience at AICPA ENGAGE• CPA • Accountant • Financial planner • Estate planner • Firm administrator • Tax practitioner • Technology expert • Attorney • Trust officer • Auditor • Underwriter • Bookkeeper • Risk manager• Financial reporting

The scope of attendee audience• CFO• Personal financial specialist• Human resource manager • Managing director • VP of finance • Certified financial advisor • Partner • Sole proprietor • Registered investment advisor • Business development director • Chief information officer • Managing partner • Controller • IT specialist


What to expect as an exhibitorYou will connect with your target audience.Attendees will be wearing lanyards with the color of their primary conference curriculum. Also, attendees will gather in the community lounges designated to each conference.

You will spend quality time with attendees.Extended networking breaks offer more time to prospect, strengthen relationships with existing clients and generate quality leads.

Traffic-building activities will attract attendees to walk the expo hall.Attendees will visit the exhibit hall to play the app-based vendor passport game attend evening networking receptions, attend CPE-credited educational labs, visit TECH demos, go to book signings, talk to speakers and, of course, network with you!

Exhibit hall has been designed for easy navigation.Each attendee will receive an exhibit hall map — available in the event app and the print program. Plus, prominent overhead signage and an information desk will ensure attendees find you quickly.


Attendee demographicsFirm size (public accounting members only)

Sole Practitioner 14% 2–5 Employees 20% 6–10 Employees 12% 11–20 Employees 13% 21–50 Employees 15% 51–99 Employees 8%100–500 11%501–1,000 2%1,000+ 5%

Region

South 30%West 34%Midwest 19%

Overall

Business/Industry 19% Consulting Firm 6% Public Accounting 75%

Top titles

Partner 47%Staff 14%Senior Manager/Manager 13%C-level Executive 8% Sole Practitioner 8% DIrector 6% Shareholder/Owner 4%

Northeast 13%International 4%


AICPA ENGAGE 2017 was the first of its kind.Attendees who participated in at least one session from each conference curriculum80+% of attendees stepped outside their primary focus and participated in multiple conferences offered as part of AICPA ENGAGE.

Average distribution of attendees’ time spent

3,500+ professionals, on-site and online

Advanced Personal Financial Planning 27%

Practitioners and TECH+ 20%

Tax Strategies for the High-Income Individual 19%

Advanced Estate Planning 12%

Advanced Accounting and Auditing 12%

Conference partner 10%

PFP 1,656

PST 1,845

TAX 1,610

EST 1,303

NAA 1,097

0 500 1,000 1,500 2,000

PFP

PST

TAX

EST

NAA

0 20%10% 40%30%

73%

87%

80%

4%

3%

5%

6%

5%

8%

13%

5%

3% 5%

82%

7%

8%

11%

74%

5%

60%50% 80% 90% 100%70%


Comments from our exhibitors

“ Connecting with people face to face — and really understanding their challenges and what they are looking for — starts the sales process for us and is a really important part of speeding up our sales process as well.”

— Ben Spoerl, Conarc Inc.


Sponsorship opportunities


Executive-level sponsorships designed to drive traffic to your booth, strengthen your brand and help your business STAND OUT as an industry leader.

Attendees return year after year to brush up on best practices, network with colleagues and learn about the latest products, services and technologies. In an uncertain economy, break free from your competitors by building recognition among true decision-makers who make a difference. Our attendees are the best of the best in the profession!

Executive-level sponsorships

Contact the sales team for more information on sponsorship opportunities.

Platinum Gold Silver

Sponsor benefits $75,000 $50,000 $35,000

Premium booth location (e.g., near entrance, on corner or near community lounges) Island 10x20 10x10

Opportunity to submit proposal for solution session (speaking presentation) l l lBranding options on material item, networking event or on signage 5 4 3

Banner ad on mobile app with link to your website l l lAd in conference program Full page 1/2 page 1/2 page

Logo on AV slides in session rooms l l lOpportunity to host a chatroom for one (1) day with AICPA ENGAGE online attendees l l l

Company listing on mobile app with link to company website 150-word description

100-word description

75-word description


Executive-level sponsorships

Platinum Gold Silver

Sponsor benefits $75,000 $50,000 $35,000

Company logo on the AICPA ENGAGE website as an executive-level sponsor l l lSignage on-site noting a Thank You to our sponsors l l lAccess to ENGAGE promotional marketing kit l l lNumber of badges with CPE credit, if needed 6 5 4

Additional badges with CPE credit available to purchase at a discounted rate l l lAdditional unlimited expo-only passes may be purchased at $600 each (no admission sessions, no CPE credit) l l lInvitation to attend all public food and beverage functions alongside attendees, including receptions l l lPre- and post-attendee list, including the names and postal addresses of participants (no email addresses or phone numbers) for one-time use l l l

Discount code offering a $100 discount off registration for your clients and prospects l l lRental of exhibit space including: (1) 6-foot skirted table (2) chairs (1) wastebasket l l l

Push notification on mobile app 2 1

Beacon to your booth or sponsored item/event l lCompany logo included in AICPA pre-conference communications l lSocial media promotion — general post with link to ENGAGE website sponsor page, "Thank you to our executive-level sponsors" on @AICPAConfs twitter l l


“ I will definitely recommend other exhibitors to attend AICPA ENGAGE. You interact with a whole different set of accountants and partners of CPA firms of all sizes, and really get to talk to people in all different disciplines as well.”

— Amy Vetter, Xero Americas




Speaking sponsorshipsThese sponsorships increase your visibility among ENGAGE attendees. We’ve created a variety of options for every budget which will help your company stand out among the crowd. Choose from educational, material, networking, technology or signage sponsorships.

General sponsorships include 2 all-conference badges, unlimited $600 expo-only badges (no access to sessions and no CPE credit), and sponsor recognition on-site, on conference website, and in conference program. Sponsorships at $12,000 or higher receive a 10’x10’ premium booth.

Educational sponsors

Solution session This speaking opportunity is available through executive-level sponsorships only. Presentation is subject to committee approval. It is 50 minutes in length and attendees receive 1 CPE credit. These sessions appear in the printed program, the conference website and on the conference mobile app.

$35,000 +

TECH demo Sponsor a TECH, service or product demo in the exhibit hall during a scheduled networking break. Your topic and speaker will be listed on the demo session schedule found in the printed program, conference website and on the conference mobile app.

$15,000

Education lab TED-talk style, 25-minute presentations located in the exhibit hall offering seating for 50+ attendees. These mini sessions are subject to committee approval and attendees will receive .5 CPE credits. Your topic and speaker will be listed on the education lab schedule, on the conference website and on the conference mobile app.

$15,000


Materials sponsors

Conference tote bag One of the most highly visible sponsorships available! Sponsor-branded tote bags to be handed out to each registered attendee. The bag will carry the sponsor’s company branding/logo. A complementary insert (promotional ticket, coupon, flyer, etc.) inserted into the conference tote bags of over 3,500 attendees.

$12,500

Exclusive lanyard Sponsor the branded lanyard provided to each registered attendee. Lanyards will carry your company branding/logo. $40,000

Luggage storage A centrally located luggage drop off station on Wednesday and Thursday with meter board signage and attendant. In addition to the physical signage, you will have an app notice and branded preferred luggage ticket for every attendee to keep for return pickup. Exclusive sponsorship. Optional sponsor-provided luggage tag keepsake.

$12,000

Exclusive notepads and pens AICPA will produce sponsor-branded notepads and pens which will be available ENGAGE resource area for attendees. $10,000

Guest room drop Sponsor provides item for room drop. Your item will be awaiting 3,500 attendees as they enter their sleeping room. $15,000

Conference program Conference program will be inserted into each tote bag and distributed to attendees upon check-in at AICPA Registration. Company logo on the front cover and full-page ad on the inside front cover. Exclusive sponsorship.

$20,000

Hotel water dispenser Your logo will be placed on water stations and dispensers located throughout the conference center and exhibit hall. A maximum of ten (10) branded exposure points.

$12,500 per day


General sponsorships


Technology sponsors

Exclusive mobile app ENGAGE18 app users will see your company logo on the landing page each time users open the app; your company will have a premier listing within the sponsor profile, a consistent rotating banner ad at the bottom of the app, and 1 scheduled push notification. In addition to the in-app exposure, the app is published in advance of ENGAGE and remains live throughout the event dates for a year after.

$25,000

AICPA ENGAGE webcast archives The AICPA ENGAGE materials website provides attendees access to audio/video recordings and PowerPoint presentations of all approved conference sessions in one convenient online location. Your banner ad will be featured on the archives and material handouts pages — visible each time an attendee visits the website post-conference.

$10,000

Exclusive power partner Customized device charging units throughout conference center and exhibit hall. Starts at $17,500

Wi-Fi Marketed as the Wi-Fi sponsor throughout the entire event on signage. Custom code available. $20,000

Media room (exclusive) Place your company logo and messaging in front of industry journalists by exclusively sponsoring the ENGAGE Media Room located in the registration lobby. Sponsorships include signage inside the ENGAGE Media Room and at the room entrance. Sponsor may place one promotional giveaway and/or a marketing flyer (with AICPA approval) in room on resource table. Provides the sponsor with the chance to get their branding in front of top industry journalists.

$12,000

Social media wall (exclusive) A large social media wall prominently features the sponsor's logo on a rotating loop. It will be located in the Conference Center. Text, photos and videos are posted live from social media platforms on the wall.

$15,000




Networking sponsors

Networking reception Become a exclusive evening reception sponsor within the exhibit hall. These 1-hour receptions offer attendees light hors d'oeuvres and full open bar. In addition to bar clings featuring your company branding, each exhibit hall ball will have balloons with sponsor logo, event recognition within the app, and you receive a signature drink with free mixologist consultation. Only 4 sponsorships available.

Starts at $20,000

Specialty drink bar You will have the opportunity to choose a beverage or cocktail and name it after your company or product! The specialty drink is served at a designated bar near your booth. Beacons in exhibit hall and mobile app direct attendees to the Specialty Drink near your booth. Based on availability.

$12,000 for one bar near your booth

All-day coffee and infused water station

Exclusive sponsorship per day. One (1) beverage station is set up near your booth and one (1) beverage station is set up in the meeting space. Your company logo on thank-you signage at each station. Beacons in the exhibit hall and the mobile app direct attendees to the station near your booth.

$20,000 per day

Protein breakfast item Your company logo/branding is prominently displayed as a sponsor on a protein-packed food item. In addition to the provided continental breakfast, add-on examples: breakfast burritos, individual Greek yogurt or parfaits, hard-boiled eggs or bacon.

$15,000 per day

Afternoon snack station Your company logo is prominently displayed as a sponsor on a themed food station (ice cream, popcorn station, assorted cupcakes or cookies, trail mix, heart-healthy item, fruit) placed at or near your booth. Beacons in the exhibit hall and the mobile app will direct attendees to the station near your booth.

$12,000 per break

Plated lunch on Monday Become an exclusive sponsor for the plated lunch on Monday in the Grand Arena. Reserved table for up to ten (10) guests. Prominent signage at lunch entrance, in-app recognition and company logo displayed on thank you slide.

$20,000

Boxed lunch on Wednesday Become an exclusive sponsor for the boxed lunch in the exhibit hall on Wednesday. Prominent signage at lunch entrance and in-app recognition. $20,000

Relax and massage zone A special zone within the exhibit hall dedicated to attendees to relax. Complete with calming music, massage chairs, foot massagers and lounge furniture.

$12,000

Professional headshots Sponsorship offers attendees a chance to update their headshot while increasing traffic at your booth. Each attendee will get to see a proof in real-time of their headshot and will have the chance to choose one of the images to get retouched courtesy of YOUR sponsoring company. Included: Floor clings, meter board signage, professional photographer, 1 day for 8 hours total.

$15,000 per day

Exhibit hall scavenger hunt sponsor

Electronic gamification app-based scavenger hunt will draw attendees to the exhibit hall and drive traffic to your booth. Top point earners are ranked on leaderboard, posted at the sponsor's booth. Sponsor will also pull the winner at the end of each networking reception. Exclusive sponsorship.

$12,000

Exhibit hall scavenger hunt participating exhibitor

Be a part of the “Passport to Prizes” and ensure maximum traffic to your booth. Attendees will be provided passport instructions at registration and as a participant, will be required to visit your booth for an electronic stamp to enter one of many drawings for your sponsor-provided prizes ($100 min. value).

$2,500

Entertainment Sponsor a unique attendee experience. T-shirt screening, cigar rolling, caricatures, origami, personal art, mixologist, magicians, psychics, themed photo booth and/or green screen, Vegas-themed booth attendants, shoe shine, branded item at Topgolf event, DJ, etc. Open to customization.

Starting at $7,500




Signage sponsors

MGM Grand video wall displays (hotel lobby and/or district walkway options available)

Your company's ad or silent video, up to 30 seconds, will play on a large screen located in the MGM Grand Check-Desk lobby or restaurant/shopping hallway (the District) at peak times throughout the conference days in 30-second intervals for all AICPA ENGAGE attendees and hotel traffic to see.

$17,500 hotel lobby;

$8,000 for district screens

Exclusive logo gobo Your logo will be projected in a prime conference attendee entrance either on the wall or floor from Sunday to Thursday. Provide your own or one will be created for you.

$5,000

Clings Your provided artwork is transformed into an attractive adhesive cling for all conference attendees to view. Hotel placement options include but not limited to: hotel walkway windows, pool walkway, outside of elevator doors in conference center, escalators in conference center, and/or meeting rooms in conference center. Open to additional customizations.

Starts at $3,000

Hotel water dispenser Your logo will be placed on water stations and dispensers located throughout the conference center and exhibit hall. A maximum of ten (10) branded exposure points.

$12,500 per day




“ The exhibit hall has been great for us. Our firm does both investments and income tax preparation. Instead of a conference just about investments, here I can interact with tax preparation software, tax tracking, time tracking. I don’t get that at other conferences.”

— Casey Shure, CPA, CFPRadnor Financial Advisors



Exhibit opportunitiesAICPA ENGAGE is a perfect venue for you to exhibit.

With an expanded expo floor, increased exhibit hours, attendee engagement zones and receptions every night, you can reach and sell to 3,500+ CPAs and financial professionals — which means more sales and a strong ROI.


Included in all exhibit packages

Exhibit options

Premium booth location 10’x10’ booth near main entrance, community lounges, on the main aisle or on the corner

$5,800

Standard booth location 10’x10’ booth in an aisle, between booths

$5,200

Double booth, triple booth and island booth options are available. Contact your exhibit sales representative to learn more about pricing.

Exhibit opportunities

Two (2) badges with CPE credit, if needed

Company listing on mobile app with link to company website

Additional unlimited expo-only passes may be purchased at $600 each (no admission sessions, no CPE credit)

Additional badges with CPE credit available at a discounted rate

Company listing on conference website

Rental of exhibit space including:(1) 6-foot skirted table, (2) chairs, (1) wastebasket

Invitation to attend all public food and beverage functions alongside attendees, including (3) receptions

Pre- and post-attendee list, including the names and postal addresses of participants (no email addresses or phone numbers) for one-time use

Discount code offering a $100 discount off registration for your clients and prospects

Access to ENGAGE promotional marketing kit


Advanced Estate Planning (ESTATE)

Advanced Personal Financial Planning (PFP)

CPAFMA

Exhibit hall floor plan

Advanced

NAAATS

Commun

ity

Loun

ge

Advanced

PSTechCommunity

Lounge

PFPCommunity

Lounge

TAX StrategiesCommunity

Lounge

ESTATECommunity

Lounge

Advanced Accounting and Auditing (NAAATS)

Practitioners and TECH+ (PSTECH+)

Tax Strategies for the High-Income Individual (TAX)


Your points of contact

Teresa BrueggemanPractice Management and Technology and Firm Administrators PS TECH, CPAFMA 800.504.4749, Ext. 106 [email protected]

Gerry CharbonneauTax, Accounting and Audit TAX, NAAATS, EDGE, EST 800.504.4749, Ext. 105 [email protected]

Jessica EricksonFinancial Planning PFP 800.504.4749, Ext. 102 [email protected]

Alan Morris800.504.4749, Ext. 101 [email protected]


Pre-conference logistics information:

The person listed below will receive all exhibit-related correspondence, including the Exhibitor Kit/Service Manual.

Name: _______________________________________________________________________________________________________________________________________________

Title: _______________________________________________________________________________________________________________________________________________

Company: _______________________________________________________________________________________________________________________________________________

Address: _______________________________________________________________________________________________________________________________________________

City: _______________________________________________________________________________________________________________________________________________

State: ________________________________________________________________________ ZIP: ________________________Country: _______________________________

Phone: _______________________________________________________________________________________________________________________________________________

Email: _______________________________________________________________________________________________________________________________________________

Website: _______________________________________________________________________________________________________________________________________________

Conference sponsor: Indicate the type of sponsorship and price below. If you are interested in additional sponsorship opportunities, please contact Morris Marketing at 800.504.4749.

Sponsorship price: ___________________________________________________________________________________________________________________________

Exhibit booth pricing:

Standard booth location: $5,200 Premium booth location: $5,800 (near entrance, on corner, near community lounges)

Companies you want to be near ____________________________________________________________________________________________________________________

Companies you do not want to be near _____________________________________________________________________________________________________________

Conference affiliation preference:

PFP | TAX | EST | PS TECH | NAAATS | CPAFMA | EDGE | No preference

Payment and cancellation policy: Booth location will be assigned once the exhibitor application and 25% non-refundable deposit (minimum) are received. Applications received within 90 days of the conference will be invoiced immediately. Full payment must be received by March 16, 2018. Cancellations received 90 days or more prior to the conference will entitle the exhibitor to a refund minus 10% of the exhibit fee. No refunds will be given on cancellations received fewer than 90 days before the conference. All cancellation requests must be made in writing to Morris Marketing via fax 888.316.9536 or email [email protected].

Exhibitor/sponsor acceptance: By signing this contract, I affirm that I am a duly authorized agent of my organization; I have the authority to complete and submit this application, and my organization agrees to all the terms and conditions contained in the exhibitor prospectus, exhibitor application and contract. By signing this contract, I acknowledge that I am responsible for booth payment in full.

Printed name: ___________________________________________________________________________Title: ____________________________________________________

Signature: ____________________________________________________________________________ Date: _____________________________________________________

Return exhibit application to: [email protected] or Fax 888.316.9536

If paying by check, make payable and send to: AICPA Conferences, ENGAGE, PO Box 25824, Lehigh Valley, PA 18002-5824

If paying by credit card, complete attached payment form and send to: [email protected]

AICPA ENGAGEJune 11–14, 2018 • MGM Grand Las Vegas

(No Po Box)

2018 exhibitor application and contract


Standard exhibit space:

The exhibition space will be provided in the form of an exhibit space. Each exhibitor will be provided with:

• One draped 10 x 10 table;• Two chairs; and• One wastebasket.

Upon acceptance of applications for exhibit space, exhibitors will be sent an exhibitor package outlining:

• Shipping procedures;• Set-up and dismantle instructions; and• Information on securing electricity, audiovisual equipment and

other supplies.

Prices: The exhibit price includes all items described below (under “Exhibit fee includes”). Full payment must be received by March 16, 2018. All exhibits and sponsorships must be paid in full prior to the start of the conference. Exhibitors will not be allowed access to the exhibition hall unless all fees have been paid in full.

Exhibit fee includes*:• Rental of the standard exhibit space (as described previously);• Admission to the main conference sessions with CPE credit

for two (2) representatives from the exhibiting company. (For addition-al conference passes with CPE credit call Rachel Justice, 919.402.4541.) Additional unlimited expo-only passes may be purchased at $600 each (no admission to sessions, no CPE credit);

• Breakfasts, breaks, luncheons and three receptions for two (2) representatives from the exhibiting company;

• Pre- and post-attendee list, including the names and postal addresses of conference participants (no e-mail addresses);

• Company listing on the conference mobile app; and in printed program;

• Special discount for your customers and prospects to attend the conference.

The AICPA does not endorse products offered by any vendor unless otherwise stated.

* Exhibit fees do not include electricity in the booth or hotel accommodations.

Exhibit hours: Exhibit hours are established by the AICPA. Unless otherwise noted, exhibits may not be open while the conference sessions are in progress. Exhibit hours are scheduled; however, these times are approximate and subject to change pending the final conference agenda. To maintain the educational integrity of the pro-gram, exhibitors are asked to adhere to the exhibit hours indicated. This will enable conference participants to receive the maximum benefit from the conference program and the exhibits.

Exhibit setup and dismantle: Exhibitors are responsible for setting up and dismantling their exhibits during established time periods. NOTE: Early dismantling is not permitted.

Firms that dismantle prior to the end of the exhibit time will not be given priority when choosing booth locations at next year’s confer-ence or may be denied exhibit privileges at future AICPA programs. By signing this agreement, it is understood that your booth will be staffed during all official show hours. AICPA reserves the right to impose a $1,000 penalty for any exhibitor dismantling their booth prior to the show officially closing or not staffing the booth during the posted exhibit hours.

Assignment of exhibit space: In assigning exhibit space, full con-sideration will be given to competing products and general grouping of exhibits for proper display and comparison.

Every effort will be made for the equitable assignment of space. The AICPA reserves the right to relocate any exhibit for the benefit of the exhibitor or for the betterment of the exhibition.

No firm, organization, individual or company without assigned exhibit space will be permitted to display or distribute products or literature, or solicit business within the exhibit hall.

Exhibitors will not be permitted to assign, sublet or share with oth-ers any part of the space allocated to them without written approval from the AICPA.

Eligible exhibits: The AICPA reserves the right to determine the eli-gibility of any company or product for inclusion in the exhibition and to reject, eject or prohibit any exhibit, in whole or in part, or exhibitor with or without giving cause. If cause is not given, liability shall not exceed the return to the exhibitor of the amount of the exhibit fee unearned at the time of the ejection. If an exhibit or exhibitor is ejected for violation of these Rules and Regulations or any other stated reason, no return of fee shall be made.

Use of space: Vendors may use exhibit booths or backdrops, provided they can be accommodated within their individual exhibit space and do not violate fire safety laws. Exhibits must be constructed so as not to obstruct the general view or the view of neighboring exhibits. Interference with the lighting and space of other exhibitors is prohibited. The AICPA reserves the right to restrict exhibits that, because of method of operation, materials, or for any reason, become objectionable. All sound equipment must be regulated so that it does not disturb neighboring exhibits or the conference sessions.

The AICPA reserves the right to determine at what point sound con-stitutes interference with others and must be discontinued. Due to licensing and copyright regulations by ASCAP/BMI regarding music at public meetings, conventions and shows, exhibitors may not play music during the exhibition, either live or recorded.

2018 exhibitor rules and regulations


Initials of exhibiting company representative

Character of display: Any materials not in keeping with the charac-ter and standards of the AICPA may not be distributed or utilized by any exhibitor. The AICPA reserves the right to prohibit or evict any exhibit that, in the opinion of the AICPA, detracts from the general character of the exhibition as a whole. This reservation includes persons, things, conduct, printed matter or anything of a character that the AICPA finds objectionable. In the event of such restriction or eviction, the AICPA and its employees and agents shall not be liable for any refunds of rentals or other exhibit expenses.

Professional conduct: Exhibitors should adhere to professional standards of behavior.

All solicitation, demonstration and other promotional activities must be confined to the limits of the exhibit space.

Staffing: Exhibits should be staffed during the specified exhibit hours by knowledgeable representatives. Exhibitors must supply the AICPA with the name(s) of all representatives who will attend the exhibition. The AICPA will not provide staffing for the exhibits.

Badges: Exhibitor representatives must wear appropriate AICPA badges at all times in the exhibition hall. The badges will be avail-able at the conference registration desk during the exhibit set-up period.

Security: Although the AICPA and the hotel may maintain a security force, exhibitors are responsible for the safety and security of their exhibits and should consider removing from the exhibition hall or otherwise securing all equipment, supplies and other materials at the close of each conference day.

Shipping/drayage/storage: Exhibitors are responsible for shipping materials to and from the conference. Any and all costs associated with the shipping, drayage and storage of exhibit materials are the responsibility of the exhibitor.

Fire, safety and health: Federal, state and local laws covering fire, safety and health must be strictly observed. Aisles and fire exits must not be blocked by exhibits. Storage of boxes and materials beneath exhibit tables may also be restricted. All materials used in decoration must be flame-proof. Electrical wiring must conform to the National Electrical Code Safety Rules. Please follow the instructions of the hotel personnel and/or the contracted exhibition company regarding conformity with fire, safety and health codes.

Care of facilities: Exhibitors or their representatives must not injure or deface the walls or floors of the building. When such damage oc-curs, the exhibitor is liable to the owner of the property so damaged.

Hospitality suites: Hospitality suites must be scheduled so as not to conflict with any scheduled conference activities and be approved by AICPA staff. Publicity for hospitality suites is the responsibility of the suite host and must comply with these Rules and Regulations.

Cancellation of exhibit space: Cancellations received 90 days or more prior to the conference will entitle the exhibitor to a refund minus 10 percent (10%) of the exhibit fee. No refunds will be given on cancellations received fewer than 90 days before the conference. All cancellation requests must be made in writing to Direct Sales via fax 888.316.9536 or email [email protected].

Termination of exhibit: In the event the premises where the exhibit is to be held, in the sole determination of the AICPA, become unfit for occupancy or are substantially interfered with by reason of picketing, strike, embargo, injunction, act of war, act of God, fire, emergency declared by any government agency or any other act be-yond the control of the AICPA, this agreement may be terminated by the AICPA. In the event of such termination, the exhibitor waives any and all damages and agrees that the AICPA may, after deducting all costs and expenses including a reserve for claims, refund to the exhibitor as and for complete settlement and discharge of all said exhibitor’s claims and demands his pro rata amount of all funds paid by all exhibitors.

Liability: The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the AICPA, the owner of the host facilities, and their respective employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorneys’ fees arising out of or caused by the exhibitor’s installation, removal, mainte-nance, occupancy, or use of exhibition premises or any part thereof, excluding any such liability caused solely by the gross negligence of the owner of the host facilities, its employees and agents.

In addition, the exhibitor acknowledges that the AICPA and the owner of the host facilities do not maintain insurance covering the exhibitor’s property, and it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.

Neither party shall be liable to the other for any special, indirect, incidental, consequential, punitive or exemplary damages or loss, nor any lost profits, savings, or business opportunity. With respect to this agreement in general, the liability of AICPA and its personnel shall not exceed the total amount of fees actually paid to AICPA under this agreement. A claim for the return of fees shall be the ex-clusive remedy for any damages. The limitation of liability set forth in this paragraph is intended to apply to the full extent allowed by law, regardless of the grounds or nature of any claim asserted and shall survive termination of this agreement.

Interpretation and amendments: AICPA reserves the right to interpret or amend these Rules and Regulations as it deems proper to ensure the success of the exhibition and further the educational purposes of the AICPA.

2018 exhibitor rules and regulations (continued)


AICPA ENGAGEJune 11–14 • MGM Grand • Las Vegas

Please sign and complete this form to authorize the AICPA to make a one-time debit to the credit card listed below.

By signing this form, you have provided the AICPA with permission to debit your account for the amount indicated on or after the indicated date. This is permission for a single transaction only, and does not provide authorization for any additional unrelated debits or credits to your account.

Please complete the information below:

I, ______________________________________________________________ , authorize the AICPA to charge my credit card (full name)

account indicated below for $__________________ . (amount)

Company name _____________________________________________________________________________________

Billing address ______________________________________________ Phone# ____________________________

City, State, ZIP ______________________________________________ Email ____________________________

Account type: q Visa q MasterCard q AMEX q Discover

Cardholder name _________________________________________________________________________

Account number _________________________________________________________________________

Expiration date __________________________________

CVV2 (3-digit number on back of Visa/MC/Discover, 4-digit number on front of AMEX) _______

SIGNATURE ____________________________________________________ DATE ______________________

I authorize the above named business to charge the credit card indicated in this authorization form according to the terms outlined above. This payment authorization is for the goods/services described above, for the amount indicated above only, and is valid for use only one time. I certify that I am an authorized user of this credit card and that I will not dispute the payment with my credit card company, so long as the transaction corresponds to the terms indicated in this form.

Please scan and securely email to your sponsor and exhibit sales representative at [email protected].

2018 credit card payment authorization form

AICPA ENGAGE 2018 Prospectus€¦ · AICPA ENGAGE 2018 Prospectus ... practice management, ......

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