AIAA Technical Activities CommitteeDirector/Deputy Director Training

Basil Hassan

04 January 2009

2

Outline

• Goals and Objectives• What is the AIAA?• Who are the Institute’s members?• AIAA organization

• Volunteers• Paid Staff

• Director/Deputy Roles and Responsibilities• Key Issues you should understand• Helpful resources• Programs and Assistance• Summary

3

Director/Deputy Training: Goals & Objectives

• To develop the skills required to effectively lead a TAC Directorate.

• To learn about the resources and materials available at AIAA.

• To gain new ideas on how to energize your Directorate’s activities.

• To network with fellow TAC leaders.

4

What is the AmericanInstitute of Aeronautics

and Astronautics (AIAA)?

5

Origins

American Rocket Society – Founded 1930

Institute of the Aeronautical Sciences

Founded 1932

Formed AIAA in 1963

Institute of Aeronautical Sciences American Interplanetary Society

6

AIAA TaglineThe World’s Forum for Aerospace Leadership

AIAA MissionAIAA advances the state of aerospace science, engineering, and technological leadership

AIAA VisionAIAA is the shaping, dynamic force in aerospace – THE forum for innovation, excellence and global leadership

AIAA GoalsExternal AwarenessResponsivenessCollaborationProduct DevelopmentCommunicationInternal AwarenessRecruitingInvolvementProfessional Development/Recognition

AIAA Tagline, Mission, Vision and Goals

7

AIAA Corporate Status

• Non-profit under IRS Code 501 c(3)

• Formed for Educational or Scientific Purposes

• Limited Lobbying Permitted

• Non-profit Postal Rates

• No Corporate Income Tax

8

Number of AIAA Professional Members

2531

8

4181

29,4

9930,6

15

30,6

37

30,4

52

29,7

74

28,5

69

29,0

2029

,291

29,9

85

2991

8

2958

8

2603

6

2434

3

2478

5

2502

1

2444

6

24,0

89

23,8

4025

842

2539

4

2484

3

4579

4729

4931

5245

5133

4964

484549

31

4795 50

58

5,000

10,000

15,000

20,000

25,000

30,000

35,000

97 Sept

99 Sept

01 Sept

03 Sept

05 Sept

07 Sept

Fiscal Year

Nu

mb

er o

f M

emb

ers

Total Members US Members International

9

Continuous Years of Memberships

0

2000

4000

6000

8000

10000

12000

Years as a Member

Num

ber o

f Mem

bers

2001200220032004200520062007

10

Members by Grade

3,681

76

43703

10,372

271

4

14,438

Assoc. Mbr Member Sr. MbrAssoc. Fellow Fellow Hon. FellowHon. Mbr Affiliate

11

Primary Business of Members

Air Transportation1%

Education12%

Others Allied Field2%

No code selected12%

Retired10%

R&D10% Consulting

8%Suppliers

7%

Government16%

Aerospace Manufacturing

23%

12

Members by Age

no date provided14% (4142)

80+4% (1198)

70-798% (2232)

60-6913% (3869)

50-5917% (5112)

40-4922% (6366)

36-396% (1811)

35 & Under-Young

Professionals16% (4885)

13

Primary Professional Interest of Members

Engineering & Tech Mgmt

10%

Aerospace Sciences

25%

Space & Missile Systems

15%

Structures, Design & Test

11%

Aircraft Tech Integration &

Operations13%

Information & Logistics

7%

Propulsion & Energy11%

No Interest Indentified

9%

14

AIAA Sections & Geographical Regions

15

Percentage of Members Per Region

Region I - 15 SectionsRegion II- 10 SectionsRegion III - 7 SectionsRegion IV - 7 SectionsRegion V - 5 SectionsRegion VI-16 SectionsRegion VII- 2 Sections

Region 7(Outside U.S.)

17%

Region 6(West)25%

Region 5(Mid West)

7% Region 4(So. Central)

8%

Region 3(Central)

8%

Region 2(South East)

10%

Region 1(North East)

25%

16

AIAA Organization

17

AIAA 2008-2009 BOARD OF DIRECTORS

PRESIDENT

George Muellner

VICE PRESIDENTS ELECT

PAST PRESIDENT

PAST PRESIDENTPRESIDENT-ELECT

VICE PRESIDENTS

TECHNICAL DIRECTORS

Int’l Activities Vincent Boles

Public Policy P Hattis

Member Svcs M. Snitch

Standards

A. ElSawy

Publications J. Whitesides

Tech Activities Laura McGill

Region I

J. Malay

Region IV

James Walker

Region II

G. Lowrey

Region VL. Brase

Region III S. Gogineni

Region VI

B. Wilson

Ken Harwell

David Dolling

Bonnie Dunbar

Christian Mari

(international)

Susan Ying

(international)

Takashi Iida

(international)

A. Gupta

N. Pfeiffer T. Sorensen

B. Hassan

D. Jensen

J. Neidhoefer

DIRECTORS-AT- LARGE

& INT’L

REGIONAL DIRECTORS

EducationMerri Sanchez

FinanceDavid Shaw

David Thompson

D. Riley

Paul Nielsen

Finance

A. Tom SmithVICE PRESIDENTS

Region VII

Juergen Quest

Int’l Activities

Mark Maurice

LiaisonsLiaisons

Student Liaison

Caroline Lamb

Young Professional

Sarah Shull

PublicationsMichael Bragg

StandardsW. Felder

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TAC Organization

Vice PresidentLaura McGill

Director of Aerospace Sciences

David Riley

Staff LiaisonBetty Guillie

New InitiativesKathleen Atkins

Program CommitteesAnthony Gross

Director of Propulsion & Energy

Ashwani Gupta

Director of Aerospace Design & Structures

David Jensen

Director of Information SystemsJames Neidhoefer

Committee Liaisons

Director of Space & Missiles

Trevor Sorensen

Director of Aircraft & Atmos

SystemsNeal Pfeiffer

Director of Eng & Tech

ManagementBasil Hassan

VP-DeputyBasil Hassan

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Region & Section Activities Committee (RSAC)

AIAA Board of DirectorsVice President–Member Services

Region Directors

Vice President–Member ServicesRegion Directors, Deputies, Liaisons

Region DirectorRegion Deputy Directors

Section RAC Representatives

Section RAC Representatives

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Membership Committee

• Chair appointed by VP Member Services• Develops and recommends policies and

procedures concerning membership grades applications, recruitment and retention

• Consists of Regional Deputy Directors, liaisons from standing committees, and members at large

• Every two years forms ad hoc committee to review dues

21

AIAA Honors and Awards Committee

• Develops and recommends to the Board of Directors policies and procedures relating to matters concerning the establishment and presenting of honors and awards.

• Identifies those practitioners in the arts and sciences who have made notable and significant contributions, and honors in public ceremony those so identified with symbols of acclaim and esteem.

• Responsible for over 80 separate AIAA awards.• www.aiaa.org, click on Inside AIAA, Honors and

Awards

22

Publications Committee

• Chaired by VP Publications• Develops and recommends publication policies, practices &

information services• Members appointed by President, recommended by VP

Publications• Technical Committee Chairs & Editors-in-Chief (EiC) are ex-

officio members• Works with editors to improve quality and viability of archival

publications• Seven subcommittees (Review, Ethical Standards, New

Initiatives, Awards, Book Series, Journals EiC); formed by VP and chairs selected by VP from committee

• Primary products• 6 online & print journals, 1 online only journal• AIAA Education Series textbooks• Progress in Astronautics & Aeronautics (monographs or

edited collections)• Library of Flight (general - interest books)

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International Activities Committee (IAC)

• Chair by Vice President International• Develops and recommends policies and procedures

concerning the international activities of the Institute• Addresses current international aeronautics and space

topics and works closely with aerospace societies, aeronautics and space agencies, and industries in other countries

• Jointly approves international co-sponsored meetings with Technical Activities Committee

• Members include liaisons from AIAA committees (TAC, HAC, etc.), non-U.S. space agencies (DLR, ISRO, JAXA, etc.) international organizations (International Astronautical Federation, International Council of Aeronautical Sciences), and sister societies (AAAF of France, DGLR of Germany, etc.)

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International Activities Committee (IAC) - 2

• Through the auspices of the IAC, AIAA has ongoing

active collaborations with the following sister societies:

• AAAF (France)

• CASI (Canada)

• CEAS (Europe)

• DGLR (Germany)

• JSASS (Japan)

• KSAS (Korea)

• In addition, the IAC collaborates with the American

Astronautical Society on international activities of

interest to both organizations.

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Public Policy Committee

• Chaired by the VP of Public Policy• Provides AIAA Liaison to the Legislative and Executive

Branches• Is responsible for AIAA congressional testimony• Jointly approves AIAA position papers with TAC• Sponsors Congressional Visits Day, August is for

Aerospace, and Region Public Policy Colloquium

• Five domain PPC policy subcommittees• Aeronautics, astronautics/space, defense, homeland

security, and workforce & education• Identify and pursue key issues (through white papers,

colloquia, workshops, etc.)

Emerging Technologies Committee

• The Scope of the ETC is to identify both new and expanding technologies and programs that have the potential for significant AIAA involvement, to identify champions for new AIAA activities, and to identify products and services that AIAA could provide to support new emerging initiatives.

• Current chair: Dan Jensen, Rolls-Royce Corporation; Deputy chair: Richard Antcliff, NASA Langley: Membership chair: Sam Bruner, Hawker Beechcraft Corporation

• Committee was formed in 2004 and  is composed of aerospace representatives from government, military, industry and academia

• The business of the ETC is conducted in large part within three technical subcommittees:

• Aviation (Chair:  Bob Winn) • Space (Chair:  Tony Gross) • Multidisciplinary and Systems (Chair:  Jack Agee)

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Emerging Technologies Committee - 2

• ETC serves as the home of the AIAA’s Small Business Initiative • ETC meets face-to-face three times per year. The committee

reviews each subcommittee’s current “Watch List” and makes recommendations.

• ETC Activities• Draft proposal for a Directed Energy Systems Program

Committee • Annual Support to Air Force Scientific Advisory Board • Launched the RTI International technology review in

emerging aerospace technologies globally to help the ETC better carry out its mission

27

28

Institute Development Committee

• Chaired by President-elect• Members include VP Finance and at least one

technical, one regional and one at-large director appointed by the president

• Responsibilities• Serve Board in fostering continued development

and improvement of the institute• Evaluate organizational and services changes• Long range planning• Consider new initiatives and monitor until

implemented or rejected

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Young Professional Committee

• The AIAA Young Professional Committee (YPC) serves all professionals, age 35 and under whom are working in the Academic, Government or Industry segments of the Aerospace field.

• Work with the AIAA technical committees to enhance opportunities for young professional participation.

• Ease the transition from university student members to the work force through specific programs designed to create professional awareness.

• Website is located under “AIAA Membership”, “Types & Benefits”, “Young Professional”

• Products and services:

• Aerospace Career Handbook

• Young Professional Guide for Gaining Management Support

• Young Professional Presentations at Conferences

• Young Professional Receptions at National Conferences

• E-Mentoring Program

• Associate Technical Committee Membership

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Standards Executive Council

• Chaired by the VP of Standards• Council oversees the Standards program• Approves projects based on organized

proposals• Evaluates and approves documents for

publication when completed• Documents are developed by multiple

Committees on Standards (CoS)• Formed for a topical area or industry sector• Must be balanced, representative, and competent to

address the proposed topic• Often, but not always, linked closely with TCs with similar

scopes• Maintains full responsibility for the document

development and consensus building

31

AIAA Organization Chart

32

Budget Process

• Staff sets key indicators for VP review in January (Fall)

• VP’s provide strategic validation and guidance• Staff develop initial project budgets for review

(Spring)• VP’s provide feedback and guidance• Staff adjust budgets as needed and ensures

overall balanced budget for Institute• Final budget approved (August/September)• Staff provides status on current year financials

and on-going budget planning status (monthly)• TAC Exec reviews event results on a monthly

basis

33

Internal Governance Integrated Master Plan

IG Plan Complete

Whistle BlowerCode of Conduct/

EthicsConflict of InterestIndependent Audit

Board of Directors

RSAC

Board of Directors

AIAA Staff

Other Elected orAppointed Officers

Board of Directors

AIAA Staff

AIAA Members

AIAA Staff

AIAA Members

Sections

TAC

TCs

Members

Other Elected orAppointed Officers

Y

Y

Y

Y

Y

Y Y

G

R

R

R

R

R

R

R

R

R

R

R

R

Legend

- Strong IG Content

- Add. IG Content Required

- IG Content Required

- Original Status

1.0

1.2

1.1

1.3

1.4

1.5

2.0

2.1

2.2

2.3

2.4

3.0

3.1

3.2

3.3

3.4

4.0

4.1

4.2

34

Director/Deputy Rolesand Responsibilities

35

TAC Director

• Member of the Board, TAC, TAC Executive Committee and AIAA Nominating Committee

• Oversees Technical Activities within his/her Directorate

• Appoints Deputy Directors• Support the AIAA President and Vice

President, Technical Activities in projects as required

36

TAC Deputy Director

• Appointed positions (serve at the discretion of appropriate director)

• Member of TAC and the New Initiatives Sub-Committee

• Provide first line of interface between TAC and the technical committees

• Support directors in managing technical activities within her/his directorate

• Support the Vice President, Technical Activities in projects as required

37

TAC Director / Deputy Responsibilities

• Advocate for the constituency and the AIAA• Ensure that all TC Chairs attend the TC Chair

training at least once - preferably before becoming chair

• Have a thorough understanding of TC Chair responsibilities. (Attend TC Chair training if he/she has not previously done so)

• Attend at least two NIS or TAC Exec meetings and 2 TAC meetings per year

• Participate in as many of her/his TC meetings as possible

• Participate in at least one directorate meeting each year

38

TAC Director / Deputy Responsibilities - 2

• Monitor the health of his/her TCs• Overview TC membership (balance, rotation,

TC Chair selection, etc.)• Approve annual TC rosters & assist AIAA

staff in getting rosters submitted in a timely manner (31 January)

• Provide leadership for conference organizing committees as appropriate

• Approve Phase I and II forms and co-sponsored conferences (based on relevancy, viability, conflicts with existing conferences)

39

TAC Director / Deputy Responsibilities - 3

• Encourage TCs to submit highlights articles for December issue of Aerospace America (due to AIAA 1 September)

• Assist TCs in the preparation, submission and obtaining approval of position papers

• Assist TCs in creating and maintaining an appropriate award selection process

• Encourage TCs to participate in annual nominating and election processes

• Report directorate initiatives, progress, issues at TAC meetings as appropriate

40

Additional TAC Director Responsibilities

• Participate in TAC Executive Committee telecons

• Review TC proposals for utilizing TAC funding and allocate funding among her/his TCs

• Allocate Aerospace America Highlights issue pages among his/her TCs (requests for additional pages from VP TAC)

• Actively encourage and involve Deputy Directors in managing their directorate

• Set the tone for corporate governance and ethics. Sign code of Conflict of Interest statement prior to taking office

41

Conflict of Interest Statement

I have received and read a copy of the AIAA Member Conflict of Interest Policy. I agree to adhere to the provisions of this policy.

Signed: ______________________

_____________________________(Print Name)

Date: ________________________

42

TC Chair Responsibilities

• TC Organization• Orientation• TC Money• Honors and Awards• Meetings• Status Reporting• Education

• Associate Memberships

• Liaison

• Public Policy

• Conferences

• Publications

• Membership & Rosters

43

TAC Metrics Examples

• Membership Balance• TC Charter• Foreign Membership• Succession Planning• Training• Liaisons• Meeting participation• Conferences• Publications• Awards

• Short courses

• K-12

• Books

• News Letters

• Standards

• AIAA service

• Congressional visits day

• Number of meetings

• Local involvement

44

Technical Committee Membership• Solicitation for nominees each summer (July)

• AIAA at large• Technical committees• Aerospace America

• Committee membership selection is chairman’s responsibility• Membership limited to 35

• Larger membership only with TAC approval• Three-year term; 1 May to 30 April• Term exceptions (both less than & more than three years)• Attend at least two meetings a year• Should maintain a balanced composition

• Affiliation• Professional interest• Geographic location• Gender

• Have Deputy Director approval• Associate, international and ex-officio members• A key to success of TC

45

TAC Program Committee Coordinator

• A director-level position, appointed by the Vice President, Technical Activities

• Member of TAC and the New Initiatives Subcommittee (NIS)

• Provides the first line of interface between TAC and the program committees

46

Program Committee Coordinator Responsibilities

• Assures all PCs have a written charter, membership selection and performance criteria, annual plan of action, etc.

• Assures mapping and interaction of TCs to PCs, and vice versa.

• Assures PC-to-PC interaction, where appropriate

• Helps in identifying potential new program committees as a member of the AIAA Emerging Technologies Committee.

47

Program Committee Coordinator Responsibilities - 2

• Advocates for the constituency and the AIAA• Has a thorough understanding of PC Chair responsibilities. • Attends at least two NIS or TAC Exec meetings and 2 TAC

meetings per year• Participates in TAC Executive Committee telecons• Participates in as many PC meetings as possible • Organizes and leads at least one PC Chair group meeting each

year• Supports the Vice President, Technical Activities in projects, as

required• Review PC proposals for utilizing TAC funding and allocate

funding among the PCs• Allocate Aerospace America Highlights issue pages among the

PCs (requests for additional pages from VP TAC)

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Program Committee Coordinator Responsibilities - 3

• Monitor the programmatic and functional health of the PCs

• Report PC initiatives, progress, issues at TAC meetings, as appropriate

• Overview PC membership (balance, rotation, PC Chair selection, etc.)

• Encourage PCs to submit highlights articles for December issue of Aerospace America (due to AIAA 1 September)

• Assist PCs in the preparation, submission and obtaining approval of position papers

• Assist PCs in creating and maintaining an appropriate award selection process

• Encourage PCs to participate in annual nominating and election processes

49

Regional Deputy Director Responsibilities

• Advise and assist Sections with technical programs (e.g. symposia, lecturers, local TCs).

• Communicate with the Technical Officer for each section as often as possible. If there is no Technical Officer, maintain a meaningful and continuing liaison with appropriate individual(s) in the Sections.

• Collect and disseminate information on other Regional technical programs/activities that may be useful to local Sections in formulating or improving their local programs.

• Develop an "ideas that work" list for the Sections.

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Regional Deputy Director Responsibilities - 2

• Alert Sections as to when a technical meeting will be in their area.

• Encourage Sections to set goals/objectives for technical programming and to communicate said goals/objectives to the Deputy Director.

• Participate in the Regional Leadership Conference. • Convey information from the Technical Activities

Committee (TAC) meeting to the Regions and Sections. Communicate Region and Section activities to the Committee.

• Attend at least two meetings of TAC. At these meetings, report on sections, technical activities, actions taken, and pertinent information from the RAC meeting.

51

TAC Reports ScheduleJanuary May August

Directors Aerospace Sciences Eng & Tech Mgmt Propulsion & Energy

Aircraft & Atmos Systems

Aerospace Design & Structures

Information Systems

Space & Missiles

Program Committees - determined by Program Coordinator

Regions 1, 2, 7 3, 4 5, 6

Liaisons Publications IAC IDC

PMEC Precollege Outreach Standards

ICAS Public Policy Membership/RSAC

Education USNC/TAM Young Professionals

Subcommittees NIS NIS NIS

Finance Finance Finance

IT/Database IT/Database IT/Database

Other VP Topic VP Topic VP Topic

Mtgs for approval Mtgs for approval Mtgs for approval

Staff Report Staff Report Staff Report

52

• Number of TC meetings• Special events, invited speakers, tours, or

other highlights• Honors and awards presented (name of

award, recipient, where presented and by whom)

• Publication activities (highlights articles, handbooks, newsletters, position papers etc.)

• Conferences supported by your TCs• Best Practices / Lessons learned

Annual Report

53

TAC Director Meeting Reports

• Identify your group• Director, Deputies, and TCs and their chairs• Highlight any changes since last report

• Identify sponsored conferences that will occur before next TAC meeting

• Chairs & their employers, conference location and special events of note

• Highlight problems, issues, and solutions• Identify sponsored conferences that have occurred since

last TAC meeting• Chairs & their employers, conference location and special

events of note • Highlight problems, issues, and solutions

• Pet VP Technical Topic (will vary each meeting)• Technical Group special topics – up to three issues with

one slide per topic

54

Regional Deputy Director, Technical Meeting Reports

• Identify yourself, your employer, and your sections

• Highlight any changes in personnel or structure since last report

• Identify AIAA sponsored conferences (1 slide) and regional or sectional conferences (1 slide) that will occur in your region before next TAC meeting

• Conference location, industry sponsor, and local section involvement

• Your comments and highlight problem issues and solutions

• Identify sponsored conferences (1 slide) and regional or sectional conferences (1 slide) that have occurred in region since last TAC meeting

• Conference location, industry sponsor, and local section involvement

• Your comments and highlight problem issues and solutions

• Pet VP Technical Topic (will vary each meeting)

• Regional special topics – up to three issues with one slide per topic

55

Key Issues

56

TAC Money

• Each technical director/program coordinator given an allotment (based on number of TC/PCs in directorate)

• VP TAC has additional funds which may be allocated to technical directors

• Any TC/PC may apply for funds from it’s director/coordinator

• Directors will approve allocation of funding• Funds must be expended by 30 September• Generally used for a one-time expense (new

program, etc.)• Current TC Charter

57

TECHNICAL COMMITTEE FUNDING REQUEST FORM

PART I. TC COMPLETES THIS PART. MAIL COMPLETED FORM TO YOUR TECHNICAL DIRECTOR.

Technical Committee _______________________________ Date of Request _________________________ Amount Requested _______________________ Implementation Date ____________________________ Name of Activity, Program, or Event: Give a brief description of the activity, including how it benefits the TC and AIAA: Date Funds Needed _____________________________ Indicate if any part of this proposed activity is: _____ Entirely new _____ A supplement or extension of an existing activity (please explain)

A SIMPLE, INFORMAL BUDGET PLAN MUST BE SUBMITTED WITH THIS REQUEST (Use a separate sheet if necessary)

Request submitted by: (name, phone, e-mail)

PART II. DIRECTOR OR VP-TAC COMPLETES THIS PA RT.

Please disperse $ ____________ of Technical Committee funds to ___________________________ TC ___________________________________ __________________________ Director or VP-TAC Date PLEASE MAIL FORMS TO: Betty Guillie, AIAA, 1801 Alexander Bell Drive, Reston, VA 20191 FAX

703/264-7551, OR E-MAIL TO bettyg@aiaa.org

TC Funding Request Form

58

• May maintain own funds independent of AIAA corporate• Without AIAA oversight or control or recourse to AIAA

corporate resources• Cannot legally bind the institute• Must file TC tax return and pay taxes as appropriate at all

levels• Funds must be used to promote the charitable, educational

or scientific purposes of AIAA• May not hire employees• No contracts, salaries, compensation etc. to TC members

or families without 2/3 vote of the TC at a regularly scheduled meeting

• Work with AIAA Secretary to negotiate agreement to use own EIN under AIAA Group Exemption Number

Constraints on Using TC Money

59

• May not directly or indirectly carry on any activity not permitted by an organization exempt under Section 501(c)(3) of the IRS code

• No more than 20% of annual AIAA budget used for explicit lobbying activities • AIAA has only 2 registered lobbying representatives

• TAC coordinates all activities with Public Policy Committee to assure it meets AIAA requirements and is within lobbying regulation guidelines

• AIAA historically stays away from taking positions on specific programs• Ensuring reasonable & continued level of R & D funding• Issues impacting critical technology or negative effects on aerospace

professionals• Voice of technical credibility on key issues (The “Honest Broker” on Aerospace

issues)

• Federal employees are encouraged to obtain a ruling or waiver from their agency or department prior to engaging in any advocacy activity

• Individual AIAA members or TCs may contact legislators but must assure that their communication is not construed as an official AIAA policy position

Public Policy

60

Congressional Visits Day

• AIAA's annual member-driven policy outreach activity to Congress and the Executive Branch.

• CVD participants take AIAA’s issues and message to the key decision-makers in Congress and in the Administration. Visit teams are organized by the geographic origin or by Technical Committee (TC) discipline.

• AIAA is well-positioned to communicate matters of aerospace policy and critical technical issues in an objective and effective manner.

• Supplemented by new the new grassroots program, “August is for Aerospace (A4A)” where AIAA members can visit with their elected officials during August recess in their local district offices.

• A4A builds on CVD - derived experience at the local level by developing and pursuing local public policy programs. Displays the local impact of aerospace sector for national policymakers.

61

AIAA Honors & Awards

• Over 80 Individual or Distinct Awards

• Distinguished Lectureships

• International Awards

• Technical Awards

• Publication Awards

• Education Awards

• Section Awards

• Joint Society Awards

• Service Awards (Distinguished, Public, Sustained Service)

• Special Service Citation

• Longevity Awards (25-, 40-, 50-, 60- and 70- year membership)

• There is an official process for Technical Awards!

62

Sponsored Conference - Phase I

63

Sponsored Conference - Phase II

64

Cosponsored Conference – Page 1

65

Cosponsored Conference – Page 2

66

Membership Upgrades

• Senior Members - Applications anytime

• Associate Fellows

• Nomination forms due 15 April

• References due 15 May

• Fellows

• Nomination forms due 15 June

• References due 15 July

• Honorary Fellows

• Nomination forms due 15 June

• References due 15 July

67

Hotel Room Nights

• Meetings Managers Priorities• Sleeping Room Costs• Meeting Space Costs• Food Service Costs• Complementary Sleeping Rooms

• Hotel Priorities (Income)• Sleeping Rooms• Food Functions• Meeting Rooms• Restaurants• Gift Shop• Bars

68

Room Night Issues

• Hotel Bookings Very Competitive• Hotels Trade-off # of Guaranteed Room

Nights for Meeting Space/Other Considerations

• Commercial vs Government Rates• Hotels Play Games with Room Rates• People Play Games with Room Rates• Tell the Meetings Managers about Problems

• Unavailability of Rooms• Unavailability of Rooms at Conference/Government

Rates• When Booked Outside the Conference Block at a

Lower Rate

69

Programs and Assistance

70

AIAA Technical Information -Features

Current (state of the art)

Covers wide array of disciplines and applications

Crosses organizational boundaries (company,government, academia)

Crosses international boundaries

Identifies key people developing new technologies

Available in numerous formats

An additional resource without the overhead burden

• (Bullet 1) Publications and meetings focus on the industry’s hot topics including common problems and potential solutions.

• (2) All of the technical disciplines that support aerospace are represented (presenter should have a listing of all of the technical committees as a back-up and be ready to point out the activities of greatest interest to each specific audience).

• (3&4) AIAA has a very diverse membership which promotes new ideas and increases the benefits of technical interchange.

• (5) Provides an opportunity for networking with experts in specific disciplines. These people are often invited speakers or participants in conferences and workshops making them readily available for discussion.

• (6) See next chart

The Work Has

Been Done

AIAA Value to the Community

71

Training Opportunities

• Director / Deputy Director Training Workshop – August (January and May as needed)

• Technical Committee Chair Training - January

• TAC Leadership Workshop - January

• Regional Leadership Conference – July

• Regional Deputy Director Training – Every other January

72

Videotape Loan Program

• Available for loan to Sections, Student Branches, TCs, individual members

• Wide range of topics, separated by subject area - VHS form

• No cost except for return postage and lost tapes• Send requests to West Coast

Office:Susan Goldstein999 North Sepulveda BlvdSuite 440El Segundo, CA 90245310/726-5002

73

AIAA International Web Pages

• Available at www.aiaa.org/international

• Translated into the following languages:

• Chinese

• French

• Japanese

• Spanish

• Russian

• For information contact: international@aiaa.org

74

AIAA Conference Administration System (CAS)

• CAS is AIAA’s technical paper management system

• Collects abstract submissions

• Repository for manuscripts and author information

• Program builder for conference organizers and staff

• Accepted Formats - Word, WordPerfect,

Text, RTF, and PDF

• www.aiaa.org, Conferences & Events,

• Submit/Edit a paper

• Being replaced in 2009 !!

75

AIAA Electronic Library

• Available at our web site under Publications and Papers

• Purchase books and technical papers

• Subscribe to journals

• Past Journal Table of Contents Available

• IAC Archives (through 2006 only)

• IAC papers will go to IAF in the near future

• eBooks will be available for purchase soon - on-line and downloadable PDF formats

• Predecessor Society Journal articles available late Fall 2008 for purchase (includes IAS and ARS Journals 1930-1962)

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AIAA Insurance Policies

• Property and Casualty Insurance• Publishers Liability Insurance• Officers and Directors Liability Insurance• Employee Group Travel• Umbrella Insurance Policy

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AIAA Partners

• Home & Auto Insurance

• Liberty Mutual

• TD Insurance

• Medical Insurance

• Long Term Care Insurance

• Car Rental Discounts

• Hertz

• Credit Card

• Bank of America

• Student Loans

• College Loan Corporation

• Subscription Discount

• Aviation Week & Space Technology

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Speaker Expense Reimbursement & Distinguished Lecture Program

• Available to the Sections and Student Branches. • A Section may have up to two speakers per year and

a Student Branch may have one speaker per year, as long as funds are available.

• The program year runs from October 1 – September 30.

• The speaker(s) may come from the DL List or may be sought out by Section/Branch. The speaker’s expenses can be reimbursed through the program.

• Must be requested/approved in advance.

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Speaker Expense Reimbursement Program

• Program allows Student Branches and Professional Sections the opportunity to arrange for a speaker of their choice for a Branch and Section event.

• The AIAA will cover reasonable speaker travel expenses, provided the Branch or Section adheres to the guidelines and procedures.

• Section or Branch contacts the speaker they would like to invite and agree upon a tentative date and time.

• Section or Branch obtains authorization from the AIAA Program Administrator before the speaker is confirmed.

• After confirmation from AIAA Program Administrator the Section or Student Branch confirms the speaker’s invitation by letter and copies AIAA Program Administrator. The letter of invitation must include a paragraph stating the following:

• “The AIAA will be pleased to reimburse you for reasonable travel expenses including airfare, hotel room night charges, meals, rental cars, parking expenses both at the hotel and departure airport, and other associated expenses related to your travel to the engagement. AIAA does not pay per diem or honoraria. Expense report with receipts must be submitted directly to Stephan Brock at AIAA HQ.”

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AIAA Career Center

• Search Jobs• Post Resume• Managing Your Career in the 21st Century

Workshop• Salary Information• Professional Career Time Line

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Summary

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Important Dates to Remember

January• TAC/NIS/BoD Meetings• Director ReportJanuary 31• Annual Report to VP TAC• TC Rosters to AIAAApril 15• Associate Fellow Nomination FormsMay• TAC/NIS/BoD Meetings• Director ReportMay 15• Associate Fellow ReferencesJune 15• Fellow/Honorary Fellow Nomination

FormsJuly• Nominations for AIAA Board of Directors

July 15• Fellow/Honorary Fellow References

August/September• TAC/NIS/BoD Meetings• Director ReportSeptember 1• Aerospace America Highlights• Article to AIAA HeadquartersAs Appropriate• Conference Proposals (three weeks

prior to TAC)• AIAA Award Recipient Recommendations• Senior Member Applications (anytime)

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TAC

StaffTechnicalCommittees

Directors and Deputies - Linking Pins for AIAA

Director&

Deputy

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What Makes a Good Director/Deputy Director?

A Good Director/Deputy Director/Coordinator is one who:

• Organizes their group

• Motivates, coordinates, delegates and documents successes

• Acquires TAC/staff support when needed

• Plans for the long term

• Realizes that she/he is working with volunteers

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AIAA Value to the Community

Updated: February 11, 2008

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AIAA: Your Forum for Aerospace Leadership

• MissionAIAA advances the state of aerospace science, engineering, and technological leadership.

• Vision AIAA is the shaping, dynamic force in aerospace –

THE forum for innovation, excellence and global leadership.

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AIAA Overview

• Formed in 1963 from ARS (1930) and IAS (1932) • World’s Largest Professional Society in Aviation, Space, & Defense Engineering/Science

30,000 professional members 6500 student members 70 corporate members

• 71 Technical Committees Spanning Aerospace Science & Technology• Aerospace Leadership

79 Honorary Fellows, 706 Fellows, 3562 Associate Fellows An AIAA member was involved in every major aerospace accomplishment

• Aerospace Policy Guidance - Respected, credible voice to Administration and Congress on Aerospace Issues

• Aerospace ISO Standards Body• Aerospace Conference Administrator• Aerospace Professional Development Course Provider • Aerospace Publisher – Books, Journals, & Technical Papers• Aerospace Pre-College Educational Outreach Leader

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AIAA and the Community

• AIAA is committed to and encourages the active involvement and participation of the aerospace community (industry, government and academia)

• AIAA works with organizations to create partnerships that ensure mutual benefit

• AIAA positions organizations for future development, growth and opportunities

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AIAA Providing Unequivocal Value

• Advocacy for aerospace issues

• Networking with aerospace professionals

• Recognition of contributions/contributors

• Partnership with others in broader international, educational, and professional arenas

• Professional and corporate involvement/growth

• Customized services of cost effective products and services tailored to meet organizational strategic needs

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AIAA Technical and Networking Advantages

• May reduce development time and cost Obtain technical expertise quickly Avoid “reinventing the wheel” Gain from “lessons learned”

• May strengthen your organization Identify new technologies and applications Identify research needs and funding sources Prepare for potential procurement activities

• May enhance technical development Provide exposure to new concepts Promote personal and professional development Establish leadership among the technical community Prepare for increased responsibility Provide insight to factors affecting the industry

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AIAA Products and Services

• Conferences and Exhibits Aerospace Sciences Meeting and Exhibit Aviation Technology, Integration, and

Operations Conference Fluid Dynamics Conference Guidance, Navigation, and Control

Conference and Exhibit Missile Sciences Conference Joint Propulsion Conference Space Conference and Exhibit Strategic and Tactical Missile Systems

Conference Structures, Structural Dynamics and

Materials Conference ….plus another 20+ in various disciplines

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AIAA Products and Services (con’t)

• Publications Books

– Progress in Aeronautics and Astronautics– Education Series

Journals– AIAA Journal– Journal of Aerospace Computing, Information, and

Communication– Journal of Aircraft– Journal of Guidance, Control, and Dynamics– Journal of Propulsion and Power– Journal of Spacecraft and Rockets– Journal of Thermophysics and Heat Transfer

Technical Papers Electronic Library Monthly Magazine Case Studies ….and more!

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Professional Development

• Over 80 courses (ranging from fundamental courses to advanced)• Taught by leading industry experts• Five course formats

Classroom-based short courses One-day tutorials Online tutorials (web casts) Learn at home Onsite (at your company)

• Courses held in conjunction with a technical conferences include attendance to the conference

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AIAA Products and Services (con’t)

• Education Activities Student branches at more than

150 universities Student Conferences held each

Spring in seven regions Undergraduate and Graduate

Scholarships Design Competitions K-12 Activities for student and

teachers

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AIAA Products and Services (con’t)

• Standards Promoting national and international

standards for technical excellence Accredited by the American National

Standards Institute Focus on aerospace applications Member input and review encouraged Members receive electronic copies of

AIAA Standards free!

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AIAA Products and Services (con’t)

• Public Policy Developing comprehensive position papers

on policy issues Coordinating expert testimony to Congress

and the Administration Organizes annual Congressional Visits Day Promotes “August is for Aerospace” Home

Visits Sponsors forums and workshops on policy

issues Fosters relationships with the media and

various coalitions Providing responsible positions which

influences aerospace policy

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AIAA Products and Services (con’t)

• Local section activities 62 sections across the United States

and abroad Local networking, management and

leadership opportunities Local technical programs in

geographic areas Distinguished Lecturer Program

Support

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AIAA Products and Services (con’t)

• Technical Committees 71 committees focus on specific areas of

technology Development of conferences, workshops,

standards, etc.

Aerospace Sciences Applied Aerodynamics Aircraft and Atmospheric Systems Engineering and Technology Management Information Systems Propulsion and Energy Space and Missiles Structures, Design, and Test ...and more!

• Program Committees 11 committees focus on leading edge or

emerging aerospace programs Development of conferences, workshops,

standards, etc.

Aerospace Traffic Management Energy Optimized Aircraft and Equipment

Systems Gossamer Spacecraft HyTASP Netcentric Operations Reusable Launch Vehicles Space Exploration Space Station Unmanned Systems …and more!

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AIAA Products and Services (con’t)

• Standing Committees 22 committees focus on Institute Admin Networking, management and leadership

opportunities Academic Affairs Career Enhancement Honors and Awards International Activities Membership Precollege Outreach Professional Member Education Public Policy Publications Standards Executive Council Student Activities Young Professionals …and more!

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