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Document Name: SHE Specification for Contract Work Ref: Standard Operating Procedure 002-2 Version: 01

Classification: Internal Use of 9 ©This document is the property of TRANSNET RAIL ENGINEERING and may not be copied or redistributed to any third party without the permission of the Risk Managers. All documents on the server is regarded as the latest version. Risk Managers are the custodian of the signed master copy and all other documents should be regarded as for information only. Unsigned printed copies are only valid for 24hours.

OCCUPATIONAL HEALTH AND SAFETY ACT 85 of 1993 (AS AMENDED)

AGREEMENT WITH MANDATORY In terms of Section 37(1) & (2)

WRITTEN AGREEMENT ENTERED INTO AND BETWEEN

__________________________________________

(Hereinafter referred to as the Employer)

AND

________________________________________________ (Hereinafter referred to as Mandatory (Principal Contractor)

Compensation Fund Number : Project Name : NOTE: AGREEMENT WITH THE MANDATORY TO BE COMPLETED IN BLACK INK AND EACH PAGE AND CHANGE TO BE INTIATED.



TABLE OF CONTENTS

1. DEFINITIONS

2. REPORTING

3. WARRANTY OF COMPLIANCE

4. APPOINTMENTS AND TRAINING

5. SUPERVISION, DISCIPLINE AND REPORTING

6. ACCESS TO THE OHS ACT

7. COOPERATION

8. WORK PROCEDURES

9. HEALTH AND SAFETY MEETINGS

10. COMPENSATION REGISTRATION

11. MEDICAL EXAMINATIONS

12. INCIDENT REPORTING AND INVESTIGATION

13. SUBCONTRACTORS

14. SECURITY AND ACCESS

15. FIRE PRECAUTIONS AND FACILITIES

16. ABLUTION FACILITIES

17. HYGIENE AND CLEANLINESS

18. NO NUISANCE

19. INTOXICATION NOT ALLOWED

20. PERSONAL PROTECTIVE EQUIPMENT

21. PLANT, MACHINERY AND EQUIPMENT

22. NO USAGE OF EMPLOYER’S EQUIPMENT

23. TRANSPORT

24. CLARIFICATION

25. DURATION OF AGREEMENT 26. NON COMPLINCE

27. HEADING



PREAMBLE

WHEREAS section 37(1) & (2) of the Occupational Health and Safety Act no 85 of 1993 (“the Act”) requires that parties have an agreement in writing to ensure compliance by mandatory with the

provisions of the Act.

AND WHEREAS Transnet Rail Engineering (“TRE”) needs the services of the Contractors to execute

certain projects within its workshops.

AND WHEREAS TRE can be better served by Contractors who have the infrastructure, specialist

employees and expertise to execute such projects at the highest level of efficiency on short notice.

NOW THEREFORE the parties agree as follows;

1. DEFINITIONS

For the purpose of this agreement, unless the context indicates otherwise, the following definitions are set out for the terms indicated.

1.1 “Act” means the Occupational Health and Safety Act No 85 of 1993;

1.2 "Agreement" means this Mandatary agreement;

1.3 “Contractor ” means the Mandatory;

1.4 “COID Act” means the Compensation for Occupational Injuries and Diseases Act

1.5 “Effective Date” means the date of signature of this agreement by the last party signing;

1.6 “Employer” refer to TRE;

1.7 “Main Contract” means the main contract whereby the supplier has to provide services.

1.8 “Mandatory” means an agent, Contractor or sub-contractor for work, but without derogating

from the status in his own right as an employer or user;

1.9 “Parties” means TRE and the Contractor, and “Party” shall mean either one of them, as the

context indicates;

1.10 “Regulations” means regulations promulgated in terms of the relevant legislation.

1.11 “Section” means the relevant section of the Occupational Health and Safety Act No 85 of 1993

1.12 "Services" means the services to be provided by the Contractor to TRE.

1.13 "TRE" means Transnet Rail Engineering, a division of Transnet Limited (Registration No.

1990/000900/06), a public company incorporated in accordance with the company laws of the Republic of South Africa;



2. REPORTING

2.1 The mandatory and/or his designated person appointed in terms of Section 16(2) of the

Occupational Health and Safety Act 85 of 1993 (”the OHS Act”) shall report to the Risk Manager and/or a Project Manager and/or a representative designated by the Employer

prior to commencing the work at the premises.

3. WARRANTY OF COMPLIANCE

3.1 In terms of this agreement the Mandatary warrants that he agrees to the arrangements and

procedures as prescribed by the Employer and as provided for in terms of Section 37(2) of the OHS Act for the purposes of compliance with the Act.

3.2 The mandatory further warrants that he and/or his employees undertake to maintain such compliance with the OHS Act. Without derogating from the generality of the above, nor

from the provisions of the said agreement, the Mandatary shall ensure that the clauses as hereunder described are at all times adhered to by himself and his employees.

3.3 The mandatory hereby undertakes to ensure that the health and safety of any other person on the premises is not endangered by the conduct of his activities and that of his

employees.

4. APPOINTMENTS AND TRAINING

4.1 The mandatory shall appoint competent persons as per Section 16(2) of the OHS Act. Any

such appointed person shall be trained on any occupational health and safety matter and the OHS Act provisions pertinent to the work is to be performed under his responsibility.

Copies of any appointments made by the Mandatary shall immediately be provided to the Employer.

4.2 The mandatory shall further ensure that all his employees are trained on the health and safety aspects relating to the work and that they understand the hazards associated with

such work being carried out on the premises. Without derogating from the foregoing, the Mandatary shall, in particular, ensure that all his users or operators of any materials,

machinery or equipment are properly trained in the use of such materials, machinery or equipment.

4.3 Notwithstanding the provisions of the above, the Mandatary shall ensure that he, his appointed responsible persons and his employees are at all times familiar with the provisions

of the OHS Act, and that they comply with the provisions of the Act.

5. SUPERVISION, DISCIPLINE AND REPORTING

5.1 The mandatory shall ensure that all work performed on the Employer’s a premise is done under strict supervision and that no unsafe or unhealthy work practices are permitted.

Discipline regarding health and safety matters shall be strictly enforced against any of his

employees regarding non-compliance by such employee with any health and safety matters.

5.2 The mandatory shall further ensure that his employees report to him all unsafe or unhealthy work situations immediately after they become aware of the same and that he in turn

immediately reports these to the Employer and/or his representative.



6. ACCESS TO THE OHS ACT

6.1 The mandatory shall ensure that he has an updated copy of the OHS Act on site at all times

and that this is accessible to his appointed responsible persons and employees, save that the parties may make arrangements for the Mandatary and his appointed responsible

persons and employees to have access to the Employer’s updated copy/copies of the Act.

7. COOPERATION

7.1 The mandatory and/or his responsible persons and employees shall provide full co-operation

and information if and when the Employer or his representative inquires into occupational health and safety issues concerning the Mandatary. It is hereby recorded that the Employer

and his representative shall at all times be entitled to make such inquiry.

7.2 Without derogating from the generality of the above, the Mandatary and his responsible

persons shall make available to the Employer and his representative, on request, all and any checklists and inspection registers required to be kept by him in respect of any of his

materials, machinery or equipment.

8. WORK PROCEDURES

8.1 The mandatory shall, after having established the dangers associated with the work

performed, develop and implement mitigation measures to minimize or eliminate such dangers for the purpose of ensuring a healthy and safe working environment. The

Mandatary shall then ensure that his responsible persons and employees are familiar with

such mitigation measures.

8.2 The mandatory shall implement any other safe work practices as prescribed by the Employer and shall ensure that his responsible persons and employees are made conversant with and

adhere to such safe work practices.

8.3 The mandatory shall ensure that work for which a permit is required by the Employer is not

performed by his employees prior to the obtaining of such a permit.

9. HEALTH AND SAFETY MEETINGS

9.1 If required in terms of the OHS Act, the Mandatary shall establish his own health and safety

committee(s) and ensure that his employees, being the committee members, hold health and safety representatives to attend the Employer’s health and safety committee meetings.

10. COMPENSATION REGISTRATION

10.1 The mandatory shall ensure that he has a valid proof of registration with the Compensation

Commissioner, as required in terms of COID Act, and that all payments owing to the

Commissioner are discharged. The Mandatary shall further ensure that the cover remain in force while any such employee is present on the premises.

11. MEDICAL EXAMINATIONS

11.1 The mandatory shall ensure that all his employees undergo routine medical examinations and that they are medically fit for the purposes of the work they are to perform.



12. INCIDENT REPORTING AND INVESTIGATION

12.1 All incidents referred to in Section 24 of the OHS Act shall be reported by the Mandatary to

the Department of Labour and to the Employer. The Employer shall further be provided with copies of any written documentation relating to any incident.

12.2 The Employer retains an interest in the reporting of any incident as described above as well

as in any formal investigation and/or inquiry conducted in terms of section 32 of the OHS-

Act into such incident.

13. SUBCONTRACTORS

13.1 The mandatory shall notify the Employer of any subcontractor he may wish to perform work

on his behalf on the Employer’s premises. It is hereby recorded that all the terms and provisions contained in this clause shall be equally binding upon the subcontractor prior to

the subcontractor commencing with the work. Without derogating from the generality of this paragraph:

13.1.1 The mandatory shall ensure that training as discussed under appointments and training, is provided prior to the subcontractor commencing work on the

Employer’s premises.

13.1.2 The mandatory shall ensure that work performed by the subcontractor is done under his strict supervision, discipline and reporting.

13.1.3 The mandatory shall inform the Employer of any health and safety hazards and/or issue that the subcontractor may have brought to this attention.

13.1.4 The mandatory shall inform the Employer of any difficulty encountered

regarding compliance by the subcontractor with any health and safety

instruction, procedure and/or legal provision applicable to the work the subcontractor performs on the Employer’s premises.

14. SECURITY AND ACCESS

14.1 The mandatory and his employees shall enter and leave the premises only through the main

gate(s) and/or checkpoint(s) designated by the Employer. The Mandatary shall ensure that

employees observe the security rules of the Employer at all times and shall not permit any person who is not directly associated with the work from entering the premises.

14.2 The mandatory and his employees shall not enter any area of the premises that is not

directly associated with their work.

14.3 The mandatory shall ensure that all materials, machinery or equipment brought by him onto

the premises are recorded at the main gate(s) and/or checkpoint(s). Failure to do this may result in a refusal by the Employer to allow the materials, machinery or equipment to be

removed from the premises.

15. FIRE PRECAUTIONS AND FACILITIES

15.1 The mandatory shall ensure that an adequate supply of fire-protection and first-aid facilities

are provided for the work to be performed on the Employer’s premises, save that the parties may mutually make arrangements for the provision of such facilities.



15.2 The Mandatary shall further ensure that all his employees are familiar with fire precautions

at the premises, which included fire-alarm signals and emergency exits, and that such precautions are adhered to.

16. ABLUTION FACILITIES

16.1 The Mandatory shall ensure that an adequate supply of ablution facilities are provided for

his employees performing work on the Employer’s premises, save that the parties may

mutually make arrangements for the provision of such facilities.

17. HYGIENE AND CLEANLINESS

17.1 The mandatory shall ensure that the work site and surround area is at all times maintained

to the reasonably practicable level of hygiene and cleanliness. In this regard, no loose materials shall be left lying about unnecessarily and the work site shall be cleared of waste

material regularly and on completion of the work.

18. NO NUISANCE

18.1 The mandatory shall ensure that neither he nor his employees undertake any activity that

may cause environmental impairment or constitute any form of nuisance to the Employer and/or his surroundings.

18.2 The mandatory shall ensure that no hindrance, hazard, annoyance or inconvenience is

inflicted on the Employer, another Mandatary or any tenants. Where such situations are

unavoidable, the Mandatary shall give prior notice to the Employer.

19. INTOXICATION NOT ALLOWED

19.1 No intoxicating substance of any form shall be allowed on site. Any person suspected of

being intoxicated shall not be allowed on the site. Any person required to take medication shall notify the relevant responsible person thereof, as well as the potential side effects of

the medication.

20. PERSONAL PROTECTIVE EQUIPMENT

20.1 The mandatory shall ensure that his responsible persons and employees are provided with

adequate personal protective equipment (PPE) for the work they may perform and in accordance with the requirements of General Safety Regulation 2 (1) of the OHS Act. The

Mandatary shall further ensure that his responsible persons and employees wear the PPE issued to them at all material times.

21. PLANT, MACHINERY AND EQUIPMENT

21.1 The mandatory shall ensure that all the plant, machinery, equipment and/or vehicles he may wish to utilize on the Employer’s premises is/are at all times of sound order and fit for the

purpose for which it/they is/are attended to, and that it/they complies/comply with the

requirements of Section 10 of the OHS Act.

21.2 In accordance with the provisions of Section 10(4) of the OHS Act, the Mandatary hereby assumes the liability for taking the necessary steps to ensure that any article or substance

that it erects or installs at the premises, or manufactures, sells or supplies to or for the Employer, complies with all the prescribed requirements and will be safe and without risks

to health and safety when properly used.



22. NO USAGE OF THE EMPLOYER’S EQUIPMENT

22.1 The Mandatory hereby acknowledge that his employees are not permitted to use any materials, machinery or equipment of the Employer unless the prior written consent of the

Employer has been obtained, in which case the Mandatary shall ensure that only those persons authorized to make use of same, have access thereto.

23. TRANSPORT

23.1 The mandatory shall ensure that all road vehicles used on the premises are in a roadworthy condition and are licensed and insured. All drivers shall have relevant and valid driving

licenses and vehicle shall carry passengers unless it is specifically designed to do so. All

drivers shall adhere to the speed limits and road signs on the premises at all times.

23.2 In the event that any hazardous substances are to be transported on the premises, the Mandatary shall ensure that the requirements of the Hazardous Substances Act 15 of 1973

are complied with fully all times.

24. CLARIFICATION

24.1 In the event that the Mandatary requires clarification of any of the terms or provisions of

this agreement, he should contact the Risk Manager of the Employer.

25. DURATION OF AGREEMENT

25.1 This agreement shall remain in force for the duration of the work to be performed by the

Mandatary and/or while any of the Mandatary’s employees are present on the Employer’s premises.

26. NON COMPLIANCE WITH THE AGREEMENT

26.1 If mandatory fails to comply with any provisions of this agreement, the Employer shall be

entitled to give the mandatory 7 (seven) days notice in writing to remedy such non compliance and if the mandatory fails to comply with such notice, then the Employer shall

forthwith be entitled but not obliged, without prejudice to any other rights or remedies

which the mandatory may have in law,

26.1.1 to suspend the main Agreement; or

26.1.2 To claim immediate performance and/or payment of such obligations.

26.2 Should mandatory continue to breach the contract on three occasions, then the Employer is

authorised to suspend the main contract without complying with the condition stated in

clause above.

27. HEADINGS

The headings as contained in this agreement are for reference purposes only and shall not be

construed as having any interpretative value in them or as giving any indication as to the meaning

of the contents of the paragraphs contained in this agreement.



Thus done and signed

at ___________________on the _____ day of _____________ 201__

______________________________________________

For and on behalf of the Employer

______________________________________________

for and on behalf of the Mandatary

Witnesses:

1. ____________________________

2. ____________________________

Document Name: SHE Specification for Contract work Ref: Standard Operating Procedure 002 Version: 02

Classification: Internal Use Page 1 of 61

©This document is the property of TRANSNET RAIL ENGINEERING and may not be copied or redistributed to any third party without the

permission of the Risk Managers. All documents on the server is regarded as the latest version. Risk Managers are the custodian of the

signed master copy and all other documents should be regarded as for information only. Unsigned printed copies are only valid for 24hours.

STANDARD OPERATING PROCEDURE SHE SPECIFICATION FOR CONTRACT WORK

This certifies that this is the final controlled document that will apply for Transnet Rail Engineering, to be revised periodically by the Corporate Risk and Safety Department for efficiency and quality purposes.

Corporate Risk Manager National Head of Projects

Signature Signature

Established 1 January 2011 Effective Date 1 February 2012

Grading: UNCLASSIFIED

CONTROLLED




permission of the Designated Risk Manager. All documents on the server is regarded as the latest version. Risk Managers are the custodian of

the signed master copy and all other documents should be regarded as for information only. Unsigned printed copies are only valid for

24hours.

SHE Specification

Index

Page Numbers Items

1 Background

2 Introduction

3 Abbreviations and Definitions

5 Legal Requirement Framework

5 Roles and Responsibilities

9 Notification of construction work

10 Licensing and permits

11 Risk Assessments

13 Letter of Good Standing

13 SHE Legal and Statutory Appointments

14 Section 37(2) Agreements

15 Occupational Health and Hygiene

15 Periodic & Surveillance Medicals

16 Personal Protective Equipment (PPE)

17 Other requirements

17 Safety, Health and Environment (SHE) file

19 General Site Procedures

31 Training

33 SHE Communication and awareness

34 SHE Signage on plant and in buildings

34 Management of subcontractors

35 Occurrence and Accident Reporting and investigations

35 Non conformances and rectifications

36 Inspections and Internal Audits

38 Environmental Management

42 Completion and sign off of project

43 Confidentiality

44 Annexure






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1. Background

This is a generic SHE Specification, which shall apply for all contract work within Transnet

Rail Engineering (TRE). TRE businesses and project office with collaboration with Risk and

Safety Department shall still need to develop a project specific SHE Specification in line

with this specification, to ensure every project is properly scoped and requirements are

specific.

2. Introduction

The aim of this standard is to provide a detailed consideration on the practical

implementation of the SHE requirements for contract work. Specifically, the standard

provides clarity on the processes to be followed when contract work that has SHE

implication is executed.

This should also the Principal contractor to prepare a Safety, Health and Environmental

Plan, as per Transnet Rail Engineering specification, and to ensure legal compliance is

achieved and maintained when executing the project.

This specification shall form part of the tender document specification and must be read

and used in conjunction with the technical and tender specifications. All requirements

contained in this document must be adhered to at all times while executing the work.

3. Glossary of Terms and abbreviations

AIA - Approved Inspection Authority

CIDB - Construction Industry Development Board

COID - Compensation for Occupational Injuries and Diseases

dB(A) - Decibels

DEA - Department of Environmental Affairs

EMP - Environmental Management Plan






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DOL - Department of Labour

HCS - Hazardous Chemical Substances

MSDS - Material Safety Data Sheet

OHS - Occupational Health and Safety

PPE - Personal Protective Equipment

SHE - Safety, Health, Environment

SOP - Safe Operating procedures

TRE - Transnet Rail Engineering

Definitions

“Agent’s Representative” means a duly appointed competent person, i.e. Clerk of

works, Engineer or other such person in whom the Agent vests authority to represent

him on the project.

“Client” shall mean Transnet Rail Engineering (TRE) in this context

“Competent person” as defined in the Construction Regulations under the

Occupational Health and Safety Act 85 of 1993.

“Construction Manager” shall mean the Contractor Project Representative

appointment as the Resident Construction Manager by the Project Manager to be

responsible for the management of the construction site.

“Contractor” shall mean any person or company who’s tender to perform

Construction work has been accepted by the Principal Contractor and Client.

“Employee” means any person who is employed or working on the site.

“Project Engineer” shall mean the Contractor Project Representative appointed by

the Project Manager to be responsible for the management of the design of the works.

“Project Manager” shall mean the Contractor 16.2 delegated person under the OHS

Act who is in overall management and control of the project.

“Safety, Health and Environmental /Risk Officer” shall mean the Contractor

Representative appointed as the safety, health and environmental officer to be






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responsible to assist the Construction Manager for the safety, health and

environmental aspects on the construction site.

“Safety, Health and Environment Specification” means a documented

Specification of all safety, health and environment requirements pertaining to the

associated works on a construction site, so as to ensure the health and safety of

persons and the care of the environment.

“Safety, Health and Environment Plan” means a documented plan which includes

the means and ways to manage the hazards identified and indicates measures,

procedures and systems for compliance to the SHE specification.

“Waste” means any substance, whether or not that substance can be reduced, re-used, recycled and recovered

that is surplus, unwanted, rejected, discarded, abandoned or disposed of;

Which the generator has no further use of for the purposes of production;

that must be treated or disposed of;

4. Legal Requirements Framework

The following, but not limited to are pieces of legislation which are applicable in the various

stages of the contract work.

Legislation Applicability to TRE

1. Section 24 of the Constitution of South Africa

Everyone has got the right to an environment

that is not harmful to their health or wellbeing

future and to have the environment protected for

the benefit of present and future generations.

2. National Environmental Management Act (Act 107 of 1998) - Section 2 (4) (viii), and Section 28(3) (a) & (b);

Every person who causes has caused or may

cause significant pollution or degradation of the

environment must take reasonable measures to

prevent such pollution or degradation from

occurring.






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3. Environmental Impact Assessment Regulations published in terms of section 24(5) of the NEMA Act, August 2010

A basic assessment or Environmental Impact

Assessment must be conducted for listed

activities at outline in the Environmental Impact

Assessment regulation.

4. Construction -Regulations. 3 Notification of Construction Work A principal contractor who intends carrying out

any construction work (as defined on section 6 of

this document) shall before carrying out that

work notify the provincial director in writing of

the construction work.

5. Roles and Responsibilities

5.1 Risk and Safety Department shall:

Ensure that the Transnet SHEQ Risk Management Policy Statement and TRE

SHE policy are made available to the contractors for compliance and displayed

at the work stations.

Ensure contractors sign the necessary documents to ensure compliance with

the Occupational Health & Safety Act, 1993 (Act 85 of 1993 as amended), and

its regulations, other applicable legislation and TRE requirements and these can

be confirmed through SHE Contractor documentation checklist.

Ensure contractors provide TRE with SHE Files that include relevant

documentation as per the Index of the contractor file for approval, and ensure

these files are maintained and updated by the contractor and kept at the

construction site for the duration of the contract / project (link with paragraph

15 below).

Provide SHE Induction regarding the safety, health and environmental rules of

TRE.

Provide a safe and healthy work environment to employees, stakeholders,

client and agents.






24hours.

Conduct site inspections to verify whether the project, contractor(s) are

complying with TRE safety rules and specifications.

Communicate all hazards to the Contractors.

Ensure that all applicable documents as per all annexures are provided and explained to the contractor

5.2 Business Managers shall:

Ensure that the Transnet SHEQ Risk Management Policy Statement and TRE

SHE policy are available at the work stations.

To ensure contractors sign the necessary documents to ensure compliance with

the Occupational Health & Safety Act, 1993 (Act 85 of 1993 as amended),

other legislation and TRE requirements.

To provide site specific SHE Induction regarding the safety, health and

environmental rules of TRE.

Ensure the environment is not harmful to health or the well-being of people as

well as promotion of environmental protection and conservation.

Provide a safe and healthy work environment to employees, stakeholders,

client and agents.

Conduct site inspections to verify whether the project, contractor(s) are

complying with TRE safety rules and specifications.

Communicate all hazards to the Contractors.

Ensure that all applicable documents as per annexures are provided and

explained to the contractor

5.3 Project Office/Project Managers shall:

Shall ensure that Risk and Safety Department is always informed of new

projects so as to advice on the potential risks and SHE legal requirements

Shall ensure all the necessary permits or licenses are obtained by the

contractor prior to project commencement.






24hours.

Shall ensure the SHE Specification forms part of the tender documents.

Shall ensure all requirements as per the SHE file are submitted prior to the

contractor commencing on site.

The SHE File shall be submitted to the Risk and Safety Department for

approval.

Once the contractor is appointed, Risk and Safety Department should be

informed to conduct necessary SHE induction

Shall ensure compliance on site at all times and report SHE non conformances

to the Risk and Safety Department

Shall invite the Risk and Safety Department to the project progress meetings

Shall involve Risk and Safety department during handover meeting

5.4 Principal Contractor shall:

Ensure that all activities are in line with the Transnet SHEQ Risk Management

Policy Statement, TRE SHE policy and this SHE Specification.

Communicate the policy to his/her employees and sub-contractors.

Conduct risk assessment before the commencement of the actual work in

terms of the contract.

Communicate all identified risk and control measures to their employees.

Report all the reportable incident/Accident according to the OHS Act 85 of

1993 to the Department of Labour or Department of Environmental Affairs as

stipulated within the relevant legislations.

Develop Safe Operating Procedures and ensure adherence to these.

Monitor and review a plan for risk and hazard identification.

Ensure that the copy of risk assessment is always available on site on the file.

Ensure that a Certificate of Good Standing is issued by the Workman’s

Compensation Commissioner.

Appoint a competent person in writing.






24hours.

Ensure and have documented proof that all employees under his/her control

are medically declared fit to duty, in particular for work being done in elevated

positions.

Make provision for health and safety budgets in its tender price as required by

law.

Provide specification to the client on measures to prevent exposures, injuries

and harm to the environment.

Carry out regular inspection to assess that they comply with SHE specification

as provided by TRE.

Ensure that all employees are provided with personal protective equipment.

The Contractor shall give access to TRE for inspection of plant, machinery and

equipment to ensure compliance.

Appoint each sub-contractor in writing and outline their responsibilities (this

should be included in the Principal contractor’s main SHE File on site).

Should a principal contractor appoint a sub-contractor for some of the work TRE must

be informed of such instances, and TRE would have the right to request subcontractor

relevant documentation (e.g. SHE file, SHE Plans, etc.) in ensuring compliance on site.

5.5 Other Joint Responsibilities

The Client and the Principal contractors shall ensure that all cleaning activities

do not contradict the company policies and other applicable procedures.

The contractor shall provide and maintain systems of work, plant and

machinery that is safe and without risks to health, environment, and safety of

people within TRE.

Agent and contractors shall take steps to eliminate or mitigate any hazard or

potential hazard to the safety or health of employees, contractors, visitors and

suppliers, before resorting to personal protective equipment.






24hours.

No access will be given to the contractor who fails to comply with TRE

minimum requirements.

6 Notification of Construction work – (Construction regulations 3.sec 1 b(i) &

(ii))

When a contractor intends to carry-out construction, excavation or demolition work,

he/she shall before carrying out that work, notify the Department of Labour Provincial

Director in writing if it includes but not limited:

The demolition of a structure exceeding a heights of 3 meters

The use of explosives to perform construction work

The dismantling of fixed plant at a height greater than 3 meters

Exceeding 30 days or will involve more than 300 person days of construction

work, and

This includes excavation work deeper than 1 meter; or

Includes working at a height greater than 3 meters above ground level.

The principal contractor shall ensure that a copy of notification is kept safe on site for

inspection by Department of Labour inspector or TRE representative (Project

leader/Manager)

The contractor shall submit their SHE specifications with their full risk assessment to TRE

as soon as the contract is awarded to them (at least a month prior to commencing on site)

to enable TRE team to do all preparations needed. No work shall commence without these

being approved.

7 Licensing and permits Any activity that requires a license, permit of authorization from TRE or any Regulatory

Authority that is prescribed by legislative requirements must be obtained before

undertaking that activity.






24hours.

The contractor shall strictly comply with conditions and requirements pertaining to the

issue of such permits. The contractor shall ensure compliance to these licenses, permits or

authorizations at all times. These include, but are not limited to the following:

o Hot work permit

o Cold work permit

o Working in confined spaces,

o Lock out certificate (in particular when doing electrical work)

o Working at height (above 3 meters)

o Environmental Authorisations

o Gas free certificate

o Isolation permits

o Heavy lifts

o Work on electrical equipment

The contractor shall be registered with relevant authorities and Boards for legal and

corporate governance compliance e.g. CIDB Certificate.

8 Risk Assessments (Sect 8 of OHS Act 85, 1993 and construction

regulation, Reg. 7)

TRE personnel shall inform all contractors working on their sites of its already identified

risks. Where risks are not yet identified, TRE personnel shall identify such risks and inform

the contractor prior to commencing on site, COP_SHE_IMS_REG 4.3.1, Annexure A

Certain construction activities, equipment, substances etc. represent a significantly higher

safety risk than others. The Contractor will be required to analyze his scope of work and

define these critical activities. For each, a risk assessment will be required which defines

systems and safe work procedures that would be used in order to complete the activity






24hours.

safely. Risk assessments to be conducted by an appointed and competent person by using

the contractors approved format endorsed by management.

Preliminary hazard identification shall be conducted by the Contractor prior to work

beginning on site.

Should the Agent’s agent or his duly nominated alternative identify hazardous activities

performed by the Contractor on the site for which the Contractor has not submitted a risk

assessment, the Contractor will be required to do so before continuing the work.

All employees are to be informed and trained regarding any hazard as outlined in the risk

assessment prior to commencement of work.

Risk Assessment must be reviewed with the Health and safety committee and if one does

not exist then a group of employee’s representative of the employee must be used to

review the Risk Assessment.

The principal contractor must inform the sub contractors of the risk assessment before he

commences work.

The following are examples of hazardous environments that can be identified on projects:

o Water

o Dust

o Fumes

o Noise (in excess of 85 dB (A) in certain areas).

o Insufficient lighting

o Confined spaces

o Working at heights and on elevated structures above other persons (fall protection

plans required)

o Working in and around excavations

o Working next to revolving equipment

o Working next to moving plant

o Working with chemical products

o Working next to existing plants

o Working next to public roads






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o Working that may have an impact on the public, etc

9 Letter of Good standing (Compensation Commissioner Certificate)

A Letter of Good Standing is the registration certificate issued by the Compensation

Commissioner Fund or any other licensed insurer when the insured has complied with all

the requirements of the insurer and the requirements of the COID act (Act 130 of 1993).

This letter, in its valid form shall be submitted to TRE by the contractor.

It shall be the responsibility of the contractor to submit the valid certificate as and when

one expires.

The certificate will reflect the following:

o Name of the insured company

o Expiry date-(the certificate must be valid during the contract period).

o The registration number.

The certificate will be issued without any alterations.

No contractor may do any work for TRE without a valid letter of good standing.

10 SHE Legal / Statutory Appointments

Appointments are legal documents and shall be made in accordance to the provisions of

relevant/applicable legislation. Legal appointments of competent persons are used to assist

the Employer in executing his/her duties, and to ensure that all work is done safely and that

proper supervision is performed at all times.

All required statutory appointments shall be done in writing, with clear roles and

responsibilities and will be signed by both employer and employee. These shall include but not limited to the following:

o 16.2 appointments o SHE Representatives o First Aiders






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o General Machinery Regulation - GMR (2) o Construction Supervisor o Scaffolding supervisor, etc

All appointed persons shall be competent and be able to prove their competency (Training Certificates)., SOP 002-1, Contractor Personnel Competent List , Annexure B

Any termination of any appointment will be done in writing and a copy placed on SHE file.

11 Section 37(2) Agreements

This document forms part of the contract agreement in terms of section 37(2) of the Occupational Health and Safety Act. The agreement is between the clients (Transnet Rail Engineering) and the Principal Contractor, SOP 002-2

The agreement will confirm that the appointed person of any company will remain responsible and accountable for his own employees, including any labour hire employees.

The agreement shall be completed and signed by the Principal Contractor mandated representative of the company as soon as possible and returned to the relevant TRE Project Manager for his/her signature.

The relevant TRE Project Manager will sign the agreement on behalf of TRE.

12 Occupational Health and Hygiene

All Contractors are required to appoint the necessary qualified first-aiders and have the necessary equipment and facility on site for treatment of injured persons. (General Safety Regulations, (3)

Contractor/ client will ensure that the first aid box is available and accessible where more than five employees are on site,

The first aider shall ensure that the contents of the first aid box comply with the minimum legal requirement,

Trained first-aid personnel to be available on site

The following hygiene facilities must be provided for in a clean and suitable condition, unless agreement with TRE has been confirmed regarding the use of existing facilities or exemption obtained from Department of Labour:






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o Shower facilities o Sanitary facilities o Changing facilities o Sheltered eating areas o Drinking water at strategic locations on site

Water for drinking shall be drawn only from taps in messing areas and ablution blocks and at points on site marked “drinking water”.

No equipment or system shall be connected onto the drinking water system without prior approval of the Client’s representative.

The Contractor will be required to provide their own accommodation for the workers. The cost of which shall be deemed to be included in the Contractor’s price.

13 Periodic and Surveillance Medicals

All employees of contractors working within TRE, shall undergo required medical surveillance at the set interval.

The contractor shall confirm in writing to TRE Risk and Safety Department that the

intended employees to work at TRE sites have been declared medically fit.

Pre-medicals and exit medicals are required for all employees that work on construction site, the costs of which will be borne by the Contractor. Record of such must be kept on site.

Any person normally working on the site and subsequently away from site for more than one year shall be required to undergo another pre-medical.

14 Personal Protective Equipment (PPE)

The contractor shall ensure that all employees are provided with appropriate prescribed Personal Protective Equipment (PPE) (according to General Safety Regulations (2), suitable for the type of activities that the employees will perform.

The contractor also needs to control and ensure the use of PPE at all times. These shall include but is not limited to;

o Hand protection (e.g. gloves) o Ear protection (e.g. earplugs or earmuffs) o Eye protection (e.g. Safety goggles) o Non-slippery safety boots o Overalls






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o Reflective vests o Hard hats o Safety harnesses/safety Belts

15 Other Requirements The hazards identified by contractors and control measures should be communicated to the contractor’s employees.

A proof of communication of risk assessment should be kept in the contractors file as records.

TRE reserves the right to request this information from the contractor at any given time.

In a situation where a risk assessment is not readily available or not communicated to contractor employees, the activity will be stopped until such time the contractor complies.

Project Technical meetings between TRE and contractor shall be held on a prescribed

interval, which shall differ from one project to the other and the following issues, but not limited to shall be discussed:

o Project progress o Technical matters o Incident and accident reporting, investigating and record keeping o Housekeeping issues o Challenges, etc.

Risk and Safety Department shall always form part of these meetings.

16 Safety, Health and Environmental (SHE) File The SHE file will be prepared by the contractor for approval of TRE Risk and Safety

Department as per SOP 002-3, Annexure C and will contain but not limited to the

following documentations;

o Notification of Construction o Valid Letter of Good standing with the Compensation Commissioner o Occupational health & safety policy o All OHSAct legal appointment letters o List of Contractor’s Employee, SOP 002-4, Annexure D o SHE Plan approved by TRE o Hazard identification & Risks Assessments o Method Statements






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o SHE Induction Training Section 13 of the OHSAct. o Certificates of medical fitness o Equipment maintenance and inspection o PPE Issue control sheet o Training Records o Standard Operating Procedures (SOP’s) o Excavation plan ( where applicable ) o Fall protection ( where applicable ) o Scaffolding plan ( where applicable ) o Demolition Plan (where applicable) o Explosive and Blasting Method Statement (where applicable) o Environmental Management Plan

This file will be kept on site and will be available at all times to TRE Risk Official conducting his/her compliance routine inspections, Department of Labour, DEA or any other Government body.

Consolidated copy of this SHE File with all documents collated during the duration of the project (like designer and technical specifications, drawings etc.) should be handed to the client (TRE) for record keeping purposes.

Confirmation of the SHE file content shall be done as per SOP 002-3, Annexure C TRE shall also provide the contractor with its relevant documents such as the SHE policy,

Induction booklet, Evacuation Plan, Risk assessments, etc. Confirmation of the documents submitted to the contractor shall be done through the SHE Contractor Documentation Checklist, SOP 002-5, Annexure E

17 General Site Procedures Site occupancy / permit to work / certificate at a TRE site shall be issued to every contractor detailing points 17.1 up to 16.5 below, as well as expected duration of occupancy on site, issued by competent person on behalf of TRE.

17.1 Access Control

All contractors shall be issued with access control cards prior to commencing work on site.

The Principal Contractor SHE/Risk Officer in collaboration with the Client’s (TRE) representative will ensure that proper access control is in place and functional at all times onto and of the construction site.

The Principal Contractor SHE/Risk Officer shall also in collaboration with the Client’s (TRE) representative and other appropriate personnel develop a traffic plan for the site to ensure the safe movement of all construction related mobile plant.






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This plan is to be reviewed at the allocated SHE meeting to ensure its applicability.

Contractors shall ascertain from Security / traffic official the correct route along with their employees may proceed when coming on or going off shift and direct their employees accordingly.

All security requirements shall be highlighted at the induction given by the Client (TRE). All Contractors are to strictly adhere to all security requirements on the premises.

17.2 Site establishment The contractor shall ensure that the construction activity has been carried out in a manner which the environment is been protected. The Contractor shall prevent physical/environmental disturbance or pollution on site. 17. 3 Site camp

Prior to site establishment, TRE shall approve the location and size of the Contractors’ Camp.

It is also the responsibility of the Contractor to ensure that the Contractor’s Camp is neat and tidy and labourer’s facilities are of acceptable standards.

Proper housekeeping should be maintained at all times by the Contractor as it will also form the basis of the routine TRE inspections.

17.4 Demarcation of the site

It is important that activities are conducted within a limited area to facilitate control and to minimise the impact on the existing natural environment and the surroundings landowners.

Contractor shall demarcate the boundaries of the site in order to restrict construction activities to the site. The method of demarcation and the location of the demarcated area shall be determined by the Contractor and approved by the TRE prior to any work being undertaken.

o The Contractor shall ensure that all his plant, labour and materials remain within the

boundaries of the site. Failure to do so may result in the Contractor being required to fence off the boundaries of the site at his own expense to the satisfaction of the TRE.

The contractor is responsible for the safeguarding of his/her own equipment and material

while on site






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17.5 Hours of work

All work conducted on site shall fall within the legal requirements in accordance with the Basic Conditions of Employment Act. The Construction Manager shall ensure that this is complied with current maximum hours allowed.

Permission to exceed these hours is granted under exceptional circumstance by the Department of Labour and should be routed through the Principal Contractor, Construction Manager to the Agent and supported by the Union.

17.6 Alcohol and substance abuse, SOP 019

Transnet Rail Engineering will not tolerate substance abuse or use which put at risk the

health and well-being of its employees or threatens its services to our stakeholders.

It is on these basis that a contractor/stakeholder will be considered unfit for work in if:

o He/she is subjected to alcohol screening and/or alcohol testing and is found to have alcohol in his/her breathe and/or blood (i.e. a reading in excess of BrAC 0.10 mg/1000ml or its equivalent BAC of 0.02%)

o Refuses to undergo substance screening and/or testing; o He /she produces a positive confirmatory test for any other substances, measured by

sample analysis at a registered pathological laboratory and authorised by a medical practitioner; and/or

o Through observation by security personnel, it is evident that the contractor’s physical, emotional, mental or behavioural state reflects that they are intoxicated or under the influence.

o No contractor may possess, sell, use, store, manufacture, transport, distribute, or transfer drugs or alcohol during work hours, on or off Transnet Rail Engineering premises.

o Involvement with any unlawful drugs, including their manufacture or distribution, is prohibited during and after work hours.

Any transgression of this policy will constitute a breach of the relevant contract and may

result in the termination of services/contract.

17.7 Blasting (Explosives and Blasting Act, Permits for transport and possession of

explosives from SPAS Chief Inspector of explosives etc.)

In some instances, the Construction operations may necessitate that ground and rock is blasted. Prior to a blast a siren will have to be sounded. Warning flags will have to






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be displayed at the entrance to the area of the blast and guards will be placed at strategic points.

Should the Contractor be required to carry out blasting operations, he is to acquaint himself fully with, and adhere to the blasting procedures and legislation. Every blast must be cleared with the appropriate Agent representative before changes are placed.

17.8 Electrical Installations (as per OHS Act)

Prior to connection to any Client’s electrical supply by the Contractor, all electrical

installations must be checked and approved in writing by the contractor’s representative.

Earth leakage protection must be provided by the Contractor and shall be tested before use and on monthly bases by the Contractor, results of which shall be in a logbook.

The Contractor shall have a designated appointed competent person to control all temporary electrical installations on the site. Certificate of Compliance (COC) must be available in the temporary, building, store, office etc.

17.8.1 Lock-out / Tagout procedure

A procedure shall exist and be available at all lock-out points and shall ensure that machinery has been locked out and staged out prior to work being performed on it.

The Contractor shall familiarize himself with the procedure and shall at all times adhere to its requirements. The Construction Site Manager must first be notified and approval granted before any equipment that comprised part of the completed work can be energized.

17.9. Rail Safety

Work carried out in the Shunting/Marshalling Yards must be in accordance with the relevant legislation, SANS codes and TRE requirements;

Risk assessments shall be done prior to work commencing; Part of orientation and induction training railway safety such as working between

rolling stock and moving equipment should be emphasized;

The use of prescribed PPE such as reflective clothing, safety boots shall be controlled and managed by the Project Manager;

Taking occupation of an area where maintenance is to be done should be done according to TRE Train Working rules. At all times one should work according to TRE “Ten basic cardinal rules”






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17.10 Permit to work

The permit is essentially a document which describes the work to be done and the precaution to be followed while doing the work; it sets out all necessary safety procedures and the equipment.

The permit should clearly specify the particular item of equipment or area involved the extent of work permitted, what condition are to be observed and time and duration of validity.

The number of permit required will vary with the complexity of planned activity.

A system shall be implemented to control identified high-risk activities. The Contractor is to ensure that the proper permit is in hand and duly authorized by the appointed person before commencing with the work in question. Some of the activities that require a permit to work within a plant are:

o Hot and cold works o Working in confined spaces o Excavation work more than 1.5 meter deep o Demolition work o Blasting o Piling o Work being done within 50 (fifty) meter of an Overhead power line o Use of hazardous substance e.g. Lead

17.11 Work on elevated positions (General Safety Regulation, Reg. 6)

Whenever persons are required to work in an elevated position, a fall protection plan will be implemented and every possible and practicable means shall be adopted to provide such persons with effective training and safeguards.

Contractors must designate a person who is competent to prepare a fall protection plan

which will address all risks attached to working at elevated heights.

Procedures must be put in place to eliminate or mitigate the risk of falling

The plan must be specific to the work being done and not a generic plan that addresses

working at heights.

Employees that work at heights must be trained and certified medically fit to work at elevated heights. (Medicals should exclude conditions that preclude an employee from working at heights e.g. Physical and psychological fitness)






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17.11.1 Roof Work

No roof work should be done in inclement weather, i.e. stormy, rainy, windy, severe weather)

Openings that cannot prevent a fall or sustain the weight of a worker must be sign posted.

Suitable and sufficient platforms coverings are provided to be used in such a manner

that persons passing across or working on the roof or fragile material is suitably protected.

There must be sufficient guard rails or toe boards to prevent falling of any person,

equipment or material.

The contractors shall stop all persons working on the erection of steelwork during periods of inclement weather or if the possibility of lightning strikes is present.

Safety belts are not allowed on site. Safety harnesses as fall arrest devices will be worn when working at an elevation of 1.5 meters or more, unless working from a safe platform.

Working on elevated positions shall only be carried out under the supervision of a competent person.

Lifelines are to be used with safety harnessed where allowed when doing steel

erection and other similar activities such that persons are not exposed to danger by continuously attaching and detaching the lanyards from the structure.

Provision must be made to prevent objects and or material from falling from elevated areas and the protection of persons working below.

Warning notices must be posted at sites where a person is likely to fall from an elevated position. This notice must also include use of PPE.

Emergency telephone numbers must be displayed in all suitable and visible locations

for ease of reference in case of an incident.

Inspection and maintenance of the fall protection equipment must be done. Frequency to be determined by e.g. weather conditions, incidents, etc.






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17.12 Radiography, ultrasonic, Non Destructive Testing (NDT)

The Contractor carrying radiography, ultrasonic or other non-destructive testing (NDT)

on the site must comply with the requirements of the relevant legislations, codes of practice and any specific procedures. In particular, the Contractor shall ensure that: o No radioactive sources may be brought onto the site without the prior written

consent of the Client (TRE).

o All site radiography is supervised by a Radiation Protection Supervisor.

o Radiography areas and clearly identified by the erection of suitable barriers, sirens,

warning notices and / or flashing lights. Vehicles transporting shall be clearly identified.

17.13 Excavations (Construction Reg. OHSAct)

Digging or excavation operations by the Contractor may not commence without the written authorization from the Clients representative. (Excavation permit)

Adequate precautions shall be taken by the Contractor to prevent slumping of

excavations, as well as to prevent rocks and loose material falling onto workers.

All excavations by the Contractor are to be clearly demarcated to prevent accidental access.

Only solid barricading will be allowed to be used at areas where there is a fall hazard present. Danger tape may only be used to make the solid barricading more visible and to prevent persons from coming close to the danger area.

Prior to commencing work on any excavation or trench, utility owners shall be contracted and advised of the proposed work and to determine the location of all underground installations; i.e., sewer, telephone, water, fuel, electric, etc. Overhead hazards shall be assessed and dealt with at this time also.

If an excavation or trench endangers the stability of buildings or walls, shoring or bracing, underpinning will be provided. Excavations and trenches that are adjacent to backfilled excavations or trenches or which are subject to vibrations from railroad traffic, road traffic, or the operation of machinery (e.g. shovels, cranes, trucks) must be secured by a support system, shield system or other protective systems (i.e. sheet pile shoring, bracing).






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17.14 Equipment and machinery

All equipment and machinery shall be in good working order and compliant with legal requirements.

Cleaning or repairing of equipment is not permitted in premises unless permission is granted.

All lifting equipment shall be identified, checked monthly and load-tested annually.

Equipment and machinery (band saw or band knives) must be effectively safely guarded.

The contractor shall ensure that all tools and materials are kept under lock and key and an inventory be kept on site.

Contractors shall provide their own equipment which must comply with the standards put down in the Occupational Health and Safety Act (85 of 1993).

Under no circumstances shall the contractors or unauthorized employees be permitted to operate TRE cranes, hoists, lifts, or any other equipment including vehicles and forklift trucks. If the use of any of the above equipment is required, application must be made to the person in charge, i.e. Plant Engineer (GMR 2(1)) or designated person.

Instances where contractor are in need of an overhead cranes inside TRE buildings/workshops arrangements must be made as stipulated above. No any other equipment shall be loaned. Liability/Indemnity insurance shall be completed between the two parties.

Instances where contractor need to connect to TRE energy source like compressed air,

electricity and water for the duration of the project, a Plant Engineer shall be notified for approval.

17.15 Scaffolding (Construction Reg. 14 OHSact)

All scaffoldings that are erected on site, shall comply with the provisions of relevant SANS codes and regulations.

The scaffolding must be erected by competent personnel and such personnel shall be appointed in writing.






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In case of overhead work the area must be safely secured and identified with signs. Scaffolding must be inspected by a competent person (Scaffolding Inspector) and

signed off for safe to use and the register must be kept on site.

Safety harnesses/ belts must be inspected and must used as required by legislation. Issued on PPE Record card.

All scaffoldings declared shall be tagged as safe or unsafe to use by a competent

person.

17.16 Handling and storage of Hazardous Chemical Substances (HCS)

The contractor shall before commencement of the contract provide TRE with a complete list of solvents and or chemicals contractor/client intend to use at the various workplaces, SOP 002-6 Contractor Solvents and Chemical List, Annexure F

The contractor shall have a contingency plan in place that adequately addresses solvent and or chemical/oil spillages at the various workplaces. Contractor shall keep the necessary materials and equipment on site to deal with ground spills of any of the materials used or stored on site.

Contractor shall ensure that no oil, petrol, diesel, etc. is discharged onto the ground.

Pumps and other machinery requiring oil, diesel, etc. that is to remain in one position for longer than two days shall be placed on drip trays. The drip trays shall be emptied regularly and the contaminated water disposed of offsite at a facility capable of handling such wastewater. Drip trays shall be cleaned before any possible rain events that may result in the drip trays overflowing and before long weekends and holidays. Portable spillage cleaning kit shall be provided on site.

Used oil shall be stored at a central location on site prior to removal off site. Contractor shall remove all oil, petrol, and diesel-soaked sand immediately and shall dispose of it as hazardous waste at a permitted landfill site.

Should the TRE Risk Manager and/or the relevant authorities deem it necessary to

institute a programme for the removal of contaminated ground resulting from the non-compliance of the controls detailed above, these costs will be for the contractor’s account. The TRE Risk Manager and relevant authorities, if appropriate shall approve remedial action.






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The contractor shall ensure that its employees are informed of the hazards and risks associated with the use of the solvents and or chemicals, and records must be kept of such information session.

The contractor shall provide each location with a file of all solvents and or chemicals to be used at that work place and one comprehensive file must be submitted to TRE, Risk Department with all MSDS documents

MSDS documents must comply with the criteria set out in the Hazardous Chemical Substances Regulations Section 9A of OHS Act. No bulk storage of chemicals and cleaning substances are allowed on TRE premises

All chemical containers shall be kept closed after use or when stored No illegal substances on site; The contractor shall ensure that all containers containing solvents and or chemicals are

clearly labeled and no decant takes places or allow its workers to decant solvents and or chemicals into unlabeled containers.






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17.17. Handling of Asbestos (Asbestos Regulation)

This section should be read in conjunction with SOP 001 TRE Asbestos Management Standard (to be obtained from the Risk and Safety Management Department).This standard shall be complied to at all times when conducting any asbestos work within TRE premises

No contractor shall carry out any asbestos work unless he/she is registered with the Department of Labour as an Approved Asbestos Contractor and informed TRE in writing thereof prior to the commencement of Asbestos work.

No contractor shall require or permit any person to work in an environment in which he/she would be exposed to asbestos in excess of the prescribed occupational exposure limit.

Asbestos related work risk assessments must be carrying out by any Asbestos Approved

Inspection Authority registered as an Asbestos AIA with DoL.

Work plan for safe removal of asbestos must be approved by Asbestos AIA and supplied to DoL for notification,

A contractor shall before any employee is exposed or may be exposed to asbestos dust, after consultation with the health and safety committee established for that section of the workplace, ensure that the employee is adequately and comprehensively informed and trained, on both practical aspects and theoretical knowledge as per asbestos legislative requirements.

In the instance where asbestos is being removed, Air monitoring must be conducted at

suitable intervals (depending on the exposure) by an AIA. These results must be communicated to employees of the contractors as well as TRE employees.

The disposal of asbestos from site must be done by an approved contractor and on appropriately designated sites.

The area where asbestos is removed e.g. workshops must be designated as a respirator zone and barricaded to prevent unauthorized access.






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17.18 Transportation

Transportation of passengers in the load box of a bakkie will not be permitted on TRE sites

No transportation of passengers and material/equipment on the same load box will be

allowed on site.

No hanging over the back of the bakkie or truck by people will be allowed within TRE site.

Speed limit within TRE Sites is strictly 30 km/h and no speeding will be tolerated.

The Contractor must maintain his vehicles in roadworthy condition and are subject to inspection by the Clients representative. Non-roadworthiness vehicles will not be allowed onto the site.

All motor vehicles operated by Contractors within the area shall, in all respects, comply with the Road Traffic Ordinance. Drivers of such vehicles shall be in possession of a valid driver’s license and valid for the class of vehicle. A driver’s authorization card shall be kept by the person so authorized and he / she shall produce such card on request to an authorized official of the company.

When workers are transported by motor vehicles such as LDV’s or “bakkies”. The

driver shall take precautions and ensure that all persons are seated within the load area, which must be fully enclosed on the sides and not seated on the edges. Persons may not be conveyed when sitting with their legs hanging over the sides of the vehicle nor whilst standing. When traveling on the back of an LDV – only six (6) passengers seated within the load area and one passenger seated within the load area and one passenger in the cab with the driver is permitted. Seatbelts must be worn.

Persons are not allowed to be transported on forklifts and earthmoving machinery.

Drivers shall be responsible for the travel-worthiness of all loads conveyed by them. Precautions shall be taken to lash all loads properly. Loads projecting from vehicles shall be securely loaded and in daytime a red flag and during darkness a red light reflecting material shall be attached to the extreme end of such projecting material.

All servicing and repairs must be carried out by the Contractor in a designated area.

All waste from servicing must be disposed of in accordance with the environmental legislation.






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Every mobile machine where the vision is obstructed when reversing must have a hooter, which sounds, when the machine is reversing. This covers trucks, cranes, loaders and so forth.

Operators have great difficulty in seeing light vehicles behind their machines. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At least 30 (thirty) meters must be left clear between such a vehicle and such a machine.

Earthmoving machinery has the right of way at all times. Vehicles must not be parked near earthmoving machines. Un-authorized vehicles are not allowed into or in the vicinity of the pit or earthmoving workshops. All speed limits must be obeyed. Keys are not to be left in the vehicles.

All Contractors should be made fully aware of the need for road safety and the penalties that exist for violating the speed limits and other safe driving laws. Maximum speed limit is displayed at all sites.

Accident statistics on adjacent roads will be reflected on the monthly statistics and monitored to ensure that the construction project is not contributing to road safety problems, these statistics will be made available to the Project.

18 Training (Sect 13 OHSAct) The Contractor must ensure that all his employees are adequately trained to perform the

tasks allocated to them and that there is the requisite amount of supervision at all times to maintain safe work practices and standards, particularly where semi-skilled personnel are involved. The Principal Contractor shall identify all training needs and incorporate the plant specific training into the construction SHE plan.

The Contractor is expected to have a daily safety “tool box” meeting. This meeting is to be brief and concise.

Subject topics are applicable to the job at hand, incidents, accidents and up-and –coming

work will be discussed along with suggestions and comments.

These meetings can be used as a training meeting with the central idea of educating employees. A spokesman who is bilingual would give the presentation if so required by the abilities of the group. Safety induction can comprise but not limited to the following:






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General Safety, Health and Environmental induction required by the Client:

o All employees and visitors are required to attend an induction session and ensure completion of the SHE Contractor Induction attendance register, SOP 002-7, Annexure G

o This induction must be completed before anyone is allowed to work on the site and each attendee shall complete the Contractor SHE Induction Acknowledgement Form as a confirmation of attendance and understanding of the SHE induction content, SOP 002-8, Annexure H

o The Contractor must allow at least two days for each of his employees spending time on the SHE induction sessions and other formalities required to enable the employee to comply fully with site rules, work permits, safety, security, medical requirements, at no addition to the Contract Price.

o The purpose of the SHE induction is to give all contractors employee’s guidance and direction as to the safety, health and environmental requirements of TRE.

General construction/operation site induction carried out by the Contractor:

The Contractor shall ensure that all his employees undergo a site induction with regard to the general hazards prevalent on the construction/operation site, construction risk assessment, rules and regulations, and other related aspects. All employees and visitors on site shall carry the proof of induction training.

Job specific induction carried out by the supervisor on the site:

Each Contractor will be required to ensure that before an employee commences work on the project that the supervisor in control with responsibility for the employee has informed the employee of his scope of authority and any hazards associated with the work performed. This will include man-task specifications, the discussion of any standard task procedures or hazardous operational procedures to be performed by the employee.

o The Contractor is to ensure that the supervisor has satisfied himself that the

employee is conversant with all hazards associated with any work to be performed by conduction task observations.

o Behavior Based Safety Systems may be implemented on the site and as such all

persons are to give their full commitment and cooperation to this initiative should it roll-out on site.

o The Contractor shall maintain comprehensive records of personnel under his

control attending induction training. Acknowledgement of receiving and






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understanding the induction must be signed by all persons receiving the induction accordingly.

o The contractor shall cause each employee to be trained in the safe use of

Hazardous Chemical Substances (HCS) which are to be used on site.

o Records of this training session shall be kept on file for ease of reference during audits and be availed to the inspector from the Department of Labour and TRE.

o The training records shall include the records of the risk assessment training

session and the proper use of PPE.

Proof of induction must be carried by contractors and employees at all times. If contractors fail to adhere to this rule they shall be sent off site.

19 SHE Communication and Awareness

The Contractor shall notify TRE of any complaints lodged by a third party, and request appropriate information and measures to address such complaints. TRE is responsible for maintaining a complaints register in which all complaints are recorded, as well as action taken. This register shall be available to the Contractor on request, COP_SHE_IMS_REG 4.4.3-2

The contractors employees will refer to the SHE notice boards in their areas of work for SHE communication

Monthly news flashes are communicated by e-mail and SHE notice boards

20 SHE Signage (Symbolic Safety Signs) on plant and in buildings The contractors employees shall comply with all SHE signage posted at various locations

of TRE sites.

The contractor shall after occupation of the construction site ensure that appropriate SHE signs (Symbolic Safety Signs) are displayed on site.

Compliance to the signs shall be monitored by the TRE project team (Plant Engineer, Risk officials for the project, etc).






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21 Management of subcontractors

The Principal Contractor is directly responsible for the actions of his contractors/sub-contractors. The Principal Contractor will also be responsible for initiating any remedial action (recovery plan) that may be necessary to ensure that the contractor complies with all requirements.

The Principal Contractor shall provide any contractor who is making a bid or appointed to perform construction work, with the relevant sections of the documented SHE specification, who would in turn provide a SHE plan for approval.

The Principal Contractor shall carry out audits on the contractor at least monthly to ensure that their SHE plan is being implemented and maintained.

The Principal Contractor shall stop any contractor from executing construction work which poses a threat to the safety and health of persons or the environment.

The Contractor shall ensure that the contractors appointed have the necessary competencies and resources to perform the work safely.

In the event that the Principal Contractor needs to introduce a new contractor especially the usage of crane services for work on the site, the Contractor must first inform the Clients and obtain his approval. Such contractor must, in every respect, meet the Client SHE requirements. All cranes shall make use of blocking under the outriggers in order to

distribute load over as large area as possible. 22 Occurrence and Accident reporting and investigation

The contractor shall ensure that its employees report all incidents and accidents to TRE Risk and Safety Department immediately or before the end of their shift.

It is the responsibility of the Contractor to report the reportable incident/Accident

according to the OHS Act 85 of 1993 to the Department of Labour or Department of Environmental Affairs as stipulated within the Act.

All reportable incidents shall be investigated and recorded by the Contractor as required

by legislation.

Where the site has a first aid room, the Contractor shall ensure that personnel under his control report all minor injuries there as soon as possible.

The Contractor shall investigate all incidents and submit an investigation report to the

Client.






24hours.

The Client will scrutinize the investigation report to ensure that the most appropriate

corrective, preventive or contingency plans are put in place.

The Contractor needs to ensure that the preventative actions recommended in the report is complied with on the site.

The contractor or a duly authorized representative shall form part of the investigation process.

23 Non-Conformances and rectifications

The Client’s representative, e.g. Risk Official has the authority to issue a non-conformance report to any Contractor not complying to the SHE requirements on the site, with the necessary required rectification action required within a specific time frame,

COP_SHE_IMS_FRM 4.5.3-3 Non Conformance Form , Annexure I_

TRE deals with these SHE non-conformance in a serious light and no excuses will be

entertained. Non-conformance may have a negative impact on future contract awards.

If any major non-conformance and/or incident occur, TRE reserves the right to stop work on site until the incident/non-conformance has been cleared or remedied to the satisfaction of TRE team. All costs incurred will be for the contractor’s account including stoppage time, or time lost.

It is also noted to the Contractors that any expenses incurred due to non-conformance

shall be for the Contractors account in question.

Risk Officials and other personnel (Such as Plant Engineer GMR 2(1) or his duly appointed GMR 2(7) person) have the authority to stop work if there is a life threatening situation and / or the danger of substantial material loss / damage and direct immediate remedial action under the supervision of the Contractors and / or Site Manager is required.

Any “Stop certificate” shall be followed up; the Contractors Site Manager shall present a

written report including remedial actions to avoid recurrence and the subject shall be discussed at the next Safety Meeting, SOP 16-4- SHE Stop Certificate, Annexure J

The TRE Project Manager, after consultation with the Contractors Site Manager, has the

authority to initiate disciplinary action for contravening safety regulations and, if considered necessary, to instruct the Contractors Site Manager to remove certain of his personnel or himself from the site.






24hours.

24 Inspections and Internal Audits

TRE Risk and Safety department will conduct SHE inspections at a frequency determined by Risk Department and will be communicated to the contractor at all workplaces where the contractor delivers a service to TRE, SOP 002-9 SHE Inspection Template, Annexure K

Contractor health and safety representative needs to complete his inspection as determined by the safety committee and legislation and it needs to be discussed at the safety meeting. All actions must be recorded as well as time frames and responsible person;

The Contractor shall be required to continually monitor all activities under his/her control

and to conduct formal SHE inspections of all such activities. Following each inspection the Contractor shall produce detailed the findings of the inspection which shall be filed accordingly.

All non-conformances revealed during the inspections are to be noted and rectified as soon as possible and filed in the “Safety File”.

The Client will also conduct formal inspections at least once a month, and deviations that

are revealed must also be rectified within the required time frames, Action Tracking Sheeting, Annexure L

All portable tools shall be inspected daily before use by the user as well as weekly

recorded inspections and testing to be done. Inspect the site regularly to ensure that the SHE Specifications are adhered to.

Contractors will be provide with a written report at a defined interval, detailing both

compliance of the SHE Specification, Method Statements and applicable SHE Legislation, as well as SHE performance.

Maintain a record of major incidents (injuries, spills, fires, complaints, legal transgressions

etc.) as well as corrective and preventive actions taken, for submission to the Risk Manager at the scheduled monthly report back meetings.

Contractor shall conduct regular internal audits to ensure that the system for implementation of the SHE Specification, Method Statements and Risk Assessment are operating effectively.

The audit shall check that a procedure is in place to ensure that:






24hours.

o the method statements, SHE Specification and Risk Assessment being used are the current versions; variations to the Risk Assessment/Method Statements and non-compliances and corrective actions are documented; appropriate SHE training of personnel is undertaken;

o Emergency procedures are in place and effectively communicated to personnel.

25 Environmental Management

Section 24 of the Constitution state that everyone has the right to an environment that is not harmful to their health or wellbeing and to have the environment protected for the benefit of the future generations. In light of the above and in terms of the National Environmental Management Act (NEMA), 107 of 1998, (duty of care principles) TRE is committed to the care of the environment and therefore making an effort in implementing best practices in this regard. All contractors working or operating on TRE premises are therefore obliged to operate in an environmental friendly manner and put measures in place to prevent pollution and damage to the environment.

The following environmental requirements should be adhered to:

25.1 Environmental Risk Assessment

The contractor must carry-out an Environmental risk assessment that will identify all

environmental risks.

All employees must be familiar with environmental risks, their impact and preventatives measures.

The contractor/ client must comply with all applicable environmental legislation at all time in the site.

25.2 Environmental Management Plan The contractor must have an Environmental Control Plan, which shall be approved by TRE.

This control plan which must be kept on site at all times must include but not limited to the following: SOP 009-10 Contractor Environmental Plan Template, Annexure M

o Dust control measures o Noise Control (e.g. source of noise, levels and abatement measures) o Water Management o Waste Water/effluent Management o Sewer treatment/disposal plan o Waste Management Plan (Identify types of waste to be generated) o Pollution control o Spill response plan o Rehabilitation and re-vegetation of site






24hours.

25.2.1 Waste management

The Contractor shall institute on-site waste management general duties and take all reasonable measures to:

Dispose in a responsible manner according to waste manifesto and on approved waste disposal site. Record should be kept of waste disposed according to safe disposal certificates. These certificates should be kept by contractor and copies with Risk and Safety Department. Daily waste disposal should be captured in site diary.

Not endanger health/environment/cause nuisance-noise, odour or visual impact

Prevent any employee/any person under supervision from contravening this Act

Prevent the waste used for unauthorized purpose

The waste management program will address, but is not limited to, the following:

An inventory of expected wastes and their categories;

Categories of waste;

Plan of dealing with waste (Waste Management Plan)

Compliance with local authority requirements;

25. 2.2 Handling of waste on site camp

Waste generated at the construction camps shall be separated into recyclable and non-recyclable waste, and shall be separated as follows:

o Hazardous waste (including old oil, diesel, petrol tins, paint, bitumen, etc.) o Recyclable waste (paper, tins, glass etc ) o General waste o Reusable construction material

Wastewater from any other ablution or kitchen facilities on site shall be discharged into

a suitable, well-managed conservancy tank. The design specifications for conservancy tanks shall be submitted to the TRE for approval.






24hours.

Contractor shall be responsible for ensuring that the system continues to operate effectively throughout the project and that the conservancy tank is emptied as required during the project. Contractor shall employ a suitably qualified sub-contractor or the local authority to empty the conservancy tank.

Recyclable waste shall be deposited in separate skips/bins and removed off site for

recycling. Contractor may wish to enter into an agreement with the surrounding communities and/or his staff with regard to the collection and sale of recyclable and reusable materials.

Hazardous waste, including waste oil and other chemicals (e.g. paints, solvents) shall be stored in (an) enclosed area(s) for the duration not exceeding the required time of the Waste legislation, and shall be clearly marked. If deemed necessary by the TRE, the Contractor shall obtain the advice of a specialist waste expert with regard to the storage of hazardous waste.

Such waste shall be disposed off site by a specialist waste contractor, at a licensed

hazardous waste disposal site. The Responsible Person (Holder of Waste) must maintain records proving the correct disposal of hazardous waste.

The TRE shall be consulted about, and agree to, the method of storage and disposal of

hazardous waste prior to the submission of a method statement. Servicing and fuelling should preferably occur off site.

However if these activities occur on site, the contractor shall ensure that all servicing

of vehicles and equipment takes place in designated areas agreed upon by the TRE. All waste generated by these activities shall be managed.

The waste shall be collected and disposed of offsite at an appropriately licensed landfill

site. All equipment that leaks onto the ground shall be repaired immediately or removed at the Contractor’s cost.

Similarly, no vehicles or machines shall be refueled on site except at designated

refueling locations, unless otherwise agreed with the TRE.

The contractor shall not change oil or lubricants anywhere on site except at designated locations, except if there is a breakdown or an emergency repair. In such instances, the contractor shall ensure that he/she has appropriate absorbent materials (or equivalent) and/or preferably drip trays available to collect any oil, fluid, etc.

Contractor shall not dispose of any waste and/or construction debris by burning or

burying. The use of waste bins and skips is recommended. The bins shall be provided with lids and an external, secure closing mechanism to prevent their contents causing






24hours.

a nuisance, blowing out and create breeding area for vermin. They shall be labeled accordingly.

Contractor shall ensure that all waste is deposited by his/her employees in the waste bins for removal by the local authority. Bins shall not be used for any purposes other than waste collection and shall be emptied on a regular basis. All waste shall be disposed of offsite at approved landfill sites and disposal certificate must be produced.

25.2.3 Oil/Hydrocarbon spillage management

The contractor shall try as much as possible to prevent oil and hydrocarbon spillages that might occur as a result of his/her plant and equipment.

Where such a spillage occur, the contractor shall clean up immediately;

Oil Spill Kits shall be provided and kept on site at all times for minor spillages;

All medium and major spillages shall be reported to Risk Department and relevant authorities immediately and a specialist shall be appointed to contain and clean up such spill as a matter of urgency.

All waste related to spill cleanup shall be disposed off at an appropriate hazardous

landfill site. 25. 2.4 Dust/smoke control

The Contractor shall be responsible for the continued control of dust arising from his operations. The Contractor shall inform the TRE Risk Manager/Construction/Projects Safety Officer 48 hours in advance of anticipated “unavoidable” dust/smoke-generating activities.

No vehicles are allowed to leave the site covered with dust or mud; vehicles must at all times be kept clean.

Dust suppression do be enforced at all times Special precautions should be taken to minimise the generation of dust in the vicinity of the following sensitive areas:

Administration office blocks Residential areas Other (as specified by TRE )

25.2.5 Noise control






24hours.

The Contractor shall take precautions to minimise noise generated on site as a result of his operations, especially when working in areas or on activities that may impact on neighboring land users.

The Contractor shall comply with the applicable Bylaw Regulations with regard to noise, to be included into their detailed method statements.

25.2.6 Site Rehabilitation

Contractor shall be responsible for rehabilitating any areas cleared or disturbed for construction purposes that are to be incorporated into the open space or buffer zones (e.g. pipeline, cable routes, road fringes and roads).

All construction equipment and excess aggregate, gravel, stone, concrete, bricks,

temporary fencing and the like shall be removed from the site upon completion of the work. No discarded materials of whatsoever nature shall be buried on the site without the written approval of TRE. No dumping of many materials or aggregate without written approval from the Plant Engineer and Risk Manager/Official.

26 Completion of contract

A combined exit inspection between TRE Representative and Contractor Representative must be conducted at areas where work has been completed..

The SHE file will be included in the consolidated file and it will be handed over to the

TRE representative and be kept at the Risk and Safety Department for record purpose.

27 Confidentiality

The Contractor must, at all times, consider all data or information given to him or that is required in connection with the work of the Company, as confidential and not make unauthorized use of it.

He/She must ensure that such data or information is not given to any non-employee of the contractor without written consent of the TRE Project Manager.

They are aware of the confidentiality of the mentioned information and are compelled to treat it accordingly.

The contractor must provide adequate physical protection for any confidential documents, etc which were obtained from Transnet in connection with the contract work as well as any copies made thereof. If any documents or sketches are lost the company must be notified immediately.

The Contractor shall not, without the Company’s prior consent, use the contract for the purpose of advertisement or publicity, nor shall he without such consent erect any






24hours.

notice upon any part of, or in the vicinity of TRE, advertising his presence on the premises.

The Contractor shall not, without the Company’s prior consent, take photographs of the workshops or any part thereof or any manufacturing process or product.

28 Annexure 1. Annexure A: Risk Assessment Register

2. Annexure B: SOP 002-1 Contractor Competency Personnel List Template

3. SOP 002-2 Section 37(2) Agreement

4. Annexure C: SOP 002-3 Contractor SHE File Index

5. Annexure D: SOP 002-4 Contractor Employee List Template

6. Annexure E: SOP 002-5 Contractor SHE Documentation from TRE Checklist

7. Annexure F: SOP 002-6 Contractor Solvent and Chemical List Template

8. Annexure G: Contractor SHE Induction Attendance Register

9. Annexure H: Contractor SHE Induction Acknowledgement

10. Annexure I: COP_SHE_IMS 4.5.3-3 Non-conformance Form

11. Annexure J: SHE Stop Certificates

12. Annexure K: Contractor SHE Inspection Template

13. Annexure L: Action Tracking Sheet

14. Annexure M: SOP 002-10 Contractor Environmental Management Plan Template



©This document is the property of TRANSNET RAIL ENGINEERING and may not be copied or redistributed to any third party without the permission of the Risk Managers. All documents on the server is

regarded as the latest version. Risk Managers are the custodian of the signed master copy and all other documents should be regarded as for information only. Unsigned printed copies are only valid for

24hours.

Annexure A COP_SHE_IMS_REG 4.3.1-1

TRE Risk Assessment Register

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Annexure B SOP 002-1

Contractor Competent Personnel List

Name of the

Company

Project Manager

Nature of project Site Supervisor

Commencement date Period of the

project

Registration number in terms of COIDAct

Full name Surname Designation Identity No.






24hours.

Annexure C SOP 002-3

Contractors SHE File Index

Regulation No. Description

Yes No N/A

CR 6(1) Site Supervisor

CR 6(2) Assistant Supervisor

Sect. 17(1) SHE Representative

Sect. 19(1) SHE Committee

Competent SHE Officer

Scaffolding Supervisor

GSR 3(6) First Aider(s) and Fire fighter(s)

Construction Industrial Development Board

Letter of good standing with Compensation Commissioner

CR 7(9)(e) Proof of SHE Induction

GAR 4 Copy of the Act (Inclusive of regulations)

CR 3(3) Notification of construction work to DOL

CR 4(1)(3)

CR 5

SHE Plans (including policies)

Client’s SHE Specifications Principal Contractor’s

SHE Plan

CR 7(2) Risk Assessments

CR 22(d) Electrical, Installation & Machinery register

CR19(11) Suspended platforms performance test records






24hours.

Scaffolding log book

Hot or Cold Work Permit

GAR 9(1) Record of incidents (including incidents recalls)

CR 8(1) Roof work Safety equipment and precautions

CR 8(2) & (3) Fall protection plan and updated version on file

Record on Induction training / safety / toolbox talks

Registration of sub-contractors by Principal Contractor

CR 11(3)(h) Register for excavations (Inspection record)

Copy of service level Agreement / contract with client or

with the sub-contract

Procedures on working at elevated areas

Copy of inspections (Scaffolding, SHE Reps)

Hazardous task / machines / chemical substance register

PPE Study and PPE cards

SHE Committee Minutes

Safe Working Procedures






24hours.

Annexure D SOP 002-4

Contractor Employee List

Name of the Company Project Manager


Commencement date Period of the project

Registration number in terms of COID Act

Full name Surname Designation Identity No. Signature






24hours.

Annexure E SOP 002-5

Contractor SHE Documents from TRE Checklist

Name of TRE Business Name of Risk Official

Name of the Contract TRE Project Manager


Commencement date Period of the Contract

REGISTRATION NUMBER IN

TERMS OF COIDACT

DOCUMENTS HANDED TO CONTRACTOR Tick N/A

1. Transnet Rail Engineering SHE Policy

2. SHE Specifications, if applicable (i.e. Transnet Rail Engineering SHE Requirements)

3. Section 37(2) Agreement

4. Contractor Employee List Template

5. Contractor Competent Personnel List Template

6. Risk Assessment (site/business specific)

7. TRE Risk Assessment Template/Format

8. PPE Requirements Layout (if available)

9. Induction Booklet (if available)

10. Evacuation Plan and Emergency Numbers

11. List of TRE Representatives (i.e. project manager, Risk Official, administrator and etc.)

This is to confirm that all applicable documents have been received by me (………………………. …………………………….from Transnet Rail Engineering as a mandatory representative. ………………………………… ………………………………. Date Signature The following were additional documents forwarded and received by the contractor: 1) ……………………………………… 2) ……………………………………….

Note: This form as well as all the documentation received by the Risk and Safety Department from the contractor must be kept on the Project / Contract file.






24hours.

Annexure F SOP 002-6

Contractor Solvents and Chemical List Template

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24hours.

Annexure G

SOP 002-7 CONTRACTOR SHE INDUCTION ATTENDANCE REGISTER

Name of the Company Region:

Nature of project Business:

Commencement date Induction Conducted By:

Period of the

Project/Contract

Venue:

Name of Contact Person: Date of Induction

NAME DESIGNATION ID NUMBER SIGNATURE






Annexure H

SOP 002-8 CONTRACTORS SHE INDUCTION ACKNOWLEDGEMENT

I (Full names of the employee) ________________________________________________________

ID NR ___________________________________________________ working for

________________________________________________________ (name of the contractor) hereby

Acknowledge that I have being inducted on the ______________________________(dd/mm/yy) at

Transnet Rail Engineering………………………………………………………………………………………(Region and

Business Name).

I, the above accept that I enter at my own risk entirely, and Transnet Rail Engineering shall not be

liable for any loss or damage, howsoever occurring, to me or my property. I hereby waive on my behalf

and on behalf of my dependants and those whom I legally represent, any claims which I or they may

have arising out of injury, loss or damage occurring to myself or my property while on the premises.

I will abide by the Occupational Health and Safety act 85 of 1993 and any other SHE procedure and the

instructions given by the site supervisor including the following:

I will come to work physically fit and alert as I understand the hazards associated with a person

under the influence of alcohol or other drugs that numbs the sense and slows reaction time.

I will use protective clothing and equipment prescribed for the activities that I perform, in a

proper manner.

I will follow the instructions given by my supervisor or inform him of the reasons if it is not

possible to do so.

Before attempting something new or different I will discuss it with my supervisor to avoid

causing incidents.

I will maintain the tools and equipments that I use in a safe condition and report defective

tools to my supervisor.

I will not attempt to operate any vehicles or other machinery that I have not being trained for

or authorised to operate by my supervisor.

I will report any unsafe acts and unsafe conditions to my supervisor for correction.

I will report to my supervisor any injury or incident that occur while on site and before the end

of the shift.

Signature of the employee______________________________________ Date _________________

Signature by the Site Supervisor _________________________________ Date __________________






24hours.

Annexure I COP_SHE_IMS_NAT_FRM 4.5.3-3

SHE Non-conformance Reporting (NCR)

NCR Reference Number

Raised by:

Classification of NCR

Major (MNC) Minor(NC) Observation(OBS)

NCR RAISED

AGAINST WHO:

RAISED

BY

:

NCR RAISED

AGAINST WHICH

BUSINESS:

NAME

OF SITE :

SIGNATURE :

DATE

RAISED :

DESCRIPTION OF THE NONCONFORMITY:

REQUIRED / RECOMMENDATION /REMEDIAL ACTION

ACTION AGREED /

APPROVED : Y

N

SIGNATURE :

DATE

CORRECTIVE ACTION TAKEN

INVESTIGATION REQUIRED (YES/NO)– WHY?

PREVENTIVE ACTION TO BE TAKEN

FOLLOW UP

HAS THE NECESSARY CORRECTIVE / PREVENTIVE ACTION BEEN TAKEN? Y N

HAS THE CAUSE OF THE PROBLEM BEEN REMOVED? Y N

HAS THE SHE IMS DOCUMENT BEEN REVISED WHERE NECESSARY? Y N

ADDITIONAL COMMENTS

SUPERVISOR SIGNATURE

DATE

LOCAL BUSINESS MANAGER SIGNATURE

DATE






24hours.

Annexure J

SHE - STOP CERTIFICATE

1. Non-conformance (Description)

2. Reference to Legal / Instructions transgressed:

3. Conditions of STOP CERTIFICATE: (mitigation necessary to lift stop certificate)

Date issued: Time:

Issued by: (Name): Designation:

Signature:

Recipient of stop order:(Name) Designation:

Date received: Time:

Signature:

Lifting of stop certificate

Date lifted: Time:

Compliance to mitigation:

Signature of original person issuing stop certificate:

Signature of person accepting lifting of stop certificate:

FAILURE TO ADHERE TO THE STOP CERTIFICATE WILL RESULT IN RECOMMENDATIONS MADE TO

LOCAL BUSINESS/NATIONAL BUSINESS MANAGER TO TAKE NECESSARY ACTIONS AGAINST THE RESPONSIBLE PERSON NOT ADHERING TO THE REQUIREMENTS AS STIPULATED ON THIS STOP

CERTIFICATE.






24hours.

Annexure K

SOP 002-9 Contractor SHE inspection Template

SAFETY, HEALTH & ENVIRONMENT (SHE) COMPLIANCE INSPECTION REPORT

1.Basic information

Name of Contractor: TRE Business Name:

Nature of the Project: TRE Project Manager

Commencement Date Period of the Contract

Person(s) accompanying the inspector(s)

Designation:

Designation:

Contractor Contact details:

2.Inspection information 3.Operational Areas X

Date of Inspection All operational areas

Time of Inspection Contractor Camp Site

Name of Lead Inspector Workshop

Contact Details Toilets & Change-rooms

Inspection team member(s) Where applicable

Kitchens & Canteens

Yards Stores/Inventory

Inaccessible areas, if any

Common Area Specify:

Other: 1) 2) 3) 4)

Sub-contractors on site, if any

1)

2)

3)

General/Comment:

4. Pre-Inspection Discussions: do any of the previous findings remain outstanding?

5. Overall Status of the Contractor SHE File:





24hours.

6. Inspections findings

Description of Findings Picture where applicable Activity/Process: Findings:

Activity/Process: Findings:

Activity/Process: Findings:

_________________________ _______________________ Lead Inspector Signature Date:

________________________ _______________________ Contractor Representative Name Signature and Date

6. Conclusion





24hours.

Annexure L

Action Tracking Sheet

Scope:

Region:

Business Name:

Initiation Date:

ACTION TRACKING SHEET

No.

Recommendations/

Findings

Plan of

action

Responsible

Person

Target

Date

Completion

Date

Reasons for

target date

deviation

Cost of the

solution

Capex/Operat

ing Cost

Progress

To date

Evide

nce

1

2

3

4

5

6






Annexure M SOP 002-10

ENVIRONMENTAL CONTROL PLAN TEMPLATE

Name of the Company

Project Manager

Nature of project

Site Supervisor

Commencement date Period of the project

Registration number in terms of COIDAct

1.0 DUST CONTROL PLAN 1.1 Proposed Dust Control Measures on the Construction Site:

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

1.2 Proposed Dust Control Measures at the Contractor's Camp:

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..






24hours.

2.0 NOISE CONTROL PLAN 2.1 Propose Noise and Vibration Control Measures

…………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

2.2 Table 1: Table Identifying Possible Noise Sources

ITEM SOURCE OF NOISE

LE

VE

L

OF

NO

ISE

(dB

)

DU

RA

TIO

N

PE

R S

HIF

T PROPOSED NOISE

ABATEMENT

MEASURES

3.0 WATER MANAGEMENT PLAN: 3.1 Proposed Water Management Measures on the Construction Site:

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………






24hours.

3.2 Proposed Water Management Measure at the Construction Camp:

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

3.3 Proposed Waste Water Management Measures at the Construction Site:

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..

3.4 Proposed Waste Water Management Measures at the Construction Camp:

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..

4.0 SURFACE WATER MANAGEMENT: (all earth works contractors) 4.1 Proposed Surface Water Management on the Construction Site:

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..






24hours.

4.2 Special Measure to Ensure Zero Pollution of the Environment:

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

4.3 Rehabilitation of Site Earthworks/ Environment (if applicable):

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..

4.4 Re-vegetation of Site Earthworks/Environment (if applicable):

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

5.0 WASTE MANAGEMENT PLAN

5.1 Proposed Waste Management Measures at the Construction Site:

………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………….………………

………………………………………………………………………………………………………………………………………






24hours.

5.2 Proposed Waste Management Measures at the Construction Camp:

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………..

5.3 Contractor's Waste Classification Table:

TYPE OF WASTE TO BE GENERATED

CLASSIFICATION

HA

ZA

RD

OU

S

CO

NT

RA

CT

SP

EC

IFIC

NO

N-

HA

ZA

RD

OU

S

CO

NT

RA

CT

SP

EC

IFIC

Construction debris Contaminated by oil or organic

compounds

Empty drums (depends on prior use) Empty paint and coating containers Waste paint and/or solvent Waste oil Phenolic waste Waste concrete Rubble (not contaminated by oil or organic compounds) Waste containing appreciable properties of fibrous

asbestos

Sewerage sludge Scrap metal Explosive waste Waste timber Waste Cable PCB waste Waste plastic Aerosol containers Batteries, light bulbs, circuit boards, etc. Domestic waste Etc.






24hours.

6.0 SEWER TREATMENT/DISPOSAL PLAN

6.1 At the Construction/Assembly Site:

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

6.2 At the Construction Camp:

………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

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7.0 VEHICLE & EQUIPMENT FUELLING AND MAINTENANCE PLAN: 7.1 At the Construction Site:

…………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………






24hours.

7.2 At the Construction Camp: ………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………

7.3 Spill Response Action Plan:

……………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………….


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Contractors SHE File Index

Regulation No. Description

Yes No N/A

CR 6(1) Site Supervisor

CR 6(2) Assistant Supervisor

Sect. 17(1) SHE Representative

Sect. 19(1) SHE Committee

Competent SHE Officer

Scaffolding Supervisor

GSR 3(6) First Aider(s) and Fire fighter(s)

Construction Industrial Development Board

Letter of good standing with Compensation Commissioner

CR 7(9)(e) Proof of SHE Induction

GAR 4 Copy of the Act (Inclusive of regulations)

CR 3(3) Notification of construction work to DOL

CR 4(1)(3)

CR 5

SHE Plans (including policies) Client’s SHE Specifications Principal Contractor’s

SHE Plan

CR 7(2) Risk Assessments

CR 22(d) Electrical, Installation & Machinery register

CR19(11) Suspended platforms performance test records

Scaffolding log book

Hot or Cold Work Permit

GAR 9(1) Record of incidents (including incidents recalls)

CR 8(1) Roof work Safety equipment and precautions

CR 8(2) & (3) Fall protection plan and updated version on file

Record on Induction training / safety / toolbox talks

Registration of sub-contractors by Principal Contractor

CR 11(3)(h) Register for excavations (Inspection record)

Copy of service level Agreement / contract with client or

with the sub-contract

Procedures on working at elevated areas

Copy of inspections (Scaffolding, SHE Reps)

Hazardous task / machines / chemical substance register

PPE Study and PPE cards / Public Liability Insurrance

SHE Committee Minutes

Safe Working Procedures

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