Agreement 1002866

Exhibit A SCOPE OF WORK AND DELIVERABLES

T.H. 61 Grand Marais Area

PROJECT OVERVIEW S.P. 1602-50 is on T.H. 61 from 1.8 miles north of Cut Face Creek to 0.1 miles south of CSAH 14 (R.P. 106.174 -117.507) with an exception for the new Devils Track River bridge and approaches at R.P. 113.422. Work will include a bituminous mill and overlay from the west projects limits to Wisconsin Avenue/3rd Avenue West in Grand Marais and from the Gunflint Trail to the east project limits. The City of Grand Marais has received a TAP grant for trail, sidewalk and other improvements from 3rd Avenue West to the Gunflint Trail. The project is scheduled for letting in December 21, 2018. The proposed project consists of the following work:

• Mill and overlay from the west projects limits to Wisconsin Avenue/3rd Avenue West in Grand Marais

• ADA and associated drainage work from ¼ mile east of Fall River Road to 3rd Avenue West • Reconstruction/rehabilitation per the State approved Geometric Layout and ADA

recommendations from Third Avenue West to the Gunflint Trail. o New storm sewer from 3rd Avenue West to Broadway o An extension of the bike trail from 3rd Avenue West to the Gunflint Trail o ADA improvements o Access management o Replace curb and gutter o Add left turn lanes at Broadway Avenue o City utility work o Miscellaneous lighting relocation.

• Replacement of the traffic control signal system at Broadway Avenue • New box culverts to replace existing box culverts (Bridges 8294 and 8295) Coordination with the

MnDOT Bridge Office will be required. • Culvert repair replacement at approximately 10 locations along the corridor. • Mill and overlay from the Gunflint Trail to the east end of the project. • Replacement of the culvert at R.P. 116.875. It is currently a combination 57” structural

plate span pipe that transitions into a 30” round that fits inside a 4x4 concrete box. It is 25’ deep to flowline.

• Any traffic bypasses (there are no detours) for any drainage work. • City of Grand Marais water line and sanitary sewer upgrades – plans to be provided by

the City and incorporated into the final plan by the 90% plan stage.. Other report items will include the Design Memo, Utility Coordination, Intersection Control Evaluation (ICE), soils drilling for hydraulic changes, Materials Design Report (MDR), final hydraulic recommendations, National Pollutant Discharge Elimination System (NPDES) Permit application, Storm Water Pollution Prevention Plan (SWPPP), signing, lighting, signal, striping, traffic control plans, Traffic Management Plans (TMP), coordination with MnDOT Bridge Office and ADA Office, cost estimates cost splits for a cooperative agreement with the City of Grand Marais and Cook County, and Special Provisions. Contractor deliverables will include Project Management, Utility Coordination, Design Memo, ICE report, Detail Design Plans, Signal Design Plans, Striping Plans, Signing Plans Traffic Control Plans,

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Agreement 1002866 SWPPP, NPDES permit application, exhibits for wetlands and DNR permits, intersection surveys, TMP, Special Provisions, and Construction Cost Estimates. State will provide the staff approved geometric layout, DTM survey data, geotechnical information, existing core and drilling information, wetland delineation, preliminary hydraulic recommendations, and environmental documentation. The Staff Approved Geometric Layout for T.H. 61 from 3rd Avenue West to the Gunflint Trail is anticipated to be completed in November 2016. Coordination with the City of Grand Marais and Cook County will be required. 1.0 PROJECT MANAGEMENT (Source Code 1010)

Project Management will include work necessary for the effective communication and coordination of the project to ensure the project tasks are completed on time, within budget, and in accordance with State and Federal laws, rules, and regulations. See Tasks 3.0 and 4.0 for additional meetings. 1.1 Project Management and Administration

1.1.1 Monthly Budget and Billing (Invoice and Status Report): Invoices will be accompanied by a cover letter explaining the general status of the project, including at a minimum the work completed to date, the anticipated remaining efforts and required schedule changes; progress report form.

1.1.2 Weekly Update to the State’ s Project Manager: On a weekly basis, the Contractor’s Project Manager will update the State’s Project Manager with a conference call with regards to the status of the project schedule, budget and general status/progress.

1.2 Work Plan and Schedule

The Contractor’s Project Manager will update and maintain a project schedule on a bi-weekly basis. The project schedule will be based upon the State’s P6 Schedule. Biweekly schedule updates will be provided to the State’s Project Manager.

1.3 Kick-off Meeting

The Kick-off meeting will establish communications protocol and discuss the project schedule and will be held at the District Headquarters in Duluth. The Contractor will receive available existing information from the State. See other sections for additional meetings.

1.4 Quality Control Management

A Contractor team member will be assigned the title of quality assurance/control manager and have the responsibility of reviewing submittals, prior to submittal, to ensure compliance with the MnDOT Quality Management Process (QMP). The basic format for quality certification will be checking, back checking, and verifying format in accordance with MnDOT’s Design-Bid-Build Quality Management Process. Refer to http://www.dot.state.mn.us/design/qmp/index.html for further information.

1.5 Deliverables

State’s Deliverables: 1. Review and respond to submittals. 2. Coordinate internal reviews. 3. Provide copies of project correspondences and project information. 4. Attend meetings. 5. Approve deliverables.

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6. Monitor quality control. 7. P6 schedule and updating. 8. Early Notification Memo 9. Approved Scoping Document 10. Survey data except urban intersections 11. CATEX 12. File naming convention guidance and file directory structure guidance. Contractor’s Deliverables: 1. Schedule and attend meetings. 2. Weekly update meeting or conference call with State’s Project Manager. 3. Prepare meeting agendas and minutes. 4. Prepare and submit monthly progress and status reports. 5. Maintain project schedule, and provide updates to the State’s Project Manager. 6. Provide timely copies of critical correspondences and project issue data. 7. Provide Quality Assurance / Quality Control on project deliverables and submit

project QA/QC certification. 8. Submit electronic project files on CD at the project completion (following file naming

convention and file directory structure). 2.0 PROJECT DOCUMENTATION (Source Code 1071)

Project Documentation will include all tasks necessary to prepare the project’s Design Memo. Contractor will prepare Design Memorandum following the format found in MnDOT’s Highway Project Development Process at http://www.dot.state.mn.us/planning/hpdp/ for the project.

2.1 Deliverables Contractor’s Deliverables: 1. Draft Design memos for State’s review. 2. Final Design Memos

State’s Deliverables: 1. Review and comment on documents

3.0 SURVEYS (Source Code 1018)

Surveys will include field surveys for ADA improvements. The horizontal datum to use for this job will be NAD83 (2011) Cook County South coordinate zone. The vertical datum is NAVD88.

3.1 Intersection Survey (Source Code 1018)

Contractor will survey intersections to acquire high-density, survey-grade mapping data of each intersection for ADA improvements. Contractor will create two-dimensional (2-D) planimetric mapping and a three-dimensional (3-D) digital terrain model (DTM) / triangulated irregular network (TIN) file of each. Accuracies will meet +/- 0.03 feet in a horizontal direction and +/- 0.03 feet in a vertical direction. A Level 3 curb ramp survey will be required.

3.2 Traffic Control for Contractor Field Work

Traffic control will be required will whenever working on the roadway or shoulders or parking on the shoulders. All traffic control will be in accordance with the Minnesota Manual on Uniform Traffic Control Devices including the Field Manual.

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All traffic control will be the responsibility of the Contractor to determine when traffic control is necessary, and to carry out the traffic control measures.

The Contractor will furnish all necessary traffic control devices to ensure safety of the traveling public. Lane closures will not be allowed on weekends or during community special events or in inclement weather.

3.3 Deliverables

Contractor Deliverables:

1. Ascii files, as described detailed below, delivered electronically in MnDOT format using linework and comments: a. MnDOT format: Point#, Y, X, Z, Lcode/Pcode – Description

2. Raw data files, as described detailed, delivered electronically 3. Microstation CADD file of located utilities. 4. Coordinates will be in the specified county coordinate system. 5. Copies of any field notes. 6. File names will begin with a suffix as indicated 7. Data will be provided in files of manageable size. 8. 2-D 1”=100’ planimetric file in MicroStation (DGN) format. 9. All traffic control necessary for field operations

State Deliverables:

1. Provide a list of existing control points along the corridor. 2. Digital ortho mapping of the project 3. DTM of the project

4.0 SOILS BORINGS AND MATERIALS DESIGN RECOMMENDATIONS (Source Codes 1180 & 1182)

This work will consist of conducting soils borings as needed for the drainage and reconstruction areas of the project and the Materials Design Recommendation. State has already obtained core information for the mill and overlays segments of the project and will provide that information. Key Reference Information Required

The Contractor will be required to have ready access, and detailed knowledge, of the following reference information:

* MnDOT Geotechnical and Pavement Design Manual http://www.dot.state.mn.us/materials/pvmtdesign/manual.html * MnDOT Lab manual http://www.mrr.dot.state.mn.us/Materials/Manual/MANUALINDEX.asp * American Association of State Highway and Transportation Officials (AASHTO) Group Index * State’s Manual on Uniform Traffic Control Devices. http://www.dot.state.mn.us/trafficeng/otepubl/mutcd/index.html * Triangular Textural Classification Chart from the MnDOT Grading and Base manual

http://www.mrr.dot.state.mn.us/pavement/GradingandBase/G&BManual/G&B5-692-600june02.pdf

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4.1 Solid Stem Auger Borings

4.1.1 General Tasks

4.1.1.1 Clearing utilities using the Gopher State One Call System. 4.1.1.2 Providing all necessary traffic control (See Section 6.0). 4.1.1.3 Providing weekly progress updates. 4.1.1.4 Producing field logs for each soil boring. 4.1.1.5 Performing laboratory tests on selected soil samples. 4.1.1.6 Producing final boring logs.

4.1.2 Auger Borings 4.1.2.1 Borings will be made in accordance with the MnDOT “Geotechnical and Pavement Manual”.

All auger flights will have a minimum diameter of 3 ¾ inches. 4.1.2.2 Depth of all borings is to be measured from the existing ground line at the time the boring is

performed. 4.1.2.3 Contractor will extend borings to depths determined necessary for design based on the available

topographic information and design grades of the roadways Holes discovering peat and/or muck must be at least 2 feet into the underlying layer.

4.1.2.4 Borings at culvert locations will be taken at locations indicated on the “typical culvert auger

location” attached to this document, Borings will be taken as close to the culvert barrel without contacting the culvert.

4.1.2.5 No boring will terminate in unstable materials such as muck or peat.

4.1.2.6 The State requires that all soils encountered in the project area be correctly classified. To meet this requirement, the Contractor will perform soil classification in one of two methods.

A) In the field at the time of sampling (will require lab testing of selective samples to confirm the field identification); or,

B) In the Contractor’s laboratory.

4.1.2.7 Soil classification will be performed in accordance with the State’s classification system as described in Section 3-2.02.01 and Figure 3-2.1 of the MnDOT Geotechnical and Pavement Manual.

4.1.2.8 The “pulling dead” sample method is the preferred method of sampling, and will be used

whenever possible. However, the augured method may be acceptable in some situations. However, no more than 5 feet of material will be brought to the surface at one time.

4.1.2. 9 When applicable, ground water level will be measured and recorded in all borings. 4.1.2.10 Measurements of standing water in the bore hole will be noted on the field boring log and will

include the date, time, depth of hole, depth to water surface, method of measurement and other pertinent information.

4.1.2.11 The State does not anticipate the need for sealing of soil bore holes on this project. However, if

bore hole sealing is required, it will be done in accordance with the Minnesota Rules, Chapter 4725, Rules Relating to Wells and Borings, effective May 10, 1993, including the revisions of

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November 15, 1993 and any current revisions. Please note that the required owner’s copy of the sealing records should be sent to the State’s Materials Engineer at the following address:

Minnesota Department of Transportation - District 1

1123 Mesaba Avenue Duluth, MN 55811

4.1.2.12 Bore holes will be backfilled in such a manner as to insure against subsequent settlement of the

backfill resulting in a hole hazardous to persons, animals or equipment. Upon completion of the field investigation work, all surplus material and debris resulting from work will be removed and the premises left in a neat, orderly condition.

4.1.2.13 Existing improvements disturbed during boring operations will be fully restored in kind and

character as they were before the work started. 4.1.2.14 Restoration work will be the responsibility of the Contractor, and must be completed within 10

working days of the work at that location being completed.

4.1.3 Auger boring site selection and frequency 4.1.3.1 The borings will be performed at culvert locations as listed by the States Materials Engineer.

Should any of the borings fall within the limits of a bridge or other type structure, they must be taken as close to the original location as possible without damaging the structure. If unsuitable materials such as peat or muck are encountered during the drilling, depth (2.1.2.3) of augering will be increased to identify the termini of the unsuitable material.

4.1.3.2 The Contractor will be responsible for all measuring and marking needed to locate boring sites. 4.1.3.3 Drilling site selection will be accurate to approximately 5 feet, or better, horizontally from the

required locations as defined above. 4.1.3.4 Boring locations may be slightly altered based on topography, utilities and stratigraphy

encountered or as directed by State’s Materials Engineer. 4.1.4 Auger boring data collection

4.1.4.1 Boring data will be collected in one of two methods for this project. A) Using the State’s “Soils Data Dictionary”, or approved equivalent, in conjunction with

Trimble Global Positioning System (GPS), or approved equivalent; or B) Using hand written field notes, and later recorded into the State’s “Soils Access

Database”, conforming to the format of the State’s “Soils Data Dictionary”.

4.1.4.2 If the Contractor chooses to record the classification and location information into the “Soils Access Database” from field notes, either County Coordinates and/or Reference Point & Offset will be acceptable formats for location.

4.1.4.3 Abbreviations for soils terms, as defined in Table 3-2.15 of the State’s Geotechnical and

Pavement Manual Section 3-2.05, are built into the “Soils Data Dictionary”. 4.1.4.4 To maintain consistency with the State’s current operating procedures, it is the State’s

preference that the boring information and coordinate location be recorded using Trimble GPS equipment and the State’s “Soils Data Dictionary”.

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Agreement 1002866 4.1.4.5 Upon approval by the State’s Materials Engineer, suitable equivalent survey equipment may be

approved for use. 4.1.4.6 The Contractor will submit soils data to the State’s Materials Engineer collected under this

agreement in printed form or a PDF type electronic document every week. The length of data submittal may be altered as approved or directed by the State’s Materials Engineer

4.1.4.7 A timely and uniform flow of information to the State is required for determining acceptance of the Contractor’s work, and for evaluation of the progress of the contractor’s field data acquisition.

4.1.5 Auger boring location reporting

4.1.5.1 The final horizontal locations of all bore holes will be provided to the State in two formats. A) In the appropriate NAD83 (2011) Itasca County south coordinate in feet; and

B) In reference point & offset format, OR centerline station and offset.

4.1.5.2 The final coordinate location (x,y) of each bore hole will be at least one foot in accuracy. 4.1.5.3 No vertical location (elevation) is required for the bore holes. 4.1.5.4 It is the State’s preference that the boring information and coordinate location be recorded

using Trimble GPS equipment and the State’s “Soils Data Dictionary”. Upon approval of the State’s Materials Engineer, suitable equivalent equipment may be approved for use.

4.1.6 Classification of auger soil samples - Field

4.1.6.1 Every sample taken will be visually inspected, classified and given a description. 4.1.6.2 Soils will be classified by texture, color, moisture and organic content in accordance with State

criteria as outlined in the MnDOT “Geotechnical and Pavement Design Manual” and the MnDOT Triangular Textural Classification Chart”.

4.1.6.3 The Contractor will perform at least twenty ( 4) gradations and five ( 4) hydrometer tests on

non-granular representative soil samples to serve as verification of Contractor’s field soil classification (these numbers can be altered at the discretion of the State’s Project Manager based on soils encountered).

4.1.6.4 To insure field classification procedures are adequate early in the project, at least five ( 2) of the

gradation and at least two (2) of the hydrometer tests will be performed, and results submitted to the State’s Materials Engineer, before 20% of the total number of borings are completed under the contract.

4.1.6.5 At least two representative samples of each major soil type found during the boring activity will

be retained by the Contractor and available for inspection until the project is terminated by the State.

4.1.6.6 The Contractor will perform a minimum of ten (4) gradation analyses on granular material

(sand and/or gravel base materials) encountered. 4.1.6.7 The Unified System is not adequate and will not be accepted. 4.1.6.8 Minimum sample quantities required for disturbed boring tests are listed in Table 4-2.1 of the

“Geotechnical and Pavement Design Manual”.

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4.1.7 Classification and testing of auger soil samples - Laboratory 4.1.7.1 The purpose of soils laboratory classification and testing is to verify field classification and

ascertain the engineering properties of soils encountered. The field and laboratory testing is described in Chapter 3-2.0 in the MnDOT Geotechnical and Pavement Design Manual.

4.1.7.2 Additional laboratory testing of soils samples over and above the requirements needed for

verification of field classification in 2.1.6 above will be at the approval and direction of the State’s Materials Engineer

4.1.7.3 The laboratory procedures will follow those set forth in the State’s online lab manual at: http://www.mrr.dot.state.mn.us/Materials/Manual/MANUALINDEX.asp

4.2 Materials Design Recommendation

4.2.1 The MDR will include, but not limited to, the following information, modified as directed by the State’s Project Manager.

A) Project Data sheet (to be provided by the State’s Materials Engineer) B) Project Scope C) Project Location D) Traffic Forecast (to be provided by the State’s Materials Engineer) E) Pavement History (to be provided by the State’s Materials Engineer) F) Existing Pavement and Base G) R-Value information (to be provided by the State’s Materials Engineer) H) Life Cycle Cost Analysis (to be provided by the State’s Materials Engineer) I) Grading recommendations J) Culvert treatment recommendations K) Geotextile recommendations L) Backfill recommendations M) Milling recommendations (to be provided by the State’s Materials Engineer) O) Pavement design recommendations (to be provided by the State’s Materials Engineer) P) Drainage recommendations Q) Compaction recommendations 4.2.2 A draft MDR and all pertinent data/information will be delivered to the State’s Materials

Engineer. The State’s Materials Engineer will review and comment within two weeks of receiving all required information.

4.3 Utility Location

4.3.1 It will be the responsibility of the Contractor to avoid damage to any underground utilities located within the scope of the work under this agreement.

4.3.2 It will be the responsibility of the Contractor to contact all utility owners using the Gopher State

One-Call system to locate existing utilities prior to drilling including all MnDOT owned utilities such as loop detectors and lighting wiring.

4.3.3 All utility location will occur in advance of drilling operations.

4.4 Traffic Control 4.4.1 Traffic control will be required will whenever working on the roadway or shoulders or parking

on the shoulders. All traffic control will be in accordance with the Minnesota Manual on Uniform Traffic Control Devices including the Field Manual.

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Agreement 1002866 4.4.2 All traffic control will be the responsibility of the Contractor to determine when traffic control

is necessary, and to carry out the traffic control measures. 4.4.3 The Contractor will furnish all necessary flaggers and traffic control devices to ensure safety of

the traveling public. Lane closures will not be allowed on weekends, during community events or in inclement weather.

4.4.4 All flaggers used on the project must be certified. 4.5 Project Deliverables

Deliverables State’s Deliverables:

1. Soils Access Database”. 2. Soils Data Dictionary” file in Trimble Data Dictionary (*.ddf) file format.Attend

meetings. 3. Example MDR’s. 4. Existing soils borings and cores

Contractor’s Deliverables:

1. Computer files containing information for the soil borings in Trimble GPS data files (in *.ssf format) containing both bore log information as defined in the State’s “Soils Data Dictionary”, and X and Y coordinates;

2. Draft MDR 3. Final MDR 4. QA/QC 5. Submit electronic project files on CD at the project completion.

5.0 UTILITY COORDINATION (Source Code 1195)

Utility coordination will include tasks necessary to be in compliance with MnDOT’s 2013 Utilities Manual and applicable State Statutes. This includes but is not limited to Gopher State-One Call contacts and preparing and distributing letters and plans, meetings and individual utility contacts.

5.1 Step 1: Perform Gopher State One Call, receive utility data and survey data. Conduct field

reviews if necessary. 5.2 Step 2: Prepare preliminary utility plans and tabulations showing inplace public and private

utilities located within the proposed construction limits. Follow QC checks on utility file. The preliminary utility plans and tabulations will include the following:

– List of utility owners within the project. – Plan view of inplace utilities showing location, size and type of facility (if known). – Distinction between overhead and buried utility lines. – Voltage of power lines greater than 15 kV. – Tabulation of inplace utilities showing the location (indicated by station and offset

from the roadway alignment used in the final construction plan), the utility facility owner, and the size and type of facility in the project area.

5.3 Step 3: Upon completion of the construction limits, submit a Utility Coordination Letter to

each utility company of discovered utilities two to three (2-3) weeks prior to Utility Information Meeting; attached will be 20-45% plan set. Follow QC checks on letter and attached materials. Required plan sheets are listed below. Gather potential easement information from utility owners. Utility plans and tabulations should be back-checked. Utility Plan sheets will include the following:

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Agreement 1002866

– Title sheet – General layout – Typical sections – Preliminary utility tabulations – Topography, construction plans, and removal plans showing preliminary construction

limits and existing utility facilities

5.4 Step 4: Arrange and conduct a preliminary Utility Information Meeting for the purpose of informing utility owners about the project. Participants review and discuss the utility information plans. Distribute meeting minutes to all participants.

5.5 Step 5: Revise utility plans and tabulations based upon comments from the State and

utility owners: – Indicate the effect in the tabulation for each utility identified (leave as, adjust, relocate,

or remove) based on project construction limits, grading changes, and project utility information.

– If a utility is not able to provide a location, the utility will be marked as an adjust.

5.6 Step 6: Submit a Utility Design Letter to each utility company of discovered utilities two to three (2-3) weeks prior to the Utility Design Meeting. Follow QC checks on let and attached materials. Include information to utility owners regarding project changes and major updates to utility information. Utility tabulations and plans (if major changes) will be back-checked. Utility plan sheets will include the following:

– Title sheet – General layout – Typical sections – Updated utility tabulations with potential conflicts identified. – Topography, construction plans, and removal plans showing construction limits and

existing utility facilities – Intersection details

5.7 Step 7: Arrange and conduct a Utility Design Meeting focusing on finding solutions to utility

conflicts. MnDOT Utility Agreements and Permits Unit and the Construction Group should be involved. Meeting occurs at 60-75% construction plans. Distribute meeting minutes to all participants.

5.8 Step 8: Request utility owners to submit detailed plans, schedules and estimates using

Request for Relocation Letter. Utilities are to submit relocation plans using the Red/Green/Brown Marking system. Red marks indicate facilities to be removed or put out of service; Green marked facilities will remain in place; and, Brown marks indicate proposed facilities. This step may require additional follow-up if utility owners are unresponsive/unfamiliar with the MnDOT process, or the project is very complicated.

5.9 Step 9: Arrange and conduct Utility Design Meetings to review major changes to the plan

that affect the utilities. 5.10 Step 10: Conduct 90-Day GSOC prior to letting. Submit a Utility Verification and

Information Letter to each identified utility owner, no more than 90 days prior to the submission of final plans to MnDOT Central Office, along with a final plan consisting of a title sheet, construction plan sheets, profiles, construction staging, utility tabulations, in place utility plan sheets, and cross sections. One copy will also be submitted to the State’s Utility

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Agreements Office. Responses from utility companies will be copies to the State’s Project Manager and the Utility Agreements Office.

5.11 Step 11: Review utility relocation plans and schedule to ensure they address all project

conflicts and meet Utility Accommodation Policy. Coordinate review with construction. Assist permitting office with utility agreements and reimbursement. This will be the State’s Utility Agreements and Permits Unit.

5.12 Step 12: Add proposed utility relocation locations to plans, profiles and cross sections for

any proposed relocation information if the information is furnished prior to completion of the plans. Final QC check on utility plans and tabulations.

5.13 Add utility special provisions to the contract that will require mutual coordination between

the utility owner and the Contractor including utility contact information.

5.14 Deliverables State’s Deliverables: 1. Utility permitting process. 2. Send out notice and orders to utility companies (steps 13 and 14). 3. Available existing utility information. 4. Single set of consolidate plan comments

Contractor’s Deliverables: 1. Gophers State One call documentation. 2. Coordination Letters and attachments. 3. Utility Plans and Tabulations. 4. Utility Coordination Meeting agendas, materials and minutes. 5. Phone log documentation. 6. Project Manager utility certification. 7. Meeting minutes

6.0 DETAIL DESIGN PLANS (SOURCE CODE 1250)

This task includes development of final detailed design plan for the project. The State will provide an approved geometric layout, preliminary typical, horizontal alignments, vertical profiles, preliminary construction limits, and Corridor Modeling files used to generate preliminary cross sections. Contractor will be required to provide work using Microstation Corridor Modeler. Box culvert plans will be prepared by MnDOT’s Bridge Office. Coordination with MnDOT’s Bridge Office will be required.

The final road plans will also be consistent with any findings and recommendations identified in the Project Documentation and in accordance with Federal and State laws, rules, and regulations Permitted.

6.1 Construction Plans

Each construction Plan set will consist of, but is not limited to, the following sheets, and not necessarily in the order listed below:

a) Title Sheet Contains the location map, signature block, sheet index, project data, station

equations, traffic data, and station-reference point comparison. 11

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b) General Layout (1” = 200 Ft) A layout of the project showing the plan sheet layout and sheet numbers for

reference.

c) Statement of Estimated Quantities (SEQ) Tabulation showing MnDOT’s standard pay item numbers, item descriptions, and

quantity of materials needed to complete the project. Columns will exist for referencing the individual item’s tabulation. Notes will be included where necessary for clarification. The SEQ will require separation of quantities by funding source type. Contractor will ensure that pay items are consistent with the State’s Trns*port pay item list.

d) Soils and Construction Notes and Standard Plates Notes covering special requirements and critical information contained in the

Materials Design Recommendation will be listed as well as any other special construction requirements and District-provided notes that have been identified. MnDOT Standard Plates used on this project will also be listed on this sheet.

e) Typical Sections Typical sectional views of the existing and proposed roadway will be shown for the

length of the project. The sections will be consistent with the Materials Design Recommendation and the CATEX. Surface type will be shown.

f) Quantity Charts (Tabulations) Detailed quantity breakdown by station or station range of most items contained in

the Statement of Estimate Quantities (SEQ). Tabulations will separate or note different funding sources.

g) Public Utility Tabulations Detailed breakdown of existing utilities located within the project limits. This

tabulation is required to have the following columns: Station, Location, Inplace Facility Description, Owner, Remarks, and Adjust, Relocate, or Leave As Is.

h) Miscellaneous Details Any details necessary for the construction of unique or non-standard elements

identified during detail design.

i) Standard Plan Sheets MnDOT Standard Plan Sheets will be included as needed to supplement the

construction details in the plan. The State will provide electronic copies of any District-Modified Standard Plan Sheets

j) ADA Details a. The person who is responsible for leading the curb ramp, sidewalk and

driveway design for the project must have attended MnDOT’s Consultant ADA Training or have comparable experience approved by the State’s Project Manager and must be directly involved with the design of the project.

b. A field walk will be conducted with the State’s Project Manager prior to the start of any design.

c. Contractor will meet with State ADA staff after completion of the 30% and

60% plans. These meetings will be held in St. Paul.

d. The designer will need to produce Level 2 detailed 1:20 scale intersection designs at all intersections. The designer will utilize sample plans from

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MnDOT’s ADA design and construction tools website as a template for this design work. This intersection detail will show all surface utilities including signal poles, pedestal poles, cabinets, handholes, manholes and push button stations, in addition to the pedestrian facility work occurring at the intersection.

e. For the signalized intersection, the curb ramp designer will coordinate with the signal designer to determine appropriate locations for pedestrian crosswalks. The X,Y coordinates of the points where the proposed crosswalks intersect curb lines must be provided in the plan. See Section 6.0 for signal plans.

f. All pay items including utility adjustments will be tabulated by quadrant and if radial domes are intended to be used at a quadrant the radius will be given in addition to quantity. Follow pay item guidance provided in MnDOT’s ADA Project Design Guide when determining which pay items to use on the project.

g. Contractor will complete the ADA plan checklists for each submittal.

k) Road Connection and Entrance Details

Detailed plan layouts and charts showing grades, radii, widths, cross slope and construction details.

l) Construction Plan Sheets • Detailed plans of the project providing information on the location of items such as

roadways, shoulders, radii, turn lanes, acceleration lanes, driveways, curb and gutter, accessible sidewalks and curb ramps, tapers, right-of-way, railroad property, easements, obliterations, station equations, fencing, etc.

Removal Sheets

• Detailed plans of the project providing information on the location of removal of pavement, sidewalk, drainage, etc.

m) Drainage and Erosion Control / SWPPP Plans – see Task 8.0

n) Traffic Control Plan – see Task 7.0

o) Striping & Signing Plan – see Task 7..0

p) Traffic Signal Plans – see Task 8.0

q) Traffic Lighting Plans – see Task 9.0

r) Cross-Section Sheets • Cross-Section Sheets as needed for reconstruction areas turn lanes, culverts and

profile grade correction areas. Prepare cross-sections as needed to show drainage and special features. Cross sections will include existing ground line, proposed roadway template, grading grade, existing and proposed utilities, existing and proposed culverts, existing and proposed right-of-way, temporary easements, entrance slopes, subgrade corrections, unsuitable soil removal, rock lines and topsoil placement.

6.2 Plan Format

The format of the Road/Construction Plans will comply with the State’s current design concepts and practices. Sheets contained in the Road/Construction Plans and cross-sections will be submitted to MnDOT in MicroStation Version 8i or other version as approved by the

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State Project Manager. The Plan will be in compliance with the MnDOT CADD Standards Manual.

Electronic Project design information will be in MicroStation and Geopak format. Upon completion of this Project or Termination of this contract, the electronic project files become the property of the State of Minnesota, Department of Transportation and will be submitted on a CD-ROM or portable USB device.

Plans submitted for reviews will be delivered in a pdf format. The 95% design will be submitted on 11”x17” bond and only the title sheets will be on an 11” x 17” sheet of vellum. The 100% plan will be submitted in PDF format. Plan review meetings will be held at the MnDOT District One office in Duluth at the 60% and 90% plan reviews.

6.3 Plan Review and Approval

The Road/Construction Plans will be submitted for review and approval at the following stages of development:

a) Preliminary Design (30% Complete)

Contractor will produce final construction limits for the project showing proposed new right of way required for all project elements including ADA and drainage improvements. The 30% plan will also include the title sheets, typical sections, plan sheets and construction details.

• Prior to submittal of the construction limits, the Contractor will perform

enhanced internal quality control review process (QA/QC review) of design components, including a Discipline Coordination Review meeting. Scan and electronically file documentation of quality control checks and resolutions.

• The State’s District staff will complete review and comment on this submittal within 10 working days of the submittal date. The State will provide a single set of consolidated comments. If necessary, Contractor will revise and re-submit corrected construction limits.

b) Intermediate Design (60% Complete)

The Contractor will submit the 60% plan in a pdf format showing existing topography and utility plans, roadway plan sheets, drainage plans, typical sections, pavement marking and preliminary utility relocations. At 60% plan, typical sections should be final.

• ADA plan review checklist #1 required for St. Paul 60% ADA plan review.

• Prior to submittal of the 60% plan, the Contractor will perform enhanced internal quality control review process (QA/QC review) of design components, including a Discipline Coordination Review meeting. Scan and electronically file documentation of quality control checks and resolutions.

• The State’s District staff will complete review and comment on this submittal within 10 working days of the submittal date. The State will provide a single set of consolidated comments. Resolved comments will be incorporated into the 90% plan submittal.

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• Consultant will meet with State Project Manager and staff in the Duluth office to review the 60% comments. No more than 2 consultant staff will attend the meeting.

c) Final Design (90% Complete)

The Contractor will submit the 90% plan in a pdf format of the proposed Final Design Plans for State’s Review and Comment. The 90% submittal by the Contractor is what the Contractor would consider final biddable plans. Selected sheets will be sent to Central Office for preparation of any necessary Agreements.

• ADA plan review checklist #2 required for St. Paul 90% ADA plan review.

• Prior to submittal of the 90% plan, the Contractor will perform enhanced internal quality control review process (QA/QC review) of design components, including a Discipline Coordination Review meeting. Scan and electronically file documentation of quality control checks and resolutions.

• The State’s District staff will complete review and comment on this submittal within seven (7) working days of the submittal date. The State will provide a single set of consolidated comments. Resolved comments will be incorporated into the 95% plan submittal.

• Consultant will meet with State Project Manager and staff in the Duluth office to review the 90% comments. No more than 2 consultant staff will attend the meeting.

d) Final Design (95% Complete)

Upon making the revisions from the 90% District One submittal, the Contractor will submit two signed and certified set of bond prints with two copies of the vellum title sheet.

The original signed and certified prints will be submitted to the State’s Central Office Project Delivery Section by the State’s District Office for review and approval.

• Submit the SharePoint ADA Design Memo.

• Prior to submittal of the 95% plan, the Contractor will perform enhanced internal quality control review process (QA/QC review) of design components, including a Discipline Coordination Review meeting. Scan and electronically file documentation of quality control checks and resolutions.

• The State’s District staff will complete review and comment on this submittal within three (3) working days of the submittal date. The State will provide a single set of consolidated comments. Resolved comments will be incorporated into the certified Construction Plan and submitted by District One to the MnDOT Central Office Project Delivery Section.

• The MnDOT Central Office Project Design Service Unit will make a final review and comment on the certified Construction Plan. The Contractor will resubmit the plans. Contractor should assume one meeting with State staff in St. Paul to review comments. Resolved comments will be incorporated into the 100% plan

e) Final Design (100% Complete) • Upon making the revisions requested by Central Office Design Liaison Unit, the

Contractor will submit new signed and certified sheets, as necessary. An electronic copy of the project’s Geopak design files (.gpk) and each sheet in Microstation format

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will be submitted. One copy of the design computations and quantity calculations will also be submitted.

• Prior to submittal of any revised plan sheets for the 100% plan, the Contractor will perform enhanced internal quality control review process (QA/QC review) of design components, including a Discipline Coordination Review meeting. Scan and electronically file documentation of quality control checks and resolutions.

• The Contractor will submit the 100% plan in PDF format to District Staff. An electronic copy of the project’s Geopak design files (.gpk) and each sheet in Microstation format and PDF format will be submitted. One (1) copy of the design computations and quantity calculations will also be submitted.

6.4 Deliverables

State’s Deliverables 1. Approved geometric layout 2. Typical entrance and road connection detail sheet(s). 3. Pedestrian Curb Ramp Standard Plans 4. ADA recommendations. 5. Wetlands delineation 6. Example driveway design table 7. Geotechnical recommendation. 8. District-modified standard plan sheets. 9. ROW file in Microstation DGN format. 10. Traffic forecasts 11. Single set of consolidated plan comments 12. Meeting attendance

Contractor’s Deliverables: 1. 30% plan submittal (construction limits) 2. 60% plan submittal. 3. 90% plan submittal. 4. 95% plan submittal. 5. 100% plan submittal. 6. ADA checklist #1 at 60% 7. ADA checklist #2 at 90% 8. ADA Design Memo. 9. Geopak design files (.GPK) 10. Microstation design files (.DGN) 11. Design computations and quantity computations. 12. QA/QC documentation. 13. Meeting attendance

7.0 TRAFFIC CONTROL, SIGNING & STRIPING PLANS ( see work item for Source Code)

7.1 Traffic Control plans (Source Code 1254) All work required for detailed plans, notes, and tabulations will be prepared showing

the location of signs, barriers, and striping necessary to accommodate the construction within the project area. Plans and notes will be consistent with the Minnesota Manual of Uniform Traffic Control Devices (MMUTCD), Manual for Temporary Traffic Control Zone Layouts, and MnDOT District One practices. The

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plan sheets will contain tabulations showing the description and estimated quantity of traffic control devices by stage.

Contractor will also prepare the Transportation Management Plan (TMP) for approval

by the State. Provide internal coordination meetings, project coordination with the State’s District staff, and communications as necessary.

Submit temporary traffic control plans and tabulations at 60%, 90%, 95% and 100%

completion with construction plans (Task 6.0). Perform internal quality control review of design components, including Discipline

Coordination Review meeting, prior to each plan submittal for the State’s review. Scan and electronically file documentation of quality control checks and resolutions.

7.2 Signing Plans (1” = 100Ft) (Source Code 1255)

Contractor will prepare signing plans for the replacement of all permanent signing that would require changes based on the new design in the urban area. Signing will not be replaced in the rural areas. Detailed plans, notes, and tabulations will be prepared showing the location of the inplace signs and the location of the permanent signs upon completion of the project. The plan will include necessary typicals found on the MnDOT Traffic Engineering website to construct the permanent signing as shown on the plan sheets. The plan will also include sign designs for new permanent signing. New signs must be designed according to the MnDOT Sign Design Manual and be completed using SignCAD software. Plans and notes will be consistent with the Minnesota Manual on Uniform Traffic Control Devices, Chapter 6 of the MnDOT Traffic Engineering Manual, the MnDOT Signing Plan Design Manual, and MnDOT District One practices. Submit signing and striping plans, at 60%, 90%, 95% and 100% completion with construction plans. (Task 6.0)

7.3 Striping Plans (1” = 100 Ft) Plans (Source Code 1255)

Detailed plans, notes, and tabulations will be prepared showing the permanent pavement markings. The plan will include the applicable MnDOT Pavement Marking Typicals found on the MnDOT Traffic Engineering website and plan sheets showing permanent pavement markings on the roadway alignment. Plans and notes will be consistent with the Minnesota Manual on Uniform Traffic Control Devices, Chapter 7 of the MnDOT Traffic Engineering Manual, and MnDOT District One practices. The State will provide the recommendation for the pavement marking materials. Striping plans will be combined with striping plans where applicable. It is anticipated that typical details will be used in rural segments.

7.4 Deliverables:

State’s Deliverables 1. Typical details 2. Pavement marking materials type 3. Single set of consolidated plan comments 4. Meeting attendance

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Contractor’s Deliverables: 1. 60% plan submittal. 2. 90% plan submittal. 3. 95% plan submittal. 4. 100% plan submittal. 5. Microstation design files (.DGN) 6. Design computations and quantity computations. 7. QA/QC documentation. 8. Meeting attendance

8.0 ICE REPORTS AND TRAFFIC CONTROL SIGNAL PLANS (Source Code 1251)

8.1 Intersection Control Evaluation(ICE) Report

Once the analysis has been completed and recommendations developed and reviewed with the State, the ICE document will be prepared. The document will follow the Minnesota Manual on Uniform Traffic Control Devices, MnDOT Technical Memorandum No. 13-05-T-02 (Intersection Control Evaluation), and other pertinent guidance. A draft document will be submitted to State Project Manager for review and comment. Comments will be provided by the State within two weeks. State’s comments will be incorporated into the final document.

8.2 Traffic Signal Plan A signal plans will be in State plan format (40 scale drawing), coordinate correct, and will contain all necessary design information including (but not limited to) the following: quantity tabulation, signature block, abbreviations, symbols, details (standard & special), intersection layout(s) and wiring diagram(s), ADA pedestrian curb ramp details (20 scale drawing), and “For Information Only” signal plan.

All proposed signal plan sheets (and inplace system sheets, if not provided by State) will be drafted from new mapping data. The special provisions (Division SS) will be written to STATE standards and include State furnished materials references.

8.3 Deliverables

State’s Deliverables

1. In-place signal plans (hard copy or CADD file as available) 2. MnDOT’s Traffic web site (http://www.dot.state.mn.us/trafficeng/) for

checklists, sample plans, details, etc. 3. Plan sheet format 4. District-modified standard plan sheets 5. Plan/special provisions/estimate review comments

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Agreement 1002866

Contractor’s Deliverables

1. Traffic Counts needed for ICE reports 2. Draft and final ICE reports. 3. Field Walk with D1 staff and all required stakeholders (with underground utilities located) prior to 30% plan submittal contractor should plan for one additional field walk during design. 4. Submit signal plans and tabulations at 30% (PDF only) 60%, 90%, 95% and 100% completion with construction plans (Task 6.0) and in addition provide CADD design files and reference files at each submittal. 5. Special Provisions. 6. QA/QC documentation

Perform internal quality control review of design components, including Discipline Coordination Review meeting, prior to each plan submittal for the State’s review. Scan and electronically file documentation of quality control checks and resolutions.

9.0 LIGHTING PLANS (1” = 200 FT) (SOURCE CODE 1252)

9.1 Traffic Lighting Plans Lighting plans will be in State plan format, coordinate correct, and will contain all necessary design information including (but not limited to) the following: quantity tabulation, signature block, abbreviations, symbols, details (standard & special), intersection layout(s) and wiring diagram(s), scale to be approved by D1 staff, appropriate to each area of interest (e.g. - 50, 100 or 200 scale drawing), and include Salvage and Removal Lighting plans as part of the lighting package, independent of the road design package.

All proposed lighting plan will be drafted from new data. The special provisions (Division SL) will be written to State standards and include state furnished materials.

9.2 Deliverables

State’s Deliverables: 1. MnDOT’s Traffic web site (http://www.dot.state.mn.us/trafficeng/ ) for

checklists, sample plans, details, etc. 2. Plan sheet format 3. District-modified standard plan sheets 4. State specific details for light service cabinet. 5. Plan/special provisions/estimate review comments

Contractor’s Deliverables: 1. Field Walk with D1 staff and all required stakeholders (with underground utilities

located) prior to 30% plan submittal and any follow up field reviews as the design process warrants. This walk will be combined with the signals field walk.

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2. Submit lighting plans and tabulations at 60%, 90%, 95% and 100% completion with construction plans (Task 4.0) and in addition provide CADD design files and reference files at each submittal.

3. Provide lighting plan sheets detailing design and quantities, including as part of the lighting design package lighting Removal and Salvage sheets using same layout and scale as proposed lighting sheets. Quantities for removals and salvages of in place lighting systems components will be shown and tabulated.

4. Special Provisions (Division SL). 5. QA/QC documentation

Perform internal quality control review of design components, including Discipline Coordination Review meeting, prior to each plan submittal for the State’s review. Scan and electronically file documentation of quality control checks and resolutions.

10.0 DRAINAGE, CULVERT, TEMPORARY EROSION/SEDIMENT CONTROL,

PERMANENT TURF ESTABLISHMENT PLANS, PERMIT EXHIBITS AND SWPPP PLAN SHEET (Source Code 1257)

10.1 Final Hydraulic Recommendation Contractor will prepare final hydraulics recommendations per the MnDOT Drainage Manual found at http://www.dot.state.mn.us/bridge/hydraulics/drainagemanual.html and the State provided preliminary recommendations.. Field review of all structures will be required.

10.2 Drainage Chart (Tabulation) Show the type, size, location, and proposed construction impact of inplace

drainage culverts and structures within the project limits. The tabulation will show the removals, salvages, reinstalls, linings, extensions, etc. of pipes, culverts, drainage structures. Also included in the tabulation will be new culverts and drainage structure information including type, size, lengths, class of pipe, excavation, and bedding. Contractor will use District 1 example drainage plans. The use of Geopak drainage is not acceptable. The drainage structures will be numbered as shown in the provided drainage as-builts. If the as-builts are not provided, then numbering will start on the one end of the project with (with lowest r.p. or lowest stationing number) and consecutively continue to the end of the project (i.e., CB 1, CB 2, MH 3, etc). If two or more state highways are within the project limits, the numbering will start at one end of the project (with lowest r.p. or lowest stationing number) with a prefix of that state highway (i.e., TH 71, would start with CB 71001) and consecutively progress to the other end of the project. If during the development of the project it is found that an additional structure is needed, the added structure will contain a suffix “A”, “B” or “C” (i.e., MH 24B).

10.3 Drainage Plan Sheets (1” = 50 Ft) – to be combined with construction plans. Show proposed culverts, aprons, other drainage structure, labeling size, material

type, and structure number if applicable. 10.4 Proposed Drainage Tabulation A list of the location, type, size, length, inlet and outlet elevations, grade, class,

alternative pipe types, erosion control, excavation, and bedding for each proposed

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pipe and structure. The tabulations will also include quantities associated with box culvert/bridge construction.

10.5 For temporary erosion control items, show the location and type of temporary erosion control devices that will be used to control project runoff and sediment during construction. The Best Management Practices will be consistent with the CATEX and comply with Minnesota Pollution Control Agency (MPCA), Department of Natural Resources (DNR), Corp of Engineers (COE) and National Pollution Discharge Elimination System (NPDES) permit requirements. Erosion control will be developed in conjunction with District One construction personnel. Provide any calculations required by the NPDES permit.

10.6 For permanent erosion control items, show the locations and types of permanent turf establishment in areas of construction disturbance and permanent erosion control devices that comply with MPCA Best Management Practices (BMP’s). Erosion control will be developed in conjunction with District One construction personnel Provide any calculations required by the NPDES permit..

10.7 Drainage, Erosion Control and Turf Establishment Plan Sheets, estimates, and special provisions. Develop preliminary erosion control plan for the State’s review and comment.

10.8 Meet with the State’s District Construction staff to coordinate usage of BMPs, and identify pay item breakdowns, and necessary special provisions.Prepare drainage, erosion control and turn establishment plans and SWPPP. The plan will include notes, symbols and abbreviations of Best Management Practices being applied to control project runoff during construction. Prepare tabulations that summarize the drainage, erosion control and turf establishment items and their locations. Provide any calculations required for BMP’s by the MPCA to satisfy the NPDES permit.

10.9 .A design, tabulate and create the plan sheets for any infiltrations ponds/basins/swales or other water quality devices that may be required to meet the water quality conditions of the NPDES permit.

10.10Prepare exhibits for the Corp of Engineers Wetlands and other permits based on the construction limits and State provided wetland delineation.

Submit erosion control plans at 60%, 90%, 95% and 100% completion with

construction plans (Task 6.0). Perform enhanced internal quality control review of design components,

including Discipline Coordination Review meeting, prior to each plan submittal for the State’s review. Scan and electronically file documentation of quality control checks and resolutions.

Ensure all utility conflicts with storm sewer are resolved and tabulated in the utility

relocation tabulations. 10.11Deliverables

State’s Deliverables: 1. Standard district SWPPP template for consultant use.

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2. Hydrinfa listing of drainage structures in the project 3. Preliminary Hydraulic recommendations 4. Wetland Delineation 5. Single set of consolidate plan comments. 6. Set of drainage as-builts form the original grading plan (if available) 7. Any video files of structures and pipes done previously.

Contractor’s Deliverables: 1. Final hydraulic recommendations including all drainage calculations 2. 60%, 90%, 95% and 100% plan submittals 3. QA/QC documentation. 4. Permit exhibits

11.0 ROADWAY SPECIAL PROVISIONS (Source Code 1297) The Contractor will prepare a draft Division S special provisions package for District

review and a final package for the submittal to the Central Office. The Contractor will be responsible for producing the Special Provisions for unique items in this project not covered in the MnDOT Standard Specifications for Construction. Each provision will contain a description, materials, construction requirements, method of measurement, and basis of payment for each item. Deletions from, and additions to, Standard Specifications will be written and included as necessary. State will provide Special Provision sections 1404 (Maintenance of Traffic and Traffic Control), 1803 (Prosecution of Work), 1806 (Determination and Extension of Contract Time), 1807 (Failure to Complete Work on Time), and any District-specific edits of the Boiler Plate Provisions. An electronic draft copy will be submitted to State for review along with the 90%, 95% and 100% Final Design plans submittal.

11.1 Deliverables

State’s Deliverables: 1. Cost data information. 2. 1404 (Maintenance of Traffic and Traffic Control) 3. 1803 (Prosecution of Work) 4. 1806 (Determination and Extension of Contract Time) 5. 1807 (Failure to Complete Work on Time) 6. District-special edits of boiler plate provisions.

Contractor’s Deliverables: 1. Index of anticipated Special Provisions at 60% submittal. 2. Draft Special Provisions at 90% submittal. 3. Final Special Provisions at 95% submittal

12.0 CONSTRUCTION COST ESTIMATE (Source Code 1250)

The Consultant will submit the Engineer’s Construction Cost Estimate for each project based on quantities with the Intermediate Design (60% Complete), 90% and 95% submittal. The cost estimates will use the latest cost data available. The estimates must be submitted electronically in an Excel format with correct formulas for quick computations.

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In addition to the required cost estimates in Excel format, the final design submittal (100%) will include an electronic file of estimated quantities and costs utilizing Geopak Quantities Manager (this uses Microsoft Access database). The 95% submittal will also include a separate file detailing costs of incidental and lump sum items. The electronic file will be submitted by the State directly to the Estimates Unit for loading into the Trns*port system. 12.1 Deliverables

State’s Deliverables: 1. Funding source information for cost estimate splits. 2. Cost information data (unit prices)

Contractor’s Deliverables: 1. 60%, 90%, 95% and 100% cost estimates 2. Cost estimate splits for agreements.

13.0 PROJECT

30% Plan

60% Plan

February 28, 2017

October 6, 2017

Construction Limits

90% Plan June 1, 2018 Plans, specifications, and cost estimate of completed plan for MnDOT District review.

95% Plan August 31, 2018 Plans, specifications, and cost estimate of completed plan for MnDOT Central Office review.

100% Plan Late October 2018 Revisions complete and ready to be submitted to Central Office. Final cost estimate.

Letting December 21, 2018

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