Seedbox Taking HR to the Next Level

1. Why we’re here today (3 BIG reasons) 2. Seedbox’s HR Department: Focus and Functions 3. Hybrid Team: Identity, structure, roles, responsibilities 4. Adoption (and adaption) of Scrum 5. Next steps

Our Focus:

So … Why are we here today?

“Because HR’s strategic plan is very ambitious … AKA we have a ?#@*&%! load of work to do!!”

• Complex Projects (micro-details, different skills needed, must work together)

• Prioritization (juggling multiple projects, different phases, defining value)

• Multiple Stakeholders (many people implicated, everyone affected)

• Revolutionary (what we are doing literally changes our way of life at Seedbox)

FIRST BIG REASON:

IMPORTANT & EXCITING & A LITTLE SCARY!

“All eyes are on us .. so it is REALLY important to deliver our projects effectively and consistently!”

• We Affect Everyone (they know it, they feel it, they are watching us…)

• Momentum (so much is changing, people want more and fast)

• Consistency Builds Support (deliver continuous value, people will believe in us)

SECOND BIG REASON:

Balance of quantity & quality!

“We have already formed an alliance between traditional HR and Marketing ... and it’s working … so let’s take it to the next level!”

• Results So Far (our website, social club, communications program, Jobvite, etc..)

• Support From the Top (Our objectives = our company’s strategic objectives)

• Creation of Dedicated Team (HRMARKETINGCULTURECOMMUNICATION team)

• Marketing Director’s Goal and Commitment is to help this team…

THIRD BIG REASON:

BUILD Seedbox from the inside out!

HR at Seedbox Focus & Functions

HR DEPARTMENT:

HR DEPARTMENT:

This unit is not just about “HR PROGRAMS”

HR DEPARTMENT:

IT’S A HYBRID!

HR DEPARTMENT:

With a Real Mix of Responsibilities

• HR Programs (onboarding, performance, retention, recognition)

• Recruitment Strategies

• Internal Communications

• Event Planning

• Online Marketing (Website, Blogging, Social Media)

• Seedbox Branding

TO use an agile term, we have one big backlog!

HYBRID TEAM: responsibilities

Hybrid Team: How can we Structure?

• The team is currently small (and mighty) … 2 full time staff

• Mix of backgrounds / skills (HR, Marketing, Communications)

• It will be a challenge to funnel all the projects into one backlog

HYBRID TEAM: how to structure

• To structure this team, we believe in the following:

• This team should be recognized as a unique unit at Seedbox

(aka: not just part of traditional HR practices)

• This team should support our vision to become a fully agile company

• To focus on delivering value for employees, our Marketing Director will

work directly with the team to build a framework using SCRUM.

• SCRUM will help us organize, prioritize, deliver, evaluate, improve and …

HYBRID TEAM: how to structure

speak the same language as our peers!

Roles:

• HR DIRECTOR – HR Sponsor & Stakeholder

• MARKETING DIRECTOR – Product Owner / Scrum Master

• 2 FULL TIME STAFF – Dedicated Scrum Team

Responsibilities:

• Building and prioritizing the backlog (HR & MARKETING DIRECTORS)

• Facilitating all the Scrum rituals and sprints (MARKETING DIRECTOR)

• Planning, committing, delivering, evaluating tasks (TEAM)

HYBRID TEAM: roles & responsibilities

HYBRID TEAM: roles & responsibilities

HYBRID TEAM: scrum rituals

HYBRID TEAM: scrum tools

Hybrid Team Next Steps

The transition of the HYBRID team to a SCRUM team will not happen overnight. It will happen gradually over the next few months … as we adapt and apply these principles to our team. SO WHAT ARE THE next STEPS?

DISCLAIMER:

PHASE ONE:

• Team Identity (unless we want to get stuck with using HYBRID forever..)

• Governance (objectives, ground rules, definitions of READY & DONE)

PHASE TWO:

• FAKE Sprints (slow integration of scrum rituals into how we execute projects)

• Daily Stand Up Meetings

• Creating the BIG BACKLOG (this will be a fun challenge for the Directors!!)

PHASE THREE:

• Preparing for Sprint 1 (actual planning and committing to first sprint)

• SPRINT 1 (first official sprint using rituals)

NEXT STEPS:

Always Remember…