WEST VALLEY – MISSION COMMUNITY COLLEGE DISTRICT

B O A R D O F T R U S T E E S

AGENDA

WEST VALLEY COLLEGE DECEMBER 12, 2017 B O A R D O F T R U S T E E S A d r i e n n e G r e y ∙ P r e s i d e n t A n n e K e p n e r ∙ V i c e P r e s i d e n t S u s a n F i s h R a n d i K i n m a n J a c k L u c a s R o b e r t O w e n s K a r l W a t a n a b e L a n i Y o s h i m o t o ∙ M C S t u d e n t T r u s t e e

C a d e S t o r y - Y e t t o W V C S t u d e n t T r u s t e e

P a t r i c k S c h m i t t ∙ C h a n c e l l o r

GUIDELINES FOR PUBLIC PARTICIPATION IN BOARD OF TRUSTEES MEETINGS The following instructions are intended as a guide for members of the public who wish to address the Board of Trustees. These guidelines are in the interest of giving the Board a fair opportunity to hear a diversity of viewpoints. Oral Communications from the Public (Items Not Listed on the Agenda) You are asked to sign up at the beginning of the meeting, using the form provided at the entrance to the Board Room, but you are not required to do so. The completed form should be submitted to the Board Clerk. When you make your presentation, approach the podium, wait to be recognized by the President of the Board, and identify yourself and the topic you wish to discuss. Limit your presentation to three (3) minutes. Public Discussion (Items Listed on the Agenda) We welcome comments from the public specific to items that are part of the Board agenda for that meeting. In fairness to those who wish to speak and as a courtesy to those who have come to listen, we request that you adhere to the following guidelines: If you wish to speak, you are asked to provide a completed form to the Board Clerk, but you are not required to do so. When the Board President opens an item for discussion and calls for speakers, approach the podium, identify yourself, and limit your presentation to three (3) minutes. If you wish to give an opinion which has already been expressed by others, please do not be repetitive. The President may impose additional time limitations on any major discussions involving multiple speakers. All Oral Communications Should the sum of “Oral Communications” require more thirty (30) minutes, the Board President may proceed with the balance of the agenda and return to “Oral Communications…” before “Trustee Comments.” ADJOURNMENT TIME

Pursuant to District Policy, Regular Board meetings will be adjourned not later than 11:00 p.m. unless continued by a majority vote of the Board members present. DOCUMENTS PROVIDED TO THE BOARD OF TRUSTEES In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Board of Trustees in connection with this agenda are available in the Chancellor’s Office, 14000 Fruitvale Avenue, Saratoga, CA, 95070, at the time they are distributed to the Board. In compliance with the Americans with Disabilities Act, individuals needing special accommodations should contact the Chancellor’s Office at 408-741-2011. Notification 24 hours prior to the meeting will allow the District to make reasonable arrangements to ensure accessibility.

(A) = Action ( I ) = Information

Table of Contents

Agenda 3ELECTION OF 2018 BOARD PRESIDENT

3.4 ELECTION OF 2018 BOARD PRESIDENT 10ELECTION OF 2018 BOARD VICE PRESIDENT,APPOINTMENT OF SECRETARY, AND ELECTION OFTRUSTEE REPRESENTATIVE TO THE SANTA CLARACOUNTY COMMITTEE ON SCHOOL DISTRICTORGANIZATIONELECTION OF 2018 BOARD VICEPRESIDENT, APPOINTMENT OF SECRETARY, ANDELECTION OF TRUSTEE REPRESENTATIVE TO THE SANTACLARA COUNTY COMMITTEE ON SCHOOL DISTRICTORGANIZATION

3.5 ELECTION OF 2018 BOARD VICE PRESIDENT,APPOINTMENT OF SECRETARY, AND ELECTIONOF TRUSTEE REPRESENTATIVE TO THE SANTACLARA COUNTY COMMITTEE ON SCHOOLDISTRICT ORGANIZATION 11

APPROVE PROPOSED 2018 BOARD OF TRUSTEES’MEETING SCHEDULE

3.6 APPROVE PROPOSED 2018 BOARD OFTRUSTEES’ MEETING SCHEDULE 12

APPROVAL OF THE MINUTES OF THE NOVEMBER 14,2017, REGULAR MEETING

Minutes of the November 14, 2017, Meeting 14Attachment 24

CONSIDER APPROVAL OF CURRICULUM CHANGES ATMISSION COLLEGE

5.1 CONSIDER APPROVAL OF CURRICULUMCHANGES AT MISSION 29

ACCEPT CONTRACT INCREASE WITH THE SANTA CLARAVALLEY TRANSIT AUTHORITIES FOR THE VTALEADERSHIP ACADEMY

5.2 ACCEPT CONTRACT INCREASE WITH THESANTA CLARA VALLEY TRANSIT AUTHORITIESFOR THE VTA LEADERSHIP ACADEMY 37

MISSION COLLEGE BASIC SKILLS INITIATIVE/STUDENTEQUITY/STUDENT SUCCESS AND SUPPORT PROGRAM2017 – 2019 INTEGRATED PLAN

5.3 MISSION COLLEGE BASIC SKILLSINITIATIVE/STUDENT EQUITY/STUDENT SUCCESSAND SUPPORT PROGRAM 2017 2019 INTEGRATEDPLAN 39

PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THEBOARD OF TRUSTEES

6.1 PERSONNEL TRANSACTIONS TO BE ACTEDUPON BY THE BOARD OF TRUSTEES 42

SANTA CLARA COUNTY TREASURY INVESTMENTPORTFOLIO STATUS

7.1 SCC Investment Report 44REVIEW OF PURCHASE ORDER TRANSACTIONS

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7.2 PO Report 45Attach. 7.2 PO Report 46

ACQUIRE SERVICES PROVIDED BY MODO LABS TODEVELOP AND SUPPORT MOBILE APP

7.3 Modo Labs WVC 47APPROVAL OF BID #06-1718; BOILER REPLACEMENT ATMISSION COLLEGE

7.4 Award bid - ESI MC boiler replacement 49CONTRACT INCREASE TO DLR GROUP, INC. FORARCHITECTURAL AND ENGINEERING SERVICES FOR THEATHLETIC FIELD TURF RESTORATION PROJECT AT WESTVALLEY COLLEGE

7.5 DLR Group Arch. & Eng. for WVC athletic turf 51APPROVAL OF WVC GUIDED PATHWAYS SELF-ASSESSMENT

5.4 WVC Guided Pathways Self-assessment 12.12.17Board Meeting 53

APPROVAL OF MISSION COLLEGE GUIDED PATHWAYSSELF-ASSESSMENT

5.5 APPROVAL OF MISSION COLLEGE GUIDEDPATHWAYS SELF-ASSESSMENT 55

WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT(WVMCCD) BOARD ACCEPTANCE OF THE $425,000-DONATION TO WEST VALLEY COLLEGE (WVC) FROM THESISTERS OF THE HOLY FAMILY

5.6 WEST VALLEY-MISSION COMMUNITY COLLEGEDISTRICT (WVMCCD) BOARD ACCEPTANCE OFTHE $425,000-DONATION TO WEST VALLEYCOLLEGE (WVC) FROM THE SISTERS OF THEHOLY FAMILY 57

ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BEACTED UPON BY THE BOARD OF TRUSTEES

6.2 ADMINISTRATIVE PERSONNEL TRANSACTIONSTO BE ACTED UPON BY THE BOARD OF TRUSTEES 59

RENEW ADMINSITRATOR CONTRACTS6.3 RENEW ADMINSITRATOR CONTRACTS 62

ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIESUNDER GASB 74/75 CERBT STRATEGY 3

7.6 Actuarial Report 64RESOLUTION NO. 17121201 REGARDING VOLUNTEERPERSONNEL AND WORKERS’ COMPENSATIONCOVERAGE

7.7 Resolution - Volunteers and Workers Comp. 65

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WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES MEETING

TUESDAY, DECEMBER 12, 2017 AMENDED AGENDA

West Valley College

14000 Fruitvale Avenue, Saratoga, CA 95070

6:00 p.m. Public Session Campus Center Club Room 6:01 p.m. Closed Session Campus Center Club Room 7:00 p.m. Public Session Board Room

1.0 CALL TO ORDER – PUBLIC SESSION

1.1 ROLL CALL Oral

1.2 ORAL COMMUNICATION FROM THE PUBLIC ON CLOSED SESSION AGENDA Members of the audience may address the Board on any item listed on the Closed Session agenda. Comments will be limited to three (3) minutes per agenda item, with a total of fifteen (15) minutes of public comment on an item unless waived by the Board. Oral

2.0 ADJOURN TO CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOV. CODE 54956.9(D)(2) – ANTICIPATED LITIGATION. One potential case; facts and circumstances are unknown to potential plaintiff(s) under Govt. Code 54956.9(e)(1)

CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 i. Public Employee Discipline/Dismissal/Release

DIRECTION TO LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54957.6 Provide direction to Associate Vice Chancellor of Human Resources, Albert Moore, and Chancellor Patrick Schmitt, District-designated representatives, regarding negotiations with WVMFT/AFT Local 6554, WVMCEA, Teamsters, and POA; and to Chancellor Patrick Schmitt regarding unrepresented groups.

3.0 RECONVENE PUBLIC SESSION

3.1 PLEDGE OF ALLEGIANCE Oral

3.2 REPORT OF CLOSED SESSION ACTION Oral

3.3 APPROVAL OF THE ORDER OF THE AGENDA (A) Oral

3.4 ELECTION OF 2018 BOARD PRESIDENT Recommendation: That the Board of Trustees present nominations and elect a

President for the 2018 calendar year. (A) 10 3.4 ELECTION OF 2018 BOARD PRESIDENT

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3.5 ELECTION OF 2018 BOARD VICE PRESIDENT, APPOINTMENT OF SECRETARY, AND ELECTION OF TRUSTEE REPRESENTATIVE TO THE SANTA CLARA COUNTY COMMITTEE ON SCHOOL DISTRICT ORGANIZATION (A) 11

Recommendation: That the Board of Trustees present nominations and elect a Vice President and appoint the Chancellor as Secretary for the 2018 calendar year; further, that a Trustee Representative to the Santa Clara County Committee on School District Organization be elected.

3.5 ELECTION OF 2018 BOARD VICE PRESIDENT, APPOINTMENT OF SECRETARY, AND ELECTION OF TRUSTEE REPRESENTATIVE TO THE SANTA CLARA COUNTY COMMITTEE ON SCHOOL DISTRICT ORGANIZATION

3.6 APPROVE PROPOSED 2018 BOARD OF TRUSTEES’ MEETING SCHEDULE Recommendation: That the Board of Trustees approve the 2018 Board Meeting

Schedule as presented. (A) 12 3.6 APPROVE PROPOSED 2018 BOARD OF TRUSTEES’ MEETING SCHEDULE

3.7 APPROVAL OF THE MINUTES (A) 14 Approval of the minutes of the November 14, 2017, Board meeting.

3.8 PRESENTATIONS/RECOGNITIONS ( I ) Oral Recognition of Outgoing Board President Adrienne Grey

Educational and Student Services Presentation: WVC Title III Grant

Presenter: Rebecca Wong

California Community College’s Classified Senate Leadership Academy Project Presentation on the Leadership Academy Project, West Valley College Professional Development Plan Presenter: Cheryl Massa

3.9 ORAL COMMUNICATIONS FROM THE PUBLIC This portion of the meeting is reserved for persons desiring to address the Board on any matter not on the agenda. No action will be taken.

Public comments on items on the agenda will be taken at the time the item is discussed by the Board.

3.10 WRITTEN COMMUNICATIONS FROM THE PUBLIC Oral

4.0 UNFINISHED BUSINESS- There is none.

APPROVAL OF CONSENT AGENDA ACTION ITEMS (A) Action items will be acted upon in one motion unless they are removed from the Consent Agenda. Information items will not be discussed unless they are removed from the Consent Agenda.

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5.0 COLLEGE PROGRAMS AND SERVICES – Consent Agenda

5.1 CONSIDER APPROVAL OF CURRICULUM CHANGES AT MISSION COLLEGE (A) 29

Recommendation: That the Board of Trustees approve the curriculum changes at Mission College as presented.

5.1 CONSIDER APPROVAL OF CURRICULUM CHANGES AT MISSION

5.2 ACCEPT CONTRACT INCREASE WITH THE SANTA CLARA VALLEY TRANSIT AUTHORITIES FOR THE VTA LEADERSHIP ACADEMY (A) 37

Recommendation: That the Board of Trustees accept an increase of $157,060.00 to a contract from the Santa Clara Valley Transportation Authority (VTA) to Mission College Corporate Education Department for the delivery of a second round of the VTA Leadership Academy.

5.2 ACCEPT CONTRACT INCREASE WITH THE SANTA CLARA VALLEY TRANSIT AUTHORITIES FOR THE VTA LEADERSHIP ACADEMY

5.3 MISSION COLLEGE BASIC SKILLS INITIATIVE/STUDENT EQUITY/STUDENT SUCCESS AND SUPPORT PROGRAM 2017 – 2019 INTEGRATED PLAN (A) 39

Recommendation: That the Board of Trustees approve the final draft of the Mission College 2017 - 2019 Basic Skill Initiative (BSI) / Student Equity / Student Success and Support Program (SSSP) Integrated Plan, allowing Mission College to submit the final report to the California Community Colleges Chancellor’s Office.

5.3 MISSION COLLEGE BASIC SKILLS INITIATIVE/STUDENT EQUITY/STUDENT SUCCESS AND SUPPORT PROGRAM 2017 -2019 INTEGRATED PLAN

6.0 HUMAN RESOURCES – Consent Agenda

6.1 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES (A) 42

Recommendation: That the Board of Trustees approve the listed items.

6.1 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES

Appointment(s)

a. Kristal Dela Cruz, Management Assistant, WVMCEA Unit, Administrative Services, Mission College, 100% of full time, 12 months per year; effective December 18, 2017.

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b. Karen Macfarlane, Financial Technician, WVMCEA Unit, Payroll, WVMCCD, 100% of full time, 12 months per year; effective December 18, 2017.

II. Interim Appointment(s) Temporary Academic a. Pooi-See Chan, temporary appointment, Spring 2018 semester. Instructor, Biological Sciences,

MC, 100% of full time, 10 months, effective January 26, 2018, through May 31, 2018. III. Temporary Assignments

Classified a. Saul Zendejas, temporary increase for additional duties assigned, Athletic Trainer, WVMCEA

Unit, Kinesiology, Mission College, 100% of full time, 10 months per year; effective August 10, 2015 through December 31, 2017 extend through April 13, 2018

7.0 BUSINESS AND FINANCE – Consent Agenda

7.1 SANTA CLARA COUNTY TREASURY INVESTMENT PORTFOLIO STATUS ( I ) 44

Recommendation: That the Board of Trustees review the Santa Clara County Treasury Investment Portfolio Status.

7.1 SCC Investment Report

7.2 REVIEW OF PURCHASE ORDER TRANSACTIONS ( I ) 45 Recommendation: That the Board of Trustees review purchase

order transactions. 7.2 PO Report Attach. 7.2 PO Report

7.3 ACQUIRE SERVICES PROVIDED BY MODO LABS TO DEVELOP AND SUPPORT MOBILE APP (A) 47

Recommendation: That the Board of Trustees authorize West Valley College to enter into an agreement with Modo Labs, Inc., for three years at a total cost of $151,616.

7.3 Modo Labs WVC

7.4 APPROVAL OF BID #06-1718; BOILER REPLACEMENT AT MISSION COLLEGE (A) 49

Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received from Environmental Systems, Inc. (ESI) in the amount of $267,400 and reject all other bids.

7.4 Award bid - ESI MC boiler replacement

7.5 CONTRACT INCREASE TO DLR GROUP, INC. FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE ATHLETIC FIELD TURF RESTORATION PROJECT AT WEST VALLEY COLLEGE (A) 51

Recommendation: That the Board of Trustees approve the contract increase in the amount of $983,400 with DLR Group, Inc. for architectural and engineering services for the Athletic Field Turf Restoration project at West Valley College.

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7.5 DLR Group Arch. & Eng. for WVC athletic turf

REGULAR ORDER OF AGENDA

5.0 COLLEGE PROGRAMS AND SERVICES

5.4 APPROVAL OF WVC GUIDED PATHWAYS SELF-ASSESSMENT (A) 53

That the Board of Trustees approve the final draft of West Valley College’s Guided Pathways Self-Assessment allowing West Valley College to submit the final Self-Assessment to the California Community College’s Chancellor’s Office.

5.4 WVC Guided Pathways Self-assessment 12.12.17 Board Meeting

5.5 APPROVAL OF MISSION COLLEGE GUIDED PATHWAYS SELF-ASSESSMENT (A) 55

That the Board of Trustees approve the final draft of Mission College’s Guided Pathways Self-Assessment, allowing Mission College to submit the final Self-Assessment to the California Community College’s Chancellor’s Office.

5.5 APPROVAL OF MISSION COLLEGE GUIDED PATHWAYS SELF-ASSESSMENT

5.6 WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT (WVMCCD) BOARD ACCEPTANCE OF THE $425,000-DONATION TO WEST VALLEY COLLEGE (WVC) AND MISSION COLLEGE (MC) FROM THE SISTERS OF THE HOLY FAMILY (A) 57

That the Board of Trustees authorize the WVMCCD Foundation and the District administration to accept the donation to West Valley College and Mission College of $425,000 from the Sisters of the Holy Family.

5.6 WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT (WVMCCD) BOARD ACCEPTANCE OF THE $425,000-DONATION TO WEST VALLEY COLLEGE (WVC) AND MISSION COLLEGE FROM THE SISTERS OF THE HOLY FAMILY

6.0 HUMAN RESOURCES

6.2 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES (A) 59

Recommendation: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions.

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Appointments a. Raymond Gamba, to Dean, Social Science, West Valley College, Range 25 ($10,967.67-

$13,673.25/per month); effective January 8, 2018. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

b. Renee Paquier, to Dean, Professional Studies, West Valley College, Range 25 ($10,967.67-$13,673.25/per month); effective January 8, 2018. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

c. Peter Vakunta, to Dean, Language Arts, West Valley College, Range 25 ($10,967.67-$13,673.25/per month); effective January 16, 2018. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

d. Laura Hyatt, to Dean, Science & Math, West Valley College, Range 25 ($10,967.67-$13,673.25/per month); effective January 8, 2018. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

Interim Appointments a. John, Hritz, Interim Director, Information Technology, West Valley-Mission Community

College District, Range 22 ($10,184.58 – $12,696.92/per month); effective September 21, 2016, through December 31, 2017; extend through March 31, 2018 Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis

6.2 ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES

6.3 RENEW ADMINISTRATOR CONTRACTS (A) 62 Recommendation: That the Board of Trustees, per Government Code section

54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions. A two-year contract is due for the following administrators.

NAME TITLE RANGE SALARY (as of 07/01/18)*

Additional Compensation

Ngoc Chim Executive Director, Financial Services 28 $176,695

Gaye Dabalos

Director, Facilities Construction 22 $152,363

Mina Hernandez

Executive Director, General Services 17 $115,044

Cheryl Ryan Manager, Construction Finance 11 $116,124

Ron Smith Executive Director, Information Technology 30 $185,640

*Salary is subject to change pending any salary enhancements for fiscal year 2018-2019. Administrators are also eligible for compensation in the form of fringe benefits, which are limited by the coverage selected from $11,741-$28,270 on an annual basis.

6.3 RENEW ADMINSITRATOR CONTRACTS

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7.0 BUSINESS AND FINANCE

7.6 ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIES UNDER GASB 74/75 CERBT STRATEGY 3 (A) 64

Recommendation: That the Board of Trustees accept the Actuarial Study of Retiree Health Liabilities under GASB 74/75.

7.6 Actuarial Report

7.7 RESOLUTION NO. 17121201 REGARDING VOLUNTEER PERSONNEL AND WORKERS’ COMPENSATION COVERAGE (A) 65

Recommendation: That the Board of Trustees authorize Resolution No. 17121201 regarding volunteer personnel and workers’ compensation coverage.

7.7 Resolution - Volunteers and Workers Comp.

8.0 BOARD

9.0 INFORMATION REPORTS AND ITEMS FOR FUTURE BOARD CONSIDERATION

9.1 ACADEMIC SENATE UPDATE (Gretchen Ehlers) (Thais Winsome) ( I ) Oral

9.2 CLASSIFIED SENATE UPDATE (Cheryl Massa) (Brian Goo) ( I ) Oral

9.3 STUDENT SENATE UPDATE (Mikela Lazari) (Navsan Sharma) ( I ) Oral

9.4 WEST VALLEY COLLEGE UPDATE (Brad Davis) ( I ) Oral

9.5 MISSION COLLEGE UPDATE (Daniel Peck) ( I ) Oral

9.6 ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES REPORT (Albert Moore) ( I ) Oral

9.7 VICE CHANCELLOR’S REPORT (Ed Maduli) ( I ) Oral

9.8 CHANCELLOR’S REPORT (Patrick Schmitt) ( I ) Oral

9.9 STANDING COMMITTEE REPORT ( I ) Oral ▪ Audit and Budget Oversight Committee

9.10 TRUSTEE COMMENTS ( I ) Oral

10.0 CONTINUATION OF CLOSED SESSION, IF NECESSARY

11.0 RECONVENE PUBLIC SESSION

11.1 Report of Closed Session Action Oral ADJOURNMENT

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ITEM 3.4 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: TRACY JOHNSON

APPROVED BY: ADRIENNE GREY

SUBJECT: ELECTION OF 2018 BOARD PRESIDENT RECOMMENDATION: That the Board of Trustees present nominations and elect a President for the 2018 calendar year. Funding Source/Fiscal Impact Not applicable. Background/Alternatives Board Policy 2305 stipulates that the Board of Trustees shall hold an annual organizational meeting. At said annual organizational meeting, the Board of Trustees shall elect one of its members as President, a second as Vice President, and a third as Trustee Representative to the Santa Clara County Committee on School District Organization. The Board of Trustees will also appoint the Chancellor as Secretary to the Board. Under this item, the 2018 Board President will be elected. The new President will assume control of the remainder of the meeting. The remaining Board officers will be elected under Agenda Item 3.5. Coordination Not applicable Follow-up/Outcomes The elected Trustee will serve as President until the next annual organizational meeting in December 2018.

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ITEM 3.5 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: TRACY JOHNSON

APPROVED BY: ADRIENNE GREY

SUBJECT: ELECTION OF 2018 BOARD VICE PRESIDENT, APPOINTMENT OF

SECRETARY, AND ELECTION OF TRUSTEE REPRESENTATIVE TO THE SANTA CLARA COUNTY COMMITTEE ON SCHOOL DISTRICT ORGANIZATION

RECOMMENDATION: That the Board of Trustees present nominations and elect a Vice President and appoint the Chancellor as Secretary for the 2018 calendar year; further, that a Trustee Representative to the Santa Clara County Committee on School District Organization be elected. Funding Source/Fiscal Impact Not applicable. Background/Alternatives District Policy 2305 stipulates that the Board of Trustees shall hold an annual organizational meeting. At said annual organizational meeting, the Board of Trustees shall elect one of its members as President, a second as Vice President, and a third as Trustee Representative to the Santa Clara County Committee on School District Organization. The Board of Trustees will also appoint the Chancellor as Secretary to the Board. The 2018 Board President was elected under Item 3.4. The Board will elect its remaining officers under this item. Coordination Not applicable Follow-up/Outcomes The elected Trustees will serve in their respective capacities until the next annual organizational meeting in December 2018.

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ITEM 3.6 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: TRACY JOHNSON

APPROVED BY: PATRICK SCHMITT SUBJECT: APPROVE PROPOSED 2018 BOARD OF TRUSTEES’ MEETING SCHEDULE CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the 2018 Board Meeting Schedule as presented. Funding Source/Fiscal Impact The General Fund is used to defray costs related to holding Board meetings. These monies are budgeted annually. Total dollars expended will depend on the actual number of meetings held each year. Reference(s) The Brown Act requires the Board of Trustees to post a yearly schedule of Regular Board Meetings. Background/Alternatives Meetings will usually be held on the first and third Tuesdays of the month, except as noted, and are held at each college campus on alternating months. At West Valley College, the meetings are held in the Board Room; at Mission College, the meetings are held in TAV130 unless otherwise noted. Coordination At its annual organizational meeting in December of each year, the Board of Trustees adopts its schedule of regular Board meetings for the upcoming year. Follow-up/Outcomes The Chancellor’s Office will schedule all Board meetings, reserve rooms, and publicize the meeting information as appropriate.

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WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES MEETING DATES

2018

MISSION COLLEGE Campus Center Room 219 (Closed Session)

TAV130 (Public Session) 3000 Mission College Boulevard

Santa Clara, California

WEST VALLEY COLLEGE Club Room (Closed Session) Board Room (Public Session)

14000 Fruitvale Avenue Saratoga, California

January 23**

February 6

February 20

March 6**

March 20

April 3

May 1**

May 15

June 12

July 3**

August 7

September 4**

September 18

October 2

November 13**

December 11

(The Board’s Annual Organizational Meeting)

Unless noticed otherwise, Public Session convenes at 6:00 p.m. The meeting adjourns to Closed Session at approximately 6:01 p.m. Public Session re-convenes at 7:00 p.m.

**MISSION-WEST VALLEY LAND CORPORATION MEETING DATES Unless noticed otherwise, the Mission-West Valley Land Corporation meets at 5 p.m., prior to the Board of Trustees meetings, on January 23, March 6, May 1, July 3, September 4, and November 13 at West Valley College in the Board Room. The Board of Trustees reserves the right to change the start time of a meeting or to cancel a meeting.

Please check each agenda for the start time of each meeting.

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UNAPPROVED MINUTES OF THE NOVEMBER 14, 2017, BOARD OF TRUSTEES MEETING

ITEM 3.4 ACTION ITEM

DECEMBER 12, 2017 PREPARED BY: TRACY JOHNSON

1.0 CALL TO ORDER - PUBLIC SESSION

Public session was called to order at 6:05 p.m.

1.1 Roll Call Present: Board President Adrienne Grey (6:20); Trustees Susan Fish, Anne Kepner, Randi Kinman, Jack Lucas, Robert Owens, Karl Watanabe, and Chancellor Schmitt. Student Trustees: Cade Story-Yetto, Lani Yoshimoto (7:00)

1.2 Oral Communications from the Public on Closed Session Agenda – There were none.

2.0 ADJOURN TO CLOSED SESSION The Board adjourned to Closed Session at 6:06 p.m. There was one agendized item:

DIRECTION TO LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54957.6 Provide direction to Associate Vice Chancellor of Human Resources, Albert Moore, and Chancellor Patrick Schmitt, District-designated representatives, regarding negotiations with WVMFT/AFT Local 6554, WVMCEA, Teamsters, and POA and to Chancellor Patrick Schmitt regarding unrepresented groups.

3.0 RECONVENE PUBLIC SESSION Public Session reconvened at 7:05 p.m.

3.1 PLEDGE OF ALLEGIANCE All present recited the Pledge of Allegiance.

3.2 REPORT OF CLOSED SESSION ACTION Board President Adrienne Grey reported that no action was taken.

3.3 APPROVAL OF THE ORDER OF THE AGENDA A replacing page was distributed for page 37 of the agenda, the second page of Item 6.1, Personnel Transactions. That page is attached to these minutes as part of Appendix A. Action Taken: It was M/S/P 7/0/0 (Owens/Kepner; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens, Watanabe; Nays: None) to approve the order of the agenda. Student Trustees: Two yes vote

3.4

APPROVAL OF THE MINUTES Action Taken: It was M/S/P 6/0/1 (Owens/Kepner; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens; Nays: None; Abstentions: Watanabe) to approve the minutes of the October 17, 2017, Regular Meeting. Student Trustees: Two yes vote

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3.5 PRESENTATIONS AND RECOGNITIONS

Educational and Student Services Program -

Mission College President Daniel Peck introduced the ESSP, Mission College Apprenticeship Partnerships.

In response to the needs of the community, particularly the impending retirements of many “baby boomers” who have held key positions in the core infrastructure of the community, Mission College has actively pursued apprenticeship programs in these areas. To date these include a partnership with the Valley Transportation Agency, the Plumbers and Pipefitters association, and a high tech apprenticeship program. These apprenticeships provide the opportunity for the college to serve its community be ensuring that core infrastructure positions are filled, as well as serving students who are interested in pursuing high-wage, high-demand jobs that need not necessitate completion of an associate degree or a certificate.

Information was presented on the following programs: High Tech Apprenticeships – Dave Ellis, Director of Apprenticeships & Internships The program is designed to assist businesses to develop their own talent through classroom and on-the-job training. This program builds the competencies in all facets of IT allowing companies to meet the challenges for tomorrow’s IT workforce. This includes Network Administration, Enterprise Security, IT Storage Software QA, and Virtualization.

VTA Apprenticeships – Rob Gamble, Director of Community Education & Workforce These programs include new and incumbent worker training in the exciting fields of advanced transportation offered locally. Plumber’s Apprenticeship – Bob Kay and Vinny, San Mateo Plumber’s & Pipefitter’s Local Union 467 These programs include multiple career tracks and opportunities for students to work and be paid as apprentices and graduate with their state license as journeyman plumbers and pipefitters.

The entire presentation is attached to these minutes as part of Appendix A.

Board members asked questions and thanked all who participated for the excellent presentation

3.6 ORAL COMMUNICATIONS FROM THE PUBLIC There were none.

3.7 WRITTEN COMMUNICATIONS FROM THE PUBLIC Executive Assistant to the Board of Trustees, Tracy Johnson, indicated that none had been received.

4.0 UNFINISHED BUSINESS - There was none.

APPROVAL OF THE CONSENT AGENDA

7.4

A replacing page was distributed for page 37 of the agenda, the second page of Item 6.1, Personnel Transactions. That page is attached to these minutes as part of Appendix A. Trustee Owens requested that Item 7.4, Update Measure C Project Priority List be removed from the Consent Agenda for discussion and action. Action Taken: It was M/S/P 7/0/0 (Kepner/Lucas; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens, Watanabe; Nays: None) to approve the Consent Agenda items with the exception of Item 7.4. Student Trustees: Two yes votes

Consent Agenda Items are attached to these minutes as Appendix A.

APPROVAL OF UPDATED MEASURE C PROJECT PRIORITY LIST A discussion was held. Action Taken: It was M/S/P 7/0/0 (Lucas/Fish; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens, Watanabe; Nays: None)

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approve the updated and re-baseline of the Measure C Project Priority List. Student Trustees: Two yes votes

REGULAR ORDER OF AGENDA

5.0 COLLEGE PROGRAMS AND SERVICES – There were no items.

6.0 HUMAN RESOURCES

6.2 RENEW ADMINISTRATOR CONTRACTS In compliance with Government Code section 54953(c)(3), Chancellor Schmitt orally reported a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting prior to Board action. Action Taken:

It was M/S/P 7/0/0 (Owens/Kepner; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens, Watanabe; Nays: None) to renew the contracts of the following administrators for two years, effective 7/1/18:

NAME TITLE RANGE SALARY (as of 07/01/18)*

Additional Compensation

Inez Barragan Program Director II, Student Programs (HSI-STEM) 21 $131,051 Inge Bond Director, Research and Planning 25 $158,991 Ajani Byrd Program Director II, Student Programs (EOPS/CARE) 21 $131,051 Maritza Cantarero Director, Enrollment and Financial Services 22 $152,363 Mary Jane Conroy Program Director I, Student Programs (Contract Education, Off

Campus & Special Programs) 15 $128,179

Maria Escobar Director, Enrollment and Financial Services 22 $134,327 $125 Alfred Forrest Director, Student Health Services 22 $138,625 $125 Carol Friedman Dean (Nursing & Health Occupations) 25 $144,655 $125 Robert Gamble Director, Business and Workforce Development 21 $148,647 Anne Horgan Program Director, Child Development Center 15 $109,500 Leandra Martin Vice President, Instruction 30 $185,640 $125 John Mosby Vice President, Student Services 30 $179,884 $125 Karin Navarro Program Director, Child Development Center 15 $116,620 Danny Nguyen Dean (Science, Engineering & Mathematics) 25 $164,079 $125 Matais Pouncil Dean (Student Services) 25 $154,061 125 Edrina Rashidi Program Director I, Student Programs (MESA) 15 $116,620 John Vlahos Dean (Health & Human Development/ Intercollegiate Athletics) 25 $149,285 Brad Weisberg Dean (Career Education & Workforce Development) 25 $149,285

* Salary is subject to change pending any salary enhancements for fiscal year 2018-2019. Administrators are also eligible for compensation in the form of fringe benefits, which are limited by the coverage selected from $11,741-$28,270 on an annual basis.

6.3 RATIFICATION OF THE TENTATIVE AGREEMENT BETWEEN THE DISTRICT AND THE POLICE OFFICERS ASSOCIATION (POA) SUCCESSOR NEGOTIATIONS

Action Taken: It was M/S/P 7/0/0 (Owens/Lucas; Ayes: Fish, Grey, Kepner, Kinman, Lucas, Owens, Watanabe; Nays: None) to

approve the proposed tentative agreement with the Police Officers Association (POA) as presented at the November 14, 2017, meeting.

7.0 BUSINESS AND FINANCE – There were no items.

8.0 BOARD – There were no items.

9.0 INFORMATION REPORTS AND ITEMS FOR FUTURE BOARD CONSIDERATION

9.1 ACADEMIC SENATE UPDATE West Valley College Academic Senate President, Gretchen Ehlers, thanked Trustee Anne Kepner for attending the Senate meeting earlier in the day. Ms. Ehlers discussed the Senate’s initiatives:

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o Multiple Measures Implementation: On 11/13/17, the College started using high school transcript data from the state CalPASS program to place some students into English and Math classes. This data comes through from districts who submit data to the state CalPASS program. However, it looks like fewer than 40% of our entering students will have this data available through the state. Since AB 705 requires the use of high school transcript information to place all students, the College is exploring how to access high school transcripts for the remaining 60% of entering students. Options are student self-reporting or having all students bring in their transcripts for manual review.

o Guided Pathways: A Core Team including faculty, administrators from both instruction and student services, and classified has been assembled. Team members have attended Guided Pathways workshops and are preparing the Self-Assessment the College is required to submit to the state to be eligible for funding.

o Freedom of Speech: The Senate’s professional development committee is working on an All-College Day activity that will include a presentation from an attorney as well staff and faculty discussing case studies in which First Amendment issues have arisen.

She closed by sharing that the West Valley College math team took first place in the country on the AMATYC math competition. Over 8000 CC students compete each year representing over 165 community colleges in more than 35 states. This is West Valley’s third consecutive national title, and the College has taken first place in five of the last six years.

Mission College Academic Senate President, Thais Winsome, reported that Mission College just finished STEM Week, an annual event of science and technology activities that brings together faculty, staff, and administrators to focus on our students. Activities included talks by astronauts, tours of technology companies, demonstrations, and a whole host of activities related to all things STEM. The National Academies of Sciences, Engineering, and Medicine conducted a site visit of the College’s STEM programs and facilities as part of the Academies’ research study entitled: Closing the Equity Gap: Securing Our Stem Education and Workforce Readiness Infrastructure in the Nation's Minority-Serving Institutions (MSIs). This initiative is rooted in the belief that MSIs are critical to the development of the next generation of scientists and engineers. Academy representatives met with students, staff, faculty and administrators to learn about successful models, policies, practices, and strategies that have helped our STEM students on their path to STEM degrees and careers. She acknowledged the work of Dr. Danny Nguyen, Dean of Math and Science; Omar Murillo, Director of ANAAPISI; Ken Songco, Director of Student Equity; Brian Goo, Research Analyst, HIS; Diego Espinoza, STEM Pipeline Coordinator; Edrina Rashidi, MESA Director, and a host of faculty, staff and students who worked hard to make these events a success. To top it all off, a team of students from the College’s MESA Program and the Society of Hispanic Professional Engineers attended the SHPE National Conference in Kansas City, Missouri, and won the Hackathon Competition and brought home a $10,000 prize. They also participated in workshops empowering Latina and women engineers, and were recruited for internships at Fortune 500 companies. A number of faculty from a variety of discipline areas joined a College team to attend kick off sessions for Guided Pathways at the end of October and early November. Currently the group is working up the self-evaluation tool to submit to the Chancellor’s Office to secure funding for the next several years, and the group will be meeting regularly to establish the structure for implementation of Guided Pathways. Finally, the Mission College Black Excellence Committee is hosting a “Black Excellence” Networking Social on Saturday, December 2, from 11-2 in Hospitality Management. The event is designed to connect professionals with Mission College students to foster a space of mentorship, self-expression and inclusion that will inspire, motivate and encourage students in their academic, personal and professional goals. All students are encouraged to attend.

9.2 CLASSIFIED SENATE UPDATE

West Valley College Senate President, Cheryl Massa, reported on the recent Classified Senate Book Sale, at which $769 was raised for the West Valley College Homeless Student Fund. In addition, the Senate has coordinated two workshops. The first time homebuyer’s workshop was very well attended. The next workshop, ‘Ten Steps to Financial Success,’ will take place on December 5.

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Senate members participated in the recent ‘Making Strides Against Breast Cancer’ walk. Over $1700 was raised for breast cancer awareness. This was the Senate’s sixth year of participation. Senate members hold signs advertising the College, making it a good marketing opportunity, too.

On December 13, the Senate will hold its winter party, ‘Joy to the World.’ Ms. Massa invited all Board members to attend.

Ms. Massa indicated that the Senate plans to change its bylaws in conjunction with a movement across the state to move away from being called ‘classified staff’ to being called ‘classified professionals’ in the Senate’s documents.

She closed by indicating that, at the next Board meeting, she will deliver a presentation regarding the project she has been working on following her attendance at the California Community College’s Classified Senate Leadership Academy: the West Valley College Professional Development Plan. Michelle Francis and Stephanie Kashima, who are also on her team, will join her.

Mission College Senate President Brian Goo reported that, as the kickoff event for STEM week, the College welcomed Astronaut Jose Hernandez to speak to students. He thanked Diego Espinoza, STEM Pipeline Coordinator for AANAPISI, for coordinating the event, which was attended by approximately 400 students, families, and community members. He is inspired to see numerous grants and arms of the College come together to have impactful events for students Mission College Classified staff has been increasingly participatory in trainings and campus-wide initiatives, most notably Guided Pathways. He thanked a number of new staff members for their participation in initiatives such as Guided Pathways and Multiple Measures: Mary Ann Medrano – Career/Transfer Advisor; Melissa Stewart – Management Assistant Office of Instruction; Thanh Do – IT Analyst Student Equity; and Alison McGann – Assessment Center Specialist. Mr. Goo expressed gratitude to the entire staff for the increased participation and desire to contribute to initiatives to benefit the College and students. He closed by thanking Vice President Lori Hampton for her leadership in planning the January 19 Professional Development Day at which Dr. Kim Bateman from Sierra College will discuss institutional culture and change under the lyrical stylings of Bob Marley. In addition, Tony Santa Ana from DeAnza College will discuss the importance of student equity. Mr. Goo thanked Dean Brian Miller for supporting the Senate’s Professional Development fund via Land Corps.

9.3 STUDENT SENATE UPDATE

Mission College Student Body President, Navsan Sharma, reported on his recent attendance at a leadership event. Seeing what it takes to be an effective leader and deal with problems and issues was an eye-opening experience.

He noted that Mission is a ‘commuter college,’ and discussed efforts to encourage student participation in campus life and student activities, including student government.

He discussed the upcoming release of a survey coordinated by the Equity Committee to gather data regarding students, such as the times students are on campus and how much time they spend on campus, to determine where efforts should be focused.

Mr. Sharma indicated that three additional Senators will be approved at the next Senate meetings, following which the Senate will begin review and revision of its bylaws. In addition, the Senate is preparing for the upcoming General Assembly.

He discussed the Senate’s recent DACA Awareness event.

He closed by inviting all present to the Senate’s upcoming ‘Winter Wonderland’ event.

West Valley College Student Body President, Mikela Lazari, indicated that the Senate now has a full executive board and the Senate is growing day by day as student engagement increases. It is good to see all the new

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faces and all the passion being brought into student government. A new standing committee, the Outreach Committee, has been created.

She reported on West Valley’s participation at the recent statewide leadership event, at which it was wonderful to meet and network with student leaders from so many other community college, discuss common issues, and bring back new ideas.

Ms. Lazari said that Senate leaders are looking forward to the upcoming General Assembly and to gaining as much knowledge as possible.

She discussed the planning taking place for a number of upcoming events. She will keep the Board informed as the events are finalized.

9.4 MISSION COLLEGE UPDATE

President Peck reported on two items:

• There is an upcoming ‘Preview Day’ at the College, an opportunity for potential students and families to come and learn about the College in preparation for spring registration. Much outreach is done prior to the event, which continues to grow each year.

• The College had an outstanding success at the recent Society of Hispanic Professional Engineers (SHPE) conference in Kansas City. Chartered last spring, Mission College’s SHPE is the youngest undergraduate SHPE chapter in the nation. The College’s SHPE chapter and MESA students, along with their friend and colleague from MIT, competed with students from Ivy League and top research institutions. They won first place, $10,000, and interviews with Fortune 500 companies. Top professionals were astounded that these were community college students. They surpassed teams from top research institutions and the Ivy Leagues. They also participated in workshops empowering Latina and women engineers, and were recruited for internships at Fortune 500 companies. This shows the power of community colleges, and that our categorical programs/student organizations can serve as the catalyst to help our students shine on a national stage.

9.5 WEST VALLEY COLLEGE UPDATE

President Davis reported that:

• The West Valley College math team took first place in the country on the AMATYC math competition. Over 8000 CC students compete each year representing over 165 community colleges in more than 35 states. This is West Valley’s third consecutive national title, and the College has taken first place in five of the last six years. He is quite proud of this nationwide achievement by the College’s students.

• A number of Dean search processes are underway. All are invited to attend the candidate open forums. Every member of each department will be asked to submit a confidential evaluation of each candidate. He is very confident that the College will have outstanding applicants.

• The College’s water polo team has completed an outstanding season and is participating in the state championships.

• The dedication of the Veterans’ Resource Center Flight Deck will take place on November 15. • The Theater Department is performing ‘Starcatcher,’ a precursor to ‘Peter Pan.’ All are invited to attend one of

the performances. • The Cilker School of Art and Design is featured in this month’s ‘Content Magazine,’ a publication that is

provided in every downtown hotel room for the month.

9.6 ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES REPORT There was no report.

9.7 VICE CHANCELLOR’S REPORT There was no report.

9.8 CHANCELLOR’S REPORT Chancellor Schmitt indicated that, according to conversations he has had and information he has read

regarding development in the Santa Clara area, there may be as many as 5,000 new housing units built in the vicinity of Mission College in the next five years. These new residences and residents will have a large impact on the area and change the nature of the community Mission serves. The College will have to be more agile

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and responsive than ever before. He expressed his gratitude to the faculty for taking up the banner of Guided Pathways.

9.9 STANDING COMMITTEE REPORT ▪ Audit and Budget Oversight Committee

Chair Owens reported that ABOC had considered Items 7.2 and 7.3 and recommended approval. In addition, ABOC received a copy of the actuarial study regarding the costs of retiree medical benefits. The report shows that the district is in a very favorable position regarding its obligations in this area. ABOC recommended that the District take a more conservative policy with regards to the funds invested for retiree medical benefits. He also called attention to the recent Mercury News editorial in which the investment policies of PERS were discussed.

9.10 TRUSTEE COMMENTS

West Valley College Student Trustee stated that he has seen an exponential growth in student interest in becoming Senators and participating in student governance as a result of the work and enthusiasm of Mikela Lazari and other members of the Executive Board. He thanked them for the passion they bring to their work.

Trustee Karl Watanabe commented that the number of housing units to be added near Mission College is much smaller than those added and still being added to the north without having a huge impact on the College. The units will have a tremendous impact on the city’s infrastructure, however.

Trustee Anne Kepner discussed the Board’s commitment to continuing to nurture and enhance relationships with the community. She thanked those who attended the Community Fund dinner, and thanked Gretchen Ehlers for encouraging her to attend.

She has been very impressed with the robust discussions surrounding Guided Pathways and the fact that faculty have taken a proactive approach and can-do attitude to make the College better and best serve the community. She expressed her appreciation for the work they do.

Trustee Randi Kinman indicated that she served on the Planning Commission when north San Jose was being developed. She indicated it would be valuable to look at the population demographics of the area following the buildout to determine the makeup of the community.

Board President Adrienne Grey noted the upcoming CCCT meeting. Anyone who has a topic they would like discussed at the state level should forward it to her.

President Grey adjourned the meeting at 9:15 p.m.

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APPENDIX A

CONSENT AGENDA ITEMS FROM THE NOVEMBER 14, 2017, BOARD OF TRUSTEES MEETING (For the full text of each item, please see the agenda packet for the meeting.)

5.0 COLLEGE PROGRAMS AND SERVICES – Consent Agenda

5.1 WEST VALLEY COLLEGE’S BASIC SKILLS INITIATIVE/STUDENT EQUITY/STUDENT SUCCESS 2017 - 2019 INTEGRATED PLAN

Recommendation: That the Board of Trustees approve the final draft of the West Valley College 2017 - 2019 Basic Skill Initiative/Student Equity/Student Success & Support Program Integrated Plan, allowing West Valley College to submit the final report to the California Community Colleges Chancellor’s Office.

5.2 AGREEMENT BETWEEN WEST VALLEY COLLEGE AND THE FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES TO ENGAGE IN A WORK BASED LEARNING PILOT PROGRAM

Recommendation: That the Board of Trustees approve and accept the agreement which allows West Valley College to participate in the College Work-Based Learning Planning and Tools Pilot Project. Work-based learning (“WBL”) is an educational strategy to increase employability and reduce skill gaps. West Valley College will receive assistance to prepare a WBL plan in support of their implementation of Strong Workforce Program (“SWP”) outcomes and Guided Pathways objectives.

5.3 CONSIDER APPROVAL OF CURRICULUM CHANGES AT MISSION COLLEGE Recommendation: That the Board of Trustees approve the curriculum changes at Mission College as present

6.0 HUMAN RESOURCES – Consent Agenda 6.1 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES Recommendation: That the Board of Trustees approve the listed items.

Appointment(s) Academic a. Matthew Lojo, Instructor, Health Occupations, Mission College, 100% of full time, 10 months per year; effective

January 26, 2018. Classified b. Kathleen Johnson, Athletic Trainer, WVMCEA Operations & Support Unit, Range 62, Athletics, West

Valley College, 100% of full time, 12 months per year; effective January 8, 2018. c. Charles Larson, Program Specialist, WVMCEA Unit, Range 64, International Programs, Mission College,

100% of full time, 12 months per year; effective November 20, 2017. d. Brian Shively, Program Specialist, WVMCEA Unit, Range 64, Outreach, West Valley College, 100% of

full time, 12 months per year; effective November 20, 2017. e. Tricia Darrell, Program Specialist, WVMCEA Unit, Range 64, Child Development Center, Mission

College, 100% of full time, 12 months per year; effective January 22, 2018. f. Christina Robledo, Parking Services Assistant, WVMCEA Unit, Range 52, Parking Services, West Valley-

Mission Community College District, 100% of full time, 12 months per year; effective November 27, 2017.

g. Kay Van Kirk, Financial Assistant, WVMCEA Unit, Range 54, Finance, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective November 20, 2017, 2017.

Transfers Classified a. Michael Johnson, WVMCEA Unit, from Instructional Technician—Art, Range 56, Cilker School of Art & Design,

assigned to West Valley College, 53.3% of full time, 12 months per year to Instructional Technician—Art, Range 56, Cilker School of Art & Design, assigned to West Valley College, 100% of full time, 12 months per year; effective November 20, 2017.

b. Michael Hall, WVMCEA Unit, from Custodian, Range 49, Facilities, assigned to West Valley College, 100% of full time, 12 months per year to Custodian, Range 49, Facilities, assigned to West Valley College, 100% of full time, 12 months per year; effective November 20, 2017.

c. Hugh Leonard, WVMCEA Unit, from Custodian, Range 49, Facilities, assigned to West Valley College, 100% of full time, 12 months per year to Custodian, Range 49, Facilities, assigned to West Valley College, 100% of full time, 12 months per year; effective November 20, 2017.

7.0 BUSINESS AND FINANCE – Consent Agenda

7.1 RATIFICATION OF VENDOR WARRANTS

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Recommendation: That the Board of Trustees ratify vendor payments from April 1, 2017, through June 30, 2017; Banner warrant numbers 00304560-00307133 and !0000370-!0000546** totaling $30,456,713.56.

7.2 FINANCIAL STATEMENTS AND BUDGET ADJUSTMENTS Recommendation: That the Board of Trustees approve the accompanying financial statements and budget

adjustments as specified below for the period of July 1, 2017, through September 30, 2017 (First Quarter). 7.3 2017-18 CCFS 311 FIRST QUARTER FINANCIAL REPORT Recommendation: That the Board of Trustees accept the 2017-18 First Quarter Financial Report and authorize

Fiscal Services staff to forward the CCFS-311Q Report to the California Community Colleges Chancellor’s Office (CCCCO).

7.4 APPROVAL OF UPDATED MEASURE C PROJECT PRIORITY LIST Recommendation: That the Board of Trustees approve the updated and re-baseline of the Measure C Project

Priority List. Item 7.4 was removed from the Consent Agenda for discussion and action, which took place

earlier in the meeting.

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Replacing Page for Page 37 in the November 14, 2017, Board Agenda Second page of Item 6.1

e. Tricia Darrell, Program Specialist, WVMCEA Unit, Range 64 ($5,203.83-$6,848.08),

Child Development Center, Mission College, 100% of full time, 12 months per year; effective January 22, 2018. Position ID# MC1090. Fund 330-Child Development Fund.

f. Christina Robledo, Parking Services Assistant, WVMCEA Unit, Range 52 ($4,020.42-

$5,250.00), Parking Services, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective November 27, 2017. Position ID# DC1034. Fund 122-Parking Fund.

g. Kay Van Kirk, Financial Assistant, WVMCEA Unit, Range 54 ($4,198.92-$5,491.50),

Finance, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective November 20, 2017, 2017. Position ID# DC1040. Fund 100-General Fund (0.50) and Fund 428-GO Bond Measure C Series A Fund (0.50).

II. Transfers

Classified

d. Michael Johnson, WVMCEA Unit, from Instructional Technician—Art, Range 56

($4,377.42-$5,735.08), Cilker School of Art & Design, assigned to West Valley College, 53.3% of full time, 12 months per year to Instructional Technician—Art, Range 56 ($4,377.42-$5,735.08), Cilker School of Art & Design, assigned to West Valley College, 100% of full time, 12 months per year; effective November 20, 2017. From Position ID# WC1030 to Position ID# WC1065. Fund 100-General Fund.

e. Michael Hall, WVMCEA Unit, from Custodian, Range 49 ($3,793.67-$4,950.75),

Facilities, assigned to West Valley College, 100% of full time, 12 months per year to Custodian, Range 49 ($4,377.42-$5,735.08), ($3,793.67-$4,950.75), Facilities, assigned to West Valley College, 100% of full time, 12 months per year; effective November 20, 2017. From Position ID# DC2010 to Position ID# DC2035. Fund 100-General Fund.

f. Hugh Leonard, WVMCEA Unit, from Custodian, Range 49 ($3,793.67-$4,950.75),

Facilities, assigned to West Valley College, 100% of full time, 12 months per year to Custodian, Range 49 ($4,377.42-$5,735.08), ($3,793.67-$4,950.75), Facilities, assigned to West Valley College, 100% of full time, 12 months per year; effective November 20, 2017. From Position ID# DC2015 to Position ID# DC2010. Fund 100-General Fund.

Replacing Page for Page 37 in the November 14, 2017, Board Agenda

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ITEM 5.1 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: LINPING YU,

THAIS WINSOME AND LEANDRA MARTIN

REVIEWED BY: DANIEL PECK

APPROVED BY: PATRICK SCHMITT SUBJECT: CONSIDER APPROVAL OF CURRICULUM CHANGES AT MISSION

COLLEGE CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the curriculum changes at Mission College as presented. Funding Source/Fiscal Impact The General Fund is the major source for the cost of instruction, which pertains to the offering of approved courses. These costs are offset, to varying degrees, by apportionment received for credit-based instruction and other associated fees. Reference(s) Curriculum development and approval is an ongoing activity overseen by the Academic Senate, and its subordinate Curriculum Committee, and the Office of Instruction as per District Policy 4020. It is integrated into the Mission College Program Review process. It is emphasized in many sections of Standard II of the Accreditation Standards of the Accrediting Commission for Community and Junior Colleges. Likewise, it is regulated through Title 5 and WVMCCD District Policy 4020. Background/Alternatives As per District policy, the curriculum changes to programs and courses described herein have been considered and approved by the Curriculum Committee and the Articulation Officer. Each of the curriculum changes and the foregoing approvals has been further reviewed by the Chief Instructional Officer, the College President, and the District Chancellor. The Office of Instruction further certifies that the programs and courses described herein satisfy all applicable requirements of Title 5 and have also been

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submitted to the Associated Students Government of Mission College. Degrees developed in compliance with State-approved Transfer Model Curricula (TMC) pursuant to SB-1440 (Padilla, 2010) have already been approved by the District Chancellor acting as designee for the Board of Trustees, and are being presented here as information items. Coordination Offerings have been coordinated between Mission College and West Valley College through a process of consultation. Follow-up/Outcomes Following Board approval of the curriculum changes, updates to catalogs and class schedules will be made, and campus marketing communications will reflect the changes, as appropriate. Courses which are archived will be removed from the College catalog; courses which are deleted will be removed both from the College catalog and from the state Curriculum Inventory.

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Curriculum Summary New Course - Credit CIS 001 CIS 035 New Course - Noncredit ESL 095A ESL 095B ESL 095C Credit Course Revision BUS 028B BUS 051 GDS 081

PrerequisitesNone

Distance EducationBUS 028B BUS 051

CIS 001 CIS 035

GDS 081

Credit Course Deletion BUS 103 New Program - Credit None Program Revision None Program Deletion Global Studies, Certificate of Proficiency Office Administration, Certificate of Proficiency

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NEW COURSES (Content review completed) All courses without a 900 number designation have advisories of eligibility for ENGL 001A and READ 053.

COMPUTER INFORMATION SYSTEMS

CIS 001 – Introduction to Computer Science and Technology 4.00 Unit(s) Acceptable for Credit: CSU Pass/No Pass Option This course is an introduction to the concepts of computer science and information technology. It covers computer architecture, the Internet and networking, and basic programming and data manipulation. Students develop a practical, realistic understanding of computer science and information technology. This course is recommended for students in any major who want to learn about computers and programming. Rationale for CIS 001 – Introduction to Computer Science and Technology - 4.00 Unit(s) This course introduces students to the field of computer science and technology. Students will get an overview of the field of computer science, including an introduction to programming and computer architecture.

CIS 035 – Introduction to Drones and Unmanned Aerial Vehicles 4.00 Unit(s) Acceptable for Credit: CSU, UC (pending approval) Pass/No Pass Option This course is an introduction to unmanned aerial vehicles (UAV). It covers the basic rules and regulations of flying a commercial drone and its applications. It also covers the components of a drone system, maintenance, applications, simulations, and hands-on training on how to fly and control a drone in different environments. Rationale for CIS 035 – Introduction to Drones and Unmanned Aerial Vehicles - 4.00 Unit(s)

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This course introduces students to the rules and regulations governing commercial drone operation in different environments. Commercial drone operation is rapidly becoming a major field in computer and information technology.

NEW COURSE - NONCREDIT

ENGLISH AS A SECOND LANGUAGE ESL 095A - Academic Essentials for ESL Total Hours of Instruction: 6.00

This course offers instruction in academic skills that intermediate-advanced students need to be successful in college ESL classes. Topics may include basic library skills, using an online course management system and other online resources, and American cultural expectations for an academic environment. Rationale for ESL 095A - Academic Essentials for ESL The ESL Department recognizes that many students at the intermediate level do not have fundamental knowledge about college expectations, processes, and instructional services (course management system, library), as well as the learning skills/study strategies to succeed in credit ESL courses. This course aims to develop those skills.

ESL 095B – Writing Essentials for ESL Total Hours of Instruction: 6.00

This course offers instruction in academic writing and editing skills that intermediate-advanced students need to be successful in college ESL classes. Rationale for ESL 095B - Writing Essentials for ESL The ESL Department recognizes that many students at the intermediate level do not have fundamental skills in sentence types/variety, paragraph development, and editing strategies to be successful in academic ESL courses. This course aims to develop those skills.

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ESL 095C – Communication and Presentation Skills for ESL Total Hours of Instruction: 6.00

This course provides instruction in communication and presentation skills that intermediate-advanced students need to be successful in academic ESL courses. Rationale for ESL 095C – Communication and Presentation Skills for ESL The ESL Department recognizes that many students at the intermediate level do not possess basic pronunciation concepts and communication strategies that would help them be more intelligible to listeners. Additionally, many students are underprepared for assignments requiring in-class presentations with visual aids and/or note cards. This course aims to develop those skills.

CREDIT COURSE REVISION

BUSINESS

BUS 028B – Business Law II 3.00 Unit(s) Acceptable for Credit: None Pass/No Pass Option

This course is a continuation of BUS 028A, an introduction to law relating to the conduct of business, and covers laws governing sales and leases, debtor-creditor relations, negotiable instruments, real property law, environmental law, international law and governmental regulation. Rationale for BUS 028B – Business Law II - 3.00 Unit(s) This course was revised to update course content, revise the DE addendum, and update textbooks.

BUS 051 – Introduction to American Business 3.00 Unit(s) Acceptable for Credit: CSU, UC (pending approval) Pass/No Pass Option

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In this survey course students learn about the business landscape and begin planning their career in business. The course helps direct students towards career paths and a major which best reflects their own personal aptitudes, interests, and skills. This is a required first course for all business majors, and should be taken within their first year as a business major. Rationale for BUS 051 – Introduction to American Business - 3.00 Unit(s) This course was revised to update content and textbooks.

GRAPHIC DESIGN & MULTIMEDIA

GDS 081 – Motion Graphics with After Effects 3.00 Unit(s) Acceptable for Credit: CSU Pass/No Pass Option This course focuses on the preparation and production of motion graphics/visual effects for video, film and the internet. The student develops an understanding of the principles of type in motion, keyframe animation, masking/keying, tracking, color correction and compositing. The focus is on creative visual communication. The student develops skill in the use of After Effects, as well as other appropriate software. Access to a camera capable of recording video, and a basic understanding of Adobe Photoshop and computer system operation are recommended. Rationale for GDS 081 – Motion Graphics with After Effects - 3.00 Unit(s) This course was revised to update content, textbooks, and the DE addendum.

CREDIT COURSE DELETION

BUSINESS BUS 103 – Functions of Management 3.00 Unit(s) Rationale for BUS 103 – Functions of Management - 3.00 Unit(s) This course has been replaced with BUS 115, Operations Management.

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PROGRAM DELETION

Global Studies, Certificate of Proficiency

Rationale for Program Deletion: This program has been discontinued because of low student demand.

Office Administration, Certificate of Proficiency

Rationale for Program Deletion: This program has been replaced with the higher-value Certificate of Achievement in Office Administration.

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ITEM 5.2 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: ROB GAMBLE

REVIEWED BY: DANIEL PECK

APPROVED BY: PATRICK SCHMITT

SUBJECT: ACCEPT CONTRACT INCREASE WITH THE SANTA CLARA VALLEY

TRANSIT AUTHORITIES FOR THE VTA LEADERSHIP ACADEMY CHANCELLOR’S RECOMMENDATION: That the Board of Trustees accept an increase of $157,060.00 to a contract from the Santa Clara Valley Transportation Authority (VTA) to Mission College Corporate Education Department for the delivery of a second round of the VTA Leadership Academy. Funding Source/Fiscal Impact The West Valley Mission Community College District will receive payment for coordination and instruction required to operate the second round of the VTA Leadership Academy. This increase will be for $157,060.00 through April 30, 2019. The total revenue pursuant to this agreement will be $364,094.00 over the 4 year period of performance. Reference(s) This contract was awarded by the Santa Clara Valley Transportation Authority (VTA) under Request for Proposal (RFP) S16004. Background On January 29, 2016, VTA released a RFP S16004 for the VTA Leadership Academy. VTA was seeking proposals from qualified organizations focused on delivering management and leadership skills training. The principal goal of the project is to provide VTA employees opportunities to gain increased leadership skills. For this RFP, Mission College Corporate Education (MCCE) is partnering with UC Santa Cruz Extension (UCSCX) and Balance.point Strategic Services to offer an integrated and customized set of course offerings for VTA’s new Leadership Academy. VTA’s RFP requested specific training is provided in both general management and leadership in topics specific to the transit industry. Faculty form Mission College Business Department

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assisted in the development of the proposal and will develop and teach the majority of the training. For specific training requested by VTA not available at Mission, MCCE formed a partnership with UCSCX and Balance.point. UCSCX will provide advanced business and leadership courses and Balance.point will deliver transit specific courses. On November 7, 2017 the first two cohorts of the VTA Leadership Academy graduated. Based on the success to the first two cohorts VTA has issued this requested amendment to our original agreement funding an addition two cohorts to be taught over the 18 months. Coordination This contract will be managed by Rob Gamble, Director of the Office of Business/Community Engagement and Workforce Development at Mission College. Mission College is the lead agency for the contract, under the oversight of the West Valley Mission Community College District. Rob Gamble will be the primary contact with VTA, UCSCX and Balance.point. Follow-up/Outcome Upon Board approval, the amended contract will be routed to the Office of the Vice President of Administrative Services at Mission College for review and signature.

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ITEM 5.3 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: KEN SONGCO

REVIEWED BY: JOHN MOSBY AND DANIEL PECK

APPROVED BY: PATRICK SCHMITT

SUBJECT: MISSION COLLEGE BASIC SKILLS INITIATIVE/STUDENT EQUITY/STUDENT SUCCESS AND SUPPORT PROGRAM 2017 – 2019 INTEGRATED PLAN

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the final draft of the Mission College 2017 - 2019 Basic Skill Initiative (BSI) / Student Equity / Student Success and Support Program (SSSP) Integrated Plan, allowing Mission College to submit the final report to the California Community Colleges Chancellor’s Office. Funding Source/Fiscal Impact Categorically funded (reflects one-year allocation): Student Equity $544,900; BSI $206,435; and SSSP $1,604,017. Reference(s) February 15, 2017, CCCCO Memo: BSI/SE/SSSP Integrated Memo (http://extranet.cccco.edu/Portals/1/SSSP/Integrated%20Planning/BSI_SE_SSSP_Integration_Memo.pdf) and February 15, 2017 Plan: 2017-19 BSI/SE/SSSP Integrated Plan (http://extranet.cccco.edu/Portals/1/SSSP/Integrated%20Planning/BSI%20SE%20SSSP%20Integrated%20Plan%202017-2019%20Final%20V2.pdf). Background/Alternatives The California Community Colleges Chancellor’s Office requires all community colleges to develop and submit an integrated BSI/Student Equity/SSSP program plan. The Integrated Plan will cover two years (2017-2019). The combined plan promotes integrated planning and program coordination at the district and college levels. The three programs retain separate requirements as specified in the Education Code and Title 5 regulations; these requirements are built into the Integrated Plan to ensure

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compliance with applicable law and regulations. In the coming years, the Chancellor’s Office intends to pursue changes in Education Code and Title 5 regulations to achieve even greater integration and alignment of the three programs in subsequent planning cycles. Colleges are highly encouraged to align integrated program plans with the college’s Educational Master Plan. Mission College designated an Integrated Plan Workgroup as the formal body to develop its Integrated Plan. Led by Mission College Director of Student Equity and Success Ken Songco and in consultation with partners at Allied Path Consulting, the Integrated Planning Workgroup consists of 25 students, faculty, staff, and administrators who met a total of seven times between Summer 2017 and Fall 2017 to draft the plan. The development of the plan was guided through Mission College’s newly developed Equity Framework and the Student Life Cycle (Outreach; Application; Enrollment; Retention; Course Completion; Transfer/Certificate/Degree Completion). The plan includes the following components:

• Previous Accomplishments o Previous accomplishments during the 2015-2016 planning cycle of the

Mission College SSSP, Student Equity, and Basic Skills initiatives o Progress made towards achieving SSSP, Student Equity, and Basic Skills

initiative goals o One goal from the 2015-16 planning cycle that intersects SSSP, Student

Equity, and Basic Skills: Successful progression of students from Basic Skills to college-level

o Strategy or activity that the college has implemented that resulted in significant gains in student completion or achievement gaps which include the Student Leadership & Engagement Institute (SLEI) and the MAPS Math program.

• Future Plans o Future Plans—Goals to be achieved by June 30, 2019, and activities

designed to help achieve the goals. o Basic skills completion, including, but not limited to, 1) increasing the

number of students successfully transitioning to college-level mathematics and English courses, and 2) reducing the time it takes students to successfully transition to college-level mathematics and English courses.

o Closing achievement gaps for disproportionately impacted groups. o Improving success rates in degree attainment, certificate attainment, and

transfer. o Improved identification of and support for students at-risk for academic

or progress probation.

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o Through cross-functional inquiry that took place during the Integrated Plan Workgroup meetings, the following draft goals are currently in development. These goals, along with activities designed to help meet these goals, are to be achieved by June 20, 2019: Draft Goal #1: Increase completion of orientation to

disproportionately impacted students Draft Goal #2: Incorporate culturally relevant teaching & learning

to increase student engagement Draft Goal #3: Increase the number of Disproportionately Impacted

students creating an Educational Plan and providing wrap around student support services within their first year at Mission College

Draft Goal #4: Develop a campus-wide Equity Community of Practice which will help inform the eventual creation of a new Professional Development Office at Mission college.

Draft Goal #5: Develop and institutionalize ongoing, evidence and inquiry based transformative assessment of Integrated Plan activities/programs

Questions pertaining to the following: • Integration of matriculation, instruction, student support and research through

proposed development of an Integrated Planning Council • Operationalizing the execution of the plan: designation of academic and student

services departments/programs responsible for implementation • Plan to monitor and assess program goals in collaboration with the Research

Office • A description of coordination across the district in order to achieve goals • An Integrated Budget plan specifying how BSI, Student Equity, and SSSP funds

will be used to achieve goals Coordination Ken Songco, Director of Student Equity and Success, has been designated as the point of contact for the Mission College Integrated Plan. In addition to directly coordinating and administering the Student Equity and SSSP Programs, Mr. Songco chairs the Student Equity & Success Committee, the SSSP Taskforce, and the Integrated Plan Workgroup. The Basic Skills Initiative is under the direct coordination and administrative responsibility of Dr. Brian Miller, Dean of Language Arts and Liberal Studies. Follow-up/Outcomes An annual fiscal report is required and will be sent to the state Chancellor’s Office.

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ITEM 6.1 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: SEAN McGOWAN AND ROSE SCHULTZ

REVIEWED BY: ALBERT M. MOORE

APPROVED BY: PATRICK SCHMITT

SUBJECT: PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF

TRUSTEES CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the listed items. I. Appointment(s)

Classified

a. Kristal Dela Cruz, Management Assistant, WVMCEA Unit, Range 69 ($5,805.42-$7,668.17), Administrative Services, Mission College, 100% of full time, 12 months per year; effective December 18, 2017. Position ID# MC1073. Fund 100-General Fund.

b. Karen Macfarlane, Financial Technician, WVMCEA Unit, Range 59 ($4,670.42-

$6,123.58), Payroll, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective December 18, 2017. Position ID# DC1001. Fund 100-General Fund.

II. Interim Appointment(s)

Temporary Academic

a. Pooi-See Chan, temporary appointment, Spring 2018 semester. Instructor, Biological

Sciences, Mission College, 100% of full time, 10 months per year, effective January 26, 2018, through May 31, 2018. Position ID# MF0026. Fund 100-General Fund.

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III. Temporary Assignments

Classified a. Saul Zendejas, temporary increase for additional duties assigned, Athletic Trainer,

WVMCEA Unit, Range 62 ($5,003.25-$6,578.25), Kinesiology, Mission College, 100% of full time, 10 months per year; effective August 10, 2015 through December 31, 2017 extend through April 13, 2018. Position ID# MC2002. Fund 100-General Fund. Rationale: To provide support while Athletic Director recruitment is in process.

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ITEM 7.1 DECEMBER 12, 2017

INFORMATION ITEM CONSENT AGENDA

PREPARED BY: ED MADULI

APPROVED BY: PATRICK SCHMITT

SUBJECT: SANTA CLARA COUNTY TREASURY INVESTMENT PORTFOLIO

STATUS CHANCELLOR'S RECOMMENDATION: This item is for informational purposes only. Funding Source/Fiscal Impact N/A Reference(s) Investments are governed by Board Policy 6320. Background/Alternatives The District’s funds are invested with the County Treasury. The report can be found on the Board of Trustees website under the “Documents” link. Coordination N/A Follow-up/Outcome No further action is required.

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ITEM 7.2 DECEMBER 12, 2017

INFORMATION ITEM CONSENT AGENDA

PREPARED BY: MINA HERNANDEZ

REVIEWED BY: ED MADULI

APPROVED BY: PATRICK SCHMITT

SUBJECT: REVIEW OF PURCHASE ORDER TRANSACTIONS CHANCELLOR'S RECOMMENDATION: This is an information item only. Funding Source/Fiscal Impact There is no fiscal impact associated with this item. Background/Alternatives Attached are the purchase orders issued that are in excess of $10,000. Purchase orders under $10,000 are available to be reviewed in the office of the Director of General Services. A report of purchase orders in excess of $10,000 is being provided so that larger expenditure items are separately identified for review by the Board of Trustees. Items appearing on the attached list will have, in some cases, been presented to the Board prior to issuance of a contract that was subsequently converted into a purchase order for payment purposes. Reference(s) Education Code Section 81656 states that the governing board of a community college district must review the purchases of the district. District policy section BP6330 states that purchase orders are subject to Board review every sixty (60) days. Coordination The Executive Director of General Services has reviewed this list with the Vice Chancellor of Administrative Services. Follow-up/Outcome A bi-monthly information report will be generated for Board review.

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Attachment 7.2

PO Number PO Date PO Amount Vendor DescriptionBoT Approval if

necessary

West Valley CollegeP1800077 6/29/2017 $25,000.00 Santa Clara Valley

Transportation AuthorityEOPS Adult Bus Passes & Tokens

P1800040 6/29/2017 $15,000.00 American Red Cross WVC Title IV-E - CPR First Aid Certification cards and course materials

P1800635 8/8/2017 $21,800.00 Folger Graphics Class Schedules & Catalog printingP1800147 7/3/2017 $15,000.00 Goldman-Hall, Barry Health Services ConsultantP1800045 7/11/2017 $81,450.39 Avidex Systems, Inc. AV design for Student Center clubroomP1800700 8/24/2017 $15,000.00 Konica Minolta Business

SolutionsMachines for duplicating center

P1800701 8/24/2017 $25,000.00 Konica Minolta Business Solutions

Monthly maintenance for WV fleet of 27 biz hub machines

P1800661 8/9/2017 $17,328.44 KIS Basic support coverage academic VmwareP1800662 8/9/2017 $10,543.90 KIS Basic support coverage academic VmwareP1800482 7/25/2017 $72,280.36 KIS WVC - Hybrid intelligent flash array P1800810 8/24/2017 $13,120.00 H & M Services, Inc. FY 17/18 Tennis court washings P1800691 8/21/2017 $21,222.31 Clay Planet Pottery wheels and equipmentP1800692 8/18/2017 $29,131.99 Worthington Direct Furnishing for School of Art & DesignP1800355 7/17/2017 $11,800.00 BOG - California Community

CollegesStudent Right to Know reporting

P1800447 7/21/2017 $20,316.51 Computerland Silicon Valley Adobe Creative Client ETLA Site LicenseP1800220 7/10/2017 $75,800.00 Balbontin, Paula Agriculture Curriculum and research for Water GrantP1800364 7/18/2017 $87,200.00 Underwood, Thomas E. Water Grant Activities Consultant/CoordinatorP1800365 7/18/2017 $87,200.00 Mullen, Marc D. Bay Water Consortium Grant Marketing SpecialistP1800367 7/18/2017 $99,900.00 Call, Patricia L. Water Grant ConsultantP1800368 8/17/2017 $75,800.00 Ackman, Daniel O. Water Grant Activities Consultant/Coordinator-OutreachP1800369 7/18/2017 $75,800.00 Toche, Jedediah I. Water Grant Activities Consultant/Coordinator-Environmental

outreach, surveys, GISP1800370 8/1/2017 $39,400.00 Suarez, Joseantonio AWET Grant Training Program DeveloperP1800603 8/7/2017 $64,000.00 Agustin, Alexis Ann P. Coordintion of Older Adult Non-Credit ProgramP1800726 8/17/2017 $20,000.00 Ramirez, Leonard A. Produce Video Series for Water Grant

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ITEM 7.3 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: MINA HERNANDEZ AND PAT FENTON

REVIEWED BY: ED MADULI

APPROVED BY: PATRICK SCHMITT

SUBJECT: ACQUIRE SERVICES PROVIDED BY MODO LABS TO DEVELOP

AND SUPPORT MOBILE APP CHANCELLOR'S RECOMMENDATION: That the Board of Trustees authorize West Valley College to enter into an agreement with Modo Labs, Inc., for three years at a total cost of $151,616. Funding Source/Fiscal Impact Initial funding for this project is provided through the Land Corporation Special Projects grant and college entrepreneurial funds. Subsequent years’ funding will be provided within general fund allocations. Reference(s) California Public Contract Code §20652 authorizes the District to purchase under the same terms entered into by another public agency without advertising for bids. The Community College League of California entered into an Agreement with Modo Labs, Inc., on October 30, 2017, in which West Valley College will obtain the same terms and fees provided to the Community College League of California. Background/Alternatives Modo Labs is the leading provider of mobile applications for higher education. Studies by the college demonstrate that the preferred communication methods employ mobile platforms with true mobile applications. The college’s web system is being redeveloped to be fully “responsive” to work on a mobile device, but that does not provide a true mobile application. Institutions are turning to mobile apps to create a central hub of engagement to provide timely and relevant information to students and to the public. The mobile app is designed to integrate with student registration, allowing students to register for a class on their smart phone or tablet; to access their course schedule; to improve student experience, including access to interactive campus maps; identify campus and athletic events; and to respond to changing student needs.

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Coordination The Executive Director of General Services, Vice President of Administrative Services, and Vice Chancellor of Administrative Services approve entering into an agreement with Modo Labs, Inc. Follow-up/Outcome Upon Board approval, a purchase order will be issued and a service agreement shall be executed among the parties for a three-year term in the amount of $151,616.

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ITEM 7.4 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: JAVIER CASTRUITA

REVIEWED BY: ED MADULI

APPROVED BY: PATRICK SCHMITT

SUBJECT: APPROVAL OF BID #06-1718; BOILER REPLACEMENT AT MISSION

COLLEGE CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the lowest responsive and responsible bid received from Environmental Systems, Inc. (ESI) in the amount of $267,400 and reject all other bids. The award of the contract is based on the Base Bid and 2 Alternates as follows: Contractor Base Bid Alternates (1&2) Total Award Amount ESI $189,800 $77,600 $267,400 The District received one other bid as follows: EMCOR Services $284.080 $67,819 $351,899 Funding Source/Fiscal Impact The funding for this project comes from Proposition 39 – State Funding and Measure C, item DS-5 of the District Services Project Priority List. Reference(s) This item is associated with the implementation of the Facilities Master Plan, the WVMCCD 5-Year Construction Plan, and the Measure C Project Priority List. Background/Alternatives On October 23, 2017, a Notice to Bidders was advertised and bids were solicited from contractors. Six companies attended the pre-bid meeting. Two bids were received. Bids were opened and read aloud on November 17, 2017, at 2:00 PM. The low bidder is determined by the Base Bid amount and Alternates. This project will replace three boilers at Mission College.

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Coordination This project includes the work of the Executive Director of Facilities Maintenance, Operations and Construction; the Director of Facilities Construction; Mission College Administration; and the Executive Director of General Services. Follow-up/Outcome Upon Board approval, a contract will be issued to Environmental Systems, Inc. in the amount of $ 267,400 for the replacement of three boilers at Mission College.

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ITEM 7.5 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: JAVIER CASTRUITA

REVIEWED BY: ED MADULI

APPROVED BY: PATRICK SCHMITT

SUBJECT: CONTRACT INCREASE TO DLR GROUP, INC. FOR

ARCHITECTURAL AND ENGINEERING SERVICES FOR THE ATHLETIC FIELD TURF RESTORATION PROJECT AT WEST VALLEY COLLEGE

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the contract increase in the amount of $983,400 with DLR Group, Inc. for architectural and engineering services for the Athletic Field Turf Restoration project at West Valley College. Funding Source/Fiscal Impact This project is funded by line item WV-14, Athletic Field Turf Restoration, of the West Valley College Measure C Project Priority List. Reference(s) This item is associated with the implementation of the WVC Facilities Master Plan, the WVMCCD 5-Year Construction Plan, and the Measure C Bond Program. Background/Alternatives On August 1, 2017, the Board of Trustees approved the contract with DLR Group, Inc. in the amount of $400,000 for the Athletic Field Turf Restoration project at West Valley College. Based on the completion of the programing and schematic design phases, a new construction budget was established at $13,834,000. Based on the Architectural Services Agreement, reconciliation of the architect’s contract price will be based on the final construction estimates approved by the District. The total architectural contract for this project will be increased as follows: Description Construction Budget Fee Basic Services and Specialty Consultants: $13,834,000 @ 10.0% = $1,383,400 Less Original Contract Amount: -$ 400,000 Contract Increase Amount: $ 983,400

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New Contract Amount: $1,383,400 This project consists of demolition and restoration of the softball complex, and demolition and conversion of the football field into a multi-purpose soccer and lacrosse field. Natural turf will be replaced with artificial turf, and there will be complete redevelopment of the site utilities and associated accessibility upgrades to meet current code. Coordination The Executive Director of Facilities Maintenance, Operations and Construction; Director of Facilities Construction; and Gilbane Building Company worked together on developing this item. Follow-up/Outcome Upon Board approval, a fee increase will be executed for DLR Group, Inc. in the amount of $983,400.

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ITEM 5.4 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: GRETCHEN EHLERS

REVIEWED BY: BRADLEY DAVIS

APPROVED BY: PATRICK SCHMITT SUBJECT: APPROVAL OF WVC GUIDED PATHWAYS SELF-ASSESSMENT CHANCELLOR’S RECOMMENDATION: That the Board of Trustees approve the final draft of West Valley College’s Guided Pathways Self-Assessment allowing West Valley College to submit the final Self-Assessment to the California Community College’s Chancellor’s Office. Funding Source/Fiscal Impact Approval of this Self-Assessment by the President of the Board of Trustees will allow West Valley be eligible for funding from the Guided Pathways Award Program. Reference(s) The CA State Chancellor’s Office is encouraging all community colleges to participate in the Guided Pathways Award Program. To be eligible for this funding, each college needs to complete a Self-Assessment and Multi-Year Work plan. Background/Alternatives On November 7, members of West Valley’s Guided Pathways task force attended a Guided Pathways workshop put on by Institutional Effectiveness Partnership Initiative (IEPI) to support West Valley’s completion of our Guided Pathways Self-Assessment. The completed and signed Guided Pathways Self-Assessment is due to the State Chancellor’s Office on December 23, 2017. Coordination Initially, Gretchen Ehlers, Academic Senate President, on behalf of the Academic Senate, is spearheading West Valley’s work on Guided Pathways under the direction of the Acting Vice President of Instruction, Dr. Matais Pouncil. West Valley has a core

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group consisting of faculty, classified professionals and administrators from both Instruction and Student Services working on this initiative. This group has collaborated on the Self-Assessment document. Follow-up/Outcome This Guided Pathways Self-Assessment is the first in a two-step process to receive state funds for our Guided Pathways work. The second step, due in March 2018, is a Multi-Year Work-Plan.

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ITEM 5.5 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: INGE BOND

REVIEWED BY: DANIEL PECK

APPROVED BY: PATRICK SCHMITT SUBJECT: APPROVAL OF MISSION COLLEGE GUIDED PATHWAYS SELF-

ASSESSMENT CHANCELLOR’S RECOMMENDATION: That the Board of Trustees approve the final draft of Mission College’s Guided Pathways Self-Assessment, allowing Mission College to submit the final Self-Assessment to the California Community College’s Chancellor’s Office. Funding Source/Fiscal Impact Approval of this Self-Assessment by the President of the Board of Trustees will allow Mission to be eligible for funding from the Guided Pathways Award Program. Reference(s) The CA State Chancellor’s Office is encouraging all community colleges to participate in the Guided Pathways Award Program. To be eligible for this funding, each college needs to complete a Self-Assessment and Multi-Year Work plan. Background/Alternatives On two dates, October 30 and November 7, 2017, 18 faculty, classified staff, and administrators attended a Guided Pathways workshop put on by Institutional Effectiveness Partnership Initiative (IEPI) to support Mission College’s completion of our Guided Pathways Self-Assessment. The completed and signed Guided Pathways Self-Assessment is due to the State Chancellor’s Office on December 23, 2017. Coordination Leandra Martin, Vice President of Instruction; John Mosby, Vice President of Student Services; Thais Winsome, Mission College Academic Senate President; and Brian Goo, Mission College Classified Senate President, are working as part of an established taskforce along with training participants to develop this self-assessment and multi-year work plan.

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Follow-up/Outcome This Guided Pathways Self-Assessment is the first in a two-step process to receive state funds for our Guided Pathways work. The second step, due in March 2018, is a Multi-Year Work-Plan.

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ITEM 5.6 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: EMMY MOORE-MINISTER

REVIEWED BY: BRADLEY DAVIS AND DANIEL PECK

APPROVED BY: PATRICK SCHMITT SUBJECT: WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT

(WVMCCD) BOARD ACCEPTANCE OF THE $425,000-DONATION TO WEST VALLEY COLLEGE (WVC) FROM THE SISTERS OF THE HOLY FAMILY

CHANCELLOR’S RECOMMENDATION: That the Board of Trustees authorize the WVMCCD Foundation and the District administration to accept the donation to West Valley College and Mission College of $425,000 from the Sisters of the Holy Family. Funding Source/Fiscal Impact The Sisters of the Holy Family donated a total of $425,000 to West Valley College and Mission College for both scholarship and program grants. Reference(s) Per BP 3820: “No officer, employee, or representative of the District is authorized to accept gifts, donations, or bequests in excess of $10,000 on behalf of the Board without prior approval of the Board or approval by the Board’s designee pending acceptance by the Board on its Regular Agenda.” Background/Alternatives Sisters of the Holy Family is an order of religious women founded in San Francisco in 1872. The order subsequently built Saint Elizabeth’s Day Home in Willow Glen in 1907 to provide daycare and early education for economically disadvantaged children. The center was closed in 2015 after 108 years. Sister Gladys Guenther interviewed Foundation Executive Director Cynthia Schelcher and West Valley College President Davis to create a $200,000 perpetual endowment to support West Valley College and Mission College’s Early Education Programs. A $200,000-scholarship fund for Early Education majors was also created. In addition, outright grants in the amount of $15,000 and $10,000 were given to West Valley College for early education scholarships for the 2016-2017 academic year. These funds were derived from the sale and proceeds of St. Elizabeth’s Day Home.

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Coordination Sister Gladys Guenther approached Foundation Executive Director Cynthia Schelcher about the donation. In receiving the donation, a series of meetings between the Sisters of the Holy Family, the WVMCCD Foundation, and West Valley College President Bradley Davis were coordinated. Follow-up/Outcome $200,000 was allocated to establish a scholarship fund for students in the field of Early Childhood Education at West Valley College and at Mission College; $200,000 was allocated to establish a program fund to further the development of Early Childhood Education programs in creative ways, which may include off-site workshops for providers; for Academic Year 2017-2018, $10,000 was allocated to fund programs for ECE students while $15,000 was allocated to fund outright ECE scholarships. Sisters Gladys and Judeana recently attended the WVC Scholarship Award Ceremony and presented the awards to their recipients. They will be invited to participate in future Foundation and College events. Their scholarship and program endowment donations will be recognized with an endowment brochure and featured in future issues of the Foundation News.

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ITEM 6.2 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: SEAN McGOWAN AND RYAN NG

REVIEWED BY: ALBERT M. MOORE

APPROVED BY: PATRICK SCHMITT

SUBJECT: ADMINISTRATIVE PERSONNEL TRANSACTIONS TO BE ACTED UPON

BY THE BOARD OF TRUSTEES CHANCELLOR'S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions. I. Appointment(s)

a. Raymond Gamba, to Dean, Social Science, West Valley College, Range 25 ($10,967.67-$13,673.25/per month); effective January 8, 2018. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

b. Renee Paquier, to Dean, Professional Studies, West Valley College, Range 25

($10,967.67-$13,673.25/per month); effective January 8, 2018. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

c. Peter Vakunta, to Dean, Language Arts, West Valley College, Range 25 ($10,967.67-

$13,673.25/per month); effective January 16, 2018. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

d. Laura Hyatt, to Dean, Science & Math, West Valley College, Range 25 ($10,967.67-

$13,673.25/per month); effective January 8, 2018. Compensation paid in the form of

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fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

Full Explanation of Transactions

a. Raymond Gamba, Dean, Administrative Unit, Range 25 ($10,967.67-$13,673.25/per month), Social Science, West Valley College, 100% of full time, 12 months per year; effective January 8, 2018. Position ID# WAD024. Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

b. Renee Paquier, Dean, Administrative Unit, Range 25 ($10,967.67-$13,673.25/per

month), Professional Studies, West Valley College, 100% of full time, 12 months per year; effective January 8, 2018. Position ID# WAD021. Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

c. Peter Vakunta, Dean, Administrative Unit, Range 25 ($10,967.67-$13,673.25/per

month), Language Arts, West Valley College, 100% of full time, 12 months per year; effective January 16, 2018. Position ID# WAD023. Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

d. Laura Hyatt, Dean, Administrative Unit, Range 25 ($10,967.67-$13,673.25/per

month), Science & Math, West Valley College, 100% of full time, 12 months per year; effective January 8, 2018. Position ID# WAD022. Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

II. Interim Appointment(s)

a. John, Hritz, Interim Director, Information Technology, West Valley-Mission Community College District, Range 22 ($10,184.58 – $12,696.92/per month); effective September 21, 2016, through December 31, 2017; extend through March 31, 2018 Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

Full Explanation of Transactions

a. John, Hritz, Interim Director, Information Technology, Administrative Unit, Range 22 ($10,184.58 – $12,696.92/per month), Information Systems, West Valley-Mission

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Community College District, 100% of full time, 12 months per year; effective September 21, 2016, through December 31, 2017; extend through March 31, 2018. Position ID# DAD013. Fund 100-General Fund. Compensation paid in the form of fringe benefits shall be limited per the coverage selected ranging from $11,741-$28,270 on an annual basis.

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ITEM 6.2 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: RYAN NG

REVIEWED BY: ALBERT M. MOORE

APPROVED BY: PATRICK SCHMITT

SUBJECT: RENEW ADMINISTRATOR CONTRACTS CHANCELLOR'S RECOMMENDATION: That the Board of Trustees, per Government Code section 54953(c)(3) and prior to taking final action, orally report a summary of all recommendations for final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of administrators, as defined in subdivision (d) of Section 3511.1, during the open meeting. Subsequent to the report, that the Board approve the following transactions. A two-year contract renewal is due for the following administrators:

NAME TITLE RANGE SALARY (as of

07/01/18)*

Additional Compensation

Ngoc Chim Executive Director, Financial Services 28 $176,695

Gaye Dabalos Director, Facilities Construction 22 $152,363

Mina Hernandez Executive Director, General Services 17 $115,044

Cheryl Ryan Manager, Construction Finance 11 $116,124

Ron Smith Executive Director, Information Technology 30 $185,640

* Salary is subject to change pending any salary enhancements for fiscal year 2018-2019. Administrators are also eligible for compensation in the form of fringe benefits, which are limited by the coverage selected from $11,741-$28,270 on an annual basis.

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FULL EXPLANATION OF TRANSACTIONS Funding Source/Fiscal Impact Funding for all positions is included in the regular budget development process. References Education Code Section 72411 and Section IV of the Administrative Handbook. Background/Alternatives The District, in accordance with the Administrative Handbook, provides Academic and Classified Administrators with two-year renewal of standard employment contracts. Coordination Human Resources Staff confirmed satisfactory evaluation status of the above-listed administrators. The administrators above are due for a two-year contract renewal because their current contracts end June 30, 2018. The length of the new contract will be from July 1, 2018, through June 30, 2020. Follow-up/Outcome Upon Board approval, and at the appropriate time, Human Resources staff will prepare contracts and meet with the administrators to sign their new contracts. The Administrators will be issued new contracts according to the dates stipulated above.

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ITEM 7.6 DECEMBER 12, 2017

ACTION ITEM CONSENT AGENDA

PREPARED BY: ED MADULI

APPROVED BY: PATRICK SCHMITT

SUBJECT: ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIES UNDER

GASB 74/75 CERBT STRATEGY 3 CHANCELLOR'S RECOMMENDATION: That the Board of Trustees accept the Actuarial Study of Retiree Health Liabilities under GASB 74/75. Funding Source/Fiscal Impact There is no fiscal impact associated with this item. Reference(s) The study was prepared in compliance with GASB 74 and 75. Background/Alternatives To effectively manage benefit costs, the District must periodically examine the existing liability for retiree benefits as well as future annual expected premium costs. GASB 74/75 require biennial valuations. Coordination This item has been coordinated with the District’s Executive Director of Financial Services and the Vice Chancellor of Administrative Services. It was also reviewed at the November 6, 2017, Board Audit and Budget Oversight Committee meeting. Follow-up/Outcome No additional action is required.

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ITEM 7.7 DECEMBER 12, 2017

ACTION ITEM

PREPARED BY: MINA HERNANDEZ

REVIEWED BY: ED MADULI AND ALBERT M. MOORE

APPROVED BY: PATRICK SCHMITT SUBJECT: RESOLUTION NO. 17121201 REGARDING VOLUNTEER

PERSONNEL AND WORKERS’ COMPENSATION COVERAGE CHANCELLOR'S RECOMMENDATION: That the Board of Trustees authorize Resolution No. 17121201 regarding volunteer personnel and workers’ compensation coverage. Funding Source/Fiscal Impact There is no fiscal impact associated with this item. The Resolution, however, will offer a pathway for volunteers to have the same access as employees to medical care, under workers’ compensation thresholds. Reference(s) California Labor Code §3364.5 allows the District to authorize inclusion of workers’ compensation coverage to volunteer personnel only when a volunteer files a claim. Background/Alternatives Prior to the Resolution, the District was exposed to volunteers filing workers’ compensation lawsuit(s) against the District. The intent of this Resolution is to mitigate liability to the District by providing a controlled system of workers’ compensation versus workers’ compensation lawsuit(s) being filed against the District should a volunteer be injured. Coordination The Executive Director of General Services, along with the Associate Vice Chancellor of Human Resources and the Vice Chancellor of Administrative Services have reviewed the Resolution. Follow-up/Outcome Upon Board approval, Resolution No. 17121201 will be forwarded onto the District’s current insurance company, Keenan.

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WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT

Resolution No. 17121201

RESOLUTION REGARDING VOLUNTEER PERSONNEL AND WORKERS’ COMPENSATION COVERAGE

WHEREAS, the Board of Trustees desires to provide Workers’ Compensation coverage for persons authorized by the governing board to perform volunteer services for the District; and WHEREAS, the Legislature of the State of California has provided, through Labor Code § 3364.5, authorization for the inclusion of such coverage. THEREFORE, BE IT RESOLVED THAT: The Board of Trustees of West Valley-Mission Community College District hereby adopt the policy that an unsalaried person authorized by the Board to perform volunteer services for the District shall be deemed an employee of the District for the purpose of workers’ compensation benefits provided for by law for any injury sustained while acting in the course and scope of the authorized services of the District under the direction and control of the governing board of the District. For the purposes of extending this coverage to official volunteers of the District, all individuals who directly volunteer to provide services to the District, and whose volunteered services are accepted in accordance with the District’s regulations and policy, shall be covered. The type of approved volunteer service shall be on file in the appropriate District office prior to commencing volunteer services. ADOPTED by the Board of Trustees of the West Valley-Mission Community College District on December 12, 2017, by the following vote: AYES: _____ NOES: _____ ABSENT: _____ ABSTAIN: _____

Clerk of the Board:

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