Agenda - Thursday, October 13, 2016

MCHENRY COUNTY

FINANCE & AUDIT

REVISED AGENDA ● OCTOBER 13, 2016

Public Meeting County Board Conference Room 8:15 AM

667 Ware Rd, Administration Building, Woodstock, IL 60098

McHenry County Updated 10/12/2016 10:13 AM

1. CALL TO ORDER

2. MINUTES APPROVAL

1. Finance & Audit - Public Meeting - Sep 22, 2016 8:15 AM


3. PUBLIC COMMENT

4. PRESENTATION

5. ROUTINE CONSENT AGENDA

6. ITEMS REMOVED FROM CONSENT AGENDA

7. NEW BUSINESS

1. Resolution Creating a Water Resources Specialist Position Grade 10E within the Department of Planning and Development, Water Resources Division in Fiscal Year 2017

2. Resolution Authorizing a Contract with KLF Enterprises, Inc. for the Demolition of a House Located at 1128 Myang Avenue, McHenry, IL and the Use of General Fund Contingency to Cover the Expense

3. Resolution Authorizing Entering into a GIS Enterprise License Agreement Renewal with Environmental System Research Institute (ESRI) Inc in the GIS Department FY2016 Budget

4. Resolution Authorizing Acceptance of a Modification to Illinois Department of Commerce Grant #14-661002 to the McHenry County Workforce Network Fiscal Year 2016 Budget

5. Resolution Approving an Engineering Services Agreement and Appropriating Funds for Construction Materials Testing Services

6. Resolution Authorizing an Agreement with URL Integration, Inc. to Upgrade the County Enterprise Service Bus (ESB) Platform

7. Resolution Authorizing A Maintenance and Support Agreement for the Criminal Justice Information Exchange(s) with URL Integration, Inc.

8. Resolution Authorizing a Settlement Agreement

9. Ordinance Authorizing Amendment to Ordinance No. O-9711-42-107 Establishing Juror Pay and Mileage Reimbursement Rate

10. Resolution Authorizing a FY2016 Payment for an Approved Change Order in Connection with the Radio Dispatch Console Replacement Project

Agenda Finance & Audit October 13, 2016

McHenry County Updated 10/12/2016 10:13 AM

11. Resolution Authorizing the Acceptance of the Sustained Traffic Enforcement Program (STEP) Grant from the Illinois Department of Transportation (IDOT) for Fiscal Years 2016 and 2017 and an Emergency Appropriation to the Sheriff's Fiscal Year 2016 Budget

12. Resolution Accepting the Bid from Southern Folger Detention Equipment Company, LLC for $2,317,300 to Provide Electronic Security System Upgrades Within the County Jail and to Authorize Funding from County RTA Funds

13. Resolution Awarding a One Year Contract with Kiesler Police Supply (12/1/2016-11/30/2017) with the Option of Two Additional Years (12/01/2017-11/30/18 & 12/1/2018-11/30-2019)

14. Resolution Authorization a Contract with Crowne Industries of Streamwood, Illinois to replace the McHenry County Sheriff's Garage Underground Fuel Storage Tank Sump Pits and Submersible Turbine Sump Pumps

15. Discussion: County Administrator Employment Agreement

16. Resolution Authorizing the Use of the Regional Transportation Authority (RTA) Quarter Cent Sales Tax Fund for the Replacement of the Government Center Fire Alarm System, the Jail Security/Door System, and the Purchase or Lease of Squad Car Video Cameras for the Sheriff's Department at a Total Cost of $3,282,500

17. FY16-17 Budget Review

18. Discussion: End of Year Budget Adjustments

19. Annual Budget and Appropriations Ordinance for the County of McHenry, Illinois for the Fiscal Year December 1, A.D., 2016 through November 30, A.D., 2017 (not in packet

20. An Ordinance Providing for the Levy of Taxes for McHenry County, Illinois for the Fiscal Year December 1, A.D., 2016 through November 30, A.D., 2017 (not in packet)

8. OLD BUSINESS

9. REPORTS

1. Auditor's Report

2. Contingency Report as of 9-30-2016

3. Economic Development Corporation

4. Visit McHenry County

10. MEMBER COMMENTS / FUTURE TOPICS

11. EXECUTIVE SESSION (AS NECESSARY)

12. ADJOURNMENT

++ This item taken out of traditional committee order.

MCHENRY COUNTY

FINANCE & AUDIT

MINUTES ● SEPTEMBER 22, 2016



McHenry County Page 1 Updated 10/6/2016 2:19 PM

1. CALL TO ORDER

PRESENT: Christensen, Skala, Barnes, Heisler, McCann (8:17 AM), Smith ABSENT: Wheeler

Also present: Ralph Sarbaugh, Associate County Administrator-Finance; Scott Hartman, Deputy County Administrator; Kerri Wisz, Senior Financial Analyst; Pam Palmer, Auditor; Ron Lindner and Tom Burroughs, Facilities Management; Tom Annarella, Valley Hi; Jakki Berggren, Visit McHenry County; and Sandra Salgado, Sheriff.

2. MINUTES APPROVAL


Ms. McCann arrived at 8:17 AM. Ms. Barnes and Mr. Smith identified some revisions under the Aggregate Levy discussion. Ms. Barnes noted the County Board had not made a decision regarding the recapturing of the aggregate and suggested the sentence be amended to state "the County Board is considering going back two years to recapture the amount saved" and thereafter state "if the aggregate is not recaptured, it will be lost". Mr. Smith stated the last sentence should be in regards to the levy and not the aggregate. It was stated this sentence can be deleted if desired. Mr. Smith recommended the last sentence be removed. Mr. Smith made a motion, seconded by Ms. Barnes to amend the minutes to reflect the changes discussed. The motion carried on a roll call vote of all ayes. (Barnes, Christensen, Heisler, McCann, Smith, Skala) The original motion carried as amended.

RESULT: ACCEPTED AS AMENDED [UNANIMOUS]

MOVER: James Heisler

SECONDER: Michael Skala

AYES: Christensen, Skala, Barnes, Heisler, McCann, Smith

ABSENT: Wheeler

3. PUBLIC COMMENT

None.

4. PRESENTATION

None.


Chairman Skala questioned if there were any items on the consent agenda they feel should be removed for discussion. The committee members recommended item numbers 3, 5, 6, 7, 13, 17, 18 and 20 be removed for discussion. Ms. Barnes stated she has a comment regarding procedures for resolution approvals. She noted the majority of the resolutions included on today's committee agenda state the Facilities Committee and Finance and Audit Committee have discussed and reviewed the resolutions when in fact the Facilities Committee did not meet so they have not approved the resolutions as stated. She stated she will be

2.1

Packet Pg. 3

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)

Minutes Finance & Audit September 22, 2016


unable to vote in favor of the resolutions since they include this error. It was suggested the resolutions be amended to remove the Facilities Committee review. Ms. Barnes recommended someone be assigned to make sure the resolutions include the correct information has been included on the resolutions that are being considered. She voiced concern that the members are approving a resolution that is not correct. Mr. Heisler made a motion, seconded by Mr. Smith to recommend approval of items 5.1, 5.2, 5.4, 5.8, 5.9, 5.10, 5.11, 5.12, 5.14, 5.15, 5.16, 5.19 and 5.21, subject to removal of the Facilities Committee review. The motion carried on a roll call vote of all ayes (Barnes, Christensen, Heisler, McCann, Smith, Skala)

1. Resolution Authorizing Monthly Transactions for the Delinquent Tax Program

RESULT: RECOMMENDED [UNANIMOUS]


SECONDER: Larry W Smith


ABSENT: Wheeler

2. Resolution Authorizing Option Year 1 of the Securitas Security Services USA, Inc. Agreement for Security Services at the McHenry County Administration Building





ABSENT: Wheeler

3. Resolution Authorizing a Contract with Hastings Asphalt Services of Harvard, Illinois for Parking Lot Repair and Seal-Coating of Valley Hi Parking Lots





ABSENT: Wheeler

4. Resolution Authorizing Year III Option of the Contract with MDC Environmental Services of Marengo, Illinois for Garbage Disposal Services in FY2017

RESULT: RECOMMENDED WITH CHANGES [UNANIMOUS]




ABSENT: Wheeler

5. Resolution Authorizing Option Year III with Paper 101, Ankeny, Iowa for the Purchase of Copy Paper in Fiscal Year 2017

2.1

Packet Pg. 4

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)







ABSENT: Wheeler

6. Resolution Authorizing Option Year I of the Contract with Active Electrical Supply Co., of Carol Stream, Illinois for Electrical Supplies





ABSENT: Wheeler

7. Resolution Authorizing Option Year II of the Contract with Lionheart Engineering of Huntley, Illinois for Generator Preventative Maintenance in FY2017





ABSENT: Wheeler

8. Resolution Authorizing a Two (2) Year Base Term Contract for FY2017 and FY2018 with Brightview, East Dundee, Illinois for Lawn Maintenance





ABSENT: Wheeler

9. Resolution Authorizing Option Year I of the Contract with NIR Roof Care of Huntley, Illinois for Preventative Maintenance of County Owned Facilities Roofs





ABSENT: Wheeler

10. Resolution Authorizing Option Year I of the Contract with TriDim Filter Corporation, of Elgin, Illinois for HVAC Filters

2.1

Packet Pg. 5

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)







ABSENT: Wheeler

11. Resolution Authorizing Option Year II of the Contract with Aerex Pest Control, Rolling Meadows, Illinois for FY2017





ABSENT: Wheeler

12. Resolution Authorizing a One Year Contract with HP Products Corporation of Indianapolis, Indiana for Housekeeping Supplies for FY2017





ABSENT: Wheeler

13. Resolution Authorizing an Agreement Between the County of McHenry and the McHenry County Visitors and Convention Bureau





ABSENT: Wheeler


1. Resolution Authorizing a Budget Transfer Between Non-Departmental and Human Resources Fiscal Year 2016 General Fund Budgets for the Purpose of Paying Legal Fees

Ms. Barnes questioned if the Human Resources budget, for legal fees, will be adjusted next year to account for more realistic costs in this area as the costs are more than what is being budgeted for. The budget is reviewed yearly with the Human Resource Director to address yearly legal fees that are charged to their budget. They do not want to budget for worse case scenarios. Ms. McCann stated they need to consider creating a policy where the departments are charged for the costs of union negotiations. It is believed that if the departments have to cover their own legal fees they will be more cognizant of the costs.

The committee members were informed the departments will have legal costs built into their budgets. The departments will be responsible for any legal fees, outside of union negotiations starting with the 2018 budgets.

2.1

Packet Pg. 6

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)




MOVER: Yvonne Barnes



ABSENT: Wheeler

2. Resolution Authorizing an Intergovernmental Agreement between the County of McHenry and the McHenry County Mental Health Board for Facilities Management

Ms. Barnes questioned how the cost to provide the services were figured in and whether the costs includes benefit costs. Mr. Burroughs stated they estimated how many man hours it would take to clean the facility, based on the facilities square footage. The rate of pay does not include benefit costs since the department would be required to pay for their employees benefit costs, no matter what job they were doing. It was stated they want to make sure the Mental Health Board is paying their fair share for these costs.


MOVER: Larry W Smith

SECONDER: James Heisler


ABSENT: Wheeler

3. Resolution Authorizing Option Year III of the Contract with Schmieding Enterprises of Woodstock, Illinois for Snow Removal for FY2017

Mr. Burroughs joined the committee members for presentation of the above resolution. The committee members were informed this is the third option year on this contract. The department will go out for a new bid on this service next year.


MOVER: Mary McCann



ABSENT: Wheeler

4. Resolution Authorizing a Housekeeping Service Level Agreement between the County of McHenry and the McHenry County Workforce Network for Custodian Service

The committee members were informed the County charges the Workforce Network for costs to provide custodial services for their agency. This service is being offered in order to save money for this agency.

2.1

Packet Pg. 7

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)





SECONDER: Mary McCann


ABSENT: Wheeler

5. Resolution Authorizing Option Year I of the Contract United States Alliance Fire Protection, Lake Forest, Illinois for Fire Protection Inspections



SECONDER: Chris Christensen


ABSENT: Wheeler

6. Resolution Authorizing a Contract with Grainger of Lake Forest, Illinois (NIPA Contract #090188) for Repair Parts, Supplies, Tools and Miscellaneous Items needed in Fiscal Year 2017

Ms. Barnes noted on packet page 126, the OCA numbers are listed differently than they have been in past resolutions. Mr. Sarbaugh noted he was trying to limit this Resolution to one page without defining each OCA number separately, for ease of imaging. She stated the intent may be known but others may not know that. Mr. Sarbaugh noted he can change the resolution to the familiar format.


MOVER: Mary McCann

SECONDER: Chris Christensen


ABSENT: Wheeler

7. Resolution Authorizing Option Year II of the Contract with Great Lakes Elevator Service, Inc., of Park Ridge, Illinois for Elevator Maintenance and Repair in FY2017

The committee members questioned if this service could be included as part of the RTA funds. They were informed they cannot as the RTA money must be used for public safety or transportation projects only. This service is part of the function of the building and cannot be considered a part of public safety.


MOVER: Larry W Smith

SECONDER: James Heisler


ABSENT: Wheeler

8. Resolution Authorizing a Contract with The Fire Protection International Consortium Inc. (FPI) of Downers Grove, Illinois to Review and Develop Specifications for the Government Center Fire Alarm System Replacement

The committee members were informed this item was pulled because they had issues with the OCA codes not being included within the resolution. Mr. Hartman noted this resolution will allow staff to move on the first step of this project. Delays cause the cost of the project to increase. They would like to move forward to develop a project fund umbrella to address all costs associated with this

2.1

Packet Pg. 8

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



project. Mr. Sarbaugh, Ms. Palmer and Mr. Hartman will work together to identify the appropriate funding mechanism. Ms. McCann reminded the committee members this item has been included in the Capital Plan. She questioned why, if this part of the project was so urgent, they didn't prioritize this part of the project. She stated she is frustrated that the Facilities Committee did not understand the urgency of this project. She stated they shouldn't be spending money now as the department's are currently ending their yearly budgets. For life safety issues to be wrapped into the RTA tax is frustrating to her. She stated there needs to be better communication on the needs of the Capital Plan projects. Mr. Hartman noted this issue has been reported to this body and was identified in May/June of this year. They are now moving forward with this project because of the urgency of the repairs. The intent is to review the facility in order to obtain enough information to roll the design build specifications into one bid. They have pulled this portion of the project out in order to try to save some consultant funds. Mr. Sarbaugh noted at the end of each year there are usually small amount of funding left in some of the budgets that can be used for items they can't project. If this part of the project is not completed by the end of the year, the funds can then be encumbered and will roll forward into next year. Ms. Barnes voiced concern that they still have not identified funding for the Capital Projects and this is now being identified as an urgency. She stated she did not know this part of the project would need to be completed prior to identifying funding for the Capital Projects. She questioned how much money will be left from the Non-Departmental Capital line item after this agreement has been funded? Mr. Sarbaugh noted he believes there will be approximately $40,000 remaining, though this is a guess. Ms. Barnes stated she does not understand why the resolution does not include OCA numbers. She stated she also thought all the Capital Projects would be dealt with all at the same time and their process is not done yet. It was stated that there may be debt issued for the Capital Project Plan. This is accounted for differently in the accounting system. The projects will fall under a different line and will be funded in house. The numbers are unknown until the County Board has made a decision on whether they will be borrowing or not for these projects. They are trying to account for all costs in one location, under Capital Project Funds in order to create a history for the projects. Mr. Christensen left committee at 9:14 AM. Ms. Barnes stated that some of the RTA funds have been identified as a possible area to fund some of the projects. She questioned why these funds are not being considered to fund this item. The committee members were reminded the County Board has not approved a resolution to allow the use of the RTA funds for anything but Transportation Projects. Ms. Barnes stated she believes all the Capital Projects need to be addressed all at one time and believes the resolution should be reworked to address this urgency. This issue has been talked about in the past so if they plan on using the RTA funds for part of the projects they need to know this. It was stated that if the RTA funds are not identified for use for the life safety projects, the Division of Transportation will use it for their projects. The committee members were reminded the RTA funds would be only be used for a one time use. Mr. Christensen returned to committee at 9:17 AM. It was stated that the resolution would needed to be worded so they all understand the use of the RTA funds would be for one time only. Transportation projects cost a lot of money so they need to make sure these funds are being committed for use for their specific purpose. It was stated when the Finance and Audit Committee makes their decision, the RTA issue should not cause a delay. Chairman Skala noted the whole program information will be reviewed to take to a Committee of the Whole (COW) meeting. They will discuss all avenues of financing. The items within the Capital Plan

2.1

Packet Pg. 9

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



identifies where the funding will come from. This project will be removed from the Capital Plan and will be treated separately. They will use the OCA code for Capital Projects so all the expenses are accounted for under the same OCA. Once the project starts, another resolution will be needed in order to create a budget for the Capital Project costs in order to account for all the expenses. Ms. Barnes stated she believes it is not the best option to treat this project separately. She questioned if they have the option, before December 1st to prepare a resolution to get the funding back from the project. Mr. Smith made a motion, seconded by Ms. McCann to amend the resolution to state the General Fund will be reimbursed for the cost of this project, in the future, when the project fund has been created. The motion carried on a roll call vote of all ayes (Barnes, Christensen, Heisler, McCann, Smith, Skala) It was questioned if this action accomplishes what they desire. Mr. Sarbaugh will amend the resolution to reflect the committee desires. He will send the committee members the amended resolution for review. If there are any concerns regarding the amendment they will need to let Mr. Sarbaugh know. The amendment addresses the urgency to protect the General Fund with a guarantee the funding will be put back into the General Fund once they establish the overall project budget.



SECONDER: Mary McCann


ABSENT: Wheeler

7. NEW BUSINESS

None.

8. FY16-17 BUDGET REVIEWS - NON-DEPARTMENTAL (NOT IN PACKET)

Mr. Sarbaugh joined the committee members for presentation of the Non-Departmental Budgets. The committee members were informed there are two different non-departmental budgets. Department 90 includes the indirect cost that are under the County Board's purview and the other is for Department 99, which is for the indirect costs associated with IMRF, Social Security and the Debt Service payments. The contingency funds include the Merit pool funding as well as the amount retained for contractual costs for open positions. The County Board has a policy to not distribute the merit pool to the departments. They withhold the 2% projected growth. The departments do not receive these funds unless they show their budgets run low. The revenues for department 90 are from fees/charges are received from the vending machines, the tax sale and interest on the escrow accounts. All tax revenues flow into the General Fund. These funds are not distributed to the departments. The expenditures are for personnel, contractual services, commodities, capital outlay, debt service payments and operating transfers out. The committee members continued with a review of the revenues for Department 99. The income in this fund is from property taxes, sales tax, local use tax, 1/4% sales tax, state income tax, replacement person property tax, off track betting and video gaming tax. There is some small income from interest income. This department includes the revenue collected for the RTA sales tax fund, IMRF, Social Security and the debt certificate funds. They have now included a fiber optic conduit project fund. The committee members could see changes to the funds based on decisions from the County Board on how some of the Capital Project needs will be paid for. Currently the RTA funds are used for transportation projects. If the County Board decides to use a portion of these funds for Capital Projects, this fund will be adjusted.

2.1

Packet Pg. 10

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



Concern was voiced that they have not made a decision on the use of the RTA funds. It was stated they need to determine how the Capital Projects are going to be funded in order to include this information in this years budget information. Chairman Skala left committee at 9:55 AM. The last couple of pages include the debt certificate funds. Budgets are created for the debt service payments, from the General Fund. The funding does not sit in these funds. When the payments are due, funds are transferred into the accounts. Currently the Division of Transportation uses the RTA funds to pay for their debt service payments. Chairman Skala returned to committee at 9:58 AM. The Fiber Optic project budget was created for historical reporting. This account will fall off the County's book of record since the County does not have 100% ownership of this account. They will see the information within the budget but will be shown as a separate entity in quick books. The first page included with the handouts shows the detail line items and how those funds are expended and how they are tied to the budget categories. Contingent salaries are created for three positions. When an employee is on leave, this allows the departments to fill that position temporarily. These funds are rarely touched. The Finance and Audit Committee has allowed him to use a portion of these funds to supplement any shortages in the budgets. The 2% non-union wage increases are generally absorbed by the allowances that are held back. When you see in the budget Administrative increases, they are included as part of the merit pool. The contractual services area includes the cost for security in the Administration Building, lobbyist fees (though it was noted the County no longer has a lobbyist) this area allows staff to travel to address any lobbying efforts that may be needed. It was suggested this area be changed to legislative planning as they move forward. The agenda management system costs are included in this area as well. Mr. Christensen left committee at 10:09 AM. The amount funded to the MCEDC (McHenry County Economic Development Corporation) has remained flat. The budget was adjusted to remove the escalator in the contract. This area includes funding for the outside auditor's costs, professional services for the architect. This amount can be removed but has been included as a placeholder. Blue Cross Blue Shield funding includes the costs for the employee incentives. They have also included funding for recycling costs. The County pays for the monitors to be disposed of properly. Mr. Christensen returned to committee at 10:11 AM. Funding for 4H has been automatically rolled over into the budget. Concern was voiced that this agency did not come before a committee with their funding request. The committee members were reminded there was a suggestion to reduce their funding in the past, without success. The funding for the Convention and Visitor's Bureau was approved today. Support for the Soil and Water Conservation agency's annual funding has been included. If the fiber project support is approved through the supplemental process, these funds will be included. This would allow the budget to grow another $51,000 for a one time charge. The contingency fund remains at $400,000. They will need to review the budget for tech support as this area is to cover the costs for license agreements. The next contract is expected to be much higher so

2.1

Packet Pg. 11

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



they will need to address this issue. The vehicle contingency needs to be looked at as well. The amount funded in this area has not been increased since 2002. This limits the number of squad cars that can be purchased each year. The building improvement budget is used to cover small incidentals. The fund reserve currently stands at 5.9 months. They can see there is a slight decline of these funds as more items are being funded from the reserve. The committee members were reminded, when the highway department commits to a project all of the funding for the project is encumbered up front, even though they may not spend the money next year. Ms. Barnes informed the committee members that if the members need additional information on this issue, Mr. Young at the Division of Transportation can provide more details on this. Ms. McCann noted they can see each years project costs outlines in the five year transportation program. The Division of Transportation is looking at replacing more bridges, those project could possibly be moved further out. The committee members recommended the FY2016/2017 Non-Departmental budget be moved forward through the budget process, subject to changes.

9. OLD BUSINESS

1. Discussion: Aggregate Levy

At the previous committee meeting Mr. Smith and Mr. Wheeler wanted numbers on the cost to borrow for their Capital Project needs. Chairman Skala noted he spoke with Mr. Anderson regarding the desire to obtain this data while keeping their footprint at $3.4 million dollars per year.

The first sheet includes the $20.5 million current needs listed on the Capital budget list, this takes into consideration the use of the RTA sales tax money. The sheet shows the total payment for each year beginning in FY2018 through FY2022. All the debt would roll off in 2022. The second sheet includes information if the County should borrow from Valley Hi. The rate would be much higher if we borrow from ourselves. It would be cheaper to go to market to borrow but the County would lose its Aaa bond rating. If the County should borrow from Valley Hi, there would be less funding going to Valley Hi though Valley Hi would reap the interest from the loan. Some of the debt that is coming off the books could be used to help pay for the costs of the Capital Projects. There are various areas the funding could be pulled from. If the County should borrow $20.5 million dollars, they would use current debt that will be coming off the books to pay for the funds that are being borrowed. This amount would remain constant over the next twelve (12) years. It was questioned what would happen if we should sell Valley Hi. It was stated the County would still be obligated to pay back this loan. The debt would not go away though they could use the assets from the sale of Valley Hi to help pay down the debt. It was stated, the County has two options to pay for this need. Ms. Barnes stated they have more options that need to be considered. She noted that year to year there are more funds available so she believes these funds should be used to pay for these projects. She stated this way they could fund the projects as they go. Mr. Christensen left committee at 10:49 AM. Chairman Skala noted if we don't address the Capital Project list, the projects will not be completed until 2026. Ms. Barnes stated that we know some of the projects listed could be shifted to a later date. It was stated the County cannot fund all the projects without borrowing. Some of the projects fall under cost structure from funding not used to pay debt. The RTA fund would suffer a one time hit

2.1

Packet Pg. 12

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



with no other options to use more of these funds. Only three of the projects on the list qualify for the use of these funds. Mr. Christensen returned to committee at 10:53 AM. He questioned if the Aaa rating matters that much? He was informed only if they go out for a debt issuance. The County Board worked diligently to obtain their Aaa rating and they would like to retain this rating if possible. It was stated the reason for the downgrade is the result of the County Board to not take the CPI every year. It was stated the committee's objective is to borrow as little as possible. They need to create a budget stream for the future. The constituents of the County voted to fund Valley Hi so the voters think the taxes being collected will be used for Valley Hi. But, they are now considering using these funds to fund their capital projects. Concern was voiced that this will not be transparent to the taxpayers. The committee members were reminded, they are not "taking" from Valley Hi. The County is given an aggregate tax base that is spread between all the levy's. Ms. McCann left committee at 10:58 AM. The County will need to collect a greater levy this year than they did last year or they will lose Valley Hi funding forever. It was stated the focus appears to be directed towards taking a greater levy than the Board did last year. This ignores the Valley Hi large reserve. It was questioned why they don't borrow from the reserves? Ms. Barnes noted she would like to take the levy lower than last year. Ms. McCann returned to committee at 11:00 AM. To keep the Valley Hi bucket alive, they will need to put at least $1 in that bucket. If they only put $1 in that bucket, that is all they can put there going forward. The question to the County Board is, what do we do with the difference in the aggregate amount? It was stated, the County had an aggregate that was $2.75 million dollars less than the previous year. They were able to make their interest payments and pay their bills and the County functioned quite well. It was noted that Valley Hi ate into the reserves so they are drawing down. If the levy is not taken this year, $3 million dollars will have to be removed from the budget. Mr. Sarbaugh noted, that was the assumption he was given to work with. Ms. Barnes noted that the Finance and Audit Committee has not made that decision so she believes that may not happen. It was stated, the funds would have to be pulled out from Valley Hi. Mr. Sarbaugh voiced concern because the County would lose the growth it is entitled to. With revenues declining and costs going up the County needs to have the money to cover the cost of inflation. They need to consider all the alternatives. She stated, in her opinion, they can find the money to pay for the $2.75 million dollar difference. Ms. McCann noted the committee needs to take the new growth and decide whether they are going to take the aggregate levy for Valley Hi. If you do not take the extension, you lose the new growth. Chairman Skala noted if you want to capture the new growth you can always abate it. Mr. Christensen stated he would rater take it and abate it. Mr. Christensen was informed last year, on the board floor, they decided to not take it. It was stated that many of the County Board members do not understand this process. If you do not take the new growth you are putting the burden on the current taxpayers. It was stated you can take the full aggregate extension and then abate what you want.

2.1

Packet Pg. 13

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



Ms. Barnes voiced concern because what they are asking the taxpayer to do is for the County to collect more money from them than they did last year, not give the funding to Valley Hi and spend down the Valley Hi reserves. She stated the way this is being presented is unfair to everyone. The committee members were reminded McHenry County has an aging population. Most of the State Medicaid reimbursements have been cut in half so they need to have a funding stream to help this aging population or they will have to ship them elsewhere. Many people cannot afford to pay for this type of care. Most of the residents from Valley Hi have lived their whole life in McHenry County and paid taxes here. Mr. Sarbaugh questioned, as a single taxpayer, what services does he get from the County? He stated that Valley Hi offers him a better chance than having none. Mr. Smith questioned if this committee needs to come to a conclusion to take to a Committee of the Whole (COW) meetings, with a determination on whether they should borrow or not, use the extension, pay for the services from debt that is being paid down or pay as you go? Chairman Skala noted he does not believe the County Board will get a recommendation from this committee. The only consensus this committee has provided is to use a part of the RTA funding for the three projects discussed. The information will need to be fine tuned before we can take this information to a COW. It was stated it is hopeful they can get all their questions answered prior to taking this issue to the COW. The committee members were reminded the Finance and Audit Committee is responsible for providing a financial recommendation to the County Board. He still needs to be provided direction for the budget. Chairman Skala stated the financial side should drive how they pay for the project. If the committee tells staff there is only $2 million dollars to spend on projects each year, that is what they will need to do. There are projects that need to get done. The reality will depend on how they set up the revenue stream. Mr. Hartman noted what was presented by the Facilities Committee is based on when they thought the projects needed to be done. If the projects should be postponed, the County will incur additional maintenance costs. They will then need to continue to make an investment to maintain what isn't getting fixed. Ms. McCann noted there are many that do not understand the State is forcing a burden on all Nursing Homes. They need clarity of the increased costs for Valley Hi to justify taking the levy. Mr. Sarbaugh stated he believes the County Board has lost its vision of what the County has accomplished for the past four years. The County has used the aggregate to protect Valley Hi. The County has not raised the overall tax base and has worked within it means. The aggregate is used as a tool we have been given in order to shift the burden around. He stated, as a constituent he values Valley Hi and believes the cost that he is charged as a taxpayer is more of a benefit than a burden. It was stated the retired debt payments should be dedicated to the Capital Projects so they do not have to raise taxes in order to address our needs. At the end of five years, there will be a more clear picture regarding Valley Hi costs while at the same time keeping options available for future boards. It was stated we should use Valley Hi to our advantage. Concern was voiced that we should only use the Valley Hi funds to pay for Valley Hi expenses. Ms. McCann left committee at 11:30 AM. Mr. Christensen noted, if Valley Hi was in the red, they would need to have all the funding go to Valley Hi to address their needs. Since they do not need all the funding at this time, he would

2.1

Packet Pg. 14

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



recommend they put a small amount towards Valley Hi and use the rest to the County's advantage. Mr. Sarbaugh noted the taxpayers are not incurring any additional costs and they are not increasing the overall taxes. They handling their current expenses, while protecting Valley Hi. If the State should cut the Medicaid reimbursements this gives the County time to be proactive. This is a win/win for everyone. Mr. Christensen stated there is some flexibility in the timeline for what we are doing. We have acknowledgement of the plan. There are some that have a higher priority that others. His question, as a funding aspect, if we eliminate Valley Hi, without eliminating the levy, the big questions is, should we keep Valley Hi? It has been mentioned there are those that feel the nursing home should be gone, though there has not been a decision made by the County Board. The voters were previously asked if they wanted to retain the nursing home and the public voted in favor of it. This has not been discussed by the County Board yet. Chairman Skala stated his questions is, whether they want to put any funding into Valley Hi or not. If the majority of the board says they don't want any funding to go to Valley Hi, they won't have a nursing home in the future. Mr. Heisler stated these are the same discussions they had 25 years ago. Chairman Skala stated, if you vote against putting any funding into Valley Hi, Valley Hi will go away. Most of the County Board members do not understand that. If the Valley Hi levy goes away, the general fund would have to pay for Valley Hi. The County would go into debt keeping Valley Hi. Mr. Christensen stated it will be important to explain this correctly. Frustration was voiced they continue to talk about this issue without the committee making a formal decision. If you don't put any money in the Valley Hi bucket, Valley Hi will go away. The committee members were reminded, they do have supplemental requests that include items departments feel are urgent. It was stated decisions need to be made that go beyond the Valley Hi question. Mr. Heisler stated that the Finance and Audit needs to schedule a committee meeting with this as a single issue as a special meeting. Valley Hi has one year after they reduce the aggregate to get the aggregate back. They have to pick the highest aggregate from the last three years. It was stated though the County did not take the aggregate for Valley Hi, none of the residents saw the County gave them anything back. Taxes still increased. Many don't realize, if your neighbor protested their taxes, your taxes will probably go up. The tax burden relief the neighbor gets is shifted to others. Chairman Skala recommended a special meeting be scheduled for Monday, September 26, 2016 at 8:15 AM. The committee members agreed. The topic for the meeting will be for the committee to have a discussion on the funding of the County's Capital Plan.

10. REPORTS

1. Auditor's Report

Ms. Palmer joined the committee members and welcomed Mr. Christensen to the County. Ms. Palmer invited him to visit her office and explained briefly the functions of the Auditor's office. Ms. Palmer informed the committee members the external auditors, Baker Tilly Virchow and Kruse, LLP, will perform preliminary audit work on October 17th and 18th. At the next meeting the Quarterly Financial Report as well as the Vendor File Maintenance Internal Audit are scheduled to be presented.

2.1

Packet Pg. 15

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



The Auditor's office has been working with IT and the County's maintenance support company for Performance Series financial software to allow for automated upload of election judge payment information to speed up the distribution of checks. Mr. Christensen left committee at 11:47 AM. The County's core group for the new financial software system is waiting to receive a draft of the ERP RFP by the end of this week. They are targeting a mid-October date for publication on the Purchasing website.

2. Contigency Reports

None.

3. Economic Development Corporation

4. Visit McHenry County

The committee members were informed their meeting was cancelled.


Chairman Skala informed the committee members he will not be able to attend the committee meeting on October 27th.


None.

13. ADJOURNMENT

Noting no further business by the committee Mr. Smith made a motion, seconded by Ms. Barnes to adjourn the committee meeting at 11:55 AM. The motion carried on a voice vote of all ayes.

2.1

Packet Pg. 16

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

2, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)

MCHENRY COUNTY

FINANCE & AUDIT

MINUTES ● SEPTEMBER 26, 2016



McHenry County Page 1 Updated 10/7/2016 9:06 AM

1. CALL TO ORDER

PRESENT: Christensen (8:22 AM), Skala, Barnes, Heisler, McCann, Smith, Wheeler (8:22 AM) ABSENT:

Also present: Ralph Sarbaugh, Associate County Administrator-Finance; Scott Hartman, Deputy County Administrator and Jim Hurley, Assistant to the County Administrator.

2. MINUTES APPROVAL

1. Finance & Audit - Joint Public Meeting - Sep 8, 2016 8:15 AM

Ms. Barnes noted she has a couple of amendments to the minute on page two, under the fifth paragraph, she has questioned what the incentive deductible would be and in minute page six, the last paragraph, she was referring to the supplemental plans and not the incentives. Ms. Barnes made a motion, seconded by Ms. McCann to amend the minutes as suggested. The motion was carried on a voice vote of all ayes. The minutes were accepted, as amended, on a roll call vote of all ayes by those members present.

RESULT: ACCEPTED AS AMENDED [5 TO 0]



AYES: Skala, Barnes, Heisler, McCann, Smith

AWAY: Christensen, Wheeler

3. PUBLIC COMMENT

None.

4. PRESENTATION

None.


None.


None.

7. NEW BUSINESS

1. Discussion: Financing of McHenry County's Capital Project Program

Chairman Skala stated he feels it is best they work together as a group to formulate ideas for financing of the County's Capital Project Program. He stated he is hopeful, after today's committee meeting they are ready to provide a recommendation for paying for the items listed in this program.

2.2

Packet Pg. 17

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

6, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



Chairman Skala noted he created a flow chart so they can answer questions that can lead them down certain paths. There are a lot of yes/no questions that will need to be answered in order for them to obtain these answers. Chairman Skala questioned if any funding should go into the Valley Hi bucket. He stated he started with this area because if they don't want to put any funding there, that area would go away. Ms. Barnes requested Mr. Sarbaugh explain this as she believes there may be questions, if that is true. It was questioned, if they only put $1 in the Valley Hi bucket, would that protect our ability to collect more for Valley Hi next year. Mr. Sarbaugh responded, "no". It was stated this is very confusing. The committee members were informed, the Statute reads "if we don't take the levy (which is what the County Board did) the County has one year only to look back and take the highest aggregate extension from the past three years. If only $1 is included for Valley Hi, then the remainder has to be a loan to a specific fund or it can be abated back to the taxpayers. Mr. Sarbaugh noted, if you put $2,749,999 million into the Capital bucket and then put $1 in the Valley Hi bucket, the Valley Hi levy will remain in effect. If the Board should decide to not take the Valley Hi levy again next year, the Board then would have one year to look back to keep the levy alive. The committee members were informed they have requested research to see if we can offer a rebate to the taxpayers from the Valley Hi reserve. This way the taxpayers would not see an increase in their tax bill. At this time it is unknown if this would be allowed, though calls for information has been made. It was stated this information will need to be explained in simple terms as this is a confusing issue. Chairman Skala questioned if a small amount should be put into the Valley Hi levy? If so, how much? He informed the committee members he believes Valley Hi was $700,000 in debt this year. $300,000 in debt last year. He stated for practical purposes, they should put a minimum amount in. He suggested they put in the lowest amount practical. The Valley Hi reserves are being spent down. The facility is now ten years old and will see expenses for the facility increase. The reserve at Valley Hi should be at a six month cash reserve. The Operating Board has suggested the reserve for Valley Hi increased to one year in order to address lag payments made by the State. The State is currently one year behind in their payments. Ms. Barnes stated she would be in favor of spending down the Valley Hi reserve. It was questioned how much it costs to run Valley Hi each month. It was stated the average cost is $1 million dollars per month. Chairman Skala noted the $2.75 million dollars would include a minimum amount going to Valley Hi. Chairman Skala then questioned if they want to include a portion of the funding for Capital Projects? He again questioned if any part should be used for Capital Projects? The Valley Hi money would be collected to use on the Capital Projects. It is felt this could be justified though this is a very complicated issue to explain. Ms. Barnes stated our reality is that they should not collect for Valley Hi since they have such a high reserve. Right now the budget is assuming they are collecting the funds for Valley Hi, though there are some that do not want to do this. Mr. Sarbaugh reminded the committee members that you won't see a Valley Hi levy on the tax bill as it is of an overall aggregate extension. Chairman Skala noted that we have a $2.75 million dollar extension they need to decide whether they take this or not. If we don't take it, it will go away forever. If the extension is taken they can spread the amount between the various "buckets", put the funds within the General Fund to be used for the Capital Plan needs or collect the funding and abate it back to the taxpayers. Ms. Barnes stated they also need to look at the Capital Project Plan and determine when they expect to incur the expenses. She stated that not all the expenses are incurred up front. She stated that while keeping that in mind, if they are looking at other options, they can look at the budget and the County's own reserve, become more frugal in budgeting in areas that are not being spent and review the supplemental requests and transportation funds in order to pay for their needs. She stated she is

2.2

Packet Pg. 18

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

6, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



opposed to borrowing for these projects as she feels there are ways to do a better job with the budget in order to address our needs. She stated they do not need to determine all their funding needs for the projects at this time but can consider a lower amount to borrow. It was suggested they review a timeline of when they expect their needs to be brought forward for consideration. The information provided so far has not included any payment options. Mr. Christensen left committee at 9:02 AM. Chairman Skala noted they included payment reductions for the debt footprint isn't costing any more each year. It was stated if they do go out for bonds, they would like to do so all at one time. Ms. Barnes stated if they consider going out for bonds they also need to pay for some of the capital plan from the reserves. Ms. McCann voiced caution as we have not been adding to the reserve so it has not been increasing. They are also paying for some project already from the reserves so there is no additional funding being generated to put back into the reserves. Chairman Skala stated, they need to determine if they will take the full aggregate extension, a portion of it or none of it. If it is not taken, it will go away forever. Mr. Smith stated if they take it all with the consideration to abate it, it leaves us with more options so they can look closer at the issue next year. Ms. Barnes stated she believes they should not take it. Ms. McCann stated they should take the extension and abate it. Mr. Wheeler stated they should not take it. Ms. McCann voiced caution as their decision will have a long term affect. This is a tool that can be used, with the possibility of abating some or all of it. The committee members were reminded that costs in the County do not go down. Expenditures increase approximately 10% per year so they have to look at this issue long term, not just for one year. It was stated they do not want to put the County into the same situation the State is in. Mr. Smith left committee at 9:02 AM. New growth is approximately $600,000 per year. This amount is spread between all the funds and does not go to just the General Fund. The public understands costs for the consumers go up each year. It is not irresponsible for the County to protect the services being provided while also eliminating unnecessary funding. Mr. Smith and Mr. Christensen returned to committee at 9:09 AM. Mr. Christensen noted he would take the aggregate and abate it. Mr. Sarbaugh stated that if the County Board should abate the aggregate a Resolution will be brought forward directing the County Clerk to strike the tax and at the end abate the amount back, before finalizing the tax bill. Ms. Barnes and Mr. Wheeler noted they could support that. Ms. Barnes questioned if we would collect a higher amount than discussed. Chairman Skala noted if they take it back it would be for the $2.75 million dollars. The calculations will show they extension but it will be abated back. This will not show up as a line item on the tax bills. The full amount is not "technically" taken. They take the full amount in order to capture the new growth though the amount taken will be abated back immediately. Ms. Barnes voiced concern regarding the new board taking office immediately after this action is taken. Chairman Skala recommended they take this action to the current board. Ms. McCann noted this is needed as part of this years budget. In order to do the capital projects they would have to borrow. It was questioned, if they should abate the taxes can we still do an internal borrowing from Valley Hi? It was stated they can but would still have to go out for an issuance. Whether they borrow from

2.2

Packet Pg. 19

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

6, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



ourselves or go out to market, they would still have to issue debt. If the County should borrow from Valley Hi, the interest rates will be higher though the interest payments would go back to Valley Hi. It was stated that using the aggregate extension saves the taxpayers money. The committee will have to review what is the best option. Mr. Sarbaugh noted that if they go out for a debt issuance, they will still need to determine how they expect to pay for the debt. The County is currently at a 5.9 month reserve with it slipping towards 5.5 months. Once the County is close to a 4 month reserve they will have to issues tax anticipation warrants to pay their bills until the property taxes are received. The committee members were reminded they have already identified projects expected to come from the reserve. If they take the full abatement, there will not be any funding available to put towards the Capital Plan. Mr. Sarbaugh questioned where he is expected to take funding from to pay for the costs of the Capital Plan, if the County is to borrow to pay for these costs. The committee members were informed that Chairman Skala, Mr. Sarbaugh and Mr. Austin met with representatives at the Northwest Herald to explain this issue and the ramifications and options to address the County needs. They asked a lot of questions though there was not a lot of understanding on this issue. It may be difficult to get an understanding on this issue. The County Board members need to understand the ramifications of their decisions. It was felt that a better understanding could be obtained if they write an editorial on this issue. Concern was voiced they will have a hard time explaining this issue to the constituents. It is troubling they can't explain this issue in an understandable manner, which is a problem for all of them. Ms. McCann noted it is also very troubling that many do not understand the issues facing seniors that live in our County. Mr. Wheeler stated he would like to see them take the aggregate and then abate it back to the taxpayers for the full amount. Mr. Christensen questioned if they could take the aggregate back but only abate a portion of the funds. Ms. McCann questioned how much is needed to spend for the Capital Plan and debt payments, they may incur, for next year. Ms. Barnes said they should take the full aggregate and rebate the full amount back to the taxpayers. Mr. Smith stated he does not believe they should take back the full aggregate but should abate all they do take back to the taxpayers. Mr. Christensen stated he is for the abatement though they need to take the new growth. Chairman Skala stated he believes they should take the aggregate and not abate anything but use the funding for the Capital Projects. Chairman Skala questioned if the County should use future CPI to fund the Capital projects? He stated he is only talking about next year's Capital Program. This would set up a revenue stream to go to take to the full County Board on how to pay for the needs. They will need at least $16 million dollars to pay for the Capital Projects next year. Some of the RTA funds can be used to pay for a portion of their needs. That leaves $13.2 million that is still needed. Ms. Barnes noted that makes the assumption the projects identified will be paid for next year. If the County Board determines they do not have the funding to address these costs they will need to prioritize their needs first. It was questioned what funding amount is needed for FY2017? It was stated it will depend on the decisions made regarding the Annex B facility. They could incur additional expenses for this facility if they don't address the issues with this facility. The County could incur $6.5 million to $11 million dollars in additional expenses to address the Annex B facility issues. The County will need to spend at least $7 million dollars out of next years budget to address our immediate needs. If they should purchase a building, those costs would come out of next years budget, though some of the costs would be spread out over various fiscal years. Chairman Skala stated he is not ready to commit to the use of the CPI to fund the Capital Projects. The committee members agreed to use a portion of the RTA funds to pay for the three projects identified. The committee members will need to explain what that means since they will be changing County Board policy in order to do this. A resolution would be brought forward that only includes the three projects identified. They will need to include information regarding the deviation from their

2.2

Packet Pg. 20

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

6, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



current policy. They do not want to leave open this area for use in the future. The committee members requested a copy of this policy for review. It was stated they thought there was an amendment to this policy made already. This would override their current policy in order to pay for these projects only. So everyone is clear, the RTA funding will be used to pay for the Fire Alarm, jail door system and squad cars video camera system needs. It was stated the current mobile radio system will become ineffective in 2018. The cost for this project will be close to $800,000+. This may be a project they want to include in this funding. All the RTA funded projects are projects that need to get done next year. These are the only projects that qualify for use of the RTA funding. Chairman Skala reiterated, the majority of the committee members want to take the full aggregate and rebate it all back to the taxpayers. The committee members agreed. Chairman Skala reminded the committee members the total for all the Capital projects is $20.5 million dollars. He questioned how the committee members feel about borrowing from the Valley Hi reserves to address their needs? This will result in a lower cost for the issuance of the debt but they will incur a higher rate, which would go to ourselves. They cannot touch the funding though it will keep Valley Hi afloat longer. Ms. McCann questioned if the County can afford to pay this debt back with funding from debts that will be paid off? The committee members were reminded the information sheets shows the repayment of debt by using the current debt footprint, over the next ten years. That loads up the last four years. If the County Board should consider not taking the CPI and the revenues do not increase, the General Fund will have to make the payments. Concern was voiced that expenses continue to rise and they will have no way to pay for their expenses. As the loans get paid off, they can use the relief to cover their other increased expenses. Chairman Skala noted if they use the debt that comes off the books and uses the $2.75 aggregate to pay for the Capital Plan, they can have the plan completely paid off within five years. His concern is, they can pay as they go but they are committing 10 years to a Capital Plan and if something happens, they will not have the revenue stream to pay this expense which will result in the deferred list growing. They will continue to chase their tail and never get caught up. Mr. Wheeler noted there are always issues that arise they do not anticipate. For him, they have identified a revenue stream while being fiscally responsible. Ms. Barnes stated though she agrees there are other ways to address their needs. Seven million dollars is needed for next year, it was questioned how this changes if they borrow from Valley Hi. It was stated there would be less pay back and this will be something the residents can follow and the initial costs will be less. Ms. Barnes questioned what would be wrong with just borrowing $7 million dollars to address the needs for next year. She stated this will limit their borrowing to $7 million dollars. Chairman Skala noted there is nothing wrong with that suggestion except all the projects will not be funded and they did not want to incur the additional costs to obtain several issuance's for bonds. She stated she would feel more comfortable will the issuance of bonds for just $7 million dollars for next year. Mr. Christensen left committee at 10:04 AM. Chairman Skala noted this is a valid request though if the County has to borrow more, it will cost another $130,000 to do another bond issuance. Ms. Barnes stated they say we need $20.5 million dollars to address their needs though this is not a true number. They have not decided what they are doing regarding Annex B. Ms. Barnes stated she believes $7 million dollars is very acceptable and believes this amount is more appropriate. Mr. Christensen returned to committee at 10:07 AM. Chairman Skala noted he was not focusing on the borrowing part as they can accomplish that post budget. Today he would like to discuss the $400,000 delta for the next fiscal year. He stated his biggest question is regarding the aggregate extension and how to address their needs for the next fiscal year. Answers regarding bonds are not needed prior to the budget.

2.2

Packet Pg. 21

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

6, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



The $7 million dollars identified is just an estimate. Bids are needed in order to obtain the true costs. When the budget is set, they will have the true costs for the projects. Today they need answers surrounding the aggregate discussion top present to the County Board. They do not expect a decision regarding borrowing at this time. Now they need to get a true understanding of the overall aggregate discussion, which is a big part of their needs for the future. Mr. Wheeler stated he would be in favor of going out for bonds quicker since rates are so low. It is expected the interest rates will increase by December. He stated he would rather borrow now, with a lower interest rate than waiting for higher costs to kick in, in the future. Right now, they have provided ways to pay back this loan. The committee members were reminded, if they go out for new bonds the County's bond rating will go down one to two notches which will affect the interest rate the County can get. The County will get re-rated prior to borrowing. Mr. Sarbaugh voiced concern and stated he is trying to understand their logic. They are concerned with using the Valley Hi levy because they say it causes mistrust by our constituent but you are not asking the taxpayers if they want us to incur additional costs. He questioned how they segregate the difference. The taxpayers have no say in their decisions. Ms. Barnes stated her residents have stated they do not want any heavy borrowing though some will be needed. Mr. Sarbaugh noted borrowing would not be needed if we are allowed to use the tools that have been provided by the State. The County can fix their issues without any borrowing or hurting services all at the same time they are protecting the services all families will need in the future. Conservative planning is necessary to look at what could happen without adding additional pain to the taxpayers. As a finance person and taxpayer he is not sure they are doing justice by not allowing the County to use the tools provided. He stated, the proposed decision will not hurt their current life style, but if they should do what is being proposed the County won't be able to address their issues without there being any increased costs to taxpayers down the road. He stated there is no advantage to risking their need to cut services down the road. Committee members need to be very thoughtful and prudent to address the County's future needs. It is a struggle to understand how to explain that. Chairman Skala noted for every $1 million dollar that go back to the taxpayers, there is a $8.05 savings for them. Chairman Skala noted, based on their conversation. The goal for the Committee of the Whole (COW) is to take the aggregate and recommend they abate the amount back to the taxpayers. Chairman Skala noted he will run through some scenarios they discussed today and inform the rest of the Board of the committee members recommendation. He will also push to finance the Capital Program, which will allow the County to take the new growth. Ms. McCann stated they need to address the budget policy because of the use of the RTA funds and abatement recommendation. All the board members need to understand the budget policy as well as provide direction to staff on the Capital Project Plan so all understand how they track the capital expenses properly and how they address this issue year after year. She noted they cannot plan financing around flexible plans. She stated she would like to know if they can finance, as a capital lease, for Annex B and if so, how would this be paid for. She also questioned how come the Division of Transportation supplemental requests have not been included in McDOT's Capital Plan? Mr. Sarbaugh informed the committee members the Division of Transportation has a five year plan for which they are using all special funds and highway funds to pay for. The current policy allows the department to use the RTA funds to pay for the items in the plan. A resolution will need to be brought forward changing the policy. Chairman Skala noted he will work with Chairman Gottemoller to schedule the Committee of the Whole. Ms. McCann stated she is not sure walking through this information will be productive since it

2.2

Packet Pg. 22

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

6, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)



is so complicated. They need to understand why this recommendation is being made. This will be part of their conversation. It was suggested they provide a list of recommendations and how they came to their decisions. Chairman Skala stated if the majority of the County Board members want to abate the aggregate, it only leave two options for borrowing. Mr. Smith stated he does not think a 100% abatement was decided on, as this was only a decision made by four members. Chairman Skala stated he heard the majority of the committee members recommend to abate the aggregate and take the new growth. Mr. Sarbaugh informed the committee members the new growth happens before the abatement. Mr. Wheeler left committee at 10:34 AM. Chairman Skala stated additional discussion will take place at the COW meeting as there are enough diverse opinions on this issue that he is unsure they will get any strong feelings to do this one way. He is afraid they may go around and around with this conversation and they need a decision on this issue. They want to avoid going to the board meeting without there being a decision made on this issue ahead of time. He stated he does not want to continue to debate this issue on the board floor. He stated by providing a good plan with compromises all around it is hopeful they can come to some agreement ahead of time. Ms. McCann noted this is a very complicated issue to explain. There are many on the board that need to reminded about the whole capital plan with realistic costs so they can look at the information in order to make informed decisions. She stated the Capital Project Plan needs have to be included as part of their discussion as there are a lot of huge costs expected to come before the County Board in the next few years that they have to take care of and plan for. Mr. Wheeler returned to committee at 10:41 AM.

8. OLD BUSINESS

None.

9. REPORTS

None.


The committee members were informed the committee will review the supplemental requests during their next committee meeting. Ms. Barnes had requested the supplemental requests be reviewed by this committee. The supplemental requests have not gone before the committee in the past. Ms. Barnes requested the committee review the items on the supplemental list so they are aware of the costs.


None.

12. ADJOURNMENT

Noting no further business by the committee, Mr. Wheeler made a motion, seconded by Ms. Barnes to adjourn the committee meeting at 10:42 AM.

2.2

Packet Pg. 23

Min

ute

s A

ccep

tan

ce:

Min

ute

s o

f S

ep 2

6, 2

016

8:15

AM

(M

inu

tes

Ap

pro

val)

R E S O L U T I O N

5116 / DASandquist Page 1

RESOLUTION CREATING A WATER RESOURCES SPECIALIST POSITION GRADE 10E WITHIN THE DEPARTMENT OF PLANNING AND DEVELOPMENT, WATER RESOURCES

DIVISION IN FISCAL YEAR 2017

WHEREAS, The McHenry County Board 2013-2015 Strategic Plan recommends creating a

Water Resources Specialist Position to facilitate the regional management of the County's groundwater

resources to ensure an adequate water supply for the future of McHenry County; and

WHEREAS, the Planning and Development Committee recommends the creation of a Water

Resources Specialist position within the fiscal year 2017 budget; and

WHEREAS, the Director of Human Resources has reviewed the position description and

recommended that the position be classified as a grade 10E, Exempt position; and

WHEREAS, the annual salary and benefits for a Water Resources Specialist grade 10E position

are estimated to be $74,273 including $48,599 in salary, $8,694 for IMRF and FICA, and $16,980 in

health insurance costs; and

NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that it

hereby authorizes the Director of Human Resources to add the position of Water Resources Specialist

grade 10E to the Department of Planning and Development 2017 Employee Roster with an estimated

salary and benefits of $74,273; and

BE IT FURTHER RESOLVED, that funding for the Water Resources Specialist position is to be

provided during the FY2017 budget process through the use of expenditure reductions created by the

County Board's decision to eliminate IMRF benefits for County Board member and the reduction in staff

headcount in general fund departments as proposed by department managers; and

BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified

copy of this Resolution to the County Administrator, the Associate County Administrator - Finance, the

Director of Human Resources, the County Auditor, and the Director of Planning and Development.

DATED at Woodstock, Illinois, this 20th day of September, A.D., 2016.

_______________________________ Joseph Gottemoller, Chairman McHenry County Board

ATTEST: _________________________________ Mary E. McClellan, County Clerk ATTACHMENTS:

Water Resources Specialist (PDF)

Program Description and Work Plan (PDF)

Water Resources Specialist Fiscal Impact (PDF)

7.1

Packet Pg. 24

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Planning and Development Woodstock, IL 60098 Category: Personnel Prepared By: Dennis Sandquist

REVIEWED

RESOLUTION DOC ID: 5116 D

Page 2

TO: McHenry County Board FROM: Dennis Sandquist DATE: October 13, 2016 SUBJECT: Resolution Creating a Water Resources Specialist Position Grade 10E within the

Department of Planning and Development, Water Resources Division in Fiscal Year 2017

Board / Committee Action Requested:

Authorize the creation of a Water Resources Specialist position grade 10E within the

Department of Planning and Development Water Resources Division in fiscal year 2017.

Background and Discussion:

The County Board 2016 Strategic Plan includes a recommendation to refocus attention on the

Water Resources Action Plan (WRAP) and a goal to create a Water Resources Specialist

Position. Staff has been directed to create a job description and work plan for the position. In

April, the P&D and NERC committees reviewed the county's adopted Water Resource Action

Plan (WRAP) and past and present water resource management activities. Staff prepared the

attached job description and work plan based on the discussion and direction provided by the

committees.

The Human Resources Department evaluated the position using the County's Job Evaluation

Plan and assigned the position a salary grade 10E. The attached cost analysis was prepared

utilizing the New Position Request form for FY2016. The cost analysis is based on the minimum

salary of the position grade and an average cost for the County's health insurance options.

At its June 9th meeting, the F&A Committee tabled this resolution to its July 14th

meeting and directed staff to return the item to the P&D and NERC Committee for further

discussion regarding funding the position including finding the funding within the

current department budget or to provide other possible options for funding the position

within the general fund budget.

The P&D Committee discuss this item at its June 28th meeting. Members of NERC were

invited to attend the meeting. P&D considered a staff memorandum that outlined the

following possible areas to cut within the department budget: MCSEEP, long range

planning and special studies, historic preservation and agricultural conservation

easement commission staffing, groundwater well and stream gage monitoring,

consulting engineers, and general commodities and contractuals. The Committee also

received information that the FY2017 budget will have reductions based on the County

Board's recent decision to suspend IMRF benefits for board members and also at least

one general fund department has proposed eliminating several staff positions. The

7.1

Packet Pg. 25

Resolution (ID # 5116) Meeting of October 13, 2016

Updated: 7/14/2016 11:42 AM by Mary Haines D Page 3

Committee also discussed the possibility of reducing the water resources specialist

position to part-time (20 hours/week) to eliminate IMRF and health insurance benefits.

The P&D Committee decided against eliminating P&D Department functions. The

committee decided (by a vote of 4-1) to amend the resolution to specify that the position

be created in the FY2017 department roster and that funding be provided during the

FY2017 budget process based on cost saving from elimination of county board member

IMRF benefits and reduction in staff headcount in general fund departments as proposed

by department managers.

Impact on Human Resources:

This resolution will increase the County's employee headcount in 2017 by one full time

employee.

Impact on Budget (Revenue; Expenses, Fringe Benefits):

The annual salary and benefits for a Water Resources Specialist grade 10E position are

projected at $74,273 including $48,599 in salary, $8,694 for IMRF and FICA, and $16,980 in

health insurance costs to the County.

Impact on Capital Expenditures:

This position will have no impact on capital expenditures. The Department has adequate

computer and office equipment for use by the Water Resources Specialist.

Impact on Physical Space:

This position will have no impact on physical space. The Department has adequate office space

to accommodate a Water Resources Specialist.

Impact on Other County Departments or Outside Agencies:

This position will have a positive impact on other County Department and outside agencies that

are attempting to implement policy and programs to protect the County's ground and surface

water supply and quality. These agencies include the McHenry County Division of

Transportation and Health Department. It also includes municipalities and townships that are

implementing the McHenry County Water Resources Action Plan.

Conformity to Board Ordinances, Policies and Strategic Plan:

This resolution conforms to County Board ordinances and policies. It implements the McHenry

County Board 2013-2015 Strategic Plan, which contains a recommendation to create a Water

Resources Specialist position.

Attachments / Appendices:

Water Resources Specialist (PDF)

Program Description and Work Plan (PDF)

Water Resources Specialist Fiscal Impact (PDF)

HISTORY:

05/24/16 Planning & Development Committee RECOMMENDED

7.1

Packet Pg. 26


Updated: 7/14/2016 11:42 AM by Mary Haines D Page 4

05/25/16 Natural & Environmental Resources MEETING CANCELLED

06/02/16 Human Resources Committee RECOMMENDED

06/09/16 Finance & Audit TABLED Next: 07/14/16

06/28/16 Planning & Development Committee RECOMMENDED WITH CHANGES



7.1

Packet Pg. 27

Division Name Reviewed: Revised: 5-2007, 4-2013, 9-2015

MCHENRY COUNTY PLANNING & DEVELOPMENT

Water Resource Specialist

Department:

P & D Job Status: Full-Time

FLSA Status:

Exempt Reports To: Water Resources Mgr./Storm Water Chief Engineer

Grade/Level: 10 Amount of Travel Required:

Some travel required

Work Schedule:

8 am – 4:30 pm Positions Supervised: None

POSITION SUMMARY

Under general supervision from the Water Resources Manager, facilitates the regional management of the county’s water supply by coordinating efforts to protect ground and surface water quality and encouraging the conservation and wise use of the county’s ground water resources.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with

disabilities to perform the essential functions.

Essential Functions

Water Resources Planning

Facilitate implementation of the McHenry County Water Resources Action Plan (WRAP) by the County, municipalities, other governmental agencies, and the private sector.

Seek federal, state, and foundation grants to assist the County and municipalities with water resource planning and protection efforts.

Manage the County’s real time ground water and stream gage monitoring program.

Collect water withdrawal reports from municipal wells and other large capacity wells and compile a quarterly countywide report.

Assist with researching and developing regulations for storm water infiltration that protect aquifers from chloride contamination.

Coordinate scientific studies analyzing the quality and quantity of the County’s ground and surface water resources.

Participate in regional water resource management organizations.

Oversee refinements of the Sensitive Aquifer Recharge Area (SARA) map

Water Resources Outreach and Education

Assist with development of the MCSEEP curriculum to teach area youth about McHenry County water resources.

Participate and expand educational activities like the Youth Groundwater Festival.

Develop adult educational materials and expand adult outreach and education activities.

7.1.a

Packet Pg. 28

Att

ach

men

t: W

ater

Res

ou

rces

Sp

ecia

list

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)


Assist the Health Department with public outreach and education regarding the management of decentralized wastewater management systems.

Prepare press releases and write articles for publication regarding county water resources programs and initiatives.

Distribute and educate the public and policy makers regarding various USGS and ISGS technical studies of the county’s groundwater resources.

Water Resources Protection

Organize the annual snow and ice management workshop for snowplow operators. Conduct outreach to encourage greater participation by private snowplow contractors.

Educate the public on the wise use of pavement de-icers.

Assist with enforcement of regulations regarding the management of small pavement de-icing agent storage piles in unincorporated County.

Encourage municipalities to adopt similar regulations regarding management of small pavement de-icing agent storage piles.

Coordinate and disseminate the results of the Health Department review of groundwater monitoring at sand and gravel mining operations.

Coordinate data collection and preparation of the county’s annual MS4 permit.

Educate the public and business owners on sources of point and non-point pollutants that can enter into surface water bodies and groundwater.

Work with the Illinois EPA to create a map of the five-year capture zones of all community water wells finished in the shallow aquifer.

Research and assist with County Board and municipal adoption of ordinances that require, or at least do not prohibit, the use of native landscaping on private property such as yards and parking lots.

Work with municipalities to develop a comprehensive water conservation program and facilitate adoption of consistent water conservation ordinances.

Educate and encourage municipalities to adopt conservation design subdivision regulations.

Watershed Management

Participate in watershed planning projects.

Facilitate county board review and adoption of watershed plans.

Assist with watershed plan implementation activities, including seeking state and federal grants for implementation projects.

Emergency Management

Coordinate development of a contingency plan for chemical contamination of water supplies with EMA, the Health Department., and local fire departments.

Assist EMA with planning for and responding to drought scenarios.

Assist with preparation of the county’s annual National Flood Insurance Program (NFIP) Community Rating System (CRS) review.

National Pollution Discharge Elimination System (NPDES)

Provide public outreach and education regarding reducing surface and ground water pollution.

Legislation

Monitor and assist with the development of McHenry County’s response to Federal and State legislation related to surface and groundwater resources.

7.1.a

Packet Pg. 29

Att

ach

men

t: W

ater

Res

ou

rces

Sp

ecia

list

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)


Special Projects

Works with agencies and communities on projects related to analysis, planning, and protecting the quality and quantity of the water supply.

Assist in other water resources related duties as assigned.

EXPECTATIONS OF MCDH EMPLOYEES

Adheres to Department Policy and Procedures

Performs duties as workload necessitates

Functions as a team member

Consistently reports to work on time prepared to perform duties of the position

Maintains a positive and respectful attitude in all dealings with the public, vendors and Department staff

Attends regular staff meetings

Maintains confidentiality

POSITION QUALIFICATIONS

Competency Statements

Accountability – Ability to accept responsibility and account for his/her actions

Accurate Listening – Ability to be open to people and have a willingness to hear what others are saying

Attitude toward Others- maintain a positive, open, and objective attitude toward others

Change Management – Ability to demonstrate support for organizational change needed to improve effectiveness

Commitment to the Job- motivation from within oneself to stay focused and committed to a task

Communication, Oral - Ability to communicate effectively with others using the spoken word

Communication, Written - Ability to communicate in writing clearly and concisely

Customer-Oriented – Ability to listen, understand and successfully work with a wide range of people from diverse backgrounds to achieve “win-win” outcomes

Detail Oriented - Ability to pay attention to the minute details of a project or task

Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace

Initiative – Ability to direct one’s energies toward the completion of a goal, without an external catalyst

Organized - Possessing the trait of being organized or following a systematic method of performing a task

Professional- Ability to provide professional and courteous customer service at all times

Prioritize- Ability to prioritize and manage work appropriately to meet deadlines

Reliability - The trait of being dependable and trustworthy

Respect for Policies- the ability to see and appreciate the value of conducting business

affairs according to the intent of company policies and standards

Responsible - Ability to be held accountable or answerable for one’s conduct

Sensitivity to Others – Ability to be sensitive and aware of feelings toward others, but not allow this awareness to get in the way of making objective decisions

7.1.a

Packet Pg. 30

Att

ach

men

t: W

ater

Res

ou

rces

Sp

ecia

list

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)


EDUCATION, SKILLS & ABILITIES

Education and Certification

Bachelor’s degree from an accredited college or university with course work in hydrology, geology, soil science, environmental science, earth science, civil or environmental engineering, or a related field; and

Two to three years of relevant experience; or

Any combination of education, training and experience which provides the required knowledge, skills and abilities required for the job.

Licenses and Certifications:

Certified hydrologist, licensed professional geologist, certified professional soil scientist, certified professional soil classifier, licensed professional engineer, or similar professional credentials preferred.

Driver’s License.

Knowledge of:

Principles, practices, and theories of water resources management.

County, State, and Federal regulations and laws regarding ground water and storm water management.

Skills:

Preparing clear written reports and presentation utilizing word processing, spreadsheet, and presentation software.

Communicating clearly and effectively in individual and group settings, including providing public presentations.

Using tact, discretion, initiative and independent judgment.

Applying logical thinking to solve problems or accomplish tasks; understanding, interpreting and communicating complicated scientific information.

Organizing work, setting priorities, meeting critical deadlines, and following up assignments with general supervision.

Reading reports, studies, plans, and maps.

Mental and Physical Abilities:

Ability to read, analyze, interpret, and develop technical reports and presentations.

Ability to perform multiple tasks and manage time effectively.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Ability to communicate complex scientific and engineering concepts.

Physical Demands Lift/Carry

Stand O 10 lbs or less O

Walk O 11-20 lbs O

Sit F 21-50 lbs O

Handling F 51-100 lbs N

Reach Outward O Over 100 lbs N

Reach Above Shoulder O Push/Pull

Climb N 12 lbs or less O

Crawl N 13-25 lbs O

Squat or Kneel O 26-40 lbs O

7.1.a

Packet Pg. 31

Att

ach

men

t: W

ater

Res

ou

rces

Sp

ecia

list

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)


WORK ENVIRONMENT

Office work is performed in an office environment with quiet working conditions.

Occasional field work may be performed in suburban, rural, and natural environments.

I have read and understood the contents detailed in the job description. I confirm that I accept these terms and agree to work in accordance with both terms and conditions and duties outlined in the job description.

Signature of Employee Date

Signature of Supervisor Date

Prepared by: Date:

Approval Signature: Date:

The Department has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Department reserves the right to change this job description and/or assign tasks for the employee to perform, as the Department may deem appropriate.

Bend O 41-100 lbs N

N (Not Applicable) Activity is not

applicable to this occupation O (Occasionally) Occupation requires

this activity up to 33% of the time (0 - 2.5+ hrs. /day) F (Frequently) Occupation requires

this activity from 33% - 66% of the time (2.5 - 5.5+ hrs. /day) C (Constantly) Occupation requires

this activity more than 66% of the time (5.5+ hrs. /day)

7.1.a

Packet Pg. 32

Att

ach

men

t: W

ater

Res

ou

rces

Sp

ecia

list

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)

McHenry County

Water Resources Program

Work Plan

The following is a detailed program description and work plan for the Water Resources Program.

The program description and work plan includes the water resources planning and protection

activities for surface and groundwater quantity and quality; but does not include activities related

to stormwater permitting or development review.

The Director of Planning and Development and the Water Resources Manager/Stormwater Chief

Engineer are responsible for overall management of the County’s water resources program and

completion of the work plan. The Water Resources Manager/Stormwater Chief Engineer

supervises the Water Resources Specialist position (proposed). The Water Resources Specialist

carries out the day to day activities of the water resources program (excluding stormwater

management) as described in this document.

Program Goal

The goal of the water resources program is to facilitate the regional management of the county’s

water resources by coordinating efforts to protect ground and surface water quality and

encourage the wise use of ground water resources. The water resources program includes a

strong educational component. The Water Resources Specialist coordinates youth education with

the McHenry County Schools Environmental Education Program (MCSEEP). The Water

Resource Specialist directly provides adult education and community outreach activities.

Work Plan

TASK INITIATE COMPLETE

Water Resources Planning

Update database of municipal and township water resources

contacts

Immediately 3 months

Assist MCCG Director re-establish the MCCG Water Policy

Task Force as the primary vehicle for coordinating countywide

water resource planning and protection activities.

Immediately 3 months

Assist with researching and developing regulations for

stormwater infiltration that protect aquifers from chloride

contamination.

Immediately Year 1

7.1.b

Packet Pg. 33

Att

ach

men

t: P

rog

ram

Des

crip

tio

n a

nd

Wo

rk P

lan

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)

Seek federal, state, and foundation grants to assist the County

and municipalities with water resource planning and protection

efforts.

Immediately On-going

Manage the County’s real time ground water and stream gage

monitoring program.


Coordinate scientific studies analyzing the quality and quantity

of the County’s ground and surface water resources.


Participate in regional water resource management

organizations.


Monitor and assist with the development of McHenry County’s

response to Federal and State legislation related to surface and

groundwater resources.


Survey municipalities and townships on status of WRAP

adoption and implementation

3 months 6 months

Solicit invitations and provide presentations on WRAP and

scientific studies to municipal and township boards, planning

commissions, and environmental commissions (target one

presentation per month).

3 months On-going

Collect water width drawl reports from municipal wells and

other large capacity wells and compile a quarterly countywide

report.

Year 2 On-going

Water Resources Outreach and Education

Prepare press-releases and write articles for publication

regarding county water resources programs and initiatives.


Distribute and educate the public and policy makers regarding

various USGS and ISGS technical studies of the county’s

groundwater resources.


Review and assist with updating the MCSEEP water resources

related curriculum.

6 months Year 1

Participate and expand educational activities like the Youth

Groundwater Festival.

6 months On-going

7.1.b

Packet Pg. 34

Att

ach

men

t: P

rog

ram

Des

crip

tio

n a

nd

Wo

rk P

lan

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)

Develop adult educational materials and expand adult outreach

and education activities.

6 months On-going

Assist the Health Department with public outreach and

education regarding the management of decentralized

wastewater management systems.

Year 2 On-going

Water Resources Protection

Organize the annual snow and ice management workshop for

snow plow operators. Conduct outreach to encourage greater

participation by private snow plow contractors.


Educate the public on the wise use of pavement de-icers. Immediately On-going

Assist with enforcement of regulations regarding the

management of small pavement de-icing agent storage piles in

unincorporated County.


Coordinate data collection and submission of McHenry

County’s annual MS4 permit.


Educate the public and business owners on sources of point

and non-point pollutants that can enter into surface water

bodies and groundwater.

Year 1 On-going

Encourage municipalities to adopt regulations for the

management of small pavement de-icing agent storage piles.

Year 2 Year 2

Coordinate and disseminate the results of the Health

Department review of groundwater monitoring at sand and

gravel mining operations.

Year 2 Year 2

Research and assist with County Board and municipal adoption

of ordinances that require, or at least do not prohibit, the use of

native landscaping on private property such as yards and

parking lots.

Year 2 Year 2

Work with municipalities to develop a comprehensive water

conservation program and facilitate adoption of consistent

water conservation ordinances.

Year 2 Year 2

7.1.b

Packet Pg. 35

Att

ach

men

t: P

rog

ram

Des

crip

tio

n a

nd

Wo

rk P

lan

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)

Work with the Illinois EPA to create a map of the five-year

capture zones of all community water wells finished in the

shallow aquifer.

Year 3 Year 3

Educate and encourage municipalities to adopt conservation

design subdivision regulations.

Watershed Management

Participate in watershed planning projects. Immediately On-going

Facilitate county board review and adoption of watershed

plans.


Assist watershed stakeholders with plan implementation,

including seeking state and federal grants for implementation

projects.


Emergency Management

Assist EMA with planning for and responding to drought

scenarios.


Coordinate development of a contingency plan for chemical

contamination of water supplies with EMA, the Health

Department., and local fire departments.

Year 3 Year 3

7.1.b

Packet Pg. 36

Att

ach

men

t: P

rog

ram

Des

crip

tio

n a

nd

Wo

rk P

lan

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)

ACTION REQUESTED:

DEPARTMENT

OCA

CURRENT GRADE NA

PROPOSED GRADE 10

CURRENT CLASSIFICATION

PROPOSED CLASSIFICATION/CHANGE

ANNUAL SCHEDULED HOURS

PT FT 1950

RECLASSIFICATION/SALARY INCREASE - HOURLY SALARY

EMPLOYEE RECLASSIFIED:

CURRENT CLASSIFICATION

PT REG FT

PT SLEP FT $0.00

PROPOSED CLASSIFICATION

ETP RATE

PT REG FT

PT SLEP FT $0.00

ANNUAL IMPACT $0.00

NEW EMPLOYEE - HOURLY SALARY:

$0.00 ETP RATE $0.00

PT $0.00 REG FT $24.92

PT $0.00 SLEP FT $0.00 $48,599.00

ADDITIONAL SALARY COSTS

FICA $3,717.82

IMRF $4,976.54

IMRF SLEP $0.00

HEALTH CARE COSTS $16,980.00

ADDITIONAL COSTS (computer, phone, equipment, etc.):

$74,273.36

FUNDING SOURCE:

APPROPRIATE EXISTING SPACE FOR POSITION

COMMENTS/JUSTIFICATION:

DEPARTMENT HEAD SIGNATURE: ________________________________________ DATE: _______________

General Fund

NA

REG

SLEP

TOTAL

ETP RATE

REG

SLEP

ETP RATE

FY 2015-2016 NEW PERSONNEL REQUEST

SLEP

REG

Planning and Development

10034

NA

NEW POSITION

YES NO

This is a request to create a Water Resources Specialist position grade 10E within the Department of Planning and Development Water Resources Division as recommended by the McHenry County Board 2013-2015 Strategic Plan. The employee will work full time to facilitate the regional management of the County's groundwater resources to ensure an adequate water supply for the future of McHenry County.

7.1.c

Packet Pg. 37

Att

ach

men

t: W

ater

Res

ou

rces

Sp

ecia

list

Fis

cal I

mp

act

(51

16 :

Res

olu

tio

n C

reat

ing

a W

ater

Res

ou

rces

Sp

ecia

list

Po

siti

on

)

R E S O L U T I O N

5377 / DASandquist Page 1

RESOLUTION AUTHORIZING A CONTRACT WITH KLF ENTERPRISES, INC. FOR THE DEMOLITION OF A HOUSE LOCATED AT 1128 MYANG AVENUE, MCHENRY, IL AND THE

USE OF GENERAL FUND CONTINGENCY TO COVER THE EXPENSE

WHEREAS, the County Board adopted resolution R-201401-10-003 authorizing the Department

of Planning and Development to initiate legal action seeking a court order for the demolition of the

structure located at 1128 Myang Avenue; and

WHEREAS, on August 18, 2016, the State's Attorney Office obtained court order 16 MR 209

authorizing the county to demolish the structure; and

WHEREAS, the Director of Purchasing issued request for bids number 16-77 seeking a qualified

contractor to demolish the structure; and

WHEREAS, The County received four responsive bids, the lowest of which was submitted by

KLF Enterprises, Inc. In the amount of $19,375; and

WHEREAS, the proposed contract with KLF Enterprises, Inc. has been submitted to the State's

Attorney Office for approval prior to execution.


hereby authorizes the County Board Chairman to enter into a contractual arrangement with KLF

Enterprises, Inc. for the amount of $19,375 for the demolition of the structure and clean up of the property

located at 1128 Myang Avenue, McHenry, IL; and.

BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that it hereby

authorizes the use of the General Fund Contingency budget line item (OCA 900020-4570) to cover the

cost of said contract; and


copy of this Resolution to the Director of Planning and Development, the Public Health Administrator, the

Director of Purchasing, the County Auditor, the Associate County Administrator-Finance, and the County

Administrator.

DATED at Woodstock, Illinois, this 18th day of October, A.D., 2016.


7.2

Packet Pg. 38


16-77 SUMMARY SHEET UNOFFICIAL RESULTS (PDF)

7.2

Packet Pg. 39

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Planning and Development Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Dennis Sandquist

SCHEDULED

RESOLUTION DOC ID: 5377 C

Page 3

TO: McHenry County Board FROM: Dennis Sandquist DATE: October 13, 2016 SUBJECT: Resolution Authorizing a Contract with KLF Enterprises, Inc. for the Demolition of

a House Located at 1128 Myang Avenue, McHenry, IL and the Use of General Fund Contingency to Cover the Expense


Approve the attached resolution authorizing the County to enter into a contract with KLF

Enterprises, Inc. For the court ordered demolition of a structure and the clean up of the property

located at 1128 Myang Avenue, McHenry IL and authorizing the use of the General Fund

Contingency to cover the cost of $19,375 for the demolition expense.


On January 7, 2014, the County Board adopted resolution R-201401-10-003 authorizing the

Department of Planning and Development to initiate legal action seeking a court order for the

demolition of the structure located at 1128 Myang Avenue. On August 18, 2016, the State's

Attorney Office obtained court order 16 MR 209 authorizing the demolition. On August 23, 2016,

the P&D Committee directed staff to proceed with a request for bids to select a vendor to

complete the demolition and to bring forth a single resolution approving the vendor selection.

The Department of Purchasing released bid number 16-77 on August 24, 2016, with responses

being due September 16, 2016. The bid request was sent to 26 potential bidders. The County

received five bids, one of which was deemed non-responsive. The lowest responsive bid was

submitted by KLM Enterprises, Inc. In the amount of $19,375. The bid summary sheet is

attached.

Staff recommends entering to a contact with KLM Enterprises, Inc. And utilizing the General

Fund Contingency in the amount of $19,375 to cover the cost of the contract.

The proposed contract with KLM Enterprises Inc. Has been submitted to the State's Attorney

Office for approval prior to execution.


This project will have not impact on Human Resources. It will be managed by existing staff.


The proposed contract is for the amount of $19,375 and will be covered by the General Fund

Contingency budget line item OCA 900020-4570 (Non-Departmental - Contingency).

7.2

Packet Pg. 40


Updated: 10/12/2016 10:03 AM by Mary Haines C Page 4


None


None


This project will also benefit the McHenry County Department of Health as the subject property

has also been in violation of ordinances enforced by that agency.

Conformity to Board Ordinances and Policies:

This project conforms to County ordinances and policies.



HISTORY:

10/11/16 Planning & Development Committee

7.2

Packet Pg. 41

SUMMARY SHEET Date: 09/16/2016 @ 2:00PM

County of McHenry Purchasing Bid/RFP: 16-77 Demolition

UNOFFICIAL RESULTS

VENDOR VENDOR VENDOR VENDOR VENDOR

Vendor City/State

BLAKE & SCHAEFER MCHENRY IL

COPENHAVER CONSTRUCTION

GILBERTS IL

EAGLE BIOMASS MCHENRY IL

KLF ENTERPRISES MARKHAM IL

MARK MEADE EXCAVATORS GRAYSLAKE IL

ORIGINAL SIGNATURE YES YES YES YES

Mandatory Pages? YES YES YES YES

Bid Bond? YES YES YES YES

Exceptions? None None None No asbestos or hazardous material removal/disposal

included in bid price

Demolition, clean up of, legal removal and disposal of materials, and restoration of grounds located from residential property located in McHenry, IL as per Scope of Work

NON RESPONSIVE NON RESPONSIBLE

NO BID BOND INCLUDED

$31,000.00 $32,996.00 $19,375.00 $40,155.00

ETA start after receipt of PO

10 Days 5 Days 21 days 8 Days

Days till completion 14 Days 5 Days 7 Days 14 Days

Savings

Sent to 26 potential bidders. Submittals received from 5.

7.2.a

Packet Pg. 42

Att

ach

men

t: 1

6-77

SU

MM

AR

Y S

HE

ET

UN

OF

FIC

IAL

RE

SU

LT

S (

5377

: C

on

trac

t -

10 -

fo

r C

ou

rt O

rder

ed

R E S O L U T I O N

5428 / NLGattuso Page 1

RESOLUTION AUTHORIZING ENTERING INTO A GIS ENTERPRISE LICENSE AGREEMENT RENEWAL WITH ENVIRONMENTAL SYSTEM RESEARCH INSTITUTE

(ESRI) INC IN THE GIS DEPARTMENT FY2016 BUDGET

WHEREAS, the County of McHenry has been utilizing software to support its GIS functions from

Environmental System Research Institute (ESRI) since fiscal year 2000 and has maintained an annual software maintenance agreement since that time; and

WHEREAS, the GIS department along with other county departments rely heavily upon the ESRI

software every day for their output of work and recommend the renewal of the Enterprise License Agreement, allowing for adequate licenses used by departments, and full use and support of the additional hardware/software needs for the GIS web applications; and

WHEREAS, the Enterprise License GIS Software Agreement can be renewed from ESRI Inc.,

380 New York Street, Redlands, CA 92373 at a cost of $125,000 for fiscal year 2016 and $130,000 for fiscal year 2017, with a total cost not to exceed $255,000 over the next two years from the GIS Fund; and

WHEREAS, the annual ESRI Enterprise Software Maintenance Agreement for the period of

October 8, 2015 through October 7, 2016 is included in the above said annual payment and is recommended by the Management Services and Finance and Audit Committees.

NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois hereby

authorizes that the Chairman of the Board is hereby authorized to execute the necessary documentation to proceed with the purchase of an Enterprise License Agreement from Environmental System Research Institute Inc. (ESRI) at 380 New York Street, Redlands, CA 92373 at a cost of $125,000 for FY 2016, $130,000 for FY 2017, with a total cost not to exceed $255,000 from the GIS Fund, OCA 650001-4321 (GIS - Computer Program Maintenance); and


copy of this Resolution to the Director of GIS; the Director of Purchasing; the Director of Information Technology; the County Auditor; the Associate County Administrator - Finance; and the County Administrator.



ATTEST: _________________________________ Mary E. McClellan, County Clerk

7.3

Packet Pg. 43

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Geographic Information System Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Nicole Gattuso

SCHEDULED

RESOLUTION DOC ID: 5428

Page 2

TO: McHenry County Board FROM: Nicole Gattuso DATE: October 13, 2016 SUBJECT: Resolution Authorizing Entering into a GIS Enterprise License Agreement

Renewal with Environmental System Research Institute (ESRI) Inc in the GIS Department FY2016 Budget


This request is for the approval of a resolution authorizing McHenry County to enter into an ESRI Enterprise License Agreement Renewal.


The County has been operating ESRI’s GIS software for over the last 16 years. A support contract needs to be renewed each year to maintain our current level of support and GIS software. The Purchasing Department conducted a bid for these services and ESRI was the only respondent. For the fiscal year 2016, the cost of the agreement is $125,000. This amount has been planned for in the current budget. For the fiscal year 2017, the cost will be $130,000. The Enterprise License Agreement with ESRI will have a total cost of $255,000 for the next two years. In order to be fully licensed for our current demands it is necessary for McHenry County to enter into an Enterprise License Agreement with ESRI. This would allow for the GIS Department to support the additional hardware/software needs for GIS web applications and all other departments.

ESRI GIS software is the core software currently used for all County GIS activities including data management, web applications, and desktop analysis. The ESRI Enterprise License Agreement would cover all licenses for all departments within the County. This includes all desktop and server licenses that are necessary for the County to implement GIS initiatives.


N/A


The ESRI GIS Software Maintenance Agreement will impact the Geographic

Information Systems FY16 budget, OCA 650001-4321 (Computer Program

Maintenance), for a total amount of $125,000 in fiscal year 2016 and $130,000 in fiscal

year 2017. This is a total of $255,000 for the next two years.


N/A

7.3

Packet Pg. 44


Updated: 9/30/2016 9:25 AM by Kathy Fetterman Page 3


N/A


This maintenance agreement will be beneficial to all County Departments that utilize the County’s GIS. This software maintenance agreement also covers the individual software licenses for many departments including the Assessment Department, Health Department, Division of Transportation, Planning and Development, County Clerk, Emergency Management Agency, Sheriff’s Office, Water Resources, and the GIS Department. Additionally, the Enterprise License Agreement covers all server licenses.

Conformity to Board Ordinances, Policies and Strategic Plan:

The Purchasing Department conducted a bid for the GIS Enterprise License Agreement. There was only one proposal received and it was from ESRI.

7.3

Packet Pg. 45

R E S O L U T I O N

5429 / PASarbaugh Page 1

RESOLUTION AUTHORIZING ACCEPTANCE OF A MODIFICATION TO ILLINOIS DEPARTMENT OF COMMERCE GRANT #14-661002 TO THE MCHENRY COUNTY

WORKFORCE NETWORK FISCAL YEAR 2016 BUDGET

WHEREAS, the Illinois Department of Commerce awarded McHenry County Workforce Network

additional funding of $6,715.12 for the Trade Adjustment Assistance Program (TAA) for the period of October 1, 2015 through September 30, 2016; and

WHEREAS, the McHenry County Workforce Network has been notified of receiving additional

funding in the amount of $6,715.12 (total funding now at $46,694.93) to be used providing vocational training and support services for TAA participants; and

WHEREAS, the amount of $6,715.12 was included in the Workforce Network fiscal year 2016

budget and therefore, requires no emergency appropriation; and WHEREAS, after review and discussion the Public Health & Human Services and Finance &

Audit Committees concur with said acceptance and is recommending approval by the County Board. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that

the Chairman of the Board is hereby authorized to accept additional funding in the amount of $6,715.12 from the Illinois Department of Commerce and provide assurances for the operation of this program; and

BE IT FURTHER RESOLVED, that the Director of Workforce Network and the County Auditor

shall reconcile Fund 90 for November 30, 2016 to assure that the correct fund carryovers are made as part of the annual County year-end process; and

BE IT FURTHER RESOLVED, that the Director of Workforce Network, in coordination and

consultation with the State’s Attorney, and the County Administrator, shall make timely recommendations to this County Board relative to those actions that will be necessary to appropriately adjust the administrative support expense commensurate with federal funding levels; and

BE IT FURTHER RESOLVED, that the County Clerk is hereby requested to distribute a

certified copy of this Resolution to the Director of Workforce Network; the Chairman of the Workforce Investment Board; the County Auditor; the Treasurer; the Associate County Administrator - Finance; and the County Administrator.




7.4

Packet Pg. 46

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Workforce Network Woodstock, IL 60098 Category: Grant Prepared By: Peggy Sarbaugh

SCHEDULED

RESOLUTION DOC ID: 5429 A

Page 2

TO: McHenry County Board FROM: Julie Courtney DATE: October 13, 2016 SUBJECT: Resolution Authorizing Acceptance of a Modification to Illinois Department of

Commerce Grant #14-661002 to the McHenry County Workforce Network Fiscal Year 2016 Budget

Board / Committee Action Requested: Approval of a resolution for McHenry County Workforce Network authorizing acceptance of additional funding for Grant #14-661002 in the amount of $6,715.12 and providing assurances for the operation of programs under the Trade Adjustment Assistance Act (TAA).

Background and Discussion: Request that the County Board approve a resolution for McHenry County Workforce Network authorizing acceptance of additional funding for Grant #14-661002 in the amount of $6,715.12 in Training Funds to be used to provide occupational skills training and support services to McHenry County residents who are Dislocated Workers from Trade Act approved events.

Impact on Human Resources: None.

Impact on Budget (Revenue; Expenses, Fringe Benefits): None

Impact on Capital Expenditures: None.

Impact on Physical Space: None.

Impact on Other County Departments or Outside Agencies: None.

Conformity to Board Ordinances and Policies: Conforms to Economic and Workforce

Development goals identified in the approved CEDS plan.

7.4

Packet Pg. 47

R E S O L U T I O N

5409 / JCWerner Page 1

RESOLUTION APPROVING AN ENGINEERING SERVICES AGREEMENT AND APPROPRIATING FUNDS FOR CONSTRUCTION MATERIALS TESTING SERVICES

WHEREAS, McHenry County annually budgets for construction material testing services to be

performed on all active construction projects including McHenry County and Township Pavement Maintenance projects administered by the McHenry County Division of Transportation (MCDOT); and

WHEREAS, said material testing is part of the approved FY2016 to 2020 Transportation

Program; and WHEREAS, these services require a consulting engineering firm to perform the required testing

as required by the Illinois Department of Transportation; and WHEREAS, the estimated cost for the material testing on the Township contracts is

approximately $30,000.00, which will be paid for directly by each respective Township using their Motor Fuel Tax (MFT) funds, with the balance of the estimated costs being $170,000.00 for MCDOT and NSR Construction Program projects; and

WHEREAS, the Transportation and the Finance & Audit Committees of the County Board have

reviewed and recommend approval of the attached engineering services agreement with S.T.A.T.E. Testing, L.L.C. of East Dundee, Illinois, for a not to exceed amount of $200,000.00, said agreement attached hereto and made a part hereof.

NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that

the engineering services agreement between McHenry County and S.T.A.T.E. Testing, L.L.C. is hereby approved in the not to exceed amount of $200,000.00; and

BE IT FURTHER RESOLVED, that there is hereby appropriated the sum of two hundred

thousand dollars ($200,000.00) from the RTA Sales Tax Fund, OCA 820006-4565, for said services; and BE IT FURTHER RESOLVED, that the agreement and its services are hereby designated as

Section 17-00463-00-ES; and BE IT FURTHER RESOLVED, that the County Board Chairman is hereby authorized to execute

said agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to transmit one

certified copy of this resolution to the Director of Transportation/County Engineer.



7.5

Packet Pg. 48


2017 Construction Material Testing, Contract (PDF)

7.5

Packet Pg. 49

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Division of Transportation Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Jim Werner

SCHEDULED


Page 3

TO: McHenry County Board FROM: Jim Werner DATE: October 13, 2016 SUBJECT: Resolution Approving an Engineering Services Agreement and Appropriating

Funds for Construction Materials Testing Services

Board / Committee Action Requested: For consideration is a resolution approving an engineering services agreement with S.T.A.T.E. Testing, L.L.C., of East Dundee, Illinois and appropriating funds for Construction Material Testing Services for FY2017. Background and Discussion: The attached agreement provides for annual service to McHenry County for construction materials testing as required by the Illinois Department of Transportation. Construction material testing services are utilized in the performance of the MCDOT and Township pavement maintenance and contract construction programs. At the September 7, 2016 Transportation Committee meeting, S.T.A.T.E. Testing was recommended by the Committee based upon their qualifications stated in their submittal responding to the Request for Qualifications, as well as their performance over the last several years. Thus far in 2016, County costs are $85,000 and Township costs are $19,000 paid directly from Township MFT Funds, this totals to $104,000. It is anticipated that the approximate final costs for the 2016 Construction Season will be $105,000 for the County and $25,000 for the townships totaling to $130,000. Impact on Human Resources: None Impact on Budget (Revenue; Expenses, Fringe Benefits): Funds have been budgeted for this engineering agreement in the RTA Sales Tax Fund FY2017 Budget. Impact on Capital Expenditures: None Impact on Physical Space: None Impact on Other County Departments or Outside Agencies: None Conformity to Board Ordinances and Policies: conforms to purchasing ordinance and policies.


2017 Construction Material Testing, Contract (PDF)

7.5

Packet Pg. 50


Updated: 9/30/2016 3:27 PM by Jeffrey Young Page 4

HISTORY:

10/05/16 Transportation Committee RECOMMENDED

7.5

Packet Pg. 51

7.5.a

Packet Pg. 52

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 53

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 54

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 55

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 56

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 57

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 58

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 59

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 60

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 61

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 62

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 63

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 64

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 65

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 66

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 67

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 68

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 69

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 70

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

7.5.a

Packet Pg. 71

Att

ach

men

t: 2

017

Co

nst

ruct

ion

Mat

eria

l Tes

tin

g, C

on

trac

t (

5409

: 2

017

Co

nst

ruct

ion

Mat

eria

ls T

esti

ng

)

R E S O L U T I O N

5475 / SDBoone Page 1

RESOLUTION AUTHORIZING AN AGREEMENT WITH URL INTEGRATION, INC. TO UPGRADE THE COUNTY ENTERPRISE SERVICE BUS (ESB) PLATFORM

WHEREAS, URL Integration, Inc. developed and built the County's current Enterprise Service Bus

(ESB) environment and all the information exchanges that occur within that environment; and

WHEREAS, currently, there are seven production information exchanges that occur in real time

on the ESB platform between the Courts Case Management System and the States Attorney and Public

Defender Case Management Systems; and

WHEREAS, these information exchanges rely on a stable ESB platform to operate without any

errors. The ESB platform is in need of upgrades to the server operating system, java and the ESB

software to remain stable; and

WHEREAS, the one-time cost to upgrade the County Enterprise Service Bus (ESB) platform is

$43,740. This upgrade has been accounted for under DP204158 in the FY2016 Non-Departmental

budget; and

WHEREAS, the Management Services Committee recommends this Upgrade of the County

Enterprise Service Bus (ESB) platform.


hereby authorizes the Chairman of the Board to execute the necessary documentation with URL

Integration, Inc. to upgrade the County's current Enterprise Service Bus (ESB); and

BE IT FURTHER RESOLVED, that the Director of Purchasing is hereby authorized and directed

to negotiate the final form of the documentation r e q u i r e d to enter into this upgrade; and

BE IT FURTHER RESOLVED, the cost for the upgrade ($43,740) has been accounted for under

encumbrance DP204158 and will be charged to budget line item OCA 900020-6050 (Non-Departmental -

Computer Technology)


copy of this Resolution to the Auditor; the County Administrator; the Associate County Administrator -

Finance; the Information Technology Director; and the Director of Purchasing.



7.6

Packet Pg. 72


URL McHenry Co Invoice 2248 Migration to JBoss Fuse (PDF)

7.6

Packet Pg. 73

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Information Technology Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Sabrina Boone

SCHEDULED


Page 3

TO: McHenry County Board FROM: Tom Sullivan DATE: October 13, 2016 SUBJECT: Resolution Authorizing an Agreement with URL Integration, Inc. to Upgrade the

County Enterprise Service Bus (ESB) Platform

Board / Committee Action Requested: Approve Resolution Authorizing URL Integration, Inc. to upgrade the County Enterprise Service Bus (ESB) Platform.

Background and Discussion: URL Integration, Inc. Built our current Enterprise Service Bus (ESB) environment and the information exchanges that occur within that environment.

Currently, there are seven production information exchanges that occur in real time on the ESB platform between the Courts Case Management System and the States Attorney and Public Defender’s Case Management Systems. These information exchanges rely on a stable ESB platform to operate without errors. The ESB platform is in need of upgrades to the server operating system, java and the ESB software to remain stable. URL Integration, Inc. is able to complete these upgrades at a one-time cost of $43,740.00.

Impact on Human Resources: N/A

Impact on Budget (Revenue; Expenses, Fringe Benefits): N/A

Impact on Capital Expenditures: N/A

Impact on Physical Space: N/A

Impact on Other County Departments or Outside Agencies: The continued Criminal Justice Information Exchanges further the good work done by the State’s Attorney, Public Defender, Circuit Clerk and Sheriff’s Office to date. Integrations allow more work to be down with less resources while maintaining very high levels of quality. Integrations reduce the amount of redundant data input and thereby reduces the amount of errors in data entry.

Conformity to Board Ordinances, Policies and Strategic Plan: This is the continued path toward the County Board Strategic goal of Integrated Justice.


URL McHenry Co Invoice 2248 Migration to JBoss Fuse (PDF)

7.6

Packet Pg. 74

URL Integration, Inc.

9780 Mt Pyramid CtSuite 250Englewood, CO 80112 [email protected]

INVOICEBILL TO

Tom SulivanMcHenry County2200 North Seminary AvenueWoodstock, IL 60098

INVOICE # 2248DATE 09/21/2016

DUE DATE 10/21/2016TERMS Net 30

P.O. NUMBERDP204158

ACTIVITY AMOUNT

Professional ServicesMigration to Red Hat Jboss Fuse ESB 6

43,740.00

BALANCE DUE $43,740.00

7.6.a

Packet Pg. 75

Att

ach

men

t: U

RL

McH

enry

Co

Invo

ice

2248

Mig

rati

on

to

JB

oss

Fu

se (

5475

: C

on

trac

t -

20 -

UR

L In

teg

rati

on

, In

c.)

R E S O L U T I O N

5474 / SDBoone Page 1

RESOLUTION AUTHORIZING A MAINTENANCE AND SUPPORT AGREEMENT FOR THE CRIMINAL JUSTICE INFORMATION EXCHANGE(S) WITH URL INTEGRATION, INC.

WHEREAS, the County has been using a custom code created by URL Integration, Inc. to

exchange information from the Courts Case Management System into the State’s Attorney and Public

Defender’s Case Management System since 2011; and

WHEREAS, maintenance and support is needed through URL Integration, Inc. to continue

uninterrupted criminal justice information exchanges that are functioning daily; and

WHEREAS, information exchanges completed to date include; Criminal Complaint - Production

April 2013, Future Scheduled Court Events - Production January 2014, Charges - Production December

2015 and Sentences - Production December 2015; and

WHEREAS, continued information exchanges will include: Case and Party Update, Police

Reports, Juvenile Cases and Documents; and

WHEREAS, the maintenance and support is a one year term for $28,000 and covers the period

December 1, 2016 through November 30, 2017, and will be charged against budget previously

established by the County Board for the maintenance of the software; and

WHEREAS, the Management Services committee recommends entering into this maintenance

and support payment.


hereby authorizes the Chairman of the Board to execute the necessary documentation to enter into a

maintenance and support agreement for a total cost not to exceed $28,000.00 with URL Integration, Inc.;

and

BE IT FURTHER RESOLVED, that the Director of Purchasing is hereby authorized and directed

to negotiate the final form of t h e a g r e e m e n t f o r t h e maintenance and support payment

which will be paid from encumbrance DP204158 and will be charged against budget line item OCA

900020-6050 (Non-Departmental - Computer Technology); and


copy of this Resolution to the Auditor; the County Administrator; the Associate County Administrator -

Finance; the Information Technology Director; and the Director of Purchasing.



7.7

Packet Pg. 76


URL Integration Support Invoice 2247 (PDF)

7.7

Packet Pg. 77

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Information Technology Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Sabrina Boone

SCHEDULED


Page 3

TO: McHenry County Board FROM: Tom Sullivan DATE: October 13, 2016 SUBJECT: Resolution Authorizing A Maintenance and Support Agreement for the Criminal

Justice Information Exchange(s) with URL Integration, Inc.

Board / Committee Action Requested: Approve Resolution authorizing maintenance and support payment for the Criminal Justice Information Exchange(s) with URL Integration, Inc.

Background and Discussion: The County has been using a custom code created by URL

Integration, Inc. to exchange information from the Courts Case Management System into the

State’s Attorney and Public Defender’s Case Management System since 2011.

Maintenance and support is needed through URL Integration, Inc. to continue uninterrupted criminal justice information exchanges that are functioning daily. Integrations completed to date include:

Criminal Complaint - Production April 2013

Future Scheduled Court Events - Production January 2014

Charges - Production October 2015

Sentences - Production October 2015 Continued integrations will include:

Case and Party Updates

Police Reports

Juvenile Cases

Documents


Impact on Budget (Revenue; Expenses, Fringe Benefits): N/A



Impact on Other County Departments or Outside Agencies: The continued Criminal Justice

Information Exchanges further the good work done by the State’s Attorney, Public Defender,

Circuit Clerk and Sheriff’s Office to date. Integrations allow more work to be done with less

7.7

Packet Pg. 78


Updated: 10/4/2016 2:40 PM by Ralph Sarbaugh Page 4

resources while maintaining very high levels of quality. Integrations reduce the amount of

redundant data input and thereby reduces the amount of errors in data entry.

Conformity to Board Ordinances, Policies and Strategic Plan: This is the continued path toward the County Board Strategic goal of Integrated Justice.


URL Integration Support Invoice 2247 (PDF)

7.7

Packet Pg. 79

URL Integration, Inc.

9780 Mt Pyramid CtSuite 250Englewood, CO 80112 [email protected]

INVOICEBILL TO

McHenry CountyCounty of McHenry2200 N Seminary Ave.Woodstock IL 60098Attn: Tom SullivanDirector, IT

INVOICE # 2247DATE 12/01/2016

DUE DATE 12/31/2016TERMS 30 Days

ACTIVITY AMOUNT

Professional ServicesCriminal Justice Information Exchange Maintenance and SupportDecember 1, 2016 through November 30, 2017

28,000.00

BALANCE DUE $28,000.00

7.7.a

Packet Pg. 80

Att

ach

men

t: U

RL

Inte

gra

tio

n S

up

po

rt I

nvo

ice

2247

(54

74 :

Co

ntr

act

- 20

- U

RL

Inte

gra

tio

n M

ain

ten

ance

& S

up

po

rt)

R E S O L U T I O N

5462 / SELogue Page 1

RESOLUTION AUTHORIZING A SETTLEMENT AGREEMENT

WHEREAS, in consideration of the outcome of an arbitrator’s ruling on a labor grievance that

required the payment of back wages to an individual Corrections Officer and a pending Equal

Employment Opportunity Commission complaint against the County, a Special Assistant State's Attorney

has entered into negotiations relative to the settlement of said matters; and

WHEREAS, a settlement has been negotiated in the amount of $90,000.00 to relieve all disputes,

release all current and future claims and avoid the cost of additional litigation.

NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois, that

the County Board Chairman is authorized to enter into a settlement agreement as outlined above and as

negotiated by the Special Assistant State’s Attorney on behalf of the County and McHenry County

Sheriff’s Office; and

BE IT FURTHER RESOLVED, that upon the receipt of executed settlement agreement and

release of claims, the Deputy County Administrator is hereby authorized to issue the payment in

accordance with the settlement agreement in the amount of $90,000 consisting of $60,011.04 in back

wages payable from OCA 320010-3010 (Sheriff/Corrections - Regular Salary) and $29,988.96 as a

settlement from the Tort Fund (OCA 180320-4031 Loss Fund and Reserve), subject to all applicable

deductions and federal and state withholdings; and


copy of this Resolution to the Sheriff, States Attorney, County Auditor, Director of Human Resources,

Deputy County Administrator, Associate County Administrator-Finance and the County Administrator.




7.8

Packet Pg. 81

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: States Attorney Woodstock, IL 60098 Category: Budget Prepared By: Susan E Logue

SCHEDULED

RESOLUTION DOC ID: 5462 A

Page 2

TO: McHenry County Board FROM: Melissa R Anderson DATE: October 13, 2016 SUBJECT: Resolution Authorizing a Settlement Agreement

Board / Committee Action Requested: Approval of a settlement with a Corrections Officer in

the amount of $90,000.

Background and Discussion: N/A


Impact on Budget (Revenue; Expenses, Fringe Benefits): The settlement amount ($90,000)

is to be paid in part from the McHenry County Tort Fund (OCA 180320-4031) and in part from

the Corrections personnel funds (OCA 320010-3010).



Impact on Other County Departments or Outside Agencies: N/A

Conformity to Board Ordinances, Policies and Strategic Plan: Board ordinances and the

Strategic Plan are not applicable to these matters. This settlement conforms to Board policies

and authorizations.

HISTORY:

10/03/16 Law & Justice RECOMMENDED

7.8

Packet Pg. 82

O R D I N A N C E

5463 / JDWallis Page 1

ORDINANCE AUTHORIZING AMENDMENT TO ORDINANCE NO. O-9711-42-107 ESTABLISHING JUROR PAY AND MILEAGE REIMBURSEMENT RATE

WHEREAS, Public Act 98-1132 altered the size of civil juries from 12 persons to 6 persons; and

WHEREAS, Public Act 98-1132 amended 55 ILCS 5/4-1101; which states; “Each county shall pay to grand and petit jurors for their services in attending courts the sums of $25 for the first day and thereafter $50 for each day of necessary attendance, or such higher amount as may be fixed by the county board.”; and

WHEREAS, Public Act 98-1132 was found to be facially unconstitutional by the Illinois Supreme Court on September 22, 2016; and

WHEREAS, having been found to be unconstitutional, the previous version of 55 ILCS 5/4-1101

(Public Act 097-0840) would become the prevailing statute. NOW, THEREFORE BE IT ORDAINED, by this County Board of McHenry County, Illinois that

the per diem to be paid to qualified citizens of McHenry County chosen to serve as petit jurors shall be paid $20.00 for each day of service, and

BE IT FURTHER ORDAINED, that the per diem amount for grand jurors and coroner jurors shall

be $20.00 for each day of service; and BE IT FURTHER ORDAINED, that all jurors will be compensated for round-trip mileage at the

rate specifically set at $0.10 per mile pursuant to 55 ILCS 5/4-11001; and BE IT FUTHER ORDAINED, that said payment schedule shall take effect immediately upon

passing the McHenry County Board; and BE IT FURTHER ORDAINED, that the County Clerk is hereby requested to distribute a certified

copy of this Ordinance to the Court Administrator; the Director of Purchasing; the County Auditor; the Associate County Administrator-Finance; and the County Administrator.




2016 IL 120377 (PDF)

097-0840 (PDF)

7.9

Packet Pg. 83

7.9.a

Packet Pg. 84

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 85

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 86

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 87

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 88

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 89

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 90

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 91

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 92

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 93

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 94

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 95

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 96

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

7.9.a

Packet Pg. 97

Att

ach

men

t: 2

016

IL 1

2037

7 (

5463

: J

uro

r C

om

pen

sati

on

)

AN ACT concerning local government.

Be it enacted by the People of the State of Illinois,

represented in the General Assembly:

Section 5. The Counties Code is amended by changing

Sections 4-11001 and 4-11002 as follows:

(55 ILCS 5/4-11001) (from Ch. 34, par. 4-11001)

Sec. 4-11001. Juror fees. Each county shall pay to grand

and petit jurors for their services in attending courts the sum

of $4 for each day of necessary attendance at such courts as

jurors in counties of the first class, the sum of $5 for each

day in counties of the second class, and the sum of $10 for

each day in counties of the third class, or such higher amount

as may be fixed by the county board.

In addition, jurors shall receive such travel expense as

may be determined by the county board, provided that jurors in

counties of the first class and second class shall receive at

least 10 cents per mile for their travel expense. Mileage shall

be allowed for travel during a juror's term as well as for

travel at the opening and closing of his term.

If a judge so orders, a juror shall also receive

reimbursement for the actual cost of day care incurred by the

juror during his or her service on a jury.

The juror fees for service, transportation, and day care

SB2492 Enrolled LRB097 12648 KMW 57134 b

Public Act 097-0840

7.9.b

Packet Pg. 98

Att

ach

men

t: 0

97-0

840

(54

63 :

Ju

ror

Co

mp

ensa

tio

n)

shall be paid out of the county treasury.

The clerk of the court shall furnish to each juror without

fee whenever he is discharged a certificate of the number of

days' attendance at court, and upon presentation thereof to the

county treasurer, he shall pay to the juror the sum provided

for his service.

Any juror may elect to waive the fee paid for service,

transportation, or day care, or any combination thereof.

(Source: P.A. 91-321, eff. 1-1-00.)

(55 ILCS 5/4-11002) (from Ch. 34, par. 4-11002)

Sec. 4-11002. Juror's fees on inquest. The fees of each

juror attending an inquest shall be fixed by the county board

at a sum not to exceed $10 per inquest and not to exceed $40 per

day, payable out of the county treasury, upon the certificate

of the coroner or acting coroner of the county wherein the

inquest was held. Any juror may elect to waive the fees paid

for attending an inquest.

(Source: P.A. 86-962.)

SB2492 Enrolled LRB097 12648 KMW 57134 b

Public Act 097-0840

7.9.b

Packet Pg. 99

Att

ach

men

t: 0

97-0

840

(54

63 :

Ju

ror

Co

mp

ensa

tio

n)

R E S O L U T I O N

5461 / SEHartman Page 1

RESOLUTION AUTHORIZING A FY2016 PAYMENT FOR AN APPROVED CHANGE ORDER IN CONNECTION WITH THE RADIO DISPATCH CONSOLE REPLACEMENT PROJECT

WHEREAS, on June 2, 2015, the County Board of McHenry County, Illinois approved Resolution

R-201506-32-188 authorizing an agreement with Motorola Solutions (State of Illinois contract) for the

purchase of radio dispatch consoles (MCC7500), Nice Logging, integration of the County overlay system

with the Statewide Starcom system, and implementation of a microwave backhaul system (collectively

referred to as the 'Project') at a cost not to exceed $1,707,031; and

WHEREAS, the costs for said Project are to be covered over a two year period, with fiscal year

2016 accounting for $853,515.50 due on June 23, 2016 and $878,011.39 due on June 23, 2017; and

WHEREAS, to ensure redundancy of the dispatch system in the event the T1 line should fail

between the County and Downers Grove, the County Board subsequently approved Resolution R-

201605-32-123 which authorized a change order to the project at an additional cost of $8,767.60; and

WHEREAS, Resolution R-201605-32-123 expressly stated that the additional change order cost

is to be paid with the final project payment in FY2017 and this is contrary to the contract agreement which

stipulates that half of the project payment is to be made in FY2016; and

WHEREAS, in order to make required payment of $4,383.30 in FY2016 and deviate from the

payment provisions stated in Resolution R-201605-32-123, amended authorization shall be required.


the payment provisions incorporated in Resolution R-201605-32-123 are hereby amended to authorize a

payment of $4,383.30, representing one half of the approved change order, to occur in FY2016 through

OCA 900020-6000 (Non-Departmental - Capital Projects); and


copy of this Resolution to Sheriff, the Director of Purchasing, the County Auditor, the Associate County

Administrator - Finance and the County Administrator.




7.10

Packet Pg. 100

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: County Administration Woodstock, IL 60098 Category: General Prepared By: Scott E Hartman

SCHEDULED


Page 2

TO: McHenry County Board FROM: Peter Austin DATE: October 13, 2016 SUBJECT: Resolution Authorizing a FY2016 Payment for an Approved Change Order in

Connection with the Radio Dispatch Console Replacement Project

Board / Committee Action Requested: Adoption of a resolution authorizing a 2016 payment

for an approved change order to the radio dispatch console replacement and related system

upgrades project.

Background and Discussion: On June 2, 2015, the McHenry County Board adopted

Resolution R-201506-32-188 which authorized an agreement with Motorola Solutions for the

replacement of radio dispatch consoles, Nice Logging, integration of the County overlay system

with the StarComm system and the implementation of a microwave back haul system. The total

approved project amount was $1,707,031.00 plus financing charges which was to paid in two

installments spread over fiscal years 2016 and 2017. Subsequently, on May 3, 2016, the

McHenry County Board adopted Resolution R-201605-32-123 which authorized approval of a

change order in the amount of $8,767.60 to provide redundancy in the event the T1 lines failed.

This resolution expressly stated that the change order payment would be made in FY2017 in

conjunction with the final project payment. However, the project contract stipulates that 1/2 half

of the project payment would be made in FY2016 and that would include half of the approved

change order amount ($4,383.80). This is contrary to the provisions of R-201605-32-123 and

therefore, authorization is necessary to allow for half of the change order payment to be made in

FY2016.

Payment 1 of the radio dispatch console replacement project in the amount of $853,516 has

already been made through OCA 900020-6000 (Non-Departmental - Capital Projects). A review

of this line item shows a remaining balance of $54,641.50 and there is a pending encumbrance

of $49,420 for the Government Center Fire Alarm Upgrade Consultant which would leave an

available balance of $5,221.50. No further encumbrances are known or expected and

therefore, there is sufficient budget remaining in OCA 900020-6000 to absorb this additional

expenditure without requiring a budget line item transfer or emergency appropriation.

Impact on Human Resources: None.

Impact on Budget (Revenue; Expenses, Fringe Benefits): None. This amount ($4,383.80)

can be absorbed in the current budget.

Impact on Capital Expenditures: None. This is an administrative change to the project.

7.10

Packet Pg. 101


Updated: 9/30/2016 9:15 AM by Mary Haines Page 3

Impact on Physical Space: None.

Impact on Other County Departments or Outside Agencies: None.

Conformity to Board Ordinances, Policies and Strategic Plan: The change order and

payment have already been authorized pursuant to R-201605-32-123.

HISTORY:


7.10

Packet Pg. 102

R E S O L U T I O N

5418 / SFSalgado Page 1

RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT FROM THE ILLINOIS DEPARTMENT OF

TRANSPORTATION (IDOT) FOR FISCAL YEARS 2016 AND 2017 AND AN EMERGENCY APPROPRIATION TO THE SHERIFF'S FISCAL YEAR 2016 BUDGET

WHEREAS, the McHenry County Sheriff's Office Patrol Division has been recognized by the

Illinois Department of Transportation for their effective work in implementing traffic safety campaigns; and

WHEREAS, the Illinois Department of Transportation has awarded the McHenry County Sheriff's

Office a Sustained Traffic Enforcement Program (STEP) grant award in the amount of $47,407.68 which

will allow the Sheriff's Office to conduct special enforcement for impaired driving mobilizations and/or

occupant mobilizations; and

WHEREAS, the STEP requires no local match by the county, but does require an emergency

appropriation to the Sheriff's Fiscal year 2016 budget and adjustment made to the submitted 2017 budget

to allow for the proper recording of the grant revenue and expenditures; and

WHEREAS, after review and discussion the Law & Justice and Finance & Audit Committees are

recommending approval by the County Board to accept the grant award and establish budget to account

for the $7,901.28 of the award through an emergency appropriation to the FY16 budget for the

Thanksgiving campaign, and to direct the Associate County Administrator - Finance to adjust the Sheriff's

FY2017 budget to account for the remaining $39,506.40 of the grant award.


hereby authorizes the Chairman of the Board on behalf of the McHenry County Sheriff to accept the IDOT

Sustained Traffic Enforcement Program Grant (STEP) award in the amount of $47,407.68; and

BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois, that an

emergency appropriation to the following budget line items in the Sheriff’s Fiscal Year 2016 budget is also

hereby authorized as follows to cover the expense of the Thanksgiving campaign:

Revenue:

OCA 320021-9407 Sheriff STEP Grant - Fed Gov’t Flow Through $7,902

Expenditures:

OCA 320021-3040 Sheriff STEP Grant - Overtime Salaries $7,902

BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that the

Associate County Administrator is hereby directed to bring forth an adjustment to the Fiscal Year 2017

draft budget in the amount of $39,507 for the remaining grant award to the meeting when the Board votes

to approve the budget; and


copy of this Resolution to McHenry County Sheriff, Human Resources Director, County Auditor, the

Associate County Administrator - Finance and the County Administrator.


7.11

Packet Pg. 103



7.11

Packet Pg. 104

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Sheriff's Department Woodstock, IL 60098 Category: Budget Prepared By: Sandra Salgado

SCHEDULED


Page 3

TO: McHenry County Board FROM: Sandra Salgado DATE: October 13, 2016 SUBJECT: Resolution Authorizing the Acceptance of the Sustained Traffic Enforcement

Program (STEP) Grant from the Illinois Department of Transportation (IDOT) for Fiscal Years 2016 and 2017 and an Emergency Appropriation to the Sheriff's Fiscal Year 2016 Budget

Board / Committee Action Requested: Acceptance of FY17 STEP Grant in the amount of

$47,407.68 of which $7,901.28 requires an emergency appropriation in FY16 for the

Thanksgiving Campaign.

Background and Discussion: This grant reimburses the McHenry County Sheriff's Office for

impaired driving mobilizations and/or occupant mobilizations (seat belt checks) details during

pre-determined dates. These dates correspond with high travel and holiday days and grant

specifies number of details, officers and hours the MCSO will enforce.

Impact on Human Resources: None

Impact on Budget (Revenue; Expenses, Fringe Benefits): Requires an emergency

appropriation to FY16for the month of November and the rest to FY17.

Impact on Capital Expenditures: None

Impact on Physical Space: None

Impact on Other County Departments or Outside Agencies: None

Conformity to Board Ordinances, Policies and Strategic Plan: None

HISTORY:


7.11

Packet Pg. 105

R E S O L U T I O N


RESOLUTION ACCEPTING THE BID FROM SOUTHERN FOLGER DETENTION EQUIPMENT COMPANY, LLC FOR $2,317,300 TO PROVIDE ELECTRONIC SECURITY

SYSTEM UPGRADES WITHIN THE COUNTY JAIL AND TO AUTHORIZE FUNDING FROM COUNTY RTA FUNDS

WHEREAS, the McHenry County Jail was established in 1837 and provides for the housing of

inmates awaiting trial and those who have been sentenced to less than 364 days. The inmate population

also includes Federal Immigrations and Customs Enforcement (ICE) detainees; and

WHEREAS, the Sheriff is the custodian of the Jail and those in custody and care of the jail; and

WHEREAS, in 2015 the Sheriff began working with County Administration, the Director of

Purchasing and the Director of Facilities to address the failure of the Jail's electronic security systems;

and

WHEREAS, in January of 2016, the Sheriff determined that it is in the best interest of those being

held in care of the Jail facility and those officers working within the facility, that the electronic security

system be upgraded; and

WHEREAS, resolution R-201601-32-023 was passed on January 19, 2016 moving SCAAP (State

Criminal Alien Assistance Program) grant funds into a line item to fund a security system analysis and

development of design and specs for the system upgrade; and

WHEREAS, this project was included in the capital project planning and identified as a project to

be funded by the County's RTA (regional transportation authority) funds; and

WHEREAS, the Sheriff worked with Wold Engineers, LattaTech and the Director of Purchasing

on a bid that was sent to twenty (20) vendors. Five (5) vendors responded and Southern Folger

Detention Equipment Company, LLC was the lowest responsive responsible bidder.

NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois hereby

authorizes the acceptance of Southern Folger Detention Equipment Company, LLC bid response to bid

#16-48 in the amount of $2,317,300 and authorizes the County to enter into an agreement for the work

described in said bid; and

BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois hereby

authorizes the use of RTA funds for bid #16-48 in the amount of $2,317,000 to complete the McHenry

County Jail electronic security upgrade project in 2017; and


copy of this Resolution to the Sheriff, the Director of Purchasing, the Director of Facilities, the Auditor, the

Associate County Administrator-Finance, the Deputy County Administrator, and the County Administrator.


_______________________________ Joseph Gottemoller, Chairman

7.12

Packet Pg. 106

McHenry County Board ATTEST: _________________________________ Mary E. McClellan, County Clerk ATTACHMENTS:

16-48 SUMMARY SHEET - UNOFFICIAL RESULTS (PDF)

7.12

Packet Pg. 107

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: Sheriff's Department Woodstock, IL 60098 Category: Contract & Agreement Prepared By: Sandra Salgado

SCHEDULED


Page 3

TO: McHenry County Board FROM: Sandra Salgado DATE: October 13, 2016 SUBJECT: Resolution Accepting the Bid from Southern Folger Detention Equipment

Company, LLC for $2,317,300 to Provide Electronic Security System Upgrades Within the County Jail and to Authorize Funding from County RTA Funds

Board / Committee Action Requested: The McHenry County Sheriffs Office requests the

County acceptance of a bid from Southern Folger Detention Equipment Co and contract with

them to perform the County Jail electronic security upgrades.

Background and Discussion: The McHenry County Jail has been in need of updating the

electronic security system as there have been failures occurring over the past several years.

These failures put the inmates and officers in unsafe conditions as the systems are off line and

staff cannot see or hear each other. In January of 2016, the County Board passed resolution R-

201601-32-023 authorizing the Sheriff's Office to move SCAAP Grant dollars into a line item for

professional services. This allowed the Sheriff's office to work with Wold and Latta Tech to do

a security system analysis and develop design and bid specs for the upgrade project. This

project is also on the county's capital improvement plan and has been identified as one of the

projects to be funded by the county's RTA funds. MCSO worked with Purchasing and County

Admin and sent for requests to bid (bid #16-48) to twenty (20) vendors and received five (5)

bids. Southern Folgers Detention Equipment Co was the lowest responsible bidder for all work

outlined including alternate 1 and 2 identified in the bid request.


Impact on Budget (Revenue; Expenses, Fringe Benefits): The County Board has identified

RTA funds as the funding source for this project at $2,317,300 with a completion date of May

31, 2017.

Impact on Capital Expenditures: This project is identified on the capital plan.


Impact on Other County Departments or Outside Agencies: Facilities has been involved in

this process.

Conformity to Board Ordinances, Policies and Strategic Plan: Yes.

7.12

Packet Pg. 108


Updated: 9/29/2016 9:32 AM by Mary Haines Page 4


16-48 SUMMARY SHEET - UNOFFICIAL RESULTS (PDF)

HISTORY:


7.12

Packet Pg. 109

7.12.a

Packet Pg. 110

Att

ach

men

t: 1

6-48

SU

MM

AR

Y S

HE

ET

- U

NO

FF

ICIA

L R

ES

UL

TS

(54

58 :

co

un

ty ja

il el

ectr

on

ic s

ecu

rity

R E S O L U T I O N


RESOLUTION AWARDING A ONE YEAR CONTRACT WITH KIESLER POLICE SUPPLY (12/1/2016-11/30/2017) WITH THE OPTION OF TWO ADDITIONAL YEARS (12/01/2017-

11/30/18 & 12/1/2018-11/30-2019)

WHEREAS, the McHenry County Sheriff's Department requires the purchase of non-lead primer,

Green Elite ammunition for training at the Sheriff’s outdoor shooting range; and

WHEREAS, the McHenry County Sheriff's Department worked with the Director of Purchasing to

issue a bid (#16-66) for the purchase of said ammunition, sending it to ten (10) potential vendors with five

(5) vendors responding; and

WHEREAS, after reviewing all of the required materials, the Sheriff and the Director of

Purchasing are recommending Kiesler Police Supply, Inc. of Jefferson, Indiana as the most responsive,

responsible bidder; and

WHEREAS, the Sheriff fiscal year 2017 budget contains budget for range supplies in the amount

of $77,000 under budget line item OCA 320023-5280 (Sheriff Special Services - Range Supplies); and

WHEREAS, after review and discussion the Law & Justice and Finance & Audit Committees are

recommending the County Board approve the contract with Kiesler Police Supply, Inc.


the Chairman of the Board is hereby authorized to enter into a one year contract with two additional

option years with Kiesler Police Supply, Inc., for the purchase of ammunition at a cost not to exceed

$40,000; and

BE IT FURTHER RESOLVED, that the Sheriff’s fiscal year 2017 budget contains budget under

budget line item OCA 320023-5280 (Sheriff Special Services - Range Supplies) for the purchase of said

ammunition; and


copy of this Resolution to the McHenry County Sheriff, Director of Purchasing, the County Auditor, the

Associate County Administrator and the County Administrator.




Copy of #16-66 Summary Sheet (XLSX)

7.13

Packet Pg. 111


SCHEDULED


Page 2

TO: McHenry County Board FROM: Sandra Salgado DATE: October 13, 2016 SUBJECT: Resolution Awarding a One Year Contract with Kiesler Police Supply (12/1/2016-

11/30/2017) with the Option of Two Additional Years (12/01/2017-11/30/18 & 12/1/2018-11/30-2019)

Board / Committee Action Requested: The McHenry County Sheriff's Office is requesting

approval to accept Kiesler Police Supply as the lowest responsive responsible bidder to bid#16-

66.

Background and Discussion: The McHenry County Sheriff's Office requires lead free

ammunition to be used at the range for training. The MCSO worked with the Director of

Purchasing to release Bid(bid#16-66). Training is an essential part of our responsibility to the

public and we take firearm training very seriously. In order to ensure the safety and security of

our citizens, we must train with ammunition that weighs, sounds and fires like our duty

ammunition. This bid was sent to ten vendors with five responses. We have a current contract

with Kiesler Police Supply for our duty ammunition.


Impact on Budget (Revenue; Expenses, Fringe Benefits): This is budget for $77,000 out of

OCA: 320023-5280- Range Supplies




Conformity to Board Ordinances, Policies and Strategic Plan: Yes


Copy of #16-66 Summary Sheet (XLSX)

HISTORY:


7.13

Packet Pg. 112

Vendor

City / State

ORGINAL SIGNATURE

MANDATORY PAGES

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option

Year 3December 1, 2016 - Quantity December 1, 2017 - Quantity December 1, 2018 - QuantityNovember 30, 2017 Discount November 30, 2018 Discount November 30, 2019 Discount

1000 round case 1000 round case 1000 round case

9mm, Luger, 124gr HydraShok 274.40 TBD TBD

.40 S&W 165gr HydraShok 323.32 TBD TBD

.45 ACP, 230gr HydraShok 406.25 TBD TBD

TOTAL $1,003.97 $0.00 $0.00 $0.00 $0.00 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



5.56 (.223) 77gr Boat Tail Hollow Pointbid 200/case (bid

price $123.20 x2.5

for comparison) 308.00 TBD TBD200 round case 200 round case 200 round case

146.32 TBD TBD

TOTAL $454.32 $0.00 $0.00 $0.00 $0.00 $0.00

.308 168gr Boat Tail Hollow Point

Hornaday TAP

SECTION II – Duty Rifle Ammunition

ü Not case

lotItem Description

Vendor

SUMMARY SHEET

County of McHenry Purchasing Dept

Date: 08/26/2016 @ 2:00

Bid/RFP: BID 16-66 Ammunition

for Sheriff's Department

Item Description

KIESLER POLICE SUPPLY

Jeffersonville IN

Yes

ü Not case

lot

Yes

SECTION I – Duty Hand Gun Ammunition

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 113

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



55gr FMJ Boat Tail 174.00 TBD TBD

TOTAL $174.00 $0.00 $0.00 $0.00 $0.00 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



9mm FOF Green Marking Round 255.00 TBD TBD

TOTAL $255.00 $0.00 $0.00 $0.00 $0.00 $0.00

GRAND TOTAL $1,887.29 $0.00 $0.00 $0.00 $0.00 $0.00

# of days for delivery after receipt of PO:

note: price is firm until 11/30/17 renewal price is TBD at this time

Vendor

30-240 varies per round

Vendor

SHORE GALLERIES

SECTION III – Federal Ball Type Ammunition

ü Not case

lotItem Description

SECTION IV – Simunitions

ü Not case

lotItem Description

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 114

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



City / State

ORGINAL SIGNATURE

MANDATORY PAGES

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



9mm, Luger, 124gr HydraShokalternate:

Fiocchi for all 263.75 259.00 271.65 266.75 279.80 274.75

.40 S&W 165gr HydraShok 306.95 298.00 315.95 306.95 325.45 316.25

.45 ACP, 230gr HydraShokprice $221.45

doubled for

comparison) 442.90 430.00 456.00 442.90 469.60 456.00

TOTAL $1,013.60 $987.00 $1,043.60 $1,016.60 $1,074.85 $1,047.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



5.56 (.223) 77gr Boat Tail Hollow Pointbid 200/case (bid

price $133.90 x2.5

for comparison) 334.75 325.00 344.87 334.75 355.00 344.87200 round case 200 round case 200 round case

207.00 201.00 213.25 207.00 219.50 213.25

TOTAL $541.75 $526.00 $558.12 $541.75 $574.50 $558.12

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option

Year 3


yes

yes


ü Not case

lotItem Description


ü Not case

lotItem Description


Hornaday TAP

Lincolnwood IL

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 115

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



December 1, 2016 - Quantity December 1, 2017 - Quantity December 1, 2018 - QuantityNovember 30, 2017 Discount November 30, 2018 Discount November 30, 2019 Discount


55gr FMJ Boat Tail

bid 1000/case (bid

price $300.00

divided by 2 for

comparison) 150.00 292.00 309.00 300.00 318.25 309.00

TOTAL $150.00 $292.00 $309.00 $300.00 $318.25 $309.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



9mm FOF Green Marking Round no bid no bid no bid no bid no bid no bid

TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

GRAND TOTAL $1,705.35 $1,805.00 $1,910.72 $1,858.35 $1,967.60 $1,914.12


Vendor

City / State

ORGINAL SIGNATURE

MANDATORY PAGES

30-90 days

ü Not case

lotItem Description


ü Not case

lotItem Description

Vendor

STREICHER'S POLICE EQUIPMENT

Minneapolis MN

yes

yes

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 116

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



9mm, Luger, 124gr HydraShok no bid no bid no bid no bid no bid no bid

.40 S&W 165gr HydraShok no bid no bid no bid no bid no bid no bid

.45 ACP, 230gr HydraShok no bid no bid no bid no bid no bid no bid

TOTAL $0.00 $0.00 $0.00 $0.00 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



5.56 (.223) 77gr Boat Tail Hollow Point discontinued no bid discontinued; no bid discontinued; no bid200 round case 200 round case 200 round case

221.90 na 226.33 na 230.85 na

TOTAL $221.90 $0.00 $226.33 $0.00 $230.85 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



55gr FMJ Boat Tail no bid no bid no bid no bid no bid no bid


Hornaday TAPAMAX 80965


ü Not case

lotItem Description


ü Not case

lotItem Description


ü Not case

lotItem Description

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 117

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



9mm FOF Green Marking Round no bid no bid no bid no bid no bid no bid

TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

GRAND TOTAL $221.90 $0.00 $0.00 $0.00 $230.85 $0.00


SAVINGS

Vendor

City / State

ORGINAL SIGNATURE

MANDATORY PAGES

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option


60-90 days


ü Not case

lotItem Description


ü Not case

lotItem Description

Vendor

US GUN DEPOT LLC

Tarpon Springs FL

yes

yes

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 118

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00




9mm, Luger, 124gr HydraShok 932.93 see bid 941.81 see bid 950.70 see bid

.40 S&W 165gr HydraShok 1,058.40 see bid 1,068.48 see bid 1,078.56 see bid

.45 ACP, 230gr HydraShok 1,034.25 see bid 1,044.10 see bid 1,053.95 see bid

TOTAL $3,025.58 $0.00 $3,054.39 $0.00 $3,083.21 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



5.56 (.223) 77gr Boat Tail Hollow Point 486.94 see bid 491.58 see bid 496.21 see bid200 round case 200 round case 200 round case

281.51 see bid 284.19 see bid 286.87 see bid

TOTAL $768.45 $0.00 $775.77 $0.00 $783.08 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



55gr FMJ Boat Tail 176.93 see bid 178.61 see bid 180.30 see bid

TOTAL $176.93 $0.00 $178.61 $0.00 $180.30 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option

Year 3

lotItem Description


ü Not case

lotItem Description



Hornaday TAP


ü Not case

lotItem Description

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 119

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



December 1, 2016 - Quantity December 1, 2017 - Quantity December 1, 2018 - QuantityNovember 30, 2017 Discount November 30, 2018 Discount November 30, 2019 Discount


9mm FOF Green Marking Round 446.25 see bid 450.50 see bid 454.75 see bid

TOTAL $446.25 $0.00 $450.50 $0.00 $454.75 $0.00

GRAND TOTAL $4,417.21 $0.00 $4,459.27 $0.00 $4,501.34 $0.00


Vendor

City / State

ORGINAL SIGNATURE

MANDATORY PAGES

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



9mm, Luger, 124gr HydraShok n/a n/a n/a n/a n/a n/a

ü Not case

lotItem Description

45 days

Vendor

ü Not case

lotItem Description

WILLIAMS SHOOTERS SUPPLY

Quincy IL

yes

yes


UNOFFICIAL RESULTS

7.13.a

Packet Pg. 120

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



.40 S&W 165gr HydraShok n/a n/a n/a n/a n/a n/a

.45 ACP, 230gr HydraShok n/a n/a n/a n/a n/a n/a

TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



5.56 (.223) 77gr Boat Tail Hollow Point n/a n/a n/a n/a n/a n/a200 round case 200 round case 200 round case

198.00 208.00 218.00

TOTAL $198.00 $0.00 $208.00 $0.00 $218.00 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option



55gr FMJ Boat Tail n/a n/a n/a n/a n/a n/a

TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Year 1 Year 1Option

Year 2

Option

Year 2

Option

Year 3

Option




ü Not case

lotItem Description


ü Not case

lotItem Description


Hornaday TAP AMAX


ü Not case

lotItem Description

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 121

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

SUMMARY SHEET


Date: 08/26/2016 @ 2:00



9mm FOF Green Marking Round n/a n/a n/a n/a n/a n/a

TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

GRAND TOTAL $198.00 $0.00 $208.00 $0.00 $218.00 $0.00


Sent to 10 potential bidders. Submittals received from 5 .

90 days

UNOFFICIAL RESULTS

7.13.a

Packet Pg. 122

Att

ach

men

t: C

op

y o

f #1

6-66

Su

mm

ary

Sh

eet

(53

96 :

kie

sler

po

lice

sup

ply

)

R E S O L U T I O N


RESOLUTION AUTHORIZATION A CONTRACT WITH CROWNE INDUSTRIES OF STREAMWOOD, ILLINOIS TO REPLACE THE MCHENRY COUNTY SHERIFF'S GARAGE

UNDERGROUND FUEL STORAGE TANK SUMP PITS AND SUBMERSIBLE TURBINE SUMP PUMPS

WHEREAS, the McHenry County Sheriff's Office is responsible for the management of the

County fleet and software that tracks fuel usage by all departments and vehicles; and

WHEREAS, the McHenry County Garage oversees the upkeep and inspections of the two

underground fuel storage tanks and pumps; and

WHEREAS, it has been determined through an annual inspection that the sump pits and sump

pumps serving the underground fuel storage tanks are in need of replacement due to age and

deteriorated condition; and

WHEREAS, the Sheriff's Office worked with the Facilities Department, Risk Management and

Purchasing Department to issue Bid #16-68 for replacement of both sump tanks and pumps in

accordance with the McHenry County Purchasing Ordinance; and

WHEREAS, in addition to the public bid requirements, eleven prospective vendors were directly

contacted regarding the bid opportunity and two responses were received; and

WHEREAS, it has been determined that Crowne Industries of Streamwood, Illinois submitted the

lowest responsible bid in the amount of $65,700.00.


the Chairman of the Board is hereby authorized to enter into a contract with Crown Industries of

Streamwood, Illinois to replace the fuel storage sump pits and pumps in accordance with the

specifications outlined is Bid #16-68 in an amount not to exceed $65,700 payable through General Fund

OCA 900020-4570 (Non-Departmental Contingency Fund); and


copy of this Resolution to the Sheriff, Director of Facilities, Director of Purchasing, Auditor, Deputy County

Administrator, Associate County Administrator-Finance and the County Administrator.



7.14

Packet Pg. 123



7.14

Packet Pg. 124


SCHEDULED


Page 3

TO: McHenry County Board FROM: Sandra Salgado DATE: October 13, 2016 SUBJECT: Resolution Authorization a Contract with Crowne Industries of Streamwood,

Illinois to replace the McHenry County Sheriff's Garage Underground Fuel Storage Tank Sump Pits and Submersible Turbine Sump Pumps

Board / Committee Action Requested: Authorize a contract with Crowne Industries to replace

the sump pits and pumps serving the County's underground fuel storage tanks.

Background and Discussion: The MCSO garage manages the County's fleet of vehicles

(except for DOT) and manages fuel use. During an annual inspection, it was determined that

the sump pits serving the two underground tanks are deteriorated and the pumps are at end of

life. Before there is infiltration, failure or other liability due to the deteriorated condition of the

sump pit and age of the pumps, it recommended that they be replaced as soon as possible.

MCSO worked with Risk Management, Facilities and Purchasing to develop bid specifications

and solicit bids for this work in accordance with the McHenry County Purchasing Ordinance. In

addition to the public notification, the Request for Bid was sent directly to eleven prospective

bidders and two bids were received. Crowne Industries of Streamwood, Illinois submitted the

lowest responsive responsible bid in the amount of $65,700.


Impact on Budget (Revenue; Expenses, Fringe Benefits): This project will be funded

through the non-departmental contingency fund (OCA 900020-4570) which has sufficient

available funding for this expenditure.




Conformity to Board Ordinances, Policies and Strategic Plan: Yes



7.14

Packet Pg. 125


Updated: 9/30/2016 1:47 PM by Scott E Hartman Page 4

HISTORY:


7.14

Packet Pg. 126

7.14.a

Packet Pg. 127

Att

ach

men

t: 1

6-68

SU

MM

AR

Y S

HE

ET

UN

OF

FIC

IAL

RE

SU

LT

S (

5434

: F

uel

sto

rag

e ta

nk

sum

p p

it

R E S O L U T I O N

5480 / RASarbau Page 1

RESOLUTION AUTHORIZING THE USE OF THE REGIONAL TRANSPORTATION AUTHORITY (RTA) QUARTER CENT SALES TAX FUND FOR THE REPLACEMENT OF THE

GOVERNMENT CENTER FIRE ALARM SYSTEM, THE JAIL SECURITY/DOOR SYSTEM, AND THE PURCHASE OR LEASE OF SQUAD CAR VIDEO CAMERAS FOR THE

SHERIFF'S DEPARTMENT AT A TOTAL COST OF $3,282,500

WHEREAS, on January 18, 2008 the Illinois Legislature adopted Public Act 95-708 (70 ILCS

3615/4.03.3) which allowed for the collar counties of Cook County to collect an additional quarter cent sales tax from all retail sales generated within the respective county; and

WHEREAS, it was/is the intent of the Illinois Legislature that this new quarter cent sales tax be

used to fund much needed transportation/transit improvements and public safety initiatives in the collar counties; and

WHEREAS, on August 5, 2008 the County Board of McHenry County, Illinois passed Resolution

R-200808-12-210 authorizing a policy on the utilization of the new quarter cent sales tax funds, which included the following language: The purpose of this policy is to establish a priority of the utilization of the revenue generated by a quarter cent sales tax by the McHenry County Board; to provide a means to review and adjust the policy from time to time; and, to determine the appropriate accounting for the sources and uses of the funds. The Policy further states: The McHenry County Board intends that the funds generated by the quarter cent sales tax will be used for the purposes of funding the McHenry County Board’s approved long-range transportation plan; and

WHEREAS, the policy also includes a Policy Review section that reads: The McHenry County

Board shall review and affirm this policy annually as part of the annual budget process of the County Board. Any changes to be made to this policy shall originate in the Transportation Committee and the Finance & Audit Committee and shall be submitted to the McHenry County Board for a vote; and

WHEREAS, the County Board has determined the following items have risen to a level of

urgency for being replaced and meet the qualification as public safety initiatives that would allow for funding from the Regional Transportation Authority (RTA) quarter cent sales tax funds:

Project Description FY 2017

Gov’t Center Fire Alarm System Replacement $570,000 Jail Security/Door System Replacement $2,300,000 Replacement of Video Cameras (Purchase/Lease?) $412,500 Total Funding Needs $3,282,500

WHEREAS, to accommodate the shift in RTA funds from transportation projects to safety

projects, changes to the County’s 2016 to 2020 Transportation Program will be necessary; and WHEREAS, after healthy discussions by the Transportation and Finance & Audit Committees, it

is their recommendation that the County Board approve utilizing a total amount of $3,282,500 of the RTA quarter cent sales tax to fund the three (3) public safety projects as shown above for fiscal year 2017.


hereby directs and authorizes the use of the RTA quarter cent sales tax funds for the replacing the Government Center Fire Alarm System, the Jail Security/Door System, and Squad Car Video Cameras at a cost not to exceed $3,282,500 in order to address the public safety needs as presented above; and

BE IT FURTHER RESOLVED, it is the intent of the County Board to maintain and follow the

policy approved in fiscal year 2008, placing priority for use of the RTA tax funds on Board approved

7.16

Packet Pg. 128

Transportation projects; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified

copy of this Resolution to the Director of Transportation/County Engineer; the McHenry County Sheriff; the Director of Facilities; the Director of Purchasing; the County Auditor; the County Treasurer; the Deputy County Administrator; the Associate County Administrator – Finance; and the County Administrator.




7.16

Packet Pg. 129

McHenry County Board Meeting: 10/13/16 08:15 AM County Board Room Department: County Administration Woodstock, IL 60098 Category: General Prepared By: Ralph Sarbaugh

SCHEDULED


Page 3

TO: McHenry County Board FROM: Ralph Sarbaugh DATE: October 13, 2016 SUBJECT: Resolution Authorizing the Use of the Regional Transportation Authority (RTA)

Quarter Cent Sales Tax Fund for the Replacement of the Government Center Fire Alarm System, the Jail Security/Door System, and the Purchase or Lease of Squad Car Video Cameras for the Sheriff's Department at a Total Cost of $3,282,500

Board / Committee Action Requested: Approval to utilize Regional Transportation Authority (RTA) quarter cent sales tax funds for the replacement of the Government Center Fire Alarm System, the Jail Security/Door System, and the purchase or lease of Video Cameras for the Sheriff's squad cars in amount not to exceed $3,282,500 over a two year period. Background and Discussion: The County Board has been made aware of the need to replace the Government Center Fire Alarm System, the Jail Security/Door System, and Portable Radios (utilized by the Sheriff, the Division of Transportation, and other departments). The Government Center Fire Alarm System and the Jail Security/Door System have had several operational issues, placing the general public, inmates and staff in possible life threatening danger, along with placing additional burden on the County's budget for repair costs. The Video Cameras used by the Sheriff's patrol officers in their squad vehicles have been failing due to the age of the equipment. Currently there are only 8 cameras functioning in vehicles, causing concern for the officers safety. All three (3) of these projects qualify as public safety needs and can be funded from the RTA quarter cent sales tax funds. The Transportation and Finance & Audit Committees are recommending the use of these funds to cover the costs of the needed replacements, utilizing funds the County has, and delaying the need to issue debt. Impact on Human Resources: N/A Impact on Budget (Revenue; Expenses, Fringe Benefits): If approved, a resolution will be presented for each project, creating the budget to account for the project cost. Impact on Capital Expenditures: All three projects will be considered Capital Expenditures. Impact on Physical Space: N/A Impact on Other County Departments or Outside Agencies: May possibly delay the start of a planned Transportation project. Conformity to Board Ordinances, Policies and Strategic Plan: Yes

7.16

Packet Pg. 130

FOLIO PAYMENTDATE NUMBER NUMBER VENDOR DESCRIPTION OF EXPENSE AMOUNT BALANCE

Beginning Balance 12/01/2015 400,000.0001/21/16 ZZZ200038 Open Encumbrance Roll (6,000.00) 406,000.0001/22/16 DP203846 American Legal Publishing Work on Codifying County Ordinances 6,000.00 400,000.0012/17/15 VD305604 Mary Gardner PC Gonigam Release and Settlement Agreement 104,402.96 295,597.0404/11/16 VC270716 Kluber Inc Update Master Plan - SAO & Health Dept 19,950.00 275,647.0404/18/16 VD307829 Wave Communications Inc Relamp of Tower Incandescent Bulbs 960.00 274,687.0404/25/16 VD307931 IUOE Local 150 AFLCIO Settlement in Case No. 15 CH 424 25,000.00 249,687.0405/22/16 VD308411 Paddock Publication Legal Notice Publication - Court #15DV943 75.00 249,612.0405/26/16 VD308491 McHenry County Collector Tax Payment 50.44 249,561.6008/12/16 VD309708 Crown Lift Trucks Repair of Pallet Truck 209.76 249,351.84

Reconciliation to the IFMS Accounting System Report Ending Balance 249,351.84 IFMS Ending Balance (249,351.84)

0.00

2015-2016 FISCAL YEARGENERAL FUND CONTINGENCY ACCOUNT

STATEMENT OF ACTIVITY09/30/16

9.2

Packet P

g. 131

Communication: Contingency Report as of 9-30-2016 (Reports)

Agenda - Thursday, October 13, 2016

Documents

Transcript of Agenda - Thursday, October 13, 2016