Agenda · The purpose of this report is to provide detailed monthly payroll accrual activity for a...

Agenda • Purpose

• Report Overview

• Report Details

Purpose • Report consolidation

• All data elements are available

• Reporting enhancements

• Consistency

Report Overview SAR PR New Payroll Cost & Hours Report

• Payroll Provider Detail Transactions

• Payroll Costs with Budgetary Impact

• Payroll Spendlines

• Monthly Accruals

• Leave Accruals

• Receivables & Collections

• Recertified Payroll

• Payroll Summary by BOC

Payroll Provider Detail Transactions ________________________________________________________

PURPOSE:

This worksheet will return data received from the Payroll Provider files. Our customers will have access to all data elements needed to perform payroll analysis.

RECORD TYPES INCLUDED:

Collections Receivables Payables Non Payables (Comp time, telework)

See Appendix B: EOR Definitions and Field Types

PARAMETERS:

Customers will enter a beginning and ending processed year-pay period. This can be a range or a single pay period.

Customers will enter the entire fund or the 3 digit customer code% (wildcard) in the ‘Enter Fund’ section.

The payroll provider calendars provide the pay period details.

See Appendix A: Payroll Provider Calendars


Parameter Examples:


PAGE ITEMS:

Worksheet is filtered by Customer Code, Audit Type, and Interface Status.


See example on next page: Payroll Provider Detail Transactions

SAR PR Payroll Cost & Hours Report Payroll Provider Detail Transactions 04-APR-17 11.10.07 AM Enter Beginning Processed Yearpp : '201704' , Enter Ending Processed Yearpp : '201704' , Enter Fund : 'ABC%'Payroll Provider Detail TransactionsCustomer Code:ABC Audit Type:CURRENT Interface Status:GENERAL LEDGER

Src Appr Code Fund BFY BOC Src Acct Code Internal Org Cam 1 Full Name Hours Amount Processed Yearpp

Covered Yearpp Activity Type Rec Type Gl Date

5G6 ABC0186RB1515XX 2015 111005 039XXX025XXXXXXXXXXXXXXX ABCGNN00A0000 ABCPS0000000 SANTA CLAUS 0.00 97.88 201704 201704 ORIGINAL COLLECTION 21-Mar-20175G6 ABC0186RB1515XX 2015 111005 043XXX025XXXXXXXXXXXXXXX ABCGNN00A0000 ABCPS0000000 SANTA CLAUS 0.00 2,522.93 201704 201704 CORRECTED NCOLLECTION 21-Mar-20177G6 ABC0186RB1717XX 2017 111001 003XXX025XXXXXXXXXXXXXXX ABCGNN00A0000 ABCPS0000000 SANTA CLAUS -80.00 -7,026.40 201704 201623 ORIGINAL PAYABLE 13-Mar-20177G6 ABC0186RB1717XX 2017 111001 003XXX025XXXXXXXXXXXXXXX ABCGNN00A0000 ABCPS0000000 SANTA CLAUS -80.00 -7,026.40 201704 201624 ORIGINAL PAYABLE 13-Mar-20177G6 ABC0186RB1717XX 2017 121109 003XXX025XXXXXXXXXXXXXXX ABCGNN00A0000 ABCPS0000000 SANTA CLAUS 0.00 -101.88 201704 201702 ORIGINAL PAYABLE 13-Mar-20177G6 ABC0186RB1717XX 2017 121109 003XXX025XXXXXXXXXXXXXXX ABCGNN00A0000 ABCPS0000000 SANTA CLAUS 0.00 -101.88 201704 201703 ORIGINAL PAYABLE 13-Mar-2017

-160.00 -11,635.75

Payroll Costs with Budgetary Impact ___________________________________________________________________________________

PURPOSE:

The purpose of this report is to return the budgetary impact of payroll costs and validate EOR records in GL to payroll spendlines. The report has been conditioned to only display transactions with budgetary impact excluding Accruals.


Payable Collection


PARAMETERS:

Customers will enter a beginning and ending processed year-pay period. This can be a range or a single pay period.

Customers will enter the entire fund or just the 3 digit customer code% (wildcard) in the ‘Enter Fund’ section.

The payroll provider calendars provide the pay period details.

See Appendix A: Payroll Provider Calendars


Parameter Examples:


PAGE ITEMS:


See Appendix J: EOR Definitions and Field Types

See example on next page: Payroll Costs with Budgetary Impact

SAR PR Payroll Cost & Hours Report Payroll Costs with Budgetary Impact 27-MAR-17 05.09.13 PM Enter Beginning Processed Yearpp : '201624' , Enter Ending Processed Yearpp : '201624' , Enter Fund : 'ABC3200DA1616XX'Payroll Costs with Budgetary ImpactCustomer Code:ABC

Audit Type:CURRENT Interface Status:GENERAL LEDGER

Src Appr Code Fund BFY BOC Src Acct Code Internal Org Cam 1 Full

Name Hours Amount Processed Yearpp Covered Yearpp Activity Type Rec Type Gl Date

5G6 ABC0186RB1515XX 2015 111005 039XXX025XXXXXXXXXXABCGNN ABCPS00SANTA C 0.00 1,389.00 201704 201704 ORIGINAL PAYABLE 21-Mar-20175G6 ABC0186RB1515XX 2015 111005 043XXX025XXXXXXXXXXABCGNN ABCPS00SANTA C 0.00 86.12 201704 201704 CORRECTED NON-INTER PAYABLE 21-Mar-20177G6 ABC0186RB1717XX 2017 111001 003XXX025XXXXXXXXXXABCGNN ABCPS00SANTA C -80.00 20.14 201704 201623 ORIGINAL PAYABLE 13-Mar-2017

-80.00 1,495.26

Payroll Spendlines ___________________________________________________________________________________

PURPOSE:

The purpose of this worksheet is to tie Payroll General Ledger spendline balances to the Payroll Costs with Budgetary Impact worksheet.

PARAMETERS:

Customers will enter any combination of the %pay period and pay year% as shown below:

%01 2017%

%2017%

Note – If you are entering Pay Period and Pay Year, a space must separate pay period and pay year.


In order to complete the comparison, the exact pay year-period and Fund parameters needs to be used in the Payroll Costs with Budgetary Impact worksheet

Parameter Examples:

Payroll Spendlines ___________________________________________________________________________________

PAGE ITEMS:

Payroll Spendlines worksheet is filtered by Fund.

Customers can view ALL funds by selecting ALL in the drop down menu by fund or individual funds.

See example on next page: Payroll Spendlines

SAR PR Payroll Cost & Hours Report Payroll Spendlines 27-MAR-17 05.05.03 PM Spend Lines Fund : 'ABC3200DA1616XX' , Enter Pay Period Pay Year : '%24 2016%'Payroll SpendlinesExpenditure Number Fund Expenditures BOC Internal Org Aff Cost Pool CAM1 Cat B Apor Aff Program Period Na Gl DateABC PAY 24 2016 25013 ARC PAYROLL PAY ABC3200DA1616XX 1,389.00 115301 ABC2011000000 XXXXXXXXXX XXXXXXXXXXXX XXXXXXX XXXXXXXXX 2017-03 20-Dec-2016ABC PAY 24 2016 25013 ARC PAYROLL PAY ABC3200DA1616XX 86.12 121104 ABC2011000000 XXXXXXXXXX XXXXXXXXXXXX XXXXXXX XXXXXXXXX 2017-03 20-Dec-2016ABC PAY 24 2016 25013 ARC PAYROLL PAY ABC3200DA1616XX 20.14 121109 ABC2011000000 XXXXXXXXXX XXXXXXXXXXXX XXXXXXX XXXXXXXXX 2017-03 20-Dec-2016

Total: $1,495.26

Monthly Accruals __________________________________________________________

PURPOSE:

The purpose of this report is to provide detailed monthly payroll accrual activity for a specific pay period.

The Payroll Provider Calendar provides the pay period used for each monthly payroll accrual.

See Appendix A: Payroll Provider Calendar

RECORD TYPE INCLUDED:

Monthly Accrual

PARAMETERS:

Customers will enter the beginning and ending processed pay period that the monthly accrual was based on.


Parameter Examples:

Monthly Accruals __________________________________________________________

PAGE ITEMS:

Worksheet is filtered by Customer Code, Audit Type, and Interface Status. Users can pull up additional page items as needed.


See example on next page: Monthly Accruals

SAR PR Payroll Cost & Hours Report Monthly Accruals 04-APR-17 11.21.02 AM Enter Beginning Processed Yearpp : '201704' , Enter Ending Processed Yearpp : '201704' , Enter Fund : ABC%'

Customer Code:ABC Audit Type:CURRENT Interface Status:GENERAL LEDGERMonthly Accruals

Src Appr Code Fund BFY BOC Src Acct Code Internal Org Cam 1 Full Name Amount Processed

YearppCovered Yearpp Activity Type Rec Type Journal Name Gl Date Schd

Number File Name Ussgl Trans Code

7G6 ABC0186RB1717XX 2017 121104 015XXX025XXABCGNA0000000 ABCPS0000000 SANTA CLAUS 292.11 201704 201704 ORIGINAL MONTHLY ACCRUAL ABC PAY 04 2017 26271 AR 21-Mar-2017 7BN041 83abc17pp0401 PAYROLL RS02M7G6 ABC0186RB1717XX 2017 121104 015XXX025XXABCGNA0000000 ABCPS0000000 SANTA CLAUS 295.25 201704 201704 ORIGINAL MONTHLY ACCRUAL ABC PAY 04 2017 26271 AR 21-Mar-2017 7BN041 83abc17pp0401 PAYROLL RS02M7G6 ABC0186RB1717XX 2017 121104 015XXX025XXABCGNA0000000 ABCPS0000000 SANTA CLAUS 188.72 201704 201704 ORIGINAL MONTHLY ACCRUAL ABC PAY 04 2017 26271 AR 21-Mar-2017 7BN041 83abc17pp0401 PAYROLL RS02M7G6 ABC0186RB1717XX 2017 121106 015XXX025XXABCGNA0000000 ABCPS0000000 SANTA CLAUS 6.15 201704 201704 ORIGINAL MONTHLY ACCRUAL ABC PAY 04 2017 26271 AR 21-Mar-2017 7BN041 83abc17pp0401 PAYROLL RS02M

782.23

This shows all payroll data with recurring BOCs used to calculate the monthly accrual.

Leave Accruals ___________________________________________________________________________________

PURPOSE:

The purpose of this report is to provide detailed payroll leave accrual activity for a specific pay period.

The Payroll Provider Calendar provides the pay period used for each monthly payroll leave accrual. Customer specific requirements dictate frequency of the accrual (i.e. monthly, quarterly, and annual)

See Appendix A: Payroll Provider Calendar

RECORD TYPE INCLUDED:

Leave Accrual


PARAMETERS:

Customers will enter the beginning and ending processed pay period that the leave accrual was based on.


Parameter Examples:

Leave Accruals

___________________________________________________________________________________

PAGE ITEMS:



See example on next page: Leave Accruals

SAR PR Payroll Cost & Hours Report Leave Accruals 04-APR-17 11.27.20 AM Enter Beginning Processed Yearpp : '201705' , Enter Ending Processed Yearpp : '201705' , Enter Fund : 'ABC%'

Customer Code:ABC

Audit Type:CURRENT Interface Status:GENERAL LEDGER

Leave AccrualsSrc Appr Code Fund BFY BOC Src Acct Code Internal Org Cam 1 Full Name Amount Processed

YearppCovered Yearpp Activity Type Rec Type Journal Name Gl Date Schd Number File

Name Ussgl Trans Code

7G6 ABC0186RB1717XX 2017 111001 015XXX025XXXXXXXXXXXXXXX ABCGNA0000000 ABCPS0000000 SANTA CLAUS 292.11 201704 201704 ORIGINAL LEAVE ACCRUAL ABC PAY 04 2017 26 21-Mar-2017 7BN041 83abc17p PAYROLL RS02M7G6 ABC0186RB1717XX 2017 111001 015XXX025XXXXXXXXXXXXXXX ABCGNA0000000 ABCPS0000000 SANTA CLAUS 295.25 201704 201704 ORIGINAL LEAVE ACCRUAL ABC PAY 04 2017 26 21-Mar-2017 7BN041 83abc17p PAYROLL RS02M7G6 ABC0186RB1717XX 2017 111001 015XXX025XXXXXXXXXXXXXXX ABCGNA0000000 ABCPS0000000 SANTA CLAUS 188.72 201704 201704 ORIGINAL LEAVE ACCRUAL ABC PAY 04 2017 26 21-Mar-2017 7BN041 83abc17p PAYROLL RS02M7G6 ABC0186RB1717XX 2017 111001 015XXX025XXXXXXXXXXXXXXX ABCGNA0000000 ABCPS0000000 SANTA CLAUS 505.22 201704 201704 ORIGINAL LEAVE ACCRUAL ABC PAY 04 2017 26 21-Mar-2017 7BN041 83abc17p PAYROLL RS02M

1,281.30

This shows all payroll data with recurring BOCs used to calculate the monthly accrual.

Receivables and Collections ___________________________________________________________________________________

PURPOSE:

The purpose of this worksheet is to provide employee level receivable and collection activity as provided from the Customer agency’s payroll provider and recorded in EOR.


Receivable Collection


PARAMETERS:

Customers will enter a beginning and ending processed year-pay period. This can be a range or a single pay year-period.


Parameter Examples:

Receivables and Collections

___________________________________________________________________________________

PAGE ITEMS:

Worksheet is filtered by Customer Code.

See example on next page: Receivables and Collections

SAR PR Payroll Cost & Hours Report Receivables and Collections 04-APR-17 11.04.44 AM Enter Beginning Processed Yearpp : '201624' , Enter Ending Processed Yearpp : '201624' , Enter Fund Code : 'ABC%'Receivables and CollectionsCustomer Code:ABC

Full Name ABCO Bill Number Fund Rec Type Amount Processed Yearpp

Covered Yearpp Audit Type Activity Type Gl Date Journal Name BFY BOC Internal Org Src Boc Ussgl Trans Code

JANE DOE 615103551 ABC0173DB1616XX RECEIVABLE 7.28 201624 201624 CURRENT DEFAULTED 20-Dec-2016 ABC PAY 24 2 0000 111005 ABC5710000000 0199R PAYROLL GR01RJANE DOE 615103551 ABC0173DB1616XX RECEIVABLE 1.21 201624 201624 CURRENT DEFAULTED 20-Dec-2016 ABC PAY 24 2 0000 111005 ABC5710000000 0199R PAYROLL GR01RJANE DOE 615103551 ABC0173DB1616XX RECEIVABLE 30.00 201624 201624 CURRENT CORRECTED N20-Dec-2016 ABC PAY 24 2 0000 111005 ABC5710000000 0199R PAYROLL GR01R

615103551: $38.49SANTA CLAUS 520208051 ABC0173DB1515XX COLLECTION -199.54 201624 201624 CURRENT ORIGINAL 27-Dec-2016 ABC PAY 24 2 2015 111005 ABC5710000000 1105C PAYROLL DS01CSANTA CLAUS 520208051 ABC0173DB1515XX COLLECTION -9.88 201624 201624 CURRENT DEFAULTED 27-Dec-2016 ABC PAY 24 2 0000 111005 ABC5710000000 0199C PAYROLL GR01CSANTA CLAUS 520208051 ABC0173DB1515XX RECEIVABLE 9.88 201624 201624 CURRENT DEFAULTED 20-Dec-2016 ABC PAY 24 2 0000 111005 ABC5710000000 0199R PAYROLL GR01RSANTA CLAUS 520208051 ABC0173DB1515XX COLLECTION -1.65 201624 201624 CURRENT DEFAULTED 27-Dec-2016 ABC PAY 24 2 0000 111005 ABC5710000000 0199C PAYROLL GR01CSANTA CLAUS 520208051 ABC0173DB1515XX RECEIVABLE 1.65 201624 201624 CURRENT DEFAULTED 20-Dec-2016 ABC PAY 24 2 0000 111005 ABC5710000000 0199R PAYROLL GR01R

520208051: -$199.54

This tab shows all the payroll collection and receivable activity.

Recertified Payroll ___________________________________________________________________________________

PURPOSE:

The purpose of this worksheet is to provide payroll data related to Recertified Payroll for NFC Payroll Customers. The source BOC of 1195C (Collection) is the return of the failed direct deposit to the employee’s account, and the source BOC 1195 (Payable) is the recertification payment to the employee once the payroll provider has updated banking information.


Collection Payable


PARAMETERS:



Parameter Examples:

Recertified Payroll ___________________________________________________________________________________

PAGE ITEMS:

Worksheet is filtered by Customer Code and Audit Type.

See example on next page: Recertified Payroll

SAR PR Payroll Cost & Hours Report Recertified Payroll 04-APR-17 10.43.26 AM Enter Beginning Processed Yearpp : '201624' , Enter Ending Processed Yearpp : '201704' , Enter Fund Code : 'ABC%'Recertified PayrollCustomer Code: ABC

Full name Fund Rec Type Amount Processed YearppCovered YearpAudit Type Activity Type Gl Date Journal Name BFY BOC Internal Org Cam 1 Src Boc Ussgl Trans CodeJANE DOE ABC0173DB1717XX COLLECTION -2,682.96 201703 201703 CURRENT DEFAULTED 27-Feb-2017 ABC PAY 03 2 2017 111003 ABC566000 XXXXXXXXX1195C PAYROLL DS01CRJANE DOE ABC0173DB1717XX COLLECTION -2,682.96 201704 201704 CURRENT DEFAULTED 13-Mar-2017 ABC PAY 03 2 2017 111003 ABC566000 XXXXXXXXX1195C PAYROLL DS01CR

DOE, JANE : -$5,365.92SANTA CLAUS ABC0173DB1717XX COLLECTION -82.00 201624 201624 CURRENT CORRECTED 19-Dec-2016 ABC PAY 03 2 2017 111003 ABC566000 ABCPS000001195C PAYROLL DS01CRSANTA CLAUS ABC0173DB1717XX PAYABLE 82.00 201624 201624 CURRENT ORIGINAL 23-Dec-2016 ABC PAY 03 2 2017 111003 ABC566000 ABCPS000001195 PAYROLL DS01PR

SANTA CLAUS: $0.00

1195C - The return of the failed direct deposit to the employee account. 1195- The recertification process that shows the funds going back to the employee using the updated banking information.

Payroll Summary by BOC ___________________________________________________________________________________

PURPOSE:

The purpose of this report is to provide summary payroll activity by employee and BOC.


Collection Payable


PARAMETERS:



Parameter Examples:

Payroll Summary by BOC ___________________________________________________________________________________

See example on next page: Payroll Summary by BOC

SAR PR (New) Cost & Hours Report Payroll Summary by BOC 13-APR-17 01.06.32 PM Enter Beginning Processed Yearpp : '201624' , Enter Ending Processed Yearpp : '201624' , Enter Fund Code : 'FCS%'Payroll Summary by BOCCustomer Code:FCS Audit Type:CURRENT

0 Amount0 111001 115301 121101 121102 121103 121104 121105 121106 121109 121112 Total by Employee0 FULL TIME

PERMANENT (NON-WAGE GRADE)

PERFORMANCE, SUGGESTION, SES AND SPOT AWARDS

CIVIL SERVICE RETIREMENT SERVICE (CSRS)

FEDERAL EMPLOYEES RETIREMENT SYSTEM (FERS)

THRIFT SAVINGS PLAN (TSP)

FEDERAL INSURANCE CONTRIBUTION ACT (FICA)

FEDERAL EMPLOYEE HEALTH BENEFITS (FEHB)

FEDERAL EMPLOYEE GOVERNMENT LIFE INSURANCE (FEGLI)

HOSPITAL INSURANCE TAXES (HIT)

NON-FEDERAL RETIREMENT PROGRAMS CONTRIBUTIONS

SUPERMAN 2,927.20 0.00 0.00 401.03 146.36 175.17 623.10 5.92 40.97 87.81 4,407.56SANTA CLAUS 9,126.40 1,500.00 0.00 1,250.32 456.31 0.00 623.10 18.08 152.10 256.26 13,382.57JANE DOE 3,902.40 750.00 0.00 534.63 39.02 288.45 0.00 7.80 67.46 39.02 5,628.78Total by BOC 15,956.00 2,250.00 0.00 2,185.98 641.69 463.62 1,246.20 31.80 260.53 383.09 23,418.91

Appendix A

NFC Payroll Provider Calendar

Pay Period

Pay Period Dates Monthly Accrual Leave Accrual EFT Date

Main Run Expected File

Date

Adjustment Run Expected File

Date2017-01 Oct 2016 19 Sep 18 - Oct 01 Oct 11 Oct 11 Oct 17

20 Oct 02 - Oct 15 11 days X Oct 24 Oct 24 Oct 31

2017-02 Nov 2016 21 Oct 16 - Oct 29 13 days Nov 07 Nov 07 Nov 1422 Oct 30 - Nov 12 X Nov 21 Nov 21 Nov 28

2017-03 Dec 2016 23 Nov 13 - Nov 26 15 days Dec 05 Dec 05 Dec 1224 Nov 27 - Dec 10 X Dec 19 Dec 19 Dec 26

2017-04 Jan 2017 25 Dec 11 - Dec 24 Jan 02 Jan 02 Jan 0926 Dec 25 - Jan 07 7 days Jan 16 Jan 16 Jan 2301 Jan 08 - Jan 21 X Jan 30 Jan 30 Feb 061

2017-05 Feb 2017 02 Jan 22 - Feb 04 7 days Feb 13 Feb 13 Feb 2003 Feb 05 - Feb 18 X Feb 27 Feb 27 Mar 061

2017-06 Mar 2017 04 Feb 19 - Mar 04 10 days Mar 13 Mar 13 Mar 2005 Mar 05 - Mar 18 X Mar 27 Mar 27 Apr 03

2017-07 Apr 2017 06 Mar 19 - Apr 01 10 days Apr 10 Apr 10 Apr 1707 Apr 02 - Apr 15 X Apr 24 Apr 24 May 01

2017-08 May 2017 08 Apr 16 - Apr 29 13 days May 08 May 08 May 1509 Apr 30 - May 13 X May 22 May 22 May 29

2017-09 Jun 2017 10 May 14 - May 27 15 days Jun 05 Jun 05 Jun 1211 May 28 - Jun 10 X Jun 19 Jun 19 Jun 26

2017-10 Jul 2017 12 Jun 11 - Jun 24 Jul 03 Jul 03 Jul 1013 Jun 25 - Jul 08 6 days Jul 17 Jul 17 Jul 2414 Jul 09 - Jul 22 X Jul 31 Jul 31 Aug 071

2017-11 Aug 2017 15 Jul 23 - Aug 05 9 days Aug 14 Aug 14 Aug 2116 Aug 06 - Aug 19 X Aug 28 Aug 28 Sep 04

2017-12 Sep 2017 17 Aug 20 - Sep 02 2 10 day accruals2 Sep 11 Sep 11 Sep 1818 Sep 03 - Sep 16 X Sep 25 Sep 25 Oct 02

2018-01 Oct 2017 19 Sep 17 - Sep 30 Oct 09 Oct 09 Oct 1620 Oct 01 - Oct 14 12 days X Oct 23 Oct 23 Oct 30

2018-02 Nov 2017 21 Oct 15 - Oct 28 14 days Nov 06 Nov 06 Nov 1322 Oct 29 - Nov 11 X Nov 20 Nov 20 Nov 27

2018-03 Dec 2017 23 Nov 12 - Nov 25 15 days Dec 04 Dec 04 Dec 1124 Nov 26 - Dec 09 X Dec 18 Dec 18 Dec 25

2018-04 Jan 2018 25 Dec 10 - Dec 23 Jan 02 Jan 02 Jan 0926 Dec 24 - Jan 06 8 days Jan 15 Jan 15 Jan 2301 Jan 07 - Jan 20 X Jan 29 Jan 29

The adjustment runs will be included in the Monthly Accruals this fiscal year except for October.

1 - NFC will report the adjusment run as an Outlay to Treasury in this month. To avoid GTAS Outlay Fatal Errors, the adjustment run will be recordedin GL via EOR or Manual JE. If manual JE, it will be reversed in the subsequent month and recorded thru EOR.

2 - 2 10 day accruals will be recorded, the first to set aside funds for PP 18, which will be reversed in September, and the other one for PP 19.

PAYROLL ACCOUNTING PROCESSING SCHEDULE - NFC

Accounting Period

Appendix A

IBC Payroll Provider Calendar

Pay Period

Pay Period Dates Monthly Accrual Leave Accrual EFT Date Expected File Date

2017-01 Oct 2016 21 Sep 18 - Oct 01 Oct 11 Oct 0722 Oct 02 - Oct 15 11 days X Oct 25 Oct 21

2017-02 Nov 2016 23 Oct 16 - Oct 29 13 days Nov 08 Nov 0424 Oct 30 - Nov 12 X Nov 22 Nov 18

2017-03 Dec 2016 25 Nov 13 - Nov 26 15 days Dec 06 Dec 0226 Nov 27 - Dec 10 X Dec 20 Dec 16

2017-04 Jan 2017 01 Dec 11 - Dec 24 Jan 03 Dec 3002 Dec 25 - Jan 07 7 days Jan 17 Jan 1303 Jan 08 - Jan 21 X Jan 31 Jan 27

2017-05 Feb 2017 04 Jan 22 - Feb 04 7 days Feb 14 Feb 1005 Feb 05 - Feb 18 X Feb 28 Feb 24

2017-06 Mar 2017 06 Feb 19 - Mar 04 10 days Mar 14 Mar 1007 Mar 05 - Mar 18 X Mar 28 Mar 24

2017-07 Apr 2017 08 Mar 19 - Apr 01 10 days Apr 11 Apr 0709 Apr 02 - Apr 15 X Apr 25 Apr 21

2017-08 May 2017 10 Apr 16 - Apr 29 13 days May 09 May 0511 Apr 30 - May 13 X May 23 May 19

2017-09 Jun 2017 12 May 14 - May 27 15 days Jun 06 Jun 0213 May 28 - Jun 10 X Jun 20 Jun 16

2017-10 Jul 2017 14 Jun 11 - Jun 24 16 days Jul 03 Jun 3015 Jun 25 - Jul 08 X Jul 18 Jul 14

2017-11 Aug 2017 16 Jul 09 - Jul 22 Aug 01 Jul 2817 Jul 23 - Aug 05 9 days Aug 15 Aug 1118 Aug 06 - Aug 19 X Aug 29 Aug 25

2017-12 Sep 2017 19 Aug 20 - Sep 02 2 10 day accruals1 Sep 12 Sep 0820 Sep 03 - Sep 16 X Sep 26 Sep 22

2018-01 Oct 2017 21 Sep 17 - Sep 30 Oct 10 Oct 0622 Oct 01 - Oct 14 12 days X Oct 24 Oct 20




PAYROLL ACCOUNTING PROCESSING SCHEDULE - IBCADF, FLR, IAF

Accounting Period

Appendix A

IBC Payroll Provider Calendar

Pay Period




2017-03 Dec 2016 25 Nov 13 - Nov 26 Dec 02 Dec 0226 Nov 27 - Dec 10 15 days X Dec 16 Dec 16

2017-04 Jan 2017 01 Dec 11 - Dec 24 Jan 03 Dec 3002 Dec 25 - Jan 07 7 days Jan 13 Jan 1303 Jan 08 - Jan 21 X Jan 27 Jan 27





2017-09 Jun 2017 12 May 14 - May 27 Jun 02 Jun 0213 May 28 - Jun 10 5 days Jun 16 Jun 1614 Jun 11 - Jun 24 X Jun 30 Jun 30

2017-10 Jul 2017 15 Jun 25 - Jul 08 6 days Jul 1 Jul 1416 Jul 09 - Jul 22 X Jul 28 Jul 28

2017-11 Aug 2017 17 Jul 23 - Aug 05 9 days Aug 11 Aug 1118 Aug 06 - Aug 19 X Aug 25 Aug 25






Accounting Period

PAYROLL ACCOUNTING PROCESSING SCHEDULE - IBCCSB, FHF, NAR, NMB

Appendix A

DFAS Payroll Provider Calendar

Pay Period




2017-03 Dec 2016 23 Nov 13 - Nov 26 Dec 02 Dec 0124 Nov 27 - Dec 10 5 days Dec 16 Dec 1525 Dec 11 - Dec 24 X Dec 30 Dec 29

2017-04 Jan 2017 26 Dec 25 - Jan 07 7 days Jan 13 Jan 1201 Jan 08 - Jan 21 X Jan 27 Jan 26











2018-03 Dec 2017 23 Nov 12 - Nov 25 Dec 01 Nov 3024 Nov 26 - Dec 09 5 days Dec 15 Dec 1425 Dec 10 - Dec 23 X Dec 29 Dec 28


PAYROLL ACCOUNTING PROCESSING SCHEDULE - DFAS

Accounting Period

Appendix A

GSA Payroll Provider Calendar

Pay Period




2017-03 Dec 2016 24 Nov 13 - Nov 26 Dec 02 Dec 0125 Nov 27 - Dec 10 5 days Dec 16 Dec 1526 Dec 11 - Dec 24 X Dec 30 Dec 29

2017-04 Jan 2017 01 Dec 25 - Jan 07 7 days Jan 13 Jan 1202 Jan 08 - Jan 21 X Jan 27 Jan 26











2018-03 Dec 2017 24 Nov 12 - Nov 25 Dec 01 Nov 3025 Nov 26 - Dec 09 5 days Dec 15 Dec 1426 Dec 10 - Dec 23 X Dec 29 Dec 28


PAYROLL ACCOUNTING PROCESSING SCHEDULE - GSA

Accounting Period

Appendix B

EOR Definitions and Field Types ___________________________________________________________________________________

EOR- E-Payroll to Oracle Reporting

Custom built module in ORACLE specifically designed for payroll accounting. And please note that we only record the payroll activity for the government. We don’t process the payments.

ABCO

Administrative Billings and Collections

Audit Type- Describes the status of a record

Current - Active Record History - Record that has been changed and kept for audit trail purposes On-Hold- Record that has been manually placed on hold

Activity Type- Describes how EOR handled the record during processing

Original - Record has not been changed from its original state (Source=Payroll file)

Defaulted - Record has defaulted based on previous posted records (Source= EOR)

Split - Record has split into two new records based on the split mapping worksheet

Corrected Non - Interfaced- Record has been corrected by PVC to a new record prior to interfacing in Oracle (Source=Customer)

Corrected Interfaced - Record has been corrected by PVC to a new record after the record was interfaced in Oracle (Source=Customer)

Reversal - Record that previously posted to GL that has been corrected by PVC (Back-out)

Record Type- Describes the type and functionality of a payroll record

Payable - Payroll Transaction Receivable - Receivable established by an employee debt (ABCO) Collection - Cash receipt of an employee debt (ABCO) Monthly Accrual - System generated payroll liability based on recurring BOC’s

and pay periods identified on the payroll calendars. Leave Accrual - System generated annual and comp leave liability Non-Payable - Non cash related payroll transactions (ex. comp time earned)

Appendix B

EOR Definitions and Field Types _____________________________________________________________________________________ Interface Status- Describes the record’s relationship to the General Ledger

General Ledger - Record has been posted to the General Ledger Needs Interfaced - Records need to be posted to the General ledger Never Interface - Record will never post to the General Ledger, as the record is

either a non-payable record (no cash impact) or a record that was corrected in the staging area that was transformed to a history record when the corrected record was created.

Processed Pay Period

The pay period file that the transactions were received and processed.

Covered Pay Period

The pay period that transaction was worked or is impacting. For example, a time card correction is received on processed pay period 09 payroll file, but it is correcting pay period 07, covered pay period 07.

Need additional help? ___________________________________________________________

Contacts:

ARC Reports Team

• Report Functionality o [email protected]

Payroll Accounting Team

• Payroll Data o Contact your payroll accountant o [email protected]

mailto:[email protected]

mailto:[email protected]

Agenda · The purpose of this report is to provide detailed monthly payroll accrual activity for a...

Documents

Transcript of Agenda · The purpose of this report is to provide detailed monthly payroll accrual activity for a...