AGENDA THE CITY OF THE VILLAGE OF DOUGLAS REGULAR …THE CITY OF THE VILLAGE OF DOUGLAS WORKSHOP OF...

AGENDA THE CITY OF THE VILLAGE OF DOUGLAS

REGULAR MEETING OF THE CITY COUNCIL DOUGLAS CITY HALL COUNCIL CHAMBERS 86 W CENTER STREET, DOUGLAS, MI 49406

March 2, 2020 – 7:00 P.M.

1. Call to Order: Mayor

2. Roll Call: City Clerk

3. Pledge of Allegiance: Led by Mayor

4. Consent Calendar: A. Approve March 2, 2020 Agenda B. Approve February 17, 2020 Workshop Minutes C. Approve February 17, 2020 Regular Meeting Minutes D. Approve Invoices in the amount of $74,657.43 Motion to approve the Consent Calendar for March 2, 2020 as presented. – roll call vote 5. Public Communications: A. Verbal (Limit of 3 minutes) B. Written i. Allegan County Health Department – Coronavirus Guidance iI. Interurban 2019 Audit Executive Summary (full copy available with City Clerk) 6. Unfinished Business: 7. New Business: A. Kalamazoo River Greenway Endorsement Presentation – Dan Callam

B. Resolution 08-2020 Approval to Participate in the Detroit Institute of Art 2020 Inside/Out Community Engagement Program

Motion to adopt Resolution 08-2020 approving participation in the Detroit Institute of Arts 2020 Inside/Out Community Engagement Program. – roll call vote C. Resolution 09-2020 Appointive Office & Relatives Motion to adopt Resolution 09-2020 - Appointive Office & Relatives. City Council has determined that the best interest of the City is served by the appointment of the said relationships within Resolution 09-2020. – roll call vote

D. Resolution 11-2020 Approving Linda Anderson As Alternate to Assessing BOR Motion to adopt Resolution 11-2020 approving Linda Anderson as an alternate member

to the Assessing Board of Review. E. Groundwater Protection Ordinance #03-2020 – First Reading -No Action Needed

8. Reports: A. Commission / Committee / Board 1. Planning Commission – Wikar 2. Kalamazoo Lake Sewer and Water – LeFevere 3. Kalamazoo Lake Harbor Authority - North 4. Downtown Development Authority – Lion 5. Douglas Harbor Authority – Donovan 6. Douglas Brownfield Authority – 7. Fire Board – Miller / Pullen 8. Community Recreation – Seabert B. Staff Reports 1. Community Development / Planning / Zoning – 2. Manager – LaBombard 9. Public Communications – Verbal (Limit of 3 min.) 10. Council Comments 11. Mayor’s Report 12. Adjournment

MINUTES THE CITY OF THE VILLAGE OF DOUGLAS

WORKSHOP OF THE CITY COUNCIL DOUGLAS CITY HALL COUNCIL CHAMBERS 86 W. CENTER STREET, DOUGLAS, MI 49406

February 17, 2019 – 6:00 P.M.

1. Call to Order by Mayor Lion 2. Roll Call: Present – Donovan, Lion, Miller, Mooradian, North (via conference phone), Seabert. Absent/Excused – None Also Present – City Manager LaBombard, City Clerk Aalderink, City Planner Imus 3. Special Assessment Districts:

LaBombard began the workshop with a discussion on the special assessment districts of Ellis, McVea, and Fremont. Currently many of the lines range from 1” upwards to 4”, for fire protection purposes the lines should be 8”. The current given cost is $555,000, however at some point the entire city will need to be recalculated, stated LaBombard. A bid will appear before City Council this evening, coming in at $523,039.98, which was very acceptable. What has not been factored into the calculations are the Engineering, Finance, and Legal costs. What ever the finance feature chosen by the Council, members decided a uniform process must be established. Mayor Lion believes a bond may be needed. Other concerns discussed were the homes currently on well systems and the toll they are taking on the aquafer, the possibility of some kind of tracking system for the project, and previous administration overlooked some Engineering costs.

4. Adjournment – Motion by Seabert, with support from Mooradian, to adjourn the meeting.

Meeting adjourned by voice vote at 6:50 P.M.

Approved by: _________________________________________ __________ Patricia Lion, Mayor Date Approved by: _________________________________________ __________ Pamela Aalderink, City Clerk Date

Inv Num Vendor Inv Date Due Date Inv Amt Amt DueInv Ref# Description Entered By

GL Distribution87468460

38570 ABSOPURE WATER COMPANY 02/20/2020 03/03/2020 15.90 15.90WATER DAVE101-265.000-740.000 SUPPLIES 15.90

8746848438601 ABSOPURE WATER COMPANY 02/20/2020 03/03/2020 65.25 65.25

DPW WATER-ACCT #983913 JPEARSON101-463.000-740.000 SUPPLIES 65.25

HDD044448300038588** ADOBE ACROBAT PRO 02/13/2020 03/03/2020 2.43 2.43

ADOBE PRO SUBS JPEARSON101-170.000-740.000 SUPPLIES 16.99101-260.000-740.000 SUPPLIES 110.96101-401.000-740.000 SUPPLIES 33.98101-260.000-740.000 SUPPLIES (149.78)101-260.000-740.000 SUPPLIES (9.72)

JAN-2038599 ALLEGAN COUNTY SHERIFF'S DEPT. 01/31/2020 03/03/2020 348.00 348.00

JANUARY 2020 DEBT CREW JPEARSON101-463.000-802.000 CONTRACTUAL 348.00

8558525-069142438579 AMAZON MARKETPLACE 01/16/2020 03/03/2020 39.96 39.96

DPW - PRIVATE PROP SIGNS JPEARSON101-463.000-740.000 SUPPLIES 39.96

9346065-904023238580** AMAZON MARKETPLACE 01/24/2020 03/03/2020 197.79 197.79

DPW SUPPLIES, CITY HALL SUPPLIES, PD PET NOOJPEARSON101-463.000-740.000 SUPPLIES 19.92101-463.000-740.000 SUPPLIES 19.99101-265.000-740.000 SUPPLIES 13.91101-265.000-740.000 SUPPLIES 9.99101-463.000-740.000 SUPPLIES 39.89101-301.000-977.000 EQUIPMENT 108.00101-265.000-740.000 SUPPLIES (13.91)


EXPANDING FOLDERS, AIR FRESHENER JPEARSON101-170.000-740.000 SUPPLIES 20.70101-101.000-740.000 SUPPLIES 12.89


CALCULATOR RIBBON JPEARSON101-260.000-740.000 SUPPLIES 7.68


HDMI CABLE, SPLITTER JPEARSON101-101.000-740.000 SUPPLIES 25.98


HDMI CABLE JPEARSON101-101.000-740.000 SUPPLIES 5.50

013284138563 AMERICAN LEGAL PUBLISHING CORP 02/14/2020 03/03/2020 203.00 203.00

2020 S-5 FOLIO SUPPLEMENT PGS DAVE

Page 1 of 8

101-260.000-900.000 PRINTING & PUBLISHING 203.002557

38617 AQUATIC DOCTORS 02/26/2020 03/03/2020 800.00 800.00BAYOU TREATMENT JPEARSON509-750.000-930.000 REPAIRS & MAINTENANCE: GENERAL 400.00594-598.000-930.000 REPAIRS & MAINTENANCE: GENERAL 400.00

ORKSHOP 2/17/2038587 BACK ALLEY PIZZA 02/17/2020 03/03/2020 50.00 50.00

CC WORKSHOP-2/17/20 JPEARSON101-101.000-955.000 COUNCIL EXPENSE 50.00

11708938606 BAUMANN & DEGROOT 02/24/2020 03/03/2020 2,265.00 2,265.00

NEW FURNACE FOR POLICE DEPT JPEARSON101-265.000-941.001 EQUIPMENT RENT-EQUIPMENT FUND 2,265.00

2/3/202038597 CHRISTO'S BAR & GRILL 02/03/2020 03/03/2020 168.38 168.38

CC WORKSHOP 2.3.2020 JPEARSON101-101.000-740.005 SUPPLIES - RECEPTIONS 168.38

9 11 389 001373938548 COMCAST 02/13/2020 03/03/2020 289.48 289.48

COMCAST DAVE101-260.000-851.000 TELEPHONE 289.48

9 11 389 001708638549 COMCAST 02/15/2020 03/03/2020 279.64 279.64

COMCAST-POLICE DAVE101-301.000-851.000 TELEPHONE 279.64

269038530 COMMERCIAL RECORD 01/30/2020 03/03/2020 511.00 511.00

BIDS, POSTINGS DAVE101-260.000-900.000 PRINTING & PUBLISHING 511.00

20572270690038550 CONSUMERS ENERGY 02/16/2020 03/03/2020 239.54 239.54

CONSUMERS-47 CENTER DAVE101-301.000-922.000 UTILITIES 239.54


CONSUMERS-CITY HALL DAVE101-265.000-922.000 UTILITIES 159.41


CONSUMERS-CENTER ST LIGHTS DAVE101-463.000-922.000 UTILITIES 37.03

RIS000266305938528 DELTA DENTAL 02/17/2020 03/03/2020 1,439.08 1,439.08

DENTAL INSURANCE - MARCH 2020 DAVE101-170.000-719.000 INSURANCE BENEFITS 35.64101-260.000-719.000 INSURANCE BENEFITS 338.30101-265.000-719.000 INSURANCE BENEFITS 25.69101-301.000-719.000 INSURANCE BENEFITS 600.42101-401.000-719.000 INSURANCE BENEFITS 90.78101-463.000-719.000 INSURANCE BENEFITS 23.03202-463.000-719.000 INSURANCE BENEFITS 204.17203-463.000-719.000 INSURANCE BENEFITS 121.05

204682564538584 DELUXE BUSINESS CHECKS & SOLUTIONS 02/11/2020 03/03/2020 329.56 329.56

CHECKS JPEARSON101-260.000-740.000 SUPPLIES 329.56

Page 2 of 8

650253000038586 GOOGLE GSUITE 02/03/2020 03/03/2020 36.00 36.00

GOOGLE G SUITE JPEARSON225-728.000-726.005 WEBSITE 36.00

39505738613 HOLLAND P.T. 02/17/2020 03/03/2020 95.83 95.83

HYDRAULIC HOSES & FITTINGS JPEARSON660-903.000-930.004 VEHICLE MAINTENANCE & REPAIRS 95.83

T-360980-0000-0138564 KALAMAZOO LAKE SEWER & WATER 02/14/2020 03/03/2020 51.63 51.63

KLSWA-CITY HALL DAVE101-265.000-922.000 UTILITIES 51.63

T-361600-0000-0138565 KALAMAZOO LAKE SEWER & WATER 02/14/2020 03/03/2020 121.16 121.16

KLSWA-47 CENTER DAVE101-301.000-922.000 UTILITIES 121.16

U-380720-0000-0138566 KALAMAZOO LAKE SEWER & WATER 02/14/2020 03/03/2020 47.36 47.36

KLSWA-26 BAYOU DAVE101-751.000-922.000 UTILITIES 47.36


KLSWA-26 BAYOUR IRRIGATION DAVE101-751.000-922.000 UTILITIES 16.00


KLSWA-SCHULTZ PARK SPRINKLER DAVE101-751.000-922.000 UTILITIES 16.00

N-361763-0000-0138569 KALAMAZOO LAKE SEWER & WATER 02/14/2020 03/03/2020 114.95 114.95

KLSWA-37 WASHINGTON BATHROOMS DAVE101-751.000-922.000 UTILITIES 114.95

R-382080-0000-0138575 KALAMAZOO LAKE SEWER & WATER 02/14/2020 03/03/2020 59.93 59.93

KLSWA-486 WATER ST JPEARSON101-265.000-922.000 UTILITIES 59.93


KLSWA - 25 MAIN IRRIGATION JPEARSON101-265.000-922.000 UTILITIES 32.00

S-320450-0000-0138577 KALAMAZOO LAKE SEWER & WATER 02/14/2020 03/03/2020 45.98 45.98

KLSWA - 50 LAKESHORE BATHROOMS JPEARSON101-265.000-922.000 UTILITIES 45.98


KLSWA-25 MAIN DRK FOUNTI JPEARSON101-265.000-922.000 UTILITIES 6.40

MARCH 202038537 KELLEY ZIESEMER 02/13/2020 03/03/2020 4,200.00 4,200.00

MARCH 2020 ASSESSING SERVICES DAVE101-180.000-803.000 4,200.00

S108908809.00138598 KENDALL ELECTRIC INC 02/17/2020 03/03/2020 21.39 21.39

DPW SUPPLIES JPEARSON660-903.000-930.004 VEHICLE MAINTENANCE & REPAIRS 21.39

286846

Page 3 of 8

38574 KENT COMMUNICATIONS 02/19/2020 03/03/2020 43.18 43.18PROCESS/MAIL ASSESSMENTS 1,331 JPEARSON101-180.000-864.000 POSTAGE 43.18

27966238542 LEMON FRESH-APPARELMASTER 02/17/2020 03/03/2020 33.75 33.75

COMMERCIAL CLEANING DAVE101-265.000-802.000 COMMERCIAL CLEANING 9.75101-301.000-802.000 COMMERCIAL CLEANING 24.00

11719038611 MENARDS-HOLLAND 02/17/2020 03/03/2020 188.38 188.38

LIGHTING SUPPLIES JPEARSON101-463.000-740.000 SUPPLIES 188.38

11926238612 MENARDS-HOLLAND 01/29/2020 03/03/2020 258.25 258.25

SUPPLIES, TOOLS, SIGNS JPEARSON101-463.000-740.000 SUPPLIES 258.25

9840638539 MENARDS-SOUTH HAVEN 02/04/2020 03/03/2020 194.00 194.00

PAINT, CABLES, SUPPLIES DAVE101-463.000-740.000 SUPPLIES 194.00


SHOP LIGHTS DAVE101-463.000-740.000 SUPPLIES 169.98


SAFETY CLOTHES DAVE101-463.000-740.000 SUPPLIES 36.94

506754445-0000138607 MICHIGAN GAS UTILITIES 02/21/2020 03/03/2020 270.59 270.59

GAS-26 BAYOU JPEARSON101-751.000-922.000 UTILITIES 270.59


GAS-CITY HALL JPEARSON101-265.000-922.000 UTILITIES 141.23


GAS-486 WATER JPEARSON101-265.000-922.000 UTILITIES 70.08


GAS-47 CENTER JPEARSON101-301.000-922.000 UTILITIES 178.03

2086838573 MICHIGAN MUNICIPAL LEAGUE 02/18/2020 03/03/2020 42.12 42.12

DPW AD JPEARSON101-170.000-900.000 PRINTING & PUBLISHING 42.12

20 MML CAP CONF38590 MICHIGAN MUNICIPAL LEAGUE 01/21/2020 03/03/2020 500.00 500.00

MML CONFERENCE MARCH 2020, MOORADIAN, JPEARSON101-101.000-725.000 TRAINING FUNDS 500.00

MAY2020TRAINING38596 MICHIGAN MUNICIPAL LEAGUE 02/06/2020 03/03/2020 195.00 195.00

ELECTED OFFICIAL TRAINING JPEARSON101-101.000-725.000 TRAINING FUNDS 195.00

732001

Page 4 of 8

38602 NYE UNIFORM COMPANY 02/18/2020 03/03/2020 164.97 164.97POLICE DEPARTMENT UNIFORMS - SCHIPPER JPEARSON101-301.000-750.000 UNIFORMS 164.97

72861638603 NYE UNIFORM COMPANY 02/14/2020 03/03/2020 84.00 84.00

POLICE DEPARTMENT UNIFORMS JPEARSON101-301.000-750.000 UNIFORMS 84.00

D49611338572 OVERISEL LUMBER CO. 02/17/2020 03/03/2020 2.78 2.78

KEY FOR POLICE DEPARTMENT JPEARSON101-301.000-960.000 MISCELLANEOUS 2.78

MAMC SUMCONF38589 PAYPAL 02/12/2020 03/03/2020 700.00 700.00

SUMMER CONFERENCE CLERK/DEPUTY CLERK JPEARSON101-260.000-725.000 TRAINING FUNDS 700.00

0-9090-0616-525738543 PITNEY BOWES 02/16/2020 03/03/2020 301.50 301.50

POSTAGE METER REFILL DAVE101-260.000-864.000 POSTAGE 301.50

0-9090-0616-525738604 PITNEY BOWES 02/16/2020 03/03/2020 301.50 301.50

POSTAGE METER REFILL JPEARSON101-260.000-864.000 POSTAGE 301.50

5371938553 PREIN & NEWHOF 02/07/2020 03/03/2020 5,716.00 5,716.00

2190669 LEAD/COPPER WATER SERVICE INVENT DAVE650-000.000-806.000 CONTRACTUAL ENGINEERING 5,716.00

5371738554 PREIN & NEWHOF 02/07/2020 03/03/2020 2,483.52 2,483.52

2170079 2017 WATER MAINS DAVE650-000.000-806.000 CONTRACTUAL ENGINEERING 2,483.52

5371838555 PREIN & NEWHOF 02/07/2020 03/03/2020 5,963.50 5,963.50

2180569 FELKERS DAVE650-000.000-806.000 CONTRACTUAL ENGINEERING 5,963.50

5372038556 PREIN & NEWHOF 02/07/2020 03/03/2020 1,879.00 1,879.00

2200100 - UTILITY REVIEWS DAVE101-401.000-806.000 CONTRACTUAL ENGINEERING 1,879.00

5372038557 PREIN & NEWHOF 02/07/2020 03/03/2020 2,735.20 2,735.20

2200100-BLUE STAR SURVEY DAVE101-401.000-806.000 CONTRACTUAL ENGINEERING 2,735.20

5372038558 PREIN & NEWHOF 02/07/2020 03/03/2020 2,660.00 2,660.00

2200100-TRANSPORTATION IMP PLANNING DAVE101-401.000-806.000 CONTRACTUAL ENGINEERING 2,660.00

5372038559 PREIN & NEWHOF 02/07/2020 03/03/2020 554.00 554.00

2200100-BLUE STAR HWY DAVE101-401.000-806.000 CONTRACTUAL ENGINEERING 554.00

5372038560 PREIN & NEWHOF 02/07/2020 03/03/2020 130.00 130.00

2200100-WATER SUPPLY RATE PLANNING DAVE101-401.000-806.000 CONTRACTUAL ENGINEERING 130.00

5372038561 PREIN & NEWHOF 02/07/2020 03/03/2020 213.00 213.00

Page 5 of 8

2200100-GIS SCANS DAVE101-401.000-806.000 CONTRACTUAL ENGINEERING 213.00

5372038562 PREIN & NEWHOF 02/07/2020 03/03/2020 863.00 863.00

2200100-WATER SERVICE PLANNING DAVE101-401.000-806.000 CONTRACTUAL ENGINEERING 863.00

20048000132938529 PRIORITY HEALTH 02/16/2020 03/03/2020 19,578.82 19,578.82

HEALTH INSURANCE - MARCH 2020 DAVE101-170.000-719.000 INSURANCE BENEFITS 598.52101-260.000-719.000 INSURANCE BENEFITS 5,069.26101-265.000-719.000 403.15101-301.000-719.000 INSURANCE BENEFITS 6,688.13101-401.000-719.000 INSURANCE BENEFITS 1,354.09101-463.000-719.000 INSURANCE BENEFITS 361.44202-463.000-719.000 INSURANCE BENEFITS 3,204.41203-463.000-719.000 INSURANCE BENEFITS 1,899.82

2.24.202038605 RICHARD LABOMBARD 02/24/2020 03/03/2020 300.00 300.00

VISION RIEMBURSEMENT JPEARSON101-170.000-719.000 INSURANCE BENEFITS 300.00

108446514238536 RICOH USA, INC 02/13/2020 03/03/2020 48.92 48.92

STAPLES FOR CITY HALL RICOH IMC3500 DAVE101-265.000-802.000 CONTRACTUAL 48.92

2.4.2020 355938614 SAFELITE AUTOGLASS 02/04/2020 03/03/2020 509.30 509.30

REPAIR TRUCK 8 JPEARSON660-903.000-930.004 VEHICLE MAINTENANCE & REPAIRS 509.30

2.4.2020 616438615 SAFELITE AUTOGLASS 02/04/2020 03/03/2020 397.27 397.27

REPAIR TRUCK 4 JPEARSON660-903.000-930.004 VEHICLE MAINTENANCE & REPAIRS 397.27

71223438583 SAMS CLUB 01/22/2020 03/03/2020 89.60 89.60

COFFEE, PLATES, NAPKINS JPEARSON101-260.000-740.000 SUPPLIES 89.60

892438532 SCOTT'S LANDSCAPE MANAGMENT INC 02/18/2020 03/03/2020 4,270.75 4,270.75

SNOW REMOVAL 2/13-TWICE, 2/14-TWICE, 2/16 DAVE202-464.000-802.002 CONTRACTUAL-SIDEWALK PLOWING 4,270.75

892438533 SCOTT'S LANDSCAPE MANAGMENT INC 02/18/2020 03/03/2020 522.50 522.50

2/14 HAULED SNOW W/TRUCK & DUMPSTER DAVE202-464.000-802.002 CONTRACTUAL-SIDEWALK PLOWING 522.50


2/14-HAULED SNOW W/LOADER DAVE202-464.000-802.002 CONTRACTUAL-SIDEWALK PLOWING 603.25


HAUL BARRIER BLOCKS TO DPW DAVE101-463.000-740.000 SUPPLIES 900.00

892238545 SCOTT'S LANDSCAPE MANAGMENT INC 02/11/2020 03/03/2020 5,124.90 5,124.90

SNOW REMOVAL 2/6, 2/7-TWICE, 2/8, 2/9, 2/10 DAVE202-464.000-802.002 CONTRACTUAL-SIDEWALK PLOWING 5,124.90

Page 6 of 8


2/10-HAUL SNOW W/DODGE & DUMPSTER DAVE202-464.000-802.002 CONTRACTUAL-SIDEWALK PLOWING 412.50


2/10-HAUL SNOW W/LOADER DAVE202-464.000-802.002 CONTRACTUAL-SIDEWALK PLOWING 476.25

252238600 SLANT 02/25/2020 03/03/2020 200.00 200.00

WEBISTE UPDATE JPEARSON101-260.000-806.006 WEBSITE-CITY 200.00

00 642946 003838544 STANDARD INSURANCE COMPANY 02/13/2020 03/03/2020 448.85 448.85

LIFE INSURANCE-MARCH 2020 DAVE101-170.000-719.000 INSURANCE BENEFITS 31.50101-260.000-719.000 INSURANCE BENEFITS 86.43101-265.000-719.000 INSURANCE BENEFITS 10.06101-301.000-719.000 INSURANCE BENEFITS 152.94101-401.000-719.000 INSURANCE BENEFITS 31.50101-463.000-719.000 INSURANCE BENEFITS 9.02202-463.000-719.000 INSURANCE BENEFITS 79.98203-463.000-719.000 INSURANCE BENEFITS 47.42

CEL 59-220-001-0038527 STEPHEN PETERSON & TRISHA DOOLAN 02/17/2020 03/03/2020 81.06 81.06

OVERPAYMENT PARCEL #59-220-001-00 DAVE130-000.000-277.000 REFUNDS/OVERPAYMENTS 81.06

DSO00598638538 TRUCK & TRAILER SPECIALTIES 02/12/2020 03/03/2020 228.25 228.25

PLOW & SALT SPREADER LIGHTS DAVE660-903.000-930.004 VEHICLE MAINTENANCE & REPAIRS 228.25

L005795288438571 UNEMPLOYMENT INSURANCE AGENCY 02/14/2020 03/03/2020 26.42 26.42

03-31-2019 UNEMPLOYMENT DUE DAVE101-260.000-720.000 PAYROLL TAXES 26.42

984831530138531 VERIZON WIRELESS 02/12/2020 03/03/2020 436.59 436.59

VERIZON DAVE101-260.000-851.000 TELEPHONE 38.39101-301.000-851.000 TELEPHONE 53.57101-463.000-851.000 TELEPHONE 344.63

984624444538582 VERIZON WIRELESS 02/04/2020 03/03/2020 460.87 460.87

VERIZON JPEARSON101-260.000-851.000 TELEPHONE 38.39101-301.000-851.000 TELEPHONE 53.57101-463.000-851.000 TELEPHONE 368.91

FLX33-Q5A74-7F738585 VISTAPRINT 02/06/2020 03/03/2020 31.99 31.99

PAT LION BUSINESS CARDS JPEARSON101-101.000-900.000 PRINTING & PUBLISHING 31.99

D778C-Q5A05-2L638595 VISTAPRINT 02/11/2020 03/03/2020 20.99 20.99

BUSINESS CARDS - PEARSON JPEARSON101-260.000-900.000 PRINTING & PUBLISHING 20.99

1042000031438581 WALMART 01/23/2020 03/03/2020 37.02 37.02

Page 7 of 8

HDMI CABLE JPEARSON101-101.000-740.000 SUPPLIES 37.02

# of Invoices: 90 # Due: 90 Totals: 74,657.43 74,657.43# of Credit Memos: 0 # Due: 0 Totals: 0.00 0.00Net of Invoices and Credit Memos: 74,657.43 74,657.43

* 2 Net Invoices have Credits Totalling: (173.41)--- TOTALS BY PAYMENT CARD ACCOUNT ---

XXXXXXXXXXXX4782 4,285.54

--- TOTALS BY FUND ---

101 - GENERAL FUND 41,358.31 41,358.31130 - CURRENT TAX RECEIVING 81.06 81.06202 - MAJOR STREET FUND 14,898.71 14,898.71203 - LOCAL STREETS FUND 2,068.29 2,068.29225 - DDA FUND 36.00 36.00509 - SCHULTZ PARK LAUNCH RAMP 400.00 400.00594 - DOUGLAS MARINA 400.00 400.00650 - WATER & SEWER FUND 14,163.02 14,163.02660 - EQUIPMENT RENTAL FUND 1,252.04 1,252.04

--- TOTALS BY DEPT/ACTIVITY ---

000.000 - 14,244.08 14,244.08101.000 - LEGISLATIVE 1,026.76 1,026.76170.000 - MANAGER 1,045.47 1,045.47180.000 - ASSESSING 4,243.18 4,243.18260.000 - CLERK/TREASURER 8,502.96 8,502.96265.000 - BUILDING & GROUNDS 3,355.12 3,355.12301.000 - POLICE 8,750.75 8,750.75401.000 - PLANNING & ZONING 10,544.55 10,544.55463.000 - GENERAL STREETS & ROW 8,981.47 8,981.47464.000 - GENERAL STREETS WINTER & ROW 11,410.15 11,410.15598.000 - WADES BAYOU 400.00 400.00728.000 - DOWNTOWN DEVELOPMENT AUTHORITY 36.00 36.00750.000 - LAUNCH RAMPS 400.00 400.00751.000 - PARKS & RECREATION 464.90 464.90903.000 - EQUIP. REPAIRS & MAINTENANCE 1,252.04 1,252.04

Page 8 of 8

Avoid close contact with people who are sickAvoid touching your eyes, nose, and mouthStay home when you are sick Cover your cough or sneezeClean and disinfect frequently touched objects and surfaces usinga regular household cleaning spray or wipe Regularly wash hands with soap and water for at least 20 seconds If soap and water is not available, use an alcohol based handsanitizer that contains at least 60-95% alcohol

PREVENT THE SPREAD

CDC does not recommend that people who are well wear a facemask to protect themselves fromrespiratory illnesses, including COVID-19. You should only wear a mask if a healthcare professionalrecommends it. A facemask should be used by people who have COVID-19 and are showing symptoms. This is to protectothers from the risk of getting infected. The use of facemasks also is crucial for health workers and other people who are taking care of someoneinfected with COVID-19 in close settings (at home or in a health care facility).

COVID-19Community Members: What to Do/What to Know

updated February 26, 2020

ALLEGAN COUNTY PUBLIC HEALTH RESPONSE: WHAT ARE WE DOING?

This is emerging, rapidly evolving situation. This guidance is based on what is currently known about theCoronavirus Disease 2019 (COVID-19). Information will be updated as it becomes available. For background onthe situation, visit cdc.gov/coronavirus

Participating on calls with Michigan Department of Health and Human Services (MDHHS) and Centers forDisease Control and Prevention (CDC)Monitoring all individuals based on risk exposure CDC guidanceMaintaining communication with local medical providers to provide up to date information

HOW CAN I PROTECT MYSELF?

FACEMASK USE WITHIN THE COMMUNITY

SOCIAL DISTANCING AND LIMITING MOBILITYCommunicate with your employer to set up a telework or teleconference option if availableReview your family emergency preparedness plans and have an appropriate stockpile of food/water/medications for familyTalk to your child's school district to see if an online learning option is availableEnsure child care options are in placePractice Nonpharmaceutical Interventions (NPIs)Talk to your insurance provider to see if tele-medicine options are available

https://www.cdc.gov/coronavirus/2019-nCoV/summary.html

https://www.cdc.gov/coronavirus/2019-ncov/php/risk-assessment.html

https://www.cdc.gov/coronavirus/2019-ncov/about/prevention-treatment.html

https://www.cdc.gov/nonpharmaceutical-interventions/index.html

RESOURCES

SLOW THE SPREAD

If you develop a fever and symptoms of respiratory illness, such as cough or shortnessof breath, within 14 days after travel from China, you should call ahead to a healthcareprofessional and mention your recent travel or close contact. If you have had close contact with someone showing these symptoms who hasrecently traveled from this area, you should call ahead to a healthcare professional andmention your close contact and their recent travel. Your healthcare professional willwork with your state’s public health department and CDC to determine if you need tobe tested for COVID-19.

Cover your cough and sneezeWash your hands oftenClean all “high-touch” surfaces everydayMonitor your symptomsStay home except to get medical careCall ahead before visiting your doctorSeparate yourself from other people and animals in your homeAvoid sharing personal household itemsWear a facemask

TRAVELConsider postponing nonessential travelEvaluate CDC travel guidance prior to travel

CDC/COVID-19MDHHS

IF YOU ARE SICK

https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html

https://www.cdc.gov/coronavirus/

http://www.michigan.gov/coronavirus

https://www.cdc.gov/coronavirus/2019-ncov/about/steps-when-sick.html

Avoid close contact with people who are sickAvoid touching your eyes, nose, and mouthStay home when you are sick Cover your cough or sneezeClean and disinfect frequently touched objects and surfaces usinga regular household cleaning spray or wipe Regularly wash hands with soap and water for at least 20 seconds If soap and water is not available, use an alcohol based handsanitizer that contains at least 60-95% alcohol

PREVENT THE SPREAD

Currently, the CDC does not recommend that people who are well wear a facemask to protect themselvesfrom respiratory diseases, including COVID-19.

Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread ofthe disease to others. Health workers and people who are taking care of someone in close settingsshould also consider facemask use.

There is no specific OSHA standard covering COVID-19. However, some OSHA requirements may apply topreventing occupational exposure to COVID-19.

No additional disinfection beyond routine cleaning is recommended at this time Employers are recommended to provide disposable wipes so that commonly used surfaces (doorknobs,keyboards, remote controls, desks, etc.) can be wiped down by employees before each use Schedule routine cleaning for all frequently touched surfaces. Use the cleaning agents you normally use forthese areas and follow the directions on the label

COVID-19Interim Guidance for Schools, Businesses, and Non-Profits

updated February 26, 2020

ALLEGAN COUNTY PUBLIC HEALTH RESPONSE: WHAT ARE WE DOING?

This interim guidance is based on what is currently known about the Coronavirus Disease 2019 (COVID-19).Information will be updated as it becomes available.

Participating on calls with Michigan Department of Health and Human Services (MDHHS) and Centers forDisease Control and Prevention (CDC)Monitoring all individuals based on risk exposure CDC guidanceMaintaining communication with local medical providers to provide up to date information

PERFORM ROUTINE ENVIRONMENTAL CLEANING

WHAT PERSONAL PROTECTIVE EQUIPMENT (PPE) SHOULD I USE?

IF PPE IS NOT NEEDED AT THIS TIME, HOW CAN I PROTECT MYSELF?

https://www.osha.gov/SLTC/covid-19/standards.html

https://www.cdc.gov/coronavirus/2019-ncov/php/risk-assessment.html

https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/guidance-business-response.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fguidance-business-response.html

https://www.cdc.gov/coronavirus/2019-ncov/about/prevention-treatment.html

PLANNING

RESOURCES

DETERMINE ESSENTIAL FUNCTIONS FOR YOUR ENTITYCommunicate with employees

Ensure they have their own family emergency preparedness plans and have an appropriate stockpileof food/water/medications for familySee if they have the potential to work or learn remotelyEnsure they have child care plans in place

Review sick leave policy and consider high absenteeism Plan for how operations will continue if there is increasing absenteeism or other interruptionsContact vendors or other entities to ensure they have emergency response plans in place

TRAVELConsider postponing nonessential travelEvaluate CDC travel guidance prior to travel

CDC/COVID-19Occupational Health and Safety AdministrationMDHHS

https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/guidance-business-response.html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fguidance-business-response.html

https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html

https://www.cdc.gov/coronavirus/

https://www.osha.gov/SLTC/covid-19/index.html

http://www.michigan.gov/coronavirus

MEMORANDUM

To:

From:

Date:

Rich LaBombard City Manager

Nicholas Wikar Planning and Community Development

27 February 2020

Subject: Resolution to Participate in the Detroit Institute of Art 2020 Inside|Out Community Engagement Program Resolution No. 08-2020

Volunteers affiliated with the Events Committee of the City of the Village of Douglas Downtown Development Authority (DDA) were successful in their application for Douglas to participate as host city, for the Detroit Institute of Arts (DIA) 2020 Inside|Out Community Engagement Program.

This opportunity will temporarily install seven (7) full-scale pole-mounted reproductions of masterpieces from the DIA collection -five (5) artworks at four (4) municipally-ownedfacilities, incorporating them into the Downtown District from May through December 2020.

This program carries no financial obligation to the City. Installation, maintenance/repair, removal costs associated with the creation and siting of the reproductions is covered by the DIA in entirety. The selection of Douglas by the DIA was accompanied with a one-time $2,000.00 promotion and marketing grant, to be used by the DDA to ensure the success of the program.

It is recommended by the DDA that City Council pass Resolution No. 08-2020 – Resolution to Participate in the Detroit Institute of Art 2020 Inside|Out Community Engagement Program, and initiate an Installation Agreement to authorize the DIA and affiliated contractors.

Douglas Site and Image Selection

Page 1 of 3

Douglas Village Hall, 86 W. Center Street

“The Trappers’ Return,” George Caleb Bingham

34 X 44 ¼ in Pole Mounted

Douglas Police Department, 47 W. Center Street

“Movement #27,” Kwesi Owusu-Ankomah

38 ½ X 55 in Pole Mounted


Page 2 of 3

Beery Field (West), 14 E. Center Street

“Animals in a Landscape,” Franz Marc

45 X 40 ¾ in Pole Mounted

Beery Field (East), 48 E. Center Street

“Annunciatory Angel,” Fra Angelico

26 ¾ X 23 1/8 in Pole Mounted


Page 3 of 3

Wade’s Bayou Memorial Park, 80 E. Center Street

“View of Le Crotoy from Upstream,” Georges Seurat

32 X 42 ½ in Pole Mounted

CITY OF THE VILLAGE OF DOUGLAS COUNTY OF ALLEGAN STATE OF MICHIGAN

RESOLUTION NO. 08- 2020

RESOLUTION TO PARTICIPATE IN THE DETROIT INSTITUTE OF ART 2020 INSIDE|OUT COMMUNITY ENEGAGEMENT PROGRAM

At a regular meeting of the City Council for the City of the Village of Douglas,

Michigan, held at the City of the Village of Douglas City Hall, Douglas, Michigan, on the 2nd

day of March 2020, at 7:00 p.m.

PRESENT:

ABSENT

The following Resolution was offered by Councilperson and supported by

Councilperson .

RESOLUTION

WHEREAS, the Detroit Institute of Arts (DIA) has operated the Inside|Out community

engagement program, inviting hundreds of communities over 12 years to host reproductions

from the DIA collection in highly-accessible and visible outdoor venues; and,

WHEREAS, the City of the Village of Douglas Downtown Development Authority

(DDA) applied to partner with the DIA to participate in their 2020 Inside|Out program; and,

WHEREAS, Inside|Out program staff chose the City of the Village of Douglas’

Downtown District as a 2020 host site to temporarily display seven (7) pre-selected, high-

quality reproductions of masterpieces; and,

WHEREAS, the DIA will award the DDA with a one-time $2,000.00 stipend to promote

and market Douglas’ participation as a host city of the 2020 Inside|Out program; and,

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NOW, THEREFORE, BE IT RESOLVED, the City of the Village of Douglas grants

permission to the DDA and the DIA to temporarily install five (5) pole-mounted reproductions

at four (4) municipally-owned facilities including: Douglas Village Hall, 86 W. Center Street;

Douglas Police Department, 47 W. Center Street; Beery Field (West), 14 E. Center Street;

Beery Field (East), 48 E. Center Street; and, Wade’s Bayou Memorial Park, 80 E. Center

Street; May through December 2020.

All resolutions and parts of resolutions are, to the extent of any conflict with this

resolution, rescinded.

YEAS: Council Members:

NAYS: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:

ADOPTED this 2nd day of March, 2020

CITY OF THE VILLAGE OF DOUGLAS

BY: Patricia Lion, Mayor BY:

Pamela Aalderink, City Clerk

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I, Pamela Aalderink, the duly appointed Clerk of the City of the Village of Douglas, do

hereby certify that the foregoing is a true and complete copy of a Resolution adopted by the

Douglas City Council at a regular meeting held on Monday, March 2nd, 2020 in compliance

with the Open Meetings Act, Act No. 267 of the Public Acts of Michigan, 1976, as amended,

the minutes of the meeting were kept and will be or have been made available as required by

said Act.


BY: Pamela Aalderink, City Clerk

CITY OF THE VILLAGE OF DOUGLAS COUNTY OF ALLEGAN STATE OF MICHIGAN

RESOLUTION NO. 09-2020

RESOLUTION TO DETERMINE THE BEST INTEREST OF THE CITY IN REGARDS TO THE

RELATIONSHIP OF FAMILY MEMBERS SERVING ON BOARDS AND COUNCIL.

At a regular meeting of the City Council for the City of the Village of Douglas, Michigan, held at the City of the Village of Douglas City Hall, Douglas, Michigan, on the 2nd day of March 2020, at 7:00 P.M.

PRESENT: ABSENT:

The following Resolution was offered by Councilperson ___________ and supported by Councilperson _____________.

RESOLUTION

WHEREAS, the City Charter requires City Council to make a determination regarding the appointment of family members who hold elective office, appointive office, or employment with the City; and WHEREAS, the Charter language is vague in describing the appointments or positions held by related members to different offices, boards, authorities or commissions; and WHEREAS, more recently Louise Kenny, wife of Planning Commission member and Zoning Board of Appeals member, has been appointed to the City Council; and WHEREAS, more recently Kimberly Neuens, daughter of the City Clerk, has been appointed to the Douglas Downtown Authority; NOW THEREFORE BE IT RESOLVED, that the City Council feels confident the individuals are respectful of their positions and act in a professional manner in regard to their employment / appointments with the City of Douglas and act in the best interest of the City, thus the best interest of the City is served by the appointments. All resolutions and parts of resolutions are, to the extent of any conflict with this resolution, rescinded. Yeas: Nays: Abstain: Absent:

ADOPTED this 2nd day of March, 2020 CITY OF THE VILLAGE OF DOUGLAS Signed: ___________________________________ Patricia Lion, Mayor Signed: ___________________________________ Pamela Aalderink, City Clerk I, Pamela Aalderink, the duly appointed Clerk of the City of the Village of Douglas, do hereby certify that the foregoing is a true and complete copy of a Resolution adopted by the Douglas City Council at a regular meeting held on Monday, March 2, 2020 in compliance with the Open Meeting Act, Act No 267 of the Public Acts of Michigan, 1976, as amended, the minutes of the meeting were kept and will be or have been made available as required by said Act. CITY OF THE VILLAGE OF DOUGLAS Signed: _______________________________________ Pamela Aalderink, City Clerk

THE CITY OF THE VILLAGE OF DOUGLAS COUNTY OF ALLEGAN STATE OF MICHIGAN

RESOLUTION NO. 11-2020

RESOLUTION TO APPOINT LINDA ANDERSON AS ALTERNATE MEMBER TO THE ASSESSING BOARD OF REVIEW

At a regular meeting of the City Council for the City of the Village of Douglas, Michigan, held at the City

of the Village of Douglas City Hall, Douglas, Michigan on March 2, 2020 at 7:00 P.M.

Present: Absent: The following Resolution was offered by Councilperson ____________ and by Councilperson ______________.

RESOLUTION

WHEREAS, the City of Douglas Assessing Board of Review is a four (4) member board with the City Assessor as the Chair, and WHEREAS, the City of Douglas Assessing Board of Review requires a quorum of (3) members present at the Organizational Meeting and the Review Meetings, and WHEREAS, the City of Douglas City Council views the appointment of Linda Anderson as an alternate member to the Assessing Board of Review, NOW THEREFORE LET IT BE KNOWN, the City of the Village of Douglas finds it to be in the best interest of the city to appoint Linda Anderson as an alternate member to the Assessing Board of Review in the event as such one would be needed. That any resolution in conflict with this Resolution are deemed rescinded and revoked by adoption of this Resolution. Yeas: Nays: Abstain: Absent: Adopted this 2nd day of March, 2020 By: ________________________________________ Patricia Lion, Mayor By: ________________________________________ Pamela Aalderink, City Clerk

to

MEMORANDUM

To: City Council

From: Lisa Imus, City Planner

Date: February 28, 2020

Subject: Groundwater Protection Ordinance

Groundwater Protection Ordinance: The Groundwater Protection Ordinance is the result of the

Kalamazoo Lake Sewer and Water Authority’s (KLSWA) Wellhead Protection Committee’s work

over the past few years to identify the necessary groundwater (wellhead) protection areas

significant our water supply. Each community – Saugatuck, Saugatuck Township, and

Douglas have created similar ordinances designed to protect the public water supply by identifying

threats in areas where groundwater is vulnerable to contamination.

The "Wellhead Protection Area" has been identified as the area whose ground water has the

greatest potential to be negatively impacted from activities conducted on the surface above it. The

Douglas Wellhead Protection Area protects the well at Wade’s Bayou, serving the entire KLSWA

population. Leaking septic tanks, improper use of pesticides/fertilizer, abandoned wells,

underground/above ground storage tanks and uncontained spills of gasoline, oil or chemicals are

examples of activities that could adversely impact our community's water supply. This ordinance

provides the community strategies to protect the groundwater supply, a contingency plan should

contamination occur and a plan to educate community members about the importance of protecting

the groundwater supply.

Wellhead Protection Committee: This Committee consists of the KLSWA Director, a

representative from KLSWA’s engineering firm (Fleis & VandenBrink), and representatives from

Saugatuck Township, Saugatuck City, Allegan County Health Department, and the Fire

Department.

Timing: At Monday’s Council meeting, the first reading of this ordinance will occur. The second

reading will be scheduled for the March 16th meeting, along with a public hearing. Upon City

Council approval, the ordinance will be published, and become effective 20 days after publication.

The Ordinance will be regulated through the site plan approval process, and by educating the public

to report concerns regarding unsafe storage and disposal in our Wellhead Protection Area.

Budget Impact: There is not anticipated to be any significant budget impact from this ordinance.

2

1


ALLEGAN COUNTY, MICHIGAN

ORDINANCE NO. 03-2020

AN ORDINANCE TO AMEND THE CODE OF THE CITY OF THE VILLAGE OF

DOUGLAS BY REPLACING SECTION 95.20 THROUGH 95.21, WITH AMENDED

SECTIONS OF 95.20 THROUGH 95.34, CHAPTER 95, TITLE IX OF SUCH CODE

The City of the Village of Douglas Ordains:

Section 1. Amendment of Code to Add Title IX. Chapter 95. Sections 95.20 through 95.34 inclusive,

is added to the Code of the City of the Village of Douglas entitled "Groundwater Protection," to

read as follows:

Sec. 95.20 PURPOSE

The City of the Village of Douglas has determined that certain groundwater underlying areas

including the City is, or may be in the future, the source of water supplied by the Kalamazoo Lake

Sewer and Water Authority. Groundwater aquifers are integrally connected with the surface

water, lakes and streams that constitute significant public health, recreational and economic

resources of the City and surrounding area. Spills and discharges of hazardous substances threaten

the quality of the groundwater supplies and other water related resources, posing potential public

health and safety hazards and threatening economic losses.

This chapter is intended to protect existing and potential groundwater supplies, aquifers, and

groundwater recharge areas of the sources of water supplied by the Kalamazoo Lake Sewer and

Water Authority.

Sec. 95.21 DEFINITIONS

For the purpose of this chapter, the following definitions shall apply unless the context clearly

indicates or requires a different meaning.

2

ABANDONED OPERATIONS: Any property that is unoccupied for at least thirty (30) days and

to which one or more of the following applies:

a. Is open to casual entry;

b. Has one or more windows boarded;

c. Has utilities disconnected;

d. Is unsafe for occupancy or the general public, or is a visual blight adversely affecting the general

welfare of the area:

e. Is the subject of indebtedness to the City for more than one year.

Abandoned operations do not include a property that is actively listed by a licensed real estate

broker.

AQUIFER: A geological formation, group of formations, or part of a formation capable of storing

and yielding a significant amount of groundwater to wells and springs.

CHEMICAL ABSTRACT SERVICE (CAS) NUMBER: This is a unique number for every

chemical established by a Columbus, Ohio organization which indexes information published

in "Chemical Abstracts" by the American Chemical Society.

HAZARDOUS SUBSTANCE: A chemical or other material that is or may become injurious to

the public health, safety, or welfare, or to the environment. The term "hazardous substance"

includes, but is not limited to, any of the following which are stored or generated.

a. Hazardous Substances as defined in the Comprehensive Environmental Response,

Compensation and Liability Act (CERCLA) of 1980, Public Law 96.510, 94 State. 2767;

b. Hazardous Waste as defined in Part I I I of the State of Michigan Natural Resources and

Environmental Protection Act, 1994 Public Act 451, as amended;

c. Regulated Substance as defined in Part 213 of the State of Michigan Natural Resources

and Environmental Protection Act, 1994 Public Act 451, as amended;

d. Hazardous Substance as defined in Part 201 of the State of Michigan Natural Resources

and Environmental Protection Act, 1994 Public Act 451, as amended;

e. Used oil;

f. Radiological materials.

3

POLLUTION INCIDENT PREVENTION PLAN (PIPP): A PIPP includes a polluting material

inventory, a site diagram depicting the locations of the polluting materials, emergency

response procedures, and secondary-containment details. Sites are subject to Michigan's Part

5 Rules if they store oils and other polluting materials above established threshold

management quantities (TMQs), which are:

a. Salt in solid form at quantities of five (5) tons (10,000 pounds) or more.

b. Salt in liquid form at 1,000 gallons or more.

c. Petroleum products in an AST or container with a capacity of 660 gallons or greater or an

aggregate aboveground storage capacity of I ,320 gallons.

d. All other polluting materials specified in Part 5 that are used, stored, or otherwise managed

in a discrete outdoor location, with a total storage quantity of 200 kilograms (kg) (440

pounds) or more.

e. All other polluting materials specified in Part 5 that are used, stored, or otherwise

maintained at a discrete indoor location, with a total storage quantity of 1,000 kg (2,200

pounds) or more.

PROPERLY PLUGGED ABANDONED WELL: A well that has been closed in accordance with

regulations and procedures of the Department of Environment Great Lakes and Energy

(EGLE) and the local Health Department. A properly plugged abandoned well requires a

permit to be brought back into service.

SECONDARY CONTAINMENT: A second tank, catchment pit, pipe, or vessel that limits and

contains liquid or chemical leaking or leaching from a primary containment area; monitoring

and recovery are required.

SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) PLAN: As detailed in 40

CFR Part 112, sites are subject to the SPCC rules if (1) they store either more than 1,320 gallons

of petroleum products aboveground and (2) they present a reasonable risk to a navigable water

of the United States property (including via storm water and groundwater). An SPCC Plan

details site oil storage, spill potential, and emergency response and notification procedures. The

SPCC Plan is required to be certified by a registered Professional Engineer.

4

STORM WATER POLLUTION PREVENTION PLAN (SWPPP): As detailed in 40 CFR Part 122,

sites that are required to have a storm water permit are also required to have SWPPPs that detail

hazardous substance exposed to storm water and controls to prevent releases.

UNDERGROUND STORAGE TANK: A tank or combination of tanks, including underground

pipes connected to the tank or tanks, which is, was, or may have been used to contain an

accumulation of hazardous substances, as defined in Part 211 of the State of Michigan Natural

Resources and Environmental Protection Act, 1994 Public Act 451, as amended.

UNPLUGGED ABANDONED WELL: A well which has not been used for one year or more.

WELL: As defined in the Michigan Water Well Construction and Pump Installation Code, Part 127,

Act 368 of the Public Acts of 1978, as amended, and rules; or a permanent or temporary

opening in the surface of the earth for the purpose of removing water, or testing water quality,

or measuring water characteristics, or measuring liquid recharge, or measuring liquid levels,

or oil and gas exploration or production, or waste disposal, or dewatering purposes; or

geothermal heat exchange purposes, or a cistern of a depth of 4 feet or more and with a top

width of 12 inches or more.

WELLHEAD PROTECTION AREA: (WHPA) The area which has been approved by EGLE in

accordance with the State of Michigan Wellhead Protection Program, which represents the

surface and subsurface area surrounding a water well or well field, which supplies a public

water system, and through which contaminants are reasonably likely to move toward and reach

the water well or well field within a ten-year time of travel. Where the line defining the WHPA

intersects a parcel, the entire parcel shall be subject to this ordinance.

95.22 APPLICABILITY

Except as provided in Section 95.26, "EXEMPTIONS AND WAIVERS", this chapter applies to

all zoning permit requests within the WHPA for uses that generate, use or store hazardous

substances.

5

Sec. 95.23 PROHIBITIONS WITHIN TEN (10) YEAR TIME-OF-TRAVEL (TOT)

WELLHEAD PROTECTION AREA

1. For any parcel of land in whole or in part, within a ten-year WHPA, the following activities

are prohibited at any location on the parcel:

a. Operations of a scrap and recycling yard.

b. Operations of a State of Michigan Type II or Type III solid waste landfill.

c. Use of oil, waste oil, or similar liquid petroleum-type products for dust suppression.

d. Excavation, extraction, or mining of sand, gravel, bedrock, or any other type of earth

if a permit is required.

e. Unplugged abandoned wells.

f. Improper use, storage and disposal of hazardous substances.

g. New wells used for irrigation that would be classified as Large Quantity Withdrawals.

h. Drilling for natural gas or petroleum, whether for exploration or production.

Sec. 95.24 CRITERIA FOR REVIEW

1. SITE PLAN REVIEW PROCEDURES: Applications for projects subject to this Chapter shall

include the following information in addition to what is required under Chapter 153, Article

24:

a. Existing and proposed land use deed restrictions, if any.

b. Location and outline of all existing septic tanks and drain fields.

c. Location of any floor drains in proposed structures on the site. The point of discharge

for all drains and pipes shall be specified on the site plan.

d. Location of existing and proposed public and private drinking water wells, monitoring

wells, irrigation wells, test wells, wells used for industrial processes or wells that have no

identified use.

e. Inventory of hazardous substances to be stored, used or generated on-site, including CAS

numbers.

f. Description and drawings showing size and location for any existing or proposed

aboveground and underground storage tanks, piping lines and dispensers.

6

g. Descriptions of type of operations proposed for the project and drawings showing size,

location, and description of any proposed interior or exterior areas of structures for

storing, using, loading or unloading of hazardous substances.

h. Reported delineation of areas on the site which are known or suspected to be

contaminated, together with a report on the status of cleanup or closure.

i. Completion of the EGLE Environmental Permits Checklist.

2. The project and related improvements shall be designed to protect land and water resources

from pollution, including pollution of soils, groundwater, rivers, streams, lakes, ponds, and

wetlands.

3. If required by state or federal law, properties using hazardous substances are required to

have a Spill Prevention Control and Countermeasure (SPCC) Plan, a Pollution Incident

Prevention Plan (PIPP), and/or a Storm Water Pollution Prevention Plan (SWPPP). Sites

that at any time use, store or generate hazardous substances shall be designed to prevent

spills and unpermitted discharges to air, surface of the ground, groundwater, lakes,

streams, rivers or wetlands.

4. Hazardous substances stored on the site before, during, or after site construction, shall

be stored in a location and manner designed to prevent spills and unpermitted discharges

to air, surface of the ground, groundwater, lakes, streams, rivers, or wetlands.

5. Secondary containment facilities shall be provided for aboveground storage of hazardous

substances in accordance with state and federal requirements. Aboveground secondary

containment facilities shall be designed and constructed so that the potentially polluting

material cannot escape from the unit by gravity through sewers, drains, or other means,

directly or indirectly into a sewer system, or to the waters of the State (including

groundwater).

6. Unplugged abandoned wells and cisterns shall be plugged in accordance with regulations and

procedures of the EGLE and the County Health Department. General purpose floor drains shall

be connected to a public sewer system, and on-site holding tank, or a system authorized through a

State surface or groundwater discharge permit. If connected to a public sewer system, then the

7

volume and concentration of waste discharged to the floor drain shall be in compliance with all

State, County and Local Industrial Pretreatment requirements.

Sec. 95.25 PROFESSIONAL REVIEW OF PROPOSED DEVELOPMENT

1. Fees in Escrow for Professional Reviews: Any application for site plan approval as required

under this chapter may require the deposit of fees to be held in escrow in the name of the

applicant. An escrow fee shall be required by the Zoning Administrator unless waived by the

Zoning Administrator or the City Council. Waiver shall be based on a written conclusion that

there is no substantial information or analysis benefit to accrue as a result of the application

of this Section. An escrow fee may be requested to obtain a professional review of any other

project which may, at the discretion of the Zoning Administrator create an identifiable and

potentially negative impact on public infrastructure or services, or on adjacent properties and

because of which, professional input is desired before a decision to approve, deny or approve

with conditions is made.

a. The escrow shall be used to pay professional review expenses of engineers, community

planners, and any other professionals whose expertise the City values to review the

proposed application and/or site plan of an applicant. Professional review will result

in a report to the City indicating the extent of conformance or nonconformance with

this chapter and to identify any problems that may create a threat to public health,

safety or the general welfare. Mitigation measures or alterations to a proposed design

may be identified where they would serve to lessen or eliminate identified impacts.

The applicant will receive a copy of any professional review hired by the City and a

copy of the statement of expenses for the professional services rendered.

b. No application for approval for which an escrow fee is requested will be processed until

the escrow fee is deposited with the City Clerk. The amount of the escrow fee shall be

established based on an estimate of the cost of the services to be rendered by the

professionals contacted by the Building Official. The applicant is entitled to a refund of

8

any unused escrow fees at the time a permit is either issued or denied in response to the

applicant's request.

c. If actual professional review costs exceed the amount of an escrow, the applicant shall pay

the balance due prior to receipt of any land use or other permit issued by the City in

response to the applicant’s request.

Sec. 95.26 EXEMPTIONS AND WAIVERS

1. A limited exclusion from this chapter is hereby authorized as follows:

a. The site plan review criteria do not apply to hazardous substances packaged for personal

or household use or present in the same form and concentration as a product packaged for

use by the general public.

b. The site plan review requirements do not apply to products held in containers with a

volume of less than 40 gallons and packaged for retail use.

c. The total excluded substances containing hazardous substances may not exceed the lesser

of two hundred (200) gallons or one thousand (1,000) pounds at any time.

d. Substances in parked or stopped vehicle in transit, provided that a commercial vehicle is

stopped or parked for less than 72 hours;

e. Substances, such as gasoline or oil, in operable motor vehicles or boats if used solely for

the operation of the vehicle, but not the tanker portion of a tank truck.

f. Pressurized gases in storage tanks.

2. All parcels outside of the WHPA.

Sec. 95.27 ABANDONED OPERATIONS

1. This section applies to residences, businesses or other operations. Those who own or control

abandoned operations shall do the following:

a. Within seven (7) days of becoming an abandoned operation, take such steps as necessary

to secure the site such that natural elements such as water, wind and ice or vandals and all

other persons cannot gain access to the hazardous substances.

9

b. Within thirty (30) days of becoming inactive, provide to the City Manager or their

designee, a document that identifies the site, the date of inactivity, the hazardous substances that exist on site, and the name, address, and telephone number of both the owner and

the person in control of the site.

c. Within sixty (60) days of becoming inactive, remove all hazardous substances from the

site. This does not include those substances used for heating, cooling, and/or electrical

lighting.

Sec. 95.28 ENFORCEMENT

1. Whenever the City determines that a person has violated a provision of Section 95.23, the City

Manager or their designee shall issue a written Notice of Violation. The Notice shall be

directed to the owner or party in interest of the building in whose name the property appears

on the last local tax assessment records of the City.

2. If abatement of a violation and/or restoration of affected property are required, the Notice shall

set forth a deadline by which such remediation or restoration must be completed. Said Notice

shall further advise that, should the responsible party fail to remediate or restore within the

established deadline, the work may be done by the City, with the expense thereof charged to

the property owner and possibly assessed as a lien against the property.

3. All Notices required by Sec. 95.27 shall be in writing and shall beserved upon the person to

whom they are directed personally or in lieu of personal service, may be mailed by certified

mail, return receipt requested, addressed to the owner or party in interest at the address shown

on the tax records, at least ten days before the date of the hearing described in the notice. If

any person to whom a Notice is directed is not personally served, in addition to mailing the

Notice, a copy thereof shall be posted upon a conspicuous part of the building or structure at

least ten days prior to the hearing date.

Sec. 95.29 ABATEMENT/REMEDIAL ACTIVITIES

1. The City is authorized to take or contract with others to take reasonable and necessary abatement

or remedial activities whenever the City determines a violation of this chapter has occurred and

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that the responsible party cannot or will not correct the violation in a timely manner, or when no

known responsible party exists. The responsible party shall reimburse the City for all reasonable

expenses thus incurred by the City. A lien may be placed on the property for the reimbursement of all

reasonable expenses to the extent permitted by law.

2. If the City desires the responsible party to reimburse it for reasonable abatement activity

expenses, the City shall, within ninety (90) days of the completion of said activities, mail to

that person a Notice of Claim outlining the expenses incurred, including reasonable

administrative costs, and the amounts thereof. The person billed shall pay said sum in full

within 30 days of receipt of the claim. If the person billed desires to object to all or some of

the amount sought by the City, said person may file, within the same thirty (30) day period, a

written objection so stating. The City shall, within thirty (30) days of its receipt of the

objection, provide an opportunity for the objecting party to present facts or arguments

supporting said objection. If the City determines that some or the entire amount originally

billed is appropriate, the person shall pay said sum within thirty (30) days of receipt of that

determination. If the amount due is not paid, the City may cause the charges to become a

special assessment against the property and shall constitute a lien on the property.

Sec. 95.30 INJUNCTIVE RELIEF

If a person has violated or continues to violate the provisions of this chapter, the City may petition

the appropriate court for injunctive relief restraining the person from activities that would create

further violations, or compelling the person to perform necessary abatement or remediation.

Sec. 95.31 VIOLATIONS AND PENALTIES

Violation of this chapter shall be subject deemed a municipal civil infraction and a responsible

party shall be subject to such fines and costs as provided for in Section 34.06.

Sec. 95.32 APPEALS

1. Right of appeal. Any person has the right to appeal the basis for any charges, permits, orders,

or other action developed in accordance with this article. Appeals shall be directed to the City

Clerk along with any supporting documentation for amendment of the charges in question. The

sitting Zoning Board of Appeals is hereby designated to hear appeals regarding any

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requirements of this Chapter. Any additional information that may be required to resolve the

appeal, as directed by the City Manager or their designee, shall be obtained by the user at his expense.

2. Formal hearing.

a. Appeals from orders of the City Manager or their designee may be made within 30 days

from the date of any citation, order, charge, fee, surcharge, penalty or other action. The

appeal may be taken by any person aggrieved. The appellant shall file a written notice of

appeal with the City Clerk and with the Zoning Board of Appeals, specifying the grounds

therefor. Prior to a hearing, the City Manager or their designee shall transmit to the Zoning

Board of Appeals, a summary report of all previous action taken. The board of appeals

may, at its discretion, call upon the City Manager or their designee to explain the action.

The final disposition of the appeal shall be in the form of a resolution, either reversing,

modifying, or affirming, in whole or in part, the appealed decision or determination.

b. The Zoning Board of Appeals shall fix a reasonable time for the hearing of the appeal, give

notice thereof to property owners within 300 feet of the affected parcel, and decide the

appeal within 45 days. Within the limits of its jurisdiction, the Zoning Board of Appeals

may reverse or affirm, in whole or in part, or may make such order, requirements,

decisions, or determination as, in its opinion, ought to be made in the case under

consideration, and to that end shall have all the powers of the official from whom the

appeal is taken using the following standards:

i. There is a hardship or unnecessary burden in compliance with the ordinance;

ii. The applicant proposes alternate methods to protect the groundwater from

potential contamination by methods proven or engineered by a professional

acceptable to the Board.

c. The decision of the groundwater protection board of appeals shall be final.

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3. Charges outstanding during appeal process. All charges for service, penalties, fees, or

surcharges outstanding during any appeal process shall be due and payable to the City. Upon

resolution of any appeal, the City shall adjust such amounts accordingly.

4. Administrative action. If an informal or formal hearing is not demanded within the periods

specified in this section, the administrative action shall be deemed final. In the event either or

both hearings are demanded, the action shall be suspended until a final determination has been

made, except for immediate cease and desist orders or any emergency or judicial action.

5. Appeals from determinations of groundwater protection board of appeals. Appeals from the

determinations of the groundwater protection board of appeals may be made to the circuit

court for the county as provided by law. The appeals shall be governed procedurally by the

Administrative Procedures Act of 1969 (MCL 24.201 et seq.). All findings of fact, if supported

by the evidence, made by the board shall be conclusive upon the court.

Sec. 95.33 REMEDIES NOT EXCLUSIVE

The remedies listed in this chapter are not exclusive of any other remedies available under any

applicable federal, state, or local law, and it is within the discretion of the City to seek

cumulative remedies.

Sec. 95.34 CONFLICTING REGULATIONS

Whenever any provision of this chapter imposes more stringent requirements, regulations,

restrictions or limitations than are imposed or required by the provisions of any other law or

chapter, then the provisions of this chapter shall govern. Whenever the provisions of any other law

or chapter impose more stringent requirements than are imposed or required by this title, then the

provision of such chapter shall govern.

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Section 2. Effective Date. This ordinance shall become effective seven days after its publication

unless otherwise provided by law.

Ayes: Nays:

Abstain:

Absent:

ORDINANCE DECLARED

Patricia Lion, Mayor Date:

Pamela Aalderink, City Clerk Date:

Ordinance First Reading Date:

Ordinance Second Reading Date:

Ordinance Adoption Date:

Ordinance Publication Date:

Ordinance Effective Date:

842730_DouglasWHPA / katie.strohauer 2/20/2020

Douglas

Service Layer Credits: Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community

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AGENDA THE CITY OF THE VILLAGE OF DOUGLAS REGULAR …THE CITY OF THE VILLAGE OF DOUGLAS WORKSHOP OF...

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