AGENDA Regular Board Meeting Package... · Regular Board Meeting, January 22, 2019 Remembering Our...

AGENDARegular Board MeetingMemorial of St. Vincent

Tuesday, January 22, 2019, 7:00 pm

Board Room, Catholic Education Centre

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A. Routine Matters

1. Call to Order and Attendance

2. Acknowledgement of First Nations Sacred Territory

3. Opening Prayer

4. Approval of Agenda

a. Approval of Calendar Items

a. Employee Population Report as of December 31, 2018

5. Declaration of Interest

6. Approval of Minutes, Regular Board Meeting, December 11, 2018

a. Business Arising from the Minutes

B. Awards and Presentation

1. St. Junipero Serra Relic

2. Peel Food Charter

3. Ontario Catholic School Trustees' Association

C. Pastor’s Remarks

1. Reverend Fr. Ricardo Davis, Associate Pastor, Merciful Redeemer Parish

D. Delegations

1. M. Czarnecka, French Immersion Program, St. Jude

E. Updates/Information/Reports from Trustees for Receipt

1. Regular Reports

2. Good News Items

F. Information/Reports from Committees for Receipt

1. Minutes of the Central Committee for Catholic School Councils Meeting, November 1, 2018

2. Minutes of the Administration and Finance Committee Meeting, November 6, 2018

3. Minutes of the Faith and Program Committee Meeting, November 13, 2018

4. Minutes of the Audit Committee Meeting November 13, 2018

5. Minutes of the Special Education Advisory Committee Meeting, December 5, 2018 70

6. Minutes of the Central Committee for Catholic School Councils Meeting, December 6, 2018 75

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G. Information/Reports from Administration for Receipt

H. Trustee/Committee/Administration Reports Requiring Action

1. Motions Recommended by the Audit Committee, January 8, 2019

2. Motions Recommended by the Administration and Finance Committee, January 8, 2019

3. Ontario Catholic School Trustees' Association Membership Fee and Friends and Advocates of Catholic Education Levy

I. Notices of Motion

J. Additional Business

K. Questions Asked of, and by, Board Trustees

L. Declared Interest Items

M. In Camera SessionSee In Camera Agenda

N. Rise and Report

O. Future MeetingsFebruary 26, 2019March 26, 2019April 23, 2019May 28, 2019June 18, 2019

P. Adjournment

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OPENING PRAYER

O ALMIGHTY GOD OUR FATHER IN HEAVEN

FROM WHOM ALL GOODNESS AND TRUTH ON EARTH HAVE COME FORTH

GRANT TO US – THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING

THE VISION TO RECOGNIZE AND THE VIGOR TO ESPOUSE

SOUND PRINCIPLES OF EDUCATIONAL THEORY AND PRACTICE IN A SPIRIT OF BALANCED

JUDGEMENT AND WITH PROPER PERSPECTIVE

GIVE US ALSO THE COURAGE TO TURN AT ALL TIMES

ONTO THE PATH OF HIGHER GOODNESS IN OUR DELIBERATIONS

ADMINISTRATIVE DECISIONS AND COURSES OF ACTION

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Regular Board Meeting, January 22, 2019 Remembering Our Deceased

Remembering Our Deceased

January 2019

Let us remember the students, staff, and family members of staff who have recently passed away, and keep them in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May they rest in peace. Amen Staff / Former Staff

► Peggy Kingdon, retired child and youth worker, Robert F. Hall Catholic Secondary School.

► Kevin Richard Meagher, former teacher, Father Michael Goetz Secondary School.

► Eva Desouza, former teacher, Dufferin-Peel CDSB.

► Donna Cook, teacher, Our Lady of Peace School.

Family Members of Staff / Former Staff

► Bill Boyle, husband of JoeAnne Boyle, teacher, St. Aloysius Gonzaga Secondary School.

► Rose Korslick, mother of Anthony Korslick, offset press operator, Printing Department, Keaton Centre.

► Leyland Kenneth Chapman, father-in-law of Mary Ellen Chapman, teacher, Notre Dame Catholic Secondary School.

► Bruna Cescolini, mother of Steven Cescolini, teacher, St. Joseph Secondary School.

► Francesco Iantria, father of Italia Carbone, administrative assistant, Human Resources/Employee Relations; grandfather of Matthew Carbone, custodian.

► Maria Rudz, mother of Danuta Benewiat, designated early childhood educator, Canadian Martyrs School.

► Reta Blaney, step-mother of Debbie Liska, retired educational resource worker; step-grandmother of Matthew Liska, teacher, St. Martin Secondary School; Ryan Liska, teacher, Cardinal Leger Secondary School.

► Winnifred (Winnie) Williams, mother of Cathy Bennett, teacher, St. Anne School.

► Hendrik Joseph Vandervoort, father of Henry Vandervoort, teacher, St. John the Baptist School.

► Melvin Sparkes, grandfather of Jason Sparkes, teacher, St. Albert of Jerusalem School.

► David Bulhoes, grandfather of Ryan Couto, educational resource worker, Holy Spirit Catholic School.

► James Stolar, father-in-law of Elizabeth Tomas-Stolar, teacher, Christ the King Catholic School.

► Julius Bueno, father of Maria Bueno, vice principal, St. Oscar Romero Catholic Secondary School.

► Carmen Ciappara, grandmother of Terra Medeiros, teacher, Cardinal Leger Secondary School.

► Jose Coehlo, father-in-Law of Melissa Faria, designated early childhood educator, St. Raymond School.

► Vincent Weatherbee, grandfather of Rob Weatherbee, vice-principal, St. Michael Catholic Secondary School; grandfather-in-law of Jody Weatherbee, teacher, Sacred Heart School.

► Maria Silva, mother of Mary Cordeiro, custodian, Father C.W. Sullivan School.

► Carlo Napoleone, father of Nino Napoleone, teacher, Queen of Heaven School.

► John Zettel, grandfather of Heather Thistle, designated early childhood educator, St. Edmund School.

► Maria Bunjo, mother of Lilly Muir, teacher, St. Stephen School.

► Irene Kravets, mother of Kristina Kravets, teacher, Father Daniel Zanon School.

► Ernesto Magliocco, father of Lori Gencarelli, teacher, John Cabot Catholic Secondary School.

► Giuseppe Di Biase, father of Pat Moscattini, educational resource worker, St. Herbert School.

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Regular Board Meeting, January 22, 2019 Remembering Our Deceased

► Violet Marie Mendonca, mother of Paula Mendonca, teacher, St. Andre Bessette Catholic School.

► Grant McPherson, father of Bonnie Brunton, teacher, Christ the King Elementary School; father-in-law of Wayne Brunton, superintendent of Mississauga Brampton Central Family of Schools.

► David Joseph Berze, father of Sharon Harden, teacher, Holy Family School.

► John Chrysostom (Chris) Gillis, father of Brian Gillis, teacher, Notre Dame Catholic Secondary School.

► Nicolangelo Cacciacarro, father of Donna Da Costa, teacher, St. Joan of Arc Catholic Secondary School.

► Grace Huntsman, daughter of Kathryn Huntsman, teacher, All Saints School.

► Joseph Zizek, father-in-law of Regina Zizek, educational resource worker, St. Joseph Catholic School, Mississauga.

► Frank Peruzzi, brother of Anna Brooks, teacher, St. Basil School.

► Francisco Ornelas, father of Filomena Littlejohn, teacher, Cardinal Leger Secondary School.

► Dianne Reid, mother-in-law of Maria Gallo-Reid, teacher, St. Anne School.

► Rocchina Farace, grandmother of Gabriel Ranalli, teacher, St. Jean-Marie Vianney Catholic School.

► Rachel Conway, mother of Sheila McWatters, retired associate director; mother-in-law of David McWatters, retired principal.

► Mary Silveria Menezes, mother-in-law of Priscilla Menezes, long-term occasional teacher, St. Alfred School.

► Julia Huczek, mother of Peter Huczek, teacher, Notre Dame Catholic Secondary School.

► George Harvey, brother-in-law of Karen Harvey, administrative assistant, Brampton East/Caledon/Dufferin/Malton Family of Schools; uncle of Jennifer Harvey, child and youth worker, St. Gregory School.

► Maresa Biasutti, mother-in-law of Maria Biasutti, teacher, St. Simon Stock School; Denise Venchiarutti, teacher, St. Catherine of Siena School.

► Rogelio Caluste, father-in-law of Marlon Llanderal, custodian, St. Joachim School.

► Angelo Saliba, father of Mary Ann Valtas, educational resource worker, Metropolitan Andrei Catholic School; Beatrice Jankowski, former teacher, Dufferin-Peel CDSB.

► Natalina Elida Parutto, mother of Maria Parutto-Pividor and mother-in-law of Ottavio Pividor, teachers, St. Edmund School.

► Angela Mazzucco, mother-in-law of Vicky Mazzucco, retired teacher, St. Rose of Lima School.

► Edie Daine, step-son of Vivette Fearon, occasional teacher, Dufferin-Peel CDSB.

► Zenon Rynkiewicz, father of Christina Rynkiewicz, teacher, St. Simon Stock School,

► Sonia Bolognese, sister of Ruby Bolognese, teacher, St. André Bessette School.

► Giuseppe 'Joe' Bavaro, brother of Anna Bavaro, teacher, St. Teresa of Avila School.

► Angelo Sergnese, grandfather of John D’Ippolito, teacher, Cardinal Ambrozic Catholic Secondary School.

► Hugo Edwards, grandfather of Nicole Bailey, child and youth worker, St. Marguerite d’Youville Secondary School.

► Stanislaw Gdyczynski, father of Dorothy Gdyczynski, teacher, St. Timothy School.

► Leslie Baxam, grandfather of Sharise Sealy, child and youth worker, St. Andrew School.

And also for those whose passing we have not mentioned,

we know that God will not forget.

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Agenda – Regular Board Meeting - January 22, 2019

RECOMMENDATION TO THE BOARD

REPORT NUMBER A 4 a. a.

EMPLOYEE POPULATION REPORT AS AT DECEMBER 31, 2018

1. THAT THE REPORT TO THE BOARD OF TRUSTEES, EMPLOYEE POPULATION REPORT, BE

RECEIVED.

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Regular Board Meeting

January 22, 2019

Employee Population Report

Strategic Goal: Catholic Learning Environment

Administration/Operational

“Know that wisdom is such to your soul; if you find it, you will find a future,

and your hope will not be cut off.” Proverbs 24:14

Regular Board Meeting – January 22, 2019 Employee Population Report

BACKGROUND

Human Resources provides staffing reports to the board for receipt in September, January and April of each year. As required, the Employee Population Report as of December 31, 2018 is submitted.

THE FOLLOWING RECOMMENDATION IS PROVIDED FOR CONSIDERATION:

1) THAT THE REPORT TO THE BOARD OF TRUSTEES, EMPLOYEE POPULATION REPORT, BE

RECEIVED.

Prepared by: Christine Romanick, HRIS Administrator

Submitted by: Stephanie Strong, Superintendent of Human Resources & Employee Relations

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TEACHER PERSONNEL

HeadCount FTE

HeadCount FTE

HeadCount FTE

Co-Ordinators 5 5.0 6 6.0 Trustees (includes Student Trustees) 13 13.0Consultants 22 22.0 17 17.0 Supervisory Officers 21 21.0Def Lvs Secondments Tch Ex 14 14.0 9 9.0 Mid Management 164 164.0Department Heads 234 231.7 A.P.S.S.P.Letter of Permission 6 5.6 1 1.0 - Psychology 47 38.2Long Term Occasionals 300 261.8 244 214.7 - Social Work 43 37.1Principals 128 128.0 30 30.0 - Speech Language Pathology 34 30.7Teachers 3244 2810.9 2034 1788.8 - Child & Youth Work 109 109.0Vice Principals 48 48.0 61 61.0 - Other 4 4.0

Educational Resource Wrks 652 637.9Total Academic Staff 3767 3295.3 2636 2359.09 Designated Early Childhood Educators 303 302.7

Secretarial & Clerical Staff 445 428.5Maintenance & Custodial Staff 644 644.0Cleaners 56 28.2Temp Employees 102 75.0Student Monitors 941Casual Support Staff 40

Sub Staff 3767 3295.3 2636 2359.09 Sub Total 3578 2533.3

Certified Occasional Teachers 767 138

Adult Education 18 109Continuing Education 53 247

3251163

Total Staff - FTE 9597.7

C. RomanickPrepared By: HRIS Administrator, Human Resources

S. StrongSubmitted By: Superintendent, Human Resources & Employee Relations

SS:cr

January 10, 2019

EMPLOYEE POPULATION REPORTAS OF DECEMBER 31, 2018

Elementary Secondary

SUPPORT SERVICES PERSONNEL

International Language

Educational Resource Wrks Supplies

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REPORT NUMBER A 6

MINUTES OF THE REGULAR BOARD MEETING

DECEMBER 11, 2018 1. THAT THE MINUTES OF THE REGULAR BOARD MEETING, DECEMBER 11, 2018, BE APPROVED.

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Minutes of the Regular Board Meeting, December 11, 2018

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MINUTES Regular Board Meeting Memorial of St. Damius Tuesday, December 11, 2018 7:00 pm Board Room, Catholic Education Centre

Chair: S. Hobin Vice Chair: T. Thomas Trustees: B. Corbet, A. da Silva, D. D'Souza, L. del Rosario,

F. Di Cosola, , B. Iannicca, M. Pascucci, S. Pascucci, S. Xaviour

Student Trustees: R. Pinto, F. Rosario Director of Education: M. Mazzorato Associate Director of Instructional Services: D. Amaral Associate Director of Corporate Services: D. Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer:

J. Cherepacha

Superintendents: W. Brunton, T. Cruz, D. Finegan-Downey, S. Gos, B. Hester, M. Lewis, C. MacDonald C. Murphy, L. Papaloni, T. Peel, S. Steer, L. Storey, S. Strong, M. Thomas, M. Vecchiarino

Counsel: M. Beck General Managers: B. Campbell, T. Davis, R. Moriah Recorder: L. Mackereth

A. Routine Matters

1. Call to Order and Attendance Chair S. Hobin called the meeting to order at 7:00 p.m. The assembly joined in singing O' Canada.

2. Acknowledgement of First Nations Sacred Territory Chair of the Board, S. Hobin acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

3. Opening Prayer Chair of the Board, S. Hobin led the Opening Prayer, asking the assembly to pray for Riley Driver-Martin, former St. Louis student and Teresa Bissola, sister of Trustee A. da Silva.

4. Approval of Agenda Trustee B. Corbet withdrew I 1 Notice of Motion Addition to the Agenda: Notice of Motion - Trustee S. Pascucci Reordered the In Camera Agenda.

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Motion 013 (18-12-11) Moved by D. D'Souza Seconded by B. Iannicca

THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

a. Approval of Calendar Items

5. Declaration of Interest

The following trustees declared an interest in agenda item H 3 - 2018-2019 Revised Estimates - Operating

Trustee S. Hobin —family members belong to OECTA Trustee B. Iannicca—family members belong to OECTA and CUPE 2026 Trustee M. Pascucci—family member belongs to OECTA Trustee S. Pascucci - family member belongs to OECTA

Motion 014 (18-12-11) Moved by S. Xaviour Seconded by S. Pascucci

THAT THE DECLARED INTEREST ITEM BE MOVED TO AGENDA ITEM L. CARRIED

6. Approval of Minutes, Regular Board Meeting, November 27, 2018

Motion 015 (18-12-11) Moved by A. da Silva Seconded by B. Corbet

THAT THE MINUTES OF THE REGULAR BOARD MEETING, NOVEMBER 27, 2018, BE APPROVED.

CARRIED

a. Business Arising from the Minutes - Nil

7. Approval of Minutes, Inaugural Board Meeting, December 4, 2018

Motion 016 (18-12-11) Moved by A. da Silva Seconded by M. Pascucci

THAT THE MINUTES OF THE INAUGURAL BOARD MEETING, DECEMBER 4, 2018, BE APPROVED.

CARRIED

a. Business Arising from the Minutes-Nil

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B. Awards and Presentation - Nil

C. Pastor’s Remarks - Nil

D. Delegations

1. M. Beaton - Holy Name of Mary Accommodation

M. Beaton, parent, delegated on her own behalf. The delegate presented her concerns with the relocation of Holy Name of Mary Catholic Secondary School during the school renovation project and offered alternate suggestions. Trustees advised the delegate that the October meeting was not the first meeting with parents. Information meetings were held last spring.

Motion 017 (18-12-11) Moved by S. Pascucci Seconded by D. D'Souza

THAT THE DELEGATION, M. BEATON, HOLY NAME OF MARY ACCOMMODATION, BE RECEIVED.

CARRIED

2. J. Payne - Holy Name of Mary Accommodation

J. Payne, parent, delegated the board on his own behalf. The delegate expressed his concerns with the accommodation plans for the relocation of Holy Name of Mary Catholic Secondary School during renovations.

Motion 018 (18-12-11) Moved by A. da Silva Seconded by S. Xaviour

THAT THE DELEGATION, J. PAYNE, HOLY NAME OF MARY ACCOMMODATION, BE RECEIVED.

CARRIED

3. D. Hughes - Holy Name of Mary Accommodation

D. Hughes, parent, delegated the board on her own behalf. The delegate shared her concerns regarding transportation of students with health issues during the renovation of Holy Name of Mary Catholic Secondary School.

Motion 019 (18-12-11) Moved by S. Xaviour Seconded by B. Iannicca

THAT THE DELEGATION, D. HUGHES, HOLY NAME OF MARY DELEGATION, BE RECEIVED. CARRIED

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4. L. Daoust - Holy Name of Mary Accommodation

L. Daoust, parent, delegated the board on his own behalf. The delegate expressed concerns with student bus safety with the relocation of Holy Name of Mary Catholic Secondary School during renovations.

Motion 020 (18-12-11) Moved by F. Di Cosola Seconded by A. da Silva

THAT THE DELEGATION, L. DAOUST, HOLY NAME OF MARY ACCOMMODATION, BE RECEIVED.

CARRIED

E. Updates/Information/Reports from Trustees for Receipt

1. Regular Reports

a. Board Committee Composition

M. Mazzorato, Director of Education, outlined the committee positions that needed to be addressed. The 2019 chairs and vice chairs of various committees were elected at the Inaugural Board Meeting December 4, 2018.

The 2019 Administration and Finance Committee is comprised of all Trustees and Student Trustees. The Chair is Trustee F. Di Cosola and Vice Chair is Trustee D. D’Souza.

The 2019 Faith and Program Committee is comprised of all Trustees and Student Trustees. The Chair is Trustee S. Xaviour and the Vice Chair is Trustee B. Corbet.

The 2019 Board By-Law/Policies Review Committee is comprised of all Trustees and Student Trustees. The Chair is Trustee B. Iannicca and the Vice Chair is Trustee S. Pascucci.

The 2019 Audit Committee is comprised of Trustees A. da Silva, F. Di Cosola and S. Pascucci. The Chair and Vice Chair of the Audit Committee will be elected at the Inaugural Audit Committee meeting.

The 2019 Contract and Negotiations Committee is comprised of all Trustees without conflict. The Chair is L. del Rosario and the Vice Chair is A. da Silva. Members of the committee are Trustees B. Corbet, D. D’Souza, F. Di Cosola, T. Thomas and S. Xaviour.

All trustees are members of the Discipline Committee (expulsions and suspension appeals) for 2019.

Trustees L. del Rosario and S. Pascucci are members and Trustee B. Iannicca and T. Thomas are alternate members of the Special Education Advisory Committee for 2019.

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Trustee S. Hobin is the member and Trustee M. Pascucci is the alternate member of Supervised Alternative Learning (SAL) for 2019.

Trustee S. Pascucci is the member and Trustee F. Di Cosola is the alternate member for the Central Committee for Catholic School Councils (CCCSC) for 2019.

Trustees S. Hobin, T. Thomas, D. D'Souza. A. da Silva and M. Pascucci are members of the Performance Planning and Review Committee for the Director of Education for 2019.

Trustees A. da Silva, S. Hobin, M. Pascucci, T. Thomas and S. Xaviour are members of DP Friends and Advocates for Catholic Education for 2019.

Trustees S. Hobin and S. Xaviour are members of the Challenged Material Committee for 2019.

Trustee B. Corbet is the member and Trustee S. Xaviour is the alternate member of the School Year Calendar Committee for 2019.

Trustee S. Xaviour is the member and Trustee D. D'Souza is the alternate member on the Secondary School Scholarships and Awards Committee.

Trustees B. Corbet, D. D'Souza, F. Di Cosola and T. Thomas put forth their names for the STOPR Governance Committee. Scrutineers D. Del Bianco, J. Cherepacha and B. Hester were appointed. Ballots were distributed resulting in a tie between B. Corbet and F. Di Cosola. Additional ballots were distributed and F. Di Cosola was elected by a clear majority.

Trustees F. Di Cosola, A. da Silva and T. Thomas are members of the Joint Ad Hoc Transportation Committee for 2019.

All trustees are members of the Multi-Year Strategic Planning Committee for 2019. The Chair and Vice Chair will be elected at the Inaugural meeting.

Trustees D. D'Souza, A. da Silva and S. Xaviour are members of the Brampton Board of Trade for 2019.

Trustees B. Corbet, L. del Rosario, S. Hobin, B. Iannicca, M. Pascucci, S. Pascucci and T. Thomas are members of the Mississauga Board of Trade for 2019.

Trustee D. D'Souza is the member and Trustee S. Xaviour is the alternate member on the Brampton School Traffic Safety Council for 2019.

Trustee F. Di Cosola is the member and Trustee S. Xaviour is the alternate member on the Caledon Traffic Safety Council for 2019.

Trustee E. Thomas is the member and Trustee B. Corbet is the alternate member of the Mississauga Traffic Safety Council for the term 2019-2022.

Trustees B. Corbet and T. Thomas are members of the Peel Safe and Active Routes to School for 2019.

Trustee T. Thomas is the member of the Mississauga Public Library Board for the term 2019-2022.

Trustees M. Pascucci and T. Thomas are OCSTA Directors for the term 2019-2020.

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Motion 021 (18-12-11) Moved by S. Xaviour Seconded by T. Thomas

THAT THE BALLOTS BE DESTROYED. CARRIED

2. Good News Items

Trustee B. Corbet shared she met St. Elizabeth Seton Grade 4 student J. Randall. J. Randall started with a goal of collecting 100 pairs of socks in Mississauga to help our community of homeless residents living in shelters. Each year she has raised her goal. Last year she exceeded her goal and collected 4500 pairs of socks! This year her goal of 5,400 socks is her biggest yet! Her campaign is helping us raise awareness of keeping the homeless warm and Peel. I’m proud to share this young girl’s cause that is making a big difference in our community! It has inspired me along the way and a good reminder that from small beginnings come great things.

Trustee T. Thomas congratulated Ascension of Our Lord Secondary School. This year the students have collected $11,600 for the Terry Fox Foundation.

Trustee B. Iannicca congratulated Fr. Santo from St. Catherine of Siena Parish on the 60th Anniversary of his Ordination.

Trustee D. D'Souza shared:

St. Edmund Campion Secondary School Social Justice groups from Campion and Aquinas have joined together on a trip to Cambodia, December 7, to assist with a community project. They have been preparing for 4 months and have hosted a Silent Auction and a school supplies drive in order to meet the needs of the families that are hosting them.

St. Edmund Campion School Choir made up of 12 very talented students performed on December 2 at the “Festival of Lights” hosted by the Knights of Columbus in celebration of the season of Advent.

Campion’s DECA club and Film Festival students have been campaigning to collect nonperishables food items to donate to Regeneration Brampton and this entire initiative has been student led

Campion’s DECA students participated in the Regional competition earlier this month and made Campion history by winning 11 awards. They are now headed to the Provincial competitions in February 2019

Campion in partnership with ROPSSAA hosted a Special Events Basketball students and invited students from across our board in Planning for Independence Programs to take part in our tournament. The event was student led and all of our guests and hosts had a fantastic time

Campion Black Student Alliance started as a new club this year after a request was presented to the school. This student led club has been working hard to educate, promote

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and celebrate Black Culture. So far the club has had the chance to visit the Knowledge Bookstore in Brampton to learn about the history of African Literature as well as visit the Brampton Museum. Student have hosted a movie night, a paint night, a cooking night and have partnered with the Black Congress of Brampton to look at ways to partner with the local community to host a student led conference

St. Agnes On December 1, St. Agnes hosted their first Breakfast with Santa event. Families came out for a pancake breakfast and enjoyed some time with Santa as he visited each table. Students were also able to sit with Santa and tell him what they hoped for this Christmas. We had some fabulous Grade 8 helpers who helped greet guests, serve food and even paint faces. Our very generous families brought non-perishable food items and new, unwrapped toys to help kick off our food drive. Santa even left behind a little Elf named Pickles to help spread kindness and joy this Advent season. A great time was had by all.

St. Roch Catholic Secondary School The St. Roch Senior Chamber Choir (under the direction of Mark McCallen) performed in a magical evening of music at the Rose Theatre on December 1. The group sang a selection of Christmas music accompanied by the Rose Orchestra. All who attended agreed it was an outstanding performance which put everyone in the Christmas Spirit during this holy season of Advent.

St. Daniel Comboni St. Daniel Comboni is conducting a Gift Card Fundraiser to support the Knights Table, a Catholic Charity in our community over the advent season. Over the past few months St. Daniel Comboni implemented a recess Guardians program and a Chill Zone program to provide students with opportunities to better regulate their play during recess periods throughout the day. St. Daniel Comboni observed Anti-Bullying Week which included a Pro Peace Assembly by PEACE and Por Amore (for love) to promote the message that we are all here to care for each other.

St. Rita St. Rita will be hosting their Christmas Open House on December 6 beginning at 5:00pm. It will feature a live Bethlehem city in our Library, Gingerbread house building, craft room, vendors in our gym, and entrance is via donation of a non-perishable item for the foodbank. Project Gift – Families purchase a shoebox and fill it with small toys, schools supplies, hard candy and essential items. These are sent to Dr. Simone’s Warehouse and shipped to third world countries in need.

St. Ursula Milo is a therapeutic robot designed to assist those with autism to refine, practice and in-turn, generalize social skills. Milo is currently a pilot project that has been rolled out in both the primary and junior/intermediate ASD contained classes. Milo works in conjunction with the iPads to provide PECS, PICS and video modelling. He can walk, talk, dance and demonstrates many lifelike facial features. Students work through modules and Milo collects data on their success and progression. A few weeks in and the response has been overwhelmingly positive. Students are eager, engaged and genuinely look forward to their, ‘Milo-time’.

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St. Maria Goretti Our days at Goretti begin with a warm greeting and healthy breakfast for any student who wishes to participate in our Cereal Club. We continue to spread kindness each and every day with initiatives like our Advent Mitten Tree and Kick-Off Volleyball Game versus Peel Regional Police in support of the Cram-a-Cruiser food drive.

St. Leonard Both our Grade 7/8 and 8 classes have gone to Dr. Simone’s warehouse to donate their time. Our classes were complimented on their teamwork and problem-solving ability to get containers efficiently loaded. Our students presented the staff with a card of appreciation which they said was a first for them.

Our Grade 6/7 & 5/6 classes have begun weaving milk bags into sleeping mats to send to victims of natural disaster.

Our community is coming together to support a family that lost their home to fire.

Cardinal Newman November and December have been busy months at Cardinal Newman. Our Grade 7 and 8 students began November being trained by several staff in the role of CCCC student mentors who will support younger students in the classroom, school yard and bus as well as in the displays throughout the building. Our Youth Faith Ambassadors worked with staff to organized and lead two virtues assemblies. All of our student leaders in the school were commissioned at our Virtue of Hope Celebration. We celebrated the beginning of Advent with our first school mass of the year last week. Our Grade 7 students recently participated in the Rite of Enrollment celebration at St. John Fisher Parish. Our student leaders are currently preparing Christmas Spirit Activities after leading a Movember fundraiser for cancer research. Staff have the opportunity to meet weekly to come together in prayer for the season of Advent

Staff prepared and led two extraordinary Boys’ and Girls’ Night In evenings for students in Grades 5 to 8. Staff and students have been busily preparing for our Christmas Concert on December 12 and 13. Our diversity team and students from our Needs Moderate class are heading tomorrow to Notre Dame Secondary School to again participate in the Arts Olympics celebrating the diverse needs of learners. Our staff and students participating in a guided inquiry led our very successful Hour of Code for the entire school. We thank our Catholic School Council for their recent decorating of our school community. Our volleyball seasons were recently completed and basketball has begun. Also up and running are our student Tech team, Dance team, PALs program, Friendship Group etc. We will conclude December with our Grade 8 students leading a school wide “Advent-ure” Day Retreat.

Trustee A. da Silva shared:

St. Alphonsa Catholic School St. Alphonsa will be featured On Professor Jo Boaler’s Youcubed math website and in her new, upcoming book on teaching and learning mathematics. After searching all over the world for best practices in math education, Professor Boaler, the preeminent expert in math education today, was very impressed with how St. Alphonsa was approaching math education. In particular, the use of rich tasks, growth mindset, student voice, co-learning and co-teaching, manipulatives and technology use, and more. Student well-being was at the forefront of student learning as it sets the condition for growth and achievement.

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Fr. C. W. Sullivan Jahnessa C. from JK was Principal for a Day after her name was drawn from the school's chocolate fundraiser.

St. Anne Students and staff participated in our bilingual Advent mass on December 19. The Catholic School Council sponsored our Christmas Open House with Santa, Birthday Cards for Jesus, Vendors Market, and various children’s activities. St. Anne students are supporting the Cram a Cruiser Food Drive on December 19. Our Giving Tree invites everyone to support gifts for needy families in our school community.

St. Jacinta Marto Catholic School The St. Jacinta Choir and Vocal team participated in the Festival of Lights Showcase on December 2 at St. Marguerite D’Youville Church. The event showcased a number of fantastic choirs from Brampton high schools, the Brampton Children’s Chorus and our very own St. Jacinta Choirs.

Trustee S. Hobin shared:

All Saints As we begin the sacred season of Advent, All Saints is blessed to celebrate our faith in a variety of ways. Advent will be celebrated by students on December 3, and 19 (with our Virtue of Hope liturgy), as well as coming together to celebrate Advent Mass on Tuesday, December 11th at 10:00 am in our school gymnasium. May God bless our Grade 2 students who recently celebrated the Sacrament of Reconciliation at St. Ignatius of Loyola Parish. Additionally, we will come together to celebrate our annual Christmas concert on December 18th. Our Youth Faith Ambassadors continue to support their faith in service: their milk bag weaving continues to keep the YFA group busy. Completed sleeping mats will be donated to Dr. Simone’s charity and Canadian Food for Children. This year they are beginning a new initiative with the Christmas Mitten Tree. Students are encouraged to hang a pair of new mittens or gloves on our tree and help those in need this Christmas Season. They are also running our Christmas Food Drive and will support Eden Food for Change with non- perishable food donations. The community continues to support St. Ignatius of Loyola’s St. Vincent De Paul Christmas campaign to support families within the parish. We will also be running a Marketplace with donated gifts for students to purchase for their families on December 19th. Money collected will go to the St. Vincent De Paul Campaign. Our junior girls and boy’s volleyball are beginning to gather to prepare their season and we wish them luck.

Christ the King December at CTK began with our First Week of Advent and Virtue assembly. As well, our Helping Hands initiative is once again, up and running, for families that are in need within the school community; our school families are generously donating gift cards for this noble enterprise. We are also collecting Toys for Tots until Dec.20. as well as soap and rice for Dr. Simone. Father Bernard will be coming on December 6th to lead our School Advent Mass, and then on December 13 students will be having Breakfast with Santa, while our happy Parent volunteer “elves” flip delicious pancakes. Finally, this busy month ends with our much anticipated Christmas Carols by Candlelight concert for families and friends.

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St. Christopher At St. Christopher, awesome things are happening! From selling candy canes for Share Life or collecting gifts for the ‘Families Helping Families’ campaign, we are all so busy putting others’ needs before ours; reaching out to the needy among us. Our Annual one-time donation fundraiser almost closely met the goal of collecting funds to enhance student programming at St. Christopher. Our Youth Faith Ambassadors were enthusiastically moved at the Miss. South Youth Faith Rally and brought the message of “Resilience and Relying on Faith” back to the school. Our community gathered together for a wonderful faith filled, prayerful Advent mass on December 4th with a focus on “waiting in Joyful Hope”. Thank you Fr. Scott for celebrating with our Community! There is lots of excitement around the upcoming holidays and the New Year. Our wish for you and your families is a peaceful holiday, with peace for yourself and all the blessings of the New Year. Merry Christmas!

St. Clare The season of Advent is upon us, and St. Clare staff and students are involved in a variety of activities to prepare for the coming of our Lord and Savior. We will celebrate Advent Mass at the Church. Our Choir is preparing and will be singing at the Advent Mass, as well as, at the Seniors’ Mass. Staff and students are performing in our Christmas Concert, “Christmas Visits”. The Youth Faith Ambassadors have prepared our Advent Giving Tree and will be collecting gift cards to help families in need. Catholic School Council has set up the annual Christmas Store and Silent Auction as part of their fundraising efforts. Student Council is organizing a Spirit Week and will be selling cookies for ShareLife. On December 20, we will gather to view a Slide Presentation highlighting the wonderful work of our St. Clare community and, to sing Christmas Carols.

St. Francis of Assisi It truly is “The Most Wonderful Time of the Year” here at SFA leading up to this wonderful season of Advent. Remembrance Day was special with our guest presenters Private Dadwhal and our own student teacher Corporal Skrinjar. What a great way to honour our veterans, past and present. Many classes participated in our Skype-A-Thon Day, Skyping professors and other classrooms from around different parts of Canada and the world. The young, our grade 2s have had many Reconciliation visits to prepare them for their upcoming 1st Reconciliations, and the old, our grade 8s visiting Iona Secondary school to get them thinking about high school next year. We participated in Anti-Bullying and Prevention week with “SFA Cares” activities. Our Care Crew distributed positivity jars to each class and they set up a Random Acts of Kindness Wall, recognizing those special acts of students as they happen. We welcomed Leo Barbe and his presentation about resiliency, confidence and perseverance; what a timely and wonderful message for all to hear about believing in yourself, and being a better person for others. “I can, and I will”! Mississauga South hosted a Youth Faith Ambassador Retreat. The Artreach program came in and led art activities with every class. SFA continues to dance up a storm with our primary hip hop dancing and the intermediate ballroom dancing with their showcase for parents in December. Good luck to both of our intermediate boy’s and girl’s volleyball teams that will be competing at boards. SFA looks forward to the holiday season with many planned Christmas Activities – book fair, door decorating, Christmas concerts, spirit wee and celebrating our Advent Mass with Fr. Bernard. Merry Christmas to all.

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St. Helen The month of November was very busy at St. Helen. On November 7th we had our second Catholic School Council meeting. Student from Grade 2 to Grade 8 visited the Royal Winter Fair on November 8. Our Rosary Apostolate visited on November 12. Students participated in Intermediate Volleyball, Flag Football, Camp Brebeuf, Sibling Pictures and Reconciliation. The month concluded with a visit from the NHL Future Goals STEM Program and our Virtues Assembly. The month of December is filled with faith and reflection as we start the season of Advent. Our Breakfast with Santa took place on December 1st. It was a wonderful success, with more than 300 visitors. Our Advent Mass will be taking place with Father Jaime on December 7. In the coming month, students will be visiting St. Michael’s Cathedral (December 5), visiting the Barra MacNeils, visiting Silvercreek Conservation Centre, going to the movies to watch “The Grinch” (December 14) and preparing for our Christmas Concert on December 18 and December 19. Merry Christmas from the staff and students at St. Helen.

St. Louis December is truly the most important month in our school year. We begin each Monday of this month with the lighting of our Advent Wreath. We, as a community live the Virtue of Hope, as we wait in Hope in the coming of Jesus. We also wait for our annual Breakfast with Santa celebration. This is a long-standing tradition at St. Louis – and such a community event. Our students will decorate their class Christmas tree on the Friday before BWS – and will create murals to decorate our gym. The staff, students and families get involved to create a morning filled with magic and celebration. This year – for the first time in a very long time, we have decided to celebrate our Advent Mass-December 18 – as an evening celebration at St. Christopher Church. Our school is also grateful for the dramatic presentations put on for our students to enjoy and our school goes to IONA on Dec 20 – and we can’t wait. Christmas Concerts by both of our Kindergarten classes during the last week of school – together with our annual sing-a-long on the last morning of school before the Christmas break – heighten the tempo here at St. Louis. Lots of annual traditions making new memories for our students

St. Margaret of Scotland Students learned about First Nations culture with Tsimshian First Nations Elder, Speaker, Singer/Songwriter Shannon Thunderbird. Elder Shannon Thunderbird and Sandy taught the St. Margaret of Scotland community about the importance of storytelling and environmental preservation. Pope Francis June 18, 2015 “We are learning too slowly the lessons of environmental deterioration.” #LaudatoSi

St. Mark The Bags2School ECO Campaign raises awareness and funds for school communities. The ECO leads at St. Mark School have implemented the BAGS2School Eco Campaign increasing awareness of the importance of textile recycling so that NO items are dumped in landfills. Furthermore, there is a fundraising payout dependent on collected and weighed items. The more clothes we donate, the more the weight, the more the payout to our school community. Also, the students are extremely excited about the grand opening of our new Coding, Robotics and MakerSpace Movement room; engaging students with coding and robotics

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(STEM) challenges and hands on tasks through our coding club, coding buddies and infused throughout the Math, Language Arts and Science curriculum in all grades. Finally, St. Mark School is preparing for our annual Live Nativity community building event, celebrating the “real reason for the season.”

Loyola Catholic Secondary School Several opportunities for outside learning and engagement that included trips to a Toronto Symphony Rehearsal, Casa Loma, the Ontario Science Centre and the Hockey Hall of Fame. As an eco-school, we ran our annual “Recycle your Electronics” initiative; students, staff and the local community dropped of their used electronics over a period of several days. Students in grades 9-11 participated in Catholic Social Justice and Leadership at the Youth Conference at Blessed Trinity -the Loyola community, in support of the wider community and in partnership with Peel Police, were able to “cram a cruiser” full of donated food items to support families of the Christmas season. Loyola is holding its annual December paid civvies to help raise money for the St. Vincent de Paul Society in support of families in need. Student Council has planned an event-filled week for the Loyola community during a designated Christmas Spirit Week that even includes a visit from Santa. Loyola students will showcase their talents at the annual “Feel the Beat” concert, scheduled for December 13.

Iona Catholic Secondary School SHSM Business students organized a successful Christmas Marketplace. Awesome vendors, Silent Auction, Breakfast with Santa, Activities for the little ones and best of all time for the Iona community to get together and spread some Christmas Cheer. We had over 300 visitors and raised over $1500 for The Compass Food Bank. There are pictures on the school Twitter @IonaCatholic and on Instagram (Ionabzshsm)

St. Rose of Lima On November 24 our school choir performed at Streetsville Christmas in the Village. Despite the cold and rainy weather many families turned out to see us perform. Organizers of the event have invited us back for next year’s Christmas festivities as well as The Bread and Honey Festival in June. Thank you to Trustee Hobin for joining us at our Advent Mass December 4 and staying for Tea and Treats with Father Rick and our staff.

St. Sebastian St. Vincent de Paul Christmas Gift Card Appeal - The St. Sebastian School community is once again supporting the St. Vincent de Paul Christmas Gift Card Appeal for families in need this Christmas. This campaign runs from Thursday, November 22, 2018 to Wednesday, December 12, 2018. St. Sebastian thanks the community for their continued generosity and support in helping make Christmas special for those less fortunate as we hope to raise more than $2000.

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St. Sebastian Junior Chorus to Perform O’ CANADA at Mississauga Steelheads Game - The St. Sebastian Junior Chorus has been invited by the Mississauga Steelheads to perform our national anthem before their hockey game on Friday, January 18th, 2019 at 7:00 p.m. St. Sebastian looks forward to this event and to cheer on our local Steelheads! Intermediate Boys Volleyball Champs - Congratulations goes out to the St. Sebastian Intermediate Boys Volleyball Team who came up Victorious at last week’s Mississauga North Volleyball Tournament. St. Sebastian would like to thank the event conveners and all participating schools for their sportsmanship and positive fair play throughout the day! Good luck to St. Sebastian who will represent Mississauga North at the Board tournament.

St. Aloysius Gonzaga Secondary School The Varsity Girls Hockey won the London Hockey Tournament. A highly successful CaraZaga Cultural Event raised $1500 for ShareLife. Our Physical Educations Classes invited “Cruisers Sports for the Physically Disabled” to the school for two days of instructions for wheelchair basketball for a number of our Phys ed classes.

St. Joan of Arc Catholic Secondary School November 30, 2018, we held our Special Olympics for our PIP and Comm Students. Trustee Brea Corbet was in attendance.

Chair S. Hobin offered best wishes to Superintendent T. Cruz on her retirement and welcomed C. MacDonald, Superintendent, Mississauga South Family of Schools.

F. Information/Reports from Committees for Receipt

1. Minutes of the Central Committee for Catholic School Councils Meeting, September 6, 2018

Motion 022 (18-12-11) Moved by T. Thomas Seconded by B. Corbet

THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING, SEPTEMBER 6, 2018, BE RECEIVED.

CARRIED

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2. Minutes of the Special Education Advisory Committee Meeting, November 14, 2018

Motion 023 (18-112-11) Moved by B. Iannicca Seconded by L. del Rosario

THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, NOVEMBER 14, 2018, BE RECEIVED.

CARRIED

G. Information/Reports from Administration for Receipt

1. Director's Annual Report 2017-2018

M. Mazzorato, Director of Education, noted the Ministry of Education requirement and provided an overview of the annual report to the community relative to the Board’s Multi-Year Strategic Plan. In keeping with the strategic priority of reducing the carbon footprint, the document will be posted to the board website.

Motion 024 (18-12-11) Moved by L. del Rosario Seconded by D. D'Souza

THAT THE DIRECTOR'S ANNUAL REPORT 2017-2018, BE RECEIVED. CARRIED

H. Trustee/Committee/Administration Reports Requiring Action

1. OCSTA Resolutions

The OCSTA Resolutions were distributed at the meeting.

Motion 025 (18-12-11) Moved by M. Pascucci Seconded by D. D'Souza

THAT THE OCSTA RESOLUTIONS BE RECEIVED. CARRIED

Motion 026 (18-12-11) Moved by M. Pascucci Seconded by D. D'Souza

THAT THE ONTARIO CATHOLIC SCHOOL TRUSTEES' ASSOCIATION (OCSTA) RESOLUTIONS BE FORWARDED TO THE OCSTA FOR PRESENTATION AT THEIR ANNUAL GENERAL MEETING.

CARRIED UNAMINOUSLY

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a. Funding for Students with Diverse Learning Needs, including Special Education Needs

Motion 027 (18-12-11) Moved by M. Pascucci Seconded by L. del Rosario

WHEREAS:

THE PRINCIPLES OF THE DRAFT MINISTRY RESOURCES LEARNING FOR ALL: K-12, THE ALIGNED INTER-MINISTERIAL PROVINCIAL TRANSITION FRAMEWORK AND COMMITMENTS TO SUPPORTING SUCCESSFUL TRANSITIONS FOR ALL STUDENTS (PPM 156) ARE FOUNDED ON BELIEFS THAT ALL STUDENTS CAN SUCCEED AND THAT STUDENT WELL-BEING, ACHIEVEMENT, STUDENT VOICE AND ENGAGEMENT NEED TO BE SUPPORTED IN AN INCLUSIVE LEARNING ENVIRONMENT; AND

WHEREAS:

SCHOOL BOARDS CONTINUE TO BE CHALLENGED IN THEIR ABILITY TO DESIGN EFFECTIVE SCHOOL AND SYSTEM IMPROVEMENT PLANS WHEN FUNDING AND OTHER PRESSURES MAY ARISE IN DELIVERING A MINISTRY-MANDATED CRITERION-REFERENCED CURRICULUM WITH RELATED EXPECTED PRACTICES WHILE ADHERING TO A UNIVERSAL DESIGN FOR LEARNING APPROACH WHICH HONOURS SUCCESS FOR ALL THROUGH PERSONALIZED INSTRUCTION; AND

WHEREAS:

BUILDING CAPACITY OF STAFF THROUGH PROFESSIONAL LEARNING IN SUPPORT OF ALL DIVERSE LEARNERS IS CRITICAL TO STUDENT WELL-BEING AND STUDENT ACHIEVEMENT; AND

WHEREAS:

THE MINISTRY OF EDUCATION, MINISTRY OF CHILD AND YOUTH SERVICES AND MINISTRY OF HEALTH’S MENTAL WELL-BEING, SPECIAL EDUCATION AND RENEWED MATHEMATICS STRATEGIES WILL NEED SUSTAINABLE COMMITMENTS TO KEEP PACE WITH GROWTH COMMUNITIES AND TO RESPOND TO CHANGING NEEDS; AND

WHEREAS:

SCHOOL BOARDS CONTINUE TO BE FACED WITH CHALLENGES RELATED TO PROVIDING SPECIALIZED PROGRAMMING, SUPPORT AND HUMAN RESOURCES TO ENSURE THAT ALL STUDENTS ACHIEVE THEIR FULLEST POTENTIAL;

THEREFORE BE IT RESOLVED THAT: THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO REVIEW ON-GOING EQUITABLE AND SUSTAINABLE FUNDING AND CONTINUE TO ADDRESS THE CHANGING NATURE AND COMPLEXITY OF STUDENT NEEDS AND REQUIRED SUPPORTS BY PROVIDING ADEQUATE FUNDING THAT REFLECTS THE ACTUAL NEED AND NOT JUST A REALLOCATION OF FUNDING FROM OTHER BUDGET LINES.

CARRIED

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b. Student Transportation Funding

Motion 028 (18-11-27) Moved by T. Thomas Seconded by S. Pascucci

WHEREAS:

FUNDING FOR STUDENT TRANSPORTATION BY THE MINISTRY OF EDUCATION HAS NOT BEEN REVIEWED IN A COMPREHENSIVE MANNER FOR SEVERAL YEARS, SAVE FOR THE EFFECTIVENESS AND EFFICIENCY (E&E) REVIEWS; AND

WHEREAS:

THE PROVISION OF STUDENT TRANSPORTATION SERVICES IS PARAMOUNT IN ENSURING SCHOOL SAFETY AND SAFE ARRIVAL OF STUDENTS TO AND FROM SCHOOL; AND

WHEREAS:

ISSUES RELATED TO DRIVER RETENTION, LATE BUS ROUTES AND CANCELLED BUS ROUTES HAVE IMPACTED MANY FAMILIES WHO RELY ON STUDENT TRANSPORTATION SERVICES TO TRANSPORT THEIR CHILDREN, INCLUDING SOME OF OUR MOST VULNERABLE STUDENTS WITH SPECIAL NEEDS; AND

WHEREAS: COSTS ASSOCIATED WITH TRANSPORTATION HAVE INCREASED SUBSTANTIALLY ACROSS THE PROVINCE (I.E., FUEL COSTS, CAP AND TRADE PROGRAM, FLEET COSTS, ETC.); AND

WHEREAS: COST ADJUSTMENT INCREASES HAVE BEEN PROVIDED ONLY TO SCHOOL BOARDS WITH TRANSPORTATION DEFICITS;

THEREFORE, BE IT RESOLVED THAT:

THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO REVIEW TRANSPORTATION FUNDING IN AN EFFORT TO INCREASE FUNDS TO ALLOW SCHOOL BOARDS TO PROVIDE A LEVEL OF SERVICE THAT MEET THE NEEDS OF ALL ELIGIBLE STUDENTS AND FAMILIES WITHIN THEIR RESPECTIVE DISTRICTS.

CARRIED

c. Daily Occasional Teacher Roster Cap

Motion 029 (18-12-11) Moved by A. da Silva Seconded by T. Thomas

WHEREAS:

DAILY OCCASIONAL TEACHER ROSTER CAPS ARE ARTICULATED IN LOCAL COLLECTIVE AGREEMENTS; AND

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WHEREAS:

RECENT LOCAL OECTA – OT NEGOTIATIONS WERE RESTRICTED WITH RESPECT TO ADDRESSING DAILY OCCASIONAL TEACHER LIST CAPS BY OECTA CENTRAL AGREEMENT STATUS QUO CLAUSES AS A RESULT OF CENTRAL TABLE NEGOTIATIONS; AND

WHEREAS:

CERTAIN SCHOOL BOARDS ARE FACED WITH CHALLENGES IN PROVIDING ADEQUATE COVERAGE FOR PERMANENT TEACHER ABSENCE DUE TO RESTRICTIONS AS A RESULT OF THE DAILY OCCASIONAL TEACHER CAP SIZE AS FOUND IN LOCAL AGREEMENT LANGUAGE PRE-DATING THE 2012 ROUND OF NEGOTIATIONS; AND

WHEREAS:

SENIORITY BASED HIRING AS PER REGULATION 274 NEGATES THE ORIGINAL INTENT OF AN OCCASIONAL TEACHER CAP; AND

WHEREAS:

THE ABILITY TO CALL UPON AND PLACE QUALIFIED OCCASIONAL TEACHERS IS CRITICAL TO ENSURE STUDENT WELL-BEING, ACHIEVEMENT AND SAFETY;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO REMOVE REFERENCE TO A DAILY OCCASIONAL TEACHER LIST CAP FROM ALL CENTRAL TABLE DISCUSSIONS, THEREBY GIVING BOARDS THE OPPORTUNITY TO RENEGOTIATE THIS ITEM LOCALLY BETWEEN INDIVIDUAL SCHOOL BOARDS AND THEIR LOCAL BARGAINING UNIT.

CARRIED

d. Ontario Regulation 274/12 - Hiring Practices


WHEREAS:

REGULATION 274 HAS BEEN IMPOSED UPON SCHOOL BOARDS WITH REGARDS TO HIRING PRACTICES; AND

WHEREAS:

REGULATION 274 STIPULATES THAT OCCASIONAL TEACHERS BE RANKED IN TERMS OF SENIORITY AND PLACED ON A ROSTER; AND

WHEREAS:

REGULATION 274 OUTLINES A PRESCRIBED PROCESS AND TIMELINE FOR THE POSTING OF AVAILABLE TEACHING POSITIONS; AND

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WHEREAS:

REGULATION 274 STIPULATES CONSISTENCY IN TEACHER ASSIGNMENT SUPPORTS STUDENT ACHIEVEMENT AND WELL-BEING; AND

WHEREAS:

REGULATION 274 HAS RAMIFICATIONS IN TERMS OF PROVIDING CONSISTENCY AND CONTINUITY OF TEACHERS IN CLASSROOMS; AND

WHEREAS:

REGULATION 274 HAS RAMIFICATIONS IN TERMS OF HIRING PRACTICES ADDRESSING INDIVIDUAL STUDENT NEEDS AND ABILITY TO HIRE STAFF WHO ARE REFLECTIVE OF THE DIVERSITY IN THE SCHOOL COMMUNITIES THEY SERVE; AND

WHEREAS: SCHOOL BOARDS ARE DIRECTED TO HIRE FROM THE TOP FIVE QUALIFIED CANDIDATES LIMITING MANAGEMENT RIGHTS; AND

WHEREAS:

THE ONTARIO EQUITY ACTION PLAN REQUIRES BOARDS TO MAKE A CONCERTED EFFORT TO RECRUIT, HIRE AND RETAIN A DIVERSE AND QUALIFIED TEACHING POPULATION;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO REVIEW REGULATION 274 – HIRING PRACTICES, TO ALLOW SCHOOL BOARDS TO EXERCISE MANAGEMENT RIGHTS IN HIRING AT THE LOCAL SCHOOL BOARD LEVEL THEREBY ENSURING CONSISTENCY OF CONTINUOUS TEACHER ASSIGNMENTS IN CLASSROOMS FOR BOTH LONG TERM VACANCIES AND PERMANENT VACANCIES, INCLUDING THE ABILITY TO STAFF SO AS TO REFLECT LOCAL BOARDS’ POPULATION DIVERSITY.

CARRIED

e. Occasional Teacher Costs

Motion 031 (18-12-11) Moved by D. D'Souza Seconded by T. Thomas

WHEREAS:

SCHOOL BOARDS ARE REQUIRED TO PROVIDE OCCASIONAL TEACHER COVERAGE FOR TEACHERS WHO ARE ABSENT FROM WORK; AND

WHEREAS: THE PROVISION OF COVERAGE IS GOVERNED BY COLLECTIVE AGREEMENTS (CAS) WHICH DETAIL ABSENCE CATEGORY AND DURATION; AND

WHEREAS: THE GRANTS FOR STUDENT NEEDS (GSN) FUNDING PROVIDED BY THE MINISTRY OF EDUCATION HAS NOT CHANGED IN ACCORDANCE WITH THE CENTRALLY NEGOTIATED CONTRACTS AS AT 2012; AND

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WHEREAS: EMPLOYEES HAVE ACCESS TO 11 DAYS OF ABSENCE DUE TO ILLNESS, 5 EMERGENCY DAY ABSENCES, AN EARNED LEAVE PROGRAM, CARRY-OVER OF UNUSED SICK DAYS FOR TOP-UP PURPOSES AND A SHORT TERM LEAVE AND DISABILITY PROGRAM OF 120 DAYS; AND

WHEREAS: AVERAGE ABSENTEEISM AND OCCASIONAL TEACHER COSTS FOR BOARDS HAVE BEEN INCREASING YEAR-OVER-YEAR; AND

WHEREAS: NCREASED COSTS ASSOCIATED WITH ABSENTEEISM MAY COME AT THE EXPENSE OF PROGRAMS AND RESOURCES TO SUPPORT STUDENT WELL-BEING AND ACHIEVEMENT;

THEREFORE BE IT RESOLVED THAT:

THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO EXAMINE THE ISSUE OF ABSENTEEISM AND INCREASE THE AMOUNT OF FUNDING PROVIDED TO SCHOOL BOARDS TO OFFSET THE INCREASED COSTS ASSOCIATED WITH THE PROVISION OF OCCASIONAL TEACHER COVERAGE.

CARRIED

f. School Bus Driver Retention Concerns

Motion 032 (18-12-11) Moved by M. Pascucci Seconded by F. Di Cosola

WHEREAS:

THE EDUCATION ACT SUPPORTS THE TRANSPORTATION OF STUDENTS TO AND FROM SCHOOL; AND

WHEREAS:

SCHOOL BOARDS ACROSS THE PROVINCE HAVE EXPERIENCED SIGNIFICANT SCHOOL BUS DELAYS AND CANCELLATIONS FOR CONSECUTIVE YEARS AS A RESULT OF SCHOOL BUS DRIVER SHORTAGES AND TRAINING/RETENTION ISSUES; AND

WHEREAS:

THE ONGOING BUSING DELAYS AND INADEQUATE SERVICE LEVELS HAVE IMPACTED THE EDUCATIONAL EXPERIENCE AND WELL-BEING OF STUDENTS AND THEIR FAMILIES, AND THE OPERATIONS OF SCHOOLS AND THE BOARD; AND

WHEREAS:

THE MINISTRY HAS SUPPORTED THE COST OF TRANSPORTATION THROUGH THE STUDENT TRANSPORTATION GRANT, HOWEVER, ADJUSTMENTS FOR INFLATION AND COST PRESSURES ARE NETTED AGAINST A TRANSPORTATION SURPLUS, IF IT EXISTS;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO WORK WITH SCHOOL BOARDS AND SCHOOL BUS

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OPERATOR ASSOCIATIONS TO DEVELOP A SUSTAINABLE FRAMEWORK AND FUNDING MODEL THAT AIMS TO ENHANCE THE RETENTION OF SCHOOL BUS DIVERS WHILE ENSURING AN EFFECTIVE AND EFFICIENT DELIVERY OF STUDENT TRANSPORTATION SERVICES.

CARRIED

g. Qualified French Teacher Recruitment & Retention

Motion 033 (18-12-11) Moved by S. Xaviour Seconded by L. del Rosario

WHEREAS:

SCHOOL BOARDS ACROSS THE PROVINCE ARE EXPERIENCING PERSISTENT CHALLENGES WITH THE RECRUITMENT OF QUALIFIED FRENCH TEACHERS; AND

WHEREAS:

REGULATION 274 STIPULATES THAT ALL NEW TEACHERS MUST BE PLACED ON THE OCCASIONAL TEACHERS LIST FOR DAILY SUPPLY WORK AS ONE OF THE ELIGIBILITY REQUIREMENTS FOR FULL TIME CONSIDERATION, LIMITING SCHOOL BOARDS’ ABILITY TO ATTRACT PERMANENT TEACHERS WHO ARE QUALIFIED TO TEACH FRENCH; AND

WHEREAS:

CATHOLIC DISTRICT SCHOOL BOARDS HAVE A SMALLER POOL FOR RECRUITMENT OF TEACHERS AS THEY MUST BE CATHOLIC AND QUALIFIED TO TEACH FRENCH; AND

WHEREAS:

TEACHERS ARE ABLE TO REQUEST ASSIGNMENTS OUTSIDE OF FRENCH (WITHIN THEIR AREAS OF QUALIFICATION) AS SOON AS THEY ARE OFFERED PERMANENT PLACEMENT; AND

WHEREAS: ALL SCHOOL BOARDS HAVE DIFFICULTY IN RECRUITING AND RETAINING TEACHERS WHO ARE QUALIFIED TO TEACH FRENCH IN VOLUMES THAT ARE CONSISTENT WITH THE INCREASING DEMAND FOR THE EXPANSION OF FRENCH LANGUAGE PROGRAMS ACROSS THE PROVINCE;

THEREFORE, BE IT RESOLVED THAT: THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO REVIEW REGULATION 274 – HIRING PRACTICES AND THE ADDITIONAL CONSTRAINTS IT PLACES ON SCHOOL BOARDS WITH REGARD TO THE RECRUITMENT OF TEACHERS WHO ARE QUALIFIED TO TEACH FRENCH, SO AS TO EXPLORE REGULATORY CHANGES WITH RESPECT TO HIRING PRACTICES IN THE AREA OF FRENCH INSTRUCTION THAT WOULD ADDRESS THE SHORTAGE OF TEACHERS QUALIFIED TO TEACH FRENCH.

CARRIED

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h. Support Staff Recruitment and Retention

Motion 034 (18-12-11) Moved by D. D'Souza Seconded by B. Corbet

WHEREAS:

SCHOOL BOARDS ARE EXPERIENCING PERSISTENT CHALLENGES WITH THE RECRUITMENT AND RETENTION OF QUALIFIED EDUCATIONAL RESOURCE WORKERS AND DESIGNATED EARLY CHILDHOOD EDUCATORS; AND

WHEREAS:

INCREASED ABSENTEEISM COUPLED WITH INADEQUATE SUPPLY COVERAGE WITHIN THESE TWO OCCUPATIONAL GROUPS PLACES STUDENTS AT INCREASED RISK AND INCREASES HEALTH AND SAFETY RISKS FOR STAFF; AND

WHEREAS:

INCREASED ABSENTEEISM WITHIN THESE TWO OCCUPATIONAL GROUPS PLACES INCREASED LIABILITY ON SCHOOL BOARDS; AND

WHEREAS:

SCHOOL BOARDS ARE IN DIRECT COMPETITION FOR SUPPLY STAFF WHO ARE TYPICALLY EMPLOYED BY MORE THAN ONE EMPLOYER; AND

WHEREAS:

THE COMPENSATION FOR EDUCATIONAL RESOURCE WORKERS DESIGNATED EARLY CHILDHOOD EDUCATORS CAN VARY FROM SCHOOL BOARD TO SCHOOL BOARD, INCREASING THE LIKELIHOOD OF “JOB SHOPPING” AMONG BOARDS;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO REVIEW UNIVERSAL STANDARDS WITH REGARD TO QUALIFICATIONS AND SALARY FOR SUPPORT STAFF TO EQUALIZE THE COMPETITIVE MARKET FOR SCHOOL BOARDS.

CARRIED

i. Air Conditioning in All Schools

Motion 035 (18-12-11) Moved by B. Iannicca Seconded by M. Pascucci

WHEREAS:

THE NUMBER OF EXTREMELY WARM WEATHER DAYS EXPERIENCED THROUGHOUT THE SCHOOL YEAR IS INCREASING; AND

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WHEREAS:

THE HEAT AND HUMIDITY EXPERIENCED DURING THESE EXTREME WARM WEATHER DAYS HAS THE POTENTIAL TO NEGATIVELY IMPACT THE LEARNING ENVIRONMENTS OF STUDENTS AND STAFF; AND

WHEREAS:

THE RENEWAL FUNDING PROVIDED TO SCHOOL BOARDS BY THE MINISTRY OF EDUCATION IS NOT ADEQUATE TO ADDRESS THE TOTAL OUTSTANDING RENEWAL NEEDS ACROSS ALL SCHOOL BOARDS AND TO INSTALL AND IMPLEMENT AIR CONDITIONING INTO SCHOOLS IN A TIMELY MANNER;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO PROVIDE ADEQUATE RENEWAL FUNDING AND DEVELOP AN IMPLEMENTATION STRATEGY TO INTRODUCE SOME LEVEL OF AIR CONDITIONING INTO ALL SCHOOLS IN ORDER TO MINIMIZE THE IMPACT THAT EXTREME WARM WEATHER DAYS HAVE ON THE LEARNING ENVIRONMENTS OF STUDENTS AND STAFF.

CARRIED

j. Funding for Mathematics Courses

Motion 036 (18-12-11) Moved by M. Pascucci Seconded by T. Thomas

WHEREAS:

SCHOOL BOARDS ENDEAVOR TO ACHIEVE EXCELLENCE IN MATHEMATICS ACHIEVEMENT FOR ALL STUDENTS; AND

WHEREAS:

THE CURRENT STAFFING MODEL IS CENTERED AROUND AN OVERALL STUDENT TO STAFF RATIO; AND

WHEREAS:

SOME STUDENTS MAY BENEFIT FROM A LOWER CLASS SIZE TO SUPPORT THEIR MATHEMATICS ACHIEVEMENT; AND

WHEREAS:

UNDER THE CURRENT STAFFING MODEL, LARGER CLASS SIZES ARE THE RESULT OF CREATING SMALLER CLASS SIZES IN ORDER TO SUPPORT SOME STUDENTS’ MATHEMATICS ACHIEVEMENT; AND

WHEREAS:

TO SUPPORT STUDENT MATHEMATICS ACHIEVEMENT IN ALL PATHWAYS, SOME CLASS SIZES WOULD REQUIRE TO BE SUPPORTED AT A LOWER TEACHER/PUPIL RATIO;

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THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO PROVIDE FUNDING TO SUPPORT DECREASED TEACHER/PUPIL RATIOS AS WELL AS INCREASED SUPPORT FOR TEACHER TRAINING TO ALLOW SCHOOL BOARDS FLEXIBILITY AND CAPACITY TO SUPPORT ALL MATHEMATICS PATHWAYS.

CARRIED

k. Investigation of a new method of vote allocation at the Annual General Meeting of the Ontario Catholic School Trustees' Association (OCSTA)

Motion 037 (18-12-11) Moved by M. Pascucci Seconded by T. Thomas

WHEREAS:

THE CURRENT MANAGEMENT STRUCTURE FOR THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) PERMITS REPRESENTATION FROM EACH ONTARIO CATHOLIC SCHOOL BOARD; AND

WHEREAS:

THE CURRENT OCSTA VOTE ALLOCATION IS NOT REFLECTIVE OF THE STUDENT AND CONSTITUENT POPULATION THAT TRUSTEES REPRESENT; AND

WHEREAS:

THE RATIFICATION FORMULA UTILIZED DURING COLLECTIVE BARGAINING 2012-2014 REQUIRED DOUBLE MAJORITY WHICH RECOGNIZED THE IMPORTANCE OF LARGE ENROLMENT BOARDS, AND HAS BEEN PROVEN AS A FORMULA THAT REPRESENTS THE NEEDS OF BOARDS IN REFERENCE TO COLLECTIVE BARGAINING SITUATIONS; AND

WHEREAS:

OCSTA VOTES SEEKS TO RECOGNIZE THE NEEDS REPRESENTING ALL CATHOLIC CONSTITUENTS;


OCSTA INVESTIGATE A NEW METHOD FOR VOTE ALLOCATION AT THE ANNUAL GENERAL MEETING (AGM) SO THAT REPRESENTATION BE ALIGNED TO THE SIZE OF BOARDS.

CARRIED

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l. Parent Reaching Out (PRO) Grants

Motion 038 (18-12-11) Moved by M. Pascucci Seconded by L. del Rosario

WHEREAS:

THE MINISTRY OF EDUCATION RECOGNIZES AND ACKNOWLEDGES THAT PARENTS ARE A KEY PART OF THEIR CHILDREN’S LEARNING AND HAS SUPPORTED PARENT REACHING OUT (PRO) GRANTS TO SCHOOL COUNCILS SINCE 2006; AND

WHEREAS:

PRO GRANTS ARE DESIGNED TO SUPPORT PARENTS IN IDENTIFYING BARRIERS TO PARENT ENGAGEMENT IN THEIR COMMUNITY AND TO FIND LOCAL SOLUTIONS TO INVOLVE MORE PARENTS IN SUPPORT OF STUDENT ACHIEVEMENT AND WELL-BEING; AND

WHEREAS:

CATHOLIC SCHOOL COUNCILS RELY ON THE PRO GRANTS TO OFFSET THE COSTS OF SUCH PARENT ENGAGEMENT EVENTS; AND

WHEREAS:

AN ANNOUNCEMENT WAS MADE IN THE ONTARIO LEGISLATURE INDICATING THAT FUNDING FOR A NUMBER OF PROGRAMS, INCLUDING THE PRO GRANTS, WOULD BE PUT ON “PAUSE” AS THE GOVERNMENT RE-EVALUATES ITS FINANCIAL PRIORITIES FOR EDUCATION; AND

WHEREAS:

CATHOLIC SCHOOL COUNCILS WERE NOT FOREWARNED THAT THE PRO GRANT FUNDING WOULD BE HALTED FOR THE ENTIRE 2018-2019 YEAR, WHICH HAS HAD A SIGNIFICANT IMPACT ON PLANNED EVENTS IN MANY SCHOOL COMMUNITIES; AND

WHEREAS:

THE LONG-TERM EFFECTS OF THIS FUNDING PAUSE WILL HAVE A DETRIMENTAL EFFECT ON PARENT COUNCIL ACTIVITY AND SUPPORT OF INCREASED COMMUNITY ENGAGEMENT;


OCSTA ADVOCATE ON BEHALF OF CATHOLIC SCHOOL COUNCILS TO REINSTATE THE PRO GRANT FUNDING TO SUPPORT CATHOLIC SCHOOL COUNCILS IN PROVIDING COMMUNITY ENGAGEMENT ACTIVITIES, OUTREACH PROGRAMS AND OPPORTUNITIES TO KEEP FAMILIES INFORMED AND ACTIVE IN THEIR CHILDREN’S EDUCATION EXPERIENCE.

CARRIED

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m. 50 Day Limit Reemployment for Retired School Administrators

Motion 039 (18-12-11) Moved by B. Iannicca Seconded by A. da Silva

WHEREAS:

SCHOOL BOARDS ACROSS THE PROVINCE ARE EXPERIENCING PERSISTENT CHALLENGES WITH FILLING SCHOOL ADMINISTRATION POSITIONS AND “BACK FILLING” FOR PRINCIPAL AND VICE-PRINCIPAL ABSENCES; AND

WHEREAS:

ONTARIO TEACHER PENSION PLAN STIPULATES THAT ALL RETIREES CAN ONLY WORK A MAXIMUM OF 50 SCHOOL DAYS IN ANY GIVEN YEAR; AND

WHEREAS:

CATHOLIC DISTRICT SCHOOL BOARDS HAVE A SMALLER POOL FOR RECRUITMENT OF SCHOOL ADMINISTRATORS AS THEY MUST BE CATHOLIC; AND

WHEREAS:

SCHOOL BOARDS ARE RELYING HEAVILY ON RETIRED SCHOOL ADMINISTRATORS TO FILL IN PRINCIPAL/VICE-PRINCIPAL VACANCIES AND/OR ABSENCES; AND

WHEREAS:

50 DAYS DOES NOT COVER A TERM IN EITHER AN ELEMENTARY OR A SECONDARY SCHOOL, RESULTING IN NUMEROUS SCHOOL ADMINISTRATORS BEING ASSIGNED TO ONE SCHOOL; AND

WHEREAS:

STABILITY IN THE SCHOOL LEADERSHIP IS PARAMOUNT;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO REVIEW THE 50-DAY LIMIT ON REEMPLOYED PRINCIPALS/VICE-PRINCIPALS WITH A VIEW TO INCREASING THE ALLOWABLE REEMPLOYMENT DAYS WITHOUT NEGATIVELY AFFECTING THEIR PENSIONS. INCREASING THE REEMPLOYMENT DAYS WILL ALLOW FOR CONSISTENCY IN A SCHOOL COMMUNITY.

CARRIED

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n. Funding for Retrofitting/Renovating Schools

Motion 040 (18-12-11) Moved by S. Pascucci Seconded by S. Xaviour

WHEREAS:

KEEPING SCHOOLS IN A STATE OF GOOD REPAIR IS ESSENTIAL TO PROVIDING SAFE AND HEALTHY LEARNING ENVIRONMENTS FOR STUDENTS AND STAFF; AND

WHEREAS:

FUNDING LEVELS FOR SCHOOL RENEWAL, REPAIRS AND RETROFITS HAVE NOT BEEN SUFFICIENT TO REDUCE THE OVERALL DEFERRED MAINTENANCE BACKLOG; AND

WHEREAS:

STABLE AND RELIABLE SCHOOL RENEWAL FUNDING IS NECESSARY TO MAKE STRATEGIC, LONG-TERM INVESTMENTS TO ENSURE THAT LEARNING ENVIRONMENTS CAN SUPPORT HIGH LEVELS OF STUDENT ACHIEVEMENT AND WELL-BEING; AND

WHEREAS:

EFFECTIVE JULY 3, 2018, THE MINISTRY OF EDUCATION ANNOUNCED THE CANCELLATION OF THE GREENHOUSE GAS REDUCTION FUND, WHICH SERVED AS AN IMPORTANT SOURCE OF FUNDING TO REPLACE, RENEW AND INSTALL ENERGY EFFICIENT BUILDING COMPONENTS, THEREBY ENABLING SCHOOL BOARDS TO REDUCE GREENHOUSE GAS EMISSIONS; AND

WHEREAS:

RETROFITS AND RENOVATIONS IN SCHOOLS ARE NECESSARY TO SUPPORT MODERNIZED, 21ST CENTURY LEARNING AND TECHNOLOGIES THAT WILL ENABLE OUR STUDENTS TO HAVE THE KNOWLEDGE AND SKILLS REQUIRED FOR ADVANCED EDUCATION AND CAREERS OF THE FUTURE;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO PROVIDE STABLE, RELIABLE MULTI-YEAR FUNDING TO SUPPORT SCHOOL RENEWAL, RENOVATIONS AND RETROFITS THAT WILL KEEP SCHOOLS IN A STATE OF GOOD REPAIR AND PROVIDE STUDENTS AND STAFF WITH ENVIRONMENTS TO SUPPORT 21ST CENTURY LEARNING.

CARRIED

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o. Hard Caps in Kindergarten Classes

Motion 041 (18-12-11) Moved by B. Corbet Seconded by B. Iannicca

WHEREAS:

SCHOOL BOARDS ARE STAFFING KINDERGARTEN CLASSES BASED ON AN AVERAGE CLASS SIZE OF 26; AND

WHEREAS:

SCHOOL BOARDS ACROSS THE PROVINCE ARE EXPERIENCING INEQUITABLE DISTRIBUTION OF STUDENTS IN KINDERGARTEN CLASSES; AND

WHEREAS:

SOME CLASSES ARE VERY SMALL, WITH LESS THAN 16 STUDENTS, SO THAT A DESIGNATED EARLY CHILDHOOD EDUCATOR IS NOT REQUIRED; AND

WHEREAS:

SCHOOL BOARDS ARE DEALING WITH SAFETY ISSUES IN LARGE KINDERGARTEN CLASSES;


THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION PETITION THE MINISTRY OF EDUCATION TO IMPOSE A HARD CAP FOR KINDERGARTEN CLASSES AND FUNDING TO SUSTAIN INCREASED SPACE REQUIREMENTS WITHIN SCHOOLS TO ENSURE EQUITABLE, CONSISTENT STAFFING IN ALL KINDERGARTEN CLASSES.

CARRIED

2. 2018-2019 Revised Estimates - Capital

J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer reviewed the information provided in the report. The revised estimates submitted provide an opportunity to reflect changes in capital accounts since the original estimates were submitted to the Ministry of Education in June 2018.

Motion 042 (18-12-11) Moved by S. Xaviour Seconded by D. D'Souza

THAT THE 2018-2019 REVISED ESTIMATES-CAPITAL BUDGET, BE RECEIVED. CARRIED

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Motion 043 (18-12-11) Moved by A. da Silva Seconded by S. Pascucci

THAT THE PROPOSED 2018-2019 REVISED CAPITAL BUDGET POSITION WITH CAPITAL EXPENDITURES TOTALING $87.4 MILLION, SUBJECT TO MINOR CHANGES ONCE THE MINISTRY FINANCIAL REPORTING PACKAGE IS COMPLETED, BE APPROVED.

CARRIED

3. 2018-2019 Revised Estimates - Operating This item was moved to L - Declared Interest Items.

I. Notices of Motion

Trustee B. Corbet withdrew her Item during approval of the agenda.

1. Trustee S. Pascucci

Trustee S. Pascucci added a Notice of Motion during approval of the agenda.

Trustee S. Pascucci put forth a Notice of Motion related to Gender Equality Week.

J. Additional Business - Nil

K. Questions Asked of, and by, Board Trustees

1. Trustee F. Di Cosola inquired about recording incidences of bullying. Associate Director D. Amaral advised Trillium Safe Schools is used consistently and contains a record of progressive discipline. The names and identities of the perpetrator and victim would be recorded and are protected for privacy reasons. Principals are able to provide parents with information when their child is involved in an incident. Trustee F. Di Cosola advised staff that parents find the process frustrating. Associate Director D. Amaral advised staff will review the documentation process.

2. Trustee D. D’Souza, noting the time change for Christmas concerts, inquired if community information is transferred when transitioning principals. M. Mazzorato, Director of Education, advised the process is evolving and adding traditions important to the community will be included in the transitioning process.

3. Trustee D. D’Souza inquired about suspension and expulsion statistics including a provincial comparison. Director of Education M. Mazzorato indicated the information will be brought forward in the new year.

4. In response to Trustee B. Iannicca’s inquiry, Associate Director D. Amaral advised the Bullying Prevention Awareness and Intervention report will be presented at the January Faith and Program Committee meeting.

5. Trustee B. Iannicca commented that parents may not be able to attend daytime concerts. Staff will review.

6. Trustee B. Iannicca referenced a Metrolinx initiative Bringing Transit to the Classroom. Superintendents Steer and Murphy will review.

7. Trustee B. Iannicca inquired about reports related to testing of air quality and mold in portable classrooms. Superintendent M. Thomas advised that testing is performed for mold and moisture

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and the results are available through the school and from the Manager of Health and Safety. Air quality is not tested.

8. Trustee B. Iannicca asked how custodial staff are allocated.

Superintendent Thomas advised that the collective agreement governs custodial staffing allocations. It is done on a per square foot basis at a ratio of one full-time custodian per 18,150 square feet, measured on a board-wide basis. This is the minimum staffing allocation prescribed by the Collective Agreement so we cannot staff below these levels. We do have the option of increasing the staffing ratio if required. In addition, we do have full-time floater custodians who assist permanent custodians where there may be larger school populations, cover off absences, and assist with other cleaning-related matters as needed.

9. Trustee B. Iannicca requested staff report, at Administration and Finance Committee, the costs to decrease the walking distances for children in Grades 2 to 4 to match walking distances for Grades JK to Grade 1.

Motion 044 (18-12-11) Moved by B. Corbet Seconded by A. da Silva

THAT STAFF PREPARE A REPORT DETAILING THE FLU SHOT VACCINE IN OUR DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD IN CONSULTATION WITH PEEL PUBLIC HEALTH AND PRESENT AT A FUTURE ADMINISTRATION AND FINANCE COMMITTEE MEETING IN MARCH 2019.

CARRIED

L. Declared Interest Items

Trustee T. Thomas assumed the Chair.

1. 2018-2019 Revised Estimates - Operating Budget

B. Hester, Superintendent of Financial Services, reviewed the information provided in the report. The revised estimates submitted provide an opportunity to reflect changes in enrolment, expenditures and operations since the original estimates were submitted to the Ministry of Education in June 2018.

Motion 045 (18-12-11) Moved by A. da Silva Seconded by S. Xaviour

THAT THE REPORT 2018-2019 REVISED ESTIMATES-OPERATING BUDGET, BE RECEIVED. CARRIED

Motion 046 (18-12-11) Moved by S. Xaviour Seconded by D. D'Souza

THAT THE 2018-2019 REVISED ESTIMATES TOTAL OPERATING BUDGET OF $988.5 MILLION, SUBJECT TO MINOR CHANGES ONCE THE MINISTRY FINANCIAL REPORTING PACKAGE IS COMPLETED, INCLUDING THE USE OF ACCUMULATED SURPLUS FOR COMPLIANCE PURPOSES, $2.6 MILLION FOR OPERATING NEEDS, $1.0 MILLION FOR PSAB REPORTING

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REQUIREMENTS AND $0.5 MILLION FOR SCHOOL CARRYFORWARD OF UNSPENT BUDGET FUNDS, BE APPROVED.

CARRIED

M. In Camera Session

Motion 047 (18-12-11) Moved by F. Di Cosola Seconded by L. del Rosario

THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF PERSONNEL AND LEGAL ITEMS.

CARRIED

N. Rise and Report

Received Minutes of the In Camera Session of the Regular Board Meeting November 27, 2018, Administrative Appointments and Transfers, Legal and Personnel Issues.

Motion 048 (18-12-11) Moved by T. Thomas Seconded by S. Xaviour

THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA AND PRIVATE MEETING CONCERNING LEGAL AND PERSONNEL MATTERS AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN.

CARRIED

O. Future Meetings

January 22, 2019 February 26, 2019 March 26, 2019 April 23, 2019 May 28, 2019 June 18, 2019

P. Adjournment


THAT THE MEETING BE ADJOURNED AT 10:45 P.M. CARRIED

39



REPORT NUMBER B 1

PRESENTATION

ST. JUNIPERO SERRA RELIC 1. THAT THE PRESENTATION, ST. JUNIPERO SERRA RELIC, BE RECEIVED.

40



REPORT NUMBER B 2

PRESENTATION

PEEL FOOD CHARTER 1. THAT THE PRESENTATION, PEEL FOOD CHARTER, BE RECEIVED.

41



REPORT NUMBER B 3

PRESENTATION

ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION 1. THAT THE PRESENTATION, ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION,

BE RECEIVED.

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REPORT NUMBER C

PASTOR’S REMARKS

1. THAT THE PASTOR’S REMARKS FROM REVEREND FR. RICARDO DAVIS, ASSOCIATE PASTOR

MERCIFUL REDEEMER PARISH, BE RECEIVED.

43



REPORT NUMBER D

DELEGATION

M. CZARNECKA FRENCH IMMERSION PROGRAM, ST. JUDE

1. THAT THE DELEGATION, M. CZARNECKA, FRENCH IMMERSION PROGRAM, ST. JUDE, BE

RECEIVED.

44

REGISTRATION FORM FOR DELEGATIONS

All delegations are required to submit a Registration Form outlining the key points to be presented by no later than 1:00 p.m. five (5) business days before the date of the applicable meeting for the request to be considered. The written presentation and materials must be submitted by 12:00 p.m. one (1) business day prior to the meeting. Trustees may ask questions of clarification after the presentation in accordance with Board Procedural By-Law 1-01, Article 7. Delegations are reminded that no decision on the issues presented will be made at the meeting. Delegations are allotted five minutes to present.

Meeting name & date: _______________________________ Subject: _____________________________

Please provide a brief summary of the subject of the delegation.

The Board does not wish to prevent the expression of honest opinion, however, delegates should refrain from negative, critical or derogatory comments about identifiable persons.

Please read Dufferin-Peel Catholic District School Board By-Law # 1-01, Article 7 (see reverse) pertaining to delegations prior to signing, and returning the registration form to the Board and Committee Information Officer. The Board and Committee Information Officer will contact you to confirm the date and time of your delegation.

Please note that delegations will be only heard during the allotted period for delegations. If it is necessary to cancel the delegation, please do so in writing by email, fax or hand delivered copy at least 24 hours prior to the meeting: Phone 905-890-0708, Ext. 24433, Fax 905-890-8837 or Email [email protected]

Delegation Contact Information: *

Date: _______________________ Signature: ___________________________________________

* Municipal Freedom of Information and Protection of Privacy Act: Personal information is collected under the legal authority of the Education Act, RSO 1990, c. E.2 and will be used by the Board and Committee Information Officer for corresponding with delegates. Questions about this collection should be addressed to the Records Management and Access & Privacy Administrator at 890-0708, Ext. 24443.

I wish to speak ONLY on my own behalf. I wish to delegate as a spokesperson for: ________________________ I am an employee of the Board and my subject cannot be dealt with under a Board Collective Agreement.

Name ___________________________________________________________________________

Address _ ________________________________________________

Telephone _ ________________________________________________

Email _ ________________________________________________

15/JAN/2019

MONIKA CZARNECKA

GRADE 8 FI PARENTS, ST JUDE & ST PIO

FRENCH IMMERSION PROGRAM, ST JUDE22/JAN/2019 DPCDS BOARD MEETING

1. As THE FIRST French Immersion Class completing the program of St. Pio and St. Jude we PROPOSE opening above mentioned program in Philip Pocock CSS, which is WITHIN THE BOUNDARY of BOTH ST. PIO and ST. JUDE Schools by DPCDSB. Extended French program ALREADY exists in Philip Pocock CSS.

2. As MANY PARENTS are going to be involved with St. Jude School, bringing YOUNGER SIBLINGS who will attend the school in the following years, DPCDSB would provide a SCHOOL BUS in front of St. Jude to DRIVE our children to St. Ignatius Loyola CSS both ways.

45



REPORT NUMBER F 1

MINUTES OF THE

CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING NOVEMBER 1, 2018

1. THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS

MEETING, NOVEMBER 1, 2018, BE RECEIVED.

46

APPROVED MINUTES Central Committee for Catholic School Councils November 1, 2018

F 1 Pg. 1

Central Committee for Catholic School Councils Meeting Thursday, November 1, 2018 at 7:00 p.m. Board Room, Catholic Education Centre

Chair: P. Olivieri Vice Chair: G. Rodney Trustee: T. Thomas Superintendent: S. Steer Members Present: K. Dancy Brampton North-East - Elementary G. Rodney Brampton West, Secondary M. Scupham Mississauga East, Secondary K. Prajza Mississauga North, Elementary P. Olivieri Mississauga North, Secondary

J. Cazabon Mississauga Brampton Central - Elementary E. Pegas-Ferreira Mississauga Brampton Central - Secondary M. Vretenar Mississauga South – Elementary B. Golden Dufferin-Peel Secondary Unit

A. Galvao Principal/Vice Principal Association - Secondary

S. Gos Superintendent B. Wilson SEAC / ACCESS DP

L.A. Clark School Year Calendar Recorder: S. Steer Regrets: C. Child S. Bent

Absent S. Pelland Principal/Vice Principal Association - Elementary

G. Ogundele Diocesan Representative

J. Lauza-Santos Mississauga South – Secondary

H. Gremmen/I. Kupec Ontario Elementary Catholic Teachers Association

J. Fleck Mississauga East, Elementary

J. Creighton Brampton North-East - Secondary

E. Sampson Brampton West, Elementary

M. Licata Brampton East Caledon Dufferin Malton - Secondary

A. Routine Matters

1 Call to Order and Attendance The meeting called to order at 7:05 p.m.

Regrets were noted, guests welcomed and attendance taken. 2 Acknowledgement of First Nations Sacred Territory – P. Olivieri

3 Opening Prayer: S. Steer

4 Welcome and Introduction a. Welcome and declaration of CCCSC representatives

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b. Declaration of conflict of interest - NIL

c. Declaration of Alternates by Family of Schools d. Identification of Observers and Guests N. Dakovic D. Langley, Alternate Mississauga North Elem. 5 Approval of Minutes of September 6, 2018 THAT THE MINUTES OF THE September 6, 2018 MEETING BE APPROVED.

Moved by: K. Dancy Seconded: L.A. Clarke CARRIED Business arising from the Minutes - NIL 6 Approval of the Agenda THAT THE AGENDA BE APPROVED.

Moved by: J. Cazabon Seconded: M. Scupham CARRIED B. Business Matters 1 CCCSC Mandate, Policies and By-laws – S. Steer i. Distributed: CCCSC Procedural By-Laws, revised April 2014. 2 Elections i. Election of the CCCSC Chair refer to page 12 B5.1 Pam Olivieri remains as the

2018-2019 CCCSC Chair. ii. Election of the CCCSC Vice-Chair refer to page 12 B5.2 Genevieve Rodney

acclaimed as the 2018-2019 CCCSC Vice Chair. iii. Secretary and treasurer will be Cindy Child and will provide a treasurer report at

our December meeting. iv. Appointment of Bobbi Wilson to represent CCCSC on the Special Education

Advisory Committee / SEAC. v. Appointment of CCCSC Representatives to the School Year Calendar Committee:

Elementary – Jennifer Cazabon Secondary – Laurie-Ann Clarke vi. Appointment of Bobbi Wilson to represent CCCSC on the ACCESS DP Committee. 3 Trustees Report – T. Thomas i. Welcome to new members, committee representatives, thank you ii. 11 Trustees elected: 9 re-elected, 2 new due to retirements iii. Most information shared last week at St. Francis Xaviour iv. Announcement from the Ministry, new teachers must pass a math test v. Addition of Holy Name of Mary. Students will be relocated to Blessed Kateri 4 Superintendent Report – S. Steer i. This is the first meeting of the 2018-2019 CCCSC Committee. Thank you to all who

have participated, we appreciate your work in your school communities and here at the central council. Special thank you to our Chair, P. Olivieri and recognize that her term includes 2018-2019.

ii. GAP Secondary Appropriate Dress Code and School Uniforms Moved for Receipt by: Bobbi Wilson Seconded by: Karen Dancy

Changes to current procedures include the addition of: o inappropriate references to nationality, race, gender, religion,

ethnicity or ancestry (i.e., Indigenous symbols and imagery). o area trustees within the consultation process and must have the

support of the local superintendent Approved with recommendations for the addition of the term culture

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F 1 Pg. 3


iii. As a result of the 2018 Municipal and School Board Election, the following current DPCDSB trustees have been re-elected or acclaimed:

Anna da Silva – Brampton Wards 1,3,4 Darryl D'Souza – Brampton Wards 2,5,6 Shawn Xaviour – Brampton Wards 7, 8, 9, 10 (acclaimed) Frank Di Cosola – Caledon/Dufferin Mario Pascucci – Mississauga Wards 1,3 (acclaimed) Sharon Hobin – Mississauga Wards 2,8 Thomas Thomas – Mississauga Ward 5 Luz del Rosario – Mississauga Wards 6, 11 Bruno Iannicca – Mississauga Ward 7 (acclaimed)

DPCDSB also welcomes newly elected trustees Stefano Pascucci in Mississauga Ward 4 and Brea Corbet in Mississauga Wards 9, 10.

Congratulations to the re-elected, acclaimed, and elected trustees and thank you to all the candidates who put their names forth on behalf of Catholic education in Dufferin-Peel.

iv. Legalization of Cannabis: In conjunction with the legalization of cannabis on October 17, the Dufferin-Peel Catholic District School Board issued a Community Information Bulletin which was distributed to all DPCDSB families through our schools. Handout was provided. Question: How does this apply to staff? Similar to children when accommodating for medications, each case is addressed individually. As is the current case, intoxication would be addressed as an employee relations matter.

vi. Pro-Grants on pause. Will share information when it is available. Question: Did the Board receive Pro-Grants (indicated on the CCCSC calendar). The calendar was shared prior to the announcement of Pro-Grants and in anticipation of receiving funding for School Councils. The board is in the same position regarding Pro-Grant funds.

OAPCE REPORT Summit will be a part of the AGM, Saturday, November 24, 2018 8 a.m. – 1

p.m.

Visit OAPCE.org

No charge

Flyer will be sent to all CSC Chairs

SEAC Report Presentation from a member’s daughter, inclusivity and empathy was very

inspirational

Considering a letter to the Minister of Education, will revisit in the new year once priorities are announced

Pro-Grants will proceed regardless of funding

PARISH REPORT None Access DP Fall meeting cancelled and will be rescheduled

E. Information and Committee Updates 1. Chair’s report

Training for New to Role Training for Catholic School Councils executive members to be

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F 1 Pg. 4


held at St. Joseph Secondary from 8:30 a.m. until noon. Registrations at the door are welcome.

F. Other 1. Principal under investigation: as this is a police and employee relations matter.

How do we ensure school money is safe: Schools are audited, cash handling procedures are reviewed, with transition of staff a protocol is followed through the superintendent. Findings of school audits are shared with principals and our practices are reviewed and updated on an ongoing basis. Increased use of School Cash on-line will alleviate this item.

2. Update school cash on-line: cost Bring forward to in-service meeting

3. Transportation: concerns with lack of bus drivers The STOPR consortium continually recruits for drivers. Given the salary, hours and inherent difficulties of the job, retention is a challenge.

4. Where do taxes go: forms not being sent from the Board to redirect taxes.

Can tax forms be electronic?

S. Steer will bring to Senior Management 5. Cafeteria

Concern with quality, cost

Were parents involved in the tendering process?

Why one tender for all schools?

The principals’ current concerns are being addressed.

S. Steer will bring concerns forward to purchasing 6. Websites:

Can the ministry survey be placed on all school websites?

Many are very out-of-date

S. Steer to address through Family of School superintendent 7. Sharing information with chairs:

With consent, emails of each Family of Schools Catholic school council chairs will be shared with the CCCSC representative for each family

Each CCCSC representative will communicate monthly requesting good news items from the family

These items will be sent to Cindy Child and will be included in the agenda for each meeting

Central meetings for Family of Schools can be arranged through each superintendent

Cindy will provide all chairs with agenda and minutes one week prior to monthly CCCSC meetings

G. Meeting Adjourned at 8:30 p.m. Moved by: B. Wilson and E. Pegas-Ferreira H. Future Meetings December 6, 2018 January 10, 2019 February 14, 2019 March 7, 2019 April 4, 2019 May 2, 2019 June 13, 2019 Volunteer of the Year Award Presentation and final meeting of school year

50



REPORT NUMBER F 2

MINUTES OF THE

ADMINISTRATION AND FINANCE COMMITTEE MEETING NOVEMBER 6, 2018

1. THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING,

NOVEMBER 6, 2018, BE RECEIVED.

51

Minutes – Administration and Finance Committee Meeting November 6, 2018

F 2 Pg. 1

Minutes of the Administration and Finance Committee Meeting Memorial of St. Leonard Tuesday, November 6, 2018 - 7:00 p.m. Board Room, Catholic Education Centre Chair: A. Abbruscato Vice Chair: S. Hobin Trustees: A. da Silva L. del Rosario B. Iannicca

E. O’Toole M. Pascucci T. Thomas S. Xaviour Student Trustees: R. Pinto Director of Education: M. Mazzorato Associate Director of Corporate Services: D. Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer: J. Cherepacha Superintendents: B. Hester S. Strong M. Thomas General Managers: B. Campbell T. Davis R. Moriah Recorder: L. Mackereth Regrets: Trustee D. D’Souza

Trustee F. Di Cosola Student Trustee F. Rosario

A Routine Matters

1. Call to Order and Attendance At 7:00 p.m., A. Abbruscato, Chair of the Administration and Finance Committee, called the

meeting to order.

2. Acknowledgement of First Nations Sacred Territory Committee Chair A. Abbruscato acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

3. Opening Prayer Committee Chair A. Abbruscato led the Opening Prayer. 4. Declaration of Interest - Nil 5. Approval of the Agenda

Moved by T. Thomas THAT THE AGENDA BE APPROVED. CARRIED

i) Approval of Calendar Items-Nil

52

F 2 Pg. 2

Minutes – Administration and Finance Committee Meeting – November 6, 2018

6. Minutes of the Administration and Finance Committee Meeting, October 2, 2018

Moved by L. del Rosario

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, OCTOBER 2, 2018, BE APPROVED.

CARRIED

B Awards and Presentations - Nil

C Pastor’s Remarks - Nil

D Delegation - Nil E Updates/Information/Reports from Trustees, for Receipt i) Regular Reports

a. Ontario Catholic School Trustees’ Association (OCSTA) Update—T. Thomas/M. Pascucci Trustee M. Pascucci noted the Catholic Trustees Seminar, January 2019 and the Annual General Meeting, April 2019. Trustee A. da Silva requested the OCSTA Directors contact OCSTA asking them to provide communications to trustees related to their communications with the Ministry and media.

Moved by T. Thomas

THAT THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) UPDATE, BE RECEIVED.

CARRIED

b. Student Transportation of Peel Region (STOPR) Update—T. Thomas Trustee T. Thomas advised the next STOPR Governance meeting is scheduled for November 16.

Moved by B. Iannicca

THAT THE STUDENT TRANSPORTATION OF PEEL REGION (STOPR) UPDATE BE RECEIVED.

CARRIED ii) Good News Items Trustee S. Xaviour thanked Trustees and staff for their support and condolences with the

passing of his grandfather.

53

F 2 Pg. 3


F Updates/Information/Reports from Committees, for Receipt - Nil

G Information/Reports from Administration, for Receipt 1. Community Planning and Partnerships – 2018-2019—M. Thomas

Moved by S. Xaviour

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE,

COMMUNITY PLANNING AND PARTNERSHIPS – 2018/2019, BE RECEIVED. CARRIED

M. Thomas, Superintendent of Planning and Operations reviewed the report, an update of potential partnerships in accordance with DPCDSB’s Community Planning and Partnership policy. The annual Community Planning and Partnership open house public meeting took place on October 10, 2018 to solicit interest from potential regional partners. As indicated by the Ministry of Education guidelines, leasing or renting available space must be on a full cost recovery basis. Invitations were sent and the open house was advertised in local newspapers and posted on the DPCDSB website. J. Rogers, Senior Planner responded to questions of clarification.

2. Student Transportation Service Level Update—M. Thomas

Moved by A. da Silva

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, STUDENT TRANSPORTATION SERVICE LEVEL UPDATE, BE RECEIVED.

CARRIED

M. Thomas, Superintendent of Planning and Operations reviewed the report, an update of the progress of Student Transportation of Peel Region (STOPR) school bus transportation service for DPCDSB students and measures taken by STOPR to address service level deficiencies. Overall, the service is improving system-wide. It was recognized that numerous record changes at the end of the summer and into September were required. To alleviate record changes at the end of the summer, staff have proposed a modified process for next year. In response to Trustee M. Pascucci, Associate Director D. Del Bianco indicated that STOPR communicates in the spring to advise parents when information will be available on the website. STOPR uses GPS software to calculate distances; the municipalities approve walkways, speed limits and provide the data to STOPR. The calculation is from property line to the closest point to access the school property and takes into account municipal pathways. Trustee A. da Silva requested subsequent data from previous years related to the details of records added at the end of August and into September.

54

F 2 Pg. 4


In response to Trustee A. da Silva, Associate Director D. Del Bianco advised that during the annual reassessment practice parents are informed when eligibility is being reviewed. Parents and trustees receive notification in the spring if eligibility will change in the following school year. Eligibility does not include courtesy ridership; the school administration communicates changes in courtesy ridership. Trustee B. Iannicca requested a detailed list of eligibility calculations. In response to Trustee B. Iannicca, Associate Director D. Del Bianco advised the city is responsible for maintaining walkways. Should a concern arise, please contact staff. Trustee E. O’Toole joined the meeting at 7:59 pm after attending to other board business. In response to Trustee S. Hobin, Associate Director Del Bianco indicated the walkways are maintained and deemed safe by the municipality. Use of the walkways are embedded in the policy to measure for eligibility. Trustee S. Hobin requested information available to parents who may wish to look into self-busing for the French Immersion program. Staff will provide contact information for the four bus operators.

H Trustee/Committee/Administration Reports, Requiring Action

1. 2019-2020 Budget Development Process

J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer, reviewed the report. The budget development process for the 2019-2020 budget year will commence in December. It is anticipated that the Ministry of Education will requires the final approved budget to be filed by the end of June 2019, similar to past years. The report provided the proposed 2019-2020 budget calendar and the opportunities for public consultation and input. Executive Superintendent J. Cherepacha responded to questions of clarification.

Moved by E. O’Toole

THAT THE REPORT TO THE ADMINISTRATION AND FINANCE COMMITTEE, 2019-2020 BUDGET DEVELOPMENT PROCESS, BE RECEIVED

CARRIED

Moved by S. Hobin

THAT THE ADMINISTRATION AND FINANCE COMMITTEE RECOMMEND THE BOARD OF TRUSTEES APPROVE THE PROPOSED 2019-2020 BUDGET CALENDAR AND THE PROCESS FOR PUBLIC BUDGET CONSULTATION.

CARRIED I Notices of Motion - Nil J Additional Business - Nil

55

F 2 Pg. 5


K Questions asked of, and by Board Members

1.

Trustee M. Pascucci suggested using Philip Pocock Secondary School as an International Language location.

2. Trustee A. da Silva inquired about bus monitors. M. Thomas, Superintendent of Planning and Operations, referred to GAP 107.03 Safety Patrollers. With parent approval, students may volunteer to become safety patrollers. Grade 5 to 8 students are trained at the Peel Children’s Safety Village by Peel Regional Police Officers. Safety Patrollers offer help to ensure students get on and off buses safely, are provided with safety vests and are trained to report discipline problems. The program has been in effect since 1991. Staff will engage principals for feedback from students and provide a summary.

3. In response to Trustee A. da Silva, Associate Director D. Del Bianco advised the Ministry has not lifted the moratorium on closing schools.

4. Trustee T. Thomas requested that staff review French Immersion in Malton. Associate Director D. Del Bianco suggested a community survey to identify system-wide programs and gather information.

L Declared Interest Items - Nil

M In Camera Session

Moved by L. del Rosario

THAT THE BOARD OF TRUSTEES MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN-CAMERA MEETING OF THE COMMITTEE OF THE WHOLE.

CARRIED

N Rise and Report Approved: Minutes of the In Camera Session of the Administration and Finance Committee Meeting, October 2, 2018

Moved by A. Abbruscato

THAT THE BOARD OF TRUSTEES RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA.

CARRIED

O Future Meetings: December 3, 2018 March 5, 2019 June 4, 2019

January 8, 2019 April 2, 2019

February 5, 2019 May 14, 2019

P Adjournment

Moved by A. da Silva


56



REPORT NUMBER F 3

MINUTES OF THE

FAITH AND PROGRAM COMMITTEE MEETING NOVEMBER 13, 2018

1. THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING,

NOVEMBER 13, 2018, BE RECEIVED.

57

Minutes – Faith and Program Committee Meeting November 13, 2018

F 3 Pg. 1

Minutes of the Faith and Program Committee Meeting Memorial of St. Francis Xavier Cabrini Tuesday November 13, 2018 - 7:00 p.m. Board Room, Catholic Education Centre

Chair: L. del Rosario (regrets)

Vice Chair: S. Xaviour

Trustees: A. Abbruscato D. D’Souza A. da Silva

F. Di Cosola S. Hobin (teleconference) B. Iannicca

M. Pascucci T. Thomas

Student Trustees: R. Pinto F. Rosario

Director of Education: M. Mazzorato

Associate Director of Instructional Services: D. Amaral

Associate Director of Corporate Services: D. Del Bianco

Executive Superintendent of Finance, Chief Financial Officer and Treasurer: J. Cherepacha

Supervisory Officers: W. Brunton T. Cruz D. Finegan-Downey

S. Gos B. Hester M. Lewis

C. Murphy L. Papaloni T. Peel

S. Steer L. Storey M. Thomas

M. Vecchiarino

Recorder: L. Mackereth

Regrets: Trustee E. O’TooleTrustee L. del Rosario

A Routine Matters

1. Call to Order and AttendanceAt 7:00 p.m. S. Xaviour, Vice Chair of the Faith and Program Committee, called themeeting to order.

2. Acknowledgement of First Nations Sacred TerritoryCommittee Vice Chair S. Xaviour acknowledged the sacred territory of the Mississaugas of the Credit First Nation.

3. Opening PrayerS. Xaviour, Vice Chair of the Faith and Program Committee, led the Opening Prayer.

4. Declaration of Interest – Nil

5. Approval of the Agenda

a. Approval of Calendar Item-Nil

58

F 3 Pg. 2

Minutes – Faith and Program Committee Meeting – November 13, 2018

Moved by S. Hobin

THAT AGENDA ITEM G 4, REVIEW OF THE FRENCH IMMERSION GRADE STRUCTURE AT ST. MARGARET OF SCOTLAND ELEMENTARY SCHOOL BE REORDERED TO G 1.

CARRIED

Moved by T. Thomas

THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

a. Business Arising from the Minutes – Nil

B Awards and Presentations

A Graduate Student’s Reflection – G. Gaylie

G. Gaylie, graduate student of Loyola Catholic Secondary School, presented her public speaking proposal to DPCDSB through her augmentative communication device. Giselle, a twenty-oneyear-old graduate with special needs, shared her education successes and the challenges shehas overcome to become her best self.

Trustee S. Hobin thanked G. Gaylie for her presentation. Associate Director D. Amaral advised that staff will communicate the public speaking opportunity to administrators.

Moved by S. Hobin

THAT THE PRESENTATION, A GRADUATE STUDENT’S REFLECTION, G. GAYLIE, BE RECEIVED.

CARRIED

C Pastor’s Remarks - Nil

D Delegation - Nil

E Updates/Information/Reports from Trustees for Receipt

1. Regular Reports - Nil

2. Student Voice Council Report

Moved by F. Di Cosola

THAT THE STUDENT VOICE COUNCIL REPORT BE RECEIVED. CARRIED

Student Trustees R. Pinto and F. Rosario provided the Student Voice Update:

Student Trustees attended the Ontario Catholic Student Leadership and OSTA-AECO Conferences.

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F 3 Pg. 3


Representatives from each secondary school met on September 27 andNovember 1.

The Student Senate has encouraged funding of Catholic charity organizations,Mary’s Meals and Toonies for Tuition.

Staff have visited Student Senate and presented the topics: Indigenous educationand respect in our schools, the art and importance of liturgy, reflection on themath curriculum and how the subject is taught in our schools.

3. Good News Items - Nil

F Information/Reports from Committees for Receipt – Nil

G Information/Reports from Administration for Receipt

1. Review of the French Immersion Grade Structure at St. Margaret of Scotland ElementarySchool – D. Finegan-Downey/M. Thomas

The report was renumbered to G1 during approval of the agenda and was distributed atthe meeting.

Moved by S. Hobin

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, REVIEW OF THE FRENCH IMMERSION GRADE STRUCTURE AT ST. MARGARET OF SCOTLAND ELEMENTARY SCHOOL, BE RECEIVED.

CARRIED

Superintendent M. Thomas reviewed the report identifying a change to the French Immersion grade structure at St. Margaret of Scotland elementary school to respond to current and projected enrollment pressure, limited play space for students and traffic congestion. Staff consulted with the St. Margaret of Scotland and All Saints Catholic School Councils.

The report proposes that All Saints Catholic elementary school be identified as the alternative site to phase in the accommodation of Grades 1 to 4 French Immersion in September 2019. Current Grades 1 to 4 students will continue to attend St. Margaret of Scotland through Grade 8.

Trustee S. Hobin welcomed the proposal and thanked staff for the solution.

Trustee A. Abbruscato commented she is not in agreement with splitting the program. She identified the challenge to parents dropping off and picking up their children at two or three different schools.

Superintendents M. Thomas and D. Finegan-Downey responded to questions of clarification.

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F 3 Pg. 4


2. Student Well-Being - S. Steer


THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, STUDENT WELL-BEING, BE RECEIVED.

CARRIED

Superintendent of Experiential Learning, Well-Being, and Learning Services, S. Steer introduced Susan Sweet, Ph.D, Mental Health Liaison, to provide a student well-being update.

Trustee T. Thomas retired from the meeting at 8:05 p.m.

Dr. Sweet summarized the findings from the Middle Years Development Instrument (MDI) which was used to gather student voice about well-being in the spring of 2018 and provided the detailed system response to increase access, equity and proactive teaching strategies. The 2018/2021 Mental Health Guiding Framework sets goals in the areas of awareness, resources and empathy.

Trustee B. Iannicca requested the report and PowerPoint presentation be forwarded to trustees electronically.

3. Ensuring Equity: Professional Learning for School Equity Leads - M. Vecchiarino

Moved by D. D’Souza

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, ENSURING EQUITY: PROFESSIONAL LEARNING FOR SCHOOL EQUITY LEADS, BE RECEIVED.

CARRIED

Superintendent of Policy, Strategy and Global Learning, M. Vecchiarino, introduced Principal of Equity and Inclusive Education, M. Coutinho, to review the report.

Each school in DPCDSB has an Equity Lead, supporting equity, inclusion and human dignity of all learners. In-services were held providing information and system level data to support the school Equity Leads. Further professional development to support and inform the Equity Leads will occur in December. Communication will be on-going.

4. Overseas Excursions—Winter and Spring 2019 - S. Gos

Moved by A. Abbruscato

THAT THE REPORT TO THE FAITH AND PROGRAM COMMITTEE, OVERSEAS EXCURSIONS, WINTER AND SPRING 2019, BE RECEIVED.

CARRIED

Superintendent S. Gos indicated the report summarized the presentations made to the Overseas Excursions Committee on October 18, 2018. The procedures for excursions and the precautions for the 2018-2019 school years were reviewed. All travel to Continental

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F 3 Pg. 5


Europe, Japan, Nicaragua, Peru, Ecuador, China, North Korea and Costa Rica for the 2018-2019 school year is prohibited.

Trustee M. Pascucci requested the definition of social justice and the number of students participating in overseas excursions be provided. Associate Director D. Amaral indicated staff will provide and noted that following the overseas excursions, staff debrief at the school level.

H Trustee, Committee, Administration Reports, Requiring Action - Nil

I Notices of Motion - Nil

J Additional Business - Nil

K Questions asked of, and by Board Members

1. In response to Trustee M. Pascucci, Director of Education M. Mazzorato suggestedworkshop topics that trustees could co-present with staff at the Ontario CatholicTrustees’ Association (OCSTA) AGM. Trustee F. Di Cosola suggested surveying otherboards for topics of interest to trustees. Trustee S. Xaviour suggested requestinginformation from recent surveys from S. MacMillan at OCSTA.

2. Trustee A. da Silva, noting DPCDSB’s observance of International Women’s Day inquired ifthe name could be changed to International Catholic Women’s Day. Associate DirectorD. Amaral advised staff will review.

3. Trustee A. da Silva, referencing Fr. Chabel’s presentation at the October Board Meeting,inquired about the process for Orthodox Christians that may wish to attend Dufferin-Peelelementary schools and a profession of faith letter.

Director of Education, M. Mazzorato, read from Policy 1.10: “Members of an OrthodoxCongregation will not be considered separate school supporters. An Orthodox personwho is formally received into the Catholic Church, is given a formal letter (with a seal)from a Roman Catholic Church or an Eastern Church in full communion with the Holy Seeof Rome, stating that they have been received into the Catholic Church. It should benoted that the family is now Catholic, and as such have the legal right to enroll in Catholicschools and to direct their taxes to the Catholic school system. These previouslyOrthodox believers retain their Orthodox baptismal certificate. A letter from a pastorcertifying that the child has been baptized in, or received into, an Eastern Church in fullcommunion with the Holy See of Rome, will be accepted in lieu of a Baptismal Certificatefor admission to the Catholic school system.“ The DPCDSB Admissions Department isapprised of the process.

4. Trustee M. Pascucci commented that DPCDSB admits students based on the EducationAct and asked staff if a formal motion related to admissions was passed. Director ofEducation M. Mazzorato advised students completing the RCIA program must completethe program prior to admission to elementary school and that DPCDSB does not admitnon-Catholics in elementary. Trustee A. Abbruscato added that trustees would havemade their decision based on legal opinions.

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F 3 Pg. 6


L Declared Interest Item – Nil

M In Camera Session


THAT THE FAITH AND PROGRAM COMMITTEE MEETING BE ADJOURNED AND THE TRUSTEES IMMEDIATELY CONVENE AN IN CAMERA MEETING OF THE COMMITTEE OF THE WHOLE IN RESPECT OF CONFIDENTIAL MATTERS.

CARRIED

N Rise and Report Approved: Minutes of the In Camera Session of the Faith and Program Committee Meeting, September 11, 2018

Moved by M. Pascucci

THAT THE FAITH AND PROGRAM COMMITTEE RECEIVE THE CONFIDENTIAL REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA AND RECOMMEND ADOPTION OF THE RECOMMENDATIONS SET OUT THEREIN.

CARRIED

O Future Meetings December 10, 2018 January 15, 2019 February 12, 2019 March 19, 2019

April 9, 2019 May 21, 2019 June 11, 2019

P Adjournment

Moved by F. Di Cosola


63



REPORT NUMBER F 4

MINUTES OF THE

AUDIT COMMITTEE MEETING NOVEMBER 13, 2018

1. THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, NOVEMBER 13, 2018, BE RECEIVED.

64

Minutes of Audit Committee Meeting Memorial of St. Abbo Tuesday, November 13, 2018, 3:00 p.m. Teleconference, Catholic Education Centre Room 105

Chair: S. Hobin (via teleconference)

Vice Chair: (Non Board Member) K. Travers (via teleconference)

Board Member: F. Di CosolaD. D’Souza (via teleconference)

Non-Board Member: R. KeiltyDirector of Education: M. MazzoratoAssociate Director of Corporate Services: D. Del BiancoAssociate Director of Instructional Services: D. AmaralExecutive Superintendent of Finance, Chief Financial Officer and Treasurer: J. CherepachaSuperintendents: B. HesterStaff: K. Sun

E. CyrusRecorder: S. McGuire

A Routine Matters

1. Call to Order and AttendanceVice Chair K. Travers called the meeting to order at 3:02 p.m. and passed the Chair to Trustee F.Di Cosola.Vice Chair K. Travers and Trustee D. D’Souza were in attendance via teleconference.

2. Acknowledgement of First Nations Sacred TerritoryChair F. Di Cosola acknowledged the sacred territory of the Mississaugas of the Credit FirstNation.

3. Opening PrayerChair F. Di Cosola led the Opening Prayer.

4. Approval of Agendai) Approval of Calendar Items

Nil

Moved by K. Travers

THAT THE AGENDA BE APPROVED.

5. Declaration of InterestNil

F 4 Pg. 1

Minutes of the Audit Committee Meeting, November 13, 201865

6. Approval of Minutes, Audit Committee Meeting of September 25, 2018

Moved by R. Keilty

THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING ON SEPTEMBER 25, 2018, BE APPROVED.

CARRIED

i) Business Arising from the MinutesNil

B Awards and Presentations Nil

C Pastor’s Remarks Nil

D Delegations Nil

E Updates/Information/Reports from Trustees for Receipt i) Regular Reports

Nilii) Good News Items

Nil

F Information/Reports from Committees for Receipt

Nil

G Information/Reports from Administration For Receipt

Nil

H Trustee/Committee/Administration Reports Requiring Action 1. Consolidated Financial Statements for the Year Ended August 31, 2018 –

J. Cherepacha

Moved by R. Keilty

THAT THE REPORT TO THE AUDIT COMMITTEE, CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED AUGUST 31, 2018, BE RECEIVED.

CARRIED

J. Cherepacha, Executive Superintendent of Finance, Chief Financial Officer and Treasurer,introduced this report that presents the audited consolidated financial statements for theyear ended August 31, 2018. The financial statements have been audited by Deloitte LLP,external auditors to Dufferin-Peel Catholic District School Board (DPCDSB). ExecutiveSuperintendent J. Cherepacha acknowledged that Deloitte LLP Senior Partner andManager, Steve Stewart and Senior Manager, Scott Finkel, were in attendance.

F 4 Pg. 2


F 4 Pg. 3Executive Superintendent J. Cherepacha commented that the format and content of the consolidated financial statements is very prescriptive as a result of Public Sector Accounting Standards (PSAS) and Ministry of Education requirements. There are no significant differences in statement format relative to previous years and financial statement reporting requirements remain similar to the prior year.

Executive Superintendent J. Cherepacha introduced B. Hester, Superintendent of Financial Services, to review the key points on the draft financial statements. B. Hester provided an overview of the financial statements and significant year over year changes were explained for the committee.

S. Hobin joined the meeting via teleconference at 3:18 p.m.

Trustee S. Hobin inquired about the debt repayment and the transfer of future liability to the Employee Life Health Trust (ELHT). Executive Superintendent J. Cherepacha, answered that the repayment was a result of the maturity of a long term sinking fund debt. In response to the transfer of future liability, Executive Superintendent J. Cherepacha indicated that DPCDSB recognized there was a reduction in the employee future benefits (EFB). This was a one-time gain because the future benefit liability now transfers to the trust. Trustee S. Hobin inquired if the trust company now assumes the debt? Executive Superintendent J. Cherepacha responded that the debt is now a liability that resides with the ELHT.

Vice Chair K. Travers inquired if a note can be added to the draft financial statements regarding the five (5) new standards under PSAB that have been adopted in the current period and indicate in the note that there would be no impact or effect to the board. Executive Superintendent J. Cherepacha and S. Stewart confirmed that a note will be added to the financial statements.

Vice Chair K. Travers also inquired if the auditors have compared with other school boards the actuarial assumptions used in the employee future benefit calculation? S. Stewart confirmed that the inflation amounts and discount rates used are identical, in most instances, to several other school boards.

Chair F. Di Cosola inquired as to what is meant by expenses for remedy payment to employees? Superintendent B. Hester explained that this was a one-time payment to employees as a result of a court challenge by respective bargaining units. As a result, the Ministry of Education funded the board to make restitution payments. Executive Superintendent J. Cherepacha added that the payments were related to the delayed implementation of grid increases to the 97th day.

Trustee D. D’Souza inquired as to why one school showed funds on the consolidated statement of cash flows? Superintendent B. Hester explained that one school had an investment at the end of the year. Trustee D. D’Souza asked why the total last year was almost three times higher? Superintendent B. Hester answered, that working together with the schools, the investments have been stopped and cash balances are decreasing.

S. Stewart from Deloitte LLP reviewed the year-end communication report. S. Stewartcommented that the audit has been conducted in accordance with the audit plan that waspresented to the audit committee at the meeting held on September 25, 2018.


THAT THE AUDIT COMMITTEE RECOMMEND THAT THE BOARD OF TRUSTEES APPROVE THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED AUGUST 31, 2018.

CARRIED

I Notices of Motion Nil

J Additional Business

Nil

K Questions Asked of, and by, Board Trustees

Trustee F. Di Cosola inquired about the motion passed at the June 5, 2018 Audit Committee meeting requesting a report on the steps to be taken to address the procedures and controls over school generated funds and the ability to have an external audit conducted on a sample of secondary schools to ensure transparency and accountability to communities? Executive Superintendent J. Cherepacha replied that the motion required a report to be brought forward at a future Audit Committee meeting and it will be presented at the Audit Committee meeting being held on January 8, 2019.

Executive Superintendent J. Cherepacha also commented that the Audit Committee meeting scheduled for December 3, 2018 has been re-scheduled to January 8, 2019.

L Declared Interest Items

Nil

M In Camera Session

F 4 Pg. 4S. Stewart commented on one unadjusted amount. As of August 31, 2018, an approximate $11 M asset is sitting with the insurance carrier. Executive Superintendent J. Cherepacha commented that this represents a claims fluctuation reserve which is adjusted annually based on claim changes during the year.

S. Stewart commented that there were no instances of fraud or illegal acts found during the course of the audit. Management staff were very helpful in providing information on a timely basis.

S. Finkel presented the significant audit risks report which included revenue recognition, new accounting standards, and management override of controls. The results of their testing was that these risks were appropriately addressed.

S. Stewart commented that the Office of the Auditor General of Ontario (OAGO) has contacted him and he will confirm to them the boards’ materiality and inform them of the unadjusted differences.

Superintendent B. Hester thanked the Financial Services team for the hard work and efforts that went into having these financial statements completed in a timely manner.

Moved by S. Hobin


Moved by R. Keilty

THAT THE COMMITTEE RESOLVE INTO THE IN CAMERA SESSION. CARRIED

N Rise and Report Received and approved the Minutes of the In Camera Session of the Audit Committee meeting on September 25, 2018.

Moved by S. Hobin

THAT THE REPORT OF THE IN CAMERA SESSION BE PRESENTED AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.

CARRIED

O Future Meetings January 8, 2019 February 5, 2019 May 14, 2019

P Adjournment

Moved by R. Keilty


F 4 Pg. 5




REPORT NUMBER F 5

MINUTES OF THE

SPECIAL EDUCATION ADVISORY COMMITTEE MEETING DECEMBER 5, 2018

1. THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING,

DECEMBER 5, 2018, BE RECEIVED.

70

F 5 Pg. 1

Minutes – Special Education Advisory Committee Meeting – December 5, 2018 “Do not neglect to show hospitality to strangers, for by doing that some have entertained angels without knowing it.“

(Hebrews 13:2)

Page | 1

Special Education Advisory Committee Meeting Memorial of St. Gerald Wednesday, December 5, 2018, 7:00 p.m. Board Room, Catholic Education Centre

The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and Church, is to provide, in a responsible manner, a Catholic education, which develops spiritual, intellectual, aesthetic, emotional, social and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community.

Committee Members: Staff:

Sharon Hobin, Chair, Trustee, Mississauga Wards 2 & 8 David Amaral Christine Koczmara, (Vice-Chair), Community Living Mississauga Tilia Cruz Luz del Rosario, Trustee (Alternate), Brampton Wards 2, 5 & 6 Wayne Brunton Bruno Iannicca, Trustee (Alternate), Mississauga Ward 7 Cathy Bova Shawn Xaviour, Trustee (Alternate), Brampton Wards 7, 8, 9 & 10 Tina De Vellis-Carino Myra Del Rosario, ABC Association for Bright Children Kylie Richardson Nancy Vrbanek, ABC Association for Bright Children (Alt.) Jason Pratt Dely Farrace, Brampton Caledon Community Living Joanne Dean Janice Hatton, Autism Ontario, Peel Chapter Kate Hann Airene Cunanan, Autism Ontario, Peel Chapter (Alt.) Yulanda Julien Lissette Gaylie, Easter Seals Ontario Debra Lean Nisha Lewis, Canadian Mental Health Association/Peel Rosanna Commisso TBD, Epilepsy Halton Peel Hamilton Shannon Pompili Bosco Veronika Okrugic, VOICE/Peel Parents for Hearing Impaired Children Sabrina Baiana Maria Demata, VOICE/Peel Parents for Hearing Impaired Children (Alt.) Tammie Cameron Leslie Silvestri, Learning Disabilities Association of Peel region Laura Pincente Heather Bialowas, Down Syndrome Association of Peel: Caring Network Jacqui Toste Celeste Encila, Down Syndrome Association of Peel: Caring Network (Alt.) Michael Schaus Bobbi Wilson, CCCSC, Member at Large Teddi Lowie Andrew Pawlak, Member at Large Kimberley Crhak Laurie Eschli Rosie Della-Spina, Recorder Anne Vuilet Kellie Donaher

REGRETS: C. Encila ABSENT: N. Lewis, N. Vrbanek, V. Okrugic, M. Demata

MINUTES

A Routine Matters

1. Call to Order and Attendance The meeting was called to order at 7:48 p.m. Attendance was taken, regrets noted and guests were welcomed.

71

F 5 Pg. 2


(Hebrews 13:2)

2. Acknowledgement of First Nations Sacred Territory Chair Hobin acknowledged the sacred indigenous territory of the Mississaugas of the Credit First Nation.

3. Opening Prayer – Welcoming God The opening prayer was displayed on the screens and led by Chair Hobin.

4. Approval of Agenda

Moved by: L. Silvestri THAT THE AGENDA BE APPROVED. CARRIED

5. Approval of Minutes, SEAC Meeting, November 14, 2018

Moved by: C. Koczmara THAT THE MINUTES OF NOVEMBER 14, 2018 BE APPROVED. CARRIED

6. Previous Business – NIL S. Hobin thanked the staff for all of the preparation that went into our Advent celebration for the Mass, the reception and helping with the children for this evening’s meeting.

B Presentations and Staff Reports

1. PPM 161 – W. Brunton, Superintendent, Mississauga Brampton Central Family of Schools Superintendent Brunton reviewed the procedures of PPM 161, Four Prevalent and Potentially Life-Threatening Medical Conditions: Asthma, Diabetes, Anaphylaxis and Epilepsy/Seizures. Superintendent Brunton explained the procedures followed in our schools and board facilities based upon Ministry guidelines. The presentation will be sent to SEAC members. Questions were taken.

C Budget - NIL

D Updates/Information/Reports from Trustees

1. The Board of Trustees celebrated the retirement of two long standing trustees, Esther O’Toole and Anna Abbruscato. They also welcomed two new trustees, Brea Corbet and Stefano Pascucci.

2. On December 4, 2018, the Inaugural Meeting of the Board took place and trustees elected Sharon Hobin as Chair of the Board and Thomas Thomas as Vice Chair of the Board. Trustees also elected Frank DiCosola as Chair of Administration & Finance and Darryl D’Souza as Vice Chair, Shawn Xaviour as Chair of Faith & Program and Brea Corbet as Vice Chair, Luz del Rosario as Chair of Contract & Negotiations and Anna da Silva as Vice Chair, and Bruno Iannicca as Chair of Board By-Law/Policies Review and Stefano Pascucci as Vice Chair. Chairs for other committees will be decided at the general Board meeting on December 11,2018.

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F 5 Pg. 3


(Hebrews 13:2)

3. Trustees have seen a document from the Ministry asking questions regarding the funding model. A very complicated document and comments on behalf of Trustees. The Ministry is not giving out much information and is not attending meeting requests.

4. Milo was presented at the November General Board meeting. Milo seems to be having a great impact on our ASD students in the present two locations. A board research is following the project and gathering data.

5. This is S. Hobin’s last meeting as Chair of SEAC but will attend future meetings. 6. In the New Year we will have three sessions presented on Gaming Addiction and Gambling

Among Youth. The sessions will be begin at 7:00 p.m. and held at three different locations on three different dates. The sessions will be at St. Roch Secondary on January 16, 2019, Father Michael Goetz Secondary on January 23, 2019, St. Joseph Secondary on February 6, 2019. The presentations are geared for parents and all are welcome to attend. Please register at http://bit.ly/GamingandGambling.

E Reports from Community Associations

1. The Down Syndrome Association of Peel has launched its Reading Program schedule for 2019 and Speech and Language Therapy Programs for 2019. Each block runs for 10 sessions starting January 14-April 1 with registration beginning December 1, 2018. Please contact: DSAP- Caring Network by phone at 1-866-829-7163 or by email at [email protected].

F Work Group

1. Parent Engagement Update (PRO Grants) On November 22, 2018 we hosted a Sacramental Preparation evening supported by Lissette Gaylie, Heather Bialowas, Adult Faith and Religious Education and several staff members here at the Catholic Education Centre. There were 28 families in attendance and each family received a kit for Reconciliation, First Eucharist and Confirmation. The evening provided parents the opportunity to explore each kit and ask questions. On November 29, 2018 we hosted a Transitions Evening at St. Marguerite d’Youville Catholic Secondary School in Brampton. There were over 70 participants and families were very happy this event took place in the Brampton community. The evening was supported by our transitional teacher, Carol Jones, Tammie Cameron, Laura Pincente and 24 community agencies. The evening was not limited to those transitioning into adulthood but also to families who have children who were recently diagnosed with an exceptionality. Families left with many resources. On January 9, 2019, Jacqui Toste will be hosting our Transitioning to School evening for parents and this is a good opportunity for parents to connect with staff support. Flyers will be posted to our website, sent to our elementary schools, parishes, daycares, and agencies. The evening will be supported by Myra Del Rosario and Bobbi Wilson as well as a number of staff members from Support Services. A presentation of highlights from each of the evenings will be shown at the end of the school year.

G Information and Correspondence

1. Letter from Brant Haldimand Norfolk Catholic District School Board re FASD SEAC from Brant Haldimand Norfolk Catholic District School Board requested that the Ministry of Education amend the Education Act so that every board promote awareness and

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http://bit.ly/GamingandGambling

mailto:[email protected]

F 5 Pg. 4


(Hebrews 13:2)

understanding of permanent brain injury resulting from prenatal alcohol exposure, including best practices to support pupils who may have Fetal Alcohol Spectrum Disorder (FASD).

2. Letter from Windsor-Essex Catholic District School Board re Special Education Funding SEAC of Windsor-Essex CDSB sent a letter addressing the funding model for Special Education. Both letters will be sent electronically to SEAC Members.

H Communication

I Questions asked of, and by Committee Members – NIL

J Public Questions

K Future Meetings

1. Review of meetings dates

September 12, 2018 December 5, 2018** March 20, 2019 June 12, 2019 October 17, 2018 January 16, 2019 April 3, 2019 November 14, 2019 February 13, 2019 May 15, 2019

**PLEASE NOTE THAT THIS MEETING WILL BEGIN WITH OUR ADVENT MASS IN THE ST. JOHN XXIII CHAPEL AT 6:30 PM. Members are invited to bring their families.

L Adjournment

Tilia Cruz did a tribute to Sharon Hobin and thanked her for the work she has done as Chair of SEAC as she moves to Chair of the Board. Christiane Kyte did a tribute to Tilia Cruz who will be retiring and thanked her for the many gifts she has brought to the Special Education and Leaning Services Department, students and staff. Sharon Hobin also did a tribute to Tilia Cruz on behalf of SEAC, students and staff at Dufferin-Peel and wished her God’s blessings. Christine Koczmara, Lissette Gaylie and Dely Farrace did tributes and thanked her for the difference she has made in special education and for her services. Sharon Hobin read a tribute from David Amaral, Associate Director, Instructional Services. Moved by: D. Farrace THAT THE MEETING BE ADJOURNED AT 9:07 P.M. CARRIED

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REPORT NUMBER F 6

MINUTES OF THE

CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS MEETING DECEMBER 6, 2018

1. THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS

MEETING, DECEMBER 6, 2018, BE RECEIVED.

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APPROVED MINUTES Central Committee for Catholic School Councils December 6, 2018

F 6 Pg. 1

Central Committee for Catholic School Councils Meeting Thursday, December 6, 2018 at 7:00 p.m. Board Room, Catholic Education Centre

Chair: P. Olivieri Vice Chair: G. Rodney Trustee: S. Hobin Superintendent: S. Steer Members Present: G. Scanlon Alternate Principal/Vice Principal Association – Sec. S. Bent Brampton East Caledon Dufferin Malton - Elementary

M. Licata Brampton East Caledon Dufferin Malton - Secondary K. Dancy Brampton North-East - Elementary

J. Creighton Brampton North-East - Secondary E. Sampson Brampton West - Elementary G. Rodney Brampton West - Secondary G. Ogundele Diocesan Representative

B. Golden Dufferin-Peel Secondary Unit L.A. Clark Mississauga Brampton Central - Elementary E. Pegas-Ferreira Mississauga Brampton Central - Secondary M. Scupham Mississauga East, Secondary K. Prajza Mississauga North - Elementary P. Olivieri Mississauga North - Secondary M. Vretenar Mississauga South – Elementary

J. Lauza-Santos Mississauga South – Secondary H. Gremmen OECTA Elementary Representative A. Fung-Fook Religious Consultant S. Steer Superintendent S. Hobin Trustee and Chair of the Board Recorder: C. Child Regrets: J. Cazabon S. Gos A. Galvao S. Xaviour Absent S. Pelland C. Farmer J. Fleck

A. Routine Matters 1. Call to Order and Attendance The meeting called to order at 7:05 p.m.

Regrets were noted, guests welcomed and attendance taken. 2. Acknowledgement of First Nations Sacred Territory – P. Olivieri

3. Opening Prayer: S. Steer

4. Welcome and Introduction a. Welcome and declaration of CCCSC representatives

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i. Declaration of conflict of interest - NIL b. Declaration of Alternates by Family of Schools G. Scanlon, P/VP Association Secondary c. Identification of Observers and Guests C. Cameron J. Timbol D. Langley S. Medina L. Cardoza 5. Approval of Minutes of November 1, 2018 THAT THE MINUTES OF THE November 1, 2018 MEETING BE APPROVED.

Moved by: M. Scupham Seconded: E. Pegas-Ferreira CARRIED 6. Business arising from the Minutes

Superintendent Steer reviewed the document provided 7. Approval of the Agenda THAT THE AGENDA BE APPROVED.

Moved by: E. Pegas-Ferreira Seconded: M. Scupham CARRIED B. Business Matters C. Presentation 7:30 p.m. Commissioning of the 2018-2019 CCCSC. Liturgy presided by Monsignor Shiels. Prepared by

A. Fung-Fook, Religious Ed. Consultant. 8:15 p.m. returned to the board room to continue meeting

D. Reports 1. Trustee – S. Hobin i 11 Trustees elected: 9 re-elected, 2 are new due to retirements of Trustee Abbruscato and

Trustee O’Toole. ii Last week at the Inaugural Meeting of the Board our 11 trustees were sworn into leadership

for a 4-year term. Welcome to new trustees:

Trustee B. Corbet Mississauga Wards 9 and 10

Trustee S. Pascucci Mississauga Ward 4 Elected positions:

Vice Chair – Trustee T. Thomas

Admin and Finance – Trustee F. Di Cosola

Policy and Procedure – Trustee S. Xaviour

By-law – Trustee B. Iannicca

Contracts – Trustee L. del Rosario

Chair of the Board – Trustee S. Hobin Chair Hobin stated that it is her honor and a blessing to be a Catholic Trustee. At the December 11th other roles will be determined for trustees: CCCSC, Mississauga Library Board, Audit Committee, Expulsion, SAL and SEAC.

iii Ministry has asked trustees to complete a document around efficiencies and outcomes. Ontario Council of Catholic Trustees will submit on behalf of all school boards in Ontario.

iv During the Advent Season there are many opportunities to be present in schools in celebration and preparation for Christmas.

2. Superintendent Report – S. Steer i Appreciation for those involved in the commission liturgy: Monsignor Shiels for presiding

over the evening Commissioning of the 2018-2019 CCCSC, Shannon De Souza for the music ministry, and to Ashley Fung-Fook for preparing the Commissioning liturgy.

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F 6 Pg. 3


ii Bringing forward reports: 1. Overseas excursions 2. Elementary Guidance Experiential Learning Teachers (EGELTs): STEM (Science

Technology Engineering and Math), STEAM (Science Technology Engineering Arts and Math) STREAM (Science Technology Religion Engineering Arts and Math)

3. Equity and Inclusivity 4. Well-Being

iii. Training Event was very well attended. Questions were gathered and FAQs will be provided.

iv. FDK Kindergarten night. Beginning November 26, 2018 registrations are done online for September 2019. There is an extended day offered January 15th to drop in with required documents.

vi. Pro-Grants on pause. Information will be provided when available. Item for follow-up: Finance regarding $500 to each CSC

3. OAPCE – submitted by M. Kutin-Morais highlighted by P. Olivieri i President Crudo-Perri met with K. Wynne regarding “Keeping Students Safe on School

Buses”. Also met with Minister of Education L. Thompson to discuss issues related to Catholic education in Ontario.

ii ProGrants have been put on pause. A petition to bring back ProGrants is being circulated. This has been sent to schools for distribution through OAPCE representative.

iii Fall Summit and AGM held on November 24 was well attended. Renewing the Promise: Catholic Education Matters.

iv 80th Anniversary of OAPCE in April 2019. C. Child will send the link for details v Ministry survey for parents is open until December 15, 2018.

https://www.ontario.ca/page/for-the-parents. 4. SEAC Report – B. Wilson Financial services presented.

ErinOak will now provide services previously under LHIN / CCAC.

New service plans for students regarding asthma, diabetes and epilepsy. The plan of care will display photo on the front and details on the back.

Superintendent Tilia Cruz’s retirement was received with regrets.

ProGrants are unconfirmed. SEAC will continue to hold 2 events regardless: Transition to Adulthood and Introduction to Kindergarten for Children with special needs.

5. PARISH REPORT - G. Ogundele A meeting is planned for January or February. Agenda will include ways to improve triad:

home, parish and school and to encourage school and parish communication.

Would like to hold annual meeting of Parish Representatives and the Bishop. The June 2018 celebration was well received

6. Access DP – no report E. Information and Committee Updates - NIL F. Other 1. G. Ogundele: Do we anticipate any change to our Sexual Education curriculum with the new

government? S. Steer: More information will be provided by the Ministry. Religious Education and Family Life are not being revised.

2. D. Langley: Concern that the parent survey seems to be slanted towards STEAM. S. Hobin: We have not had concrete information. Our goal is to have all grades working towards STEAM. Presently we have coding in some schools, down the road we would like to ensure it is

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https://www.ontario.ca/page/for-the-parents

F 6 Pg. 4


board wide. S. Steer: Instructional Support Teachers (ISTs) and EGELTs work collaboratively for fluid activity through all grades

3. C. Cameron: Expressed her concern regarding initiatives for black students. Recommended a good resource for teachers The Guide for White Women Who Teach Black Boys S. Steer: Equity data has informed a board goal of setting equity and inclusive team leads at each school. Student voice is part of the equity building and planning. The Well-Being Action Plan will be shared at the January 10, 2019 CCCSC meeting.

4. K. Dancy: How can we improve communication of school activities to the church communities? S. Hobin: Will speak to Director about sharing board information more periodically.

G. Meeting Adjourned at 9:00 p.m. Moved by: S. Bent and E. Samson H. Future Meetings January 10, 2019 February 14, 2019 March 7, 2019 April 4, 2019 May 2, 2019 June 13, 2019 Volunteer of the Year Award Presentation and final meeting of school year

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REPORT NUMBER H 1

MOTIONS RECOMMENDED BY THE

AUDIT COMMITTEE JANUARY 8, 2019 1. THAT THE TERMS OF REFERENCE FOR THE AUDIT COMMITTEE 2019, BE APPROVED

AND ADOPTED.

TERMS OF REFERENCE AUDIT COMMITTEE – 2019 (Ontario Regulation 361/10 of the Education Act - requirements of Audit Committees)

CHAIR: Anna da Silva VICE CHAIR: Frank di Cosola BOARD MEMBERS: Frank Di Cosola, Anna da Silva, Stefano Pascucci NON-BOARD Kevin Travers MEMBERS: Rory Keilty NON-VOTING Director of Education MEMBERS: Associate Director of Corporate Services Executive Superintendent of Finance, Chief Financial Officer and

Treasurer Superintendent of Financial Services Internal Auditor TERM OF OFFICE: Board Members – appointed by the Board of Trustees annually, up to a 4 year term Non-Board Members – up to a 3 year term as per Ontario Regulation 361/10 of the Education Act DECLARATION OF CONFLICTS: As described in Ontario Regulation 361/10 of the Education Act, every member of the audit committee shall, when appointed to the committee for the first time and at the first meeting in each fiscal year, submit a written declaration to the chair of the committee declaring whether they have a conflict of interest. Also, if a member becomes aware of a conflict after their appointment, they shall immediately disclose the conflict in writing to the chair. COMPOSITION: The Audit Committee shall consist of five (5) members comprised of three (3) trustees of the Board and two (2) non-board members of the community. The Board of Trustees will appoint three (3) trustee members to the audit committee annually. A person who is a non-board member is eligible to be appointed to the audit committee only if they:

Have accounting, financial management or other relevant business experience that would enable them to understand the accounting and auditing standards applicable to the Board;

Are not an employee or officer of the Board or of any other board at the time of the appointment;

Do not have a conflict of interest (does not have a parent, child or spouse who is employed by the Board) at the time of appointment;

Was identified by the selection committee as identified in Ontario Regulation 361/10.

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CHAIR: In each fiscal year at the first meeting of the audit committee following the inaugural or organizational meeting of the Board, the members of the committee shall elect the chair and the vice chair of the committee for the fiscal year from among the members of the committee. VACANCIES: For audit committee vacancies refer to Ontario Regulation 361/10 paragraph 8. MEETINGS: The audit committee will meet at least three (3) times in each fiscal year, or at the call of the chair, with authority to convene meetings as circumstances require and in accordance with Ontario Regulation 361/10 of the Education Act. The committee will invite members of management, auditors or others to attend meetings and provide pertinent information, as necessary. The committee may hold private meetings with auditors, the entire Board of Trustees and executive council. Meeting agendas will be prepared and provided in advance to committee members as well as the Board of Trustees, along with appropriate briefing materials. Minutes will be prepared and distributed to the Board of Trustees. Minutes will be approved by the Board of Trustees. Each member of the audit committee has one vote. In the event of a tie vote, the chair is entitled to cast a second vote. A majority of the members of the audit committee that includes at least one member who is not a board member constitutes a quorum for meetings of the committee. MANDATE: To assist the Board of Trustees in overseeing and objectively assessing the performance of the Board, its management and its auditors and specific responsibilities for the following activities:

i) oversight of appropriate accounting practices and financial reporting, ii) ensuring internal controls are in place to mitigate financial risk, iii) the internal and external audit processes, iv) the process for monitoring compliance with federal and provincial laws and regulations, v) recommend appointment of the external auditor to the Board of Trustees, vi) the process for monitoring the Board’s policies, procedures, regulations and code of conduct

from an audit perspective, vii) the establishment and maintenance of lines of communication between the Board of Trustees

and its external auditor, senior management, internal auditor and regional internal audit, viii) the safeguarding of Board assets, ix) the annual and/or multi-year audit plan of the Board, x) the audited financial statements of the Board.

DUTIES: The Audit Committee will, (1) Review the annual audited financial statements of the Board prior to reporting to the Board of

Trustees, and consider whether they are complete, and consistent with information known to committee members. The committee will make recommendations to the Board of Trustees for the approval of all annual audited financial statements.

(2) Ensure risk assessment and risk management policies align with internal controls. (3) Review the scope of the internal and external auditor’s reviews of the Board’s internal controls, any

significant findings and recommendations by the internal auditors and the responses of the Board’s staff to those findings and recommendations.

(4) Review and receive reports related to the overall effectiveness of the Board’s internal controls, including information technology systems security and control.

(5) Review with senior management, the internal auditors (including RIAT) mandate, activities, staffing, and organizational structure of the internal audit function. The audit committee will make recommendations to the Board of Trustees on the content of the annual audit plan. They will also

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Agenda – Regular Board Meeting – January 22, 2019

review whether there are any unjustified restrictions or limitations on the role of the internal auditor.

(6) Review the external auditors, terms of engagement, fees and proposed audit scope and approach and any non-audit services provided, including coordination of audit effort with internal audit. Review the performance of the external auditor, and make recommendations to the Board of Trustees on the appointment or discharge of the external auditor. On an as needed basis, meet separately with the external auditor to discuss any matters that the committee or auditor believe should be discussed privately.

(7) Review the effectiveness of the Board’s internal operating procedures for monitoring compliance with federal and provincial laws and regulations as well as the Board’s policies, procedures, regulations and code of conduct. Review the results of management's investigation and follow-up of any instances of noncompliance. Review the findings of any examinations by regulatory agencies, and any auditor observations. Obtain regular updates from management and Board legal counsel regarding compliance matters.

(8) Receive and review internal audit plan and results of internal audit activities and follow-up on recommendations.

(9) In accordance with Ontario Regulation 361/10 of the Education Act, the audit committee will report to the Board of Trustees on items such as the annual audit plan and summary of work performed by the Board’s internal auditor (including RIAT), with a copy submitted to the Ministry of Education. In addition, the committee is required to report to the Board of Trustees on items such as a summary of work performed by the committee, an assessment of the Board’s progress in addressing findings and recommendations made by the internal or external auditor and attendance record of committee members.

(10) Review and assess the adequacy of the audit committee’s terms of reference annually, and ensure appropriate disclosure as may be required by law or regulation. Confirm annually that all responsibilities outlined in the terms of reference and Ontario Regulation 361/10 have been carried out.

(11) Subject to the approval of the Board of Trustees, obtain legal advice, retain independent accountants or other professionals to advise or assist the committee.

(12) Report to the Board of Trustees annually, and at any other time that may be required, on the committee’s performance of its duties.

Reports to: The Board of Trustees

2. THAT THE EXTENSION OF THE CONTRACT WITH DELOITTE LLP, CHARTERED PROFESSIONAL ACCOUNTANTS, AS THE BOARD’S EXTERNAL AUDITORS FOR TWO YEARS STARTING WITH THE MARCH 31, 2019 SPECIFIED PROCEDURES REPORT AND EXPIRING WITH THE AUGUST 31, 2020 YEAREND, BE APPROVED.

3. THAT THE BOARD HIRE AN EXTERNAL AUDITOR TO CONDUCT AN AUDIT ON PAST SCHOOL GENERATED FUNDS OF THE TWO (2) SECONDARY SCHOOLS WITH THE GREATEST AMOUNT WITHIN THE SCHOOL GENERATED FUND SURPLUS ACCOUNT IN THE SCHOOL YEAR 2017-2018.

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REPORT NUMBER H 2

MOTION RECOMMENDED BY THE

ADMINISTRATION AND FINANCE COMMITTEE MEETING JANUARY 8, 2019

1. THAT THE TERMS OF REFERENCE FOR THE ADMINISTRATION AND FINANCE COMMITTEE 2019

BE APPROVED AND ADOPTED.

TERMS OF REFERENCE ADMINISTRATION AND FINANCE COMMITTEE - 2019 CHAIR: Frank Di Cosola VICE CHAIR: Darryl D’Souza TRUSTEES: B. Corbet, A. da Silva, L. del Rosario, D. D’Souza, F. Di Cosola, S. Hobin, B. Iannicca, M. Pascucci, S. Pascucci, T. Thomas, S. Xaviour STUDENT TRUSTEES: (Jan-Aug) Rynel Pinto, Faye Rozario (Sep-Dec) TBD RESOURCE STAFF: Superintendent, Financial Services B. Hester Superintendent, Planning & Operations M. Thomas Superintendent, Human Resources & Employee Relations S. Strong Superintendent, Learning Technologies and Chief Information Officer R. Eberhardt

MONITORING: Associate Director, Corporate Services D. Del Bianco Executive Superintendent of Finance, Chief Financial Officer and Treasurer J. Cherepacha The Administration and Finance Committee will, 1. review policies, consisting of general principles relating to the effective stewardship of

board resources such as real property planning, financial planning, human resources and employment, accommodation, plant, transportation and technology and make appropriate recommendations to the Board of Trustees or refer to the By-Law/Policies Review Committee for consistency as necessary;

2. consider matters pertaining to all corporate services;

3. ensure that the annual financial goals and objectives are aligned with the Dufferin-Peel Catholic District School Board (DPCDSB) multi-year strategic plan for development of the operating and capital budget;

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4. consider the financial implications of any overall budget variances as necessary through

review of the interim financial reports;

5. review all matters pertaining to advocacy, partnerships and community relations.

6. review matters as referred by the Board of Trustees and other committees and make appropriate policy recommendations.

REPORTS TO: The Board of Trustees MEETINGS: Once a month, at the discretion of the Chair

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REPORT NUMBER H 3

OCSTA 2018-2019 MEMBERSHIP FEE AND

FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION LEVY

1. THAT THE BOARD OF TRUSTEES APPROVE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2018-2019 MEMBERSHIP FEE OF $188,846.28.

2. THAT THE BOARD OF TRUSTEES APPROVE PAYMENT OF THE 2018-2019 FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION (FACE) LEVY OF $9,625.69.

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••• Ontario Catholic School

Trustees' Association

I N VO I C E

Dufferin-Peel CDSB 40 Matheson Blvd. West Mississauga, ON L5R IC5 ATTENTION:Bruce Campbell

Description

re 2018 - 2019 OCSTA MEMBERSHIP FEES & F.A.C.E. LEVY

OCSTA MEMBERSHIP FEES

Box 2064, Suite I 804 20 Eglinton A venue West Toronto, Ontario M4R I K8 T. 416.932.9460 F. [email protected] www .ocsta.on.ca

Beverley Eckensweiler, President

Michelle Griepsma, Vice President

Nick Milanetti, Executive Director

Date Tenns

9/19/2018 I Due Upon Receipt I

Rate

Invoice#

I 9-09-37

Amount

To charge for OCSTA MEMBERSHIP FEES based on OCSTA 2018-2019 Fee Schedule, 188,846.28 188,846.28 using 20 I 7-20 I 8 Total Enrolment of: 80,214.12

F.A.C.E. LEVY re Promotion and Protection of Catholic Education 9,625.69 9,625.69 12 cents per pupil - Based on 2017-2018 Enrolment noted above F.A.C.E. levy is billed in accordance with the Resolution that was approved at the last OCSTA General Assembly held April 27,2018

Note: HST does NOT apply to either Membership Fees nor Special Levy.

For more details, see lnfonnation Package & Memo provided by Nick Milanetti, Executive Director

TOTAL AMOUNT DUE to OCSTA: $ 198,471.97

If Questions, Please Contact June Johnson-Accounting 4 I 6 932 9460-ext 229/ [email protected] TOTAL DUE: $198,471.97

PROMOTING AND PROTECTING CATHOLIC EDUCATION

H 3 Pg. 1

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