AGENDA - townofmanchester.org · Manchester Public ... I. Amendment to MDC Agreement, Fairway...

NOTE: EXECUTIVE SESSION – 6:45 P.M. A. Real Estate Negotiations

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

NOVEMBER 9 & 16, 2010 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

TWO MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Signup sheet available 15 minutes prior to the start of the meeting)

3. PUBLIC HEARINGS (formally advertised). * A. Appropriation to Special Projects as follows:

1. State Asset Forfeiture Account .................................................................... $5,050 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

2. Youth Service Bureau..……………. ........................................................... $5,675 to support substance abuse prevention activities to be financed by a grant from East of the River Action for Substance Abuse Elimination Inc. (ERASE).

3. Health Department – Lead Poisoning Prevention and Control Program..... $18,955 to be financed by a grant from the Connecticut Department of Public Health.

4. Public Safety – East Central Narcotics Task Force (FY 10/11) .................... $2,500 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution from Vernon which is gratefully acknowledged and accepted.

5. Social Services Block Grant – State Administered General Assistance (SAGA) (10/01/10–9/30/11) ........ $43,309 for regional social services coordination to be financed by a grant from the State Department of Social Services (DSS).

6. Manchester Public Library ............................................................................$500 for the CHET Summer Reading program to be financed by a donation from Teachers Annuity Association which is gratefully acknowledged and accepted.

7. Discovery Grant for Young Children ......................................................... $10,961 to be financed by a matching grant from the State Department of Education to support the work of the Manchester Early Childhood Collaborative and the local Discovery Initiative.

* B. Appropriations to Education Special Projects as follows: 1. OutofTown Magnet School Transportation (FY 10/11)........................... $55,489

to be financed by a grant from the State of Connecticut Department of Education.

2. Washington Media Arts Magnet School Early Bird Program (FY 10/11)... $13,000 to be financed by parent tuition fees.

3. Manchester Education Association (MEA) President ................................ $42,017 for .62 release time for the 2010/2011 school year to be financed by MEA.

4. Carl D. Perkins Career and Technical Education Secondary Basic Grant (FY 10/11) ............................................................. $125,314 to be financed by a grant from the State of Connecticut.

Board of Directors November 9, 2010 Agenda

5. Individuals with Disabilities Education Improvement Act (IDEA) 611...... $1,706,744 for special education students ages 321 to be funded by a grant from the Federal government for 20102011.

6. Individuals with Disabilities Education Improvement Act (IDEA) 619...... $67,947 for special education students ages 321 to be funded by a grant from the Federal government for 20102011.

* C. Appropriation to Capital Improvement Reserve – Public Works Equipment.... $20,731 to be funded by the sale of surplus vehicles and equipment to be used toward the Town share of funding of the three hybrid vehicles being partially funded thorough the 2010 Connecticut Clean Fuel Grant.

4. CONSENT CALENDAR. 5. REPORTS.

A. Manager’s Report. 1. Performance Measure Report. 2. Town Green Energy Master Plan.

B. Other Reports. 1. Youth Commission Annual Report.

6. UNFINISHED BUSINESS. A. Discussion: Great Lawn (awaiting input of the Cheney District Commission). B. ARRA Stabilization Education Grant (FY 10/11)............................................. $4,368,274

to be financed by a grant from the ARRA State Fiscal Stabilization Fund (SFSF) to stabilize state and local government budgets in order to minimize and avoid reductions in education and other essential public services.

C. Approval of an ordinance for the purchase of a portion of 637 South Main Street from Carlson Associates, consisting of approximately 1.3 acres, for the sum of $52,000, or in the alternative to authorize the taking of those premises by the Town of Manchester by eminent domain. (A copy of the proposed ordinance may be seen in the Town Clerk's office during business hours.)

7. QUESTIONS AND COMMENTS BY BOARD MEMBERS REGARDING ITEMS ON THE AGENDA THAT MAY NEED ADDITIONAL INFORMATION FOR THE NEXT MEETING.

8. RECESS TO SECOND WEEK.

SECOND MEETING OF THE MONTH

9. MEETING CALLED TO ORDER. 10. AWARDS AND PRESENTATIONS. 11. ADOPTION OF MINUTES OF PREVIOUS MEETING.

A. Actions, October 5, 2010 – Regular Meeting B. Minutes, October 5, 2010 – Regular Meeting C. Actions, October 12, 2010 – Regular Meeting D. Minutes, October 12, 2010 – Regular Meeting

12. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Signup sheet available 15 minutes prior to the start of the meeting)

13. COMMUNICATIONS. 14. PRESENTATION OF BID WAIVER REQUESTS.

A. Electricity supplier. 15. ACTION ON ITEMS OF PUBLIC HEARING.


16. NEW BUSINESS. * A. Appropriation to Special Projects (under $500) as follows:

1. Police Donations Revenue Account Manchester Police Explorer Post......... $400 from Court mandated restitution, dues, fundraising and donations.

2. CERT Mountain Bike Search and Rescue ......................................................$150 to be funded by a donation from the Cruisin’ on Main Street Committee which is gratefully acknowledged and accepted.

3. Manchester Public Library .............................................................................$170 for purchase of books to be financed by donations which are gratefully acknowledged and accepted.

* B. Acceptance of resignation of Mary deManbey (D) from the Arts Commission with a term expiring November 2011.

* C. Acceptance of resignation of Maria Yates (Ex Officio) from the Arts Commission with a term expiring November 2011.

* D. Authorization for the General Manager to enter into an Agreement with the State of Connecticut for the Right of Way Activities associated with the Reconstruction of North Main Street Between Stock Place and North Street.

* E. Acceptance of open space conveyances in the Meadowbrook Fields Subdivision from TAVCO Associates, LLC.

* F. Acceptance of donations to the Office of Neighborhoods and Families, which are gratefully acknowledged and accepted: 1. Donation of 48 new books (“The Richest Kids in America”) from author

Mark Victor Hansen (value $719.52). 2. Donation of ten $25 startup savings accounts from Rockville Bank to ten youth

enrolled in the Youth Financial Ed 101 class (value $250.00). * G. Acceptance of resignation of Calvin Harris (Town Appointment ) from the Cheney

Hall Board of Commissioners with a term expiring November 2010. * H. Acceptance of resignation of James Bush (R) from the Cheney Hall Board of

Commissioners with a term expiring November 2011. I. Amendment to MDC Agreement, Fairway Crossings, 1769 Tolland Turnpike,

104 and 104A Glode Lane. J. Discussion: Proposed Sewer Line Relocation, Lombardo Property, Hillstown Road. K. Extension (30 day) Memorandum of Understanding – Golf Course. L. Discussion: Recycling canisters on Main Street. M. Resolution: Public Library. N. Discussion: Combined Fair Rent and Property Maintenance Code Committees. O. Appointments to Boards and Commissions which have members with terms expiring

in November/December 2010.

Board/Commission Name Term Expiring

Advisory Board of Health Robin Klimkoski, 65 Waddell Rd (R) November 2013 Lisa Perrone, 570A Hilliard St (D) November 2013

Advisory Rec. and Park Comm. Frank Livingston, 98 Bayberry Rd (R) November 2013 Thomas Crockett, 149 Sunny Brook Dr (R) November 2013 Kenneth Miffitt, 42 Delmont St (R) November 2013


Arts Commission Maria Cruz, 129 Campfield St (D) November 2013 Elizabeth Rousseau, 82C Ambassador Dr (R) November 2013 Elizabeth Tracy, Rec Dept (Ex Officio) November 2013 Vacancy (Ex Officio) November 2013 Vacancy (resignation of M. deManbey [D]) November 2011

Bennet Housing Corporation David Golas, 92 Waranoke Rd (D) November 2015

Board of Assessment Appeals William Overton, 103 Timrod Rd (R) November 2013

Building Committee Gary Benson, 28 Gardner St West (R) November 2013 Brian Murphy, 131 Ferguson Rd (R) November 2013 Matthew Maratta, 68 Rosetto Dr (R) November 2013

Cheney Brothers National Historic Vivian Ferguson, 52 John Olds Dr, #7 (R) November 2013 District Commission Susan Barlow, 627 Spring St (D) November 2013

James Quaglia, 87 Walnut St (R) November 2013 John Wilks, 91 Green Manor (R) November 2013 Dr. H. John Malone, 84 Prospect St (R) November 2013

Ex Officio – Manc. Historical Soc. John Dormer, 58 Patriot Lane November 2011

Cheney Hall Board David Welch, Board of Education appt. November 2013 of Commissioners Alexander Pazda, 49 Holyoke Rd (R) November 2013

Andrew Kidd, 148 Folly Brook Lane (R) November 2013 Kim Ashton, 127 Wellman Rd (R) November 2011 Vacancy, Town Appt. (resignation of C. Harris) November 2011 Vacancy, [resignation of James Bush (R)] November 2011

Commission for Elderly Services Keri Fuller, 248 Wetherell St (R) November 2013 and People with Disabilities Ellen Jones, 427 East Center St (D) November 2013

Braxton Blalock, 56 Stephanie’s Way (R) November 2013

Commission on Human Relations Merrill Kidd, 158 Folly Brook Lane (R) November 2013 Kim Ashton, 127 Wellman Rd (R) November 2013 Ron Atwater, 91 Elm St, Unit 301A (R) November 2013 Toni Alger, 44 Peila Dr (U) November 2013

Ethics Commission Al Carrano, 23 Lorraine Rd (R) November 2013 Jason Doucette, 85 Stephanie’s Way (D) November 2013 Josh Howroyd, 155 Mountain Rd (D) November 2013

Ethics Commission Alternate Ronald Boyne, 283 Blue Ridge Dr (U) November 2013

Fair Rent Commission Susan Holmes, 17 Teresa Rd (R) November 2013 Marilyn Moyles, 358 Lydall St (R) November 2013

Greater Hartford Transit District Paul McNamara, 8 Harvard Rd (R) November 2014

Housing Authority John Backer, 196 West Vernon St (R) November 2015 Tenant Commissioner Vacancy November 2013

Housing Commission Peter Mason, 37 Coburn Rd (D) November 2013 Gerry Guay, 20 Jenny Cliff (R) November 2013

Nonprofit Agency Member Marlene Walsh, 112 Pitkin St November 2013


Library Advisory Board David Carlson, 40 Olcott St (R) November 2013 Donnamarie Nakos, 42 Winthrop Rd (R) November 2013

Pension Board Janice Johnson, 201 Shallowbrook Lane (R) November 2014 Robert Huestis, 31 Birch Tr, Glastonbury November 2011

(Retiree Representative) Bette Copeland November 2011

(Union Representative)

Planning and Zoning Commission Eugene Sierakowski, 101 Strawberry La (R) November 2015 PZC Alternates Anthony Petrone, 404 North Main St (R) November 2012

Susan Shanbaum, 99 Hartford Road (D) November 2012 Horace Brown, 24 East Maple St (U) November 2012

Redevelopment Agency Gerald Cope, 283 Timrod Rd (R) November 2015 Michael Darby, 110 Comstock Rd (D) November 2015

Zoning Board of Appeals Kathleen Maffe, 116 Croft Dr (D) November 2015 Vacancy (R) November 2015

ZBA Alternate Paul Harnois, 285 Lake St (R) November 2015

17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN.

18. ADJOURNMENT.

CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #4 of this Agenda.

TO: Scott Shanley, General Manager FROM: Marc Montminy, Chief of Police DATE: September 24, 2010 SUBJECT: State Asset Forfeiture Fund $4,755.68 Background: These funds were the result of the sale, at auction, of vehicles that were seized by East Central Narcotics (ECN) from drug-related cases. Discussion/Analysis: The funds will be used for the maintenance and repair of ECN vehicles. Financial Impact: $6,817.00 to be deposited into the Manchester’s State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the board and deposited in the appropriate account (41094304-6445 SG004). Attachments: Bid List ____________________________ Chief Marc Montminy

TO: Scott Shanley, General Manager DATE: October 8, 2010 October 8, 2010 SUBJECT: State Asset Forfeiture Fund – $294.00 SUBJECT: State Asset Forfeiture Fund – $294.00 Background: One (1) check has been received from the State Department of Public Safety. The funds are proceeds from narcotics investigations conducted by the East Central Narcotics Task Force. The East Central Narcotics Task Force is comprised of officers from Manchester, Glastonbury, South Windsor, and Vernon. The funds will be dispersed according to the equitable sharing agreement among the four member towns involved in this case: Glastonbury, South Windsor, Manchester and Vernon. Manchester’s share of funds is $73.50. Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment or training. Financial Impact: $294.00 to be deposited into the Manchester’s State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the board and deposited in the appropriate account. Attachments: Original check(s) sent to Accounting. ____________________________ Marc L. Montminy Chief of Police

Town of Manchester

YOUTH SERVICE BUREAU

Date: September 28, 2010

To: Scott Shanley, General Manager

From: Erica Bromley, Director Youth Service Bureau

Re: Item for Board of Director’s Agenda

Background Manchester Youth Service Bureau obtained a oneyear grant from the East of the River Action for SubstanceAbuse Elimination, Inc (ERASE). This is an annual grant.

Discussion The YSB will use this funding to support a variety of programs and services. They will include the continuation of 3 programs, the newsletter group, and the Girls Circle and Mother/ Daughter programs. The newsletter group will be responsible for writing, editing and printing the quarterly newsletter for youth that reports on recent activities at the YSB, upcoming events, and will also have a focus on prevention information and making positive choices. Girls Circle is a program that has successfully been running for several years, while Mother/Daughter is another wonderful program in its second year. These are both youth development, life skills programs. Funding will also support youth attending the statewide PAWS (Peers are Wonderful Support) conference.

Financial Impact The total grant award is $5,675.

Recommendation I request that this item be placed on the Board of Director’s agenda for appropriation to a special grants fund.

Attachment A copy of the check from ERASE is attached.

Cc: file

Town of Manchester Health Department BOD Agenda item

To: Scott Shanley, General Manager cc: Mary Roche Cronin, Director of Health and Human Services

Julian Freund, Budget Office Gregory Simmons, Director of Finance

From: Maryann Cherniak Lexius, MPH, RS, Director of Health

Subject: Appropriation of funds to the Town of Manchester Health Department, Lead Poisoning Prevention and Control Program Fiscal assistance to Local Health Departments $18,955.00


Background: Effective January 1, 2009, the State Department of Public Health Lead Poisoning Prevention and case management regulations were significantly changed. At the time the regulation change was adopted, it was anticipated the changes would increase the work demand on local health department officials and staff. In response to expressed concerns of an unfunded mandate, the Legislature approved funds to local health departments to lessen the impact on local health departments. The State Lead Poisoning Prevention Program created a means to divide the allotted funds to be distributed to Local Health Departments according to the number of documented elevated blood lead cases the Health Department managed in the previous fiscal year.

Discussion/Analysis: Manchester has received a subcontract for $18,955.00 to be applied to work done by the Health Department staff on Lead Poisoning Prevention between September 1, 2010 and June 30, 2011. This money must be expended by June 30, 2011.

Financial Impact: The State DPH has contracted with the Connecticut Association of Directors of Health, Inc. (CADH) to act as fiduciary for the distribution of these funds to all local health departments and districts in Connecticut. Therefore, CADH is the Contractor for this Grant and the Town of Manchester is a subcontractor to receive these funds. No Town money is required.

Recommendations: Appropriation to a Special Grant account for Lead Poisoning Prevention in the amount of $18,955.00.

TO: Scott Shanley, General Manager

DATE: October 12, 2010

SUBJECT: FY 2010/11 Funds received for East Central Narcotics Task Force

Background:

The East Central Narcotics Task Force, comprised of Officers from Manchester, South Windsor, Vernon, and Glastonbury has established a special grant account (SG058) within the Town of Manchester budget system. Each of the member towns will submit an annual amount for deposit in this account. The funds will then be used to support task force operational needs for equipment, training, or to facilitate continuing narcotics investigations.

Financial Impact:

One (1) check was received from Vernon for $2,500.00 for their share of the East Central Narcotics program for FY 2010/11.

Other Board/Commission Action:

None

Recommendations:

Request that the Board of Directors accept these funds for the stated purpose.

Attachments:

Original check(s) forwarded to Joanne Gyure Accounting.

______________________________ Chief Marc Montminy

Mancliester LOUIS A. SPADACCINi, MAYORLEO J-: DIANA, DEPl.nY MAYOR

USA P. 0 'NEIU. SECRETARY

41 Cente1 Street. P.O. Box 191

Manchester, Connecticut 06045-0191

www.di.manchester.ct.us

DIRECTORSRUDY C. KISSMANN

JAY MORANMA1THEW B. PEAK

CHERI A. PEUETIERMARK D. TWEEDIEKEVIN L. ZINGLER

SCO1T SHANLEY; GENERAL MANAGER

TO: Scott Shanley, General Manager, Town of ManchesterMary Roche Cronin, Director of Human Services, Town of Manchester

FROM:

SUBJECT:

Ed pa~ff' Case Management Supervisor -Senior, Adult & Family Services

November 9, 2010 Agenda Item -Social Services Block GrantSSBG Appropriation and Resolution -Period 10/01/10 -09/30/11

DATE: October 14,2010

Back2roundThe Town of Manchester has been the recipient of funding from the State of Connecticut Department of Social Services forthe past eleven years. These funds are part of a Social Sprvices Block Grant. They are used to facilitate linkage toentitlement and benefit programs for State Administered General Assistance (SAGA) recipients and SAGA applicantswhose incomes fall below 150% of the Federal Poverty ~vel and who reside in the 15-town service area of the ManchesterDSS sub-office. This is the 12th year of funding for this grant. The Town of Manchester will continue to subcontract withthe Manchester Area Conference of Churches (MACC) for the delivery of these services as it has since the inception of thisgrant. Previous grant contract periods have been two years in duration. This year, the Department of Social Services optedfor a one-year extension to the Town's existing contract. The grant amount is $43,309, a slight reduction in previous years'annualized amounts. The grant period runs from 10/1/10 through 9/30/11. There has been no interruption in servicedelivery since the end of the previous contract period ofI9/30/10.

Discussion/ AnalvsisThis project is a textbook example of a successful collaboration among a community-based provider, regionalmunicipalities and a State government agency. The MACC client advocate enjoys a close working relationship with andphysical presence at the State Department of Social Services. As such, she is able to facilitate client entry into governmententitlement programs and community support services With speed and a level of ease that DSS caseworkers are typicallyunable to match. Representatives from local municipal social services departments meet on a regular basis with the MACCclient advocate for advisory and update meetings. The success of the program is evidenced by the number of clients served.Client utilization has increased steadily during the past several years. The total number of clients served in 2007-2008 was

499. That number increased to 733 in 2008-2009 and exceeded 900 clients during 2009-2010.

Financial ImpactThe Town of Manchester serves as the fiduciary agent fur this grant. All DSS State funds associated with this grant that arereceived by the Town of Manchester are paid to MACCI for service delivery. The specific provisions of this servicedelivery are outlined in a contract between MACC and the Town of Manchester.

RecommendationAppropriate the $43,309.00 in funds for the project for the grant contract period October 1,2010 through September 30,2011.

An Ellual Opportunity Employer

TOWN OF MANCHESTER MANCHESTER PUBLIC LIBRARY

Date: October 22, 2010


From: Douglas McDonough, Library Director

Subject: Request for Board Acceptance and Appropriation of $500

Background. A check has been received in the amount of $500 from the Teachers Insurance and Annuity Association for the CHET Summer Reading Program for the Manchester Public Library.

Discussion/Analysis. This donation will be used for support of youth programs at the Library.

Financial Impact. $500 in donation.

Other Board/Commission Action. N/A

Recommendations. Request that the Board of Directors accept with thanks and appropriate to the Library’s Special Grants Fund 755.

Attachments. Copy of memo and check to Finance Department.

Town of Manchester Department of Human Services


From: Mary Roche Cronin, Director of Human Services

Subject: Board of Directors Agenda Item


Background

Manchester is one of nearly 50 Connecticut communities working with the William Casper Graustein Memorial Fund on the Discovery Initiative to build a broad base of support for the early school success of all children. The Collaborative must maintain as a priority the involvement of parents, early education and health providers, municipal government and the community at large in this Initiative. Graustein provides grants, technical assistance and other supports to promote this project.

Discussion and Analysis

In addition to the annual Discovery grant, the State of Connecticut Department of Education (SDE) has awarded a matching grant of $10,961 to Manchester Early Learning Center and the Manchester Early Childhood Collaborative. The town is the fiduciary for this grant. These funds must be obligated by June 30, 2011 and expended by July 31, 2011.

Financial Impact

There is no impact on the General Fund.

Recommendations

We recommend that the Board of Directors appropriate the $10,961 to support the work of the Manchester Early Childhood Collaborative and the local Discovery Initiative.

Town of Manchester Board of Education


From: Dr. Kathleen M. Ouellette, Superintendent of Schools

Re: OutofTown Magnet School Transportation FYE 10/11


Background: Manchester Public Schools has received a $55,489 grant for OutofTown Magnet School Transportation from the State Department of Education in support of the district’s magnet school activities.

Discussion/Analysis: We are currently transporting 48 students to outoftown magnet schools.

Financial Impact: The Manchester Board of Education budget funds the difference between the grant and the actual cost of outoftown magnet school transportation.

Other Board Action: None

Recommendation: The Superintendent recommends that the Manchester Board of Education request the Board of Directors appropriate $55,489 for the Outof District Magnet School Transportation Grant for the 201011 fiscal year.

Attachments: None



From: Kathleen M. Ouellette, Superintendent of Schools

Subject: Item for Appropriation for Fiscal Year 10/11


Background: The Washington Media Arts Magnet School sponsors the Early Bird program that supports working families that need quality before school care. Parents pay tuition to support this program.

Discussion/Analysis This appropriation is for fiscal year 10/11 anticipated revenue.

Financial Impact: None

Other Board/Commission Action: None

Recommendations: The Superintendent of Schools recommends that the Board of Education request the Board of Directors appropriate the fiscal year 10/11 anticipated revenue of $13,000 to the Washington School Media Arts Magnet School Early Bird Program. . Attachments: None



From: Dr. Kathleen M. Ouellette, Superintendent of Schools

Subject: Release Time – MEA President FYE 1011


Background: In accordance with Article XXIII, Section F(2) of the contract between the Board of Education and the Manchester Education Association (MEA), Tom Alexander, MEA President is requesting a .62 release time for the 201011 school year. The amount of his substitute’s salary and Medicare expense of $42,017 will be reimbursed by MEA. This is similar to prior Board actions taken at the MEA’s request involving the Association’s Presidents.

Discussion/Analysis:

Financial Impact:

Other Board/Commission Action: None

Recommendations: The Superintendent of Schools recommends that the Manchester Board of Education grant MEA President, Tom Alexander, .62 release time for the 2010 2011 school year; and, that the Board of Education request that the Board of Directors establish an appropriation in the amount of $42,017 to be funded by the Manchester Education Association (MEA). .

Attachments: None


To: Scott Shanley, General Manager From: Kathleen Ouellette, Superintendent of Schools Subject: Appropriation of The Carl D. Perkins Career and Technical Education

Secondary Basic Grant for the 2010-2011 school year.

Date: October 18, 2010 Background: Manchester Public Schools have demonstrated a record of excellence in career and technical education. The Carl D. Perkins Career and Technical Education Secondary Basic Grant, in the amount of $125,314, will improve and expand education and career guidance systems for Manchester’s youth. The grant is funded by the State of Connecticut. Discussion/Analysis: Funds will be used to:

1. Coordinate and articulate a planned, sequential, and integrated performance assessment initiative in Technology Education, grades 9-12.

2. Revise and/or re-write curriculum to ensure alignment with state and national standards in Career Services, Technology, Family and Consumer Sciences, and Business Education departments.

3. Provide professional development opportunities to ensure that students are exposed to specific career-based competencies, which will prepare them for a transition to a technologically-advanced employment workplace.

4. Provide funding for externships and field trips in conjunction with the College Career Pathways initiative.

5. Support specific developmental initiatives through funding for instructional supplies and equipment for grades 9-12 in the aforementioned areas.

Financial Impact: None to the Board of Education Other Board/Commission Action: None. Recommendations: The Superintendent of Schools recommends the Board of Education request the Board of Directors appropriate $125,314 for the Carl D. Perkins Career and Technical Education Secondary Basic Grant provided through the State of Connecticut.

BUDGET FORM Created On: 10/4/2010

ED 114Fiscal Year:Grantee Name:Grant Title:Project Title:Fund: 12060

Grant Period:SDE Project Code:

Funding Status: FinalVendor ill: 00077

2011

MANCHESTER Grantee: 077-000

CARL D PERKINS CARFFR & TECH FDUC ACT

PERKINS SECONDARY BASIC GRANT

spm: 20742 Year: 2011 PR~G: 84010

7/1/2010 -6/30/2011

SDEOOOOOOOOOO02

CFl: 170002 CF2:

Authorized Amount: $125,314

AUTHORIZED AMOUNT BY SOURCE:

CARRYOVER DUE:LOCAL BALANCE: CURRENT DUE: $125,314

CODESIliA ADMINISTRATOR/SUPERVISOR SALARIES

I!!!~ I!~.:~!~,. :~~~ Iill~A EDUCAllON AIDES i

J_UP CLERICAL- I 1,05°13,630.

360200 PERSONAL SERVICES-EMPLOYEE BENEFITS321 TUTORS322 IN SERVICE

1~1~OTHER PROFESSIONAL TECHNICAL SERVICES

510 PUPIL TRANSPORTATION580 TRAVEL

611 INSTRUCTIONAL SUPPLIES

641 I TEXTBOOKS

700 I PROPERTY91Q_J -

12.34011,834.

83,1281

2.3311

XCON CONSTRUCTIONXETS EDUCAllON AND TRAINING SERVICES

XFS FINANCIAL SERVICES I

XHS HEALTH SERVICES I9,7941

fXHSS I HUMAN SERVICES

IXMAN IMANUFACfURING 14.0781

6.333 ~IXTDL I TRANSPORTATION.. DIST. AND LOGISnCS SVCS

Original Request Date: 5/25/2010

This budget was approved by June Sanford on 9/29/2010.

STATE OF CONNECTICUTDEPARTMENT OF EDUCATION

GRANT A WARD NOTIFICATION

1 Grant Recipient 4 Award Information

MANCHESTER PUBLIC SCHOOLS45 NORTH SCHOOL STREETMANCHESTER, CT 06040-2022

\ Grant Type: FEDERALStatute: P .L. 109-270

CFDA #: 84.048A

SDE Project Code: SDEOOOOOOOOOO02

Grant Number: 077-000 12060-20742-2011-84010-170002

2 Grant Title 5 A ward Period

CARL D PERKINS CAREER & TECH. EDUC. ACT 7/1/2010 -6/30/2011

3 Education Staff Authorized Funding6

$125,314Grant Amount:Program Manager:June Sanford 860-713-6765

Payment & Expenditure Inquiries:

Eugene Croce (860) 713-6470

Funding Status: Final

Terms and Conditions of Award7

This grant is contingent upon the continuing availability of funds from the grant's funding source and the continuing eligibility of the State ofConnecticut and your town/agency to receive such ,funds.

Fiscal and other reports relating to this grant must be submitted as required by the granting agency. Written requests for budget revisions for expendituresmade between July 1,2010 and June 30, 2011 must be received at least 60 days prior to the expiration of the grant period but no later than May 1,2011.For grants awarded for two-year periods beginning July 1,2010, final second-year budget revision requests covering the entire two-year period must bereceived at least 60 days prior to the expiration of the grant period but no later than February 1,2012. The grantee shall provide for an audit acceptable tothe granting agency in accordance with the provisions of Sections 7-394a and 7-396a of the Connecticut General Statutes. The following attachment(s)are incorporated by reference: EDl14.

The grant may be terminated upon 30 days written notice by either party. In the event of such action, all remaining funds shall be returned in a timelyfashion to the granting agency.

This grant is awarded under the Carl D. Perkins Career and Technical Education Improvement Act of 2006 and is subject to all provisions therein.Expenditures for administative costs, including indirect charges, may not exceed 5% of the total amount expended.

10/4/2010This grant has been approved.

Marion MartinezAssociate CommissionerDiy of Teach & Learn & Instr Leadership

Box 2219 .Hartford, Connecticut 06145An Equal Opportunity Employer


To: Scott Shanley, General Manager From: Kathleen M. Ouellette, Ed.D. Superintendent of Schools Subject: Item for Appropriation – IDEA 611 Grant Date: October 26, 2010 Background: The Connecticut State Department of Education has awarded $1,706,744 in final grant funding to the Manchester Board of Education under the federal Individuals with Disabilities Education Improvement Act (IDEA) 611 grant for 2010-2011 This grant supports a wide range of special education services for students in the Manchester school district. Discussion/Analysis: Each year the Manchester Board of Education applies for grant funds from the Connecticut State Department of Education under IDEA 611 grant for use with special education students ages 3-21. The funding offsets the cost of special education teachers, occupational therapists, physical therapist, paraprofessionals, and tutors. It also enables the Board to purchase specialized reading and math programs, computer equipment, and other assistive technology devices. The IDEA 611 grant provides funding for student evaluations as well. Financial Impact: There is no financial impact to the town. This is a two year grant that provides funds from the U.S. Department of Education and the State of Connecticut. The total final grant award for 2010-2011 is for the amount of $1,706,744 which is $3,705 less than the amount of last year’s final award. Other Board/Commission Action: None. Recommendations: The Superintendent recommends that the Board of Education request the Board of Directors establish an appropriation for the final grant award amount of $1,706,744 under the Individuals with Disabilities Education Improvement Act (IDEA) 611, to be funded by the U.S. Department of Education. Attachments: CT State Department of Education Notification of Final Grant Award of 2010-2011

Individuals with Disabilities Education Improvement Act (IDEA) funding



REVISION

Grant Recipient 4 Award Information


Grant Type: FEDERALStatute: P .L. 108-446

CFDA #: 84.027 ASDE Project Code: SDEOOOOOOOOOO02

Grant Number: 077-000 12060-20977-2011-82032-170002

Grant Title 5 Award Period

IDEA-PART B, SECTION 611 7/1/2010 -6/30/2012

3 Education Staff 6 Authorized Funding

Grant Amount: $1,706,744Program Manager:Brian Cunnane 860-713-6919




7 Tenns and Conditions of Award

This grant is contingent upon the continuing availability offunds from the grant's funding source and the continuing eligibility of the State ofConnecticut and your town/agency to receive such funds.

Fiscal and other reports relating to this grant must be submitted as required by the granting agency. Written requests for budget revisions for expeq:dituresmade between July 1,2010 and June 30, 2011 must be received at least 60 days prior to the expiration of the grant period but no later than May 1, ~011.For grants awarded for two-year periods beginning July 1, 2010, final second-year budget revision requests covering the entire two-year period m~st bereceived at least 60 days prior to the expiration of the grant period but no later than February 1,2012. The grantee shall provide for an audit accep~ble tothe granting agency in accordance with the provisions of Sections 7-394a and 7-396a of the Connecticut General Statutes. The following attachmert(s)are incorporated by reference: EDl14.

The grant may be terminated upon 30 days written notice by either party. In the event of such action, all remaining funds shall be returned in a timelyfashion to the granting agency. I

This preliminary grant award notification reflects the preliminary entitlement on which the application for funds was based. Preliminary grant awJrdnotifications indicate approval of the proposed program but not of a final budget. Final grant award notifications will be issued upon the State's refeiptof final federal grant award notifications. Fifteen percent of federal funds can be drawn down before final grant award notifications are issued.


Charlene Russell-TuckerAssociate ComrnissionerDivision of Family and Student Support Services

Box 2219 .Hartford, Connecticut 06145An Equal Opportunity Employer

BUDGET FORM Created On: lO/13/201~

ED 114Fiscal Year:Grantee Name:Grant Title:

Project Title:Fund: 12060Grant Period:SDE Project Code:

2011

MANCHE~;TER

IDEA-PART B. SECTION 611


Vendor ill: 00077Grantee: 077-000

SPID: 20977

7/1/2010 -6/30/2012

SDEOOOOOOOOOO02

Year: 2011 PROG: 82032 CFl: 170002 CF2:

Authorized Amount: $1,706,744

AUTHORIZED AMOUNT BY SOIJRCR:

CARRYOVER DUE:LOCAL BALANCE:CURRENT DUE: $1,706,744

PUB BUD I NPUBBUDI

1.044.4671 42.167

209.112! 111.074,

-~g.QQ~1237.119,1, 3.2711

119

JQTHER~~O73i

5001

l.1QQ~ PURCHASED PROPERTY SERVICESPUPIL TRANSPORTATION

COMMUNICATIONSIUITION

1.0001530

~

!590~1611

I TRAVEL J 4201 2501I OTHER PURCHASED SERVICES

lliSTRUCTIONAL SUPPLIESADMINISTRATIVE SUPPLIES

~.1! !EXTBOOKS642 LIBRARY BOOKS

OTHER SUPPLIESPROPERTY

22,1001612

690 21.191

~:~ I ;ig::!!~~= _~90 OTHER OBJECTS I940 INDIRECT COSTS I $1.661.0561 $45.688.

TOTAL


This budget was approved by Brian Cunnane on 10/8/2010.


To: Scott Shanley, General Manager From: Kathleen M. Ouellette, Ed.D. Superintendent of Schools Subject: Item for Appropriation – IDEA 619 Grant Date: October 26, 2010 Background: The Connecticut State Department of Education has awarded $67,947 in final grant funding to the Manchester Board of Education under the federal Individuals with Disabilities Education Improvement Act (IDEA) 619 grant for 2010-2011. IDEA supports a wide range of special education services for students in the Manchester school district. Discussion/Analysis: Each year the Manchester Board of Education applies for grant funds from the Connecticut State Department of Education under IDEA 619 grant for use with special education students ages 3-21. This funding offsets the cost of a special education preschool teacher and is used in conjunction with our larger IDEA 611 grant. Financial Impact: There is no financial impact to the town. This is a two year grant that provides funds from the U.S. Department of Education and the State of Connecticut. The total final grant award for 2010-2011 is for the amount of $67,947 which $7 less than the amount of last year’s final award. Other Board/Commission Action: None. Recommendations: The Superintendent recommends that the Board of Education request the Board of Directors establish an appropriation for the final grant award amount of $67,947 under the Individuals with Disabilities Education Improvement Act (IDEA) 619, to be funded by the U.S. Department of Education. Attachments: CT State Department of Education Notification of Final Grant Award of 2010-2011

Individuals with Disabilities Education Improvement Act (IDEA) funding

STATE OF CONNECTICUTDEPARTMENT OF EDUCA TION


REVISION

Grant Recipient 4 A ward Information


Grant Type: FEDERALStatute: P.L.I08-446

CFDA #: 84.173ASDE Project Code: SDEOOOOOOOOOO02

Grant Number: 077-00012060-20983-2011-82032-170002

2 Grant Title 5 A ward Period

IDEA, PART B, SECTION 619 7/1/2010 -6/30/2012


$67,947Grant Amount:Program Manager:Brian Cunnane 860-713-6919




7 Tenns and Conditions of Award

This grant is contingent upon the continuing availability of funds from the grant's funding source and the continuing eligibility of the State ofConnecticut and your town/agency to receive such funds.

Fiscal and other reports relating to this grant must be submitted as required by the granting agency. Written requests for budget revisions for expendituresmade between July 1, 2010 and June 30, 2011 must be received at least 60 days prior to the expiration of the grant period but no later than May 1, 2011.For grants awarded for two-year periods beginning July 1,2010, final second-year budget revision requests covering the entire two-year period must bereceived at least 60 days prior to the expiration of the grant period but no later than February 1,2012. The grantee shall provide for an audit acceptable tothe granting agency in accordance with the provisions of Sections 7-394a and 7-396a of the Connecticut General Statutes. The following attachment(s)are incorporated by reference: ED114.

The grant may be terminated upon 30 days written notice by either party. In the event of such action, all remaining funds shall be returned in a timelyfashion to the granting agency.

This preliminary grant award notification reflects the preliminary entitlement on which the application for funds was based. Preliminary grant awardnotifications indicate approval of the proposed program but not of a final budget. Final grant award notifications will be issued upon the State's receiptof final federal grant award notifications. Fifteen percent of federal funds can be drawn down before final grant award notifications are issued.


Charlene Russell-TuckerAssociate CornrnissionerDivision of Family and Student Support Services

Box 2219 .Hartford, Connecticut 06145An Equal OJ1J1ortunity EmJ1lover

BUDGET FORM Created On: 10/13/2010

ED 114Fiscal Year:

Grantee Name:

Grant Title:

Project Title:

Fund: 12060

Grant Period:

SDE Project Code:

2011

MANCHE~;TER

IDEA. PART R SECTION 6I9

PRESCHOOL ENTITLEMENT

SPill: 20983 Year: 2011

7/1/2010 -6/30/2012

SDEOOOOOOOOOO02

Funding Status: FinalVendor ID: 00077Grantee: 077-000

PROG: 82032 CFl: 170002 CF2:

Authorized Amount: $67,947

AUTHORIZED AMOUNT BY SOImCE:

CARRYOVER DUE:LOCAL BALANCE: CURRENT DUE: $67,947

PUB BUD I NPUB BUD.

67.947

PERSONAL SERVICES-EMPLOYEE BENEFITSTUTORS

400 PURCHASED PROPERTY SERVICES510 PUPIL TRANSPORTATION530 COMMUNICATIONS560 IUmON580 iTRAVEL

1590 OTHER PURCHASED SERVICESSUPPLIESPROPERTY

~

OTHER OBJECTSINDIRECT COSTS


This budget was approved b:V Brian Cunnane on 10/8/2010.


To: Mr. Scott Shanley, General Manager From: Dr. Kathleen M. Ouellette, Superintendent of Schools Subject: Item for Appropriation FY 2010/11 ARRA Stabilization Ed Grant Date: September 14, 2010 Background: The ARRA State Fiscal Stabilization Fund (SFSF) is intended to help stabilize state and local government budgets in order to minimize and avoid reductions in education and other essential public services. The State distributed these funds directly to school districts using the Educational Cost Share (ECS) funding formula. Discussion/Analysis: The ARRA State Stabilization Fund grant represents 14.26% of the 2010 level of ECS. The funds are paid to school districts in this grant. The district is charged with documenting the uses of the SFSF dollars in a separate account. Financial Impact: These funds are to be used to focus on job retention and creation as a result of receiving them. School districts are required to report quarterly to the State the number of FTE’s retained and created using the ARRA funds. Other Board/Commission Action: None Recommendations: The Superintendent recommends that the Board of Education request the Board of Directors establish an appropriation in the amount of $4,368,274 for the ARRA Stabilization Ed Grant. Attachments: Grant award letter.


GRANT AWARD NOTIFICATION

Grant Recipient 4 A ward Information

MANCHESTER PUBLIC SCHOOLS45 NORTH SCHOOL STREET

MANCHESTER, CT 06040-2022

Grant Type: FEDERALStatute: P A 09-3 JSS

CFDA #: 84.394

SDE Project Code: SDEOOOOOOOOOO02

Grant Number: 077-000 12060-29054-2009-82010-17QO02-$DEOOO05

Grant Title 5 Award Period

ARM STABILIZATION -ED GRANTS 7/1/20]0 -6/30/20] 1


Grant Amount: $4,368,274Program Manager:Kevin Chambers (PM)

Payment & Expenditul'e Inquiries:

Eugene Croce (860) 713-6470Funding Status: Final

7 Temls and Conditions of Award

This grant is contingent upon the continuing availability of funds from the grant's funding source and the continuing eligibility of the State ofConnecticut and your town/agency to receive such funds.

Fiscal and other reports relating to this grant must be submitted as required by the granting agency. Written requests for budget revisions for expendituresmado between July 1,2010 and June 30,2011 must be received at least 60 days prior to tho oxpiration of the grant period but no later than May 1,2011.For grants awarded for two-year periods beginning July 1,2010, final second-year budget revision requests covering the entire two-year period must bereceived at least 60 days prior to the expiration of the grant period but no later than February 1,2012. The grantee shall provide for an audit acceptablo tothe granting agency in accordance with the provisions of Sections 7-394a and 7-396a of the Connecticut Genera! Statutes. The following attachment(s)are incorporated by reference: ED114.

The grant may be tenninated upon 30 days written notice by either party. In the event of such action, all remaining funds shall be returned in a timelyfashion to the granting agency.

Please note that Federal Cash Management regulations apply to these funds; monthly requests shall be made through the EDIII process. Also note thatthese funds are subj~ct to the American Recovery and Reinvestment Act of 2009 (ARRA) transparency and reporting requirements. [n FlY 2010 yourec~ived ARRA. SFSF as two separate grants (sid 29053 and sid 29054), for fiscal year 2011 you will receive the same amount as FlY 2010, howeverthe they will be combined into one grant (sid 29054).


Brian Mahoney

ALL

Box 2219 .Hartford, Connecticut 06145AIJ Equal Opportunity Elnployer

BUDGET FORM Created On: 8fS/20 I 0

ED 114Fiscal Year:Grantee Name:Grant Title:Project Title:Fund: 12060

Grant Period:SDE Project Code:

2011

MANCHESTERARRA STABILIZATION -ED GRANTS


Vendor ID: 00077Grantee: 077-000

grID: 29054

7/1/2010 -6/30/2011

SDEOOOOOOOOOO02

Year: 2009 PROG: 82010 CFl: 170002 CF2: SDEOOOOS

Authorized Amount: $4,368,274

AUTHORIZED AMOUNT BY SOURCE:

CARRYOVER DUE:LOCAL BALANCE: CURRENT DUE: $4,368,274


This budget was approved by Kevin Chambers (PM) on 7/22/2010.

MEMO

TO: Board of Directors, via Scott Shanley, General Manager FROM: Timothy P. O’Neil, Administrative Staff Attorney RE: Item 3.D., October Board of Directors Agenda DATE: September 29, 2010 The ordinance that is presented for your approval is the formal legislative action

that is a prerequisite for taking property for municipal purposes by eminent domain. The property in question is the property comprising the 12th tee on the golf course.

As you know there has been an ongoing dispute for over twenty years regarding

this property. The Town’s legal position is that the Town of Manchester has acquired prescriptive rights to use the property by the activity that has taken place over the years which has not been challenged, legally, by the owner of the property, Carlson Associates.

During the past several months we have had the necessary appraisals performed to

value the property in dispute and have notified Carlson Associates of our desire to negotiate a swap of equivalent parcels or an outright purchase of the property by the Town. Carlson Associates is aware that the ultimate remedy for the Town, as a last resort, is to take the property by eminent domain and compensate the partnership in accordance with the appraisal.

We have not heard from Carlson Associates or its legal representative until this past week. We are having discussions to resolve this matter short of invoking the Town’s eminent domain power. However, since the Board of Directors has committed to an acquisition of the property at the 12th tee prior to the signing of a new lease for the golf course, the ordinance is necessary to achieve that goal by the end of October. If the most recent negotiations with the owner are unsuccessful the certificate of taking can be filed together with the equitable compensation at any time after the ordinance is approved.

TOWN OF MANCHESTER, CONNECTICUT

TOWN ATTORNEY’S OFFICE TO: Scott Shanley, General Manager, via Donna Huot FROM: Timothy P. O’Neil, Administrative Staff Attorney DATE: September 28, 2010 RE: Proposed Ordinance for October, 2010 Board of Directors Agenda Please place the following wording on the October, 2010 agenda: “PROPOSED ORDINANCE: Approval of an ordinance for the purchase of a portion of 637 South Main Street from Carlson Associates, consisting of approximately 1.3 acres, for the sum of $52,000, or in the alternative to authorize the taking of those premises by the Town of Manchester by eminent domain. A copy of the proposed ordinance may be seen in the Town Clerk’s office during business hours.” TPO/sjr Attachment

ORDINANCE

BE IT ORDAINED by the Board of Directors of the Town of Manchester that the Town of Manchester purchase from Carlson Associates for the sum of Fifty-Two Thousand and 00/100 ($52,000) Dollars, a portion of the premises known as 637 South Main Street, consisting of approximately 1.3 acres abutting property owned by the Town of Manchester known as 535 South Main Street, or in the alternative, authorization for the taking of those premises by the Town of Manchester by eminent domain. See Schedule A.

SCHEDULE “A”

A certain piece or parcel of land situated in the Town of Manchester, County of Hartford and State of Connecticut, being a portion of 637 South Main Street and consisting of approximately 1.3 acres. Said parcel is more particularly bounded and described as follows: Beginning at a point which marks the northeast corner of property known as 637 South Main Street at a point being approximately 457.5’ from the northerly street line of Line Street, said point also being along the southerly boundary of land now or formerly of the Town of Manchester; thence running in a generally southerly direction, 125’, along the boundary line of 637 South Main Street to a point; said previous course adjoins or abuts land now or formerly of the Town of Manchester; thence running in a generally westerly direction, 450’, in a line parallel with the northerly property line of 637 South Main Street to a point; thence in a generally northerly direction, 125’, in a line parallel with the generally easterly property line of 637 South Main Street to a point; the previous two courses are along property of 637 South Main Street; thence in a generally easterly direction, 450’, to a point, said point being the point and place of beginning. The previous course running along the generally northerly line of 637 South Main Street and the southerly line of land now or formerly of the Town of Manchester.

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

OCTOBER 5, 2010 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

FIRST MEETING OF THE MONTH

PRESENT: Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, Moran, Peak, Pelletier, and Tweedie

ALSO: General Manager Shanley and Town Attorney Barry

EXECUTIVE SESSION – 6:15 P.M.

The Board went into Executive Session at 6:15 p.m. to discuss Pending Litigation and Real Estate Negotiations and concluded at 6:50 p.m. Present for Pending Litigation were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, and Moran, General Manager Shanley, Town Attorney Barry, Director of Administrative Services Moore, Attorney Brian Prindle, Finance Director Simmons, Ms. Smith, and Ms. ReyesDorsey. Present for the matter of Real Estate Negotiations were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, and Moran, General Manager Shanley, Town Attorney Barry, and Assistant Town Attorney O’Neill. No votes were taken.

1. MEETING CALLED TO ORDER.

#10359 The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Spadaccini.

4. ADOPTED CONSENT CALENDAR (With Items 3.B.2, and 16.B removed and Item 3.E added). 3A.Appropriation to Special Projects as follows:

#10360 1. Federal Asset Forfeiture Account ................................................................ $2,776 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

#10361 2. State Asset Forfeiture Account .................................................................... $1,757 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

#10362 3. Police Donations Revenue Account Manchester Police Explorer Post......... $865 from Court mandated restitution, dues, fundraising and donations.

#10363 4. Public Safety – East Central Narcotics Task Force (FY 10/11) .................... $2,500 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution from Glastonbury which is gratefully acknowledged and accepted.

#10364 5. Human Services Donation Account................................................................$500 to be funded by a donation for school supplies from the Mayor’s Program for Manchester Children which is gratefully acknowledged and accepted.

Board of Directors October 5, 2010 Actions Page 2 of 3

3B.Appropriations to Education Special Projects as follows: #10365 1. Adult Education Services (FY 10/1l)....................................................... $317,563


3C.Appropriation to Capital Improvement Reserve – #10366 1. a. Public Works Vehicle Replacement..................................................... $68,400

for the purchase of Hybrid Vehicles to be funded by grants (FY07, FY08, FY10) utilizing Federal Funds under the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEALU) Program.

#10367 b.Authorization for the General Manager to enter into and amend related documents.

#10368 2. Manchester Road Race Donations ............................................................... $5,000 to plant new or replace distressed street trees along the race route to be financed by a donation from The Manchester Road Race Committee which is gratefully acknowledged and accepted.

3E.Appropriation to Community Development Block Grant (CDBG) Project #10369 1. Appropriation to Program Year 34 (Town Program Year CD018) for Youth

Service Bureau Building Rehabilitation project for roof replacement ........ $40,000 to be financed by reprogrammed funds from the Program Year 35 (Town Program Year CD019) Sidewalk project account.

16A.Appropriation to Special Projects (under $500) as follows: #10370 1. Police Donations Revenue Account – Firearms Range ...................................$400

to be funded by a donation from the Office of the Inspector General, Department of Defense, Criminal Investigations Service which is gratefully acknowledged and accepted.

#10371 2. Police Donations Revenue Account – Animal Control .......................................$5 to be funded by a donation from Kevin Welch which is gratefully acknowledged and accepted.

#10372 16C.Approval of a settlement of the workers compensation claim of Sonia Lisboa in the amount of $23,000.

#10373 16D.Transfer in General Fund from Contingency to Interfund Transfers – Transfer to Capital Reserve.................................................................... up to $80,000 for the installation of a sprinkler system at the Spruce Street Firehouse.

Diana/Tweedie Eight Voted in Favor (Peak out of the room)

. 6. UNFINISHED BUSINESS.

A. Recommendation from Advisory Recreation and Parks Commission renaming the New State Road Softball Field “Carl Silver Field” (Commission requests action be taken at 10/12 meeting).

#10374 ADOPTED – Motion to change name of New State Road Softball Field to “Carl Silver Field”.

O’Neill/Kissmann Nine Voted in Favor


#10375 B. TABLED Discussion: Great Lawn (awaiting input of the Cheney District Commission, after its October 7 meeting).

Diana/Zingler Nine Voted in Favor

#10376 C. TABLED Appointment of a member (R) to the Zoning Board of Appeals with a term expiring November 2010, to fill the vacancy left by Robert Schneider.

Diana/Moran Nine Voted in Favor

D. Discussion and approval: Annual Subscription Fee for Multiple Refuse Carts.

#10377 ADOPTED – Motion to adopt fee schedule in accordance with memorandum from Brooks W. Parker, Environmental Services Manager, to Scott Shanley, General Manager, dated September 30, 2010.

Diana/Tweedie Nine Voted in Favor


#10378 The meeting was recessed until the October 12, 2010 second meeting of the month.

Moran/Zingler Nine Voted in Favor

Recess: 9:47 p.m.

gem

APPROVED: ATTEST:

____________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS


FIRST MEETING OF THE MONTH




The Board went into Executive Session at 6:15 p.m. to discuss Pending Litigation and Real Estate Negotiations and concluded at 6:50 p.m. Present for Pending Litigation were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, and Moran, General Manager Shanley, Town Attorney Barry, Director of Administrative Services Moore, Attorney Brian Prindle, Finance Director Simmons, Ms. Smith, and Ms. ReyesDorsey. Present for the matter of Real Estate Negotiations were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, and Moran, General Manager Shanley, Town Attorney Barry, and Assistant Town Attorney O’Neill. No votes were taken.


The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Spadaccini.

2. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Signup sheet available 15 minutes prior to the start of the meeting)

Eileen Sweeney, 86 Hawthorne Street, urged the Board of Directors to restore and return the libraries to clean, attractive places for reading, studying, and research. She suggested the use of the School Street building for community activities. Town staff can work in tandem to schedule activities. Ms. Sweeney would like Center Memorial Park reserved for current and future activities. Mary Cheney Library, Center Memorial Park, and the State trade school are all on the National Registry of Historic Places and it is our duty to protect them. The Capital Building, or Hollander Building, in Hartford has been completely restored and Ms. Sweeney urged people to go tour the building. She also suggested listening to “New Places for Old Money” available on WNPR online. The basic message is that adaptive reuse is less expensive than building new.

Bonnie Schuetz, 12 Conway Road, thinks it was a mistake to choose Manchester Country Club, Inc. to run the golf course. It was a waste of Town staff time and taxpayer money to go through the RFP process, knowing the contract would be awarded to Manchester Country Club. Ms. Schuetz referred to an article in the newspaper in which Mr. Devanney said that some borings were done at the Parkade a few years ago and he doesn’t think the area is as dirty as some people think. She hopes he is correct. She also read in the newspaper that Big Lots will be returning to Manchester, but at the old Comp

Board of Directors October 5, 2010 Minutes Page 2 of 10

USA location on Pleasant Valley Road. Ms. Schuetz said all the businesses moved from Main Street to Broad Street years ago, then Broad Street to the Buckland area.

Fred Spaulding, 18 Myrtle Street, continued to express his opposition to the expansion of Mary Cheney Library into Center Memorial Park. He referred to Town records in which Mrs. Susan Jarvis Cheney was asked to lay out Center Park with the land from Main Street to Linden Street and Center Street to Myrtle Street. This was done with extreme care and competence. Lines have been painted in the Park denoting the footprint in an attempt to prove the expansion is not degrading but enhancing the park. This is an unsupportable supposition. The parking lot is not even shown on the lawn. Proponents of the expansion should strike the word enhancement from their characterization. Mr. Spaulding strongly suggests the whole basic concept is fatally flawed. He would like to see at least two alternatives before pushing this onto the people of Manchester.

Tom Danahy, 22 Myrtle Street, spoke against anything being done at the library to expand it. He suggested a program similar to Netflix where people can check movies out of the library through streaming. This will also result in a reduction in traffic in the area.

Dan Moran, 145A1 Chestnut Street, agrees with Mayor Spadaccini regarding the golf course. He was surprised that the rest of the Board of Directors approved the award of the contract to Manchester Country Club. The rest of the Board members are going astray from their fiduciary responsibility to the Townspeople and are not acting in the best interests of the Town based on past performance. He dislikes the part of the agreement that says they will maintain the building; their record says it won’t get done. He asked what will guarantee the repairs will get done. Mayor Spadaccini had a good idea when he suggested an escrow account. He suggested the Town do the repairs and add the costs to the lease payments; this will guarantee building upkeep.

Nick Carlo, 45 Cantone Circle, spoke about the auto parts business he started many years ago, which is now 75% devoted to golf. He has been involved with the Country Club for many years, serving on its Board of Governors and as President for some of those. He knows it is hard to run a business if its hands are tied; it needs to have wiggle room. He thinks changing the name of the golf course is a good idea as this will help people realize it is a public golf course. He knows the Country Club made mistakes over the years, but it was a tenant for over 30 years and paid regularly; one payment was missed.

Tom Stringfellow, 183 Hillstown Road, said he liked Mrs. Ferguson’s idea of a compromise over the library expansion. The library is important; it provides job search services, educational videos, and even access to social networking. He hopes an expansion can be worked out without encroaching into the Park. Mr. Stringfellow mentioned a program on CSpan regarding community colleges in which Connecticut was mentioned. He also mentioned a program on CNN regarding bullying. Mr. Stringfellow said we still have homeless students and there is still a problem with poverty.

Bill Ogden, 137 Branford Street, mentioned the capacity of the Lincoln Center Hearing Room and thinks there were more than the allowed number of people present at the last meeting. The Board of Directors is not following the rules. In addition to allowing too many people into the Hearing Room, they are not following the rule that speakers must


give their name and address. Mr. Ogden read that the Town is going to pay for the land it has been using that belongs to the Carlson Family. He is sick of being a nongolfer and picking up the tab for the golfers. The Country Club has not fixed what it was supposed to; taxpayers should not get stuck with the bill.

Jim Kurlowicz, 28 Columbus Street, has been asked by a lot of people how the Town is in the position it is with the Country Club. In 1992 a lease was signed that included a renewal option. The Club did not have to renew, but did so well ahead of time. In the biggest boon of the golfing industry, the Club was barely making money. When the golf industry slowed down, the Town of Manchester brought in Rockville Bank to bail them out. The Bank was then entitled to the first right to run the Club when it failed. The Bank released the building and the right to run the Club to the Town of Manchester, which gave the Club a 70% reduction in rent. This allowed the Club to get financing together and pay Rockville Bank. The Town of Manchester subsidized the last year for Manchester Country Club and allowed it to put in a bid. It has been said that all things were equal between the two bidders, yet the bid was awarded to a company that just failed in running of the course rather than a company that runs eight courses successfully.

3. PUBLIC HEARINGS (formally advertised). A. Appropriation to Special Projects as follows:

1. Federal Asset Forfeiture Account ................................................................ $2,776 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.



4. Public Safety – East Central Narcotics Task Force (FY 10/11) .................... $2,500 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution from Glastonbury which is gratefully acknowledged and accepted.

5. Human Services Donation Account................................................................$500 to be funded by a donation for school supplies from the Mayor’s Program for Manchester Children which is gratefully acknowledged and accepted.

Mayor Spadaccini opened the floor for public comment at this time.

Tom Stringfellow, 183 Hillstown Road, supports the narcotics work and is glad the regional task force is still in existence. Parents need to be aware of missing prescription medication, as well as inhalant use. Mr. Stringfellow is glad to see the donation from the Mayor’s Program for Manchester Children to Human Services.

There being no further public comment, the hearing on this item was closed.


B. Appropriations to Education Special Projects as follows: 1. Adult Education Services (FY 10/1l)....................................................... $317,563


2. ARRA Stabilization Education Grant (FY 10/11)................................. $4,368,274 to be financed by a grant from the ARRA State Fiscal Stabilization Fund (SFSF) to stabilize state and local government budgets in order to minimize and avoid reductions in education and other essential public services.

General Manager Shanley explained that the ARRA money is part of the Federal Stimulus funding that went to the State. The State then used it to provide money to Aid through Education. There was no increase or decrease, the money was used for stabilization. After the funding was received, a determination was made that it could not be passed to the Board of Education through the Town, but instead needed to go directly to the Board of Education. This leaves a $4 Million hole in the Town’s budget. The auditors are advising the Town on the proper way to complete this transaction. General Manager Shanley requested that this item come off the Consent Calendar until he obtains proper language.


Tom Stringfellow, 183 Hillstown Road, said he is glad Nathan Hale School did not close this year. He hopes all schools will make AYP, not just Safe Harbor. He mentioned an adult education presentation done by Diane Kearney at a Board of Education meeting; it was a very thorough presentation. Adult services are vital; he would rather have people educated than incarcerated.

Dan Moran, 145A1 Chestnut Street, commented that his gut reaction was to ask what difference this makes because the Board of Education already received the money. He thanked General Manager Shanley for his explanation.


C. Appropriation to Capital Improvement Reserve – 1. a. Public Works Vehicle Replacement..................................................... $68,400


b. Authorization for the General Manager to enter into and amend related documents.

2. Manchester Road Race Donations ............................................................... $5,000 to plant new or replace distressed street trees along the race route to be financed by a donation from The Manchester Road Race Committee which is gratefully acknowledged and accepted.

General Manager Shanley explained that the Town has used a grant from the Federal Government to pay the difference in the cost of a gasoline powered vehicle and a hybrid vehicle. This transaction is aggregating the funds into the equipment account.



Bonnie Schuetz, 12 Conway Road, asked a series of questions about the hybrid vehicles. In response, General Manager Shanley explained the Town owns seven hybrid vehicles with three more coming. They are mostly used as pool cars for various departments; the Fire Marshal drives one of them. They are very efficient on gasoline. Fleet Services is paying close attention to the maintenance and performance so the Town will have a good idea if they are cost effective overall.

Bill Ogden, 137 Branford Street, said he understands batteries for these vehicles are not effective and asked about charging stations. Mr. Shanley explained that these vehicles are not electric, but hybrid vehicles. The running of the engine charges the battery. Mr. Ogden commented that some of the smaller engines do a pretty good job.


D. Approval of an ordinance for the purchase of a portion of 637 South Main Street from Carlson Associates, consisting of approximately 1.3 acres, for the sum of $52,000, or in the alternative to authorize the taking of those premises by the Town of Manchester by eminent domain. (A copy of the proposed ordinance may be seen in the Town Clerk's office during business hours.)

General Manager Shanley explained that there is a 1.3 acre parcel of land that the Town wishes to purchase because a piece of the parcel is used by the golf course as the twelfth tee. The Town has been working with the owners of the property for the past 20 years and the two parties have been unable to come to an agreement. The Town has offered to swap land as well as purchase the property for its fair market value. It needs to be decided if it will continue to be used for the golf course, and if so, the Town needs to own it. The next step would be to take the property.


Bill Ogden, 137 Branford Street, said the Town has used that tee for more than 20 years and suggested taking the property by eminent domain. The owner never said a word about the golf course using the land for years and years. Mr. Ogden thinks $52,000 is too much to pay for that land.

Mr. Shanley explained that if the Town were to take the property by eminent domain, it must still compensate the owners of the property. The land has been used by the golf course for over 40 years, but the Town is looking to make sure there is no question about who owns the land.

Dan Moran, 145A1 Chestnut Street, is not in favor of eminent domain, which is to be used for the public good. He doesn’t think this qualifies and suggested renting the property.



Director Peak asked Attorney Barry for a short tutorial on what gives the Town eminent domain power.

Town Attorney Barry explained that the State Statutes authorize the Board of Directors to exercise eminent domain by vote. In the Town Charter, the Board of Directors is authorized to purchase or take land by ordinance.

Director Peak asked if the Statutes or the Charter spell out specific reasons to use eminent domain power. Attorney Barry will research this question and inform the Board of Directors of his findings.

Director Zingler said the Assessor’s Office has the entire 15.2 acres valued at $152,000, yet this 1.3 acre portion is being valued at $52,000. He asked for clarification from the Assessor’s Office on this value.

Deputy Mayor Diana asked about the status of the property owner’s taxes.

General Manager Shanley said the property owner is somewhat delinquent with $34,000 owed on all property.

E. Appropriation to Community Development Block Grant (CDBG) Project 1. Appropriation to Program Year 34 (Town Program Year CD018) for Youth


Mayor Spadaccini opened the floor for public comment at this time. There being no public comment the hearing on this item was closed.

4. ADOPTED CONSENT CALENDAR (With Items 3.B.2, and 16.B removed and Item 3.E added). 3A.Appropriation to Special Projects as follows:

1. Federal Asset Forfeiture Account ................................................................ $2,776 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.



4. Public Safety – East Central Narcotics Task Force (FY 10/11) .................... $2,500 to support task force operational needs for equipment, training or to facilitate continuing narcotics investigations to be financed by the annual contribution from Glastonbury which is gratefully acknowledged and accepted.

5. Human Services Donation Account................................................................$500 to be funded by a donation for school supplies from the Mayor’s Program for Manchester Children which is gratefully acknowledged and accepted.


3B.Appropriations to Education Special Projects as follows: 1. Adult Education Services (FY 10/1l)....................................................... $317,563


3C.Appropriation to Capital Improvement Reserve – 1. a. Public Works Vehicle Replacement..................................................... $68,400


b.Authorization for the General Manager to enter into and amend related documents.

2. Manchester Road Race Donations ............................................................... $5,000 to plant new or replace distressed street trees along the race route to be financed by a donation from The Manchester Road Race Committee which is gratefully acknowledged and accepted.

3E.Appropriation to Community Development Block Grant (CDBG) Project 1. Appropriation to Program Year 34 (Town Program Year CD018) for Youth


16A.Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account – Firearms Range ...................................$400

to be funded by a donation from the Office of the Inspector General, Department of Defense, Criminal Investigations Service which is gratefully acknowledged and accepted.

2. Police Donations Revenue Account – Animal Control .......................................$5 to be funded by a donation from Kevin Welch which is gratefully acknowledged and accepted.

16C.Approval of a settlement of the workers compensation claim of Sonia Lisboa in the amount of $23,000.

16D.Transfer in General Fund from Contingency to Interfund Transfers – Transfer to Capital Reserve.................................................................... up to $80,000 for the installation of a sprinkler system at the Spruce Street Firehouse.

Deputy Mayor Diana moved and Director Tweedie seconded the motion. Eight Voted in Favor

(Peak out of the room) 5. REPORTS.

A. Manager’s Report. 1. Regional Solid Waste Authority.

Julian Freund, Budget and Research Officer, explained that the Town of Manchester currently directs its curbside waste to the CRRA plant in Hartford. The contract with CRRA will expire in 2012. Manchester is one of several towns participating in a Regional Solid Waste Authority. As a group, the Authority provides the opportunity to explore options for solid waste disposal.


CRRA has provided a draft agreement, which mirrors the existing contract except for a new requirement that the Town adopt a Flow Control Ordinance. This means that all waste within Manchester will go to a designated facility, whether it is generated through the Town or private industry. This has generated a lot of resistance and CRRA may be softening its stance. A final draft will be provided by the end of this calendar year and the Town must commit by July 1, 2011 if that is the direction it takes. The Regional Authority expects to make a recommendation by late winter or early spring.

Some expenses have been incurred already and as part of the procurement process further expenses will be incurred. Mr. Freund estimates the total cost to be $25,000 through the end of the fiscal year. Funds will be taken from the Sanitation Fund.

Mayor Spadaccini said that municipalities are currently locked into a contract with CRRA but the Regional Authority provides the opportunity to explore the options and alternatives available. It helps to be part of a group from the negotiating standpoint and he strongly encourages we continue with the process and contribute our prorata share.

Director Pelletier thinks the costs seem reasonable and asked if Mr. Freund sees a possibility that future costs may spin out of control. Mr. Freund explained that the Authority must get approval from its members before committing to any costs. There will be ongoing administrative and legal costs; but nothing sizeable.

2. Water Emergency.

General Manager Shanley said that because of the rain over the last several days, the water levels have improved somewhat. Currently, the reserves are at 65%, which staves off the necessity of imposing mandatory restrictions. It is still important for residents to pay attention to the amount of water they are using.

Secretary O’Neill asked how pending legislation regarding the release of water into the waterways to maintain flows would affect the Town when dealing with a drought.

Ed Soper, Water and Sewer Administrator, explained that if that legislation passed it would be implemented over a number of years. It is a big concern that will require a big investment. There have not been extensive studies done on the impact to the environment. There is a question on whether the authority to implement this exists; it is a fairly controversial initiative.

B. Other Reports.

Mayor Spadaccini reported that the first meeting of the Workforce Development Committee will take place October 6 at 6:30 p.m.

Director Peak reminded Mr. Shanley that last month he asked for research into the conditional cash assistance program and asked if he can expect a memorandum by the next meeting. He was answered in the affirmative. Mr. Peak asked if there has been any progress in communications with the owner of the John Olds House. Mr. Shanley has a piece of recent correspondence he will forward to Board members. Mr. Peak asked that naming of the Country Club be put on next month’s agenda.


6. UNFINISHED BUSINESS. A. Recommendation from Advisory Recreation and Parks Commission renaming the

New State Road Softball Field “Carl Silver Field” (Commission requests action be taken at 10/12 meeting).

ADOPTED – Motion to change name of New State Road Softball Field to “Carl Silver Field”.

Secretary O’Neill moved and Director Kissmann seconded the motion. Nine Voted in Favor

B. TABLED Discussion: Great Lawn (awaiting input of the Cheney District Commission, after its October 7 meeting).

Deputy Mayor Diana moved and Director Zingler seconded the motion. Nine Voted in Favor

C. TABLED Appointment of a member (R) to the Zoning Board of Appeals with a term expiring November 2010, to fill the vacancy left by Robert Schneider.

Deputy Mayor Diana moved and Director Moran seconded the motion. Nine Voted in Favor

D. Discussion and approval: Annual Subscription Fee for Multiple Refuse Carts.

Mark Carlino, Director of Public Works, said he has responses to the questions asked by Board members the last time this item was discussed. One question concerned households that have more than one container due to being unable to maneuver a large container. There are 20 households with two 65 gallon containers and 11 with more than one 35 gallon container. He recommends asking households with two 65 gallon containers to change one to a 35 gallon container. Any household with a total equal to approximately 95 gallons of refuse carts would not have to participate in the subscription program. An additional 95 gallon container would cost $150 per year and an additional 65 gallon or 35 gallon container would cost $100 per year. Residents may choose to keep their additional container and subscribe to the additional cart program, exchange their extra cart for a recycling cart, or remove the additional cart for no charge.

The other question asked by the Board of Directors is whether we can incentivize returning the additional cart to save time and money in picking carts up. If a resident returns his additional cart to the landfill, he will receive $10 worth of leaf bags or a $10 Water Department gift card.

ADOPTED – Motion to adopt fee schedule in accordance with memorandum from Brooks W. Parker, Environmental Services Manager, to Scott Shanley, General Manager, dated September 30, 2010.

Deputy Mayor Diana moved and Director Tweedie seconded the motion. Nine Voted in Favor


7. QUESTIONS AND COMMENTS BY BOARD MEMBERS REGARDING ITEMS ON THE AGENDA THAT MAY NEED ADDITIONAL INFORMATION FOR THE NEXT MEETING.

Mayor Spadaccini said there is an Executive Session scheduled for next week to do the Manager’s evaluation. Several Board members have not yet completed their forms. Please get them into the office by Friday.

Director Moran heard there is an opening on the Redevelopment Agency and asked when it will be filled. General Manager Shanley expects it to be filled by November 1. The only resignation received was by the Redevelopment Agency itself; nothing was ever sent to his office or to the Mayor.


The meeting was recessed until the October 12, 2010 second meeting of the month.

Director Moran moved and Director Zingler seconded the motion.Nine Voted in Favor

Recess: 9:47 p.m.

gem

APPROVED: ATTEST:


ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS






The Board went into Executive Session at 6:05 p.m. to discuss real estate negotiations and concluded at 7:00 p.m. Present were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, Moran, Peak, Pelletier, and Tweedie, General Manager Shanley, Town Attorney Barry, Tim Devanney, Bob Schneider, Mark Pellegrini, and Gary Anderson. No votes were taken.


The meeting was called to order at 7:10 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Deputy Mayor Diana.

11. ADOPTION OF MINUTES OF PREVIOUS MEETING. #10379 A. ADOPTED Actions, September 7, 2010 – Regular Meeting #10380 B. ADOPTED Minutes, September 7, 2010 – Regular Meeting #10381 C. ADOPTED Actions, September 14, 2010 – Regular Meeting #10382 D. ADOPTED Minutes, September 14, 2010 – Regular Meeting #10383 E. ADOPTED Minutes, September 28, 2010 – Policy Briefing Meeting

O’Neill/Zingler Eight Voted in Favor (Spadaccini out of the room)

RECESS.

#10384 The Board of Directors took a brief recess at 8:13 p.m. and returned at 8:25 p.m.

Peak/Pelletier Nine Voted in Favor

15. ACTION ON ITEMS OF PUBLIC HEARING.

#10385 3B. 2. TABLED ARRA Stabilization Education Grant (FY 10/11).............. $4,368,274 to be financed by a grant from the ARRA State Fiscal Stabilization Fund (SFSF) to stabilize state and local government budgets in order to minimize and avoid reductions in education and other essential public services



#10386 3D.TABLED Approval of an ordinance for the purchase of a portion of 637 South Main Street from Carlson Associates, consisting of approximately 1.3 acres, for the sum of $52,000, or in the alternative to authorize the taking of those premises by the Town of Manchester by eminent domain. (A copy of the proposed ordinance may be seen in the Town Clerk's office during business hours.)

O’Neill/Zingler Eight Voted in Favor Peak Voted in Opposition

16. NEW BUSINESS.

#10387 B. REMOVED Acceptance of open space conveyances in the Meadowbrook Fields Subdivision from TAVCO Associates, LLC.

Diana/Kissmann Nine Voted in Favor

#10388 E. TABLED Appointment of a Tenant Commissioner to the Manchester Housing Authority with a term expiring November 2013, to fill the vacancy left by Barbara McCarthy, deceased.


EXECUTIVE SESSION.

#10389 The Board went into Executive Session for the discussion of a personnel matter at 8:35 p.m. and returned at 9:10 p.m. Present were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, Moran, Peak, Pelletier, and Tweedie, and General Manager Shanley. No votes were taken.

Diana/Tweedie Nine Voted in Favor

18. ADJOURNMENT.

#10390 The meeting was adjourned until the November 9, 2010 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room.


Adjournment: 9:10 p.m.

gem

APPROVED: ATTEST:


MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS






The Board went into Executive Session at 6:05 p.m. to discuss real estate negotiations and concluded at 7:00 p.m. Present were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, Moran, Peak, Pelletier, and Tweedie, General Manager Shanley, Town Attorney Barry, Tim Devanney, Bob Schneider, Mark Pellegrini, and Gary Anderson. No votes were taken.


The meeting was called to order at 7:10 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Deputy Mayor Diana.

10. AWARDS AND PRESENTATIONS.

There were no awards or presentations.

11. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED Actions, September 7, 2010 – Regular Meeting B. ADOPTED Minutes, September 7, 2010 – Regular Meeting C. ADOPTED Actions, September 14, 2010 – Regular Meeting D. ADOPTED Minutes, September 14, 2010 – Regular Meeting E. ADOPTED Minutes, September 28, 2010 – Policy Briefing Meeting

Secretary O’Neill moved and Director Zingler seconded the motion. Eight Voted in Favor

(Spadaccini out of the room)

12. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Signup sheet available 15 minutes prior to the start of the meeting.)

Aldo Enrico, 57 Bissell Street, was surprised that nobody has yet mentioned the fact that people sprinkle ashes of their loved ones in Center Memorial Park. He attended the Livable Neighborhood Workshop recently held at Bennet Academy. Improving the


neighborhoods in Manchester is a good thing and he would like to see more people involved, especially people of color. The police officers are doing a good idea in the East Side neighborhood, but it still needs some cleaning up. There are a lot of people wandering around late at night; he mentioned one specific “hot spot.”

Fred Spaulding, 18 Myrtle Street, said he has a deep feeling of sentimentality and awe toward Center Memorial Park and to interfere with the site is a serious matter.

David Spaulding, 18 Myrtle Street, mentioned the chalk marks outlining the footprint of the proposed library and pointed out that the proposed parking area is not delineated. He requested that be outlined as well. Mr. Spaulding believes the Board of Directors serve because they care about Manchester now and in the future. The intention of the Cheney family was to leave a legacy of open space. There are other areas in Town where recreational activities can take place; there is no more open space. In addition, it will be expensive to expand the library and construction will take two to three years. There are more important items that need the focus of the Board of Directors.

Eileen Sweeney, 86 Hawthorne Street, said Center Memorial Park truly is a sacred place; she was unaware that ashes were sprinkled in the Park. It is a national treasure; a convenient location in the midst of a community hub. Ms. Sweeney said new construction is not better than old. She supports reuse of existing space and open green space on Main Street. If old buildings are adapted for reuse, tons of materials do not end up in the landfills. Manchester needs a comprehensive plan to preserve its resources and character. The Board of Directors needs to consider the environmental damage that will result in expansion of the library. It needs to demand alternatives and be open to the enthusiasm and creativity of Manchester’s citizens.

Bonnie Schuetz, 12 Conway Road, thinks the Board of Directors should give the $52,000 to MACC; people that used to donate in the past are now asking for assistance. Last year during budget season, $50,000 was removed from the Police Department budget but now the Town wants to pay $52,000 to Carlson Associates, which owes the Town $35,000 in taxes. Ms. Schuetz wondered how many of the 55,000 people in Town use the Country Club and estimated no more than 3,000. She doesn’t want her tax money to help purchase that land. She wants the money used for education and the children in Town.

Dan Moran, 145A1 Chestnut Street, does not like what he sees happening with regard to the golf course. Eight out of nine directors are not acting in the best interest of the Town. Mr. Moran said he went to Mr. Shanley’s office to view the lease, but was told it was not available. After going to the Town Clerk’s office, he was finally told by the Town Attorney’s office that the lease was still being worked on. He asked for clarification.

General Manager Shanley explained that the RFP and its responses are available in his office. The lease will be based on the proposal that was made and is under development and currently in draft form.


Mr. Moran said he is against eminent domain. He noted a 1998 amendment to the agreement with Manchester Country Club which said no funds identified in the agreement will be used to purchase land and asked if this is still in effect.

Peggy Forman, 299 East Middle Turnpike, is strongly in favor of leaving Center Memorial Park alone. She understands there is a legal question pertaining to the land, but thinks it is clear that the intent of the Cheneys was to leave it as a park. If the park is not being used to its potential, the Town should be promoting it. Ms. Forman expressed some concern with expanding the library for multimedia use. In ten years, technology will be completely different and the humongous amount of media the library is currently acquiring will not be usable. A library should be for books, not for multimedia entertainment.

Karen Carlson, 635 South Main Street, said establishing the value of the land the golf course is using is a twofold process. There is the appraised value, as well as the past 22 years of usage and rent. Her family has tried over and over to communicate openly with the Town and finally got a voice when the Country Club defaulted on its lease. She has no problem with transferring title, but needs to be compensated for past use. Ms. Carlson explained that the land does belong to Carlson Associates but was needed for some form of reconfiguration of the course. Apparently it was assumed that the Town owned the land and the reconfiguration was completed. If research was done, the Country Club would have known that this was not Town property. The Carlsons are paying the price for this mistake. Ms. Carlson requested access to records of rent paid to the Town by the Country Club.

Tom Stringfellow, 183 Hillstown Road, said it has been 145 years since the Civil War ended and President Lincoln was assassinated. It is the 90year anniversary of the ACLU. He attended the Livable Neighborhoods Workshop and thinks Manchester has to come together and get beyond differences and distrusts. He mentioned a book addressing inequity in education and the education gap.

Terry Werkhoven, 88 Santina Drive, mentioned the leaf collection program, which is now being supported by the Sanitation Fund. Elderly residents do need this program. Mr. Werkhoven asked if anyone knows why there is water leakage at Manchester Country Club. He believes grass growing at the bottom of the gutter at the rear of the south east corner of the building caused the blockage. Mr. Werkhoven described the property on the 12 th tee and the section of cart path that is on the Carlson’s property. He does not think solar energy collectors are the ones to use for green energy. He mentioned options such as natural gas and wind farms. Mr. Werkhoven asked what work is being completed on the Weiss Building. Mr. Shanley responded that it is being repaired and painted; it is enclosed because of the lead paint.

Bill Ogden, 137 Branford Street, has paperwork concerning the Country Club and thinks it never followed its lease. There is an addendum with five items, one of which says no funds are to be used to purchase land. When Mr. Ogden was playing golf in the 1950s


and 1960s, the Club was using the Carlson property. There is another tee, but nobody wanted to use that one. The Manchester Country Club did not follow its lease, yet eight of our Board members gave it a new lease. Manchester taxpayers should not pay one dime toward the support of the Country Club.

Jim Kurlowicz, Columbus Street, went to Town Hall to get copies of the proposals from both MDM and MCC and was told they were not available until the lease is signed. He asked for clarification on the availability of these documents. Mr. Shanley said Mr. Kurlowicz can get the information from Mr. Dupont. Mr. Kurlowicz has a lot of questions, many of which may be answered in the lease. He has been golfing at the Club for 45 years and it is common knowledge that the 12 th tee is on the Carlson’s property. Whenever he asks what they received in return, nobody knows. He questioned if money is owed to the Carlsons, who owes the money, and if there is an agreement.

13. COMMUNICATIONS.

Director Zingler received an email from a Prospect Street resident asking that the increased speed and traffic be looked into. He received an email suggesting the name of the golf course be changed to Manchester Public Golf Center.

Mayor Spadaccini announced upcoming flu clinics run by the Town; one at the Senior Center on October 20, one at the Army Navy Club on November 3, and three at the public housing sites all on October 26. He received information on the pilot down payment assistance and closing cost program funded through CDBG. The Town has set aside $40,000 to fund this program, which applies to certain census tracts. The program is for first time homebuyers within certain income guidelines and is intended to encourage owner occupancy for first time homebuyers.

14. PRESENTATION OF BID WAIVER REQUESTS.

There were no bid waiver requests at this time.

RECESS.

The Board of Directors took a brief recess at 8:13 p.m. and returned at 8:25 p.m.

Director Peak moved and Director Pelletier seconded the motion. Nine Voted in Favor

15. ACTION ON ITEMS OF PUBLIC HEARING.

3B. 2. TABLED ARRA Stabilization Education Grant (FY 10/11).............. $4,368,274 to be financed by a grant from the ARRA State Fiscal Stabilization Fund (SFSF) to stabilize state and local government budgets in order to minimize and avoid reductions in education and other essential public services



3D.TABLED Approval of an ordinance for the purchase of a portion of 637 South Main Street from Carlson Associates, consisting of approximately 1.3 acres, for the sum of $52,000, or in the alternative to authorize the taking of those premises by the Town of Manchester by eminent domain. (A copy of the proposed ordinance may be seen in the Town Clerk's office during business hours.)

Secretary O’Neill moved and Director Zingler seconded the motion. Eight Voted in Favor

Peak Voted in Opposition

16. NEW BUSINESS.

B. REMOVED Acceptance of open space conveyances in the Meadowbrook Fields Subdivision from TAVCO Associates, LLC.

Deputy Mayor Diana moved and Director Kissmann seconded the motion. Nine Voted in Favor

E. TABLED Appointment of a Tenant Commissioner to the Manchester Housing Authority with a term expiring November 2013, to fill the vacancy left by Barbara McCarthy, deceased.


17. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN.

Director Peak said more details need to be worked out regarding the property on Main Street. It needs to be determined if eminent domain will be used. The State laws and Town Charter are too broad.

Director Moran made a point of order. This item has been tabled and should not be discussed.

Mayor Spadaccini explained that is only the case at the time the item is tabled. It is appropriate to discuss that item because it is an item for future agenda or of general concern.

Director Peak said the Town’s Charter and State law are clear that eminent domain is legal; it can be used any time the Board of Directors determines a need for land for public use. This leaves the Board of Directors as the final body determining where the line is drawn.


Deputy Mayor Diana would like this matter resolved in a fair way for all parties involved. He is hopeful that negotiations will continue.

Mayor Spadaccini said he was encouraged to hear that the issue is not the transfer of title, but the issues of just compensation.

EXECUTIVE SESSION.

The Board went into Executive Session for the discussion of a personnel matter at 8:35 p.m. and returned at 9:10 p.m. Present were Mayor Spadaccini, Deputy Mayor Diana, Secretary O’Neill, Directors Zingler, Kissmann, Moran, Peak, Pelletier, and Tweedie, and General Manager Shanley. No votes were taken.

Deputy Mayor Diana moved and Director Tweedie seconded the motion. Nine Voted in Favor

18. ADJOURNMENT.

The meeting was adjourned until the November 9, 2010 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room.

Deputy Mayor Diana moved and Director Moran seconded the motion. \ Nine Voted in Favor

Adjournment: 9:10 p.m.

gem

APPROVED: ATTEST:


BOARD OF DIRECTORS WAIVER OF COMPETITIVE BIDDING

RECITALS

WHEREAS, the Town of Manchester facilitated by the CCM Energy Program, solicited an RFP for electricity and entered into a contract dated January 3, 2007 with TransCanada Power Marketing, Ltd. to provide electricity to the Town and Board of Education for the period February 2007 through December 2012; and

WHEREAS, as part of their ongoing services to the Town, the CCM Energy Program and its energy consultant, Bay State Consultants, provide market updates to their clients; and

WHEREAS, Bay State Consultants has seen a dramatic drop in energy prices which have yet to recover from the recession which commenced in 2008; and

WHEREAS, Bay State Consultants represent that TransCanada Power Marketing, Ltd. may be willing to reduce the cost of electricity if the Town was willing to extend the contract for a period not to exceed three years; and

WHEREAS, since the Town has contracted with TransCanada Power Marketing, Ltd. until December 2012, only TransCanada Power Marketing, Ltd. can negotiate a new blended rate for electricity upon a contract extension agreement.; and

WHEREAS, the General Manager is seeking authorization to explore this opportunity by requesting new pricing options with TransCanada Power Marketing, Ltd. and if deemed prudent, to execute an amendment to the original contract with a corresponding reduction in electricity rates.

NOW, THEREFORE, THIS IS TO CERTIFY THAT WE, a majority of the Board of Directors of the Town of Manchester, do hereby state that it is impractical by reason of the above stated circumstances to require competitive bidding and such requirements are hereby waived, and the General Manager is authorized to amend the contract with TransCanada Power Marketing, Ltd. in his best judgment.

A MAJORITY OF THE BOARD OF DIRECTORS:

Approved as to Form:

Town Attorney

Approved:

Director of General Services

Date:

TO: Scott Shanley, General Manager DATE: September 29, 2010 SUBJECT: Appropriation: $200.00 Background: The Manchester Police Department has received one (1) check from the State of Connecticut, Judicial Branch-Special Services Unit in the amount of $200.00 dated 9/18/10 which is Court mandated as restitution to the Police. Financial Impact: $200.00 should be appropriated to the Police Explorers Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $200.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the NEWALLIANCE ACCOUNT ***). ____________________________ Chief Marc L. Montminy

TO: Scott Shanley, General Manager DATE: October 8, 2010 SUBJECT: Appropriation: $50.00 Background: The Manchester Police Department has received one (1) check from the Full Gospel Interdenominational Church in the amount of $50.00 dollars as a donation which is gratefully acknowledged and accepted. Financial Impact: $50.00 should be appropriated to the Police Explorers Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $50.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the NEWALLIANCE ACCOUNT ***). ____________________________ Chief Marc L. Montminy

TO: Scott Shanley, General Manager DATE: October 19, 2010 SUBJECT: Appropriation: $150.00 Background: The Manchester Police Department has received one (1) check from the Downtown Manchester Special Services District in the amount of $150.00 dollars as a donation to the Explorers for their support of the 10th Anniversary Cruisin’ on Main Street which is gratefully acknowledged and accepted. Financial Impact: $150.00 should be appropriated to the Police Explorers Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $150.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the NEWALLIANCE ACCOUNT ***). ____________________________ Chief Marc L. Montminy

TOWN OF MANCHESTER FIRE RESCUE EMS

DEPARTMENT

Date: October 8, 2010 To: Scott Shanley, General Manager From: Robert Bycholski, Fire Chief Subject: Appropriation of Donation to Emergency Management/

Community Emergency Response Team (CERT)

Background

CERT is a team of over 100 individual citizens trained to help the Town in case of an emergency when all other responders are either tied up or unable to respond. The team is comprised of five subteams: Communications, Shelter Management, Emergency Operations, Search and Rescue and FirePolice.

Discussion/Analysis

A donation in the amount of $150 was received from the Cruisin’ on Main Street Committee.

Financial Impact

No financial impact to the Department.

Recommendation

Appropriation to General Fund………………………………………….$150.00 Org/Object Code 26038014600 with subsequent allocation To SG 138 CERT Mountain Bike Search and Rescue.

Please place this item on the Board of Directors November 2010 agenda.

TOWN OF MANCHESTER MANCHESTER PUBLIC LIBRARY



From: Douglas McDonough, Library Director

Subject: Request for Board Acceptance and Appropriation of $170

Background. Checks and cash have been received totaling $170 from donations to the Manchester Public Library. They include $20 from Colleen SpragueBretthauer, a $25 check from Kathi Bade, a $25 check from Ted and Kathi Bade, and a $100 check from Nellie Louree Diskan.

Discussion/Analysis. These donations will be used towards the purchase of books for the Manchester Public Library.

Financial Impact. $170 in donations.

Other Board/Commission Action. N/A

Recommendations. Request that the Board of Directors appropriate to the Library’s Trust Fund Account 755.

Attachments. Copy of memo and checks to Finance Department.

>>> "Russell, Joanne L" <[email protected]> 10/8/2010 12:20 PM >>> Colleen,

One of the new members of the Arts Commission, Mary deManbey, is resigning. Would you pass this information on to the Board and ask them to select another Commissioner?

Thank you,

Joanne Russell Joanne Russell, Ph. D. Dean of Academic Affairs Manchester Community College (860) 5122602 email: [email protected]

From: deManbey, Mary [mailto:[email protected]] Sent: Friday, September 24, 2010 4:07 PM To: Russell, Joanne L Subject: Arts Commission

Hi Joanne,

It's dawned on me that I haven't gotten back to you re: the Arts Commission. I am so very sorry for being so negligent about this. It's not me. I am overcommitted right now and never should have agreed to be on this Committee. I regretfully am going to have to withdraw.

Please accept my apologies for so late in letting you know. I wish you and the committee the very best in promoting the arts in Manchester, of which I am very much a part of as a performer.

Mary Mary deManbey Program Manager CBIA Education Foundation Phone 860 2441975 Fax 8602788562 [email protected] www.cbia.com

>>> "Russell, Joanne L" <[email protected]> 10/24/2010 4:08 PM >>> Colleen, I am forwarding Maria Yates' resignation from the Arts Commission. She was the representative from the Library. Joanne Joanne Russell, Ph. D. Dean of Academic Affairs Manchester Community College (860) 512-2602 email: [email protected] From: Maria Yates [mailto:[email protected]] Sent: Sunday, October 10, 2010 2:29 PM To: Russell, Joanne L Subject: RE: Storytelling? Joanne, Thank you so much, but I actually have to resign my position from the Arts Commission. In all the excitement, I apologize for not getting word to you sooner, but I am in the midst of moving to California. It was this time last year that the call for storytellers went out, and the deadline was the middle of November. I would be happy to email all of my files to you or someone else if you decide to move forward with the festival. It was really so, so much fun. I'm sorry to not be around to help make it happen again. All the best to you and the Arts Commission. Sincerely, Maria Rock yer Socks For love of Rock since 2006 www.myspace.com/rockyersocksbooking <http://www.myspace.com/rockyersocksbooking>

Town of ManchesterOffice of Neighborhoods and Families41 Center Street P.O. Box 191Manchester, CT 06045-0191

September 30,2010

Sub~iect: Agenda Item-Board of Directors

Scott Shanley, General ManagerTown of Manchester41 Center St., P.O. Box 191Manchester, CT 06045-0191

Scott:

The Office of Neighborhoods and Families has received a donation of 48 new books("The Richest Kids in America") with a retail value of$14.99 per book (total value ofdonation $719.52) from the book's author, Mark Victor Hansen. The books will bedistributed to the youth registered for the Neighborhood Academy's Youth Financial Ed101 course.

In addition, Rockville Bank has also donated ten $25 start-up savings accounts to tenyouth enrolled in the Youth Financial Ed 101 class who attend all eight sessions of thecourse. Total Value $250.

I would request that these items be gratefully acknowledged and accepted by the Board ofDirectors.

RespectfulY /J

Cr--~---~..A- Christopher J. Silver

DirectorOffice of Neighborhoods and Families

IlP.I

TOWN OF MANCHESTER

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION,

Scott Shanley, General Manager

Richard Staye, Utility Engihee'/jP'P/FROM:

DATE: September 28, 2010

Amendment to MDC Agreement /Fairway Crossings1769 Tolland Turnpike, 104 and 104A Glode Lane

Per our previous discussions, the final plans of development for the Fairway Crossingsproject were approved by the Manchester Planning and Zoning Commission. Thedevelopment is being marketed as an active adult community and encompasses a total of49.46 acres; 21.82 acres in Manchester and 28.5 acres in East Hartford. A total of87 unitsare proposed with 46 units in Manchester and 41 units in East Hartford. Although thesubject parcel lies in two municipalities" the site was designed as a single project.

The Manchester portion of the proposed project received a zone change approval fromIndustrial to Planned Residential De~elopment (PRD). A PRD Preliminary Plan ofDevelopment was approved by the Planning and Zoning Commission effective February27,2008. In January 2010, the Gommission, acting in its capacity as the Inland WetlandsAgency, approved the inland wetlands permit for the development. In June 2010, the FinalPlan of Development and the Erosion and Sediment Control Plan were approved for theManchester portion of the project. The East Hartford portion of the project has alsoreceived local approvals from East Hartford's Inland Wetlands and Planning and ZoningC ..IommlSSlons. I

Water service to the Manchester portion of the development will be supplied by theManchester Water Department. The water distribution system located in Manchester willbe owned, operated and maintained by the department. Sanitary sewer service will bebrought to the Manchester site from the East Hartford side of the development. TheMetropolitan District Commission (MDC) will be the purveyor. of said service. Theportions of the sanitary sewer collection system located in Manchester will be owned,operated and maintained by the Manchester Sewer Department. Manchester will retain itsfranchise rights for both utilities.

R:\Project\Private Development\2006089 -Fairway Crossing -1693-1798 TollandT p k\Correspondence\MDC_A mend II\G M_MDC_A G MTII.doc

In order to provide the sanitary sewer service to the Manchester component, it will benecessary to amend the current agreement with the MDC. Enclosed is a copy of theproposed amendment. The language mimics the recently approved amendment for theLombardo development located on Hillstown Road, south of Bush Hill Road. Theprocedure followed for the Lombardo Amendment requires that the Boards of Directors forboth the MDC and the Town pass resolutions to amend the agreement. We are presently atthe point where I will be sending a draft agreement to the MDC for their review and havingthe developer request that the MDC pass their resolution.

Attached is a copy of the draft agreement. Tim has already reviewed the language. Please

c Mark Pellegrini, Director of Neighborhood Services & Economic DevelopmentEd Soper, Water and Sewer AdministratorRenata Bertotti, Senior PlannerFile

R:\Project\Private Development\2006089 -Fairway Crossing -1693-1798 TollandTpk\Correspondence\MDC_Amend II\G M_MDC_A G MTII.doc

contact me at your convenience if you have any questions or need any additionalinformation.

SECOND AMENDMENT TO THE CONTRACT AND AGREEMENTBETWEEN

THE METROPOLITAN DISTRICTAND

THE TOWN OF MANCHESTERCONCERNING SEWAGE DISPOSAL

DATED JULY 26,1966

This Second Amendment made by and between The Metropolitan District, a specialchartered municipal corporation having its principal place of business located at 555 Main Street,Hartford, Connecticut (hereinafter referred to as "District"), acting through its Chairman, WilliamA. DiBella, duly authorized by resolution of the District Board on Xxxxxxxxx xx, 2010 and theTown of Manchester, a municipal corporation having its principal place of business located at 41Center Street, Manchester, Connecticut (hereinafter referred to as "Town"), acting herein throughits duly authorized General Manager, Scott Shanley, providing as follows:

WITNESSETH:

WHEREAS, the District and the Town on July 26, 1966 executed the "Contract andAgreement between the Metropolitan District and the Town of Manchester Concerning SewageDisposal" ("Agreement"); and

WHEREAS, the District owns and operates a system of sanitary sewers, pump stations, andtreatment facilities outside the boundaries of the Town which presently serve a portion of the Town("the Area") more specifically described in the Agreement and subsequent amendments; and

WHEREAS, the service set forth above is provided pursuant to the Agreement, wherebythe District agreed to provide sewage disposal services to the Area and the Town agreed toreimburse the District any and all costs associated therewith; and

WHEREAS, there are additional portions of the Town which can be readily connected tothe District's systems of sanitary sewers; and

WHEREAS, the District and the Town on February 27, 2008 executed an Amendment("First Amendment") to the "Contract and Agreement between the Metropolitan District and theTown of Manchester Concerning Sewage Disposal" ("Agreement") for the purpose of extendingservice to the Lombardo Service Area; and

WHEREAS, the District and the Town, by this Second Amendment, seek to extend theDistrict's systems of sanitary sewers to the boundaries of the Town for the purpose of connecting tosaid extension, portions of the Town's sanitary sewer collection system that will serve the propertyin Manchester located in the northwest comer of Manchester commonly referred to as the "FairwayCrossing Property" and as more particularly set forth in Exhibit A attached hereto and made a parthereof ("Fairway Crossing Service Area"); and

WHEREAS, the District and the Town agree that it is not the intention of this SecondAmendment that the Town relinquish its sanitary sewer franchise rights to the Fairway CrossingService Area; and

WHEREAS, by action of its District Board on November 4, 1981, the District adopted asewer user charge system (Sewer Ordinance S-12) which, in part, was and is designed to recoverDistrict costs to collect, treat and dispose of sewage generated within non-member Towns,including Manchester; and

WHEREAS, Section S-12V of said Ordinance provides that all existing agreementsbetween the District and non-District sewer user customers, including the Town of Manchester, bein conformance with said Ordinance; and

WHEREAS, since January 1, 1981, the District has recovered its costs to collect, treat, anddispose of sewage generated within Manchester by imposition of the sewer user charge; and

WHEREAS, at its meeting of October 1, 2007, the District Board passed Section S-12X ofsaid Ordinance to provide for a special sewer service charge to fund various capital improvementsto the District's sewerage system; and

WHEREAS, the District Board, at the request of the developers of the Fairway CrossingProperty, adopted a resolution at its meeting of Xxxxxxxx xx, 2010 to amend the Agreement toaccept for collection, treatment and disposal, sewage from the Fairway Crossing Service Area("Resolution"); and

WHEREAS, as part of the Resolution, the District Board resolved to further amend theAgreement to impose the special sewer service charge on the sewer user fee charged to all existingand future Manchester properties connected to the District's systems of sanitary sewers.

NOW, THEREFORE, in consideration of the mutual obligations, covenants andundertakings set forth herein, the District and the Town agree as follows:

1. The service area included in the Agreement shall be expanded to include the areaknown as "the Fairway Crossing Property" as more particularly set forth in Exhibit A attachedhereto and made a part hereof.

2. The Town shall be responsible for the costs of the District to collect, treat anddispose of sewage generated in the Fairway Crossing Service Area pursuant to District SewerOrdinance S-12; and the billing and payment method shall be subject to review and acceptance bythe District and the Town.

3. Notwithstanding the foregoing, if any improvements or expansion of any nature tothe District collection or treatment facilities are necessary in order to collect, treat or dispose ofsewage from the Fairway Crossing Service Area, the Town and/or private developer(s) shall beresponsible for the costs associated therewith, either directly or pursuant to the existing developerpermit process of the District.

-Yo £"Ul'y jJlCUllllllg, U~:)lgn ana construction requIred by the District of its sewer system inorder to accept the sewage flows from the Fairway Crossing Service Area, as well as any costsassociated therewith, shall be determined as of the date service is requested, rather than as of thedate of this Second Amendment.

5. In addition to the fees and charges otherwise set forth within the Agreement or thisSecond Amendment, the Town shall be subject to the special sewer service charge set forth inSection S-12X of the District's Sewer Ordinances by application of the charge, as may be amendedfrom time to time as provided in the Section S-12X, to each one hundred (100) cubic feet (cct) ofsewage discharged into the District's sewerage system from any Town property connected to theDistrict's systems of sanitary sewers.

6. The tenus and conditions of the Agreement, as amended herein, shall be bindingupon any entity or person that constructs sewer improvements within the Area or the FairwayCrossing Service Area which will be, or become, tributary to the District system, whether saidentity or person is the Town, private developer, or otherwise.

7. The sewage treatment costs referred to in Section S-12 of the District's SewerOrdinances are subject to annual adjustments, rates, and surcharges which are, or may be, uniformlyin effect for non-member towns as determined by the District.

8. With the exception of the foregoing, the temls and conditions of the Agreementshall remain in full force and effect.

IN WITNESS WHEREOF, the Town of Manchester, acting herein through its GeneralManager, duly authorized by a Resolution of its Board of Directors dated Xxxxxxx xx, 2010, andthe Metropolitan District, acting herein through its Chainnan, duly authorized by a vote of theDistrict Board ofXxxxxxxx xx, 2010, have set their hands this day of .2010.

Signed in the presence of: TOWN OF MANCHESTER

By:-Scott ShanleyIt's General Manager

THE METROPOLITAN DISTRICT

By:-William A. DiBellaIt's Chainnan

STATE OF CONNECnCUT) ss:)COUNTY OF

On this day of , 2010, before me, the undersigned officer,personally appeared Scott Shanley, General Manager of the Town of Manchester, a municipalcorporation, who subscribed to the foregoing Instrument, and he executed the same for the purposestherein contained, on behalf of the Town of Manchester.

Commissioner of the Superior CourtNotary PublicMy Commission Expires:

STATE OF CONNECnCUT )) ss:

COUNTY OF )

On this day of , 2010, before me, the undersigned officer,personally appeared William A. DiBella, Chainnan of the Metropolitan District, a municipalcorporation, who subscribed to the foregoing Instrument, and he executed the same for the purposes

therein contained, on behalf of the Metropolitan District.

Commissioner of the Superior CourtNotary PublicMy Commission Expires:

Approved as to form:

Christopher R. StoneAssistant District Counsel

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Zinsser Real Estate Agency-

Real Estate Brokerage & Consulting PH 860-646-1511FX 860-649-5746

September 30,2010

Scott ShanleyGeneral ManagerTown of Manchester41 Center StreetManchester, CT 06040

RE: Lombardo Property, Hillstown Road, Sewer Line Relocation

Dear Mr. Shanley,

As you are aware, the Zinsser Real Estate Agency represents the Lombardo familywith matters related to the future development of their land located on HillstownRoad.

on May 15,2007 the Board of Directors approved an interagency agreement betweenthe Town of Manchester and the Metropolitan District Commission to provide sewerservice to their site with the sewer line to be installed over private property by way ofeasements connecting to a sewer line on Harvest Lane in East Hartford.

It has come to our attention; the public works department has conducted a study thatrecommends the sewer line to service the future development of land known as theBotti parcel, located on Bush Hill Road, be installed in the public roadway system.Included in that survey, it indicates the Lombardo Property be serviced by the samesewer line however; this would require the line to be relocated. The sewer line wouldcommence in East Hartf~rd on Hills Street heading east to Hillstown Road and thenhead south along Hillstown Road to the intersection of Bush Hill Road.

This recommendation of the sewer line relocation ~akes perfect sense not only forthe properties to b~ developed, but also for the existiI)g houses along the sewer routecurrently serviced by septic systems that are aFg and subject to failme at some pointin the futme. As indicated by a history of failmf's in the area, soil conditions are notconducive for good quality septic systems and the availability of a sewer conn~ctionis a viable option for ~ existing homeowner in the event of a system failme.

769 Main Street, Manchester, CT 06040

Om clients would like to relocate the proposed sewer line connection consistent withthe public works study that has a solid engineering solution for this area.

We would be available for a meeting to discuss this matter and also to keep all partiesinformed.

Please advise us as to how we can revise our agreement to facilitate thisrecommendation by public works.

~CJfully ,cwo. 0 :Carl A. Zins~:"7\o"""'~;

cc: Hillstown Enterprises, LLC, Peter LombardoBarry Botticello, Esq. Attorney for Hillstown EnterprisesRalph Campanelli

769 Main Street, Manchester, CT 06040

October 29, 2010

Gordon Daring, President Matthew Gomez, Director of Golf Course Operations Manchester Country Club, Inc. Manchester Country Club, Inc. P. O. Box 5064 P. O. Box 5064 305 South Main Street 305 South Main Street Manchester, CT 060455064 Manchester, CT 060455064

RE: Extension of Agreement

Dear Messrs. Daring and Gomez:

This letter will confirm that the Town of Manchester extends the term of the Memorandum Agreement dated October 29, 2009 under the following conditions:

1. The term of the Agreement is extended until November 30, 2010 at which time it will terminate.

2. The license fee for the period November 1, 2010 to November 30, 2010 shall be $4,178, which fee represents 1/12 th of the original $50,000 annual license fee set forth in paragraph 3 of the Memorandum Agreement. The license fee shall be due on November 1, 2010.

3. Except as may be modified by this letter, all of the terms and provisions of the Memorandum Agreement dated October 29, 2009 shall remain in full force and effect.

A copy of the Memorandum Agreement dated October 29, 2009 is attached to this letter for your reference. I would also appreciate it if your business office could provide preliminary figures for the computation of the additional license fee due the Town of Manchester pursuant to paragraph 4 of the Memorandum Agreement.

Finally, and most importantly, you need to advise me of the status of Manchester Country Club, Inc.’s ability to satisfy the financial security requirements of the proposed ten year lease by the close of

business on Friday, November 5, 2010. I need to inform the Board of Directors at its November 9, 2010 meeting of that matter.

Very truly yours,

Scott Shanley General Manager

I have read, understand and agree to the terms of this letter regarding the extension of the Memorandum Agreement dated October 29, 2009.

________________________________ __________________________________ Gordon Daring, President Matthew Gomez Manchester Country Club, Inc. Director of Golf Course Operations

Manchester Country Club, Inc.

SS/sjr

Attachment

cc: Gregory Simmons, Director of Finance Gerald Dupont, Director of General Services Scott Sprague, Director of Parks and Recreation Timothy P. O'Neil, Administrative Staff Attorney

R:\srooney\O'Neil\Manchester Country Club\Daring.ltr.doc

Resolution providing focus for further Library planning

WHEREAS, the Board of Directors by resolution in 2008, directed staff to explore the

concept of and possibilities of expanding Mary Cheney Library in place and cost out new

construction elsewhere; and

WHEREAS, following a community based planning process including forty people from

a wide variety of interests, significant public debate and discussion has occurred over the

last several months; and

WHEREAS, the Board seeks to provide further direction to staff to focus further efforts.

NOW, THEREFORE, BE IT RESOLVED, that the Manchester Board of Directors

believes that the two libraries built during the Great Depression, Whiton and Mary

Cheney, should remain the focus of public library services, at their current locations, for

the next generation; and

BE IT FURTHER RESOLVED, that public library services for all ages will be provided

at these two locations, and, future planning needs to include all age groups without

segregation out of the buildings; and

BE IT FURTHER RESOLVED, that staff will organize a tour of both facilities for the

Board, to include identification of Code, ADA and systemic issues that need to be

addressed along with programming considerations and best practices for the present and

the next generation; and

BE IT FURTHER RESOLVED, that with the two existing facilities as the focus, staff is

directed to revisit the 2003 needs analysis, update and provide feedback to the Board by

April 15, 2011 with the goal to optimize existing space and to limit any expansion

footprint.

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