AGENDA ORDINARY MEETING OF COUNCIL 20 MARCH 2015€¦ · 20 MARCH 2015 . NOTICE OF MEETING Dear...

AGENDA

ORDINARY MEETING OF COUNCIL

20 MARCH 2015

AGENDA

ORDINARY MEETING OF COUNCIL

20 MARCH 2015

NOTICE OF MEETING

Dear Elected Member,

The next Audit Committee Meeting of the Shire of Mount Magnet will be held on

Friday 20 March 2015 in Council Chambers, commencing at 1:00pm.

Warren Olsen

Chief Executive Officer

13 March 2015

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for

Any act, omission, statement or intimation occurring during this meeting. It is

strongly advised that persons do not act on what is heard at this meeting and should

only rely on written confirmation of Council’s decision, which will be provided within

fourteen (14) days of this meeting.

Ordinary Meeting of Council Agenda - 20 March 2015 2 of 116

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS................... 4

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ................. 4

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ........... 4

4. PUBLIC QUESTION TIME / ADDRESS BY MEMBERS OF THE PUBLIC ......... 4

4.1 Public Question Time .................................................................................... 4 4.2 Address by Members of the Public ................................................................ 4

5. APPLICATIONS FOR LEAVE OF ABSENCE ......................................................... 4

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ......................................... 4

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................ 4

7.1 Minutes of the Ordinary Meeting held on 20 February 2015 ........................ 4

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ......... 5

9. PETITIONS ................................................................................................................. 5

10. DECLARATIONS OF INTEREST ............................................................................. 5

11. BUSINESS DEFERRED FROM PREVIOUS MEETING ......................................... 5

12. REPORTS .................................................................................................................... 6

12.1 Monthly Report - Chief Executive Officer to 28 February 2015 .................. 6 12.2 Monthly Report - Works Manager to 28 February 2015 ............................. 15 12.3 Monthly Report - EHO/Building Surveyor to 28 February 2015 ................ 17 12.4 Monthly Report - Financial Activity Statement to 28 February 2015 ......... 20

12.5 Monthly Report - Accounts for Payment to 28 February 2015 ................... 49 12.6 Compliance Audit Return 2014 ................................................................... 54

12.7 GeoTourism Development Project .............................................................. 66 12.8 Mount Magnet Refuse Collection Contract ................................................. 74 12.9 Policy Review – Policies 1.12, 1.13 and 1.14 .............................................. 78 12.10 Request for Sponsorship - ICPA .................................................................. 81 12.11 Skate Park / Children's Playground Project ................................................. 84

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ..................... 116

14. NOTICE OF MOTIONS FOR THE NEXT MEETING ......................................... 116

15. CONFIDENTIAL BUSINESS ................................................................................ 116

16. LATE AGENDA ITEMS......................................................................................... 116

17. ELECTED MEMBER MATTERS .......................................................................... 116

18. NEXT MEETING .................................................................................................... 116

19. CLOSURE OF MEETING ...................................................................................... 116


Shire of Mount Magnet

Agenda for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet

To commence immediately at the conclusion of the Audit Committee Meeting

PREAMBLE

"The Mount Magnet Shire Council embraces the Heritage of the land on which we

meet. Council pays respect to the Elders and Ancestors of this land. Council

acknowledges the Culture forever embedded with the Custodians of this Country"

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4. PUBLIC QUESTION TIME / ADDRESS BY MEMBERS OF THE PUBLIC

4.1 Public Question Time

4.2 Address by Members of the Public

5. APPLICATIONS FOR LEAVE OF ABSENCE

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

7.1 Minutes of the Ordinary Meeting held on 20 February 2015

OFFICER RECOMMENDATION

Moved: Seconded:

That the minutes of the Ordinary Meeting held on 20 February 2015 as circulated be

confirmed as a true and correct record of proceedings.

CARRIED/LOST


8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

9. PETITIONS

10. DECLARATIONS OF INTEREST

11. BUSINESS DEFERRED FROM PREVIOUS MEETING


12. REPORTS

12.1 Monthly Report - Chief Executive Officer to 28 February 2015

File: AD-REP

Officer: Warren Olsen - CEO

Amended by: Nil

Disclosure of Interest: Nil

Meeting Date: 20 March 2015

Voting Requirements

Simple Majority

Current Personnel

Based on the Organisation Structure, personnel as at 20 March 2015 are as follows:

Administration Chief Executive Officer Warren Olsen

Finance Manager Maureen Murat

Administration Manager Vacant

Administration Supervisor Ronella Kelly

Finance Assistant Helga Goerigk

Customer Service Officer Amber Seivwright

Library Officer Monica Watson

Tourism Promotions &

Development Officer

Karen Morrissey

Youth & Recreation

Officer (Casual)

Cecilia Kelly

Jessica Killick

Office Assistant/Customer

Service Officer (Casual)

Rani Hutchinson

Works Department Works Manager Patrick O'Brien

Works Supervisor Vacant

Works Leading Hand Peter Lethborg

Plant Operator Noel Curley

Neville Kelly

Gardener/Labourer Brian Hawkins

John Yates

Cleaner Sophie Singh

Kathy Shaw

Swimming Pool Manager JJ Amella

Caravan Park Manager Bill Moses

Kate Hutchison

Contract Ranger Peter Smith

EHO/Building Surveyor Bill Atyeo

Grant Writing &

Administration Services

Grants Empire

Financial & Accounting

Services

RSM Bird Cameron


Aerodrome

Statistics for the Bluey Osmond Aerodrome for 2013/2014 and YTD are as follows:

2013/2014 Bluey Osmond Aerodrome Statistics

Month Landings Revenue

($) Inbound Outbound

Revenue

($)

Total

Revenue

($)

July 105 17,168 1,235 1,247 18,981 36,149

August 109 15,934 1,147 1,180 18,087 34,021

September 99 14,850 1,064 1,042 16,574 31,424

October 103 16,368 1,111 1,105 17,487 33,855

November 94 15,556 992 1,037 16,063 31,619

December 87 15,366 1,054 1,076 17,082 32,448

January 94 15,408 1,119 1,144 17,999 33,407

February 86 14,238 896 973 14,761 28,999

March 73 11,624 989 999 9,366 20,990

April 65 10,632 652 630 9,965 20,597

May 70 11,158 671 680 10,546 21,704

June 67 10,678 673 630 9,732 20,410

Total 1052 168,981 11,603 11,743 176,643 345,623

2014/2015 Bluey Osmond Aerodrome Statistics

Month Landings Revenue

($) Inbound Outbound

Revenue

($)

Total

Revenue

($)

July 57 10,127 551 620 9,579 19,706

August 61 10,341 582 578 9,430 19,771

September 53 9,454 458 411 7,102 16,556

October 54 8,976 598 589 9,723 18,699

November 49 7,237 536 525 8,669 15,905

December 57 8,627 450 514 7,802 16,429

January 51 8,136 602 481 8,784 16,920

*February 48 6,905 115 141 2,168 9,074

March

April

May

June

Total 430 69,803 3,892 3,859 63,257 133,060

* February passenger numbers are down sue to data not being received prior to the

finalisation of month end and also the closure of Midwest Vanadium.


Public Library

Patronage statistics for the Library for 2013/2014 and YTD are as follows:

2013/2014 Public Library Statistics

Month Patrons Enquiries Issues Ill's Internet

Access

Revenue

($)

July 89 1 15 0 45 127

August 96 3 4 4 42 97

September 76 4 8 2 20 41

October 77 4 1 4 26 53

November 51 1 10 1 14 67

December 50 0 12 0 14 29

January 68 11 12 5 16 30

February 43 5 1 4 14 53

March 34 14 9 5 10 20

April 48 135 13 12 16 42

May 79 75 39 6 30 71

June 76 364 36 10 27 76

Total 787 617 160 53 274 706

2014/2015 Public Library Statistics

Month Patrons Enquiries Issues Ill's Internet

Access

Revenue

($)

July 58 932 20 3 14 42

August 63 281 22 4 23 83

September 59 118 27 20 14 34

October 81 117 45 12 13 52

November 70 84 33 7 20 103

December 51 70 22 6 13 136

January 58 88 12 5 13 69

February 74 32 26 5 20 75

March

April

May

June

Total 514 1,722 207 62 130 594


Memorial Swimming Pool

Statistics for the Swimming Pool for 2013/2014 and YTD are as follows:

2013/2014 Memorial Swimming Pool Statistics

Month Adult Child Season

Adult

Season

Child

Under

4 Yrs School Total

Revenue

($)

July

August

September

October 217 530 46 83 55 12 943 2,894

November 218 324 173 123 67 28 933 2,055

December 251 333 145 169 74 10 982 1,369

January 226 580 241 323 129 1 1,500 1,594

February 149 241 128 117 61 0 696 1,019

March 93 138 39 94 22 132 518 489

April

May

June

Total 1,154 2,146 772 909 408 183 5,572 9,420

2014/2015 Memorial Swimming Pool Statistics

Month Adult Child Season

Adult

Season

Child

Under

4 Yrs School Total

Revenue

($)

July

August

September

October 217 709 57 30 35 0 1,048 2,445

November 124 170 30 352 48 0 724 6,282

December 238 209 43 217 74 29 810 1,969

January 133 446 73 306 127 0 1,085 2,188

February 158 188 46 194 40 0 626 773

March

April

May

June

Total 870 1,722 249 1,099 324 29 4,293 13,657


Fitness Centre

Statistics for the Fitness Centre for 2013/2014 and YTD are as follows:

2013/2014 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue

($) Month % Week Month Annual

July 39 7 7 3 0 47 153

August 41 7 4 11 1 45 710

September 43 8 1 6 0 42 199

October 61 11 3 4 0 62 152

November 51 9 15 4 1 76 561

December 33 6 1 4 0 48 135

January 27 5 1 5 1 28 495

February 19 4 2 4 0 23 144

March 29 5 8 11 0 37 415

April 69 13 3 7 0 66 247

May 94 17 1 10 0 99 263

June 52 10 3 3 1 49 447

Total 558 9 49 72 4 573 3,921

2014/2015 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue

($) Month % Week Month Annual

July 23 4 6 3 0 32 147

August 38 7 8 2 0 54 142

September 39 7 4 4 0 47 300

October 44 8 1 12 0 67 401

November 115 21 2 8 0 141 277

December 97 17 4 3.5 0 83 147

January 50 9 4 6 0 51 229

February 75 15 13 5 0 85 315

March

April

May

June

Total 481 11 42 43.5 0 560 1,958


Caravan Park

Statistics for the Caravan Park for 2013/2014 and YTD are as follows:

2013/2014 Caravan Park Statistics

Month

Cabins (8)

(Ensuite)

Cabins (9)

(No Ensuite) Sites (36)

Visitors Revenue

($) Nights % Nights % Nights %

July 91 37 120 43 711 64 1,246 36,773

August 64 26 100 36 674 60 996 29,190

September 80 33 98 37 623 58 844 30,453

October 90 36 61 22 322 29 573 24,432

November 69 29 44 16 138 13 260 11,759

December 70 28 36 13 88 8 248 13,750

January 38 15 6 2 48 4 173 6,412

February 44 20 20 8 60 6 141 6,380

March 70 28 35 13 94 8 203 8,579

April 96 40 56 21 311 29 472 22,641

May 119 40 37 21 391 29 643 21,701

June 90 38 25 9 536 50 736 28,002

Total 921 31 638 20 3,996 30 6,535 240,072

2014/2015 Caravan Park Statistics

Month

Cabins (8)

(Ensuite)

Cabins (9)

(No Ensuite) Sites (36)

Visitors Revenue

($) Nights % Nights % Nights %

July 107 43 51 18 733 66 1,399 35,512

August 126 51 67 24 758 68 1,231 35,828

September 91 38 42 16 618 57 1,002 29,093

October 75 30 46 16 266 24 612 20,441

November 74 31 25 9 101 9 259 13,284

December 61 32 60 9 107 10 320 12,951

January 44 32 34 9 73 10 282 11,377

February 47 21 52 21 90 9 197 11,196

March

April

May

June

Total 625 35 377 15 2,746 32 5,302 169,682


Visitor Centre

Patronage statistics for the Visitor Centre for 2013/2014 and YTD are as follows:

2013/2014 Visitor Centre Statistics

Month

Visitors

(Total)

Visitors

(Museum)

Museum

Entry

Revenue

Visitor

Centre

Revenue

Commission

($) Adult Child Adult Child

July 637 25 296 19 1,480 2,470 387

August 664 11 305 3 1,525 3,206 596

September 592 3 248 1 1,240 1,757 363

October 436 40 215 17 1,075 1,248 191

November 43 0 25 0 125 713 176

December 30 4 19 4 95 890 127

January 11 4 7 4 35 64 9

February 14 2 7 0 35 145 25

March 46 0 19 0 95 405 80

April 225 5 45 2 225 1,306 233

May 430 7 149 4 745 1,681 283

June 450 0 169 0 845 1446 237

Total 3,578 101 1,504 54 7,520 15,331 2,707

2014/2015 Visitor Centre Statistics

Month

Visitors

(Total)

Visitors

(Museum)

Museum

Entry

Revenue

Visitor

Centre

Revenue

Commission

($) Adult Child Adult Child

July 756 54 340 27 1,700 4,368 825

August 937 5 355 0 1,775 2,931 557

September 726 12 300 5 1,500 2,741 581

*October

*November

*December

*January

*February

March

April

May

June

Total 2,419 71 995 32 4,975 10,040 1,963

* Unavailable


Animal Control

Statistics for Ranger services for 2013/2014 and YTD are as follows:

2013/2014 Ranger Statistics

Month Enquiries Licenses Seizures Impounds Complaints Revenue

($)

July 4 2 4 0 0 180

August 0 1 1 0 1 18

September 6 1 4 1 0 90

October 22 15 4 4 0 365

November 12 20 0 0 3 780

December 7 0 9 0 1 0

January 3 0 0 0 0 64

February 2 0 1 0 0 0

March 3 1 0 1 0 180

April 3 0 4 0 0 40

May 3 0 6 3 1 0

June 3 0 1 0 0 0

Total 68 40 34 9 6 1,717

2014/2015 Ranger Statistics

Month Enquiries Licenses Seizures Impounds Complaints Revenue

($)

July 2 19 0 0 0 641

August 6 4 0 0 3 58

September 1 7 5 0 2 94

October 0 9 15 0 2 231

November 15 9 1 1 3 253

December 1 3 10 0 0 120

January 3 1 0 0 0 25

February 0 2 3 0 0 52

March

April

May

June

Total 28 54 34 1 10 1,422

I attended Mount Magnet on Saturday 7, Wednesday 11 and Thursday 12 February 2015:

Patrols were conducted of the town-site and surrounding areas and license enquiries made.

Registration files were checked for compliance.

No dogs were sited wandering during the patrols.

No new written complaints were received.

Trapping was conducted during the evening of Wednesday night and early Thursday morning.

Three unregistered, unidentified dogs were trapped and destroyed at a later date.

A brief meeting was held with the CEO regarding a new contract.


Grants

Statistics for Empress Administration for the financial year 2014/2015 are as follows:

Project Grant Grant

Amount Total Cost Status Close Date Result

Rectify Runway

Lighting

Regional Airports Development Scheme

(Department of Transport)

$161,209 $322,419 Submitted 16/09/2014 Pending

Construction of Leisure

Pool

Community Sporting & Recreation

Facilities Fund (Department of Sport &

Recreation)

$250,000

(including

development

bonus)

$540,650 Submitted 19/09/2014 Pending

Astro Rocks Fest 2015 Community Events (Lotterywest) $14,000 $33,955 Submitted 04/12/2014 Pending

Astro Rocks Fest 2015 Community Chest Fund (MWDC) $6,723 $33,955 Submitted 04/12/2014 Pending

Astro Rocks Fest 2016 Regional Events Scheme (Tourism WA) $10,000 $34,655 Submitted 10/01/2015 Pending


Moved: Seconded:

That Council receives the Chief Executive Officer’s report.

CARRIED/LOST


12.2 Monthly Report - Works Manager to 28 February 2015

File: AD-REP Officer: Patrick O'Brien – Works Manager

Amended by: Nil



Previous Business

Flood Damage Due to recent rainfall/flood damage events, the current

works (in its final stages) are temporary halted at this

stage, until a decision is received from MRWA as to

whether additional funding is to be granted.

Rural Road Works

Paynesville/Wondinong

(RFT GTS MM 14/15-01)

These road works are nearing completion. Black-spot

fence realignment works are still ongoing.

Drainage/Clearing Works Works are ongoing on road sections as required, currently

on Wondinong Road.

Flood Damage Attention to washed sections on roads is awaiting

direction from MRWA in regard to additional funding,

opening up works etc.

Aerodrome Works

Electrical Report Minor electrical issues have been addressed in relation to

electrical report .

RADS Grant Acquittal of RADS grants is be submitted.

Training Additional staff member has completed practical

component of ARO/WSO, documentation has been

submitted, awaiting issue of certificate, to enable

assistance with Council’s airport obligations.

Township Works in Progress

Litter Control Litter control is ongoing and constantly monitored for

town tidiness, street sweeper is utilised as required, have

sourced a more economical brush supplier for sweeper

requirements.

Archive Container Archive container, insulation/air-condition investigation

is ongoing.

Caravan Park Septic issues - EHO has sent an email to project manager,

awaiting report.

Seniors Centre Building Install works are ongoing.

Drainage Works Quotes have been received, are due to proceed for

Wallace, Attwood and Carroll Street’s.

Mosquito Fogging Mosquito Fogging - Ongoing on a weekly basis as

weather permits.

Moses Street Subdivision Works, are ongoing.

Memorial Swimming Pool Summer season is drawing to a close, will investigate

routine off season maintenance requirements as required.


Major Plant Maintenance

Replacement CEO vehicle has been picked up, with existing Admin vehicle traded.

Further fitting of phone, etc to be carried out.

Service schedules are up to date.

SAM trailer replacement parts to be followed up, ongoing.

Inventory of surplus small unused plant list for sale is ongoing.

Works Staff Training

Training/assessment courses are being arranged through Durack.

FCO course scheduled for March in Geraldton.

Traffic Management course in conjunction with Sandstone.

Voting Requirements

Simple Majority


Moved: Seconded:

That Council receives the Works Manager’s report.

CARRIED/LOST


12.3 Monthly Report - EHO/Building Surveyor to 28 February 2015

File: AD-REP Officer: Bill Atyeo - EHO/Building Surveyor

Amended by: Nil



I was in attendance at the Shire from the 2nd

to the 6th

February 2015.

Building Permits

There was One (1) Building Permit issued in this timeline.

BP15-001 has been processed and issued. The permit is for the addition of a

kitchenette, storeroom and disabled toilet to be utilised by the senior citizens

group at Lot 366 Hepburn Street. I have therefore classed that section of the

building to be a 10a (non-habitable), as the addition will not be used to actually

hold meetings, but is ancillary to the main use of the buildings as it is.

Statistics

The statistics as required by the ABS and WorkSafe, and others were submitted at

the end of last month in the format as is required by the ABS.

Demolition licenses

There was One (1) Demolition Permit issued during this period.

DP15-001 was issued to the Shire of Mount Magnet for the demolition of the

storage shed located on Lot 162 Hepburn Street. Mr G Croasdale has an asbestos

removal license issued by WorkSafe [WARA 238].

General Matters

Caravan Park – Sewerage Problems:

A lot of time was taken up with the problems associated with the sewage

problems at the Caravan Park with digging up and onsite visits and inspection by

the consultant Mr Peter Teakle and myself, with assistance from the builder of the

facilities and plumber. All have been very co-operative.

We are awaiting a report from Mr Teakle who will consults with GHD in regard

to the septic system. The photos that follow do give people an idea of the

problems and what was seen.


We await the report from Mr Teakle

General Discussions:

Again I have handled a number of inquiries. There were three in regard to people

establishing living quarters so that they are able to leave the area, do gold

detecting and then return when required. They had heard that this was not

permitted and it was explained to them that if it was a house and all that was

happening at the house was normal residential activities, then there was no

restriction. The only activities not permitted were commercial and industrial

activities that contravened the Town Planning Scheme.

New Public Health Bill 2014:

Finally we are to debate a New Public Health Bill which will replace our Health

Act of 1911. While it is considered by many to be the “way we need to move

forward”, I have some reservations and debate has commenced and will increase

over the next few months.

The justification for the new Bill has been a push towards “modernising” it to suit

the ills of today with its changing health problems. They say that the Health Act

1911 is not capable of providing an adequate framework for the regulation of

public health in 2014 or beyond.

More will be stated over time and my initial feelings are that we have a good

working Health Act that just needs a little tweak. The paperwork and justification

of all the NEW legislation, no matter what Act it is, appears to be cumbersome

and it relies on the officer to absolutely prove his/her case, and does away with

acceptable standards.

I will report more at the next meeting as I am due to debate the issue further in the

month of March.


Thus ends my report to Council.

W.V.Atyeo (M.E.H.A.A.)

Principal Environmental Health Officer

Building Surveyor


Moved: Seconded:

That Council receives the EHO/Building Surveyor’s report.

CARRIED/LOST


12.4 Monthly Report - Financial Activity Statement to 28 February 2015

File: FI-REP

Officer: Travis Bate – Financial Consultant

Amended By: Nil



Application

To consider the Financial Reports for the period ending 28 February 2015, attached.

Background

Financial Activity Statement Report – s.6.4

(1) A local government is to prepare each month a statement of financial activity

reporting on the sources and applications of funds, as out in the annual budget

under regulation 22(1)(d), for that month in the following detail –

(a) Annual budget estimates, taking into account any expenditure incurred for

an additional purpose under section 6.8(1)(b) or (c);

(b) Budget estimates to the end of the month to which the statement relates;

(c) Actual amounts of expenditure, revenue and income to the end of the month

to which the statement relates;

(d) Material variances between the comparable amounts referred to in

paragraphs (b) and (c); and (e) The net current assets at the end of the

month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents

containing-

(a) an explanation of the composition of the net current assets of the month to

which the statement relates, less committed assets and restricted assets;

(b) An explanation of each of the material variances referred to in sub-

regulation (1)(d); and

(c) Such other supporting information as is considered relevant by the local

government.

(3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification,

(b) By program; or

(c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in

sub-regulation (2), are to be –

(a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the

month to which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting

referred to in subparagraph (i), to the next ordinary meeting of the

council after that meeting; and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value,

calculated in accordance with AAS 5, to be used in statements of financial

activity for reporting material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside

under the annual budget for a specific purpose; } restricted assets~ have the same

meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-

50.]

[35. Repealed in Gazette 31 Mar 2005 p. 1050.]


Comment

A monthly financial report is to be presented to Council at the next Ordinary Meeting

following the end of the reporting period.

Statement of Financial Activity

Significant Accounting Policies

Graphical Representation

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserves

Capital Disposals and Acquisitions

Trust

Consultation

Travis Bate - Accountant - RSM Bird Cameron

Statutory Environment

Local Government Act 1995 Section 6.4 Financial Report

Financial Management Regulations 34 & 35

Policy Implications

Nil

Financial Implications

Nil

Strategic Implications

Nil

Voting Requirements

Simple Majority


Moved: Seconded:

That the Financial Report for the period ending 28 February 2015 be received.

CARRIED/LOST


RSM Bird Cameron

Level 1, 12 Bayly Street Geraldton WA 6530

PO Box 61 Geraldton WA 6531

T +61 8 9920 7400 F +61 8 9920 7450

www.rsmi.com.au

L:\2 - Clients\Shire of Mt Magnet (Non-Audit)\2015\EOM\8 - Feb 2015\FOF\Mt Magnet Compilation Report Feb 15.docx

Liability limited by a scheme approved under Professional Standards Legislation

Birdanco Nominees Pty Ltd ABN 33 009 321 377 Practising as RSM Bird Cameron ABN 65 319 382 479

Major Offices in: Perth, Sydney, Melbourne, Adelaide and Canberra

RSM Bird Cameron is an independent member firm of RSM International, an affiliation of independent accounting and consulting firms. RSM International is the name given to a network of independent accounting and consulting firms each of which practices in its own right. RSM International does not exist in any jurisdiction as a separate legal entity.

Compilation Report

To the Council

Shire of Mount Magnet Scope

We have compiled the accompanying special purpose financial statements for the period ended 28 February

2015.

The specific purpose for which the special purpose financial report has been prepared is to provide information

relating to the financial performance and financial position of the Shire that satisfies the information needs of the

Council and the Local Government Act 1995 and associated regulations.

The responsibility of the Shire

The Shire is solely responsible for the information contained in the special purpose financial report and have

determined that the accounting policies used are consistent and are appropriate to satisfy the requirements of the

Council and the Local Government Act 1995 and associated regulations.

Our responsibility

On the basis of information provided by the Shire, we have compiled the accompanying special purpose financial

statements.

Our procedures use accounting expertise to collect, classify and summarise the financial information, which the

Management provided, into a financial report. Our procedures do not include any verification or validation

procedures. No audit or review has been performed and accordingly no assurance is expressed.

To the extent permitted by law, we do not accept liability for any loss or damage which any person, other than the

Shire of Mount Magnet, may suffer arising from negligence on our part. No person should rely on the report

without having an audit or review conducted.

This report was prepared for the benefit of the Council of the Shire of Mount Magnet and the purpose identified

above. We do not accept responsibility to any other person for the content of the report.


L:\2 - Clients\Shire of Mt Magnet (Non-Audit)\2015\EOM\8 - Feb 2015\FOF\Mt Magnet Compilation Report Feb 15.docx Page 2 of 2

It has been advised to the Shire of Mount Magnet that there is a variance of $50 between the Trust Asset and the

Trust Liability account.

Signed at GERALDTON RSM BIRD CAMERON

Chartered Accountants

Date 11 March 2015 RSM BIRD CAMERON



MONTHLY FINANCIAL REPORT

For the Period Ended 28 February 2015

Local Government Act 1995

Local Government (Financial Management) Regulations 1996

Table of Contents

Statement of Financial Activity by Nature and Type

Statement of Financial Activity by Statutory Reporting Program

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust


Note

Full Year

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-(a)/(b) Var.

Operating Revenues $ $ $ %

Grants, Subsidies and Contributions 8 1,798,361 1,190,942 1,374,632 183,690 13.36% �

Profit on Asset Disposal 10 9,077 6,048 18,993 12,945 68.16%

Fees and Charges 800,000 564,806 492,326 (72,480) (14.72%) �

Service Charges 0 0 0 0

Interest Earnings 100,000 66,664 55,874 (10,790) (19.31%)

Other Revenue 7,063 5,297 5,633 336 5.96%

Total (Ex. Rates) 2,714,501 1,833,757 1,947,458 113,701

Operating Expense

Employee Costs (1,472,690) (974,541) (888,660) 85,881 9.66%

Materials and Contracts (1,137,650) (745,680) (610,638) 135,042 22.11% �

Utilities Charges (201,066) (134,495) (136,068) (1,573) (1.16%)

Depreciation (Non-Current Assets) (1,022,789) (681,860) (775,283) (93,423) (12.05%) �

Interest Expense (18,683) (15,909) (10,852) 5,057 46.60%

Insurance Expense (119,455) (100,020) (88,049) 11,971 13.60%

Loss on Asset Disposal 10 (1,267) 0 0 0

Other Expenditure (117,215) (83,899) (82,179) 1,720 2.09%

Total (4,090,815) (2,736,404) (2,591,729) 144,675

Funding Balance Adjustment

Add back Depreciation 1,022,789 681,860 775,283 93,423 12.05% �

Adjust (Profit)/Loss on Asset Disposal 10 (7,810) (6,048) (18,993) (12,945) 68.16%

Adjust Provisions and Accruals 0 0 0 0

Adjust Movement Deferred Pensioner Rates 0 0 (7,613) (7,613) 100.0%

Rates Setting Adjustment

Net Operating (Ex. Rates) (361,335) (226,835) 104,406 338,854

Capital Revenues

Grants, Subsidies and Contributions 8 3,303,441 2,409,973 1,921,067 (488,906)

Proceeds from Disposal of Assets 10 58,000 20,000 41,909 21,909 52.28%

Proceeds from New Debentures 0 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0

Transfer from Reserves 9 215,561 0 0 0

Total 3,577,002 2,429,973 1,962,976 (466,997)

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (952,506) (531,528) (490,906) 40,622 8.27%

Plant and Equipment 10 (48,217) (32,144) (65,299) (33,155) (50.77%) �

Furniture and Equipment 10 (47,500) (31,664) (5,345) 26,319 492.40% �

Infrastructure Assets - Roads 10 (2,824,000) (1,576,664) (1,796,932) (220,268) (12.26%) �

Infrastructure Assets - Other 10 (349,100) (38,000) (15,570) 22,430 144.06%

Purchase of Investments 0 0 0

Repayment of Debentures (35,089) (35,089) (35,089) 0 0.00%

Advances to Community Groups 0 0 0

Transfer to Reserves 9 (478,092) (397,885) (432,079) (34,194) (7.91%)

Total (4,734,504) (2,642,974) (2,841,220) (198,246)

Net Capital (1,157,502) (213,001) (878,244) (665,243)

Total Net Operating + Capital (1,518,837) (439,836) (773,838) (326,389)

Rate Revenue 1,081,252 1,081,252 1,081,252 0 0.00%

Opening Funding Surplus(Deficit) 443,498 443,498 443,498 0 0.00%

Closing Funding Surplus(Deficit) 3 5,913 1,084,914 750,912 (326,389)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. �

�


STATEMENT OF FINANCIAL ACTIVITY

(Nature or Type)


Please refer to Compilation Report.Ordinary Meeting of Council Agenda - 20 March 2015 25 of 116

Note

Full Year

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-(a)/(b) Var.

Operating Revenues $ $ $ %

Governance 15,594 13,922 14,175 253 1.78%

General Purpose Funding 1,756,027 1,171,267 1,300,036 128,769 9.91%

Law, Order and Public Safety 9,267 6,090 5,676 (414) (7.29%)

Health 3,787 2,400 1,280 (1,120) (87.50%)

Education and Welfare 0 0 127 127 100.00%

Housing 18,786 12,524 20,495 7,971 38.89%

Community Amenities 107,235 104,156 105,809 1,653 1.56%

Recreation and Culture 24,617 18,986 43,872 24,886 56.72%

Transport 455,485 298,578 234,316 (64,262) (27.43%) �

Economic Services 292,707 188,309 186,575 (1,734) (0.93%)

Other Property and Services 30,996 17,525 35,097 17,572 50.07%

Total (Ex. Rates) 2,714,501 1,833,757 1,947,458 113,701

Operating Expense

Governance (213,212) (135,477) (187,952) (52,475) (27.92%) �

General Purpose Funding (52,187) (34,786) (80,475) (45,689) (56.77%) �

Law, Order and Public Safety (65,372) (44,615) (55,649) (11,034) (19.83%)

Health (35,253) (23,329) (29,438) (6,109) (20.75%)

Education and Welfare (3,226) (2,158) (4,362) (2,204) (50.53%)

Housing (145,389) (99,152) (112,585) (13,433) (11.93%)

Community Amenities (322,073) (218,580) (183,091) 35,489 19.38% �

Recreation and Culture (756,204) (515,956) (550,351) (34,395) (6.25%)

Transport (1,330,634) (882,385) (744,745) 137,640 18.48% �

Economic Services (583,053) (391,067) (491,156) (100,089) (20.38%) �

Other Property and Services (584,212) (388,899) (151,925) 236,974 155.98% �

Total (4,090,815) (2,736,404) (2,591,729) 144,675

Funding Balance Adjustment

Add back Depreciation 1,022,789 681,860 775,283 93,423 12.05% �

Adjust (Profit)/Loss on Asset Disposal 10 (7,810) (6,048) (18,993) (12,945) 68.16% Adjust Provisions and Accruals 0 0 0 0Adjust Movement Deferred Pensioner Rates 0 0 (7,613) 100.0% Rates Setting Adjustment

Net Operating (Ex. Rates) (361,335) (226,835) 104,406 338,854

Capital Revenues

Grants, Subsidies and Contributions 3,303,441 2,409,973 1,921,067 (488,906)Proceeds from Disposal of Assets 10 58,000 20,000 41,909 21,909 52.28% Proceeds from New Debentures 0 0Proceeds from Sale of Investments 0 0Proceeds from Advances 0 0Self-Supporting Loan Principal 0 0Transfer from Reserves 9 215,561 0 0 0

Total 3,577,002 2,429,973 1,962,976 (466,997)

Capital Expenses

Land Held for Resale 0 0Land and Buildings 10 (952,506) (531,528) (490,906) 40,622 8.27% Plant and Equipment 10 (48,217) (32,144) (65,299) (33,155) (50.77%) �

Furniture and Equipment 10 (47,500) (31,664) (5,345) 26,319 492.40% �

Infrastructure Assets - Roads 10 (2,824,000) (1,576,664) (1,796,932) (220,268) (12.26%) �

Infrastructure Assets - Other 10 (349,100) (38,000) (15,570) 22,430 144.06% Purchase of Investments 0 0 0 0Repayment of Debentures (35,089) (35,089) (35,089) 0 0.00% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (478,092) (397,885) (432,079) (34,194) (7.91%)

Total (4,734,504) (2,642,974) (2,841,220) (198,246)

Net Capital (1,157,502) (213,001) (878,244) (665,243)

Total Net Operating + Capital (1,518,837) (439,836) (773,838) (326,389)

Rate Revenue 1,081,252 1,081,252 1,081,252 0 0.00% Opening Funding Surplus(Deficit) 443,498 443,498 443,498 0 0.00%

Closing Funding Surplus(Deficit) 3 5,913 1,084,914 750,912 (326,389)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. �

�


STATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program)


Please refer to Compilation Report.


1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement of

financial activity are:

(a) Basis of Accounting

This statement is a special purpose financial report, prepared in accordance with applicable Australian

Australian Accounting Standards, other mandatory professional reporting requirements and the Local

Government Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in

this statement.

In the process of reporting on the local government as a single unit, all transactions and balances

between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those

monies appears at Note 11.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

In accordance with recommended practice, revenues, expenses and assets capitalised are stated net

of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash Equivalents

Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily

convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash

equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as

short-term borrowings in current liabilities.

(g) Trade and Other Receivables

Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and

subsequently measured at amortised cost using the effective interest rate method, less any allowance

for uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible

are written off when identified. An allowance for doubtful debts is raised when there is objective evidence

that they will not be collectible.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


Please refer to Compilation ReportOrdinary Meeting of Council Agenda - 20 March 2015 27 of 116

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General

Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated

selling price in the ordinary course of business less the estimated costs of completion and the estimated

costs of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12

months.

Land Held for Resale

Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.

Cost includes the cost of acquisition, development and interest incurred on the financing of that land during

its development. Interest and holding charges incurred after development is complete are recognised as

expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of

signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council's

intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure

the carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful

lives in a manner which reflects the consumption of the future economic benefits embodied in

those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting

period. Major depreciation rates and periods are:

Buildings 2%

Furniture and Equipment 10-25%

Plant and Equipment 15-25%

Motor Vehicles 25%

Roads - Aggregate 25 years

Roads - Unsealed - Gravel 35 years

Drains and Sewers 75 years

Airfield - Runways 12 years






(k) Trade and Other Payables

Trade and other payables are carried at amortised cost. They represent liabilities for goods and services

provided to the local government prior to the end of the financial year that are unpaid and arise when the

Shire becomes obliged to make future payments in respect of the purchase of these goods and services.

The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave,

annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to

pay resulting from employees services provided to balance date. The provision has been calculated at

nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments

are discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised

cost using the effective interest method. Fees paid on the establishment of loan facilities that are

yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable

to the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement

is determined by considering the class of obligations as a whole. A provision is recognised even if the

likelihood of an outflow with respect to any one of item included in the same class of obligations may be

small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current

if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the

case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,

such as vested long service leave, the liability is classified as current even if not expected to be settled

within the next 12 months. Inventories held for trading are classified as current even if not expected to be

realised in the next 12 months except for land held for resale where it is held as non current based on

Council's intentions to release for sale.






(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995. Includes general, differential, specific area

rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude

administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of non-current

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments.

Losses are disclosed under the expenditure classifications.

Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale

of goods or information, fines, penalties and administration fees.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54

of the Local Government (Financial Management) Regulations 1996 identifies these are television

and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude

rubbish removal charges. Interest and other items of a similar nature received from bank and investment

accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associated with the employment of persons such as salaries, wages, allowances, benefits such

as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.






(q) Nature or Type Classifications (Continued)

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of

employment.

Loss on asset disposal

Loss on the disposal of fixed assets.

Depreciation on non-current assets

Depreciation expense raised on all classes of assets.

Interest expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other expenditure

Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade

Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set of

operational and financial objectives. These objectives have been established both on an overall

basis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientated

activities/programs:

GOVERNANCE

This includes those income and expenses relating to Councillors, and Council's Governance role,

and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDING

This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on

Investments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETY

Includes items of Bushfire prevention actions; Ranger services & Animal control, SES Items;

as well as supervision, related costs & enforcement of Local Laws.

HEALTH

Involved food inspection, control and licensing of food outlets, food hygiene and promotion,

Mosquito Control & other Health issues including Aboriginal Health issues.






(r) STATEMENT OF OBJECTIVE (Continued)

EDUCATION AND WELFARE

The program includes Prizes/Donations applicable to School events; & certain Youth related items.

HOUSING

This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIES

This includes Rubbish\Sanitation collection & disposal items; Flood Mitigation works; Town Planning;

Public Toilets & Cemeteries.

RECREATION AND CULTURE

Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;

The Recreation\Physical Activities Officer & related expenses; the Rec Centre & Oval; other

Recreation items; Library operations; as well as TV & Radio broadcasting.

TRANSPORT

Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;

verge & tree maintenance; large plant & machine replacements.

ECONOMIC SERVICES

Tourism operations; Building control matters; Community Development Officer & Caravan Park.

OTHER PROPERTY & SERVICES

Private works; Administration; Public works overheads, Plant operating costs & various other Unclassified

Services. This section also includes Administration costs in gross terms, which have been reallocated

to the other Functions\Programs via an allocation system known as Activity Based Costing 'ABC allocated'.








Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Operating Expenses

Comments/Notes - Operating Revenues

0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000

4500000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2014-15

Actual 2014-15

0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000


Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Operating Revenues -v- Actual

Budget 2013-14

Actual 2014-15

Please refer to Compilation Report





Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Capital Expenses

Dip in Feb due to budget review being accepted by council.

Comments/Notes - Capital Revenues

0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000


Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Capital Revenue -v- Actual

Budget 2014-15

Actual 2014-15

0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000

4500000

5000000


Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Capital Expenses -v- Actual

Budget 2014-15

Actual 2014-15



Note 3: NET CURRENT FUNDING POSTION

Note This Period Last Period

Same Period

Last Year

$ $ $

Current Assets

Cash Unrestricted 4 300,523 128,776 553,562

Cash Restricted 4 2,108,625 2,108,625 2,246,173

Investments 4 0 0 0

Receivables - Rates and Rubbish 7 571,839 594,826 575,649

Receivables - Sundry Debtors 7 70,337 35,051 102,577

Deferred Pensioners Rate 7 44,028 44,028 0

Provision for Doubtful Debts - Rates (36,124) (36,124) 0

Provision for Doubtful Debts - Sundry Debtors (5,722) (5,722)

Inventories 3,108 6,343 3,500

3,056,615 2,875,803 3,481,462

Less: Current Liabilities

Sundry Payables (40,384) (248,694)

Payroll Clearing Liability (89) (89)

GST Liability 25,540 52,982

PAYG Withholdings (18,222) (16,800)

Payables (33,154) (212,601) (132,735)

Provisions (163,924) (163,924) (134,930)

(197,078) (376,525) (267,665)

Less: Cash Restricted 4 (2,108,625) (2,108,625) (2,246,173)

Net Current Funding Position 750,912 390,654 967,624

Comments - Net Current Funding Position

2014-15




Positive=Surplus (Negative=Deficit)

0

500

1,000

1,500

2,000

2,500


Am

ou

nt

$ (

'0

00

s)

Note 3 - Liquidity Over the Year2012-132013-142014-15



Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution Maturity

Rate $ $ $ $ Amount $ Date

(a) Cash Deposits

Bank Account - Municipal 17,816 17,816 CBA Call

Cash on Hand 1,380 1,380 N/A

35416107 2.45% 281,327 281,327 CBA Call

651210125468 7,860 7,860 CBA

(b) Term Deposits

36129101 3.41% 2,108,625 2,108,625 CBA 31/03/2015

36980304 2.49% 423,730 423,730 CBA 02/03/2015

37074510 0 0 CBA

(c) Investments

Total 300,523 2,108,625 431,590 0 2,840,739

Comments/Notes - Investments






Note 4A: CASH INVESTMENTS

Comparative rate

Maturity

Date Up to 30 30-60 60-90 90-120 120+

Average

Interest

time of

deposit

Interest

Rate at

time of

Report

Annual

Budget

Year to

Date Actual Var.$ General MunicipalBank Account - Municipal - 17,816 17,816 Cash on Hand - 1,380 1,380

35416107 Call CBA 31 2.45% 585 281,327 281,327 2.45%

Subtotal 585 300,523 - - - - 300,523 12,000 6,431 5,569

Restricted

36129101 31/12/2014 31/03/2015 CBA 90 3.41% - 2,108,625 2,108,625 3.41%

Subtotal - - - 2,108,625 - - 2,108,625 70,000 34,194 35,806

Trust Fund

10125468 CBA 0.00% - 7,860 7,860 0.00%

36980304 30/01/2015 02/03/2015 CBA 31 2.49% - 423,730 423,730 2.49% -

Subtotal - 431,590 - - - - 431,590 - - -

Total Funds Invested 585 732,113 - 2,108,625 - - 2,840,739 82,000 40,625 41,375

Maturity

Date

CBA

Bank Account - Municipal 0 0.00% 17,816 0.6%

Cash on Hand 0 0.00% 1,380 0.0%

35416107 Call 31 2.45% 281,327 9.9%

36129101 31/12/2014 31/03/2015 90 3.41% 2,108,625 74.2%

10125468 0 0 0 0.00% 7,860 0.3%

36980304 30/01/2015 02/03/2015 31 2.49% 423,730 14.9%

Total Funds Invested 2,840,739 100.0%


Monthly Investment Report


Deposit

Ref

Deposit

Date

Institutio

n

Term

(Days)

Invested

Interest rates

Expected

Interest

Amount Invested (Days)

Total

Budget v Actual

Deposit Ref

Deposit

Date

Term

(Days)

Invested

Interest

rates

Amount

Invested

Percentage

of Portfolio

Portfolio Diversity

CBA

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

Up to 30 30-60 60-90 90-120 120+

Investment Maturity Timing



Note 5: MAJOR VARIANCES

Comments/Reason for Variance

5.1.1 GRANTS SUBSIDIES AND CONTRIBUTIONSTiming Variance

5.1.3 FEES AND CHARGESVariance due to reduced Aerodrome Revenue

5.2.2 MATERIALS AND CONTRACTSTiming variance

5.2.4 DEPRECIATION (NON-CURRENT ASSETS)Variances due to differences in timing of capital acquisitions

5.2.6 INSURANCE EXPENSEPlant Insurance has been allocated to Materials & Contracts from Plant Review

5.2.9 ADD BACK DEPRECIATIONVariances due to differences in timing of capital acquisitions

5.4.3 PLANT AND EQUIPMENTRefer Note 10 - Proceeds from Disposals have been allocated to the Plant Expense

5.4.4 FURNITURE AND EQUIPMENTTiming variance - See Note 10

5.4.5 INFRASTRUCTURE ASSETS - ROADSTiming variance in relation to Flood Damage Works - See Note 10

5.4 CAPITAL EXPENSES

Shire of Mount Manget


5.1 OPERATING REVENUES

5.2 OPERATING EXPENSE



Note 6: BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL

Account

Code Description

Council

Resolution Classification

Non Cash

Adjustment

Increase in

Available

Cash

Decrease in

Available Cash

Amended

Budget

Running

Balance

$ $ $ $

Surplus/(Deficit) on Budget Adoption 14,178

14,178

1221506 Flood Damage - WANDRRA Grant - Water Bores 220,000 234,178

1221506 Flood Damage - WANDRRA Grant - Flood Damage Works 1,950,000 2,184,178

1211505 Flood Damage - Water Bores (220,000) 1,964,178

1211505 Flood Damage - Flood Damage Works (1,950,000) 14,178

1332055 Caravan Park - Upgrade Power Outlets & Main Switchboard Stage 1 (69,608) (55,430)

1332055 Caravan Park - Replace Amenities (72,960) (128,390)

1332055 Caravan Park - Irrigation (2,315) (130,705)

Adjustment to Opening Surplus Opening Surplus(Deficit) (52,157) (182,862)

LGGC Financial Assistance Grant Operating Revenue 8,463 (174,399)

LGGC Local Road Grant Operating Revenue 2,132 (172,267)

Fire Prevention Grant Operating Revenue (4,376) (176,643)

Upgrade CCTV in Main Street Capital Revenue 25,000 (151,643)

Old Hospital Conservation Plan Capital Revenue (47,844) (199,487)

MRWA Direct Grant Operating Revenue 61,500 (137,987)

Illuminated Wind Indicator Capital Revenue (14,500) (152,487)

Non Potable Water supply Capital Revenue (1,000) (153,487)

Flood Damage - Water Bores Capital Revenue (100,000) (253,487)

Airport Asset Management Capital Revenue 3,000 (250,487)

Construct 2 Highway Entry Statements Capital Revenue (150,000) (400,487)

Caravan Park Amenities Upgrade Capital Revenue (9,000) (409,487)

Shire Office Conservation Capital Revenue 30,000 (379,487)

Senior Centre Upgrade Capital Revenue 25,000 (354,487)

Other Contributions, Reimbursement and Donations Operating Revenue (26,989) (381,476)

Moses Street - Industrial Subdivision - 7 Lots Capital Expenses 11,643 (369,833)

Caravan Park - Upgrade Power Outlets & Main Switchboard Stage 1 Capital Expenses 19,608 (350,225)

Caravan Park - Upgrade Power Outlets & Main Switchboard Stage 2 Capital Expenses (19,608) (369,833)

Caravan Park - Replace Amenities Capital Expenses (7,040) (376,873)

Caravan Park - Replace Treated Pine Barriers Capital Expenses 12,000 (364,873)

Shire Office - Water Ingress - Repair External Wall Capital Expenses (6,829) (371,702)

Shire Office - Install Additional Archive Storage Container Capital Expenses (5,000) (376,702)

Shire Office - Replace External Fence Capital Expenses 5,000 (371,702)

Shire Office Lot 162 - Refurbish Bathroom & Kitchen Capital Expenses 25,000 (346,702)

Depot - Erect Sheds Capital Expenses (15,000) (361,702)

Main Business Area - Install CCTV Cameras Capital Expenses 12,288 (349,414)

Race Course - Install Generator Capital Expenses 15,783 (333,631)

Plant & Equipment Replacement Capital Expenses 73,000 (260,631)

IT System Upgrade Capital Expenses (43,500) (304,131)

WANDRRA Flood Damage - Water Bores Capital Expenses 40,000 (264,131)

Drain Survey Capital Expenses (10,000) (274,131)

Purchase Computers (Tablets) - Elected members Capital Expenses 7,000 (267,131)

Construct Entry Statement Capital Expenses 150,000 (117,131)

Rate Revenue Operating Revenue 1,467 (115,664)

Profit on Asset Disposal Operating Revenue (17,384) (133,048)

Fees and Charges Operating Revenue (44,129) (177,177)

Interest Earning Operating Revenue (33,720) (210,897)

Other Revenue Operating Revenue (9,754) (220,651)

Employee Costs Operating Expenses 117,914 (102,737)

Material and Contracts Operating Expenses 13,611 (89,126)

Insurance Expense Operating Expenses 43,059 (46,067)

Other Expenditure Operating Expenses (9,197) (55,264)

Transfer from Reserves Capital Revenue 24,000 (31,264)

Transfer to Reserves Capital Expenses 19,793 (11,471)

Adjust (Profit)/Loss on Asset Disposal Operating Revenue 17,384 5,913

Amended Budget Closing Funding Surplus (Deficit) 0 2,920,034 (2,928,299) 5,913





Note 7: RECEIVABLES

Receivables - Rates and Rubbish Current Previous Total Receivables - General Current 30 Days 60 Days 90+Days

2014-15 2013-14 $ $ $ $

$ $ $ Receivables - General 54,086 1,012 352 14,887

Opening Arrears Previous Years 462,116 307,993 462,116

Recovery Costs 35,124 33,860 35,124 Accrued Income 0

Rates Levied this year 1,081,252 1,105,589 1,081,252 Total Receivables General Outstanding 70,337

Interest outstanding 67,182 0 67,182

Excess on rates 301 0 301

Back Rates 13/14 5,316 5,316

Instalment Surcharge 52 0 52

Medical Service Fee 272 0 272

Domestic Sanitation 28,560 0 28,560

Sanitation Commercial 6,895 0 6,895

Sanitation Pensioner Disc 1,082 0 1,082 Amounts shown above include GST (where applicable)

Emergency Levy 17,707 0 17,707

Less Collections to date (1,089,991) (871,793) (1,089,991)

Equals Current Outstanding 615,867 575,649 615,867

Net Rates Collectable 615,867

% Collected 69.05%

Comments/Notes - Receivables General




0

10

20

30

40

50

60

70

80


Am

ou

nt

%

Note 7 - Rates % Collected

2013-14

2014-15

Current

77%

30 Days

1%60 Days

1%

90+Days

21%

Note 7 - Accounts Receivable

(non-rates)



Program/Details Grant Provider Approval 2014-15 Variations Revised Recoup Status

GL Budget Additions Capital Operating Grant Received Not Received

(Deletions)

(Yes/No) $ $ $ $ $

GENERAL PURPOSE GRANTS

LGGC Financial Assistance Grant Government of WA Yes 1,321,476 8,463 1,329,939 1,329,939 997,454 332,485

LGGC Local Road Grant Government of WA Yes 305,874 2,132 308,006 308,006 231,005 77,001

LAW, ORDER, PUBLIC SAFETY

Fire Prevention Grant DFES Yes 11,000 (4,376) 6,624 6,624 0 6,624

Upgrade CCTV in Main street WAPOL Yes 25,000 25,000 25,000 4,197 20,803

EDUCATION & WELFARE

Youth Centre CLGF Yes 216,785 216,785 216,785 216,785 0

RECREATION AND CULTURE

Recreation Precinct/Skate park CLGF Yes 181,100 181,100 181,100 181,100 0

Recreation Precinct/Skate park DSR Yes 100,000 100,000 100,000 0 100,000

Recreation Precinct/Children's Playground Lottery west Yes 53,900 53,900 53,900 0 53,900

Old Hospital Conservation Plan Lottery west Yes 50,000 (47,844) 2,156 2,156 2,156 0

Swimming Pool Dept. Sports & Recreation 0 30,000 0

TRANSPORT

MRWA Direct Grant MRWA Yes 61,500 61,500 61,500 61,500 0

Street Lighting Subsidy Grant MRWA Yes 7,600 7,600 7,600 0 7,600

Roads to Recovery Grant Dept. Infrast & Transport Yes 92,000 92,000 92,000 0 92,000

BS Paynesville/Wondinong Road (SLK 4.2 & 18) Realign, Relocate Fence, Replace gritMRWA Yes 201,000 201,000 201,000 73,600 127,400

RRG Paynesville/Wondinong Road MRWA 100,000 100,000 100,000 40,000 60,000

WANDRRA Flood Damage Contribution Dept. Infrast & Transport 140,000 140,000 140,000 140,000 0

Illuminated Wind Indicator RADS Yes 22,500 (14,500) 8,000 8,000 0 8,000

Non Potable Water Supply RADS 4,000 (1,000) 3,000 3,000 0 3,000

Flood Damage - Water Bores WANDRRA 220,000 (100,000) 120,000 120,000 0 120,000

Flood Damage - Works WANDRRA 1,950,000 1,950,000 1,950,000 1,146,769 803,231

Airport Asset Management RADS 3,000 3,000 3,000

ECONOMIC SERVICES

Construct 2 Highway Entry Statements Dept. of Resources, Energy & Tourism 150,000 (150,000) 0 0 0 0

Energy Grants Credit Scheme 0 3,326 0

Caravan Park Amenities Upgrade Austrade 61,500 (9,000) 52,500 52,500 52,500 0

OTHER PROPERTY & SERVICES

Shire Office Conservation Lottery west Yes 30,000 30,000 30,000 30,000 0

Senior Centre Upgrade Lottery west Yes 25,000 25,000 25,000 8,156 16,844

OTHER CONTRIBUTIONS, REIMBURSEMENTS AND DONATIONS 111,681 (26,989) 84,692 84,692 77,151 7,541

5,300,416 (198,614) 3,303,441 1,798,361 5,101,802 3,295,699 1,836,429




Note 8: GRANTS AND CONTRIBUTIONS


Note 9: Cash Backed Reserve

2014-15

Name

Opening

Balance

Budget

Interest

Earned

Actual

Interest

Earned

Budget

Transfers

In (+)

Actual

Transfers In

(+)

Budget

Transfers Out

(-)

Actual

Transfers

Out (-)

Transfer out

Reference

Budget

Closing

Balance

Actual YTD

Closing Balance

$ $ $ $ $ $ $ $ $

Leave Reserve 34,620 779 589 35,399 35,210

Airport Reserve 158,065 3,558 2,691 0 0 161,622 160,756

Building Reserve 489,512 11,018 8,334 0 500,530 497,846

Plant Reserve 126,762 2,853 2,158 129,615 128,920

Community Bus Reserve 42,312 952 720 43,264 43,032

Road Reserve 155,030 3,489 2,639 158,519 157,669

Infrastructure Reserve 666,436 15,000 11,346 681,436 677,782

Housing Construction Reserve 3,810 86 65 0 3,896 3,875

CLGF Recreation Precinct/Youth Centre 0 8,931 5,650 397,885 397,885 0 406,816 403,535

1,676,546 46,667 34,194 397,885 397,885 0 0 0 2,121,098 2,108,625




0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

Leave Reserve Airport Reserve Building Reserve Plant Reserve Community Bus

Reserve

Road Reserve Infrastructure

Reserve

Housing

Construction

Reserve

CLGF Recreation

Precinct/Youth

Centre

Note 9 - Year To Date Reserve Balance to End of Year Estimate Budget Closing Balance

Actual YTD Closing

Balance



Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Cost Accum Depr Proceeds

Profit

(Loss)

Annual Budget

Profit/(Loss)

Actual

Profit/(Loss)

Variance

(Under)Over

$ $ $ $ $ $ $

0 0 0 0 Property, Plant & Equipment 25,194 6,000 (19,194)

10,000 0 11,000 1,000 136 Laurie Str 0

0 0 5,000 5,000 Ford Courier 0

36,616 23,700 25,909 12,993 Toyota Prado 0

0 0

0 0

0 0

010,000 23,700 41,909 18,993 Totals 25,194 6,000 (19,194)

Comments - Capital Disposal/Replacements



Actual YTD Profit/(Loss) of Asset Disposal

Disposals

Current Budget

YTD For the Period Ended 28 February 2015







Grants Reserves Borrowing Total Annual Budget Actual

Variance

(Under)Over

$ $ $

Property, Plant & Equipment

0 0 0 0 Land for Resale 0 0 0

0 0 0 0 Land and Buildings 952,506 490,907 (461,599)

0 0 0 0 Plant & Equipment 48,217 65,299 17,082

0 0 0 0 Furniture & Equipment 47,500 5,345 (42,155)

Infrastructure

0 0 0 0 Roadworks 2,824,000 1,796,933 (1,027,067)

0 0 0 0 Drainage 0 0 0

0 0 0 0 Bridges 0 0 0

0 0 0 0 Footpath & Cycleways 0 0 0

0 0 0 0 Parks, Gardens & Reserves 311,100 (311,100)

0 0 0 0 Airports 33,000 7,990 (25,011)

0 0 0 0 Sewerage 0 0

0 0 0 0 Other Infrastructure 5,000 7,580 2,580

0 0 0 0 Totals 4,221,323 2,374,053 (1,847,270)

Comments - Capital Acquisitions

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $

0 Airport - Replace Illuminated Wind Indicator 27,000 3,436 (23,565)

Airport - Water Supply Renew Tank/Stand 6,000 4,554 (1,446)

0 0 0 0 Capital Totals 33,000 7,990 (25,011)

Contributions Information

Summary Acquisitions

Current Budget



Airport Infrastructure

Current Budget








Variance

(Under)Over

$ $ $

RTC - Upgrade Youth Centre 216,785 2,175 (214,610)

0 Lot 225 Watson Street - Construct Two Units 200,000 199,316 (684)

Lot 225 Watson Street - Landscaping/Window Treatments 25,000 24,523 (477)

0 Recreation Precinct Playground 53,900 0 (53,900)

Museum - Install Guttering - Main Shed 6,000 0 (6,000)

Moses Street - Industrial Subdivision - 7 Lots 63,357 63,357 0

0 Caravan Park - Upgrade Power Outlets & Main Switchboard Stage 150,000 18,182 (31,818)

Caravan Park - Upgrade Power Outlets & Main Switchboard Stage 244,608 0 (44,608)

0 Caravan Park - Replace Amenities 80,000 50,431 (29,569)

0 Caravan Park - Irrigation 25,315 24,782 (533)

Caravan Park - Extend Veranda Camp Kitchen 12,000 1,935 (10,065)

Caravan Park - Replace Treated Pine Barriers 0 0 0

Shire Office - Water Ingress - Repair External Walls, Roofing and painting31,829 31,829 0

0 Shire Office - Replace Blinds 5,000 4,771 (229)

0 Shire Office - Replace External Fence 10,000 2,940 (7,060)

0 Shire Office Lot 162 - Refurbish Bathroom & Kitchen 0 0 0

0 Shire Office - Install Additional Archive Storage Container 10,000 3,523 (6,477)

Depot - Erect Sheds 25,000 0 (25,000)

Senior Centre - Toilets, Kitchen & Storage 71,000 40,431 (30,569)

Main Business Area - Install CCTV Cameras 22,712 22,712 0

0 0 0 0 Capital Totals 952,506 490,907 (461,599)


Land and Buildings

Current Budget








Variance

(Under)Over

$ $ $

0 IT System Upgrade 43,500 0 (43,500)

0 Replace Office Computers 4,000 5,345 1,345

0 0 0 0 Capital Totals 47,500 5,345 (42,155)

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $

0 Upgrade Irrigation Water Supply 30,000 0 (30,000)

Recreation Precinct & Skatepark 281,100 0 (281,100)

0 0 0 0 Capital Totals 311,100 0 (311,100)


$ $ $

0 Race Course - Install Generator 9,217 9,217 0

0 As per Plant Replacement Program 39,000 56,082 17,082

0 0 0 0 Capital Totals 48,217 65,299 17,082


Furniture & Equipment

Current Budget


Contributions InformationParks & Gardens

Current Budget


Contributions InformationPlant & Equipment

Current Budget








$ $ $

WANDRRA Flood Damage Contribution

(Yoweragabbie/Wogarno, Nalbarra and

Wondinong Roads 140,000 (140,000)

WANDRRA Flood Damage - Water Bores 180,000 178,354 (1,646)

WANDRRA Flood Damage - Works 1,950,000 1,521,561 (428,439)

0

RRG Paynesville/Wondinong (SLK 0.015 to

SLK 3.45) Reform 150,000 2,719 (147,281)

0

BS Paynesville/Wondinong Road (SLK 4.2 &

18) Realign, relocate fence, replace grid 302,000 94,299 (207,701)

0 Urban Roads Reseal 92,000 0 (92,000)

Drain Survey 10,000

0 0 0 0 Capital Totals 2,824,000 1,796,933 (1,017,067)


Variance

(Under)Over

$ $ $

Museum - Install Security Cameras - Main Shed 5,000 7,580 2,580

0 0 0 0 Capital Totals 5,000 7,580 2,580

Contributions InformationRoads

Current Budget



Other Infrastructure

Current Budget



Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount AmountClosing

BalanceDescription 1-Jul-14 Received Paid 31-Jul-14

$ $ $ $History Books 0 0 0 0

Future Directions Committee 390 0 0 390

Mt Magnet Chamber of Commerce 924 0 0 924

Tennis Club 185 0 (185) 0

Safer WA Committee 549 0 0 549

Shire Practice 0 0 0 0

Other Deposits 5,096 901 5,997

Mt Magnet Gold Pty Ltd 255,880 713 (256,593) (0)

Midwest Vanadium Pty Ltd 415,612 8,118 0 423,730

678,636 9,732 (256,778) 431,590






12.5 Monthly Report - Accounts for Payment to 28 February 2015

File: FI-APAY

Officer: Maureen Murat - Finance Manager

Amended By: Nil



Application Accounts for payment totalling $634,021.83

Represented by-

EFT’s 5480 to 5571 $604,454.15 Municipal Account

Cheques 13464 to 13466 $29,567.68 Municipal Account

Total $634,021.83

Background

Nil

Comment

Nil

Consultation

Nil


Local Government Act 1995

Policy Implications

Nil


Nil


Nil

Voting Requirements

Simple Majority


Moved: Seconded:

That Council note the payment of accounts for payment totalling $634,021.83.

Represented by-

EFT’s 5480 to 5571 $604,454.15 Municipal Account

Cheques 13464 to 13466 $29,567.68 Municipal Account

Total $634,021.83

CARRIED/LOST


List of Accounts submitted to the Ordinary Meeting of Council held on 20 March 2015.

Confirmation in respect of Accounts Authorised for payment by the CEO.

Accounts Authorised For Payment

Voucher

No Date Payee’s Name Particulars

Amount of

Payment

Other Funds

Trust

EFT5480 02/02/2015 PIVOTEL SATELLITE PTY

LIMITED

Satellite Phone Account 15/01/15 to

14/02/15

-225.00

EFT5481 02/02/2015 WESTNET PTY LTD Internet Account - February 2015 -454.64

EFT5482 03/02/2015 M2 COMMANDER PTY LIMITED Network Charges Contract - January

2015

-137.98

Direct 05/02/2015 PAYROLL PPE 03/02/15 -32724.99

EFT5483 18/02/2015 MITCHELL & BROWN Lot 225 Watson - Unit 1 & Unit 2 -

Supply Split System Air

conditioning Units

-1899.00

EFT5484 18/02/2015 AERODROME MANAGEMENT

SERVICES PTY LTD

Airport - Aerodrome Annual

Technical Inspection & Annual

Electrical Technical Inspection - January 2015; ARO Training Course

- William Moses; Landing Data -

January 2015

-15574.73

EFT5485 18/02/2015 AIRPORT LIGHTING

SPECIALIST PTY LTD

Airport - Solid State Relay for IWI -93.50

EFT5486 18/02/2015 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax

Credits - January 2015

-23.87

EFT5487 18/02/2015 ALEXANDER INSTALLATION

SERVICE PTY LIMITED

Pool - Check/Change Faulty RCD;

Lot 43 Hepburn - Bathroom - Supply

& Install 2x 4 Gang Power Points,

Replace existing 3in1

fan/light/heater with Exhaust Fan; Replace Ceiling Light with LED

Oyster Light, Service A/C Units;

Depot - Repair A/C Unit

-1219.90

EFT5488 18/02/2015 AUSTRALIA POST Postage - December 2014, January

2015

-242.74

EFT5489 18/02/2015 BENGINEERING TRANSPORT

EQUIPMENT P/L

1DOZ344 - Nissan Tip Truck - Parts -209.36

EFT5490 18/02/2015 BP Australia (RELIANCE

PETROLEUM/CENTREL PTY

LTD)

Fuel and Oils Account - January

2015

-441.39

EFT5491 18/02/2015 CALTEX SWAGMAN

ROADHOUSE MOUNT MAGNET

Catering - Australia Day 2015 -195.00

EFT5492 18/02/2015 CANINE CONTROL Ranger Duties - Saturday 07/02/15,

Wednesday 11/02/15, & Thursday 12/02/2015

-1937.53

EFT5493 18/02/2015 CHEFMASTER AUSTRALIA Cleaning Supplies - Bin Liners -219.90

EFT5494 18/02/2015 CHILD SUPPORT AGENCY Payroll Deductions -388.64

EFT5495 18/02/2015 COURIER AUSTRALIA Freight - Various -173.85

EFT5496 18/02/2015 DEAN CONTRACTING PTY LTD Tender 14/15 - 01 Miscellaneous -

Rural Road Works (Wondinong - Paynesville Road) - January

Progress Claim # 1

-89331.00

EFT5497 18/02/2015 FOURIER TECHNOLOGIES PTY

LTD

ICT Review - Technology Review

16/12/14 to 19/12/14 plus

Disbursements

-6934.62

EFT5498 18/02/2015 GERALDTON MOWER &

REPAIRS SPECIALIST

MA 178 - Toro Ride-On Mower -

Parts

-35.20

EFT5499 18/02/2015 GERALDTON MURCHISON

FREIGHT

Freight - Various -594.00

EFT5500 18/02/2015 GRAHAM CROASDALE Lot 162 Hepburn Street - Demolish

Shed

-950.00

EFT5501 18/02/2015 GREENFIELD TECHNICAL

SERVICES

Professional Services - Engineering

Consultant - Black Spot Project -

15/12/14 to 26/01/15 Cue Paynesville Road; Flood Damage

Works 05/01/15 to 26/01/15; Works

Assistantance Wondinong

Paynesville Road - 08/12/14 to

26/01/15

-11733.53

EFT5502 18/02/2015 HITACHI CONSTRUCTION

MACHINERY (AUSTRALIA) PTY

LTD

1DOZ344 - Nissan Tip Truck -

Filters

-31.25

EFT5503 18/02/2015 JR & A HERSEY PTY LTD Public Works - Hardware,

Consumables & Safety Supplies

-764.44

EFT5504 18/02/2015 LANDGATE Mining Tenement Schedule -270.10

EFT5505 18/02/2015 LSE CIVIL SERVICES Flood Damage Supervision -

12/01/15 to 24/01/15; 25/01/15 to

07/02/15

-12551.00

EFT5506 18/02/2015 MCLEODS BARRISTERS &

SOLICITORS

Recovery Costs -5447.40

EFT5507 18/02/2015 MIDWEST TRACTORS Parks & Gardens - KIOTI KZ2552

Ride-On Mower

-5570.34


Voucher


Amount of

Payment

Other Funds

Trust

EFT5508 18/02/2015 MT MAGNET WASTE DISPOSAL Pool - Forklift Hire for Chlorine

Cylinder Exchange

-55.00

EFT5509 18/02/2015 MTF SERVICES Flood Damage Works - Tender 13/14-04 - Hired Road Construction

Plant with Operators - Cycle #9

-74354.50

EFT5510 18/02/2015 MURCHISON HARDWARE Hardware Account - December

2014; January 2015

-2115.55

EFT5511 18/02/2015 MURCHISON ORGANISATION

PTY LTD T/AS COMMERCIAL

CLUB HOTEL

2014 Christmas Dinner & Beverages

- Staff and Community - 05/12/2014

-5238.00

EFT5512 18/02/2015 ORICA AUSTRALIA PTY LTD Pool - Chlorine Gas Cylinder -405.90

EFT5513 18/02/2015 PERFECT COMPUTER

SOLUTIONS

Computer Services -12/01/15 to

02/02/15

-255.00

EFT5514 18/02/2015 RECORDS ARCHIVES

HISTORICAL MANAGEMENT /KIM BOULTON

Professional Services - Review of

Record Keeping Systems - Final Report Detail 18/01/15 & Site Visit -

Training 10/02/15 to 12/02/15

-2970.00

EFT5515 18/02/2015 RSM BIRD CAMERON Professional Services - Accounting -

January 2015

-5532.36

EFT5516 18/02/2015 SIGMA CHEMICALS Swimming Pool - Water Testing

Strips

-324.45

EFT5517 18/02/2015 SKIPPERS AVIATION Consultant - Records/Archives -

Return Flight Perth to Mount

Magnet February 2015

-592.00

EFT5518 18/02/2015 STAPLES AUSTRALIA PTY LTD Stationery Supplies; Photocopying

Charges 20/12/14 to 20/01/15

-693.45

EFT5519 18/02/2015 THE LUSCOMBE SYNDICATE Library, Caravan Park - Cleaning

Supplies

-106.85

EFT5520 18/02/2015 TOLL IPEC PTY LTD Freight - Various -184.52

EFT5521 18/02/2015 TOTALLY WORKWEAR -

GERALDTON

Staff Uniforms -335.49

EFT5522 18/02/2015 TRUCK CENTRE (WA) PTY LTD MA 2132 - Filter Kit -123.46

EFT5523 18/02/2015 VIDGUARD SECURITY

SYSTEMS

Security Monitoring Fees -

February 2015 - Lot 618 - Mining &

Pastoral Museum; Pool

-77.00

EFT5524 18/02/2015 VINIDEX Caravan Park - Irrigation Parts -63.47

EFT5525 18/02/2015 WINGZONE PTY LTD IGA Account - August, October, December 2014 & January 2015

-1559.92

EFT5526 18/02/2015 William Edward MOSES Reimbursement - ARO Training - Fuel Costs & Parking Fees

-151.75

Direct 19/02/2015 PAYROLL PPE 17/02/15 -31746.34

EFT5527 19/02/2015 HORIZON POWER Town Street Lighting - Electricity

Account January 2015

-4405.86

EFT5528 19/02/2015 TELSTRA Mobile Phone Accounts - February

2015

-161.45

EFT5529 19/02/2015 WATER CORPORATION Old Hospital - Water Use & Service

Charge

-120.27

EFT5530 24/02/2015 COURIER AUSTRALIA Freight -13.34


FREIGHT

Freight -792.00

EFT5532 24/02/2015 MTF SERVICES Flood Damage Works - Tender 13/14-04 - Hired Road Construction

Plant with Operators - Cycle #10

-198902.00

EFT5533 24/02/2015 QUBE LOGISTICS Freight -106.57

EFT5534 24/02/2015 THE BLOCK MAKERS Administration Fence - Limestone

Blocks

-1532.52

EFT5535 24/02/2015 THE LUSCOMBE SYNDICATE Cleaning Products -338.84

EFT5536 24/02/2015 WA LOCAL GOVERNMENT

ASSOCIATION

Advertisement - January 2015 -

Review of Local Laws

-1265.95

EFT5537 24/02/2015 WA TREASURY CORPORATION Loan #38 - Principal Repayment & Interest

-6823.88

EFT5538 27/02/2015 AUSTRALIAN SUPER Superannuation Contributions -1747.66

EFT5539 27/02/2015 HOST PLUS Superannuation Contributions -837.48

EFT5540 27/02/2015 OPTIMUM CORPORATE SUPER Superannuation Contributions -1584.84

EFT5541 27/02/2015 WA LOCAL GOVT SUPER PLAN

PTY LTD

Superannuation Contributions -19925.76

EFT5542 27/02/2015 EASTLAND MINING &

ELECTRICAL

Oval Dam - Install Electrical Works

to New Submersible Pump & Upgrade Electrical Trip Out Switch;

Lot 460 Jensen Close - Install

Smoke Alarms and Electrical RCD

to Main Dist Board

-1200.00

EFT5543 27/02/2015 FLETCHER COMMUNICATIONS Insurance Claim - Lightning Strike

19/12/2014 - 2 x Nortel 7316

Telephone Handsets

-550.00

EFT5544 27/02/2015 AERODROME MANAGEMENT

SERVICES PTY LTD

Airport - Preparation of Transport

Security Program (TSP)

-5280.00


Voucher


Amount of

Payment

Other Funds

Trust

EFT5545 27/02/2015 BP MECHANICAL

MAINTENANCE

MA 006 - Diagnose Hydraulic

Fault,Install New RH Joystick, Change Filter; MA 2155 - Sweeper -

Diagnose & Rectify Fault; MA

2099 - 60000Km Service; 1 DOZ

344 - Service, Reseal Sidetipper

Cylinders; MA 2132 - 66440 Km

Service; MA 2170 - Fit Fire

Extinguisher Bracket to Boom; MA 2 - 90777Km Service; MA 3054 -

SAM Trailer - Cut Access Hole &

Cover

-3505.04

EFT5546 27/02/2015 CHILD SUPPORT AGENCY Payroll Deductions -388.64

EFT5547 27/02/2015 COURIER AUSTRALIA Freight -12.35

EFT5548 27/02/2015 DALLCON Lot 366 Hepburn - Supply & Deliver

Complete Set of Septic Tanks, Bases & Trafficable Lids

-1738.00

EFT5549 27/02/2015 DEPARTMENT OF FIRE AND EMERGENCY SERVICES

Emergency Services Levy 2014/2015 - ESLB 3rd Qtr

Contribution

-10227.98

EFT5550 27/02/2015 FITZGERALD STRATEGIES Council - Registration Fee for WA

Local Government Insurance Pool

Inaugural Meeting - 27/03/2015

-100.00

EFT5551 27/02/2015 FIVE STAR BUSINESS

EQUIPMENT &

COMMUNICATIONS

Computer Software - i2 Conversion

Server Software 2 Years Licence &

Upgrade plus Remote Installation

-1999.80


FREIGHT

Freight - Various -792.00

EFT5553 27/02/2015 KWIK KOPY PERTH CBD Administration - Stationery -1151.54

EFT5554 27/02/2015 LOCAL COMMUNITY

INSURANCE SERVICES

Donation - Mount Magnet Seniors

Group - Annual Public & Products

Liability & Volunteer Workers

Insurance Renewal 03/04/2015 to

03/04/2016

-921.80

EFT5555 27/02/2015 LSE CIVIL SERVICES Flood Damage Supervision -

08/02/15 to 21/02/15

-9240.00

EFT5556 27/02/2015 MOUNT MAGNET MEATS 2015 Australia Day Celebrations -

BBQ Meat

-285.00

EFT5557 27/02/2015 MT MAGNET POST &

LOTTERIES

0 MA - 1x Battery (Key) -3.25

EFT5558 27/02/2015 OUTBACK GEMS Visitor Centre - Merchandise -369.70

EFT5559 27/02/2015 PEST-A-KILL WA Lot 366 Hepburn Street - Senior

Citizens Building - Termite

Treatment Prior to Building Install

on 18/02/2015

-1391.00

EFT5560 27/02/2015 ROBERT JOHN AYRE Rates Refund for Assessment 25 -1666.17

EFT5561 27/02/2015 SKIPPERS AVIATION Consultant - Financial Review -

Return Flight Perth to Mount

Magnet - Perth 23/02/2015-27/02/2015

-592.00

EFT5562 27/02/2015 STAPLES AUSTRALIA PTY LTD Photocopying Charges - 20/01/2015

to 20/02/2015

-654.88

EFT5563 27/02/2015 STATEWIDE STEEL/BIBBY

FINANCIAL SERVICES

AUSTRLIAPTY LTD

Caravan Park - Camp Kitchen

Extension - Building Supplies

-1732.94

EFT5564 27/02/2015 THE BLOCK MAKERS Administration Fence - Bevelled

Blocks

-511.80

EFT5565 27/02/2015 THE LUSCOMBE SYNDICATE Consumables -113.85

EFT5566 27/02/2015 TELSTRA Phone Account - March 2015 -2766.79

EFT5567 19/02/2015 RANGELANDS FIBRE & PRODUCE ASSOCIATION

Bond Refund - Recreation Centre Hire

-550.00

EFT5568 19/02/2015 RANI HUTCHINSON Bond Refund - Hire 20 x Chairs -20.00

EFT5569 29/12/2014 CBA MASTERCARD CBA Mastercard Payment 25/11/14

to 24/12/14 - CEO - UPS Power

Systems Australia - Powersheld

SafeGuard, CEO Office; Nitro PDF -

CD; Pacestar Software - Edge

Diagrammer; Wilson Parking - Parking at Jandakot - ARO Course;

Perth Airport - Parking - Pick up

Adrian - Fourier Technology

-523.79


to 23/01/15 - CEO - Commonwealth

Bank - Annual Fee; Halls Creek

Travel & Tourism - Accommodation

Booking for Bill Moses for ARO

Training

-520.00


Voucher


Amount of

Payment

Other Funds

Trust


to 25/02/15 - CEO - Murchison Hardware - Lot 43 Patching

Materials; HT Staff - Advertisement

- Tourism Officer; SEEK.COM -

Advertisement - Tourism Officer

-397.50

13464 20/02/2015 HORIZON POWER Electricity Accounts - Various -

06/12/14 to 06/02/15

-15147.06

13465 26/02/2015 THE REGISTRAR,

MAGISTRATES COURT

Occasional Auctioneer's Licence -

Auction Sales Act 1973 - Warren

Olsen 30/05/2015 - Sale of

Residential Blocks

-65.00

13466 26/02/2015 WATER CORPORATION Water Use & Service Charges -Various - 16/12/14 to 17/02/15

-14355.62

Municipal Fund -$634,021.83 0.00

Trust Fund Accounts 0.00 -$570.00

Loan Capital Accounts 0.00 0.00

Trading Fund Accounts 0.00 0.00

Other Fund Accounts 0.00 0.00

TOTAL -$634,021.83 -$570.00


12.6 Compliance Audit Return 2014

Officer: Chief Executive Officer

Amended By: Nil



Matter for Consideration

To consider and, if thought fit, to adopt the Compliance Audit Return (CAR) for the

calendar year ended 31 December 2014.

Background

Each local government is to carry out a compliance audit in respect of each calendar

year against the requirements established by the Department of Local Government, and

to formally adopt the Compliance Audit Return by an absolute majority.

Comment

Regulations were amended two or three years ago to require the CAR to be reported to

the Audit Committee in the first instance, and for the Audit Committee to subsequently

report to the Council with a recommendation in respect of the CAR.

After the Compliance Audit Return has been presented to the Council, a certified copy

of the Return along with the relevant section of the minutes and any additional

information explaining or qualifying the compliance audit is to be submitted to the

Director General, Department of Local Government and Regional Development by

March 31 in the following year.

Although a few non-compliances have been discovered, it should be noted that some of

these have already been remedied since the review period. For example, the Council

reviewed the delegations to the CEO at its February 2015 ordinary meeting; as part of

that process, a limit was set for the maximum value of goods to be disposed of under

delegated authority as required by paragraph 5.43 (d) of the Act.

As I did not commence my employment with the Shire of Mount Magnet until 4

November 2014, I have no personal knowledge of events or compliance matters during

most of the subject period. It was therefore not appropriate to complete this year’s

Compliance Audit Return as a “flick and tick” exercise; considerable research has

therefore been undertaken to find evidence in support of answers to the questions in the

Return.

It should also be noted that councillors cannot have any direct knowledge of most of the

compliance issues that the Compliance Audit Return endeavours to audit. Council

necessarily relies on the advice of its officers, and I believe that we have protected the

Council in this regard to the best of our ability.

However, taking the lack of any direct knowledge of the review period by the CEO

together with the lack of any direct knowledge of most of the issues by councillors, it is

recommended that the Council considers qualifying the resolution to adopt the

Compliance Audit Return.

Consultation

Finance Manager

Administration Supervisor



Regulation 14 of the Local Government (Audit) Regulations 1996.

Risk Analysis

Nil.

Policy Implications

None yet identified. The Shire is currently undertaking a review of policies, and

policies are measured against the legislation as part of that review.


There are no direct financial implications.


Although completion and submission of the Compliance Audit Return has no particular

strategic significance in itself, it's timely adoption and submission will go a long way to

maintaining the confidence of the Department of Local Government in the ability of the

Council to properly manage its affairs.

Voting Requirements

Simple Majority


Moved: Seconded:

That, in accordance with the recommendation of the Audit Committee:

1. It be noted that the Chief Executive Officer commenced his duty with the Shire of

Mount Magnet on the 4th of November 2014, and consequently has little direct

knowledge of the period under review.

2. It also be noted that councillors have no direct knowledge of most of the issues with

which the Compliance Audit Return is concerned, and therefore rely on the

knowledge and advice of the Chief Executive Officer.

3. With these qualifications, the 2014 Compliance Audit Return be adopted.

CARRIED/LOST


Mount Magnet - Compliance Audit Return 2014

No Reference Question Response Comments Respondent

1 s3.59(2)(a)(b)(c) F&G Reg 7,9

Has the local government prepared a business plan for each major trading undertaking in 2014.

N/A Warren Olsen

2 s3.59(2)(a)(b)(c) F&G Reg 7,10

Has the local government prepared a business plan for each major land transaction that was not exempt in 2014.

N/A Warren Olsen

3 s3.59(2)(a)(b)(c) F&G Reg 7,10

Has the local government prepared a business plan before entering into each land transaction that was preparatory to entry into a major land transaction in 2014.

N/A Warren Olsen

4 s3.59(4) Has the local government given Statewide public notice of each proposal to commence a major trading undertaking or enter into a major land transaction for 2014.

N/A Warren Olsen

5 s3.59(5) Did the Council, during 2014, resolve to proceed with each major land transaction or trading undertaking by absolute majority.

N/A Warren Olsen

Commercial Enterprises by Local Governments

Certified Copy of ReturnPlease submit a signed copy to the Director General of the Department of Local Government and Communities together with a copy of section of relevant minutes.

1 of 10

Department of Local Government and Communities - Compliance Audit Return



1 s5.16, 5.17, 5.18 Were all delegations to committees resolved by absolute majority.

N/A There are no delegations to committees

Warren Olsen

2 s5.16, 5.17, 5.18 Were all delegations to committees in writing.


Warren Olsen

3 s5.16, 5.17, 5.18 Were all delegations to committees within the limits specified in section 5.17.


Warren Olsen

4 s5.16, 5.17, 5.18 Were all delegations to committees recorded in a register of delegations.


Warren Olsen

5 s5.18 Has Council reviewed delegations to its committees in the 2013/2014 financial year.


Warren Olsen

6 s5.42(1),5.43 Admin Reg 18G

Did the powers and duties of the Council delegated to the CEO exclude those as listed in section 5.43 of the Act.

No A limit should be set for the maximum value of goods to be disposed of under delegated authority, for the purpose of paragraph 5.43 (d).

Warren Olsen

7 s5.42(1)(2) Admin Reg 18G

Were all delegations to the CEO resolved by an absolute majority.

Yes Warren Olsen

8 s5.42(1)(2) Admin Reg 18G

Were all delegations to the CEO in writing.

Yes Warren Olsen

9 s5.44(2) Were all delegations by the CEO to any employee in writing.

Yes Warren Olsen

10 s5.45(1)(b) Were all decisions by the Council to amend or revoke a delegation made by absolute majority.

N/A Warren Olsen

11 s5.46(1) Has the CEO kept a register of all delegations made under the Act to him and to other employees.

Yes Warren Olsen

12 s5.46(2) Were all delegations made under Division 4 of Part 5 of the Act reviewed by the delegator at least once during the 2013/2014 financial year.

Yes Warren Olsen

13 s5.46(3) Admin Reg 19

Did all persons exercising a delegated power or duty under the Act keep, on all occasions, a written record as required.

Yes Warren Olsen

Delegation of Power / Duty


1 s5.67 If a member disclosed an interest, did he/she ensure that they did not remain present to participate in any discussion or decision-making procedure relating to the matter in which the interest was disclosed (not including participation approvals granted under s5.68).

Yes We have verified this by comparing the disclosures register to the minutes of the meetings at which disclosures were made

Warren Olsen

Disclosure of Interest

2 of 10




2 s5.68(2) Were all decisions made under section 5.68(1), and the extent of participation allowed, recorded in the minutes of Council and Committee meetings.

N/A In every case where a disclosure was made, the member left the meeting

Warren Olsen

3 s5.73 Were disclosures under section 5.65 or 5.70 recorded in the minutes of the meeting at which the disclosure was made.

Yes Warren Olsen

4 s5.75(1) Admin Reg 22 Form 2

Was a primary return lodged by all newly elected members within three months of their start day.

Yes Warren Olsen


Was a primary return lodged by all newly designated employees within three months of their start day.

Yes Warren Olsen


Was an annual return lodged by all continuing elected members by 31 August 2014.

Yes Warren Olsen


Was an annual return lodged by all designated employees by 31 August 2014.

Yes Warren Olsen

8 s5.77 On receipt of a primary or annual return, did the CEO, (or the Mayor/ President in the case of the CEO’s return) on all occasions, give written acknowledgment of having received the return.

Yes Warren Olsen

9 s5.88(1)(2) Admin Reg 28

Did the CEO keep a register of financial interests which contained the returns lodged under section 5.75 and 5.76

Yes Warren Olsen

10 s5.88(1)(2) Admin Reg 28

Did the CEO keep a register of financial interests which contained a record of disclosures made under sections 5.65, 5.70 and 5.71, in the form prescribed in Administration Regulation 28.

Yes Form could be improved Warren Olsen

11 s5.88 (3) Has the CEO removed all returns from the register when a person ceased to be a person required to lodge a return under section 5.75 or 5.76.

Yes Warren Olsen

12 s5.88(4) Have all returns lodged under section 5.75 or 5.76 and removed from the register, been kept for a period of at least five years, after the person who lodged the return ceased to be a council member or designated employee.

Yes Warren Olsen

13 s5.103 Admin Reg 34C & Rules of Conduct Reg 11

Where an elected member or an employee disclosed an interest in a matter discussed at a Council or committee meeting where there was a reasonable belief that the impartiality of the person having the interest would be adversely affected, was it recorded in the minutes.

Yes Warren Olsen

3 of 10




14 s5.70(2) Where an employee had an interest in any matter in respect of which the employee provided advice or a report directly to the Council or a Committee, did that person disclose the nature of that interest when giving the advice or report.

No Warren Olsen

15 s5.70(3) Where an employee disclosed an interest under s5.70(2), did that person also disclose the extent of that interest when required to do so by the Council or a Committee.

N/A Extent of interest not required to be disclosed by any meeting within the review period

Warren Olsen

16 s5.103(3) Admin Reg 34B

Has the CEO kept a register of all notifiable gifts received by Council members and employees.

Yes The register exists and is compliant; no gifts were registered during the review period.

Warren Olsen


1 s3.58(3) Was local public notice given prior to disposal for any property not disposed of by public auction or tender (except where excluded by Section 3.58(5)).

N/A The only disposal was to the University of Western Australia. The transaction would be excluded by s. 3.58 (5) (d) and Reg. 30 (2) (b) (i) as it was to a body whose objects are educational.

Warren Olsen

2 s3.58(4) Where the local government disposed of property under section 3.58(3), did it provide details, as prescribed by section 3.58(4), in the required local public notice for each disposal of property.

N/A Warren Olsen

Disposal of Property


1 Elect Reg 30G (1) Did the CEO establish and maintain an electoral gift register and ensure that all 'disclosure of gifts' forms completed by candidates and received by the CEO were placed on the electoral gift register at the time of receipt by the CEO and in a manner that clearly identifies and distinguishes the candidates.

N/A There was no election during the period.

Warren Olsen

Elections


1 s7.1A Has the local government established an audit committee and appointed members by absolute majority in accordance with section 7.1A of the Act.

Yes Resolution no. 2013-11-01 (1 November 2013)

Warren Olsen

Finance

4 of 10




2 s7.1B Where a local government determined to delegate to its audit committee any powers or duties under Part 7 of the Act, did it do so by absolute majority.

N/A No powers or duties are delegated to the Audit Committee

Warren Olsen

3 s7.3 Was the person(s) appointed by the local government to be its auditor, a registered company auditor.

Yes Reg. Co. Auditor # 302989 and # 302919

Warren Olsen

4 s7.3 Was the person(s) appointed by the local government to be its auditor, an approved auditor.

No The auditor is not required to be "an approved auditor". S7.3 requires the auditor to be either a registered company auditor OR "an approved auditor".

Furthermore, the requirement is redundant. The clause was included in the 1995 Act to cover situations where a registered local government auditor could continue as an auditor of a local government after 1 July 1996. None of those practising at that time remain.

Warren Olsen

5 s7.3, 7.6(3) Was the person or persons appointed by the local government to be its auditor, appointed by an absolute majority decision of Council.

Yes Resolution no. 2014-02-15 (7 February 2014)

Warren Olsen

6 Audit Reg 10 Was the Auditor’s report for the financial year ended 30 June 2014 received by the local government within 30 days of completion of the audit.

Yes The Auditor’s report was dated 25th September 2014; the Annual Report and audited financial statements (including the Auditor’s report) was considered by the Audit Committee and adopted by the Council on 3 October 2014.

Warren Olsen

7 s7.9(1) Was the Auditor’s report for 2013/2014 received by the local government by 31 December 2014.

Yes The Auditor’s report was dated 25th September 2014; the Annual Report and audited financial statements (including the Auditor’s report) was considered by the Audit Committee and adopted by the Council on 3 October 2014.

Warren Olsen

8 S7.12A(3), (4) Where the local government determined that matters raised in the auditor’s report prepared under s7.9(1) of the Act required action to be taken by the local government, was that action undertaken.

N/A Warren Olsen

5 of 10




9 S7.12A(3), (4) Where the local government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a report prepared on any actions undertaken.

N/A Warren Olsen

10 S7.12A(3), (4) Where the local government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a copy of the report forwarded to the Minister by the end of the financial year or 6 months after the last report prepared under s7.9 was received by the local government whichever was the latest in time.

N/A Warren Olsen

11 Audit Reg 7 Did the agreement between the local government and its auditor include the objectives of the audit.

Yes Warren Olsen

12 Audit Reg 7 Did the agreement between the local government and its auditor include the scope of the audit.

Yes Warren Olsen

13 Audit Reg 7 Did the agreement between the local government and its auditor include a plan for the audit.

Yes Warren Olsen

14 Audit Reg 7 Did the agreement between the local government and its auditor include details of the remuneration and expenses to be paid to the auditor.

Yes Warren Olsen

15 Audit Reg 7 Did the agreement between the local government and its auditor include the method to be used by the local government to communicate with, and supply information to, the auditor.

Yes Warren Olsen

6 of 10




1 Admin Reg 18C Did the local government approve the process to be used for the selection and appointment of the CEO before the position of CEO was advertised.

Yes Mike Fitzgerald

2 s5.36(4) s5.37(3), Admin Reg 18A

Were all vacancies for the position of CEO and other designated senior employees advertised and did the advertising comply with s.5.36(4), 5.37(3) and Admin Reg 18A.

Yes Mike Fitzgerald

3 Admin Reg 18F Was the remuneration and other benefits paid to a CEO on appointment the same remuneration and benefits advertised for the position of CEO under section 5.36(4).

Yes Mike Fitzgerald

4 Admin Regs 18E Did the local government ensure checks were carried out to confirm that the information in an application for employment was true (applicable to CEO only).

Yes Mike Fitzgerald

5 s5.37(2) Did the CEO inform council of each proposal to employ or dismiss a designated senior employee.

N/A As a matter of policy (Policy no. 1.19), there are no designated senior employees for the purpose of Section 5.37 of the Act.

Warren Olsen

Local Government Employees

7 of 10




1 s5.120 Where the CEO is not the complaints officer, has the local government designated a senior employee, as defined under s5.37, to be its complaints officer.

N/A Warren Olsen

2 s5.121(1) Has the complaints officer for the local government maintained a register of complaints which records all complaints that result in action under s5.110(6)(b) or (c).

No I’m advised that no complaints have ever been received relating to this part of the Act.

Warren Olsen

3 s5.121(2)(a) Does the complaints register maintained by the complaints officer include provision for recording of the name of the council member about whom the complaint is made.

N/A Warren Olsen

4 s5.121(2)(b) Does the complaints register maintained by the complaints officer include provision for recording the name of the person who makes the complaint.

N/A Warren Olsen

5 s5.121(2)(c) Does the complaints register maintained by the complaints officer include provision for recording a description of the minor breach that the standards panel finds has occured.

N/A Warren Olsen

6 s5.121(2)(d) Does the complaints register maintained by the complaints officer include the provision to record details of the action taken under s5.110(6)(b)(c).

N/A Warren Olsen

Official Conduct


1 s3.57 F&G Reg 11 Did the local government invite tenders on all occasions (before entering into contracts for the supply of goods or services) where the consideration under the contract was, or was expected to be, worth more than the consideration stated in Regulation 11(1) of the Local Government (Functions & General) Regulations (Subject to Functions and General Regulation 11(2)).

Yes Unable to find any contrary evidence

Warren Olsen

2 F&G Reg 12 Did the local government comply with F&G Reg 12 when deciding to enter into multiple contracts rather than inviting tenders for a single contract.

Yes Warren Olsen

3 F&G Reg 14(1) Did the local government invite tenders via Statewide public notice.

Yes Warren Olsen

4 F&G Reg 14, 15 & 16

Did the local government's advertising and tender documentation comply with F&G Regs 14, 15 & 16.

Yes Needs to included a statement relating to Reg. 14 (4) (d)

Warren Olsen

Tenders for Providing Goods and Services

8 of 10




5 F&G Reg 14(5) If the local government sought to vary the information supplied to tenderers, was every reasonable step taken to give each person who sought copies of the tender documents or each acceptable tenderer, notice of the variation.

Yes Warren Olsen

6 F&G Reg 18(1) Did the local government reject the tenders that were not submitted at the place, and within the time specified in the invitation to tender.

Yes Warren Olsen

7 F&G Reg 18 (4) In relation to the tenders that were not rejected, did the local government assess which tender to accept and which tender was most advantageous to the local government to accept, by means of written evaluation criteria.

Yes Warren Olsen

8 F&G Reg 17 Did the information recorded in the local government's tender register comply with the requirements of F&G Reg 17.

No Compliant except does not include details of the decision to tender (Reg. 17 (2) (b))

Warren Olsen

9 F&G Reg 19 Was each tenderer sent written notice advising particulars of the successful tender or advising that no tender was accepted.

Yes Warren Olsen

10 F&G Reg 21 & 22 Did the local governments's advertising and expression of interest documentation comply with the requirements of F&G Regs 21 and 22.

N/A No expressions of interest sought during the review period.

Warren Olsen

11 F&G Reg 23(1) Did the local government reject the expressions of interest that were not submitted at the place and within the time specified in the notice.


Warren Olsen

12 F&G Reg 23(4) After the local government considered expressions of interest, did the CEO list each person considered capable of satisfactorily supplying goods or services.


Warren Olsen

13 F&G Reg 24 Was each person who submitted an expression of interest, given a notice in writing in accordance with Functions & General Regulation 24.


Warren Olsen

14 F&G Reg 24E Where the local government gave a regional price preference in relation to a tender process, did the local government comply with the requirements of F&G Reg 24E in relation to the preparation of a regional price preference policy (only if a policy had not been previously adopted by Council).

N/A 1. No tenders during the review period were subject to a regional price preference.

2. The Council previously adopted a Local Purchasing Policy (on 17 December 2010).

Warren Olsen

15 F&G Reg 11A Does the local government have a current purchasing policy in relation to contracts for other persons to supply goods or services where the consideration under the contract is, or is expected to be, $100,000 or less.

Yes Purchasing policy adopted 23 February 2007.

Warren Olsen

9 of 10



I certify this Compliance Audit return has been adopted by Council at its meeting on

Signed Mayor / President, Mount Magnet Signed CEO, Mount Magnet

10 of 10



12.7 GeoTourism Development Project


Amended By: Nil




To consider the proposed GeoTourism Development Project and, if thought

appropriate, to authorise the CEO to nominate the Shire of Mount Magnet to coordinate

the project.

Background

The Mid West Tourism Development Strategy (MWTDS) was the first body of work to

evolve from the recently drafted Mid West Regional Blueprint. The MWTDS

identified six potential game changing tourism projects, one of which involves the

development of a Murchison Geotourism project.

An opportunity has presented itself to pitch project ideas for Royalties for Regions

funding that specifically meets the Regional Blueprint, albeit within very short time

frames. Mid West Development Commission staff have developed proposals for a

number of the priority tourism projects, with Geotourism being one of these. The draft

proposal is attached herewith.

The proposals are due on 20 March and if supported will be invited to Business Case

stage. The Business Case will obviously require a lot more detail and dialogue with

stakeholders and it is expected that this would involve fleshing out the connections to

the GMOP, station stays, interpretive sites, training etc. The attached proposal is

effectively just a concept paper, an opportunity to put the hat in the ring.

That this stage it doesn’t really matter who the proponent is; most likely it will be Mid

West Development Commission. However, if it is funded to develop to the next stage

then this will involve putting some resources in the region (including a fully-funded

coordinator).

And an opportunity will exist for one of the local governments of the Murchison sub

region to become the “host” or coordinator for the project. To quote Gavin Treasure, “if

a Murchison local government was keen to coordinate the project and has the impetus

to do so we would be happy to pass the baton”.

Comment

This particular project represents a huge opportunity for the Murchison sub-region

generally and (if we play our cards right) the Mount Magnet economy in particular.

In addition to its central location within the sub-region, Mount Magnet has the benefit

of significant numbers of geotourism-related assets:

Visitors Centre

Museum

oldest continuing goldmine

orbicular granites

youngest (and smallest) meteorite crater

Astrofest event


In summary, this project seems to be perfectly aligned both with our natural assets and

also with the direction of recent investments by both the Mount Magnet Historical

Society Inc. and by the Shire.

In addition to which, we have the housing available to accommodate the proposed

coordinator should that position be funded.

Of course, there may be also one or two other shires who would also put their hats in

the ring to host the coordinator and the project. However, some of the other shires are

not so favoured with such a central location within the sub-region; and others may lack

the required accommodation or face some other impediments just at the present.

Gavin Treasure will attend the next MEG meeting to discuss this project, and I believe

it would be advantageous to give an indication of the Shire of Mount Magnet’s

willingness to be the “host” Shire at the earliest opportunity.

Risk Analysis

There appears to be very little risk associated with involvement in this project because:

it is so well aligned with what we are already doing; and

in any case it will be fully funded with OPM.

Policy Implications

Nil.


Nil.


The project is aligned with the Shire’s strategic objectives in respect of tourism.

Voting Requirements

Simple Majority


Moved: Seconded:

That the CEO be authorised to nominate the Shire of Mount Magnet to be the “host”

Shire for the Murchison Geotourism Development Project.

CARRIED/LOST


Statewide Regional Blueprint Initiative Priority Project for Consideration

Project Name Murchison Geotourism Development Region Mid West Location Murchison subregion – seven local governments

Proponent

Mid West Development Commission in partnership with Murchison local governments, the Geological Society of Australia Inc; Forum Advocating Cultural and Eco-Tourism (FACET) and Ecotourism Australia.

Total Cost $600,000 Requested RfR Funds $600,000

Background: The Mid West Tourism Development Strategy (2014) (MWTDS) concluded that the region’s iconic nature based tourist attractions were not developed to their potential and that its visitor appeal was not fully realised. The Strategy identified ‘geotourism’ in the Murchison subregion as a potential ‘game changing’ tourism initiative, with capacity to help the region realise its potential as a major tourism destination in its own right. Geotourism was also identified as a priority “aspiration” in the State Planning Strategy 2050 to capitalise on the State’s unique geoheritage values. This project seeks to establish WA’s first major geotourism development, based in the Murchison subregion of the Mid West. The ancient Murchison geology provides the ideal platform for unique, nature based tourism experiences of global significance, particularly to the ‘experience seeker / dedicated discoverer’ market. “Geotourism is tourism which focuses on geology and landscape as the basis for providing visitor engagement, learning, and enjoyment”.1 Put another way, people often focus on the appearance of a landform without understanding what made it look that way. By appreciating natural environments and sceneries, people are subconsciously admiring the geology. Through interpretation, geotourism provides visitors with the appreciation of the geodiversity that underpins attractive landscapes and biodiversity. By drawing connections between geology and landscapes, ecology, astronomical observations and their relevance to Aboriginal culture in the Murchison, geotourism can add a completely new dimension to the regional tourism experience. Geotourism can add significant value to existing experiences (eg acclaimed wildflowers) and create new economic opportunities for local communities, notably Aboriginal people.

1 Official Australian definition, endorsed by the Governing Council of the Geological Society of Australia.


Project Description: The Murchison geotourism project proposes the planning, development and promotion of a network of ‘geosites’ and related attractions across the subregion linked by landscape scale interpretation. The sites would form a ‘geotrail’, with extensive interpretation and appropriate visitor services and amenities. Digital technologies (including the opportunity to link the Murchison region to the global GeoTreat and Earthcache2 networks) will be closely examined and utilised as a means of modernising the experience through virtual tours, mapping, geotagging and other activities. The Murchison is the ideal place for WA’s first major defined geotourism development; both from a geological perspective and for its unique natural and cultural attractions. Even the name “Murchison” has a strong geological basis, honouring the most influential geologist in the British Empire in the 19th century – Sir Roderick Impey Murchison. Sir Roderick sponsored the expedition by George Grey in 1839, who named many of the region’s key features including the Murchison River, after Sir Roderick. From a geological perspective, most of the landscapes of the world are quite young. However, as part of the Yilgarn Craton (a large ancient continental fragment with some of the oldest rocks on the planet) the Murchison shows features of formation and climates some 50 - 150 million years old (Jurassic age). It may even have landscapes almost 300 million years old, relating to the period when the region was covered by ice and glacial lakes. The region’s geology spans all of the geological timescale (Archaean, Proterozoic, Phanerozoic Mesozoic and Cenozoic) and contains fragments of all previous continental landmasses throughout the earth’s history (Rodinia, Gondwana and Pangea). As such the Murchison is possibly unique on Earth and is of significant international interest. The Murchison has evidence of colliding continents and the formation of mountains, with dinosaur fossils and gigantic ancient scorpions (Eurypterids). Few sites in WA can boast such a long-lived history, which also presents significant opportunities for research and learning. The Murchison subregion also boasts:

The oldest living Aboriginal culture;

The oldest minerals on the planet (Jack Hills);

The world’s oldest mine site;

Extreme radio quietness; touted as ‘the best place on earth to observe the universe’;

Shared ownership (with South Africa) of the most important radio astronomy project in the world (the Square Kilometre Array) provides a significant ‘point of interest’ as a visitor attraction;

A genuine ‘outback’ environment (isolated, quiet), which is scarce in populous countries and is becoming increasingly appealing to international visitors;

2 Earthcache sites are designated through the Geological Society of America's Earthcache facility (which is supported by the

Geological Society of Australia) as being equivalent to Geocache sites except they are formally registered and must have a

significant component of geological education at the site


Some outstanding outback environments and unique flora and fauna, as well as numerous attractive scenic features related to ‘classic’ breakaway country; and

The longest surviving gold mining settlement in WA (Mount Magnet);

One of Australia’s most diverse mining provinces with a rich gold and base metal mining heritage;

An existing ‘Miners Pathway’ drive trail that links sites of mining interest, which would provide an excellent adjunct and complement to a broader Murchison geo tourism project.

SKA Austin St, Cue Everlastings Martu rangers

The area is also close to other iconic geological features, including the largest rock in the world (Mount Augustus), the stromatolites at Shark Bay (which relate to the oldest traces of life on Earth) and the Kalbarri Gorges (west along the Murchison River). The WA Goldfields (east of Wiluna) and the unique geology and biodiversity of the North Midlands (south) are also nearby. These broader connections create potential for this project to become truly cross regional in the future – linking iconic geoheritage areas within and between regional areas. Geotourism sites can be many and varied, including caves, ranges, landscapes and landforms, heritage areas (built and natural), mine sites and geotrails. An audit will be undertaken to confirm geological merit, value and educational significance of sites for inclusion in the Murchison geotourism project, with consideration given to those sites that present maximum opportunities for complementary interpretation and appreciation of astronomy and the region’s unique Aboriginal culture. Some of potential sites include the following.

1. Orbicular Granite (Mount Magnet). The granite is hosted by a pink, late Archean granitic rock (2.5-3 billion years old) and is one of a few orbicular granite localities known worldwide.

2. Dalgaranga meteorite crater (Mount Magnet). Created from a meteorite collision 3,000 years ago. Also the Yarrabubba impact site, a profound experience for Earth over one billion years ago with existing exposure at Barlangie Rock.

3. Walga Rock. Massive monolith that features the largest gallery of rock art in WA, believed to be around 9,000 years old. Among the most significant image is a square rigged sailing ship with square portholes and several lines of writing. The origins of these paintings are the source of many theories; some involving Dutch sailors and early Afghan settlers.

4. Wilgie Mia. Mined for its ochre by Aboriginal people some 30-40 thousand years before European settlement, Wilgie Mia is believed to be the world’s oldest mineral extraction site. The ochre was used for artwork and tribal body paint and was considered magical due to the reflective qualities of it magnetite content.


5. Mount Augustus (Burringurrah) (Gascoyne region). The largest rock structure in the world (an inselberg) - larger than Uluru (Ayers Rock). The 4,795ha granite formation is around 8km long (Uluru is 3.6km) and is visible from more than 160km. The rock underlying the feature is estimated to be 1.75 billion years old.

6. Jack Hills and Mount Narryer (Murchison). Possesses zircon grains that formed 4.4 billion years ago (the oldest dated material originating on the planet) in metaconglomerate.

There are numerous other sites that will warrant consideration in the project, such as the Granites (Mount Magnet), Day Dawn (Cue), London Bridge (Sandstone), Jokers Tunnel (Yalgoo), Peace Gorge (Meekatharra) and Fields Find (Paynes Find). Appropriate and accessible sites on the State Register of Geoheritage will be considered highly important.

Rock art at Walga Rock Orbicular Granite Historic wood headframe Kalbarri gorge

Project Outcomes/Benefits: This proposal involves undertaking the planning and design work necessary to deliver the Murchison geotourism project. The scope of works for the project will include the following.

Completing a regional economic development strategy based on geotourism as a driver.

In association with the Geological Survey of WA, developing a geological interpretation and education plan for the Murchison based on available geological mapping and understanding of the regional and site geology.

Compiling an inventory of geological sites of significance, including those on the State Geoheritage Register and with potential for complementary appreciation / interpretation of astronomy and local Aboriginal culture.

Approaching operating minesites to appraise them of possible visitor enhancements that may be possible in collaboration with the parent corporations.

Developing route maps to ‘time travel’ through the geological evolution of the Mid West.

Categorising geosites based on their significance and interpretive opportunities, as well as their visitor appeal and tourism potential. Prioritisation and selection of optimal sites.

Concept plans and costings for each of the proposed tourist sites.

Undertaking necessary land assembly works.

Identifying digital resources for interpreting the regions geology and landforms eg satellite and other remote sensing imagery, 3D geological models and seismic sections.

Assessment of complementary ‘place based’ tourism opportunities in the subregion that augment the geotourism experience eg cuisine, sightseeing, unique flora and fauna, agritourism, Aboriginal, heritage (including mining) and cultural tourism etc.

Assessment of opportunities to integrate geotourism experiences with Aboriginal cultural interpretation.

Assessment of new economic opportunities for local Aboriginal people through integration of geoheritage, flora and fauna, astronomy and local cultures.


Assessment of existing capacity in the subregion for delivery of geotourism experiences to the visiting public. Facilitate local Tourism Council of WA Customer Service training as required.

Assessment of new business opportunities that could be created, including potential onsite enterprises eg kiosk, tours, merchandise and other means to enhance economic opportunities throughout the region from the project.

Investigate branding opportunities. Geotourism attractions are now being developed around the world, primarily as tools for the sustainable development of local and regional communities. China’s significant commitment to and investment in geotourism presents a significant opportunity for advancing geotourism in Australia. The Chinese tourism market was valued at $5 billion in 2013, with 97 million overseas travellers. Australia is the destination of choice for ‘high end’ Chinese travellers, with more than 75% of Chinese tourists identifying its natural attractions as their key reason for visiting. The Geotourism Forum of Ecotourism Australia is currently working with geotourism interests in China to establish bilateral geotourism and ecotourism between the two nations, with a specific focus on fostering the development of ‘sister park’ relationships between Chinese global geoparks and Australian natural heritage regions. According to Tourism WA, the Mid West attracts around 440,000 domestic and international tourists annually, generating almost $300 million for the regional economy. The Murchison accounts for around 20% of visitors, or 88,000 tourists and $60 million. As indicated, the MWTDS identified Murchison geotourism as one of its six potential ‘game changing’ projects. The strategy proposed aspirational visitor targets for each project, suggesting that Murchison geotourism could attract an additional 24,000 visitors (66,000 visitor nights). At an average of $150 per night, this would equate to $9.9 million in annual direct spending. The Mid West Development Commission (MWDC) is in the process of engaging an economist to validate the modelling of the MWTDS projects. This work will be provided as part of the Murchison geotourism Business Case. Funding Requirement: A budget of $600,000 is sought to undertake the specified works, based on the following:

Geotourism professional, based with local governments (12mth contract) $150,000

Geological services and interpretation $75,000

Concept plans / designs for 15 sites $150,000

Land assembly works $75,000

Heritage and cultural assessments $70,000

Local tourism training $40,000

Branding / technology $30,000

Additional economic analysis / modelling $10,000


Current Status: With the completion of the MWTDS, working groups have been formulated to progress each of the game changing projects. It is proposed that MWDC, Murchison local governments, the Geological Society of Australia (principally through the auspices of its Geotoruism Standing Committee), Ecotourism Australia, FACET and others (eg the Australasian Institute of Mining and Metallurgy) will work collaboratively with nationally and internationally renowned geologists and natural heritage interpreters to finalise the project’s scope of works. The scope of works will be provided as part of the Business Case for the project and will be ready to go to the marketplace as soon as funds are available. How does the project align to the relevant Regional Blueprint/s? The Blueprint describes tourism in the Mid West as an underperforming industry sector with significant opportunity for future economic growth and development. The Blueprint lists tourism as a key element of its economic development pillar. The draft Mid West Regional Blueprint includes extensive discussion about the region’s tourism assets and potential and identifies geotourism as a key opportunity (p69). It has a strategy area focussed on the development of iconic attractions and destinations, which lists geotourism as a priority niche opportunity. The Blueprint describes in some detail the unique history and geological profiles of the Mid West, in particular the Murchison. It proposes geotourism as a key strategy to preserve and celebrate these qualities, whilst also presenting opportunities for economic development and potential global research and education. The Blueprint has articulated an approach whereby each key element will undergo further analysis and strategy development to identify game changing projects. The MWTDS was the first to be undertaken, highlighting the region’s focus on tourism as a potential driver of Mid West growth and development. Launched by Minister Redman in Kalbarri on 4 September 2014, the Strategy identified six potential ‘game changing’ projects. Murchison Geotourism was listed as one of these game changers and is featured on pp40-41 of the Strategy. Is there anything else the Council, Department or Minister should be informed of in relation to this project? A Mid West Tourism Alliance has been established to help provide a coordinated and collaborative approach to growing Mid West tourism and maximising its tourism potential. The Alliance includes representatives from MWDC, local governments, Visitor Centres, Tourism WA, Regional Development Australia, Mid West Chamber of Commerce and Industry and the community. The Alliance is strongly behind this proposal as are each of its member organisations.

Yes No

Can a well-developed Business Case be submitted for review by the first week of March 2015?


12.8 Mount Magnet Refuse Collection Contract


Amended By: Nil




To approve the renewal of the contract with Pinkmoon Pty Ltd trading as Mount

Magnet Waste Disposal for refuse collection in Mount Magnet for a further three year

period to 31 March 2018.

Background

Mount Magnet Waste Disposal currently has a three-year contract for the collection of

refuse in Mount Magnet. It was brought to my attention on 11 March that the contract

is due to expire on 31 March 2015.

The current contract had an initial “Contract Price” of $97,790 (ex GST) and the

contract provides for annual adjustments based on movements in the Perth Consumer

Price Index. Consequently, the value of the contract has risen to over $100,000 per

annum - this would ordinarily require a tender process to award a new contract in

compliance with the requirements of the Local Government (Functions and General)

Regulations 1996.

A functional information and document management system would ordinarily flag this

expiring contract in December or January so that there would be plenty of time to run a

tender process if required. In many local governments, failure to initiate such a process

in time to award a new contract prior to the expiry of an existing refuse collection

contract would have a very dire consequence of refuse collections ceasing until the

matter was sorted out.

The current contractor appears to be providing a very good service, and we are

fortunate that in our small outback community we are not facing such serious

consequences of failing to sooner identify the imminent end of the contract.

As indicated in the attached letter (and provided for in paragraph 12.3 of the existing

contract), the contractor is seeking to continue refuse collection in Mount Magnet for a

further three years. He is willing to do this for a reduced rate (as his fuel costs have

fallen significantly since the contract was last awarded) and without any provision for

annual adjustments.

Comment

Not all contracts (even among those that exceed the $100,000 tendering threshold) are

subject to a tender process at the end of their initial term. For example, some contracts

have a renewal clause that allows the contractor to renew the contract for a further term

merely by giving written notice to the principal. The existing contract does in fact have

a renewal clause, and paragraph 12.3 of the contract states “Council reserves the right to

renew the contract for a further period not exceeding three years at the end of the

current contract being 31 March 2015”.


Consequently, I have sought the advice of the Compliance Section of the Department of

Local Government as to whether paragraph 12.3 of the contract would be sufficient to

negate the requirement to invite tenders.

The advice that I have received is that paragraph 12.3 of the contract would not negate

the requirement for the council to invite tenders. It is distinguishable from a renewal

clause that provides a right to the contractor to renew the contract at the contractor’s

sole discretion, because such a right in fact prevents the Council from inviting tenders.

On the other hand, the advice I have received is that if the value of the contract is less

than the $100,000 threshold, then the council is entitled to renew the contract without

running a tender process.

In fact, the Department is sufficiently realistic to understand that it would be

unacceptable not to collect refuse just to comply with the regulations; it is suggested

that the more appropriate course of action from a public health/public good point of

view would be to award the contract anyway and subsequently confess in the next

Compliance Audit Return that we had breached the regulations on this occasion.

Consultation

Department of Local Government


Local Government (Functions and General) Regulations 1996: Part 4 - Provision of

Goods and Services.

Risk Analysis

There is a risk of potential criticism for awarding such a substantial contract without

first inviting tenders.

However, both the likelihood and the potential consequences would appear to be less

than the risks of not awarding a contract at this time, which could present a hazard both

to public health and risk to the local economy. In addition to which, such a course of

action would also involve a risk of potential criticism.

Policy Implications

Nil.


The 2014/2015 budget for refuse collection is $106,307 (actual to 28 Feb is $70,693).

The 2014/2015 budget provides for waste collection revenue of $100, 368.

This represents approximately 100% full cost recovery for the service, which is a

substantial improvement over the situation in 2001/2012 (when the contract was last

renewed). At that time the budgeted expenditure was $100,000 and the estimated

revenue was only $80,000 (approximately 80% cost recovery).


In fact it is quite a rare phenomenon to renew a contract at a reduced cost to the existing

contract. We are quite fortunate to be benefitting from a combination of reduced fuel

costs and a contractor who is willing to sharpen his pencil in the face of potential

competition.


Nil.

Voting Requirements

Simple Majority


Moved: Seconded:

That:

1. Renewal of the contract with Pinkmoon Pty Ltd trading as Mt Magnet Waste

Disposal for refuse collection in Mount Magnet for a further three year period to

31 March 2018, at a cost of $98,400 pa with no CPI adjustments, be approved.

2. The CEO be instructed to prepare a new contract document similar in form to the

existing contract (but without provision for CPI adjustments).

3. The CEO and Shire President be authorised to execute the new contract under seal.

CARRIED/LOST


Pinkmoon Ry Ltd as trustee for Brown Family Trust t/as

Mt Magnet Waste Disposal

PO Box 189 Mt Magnet WA 6638

To: Shire of Mt Magnet PO Box 62 Mt Magnet WA 6638

12 March 2015

Dear Council,

Our refuse collection contract with you is due to expire March 31 2015.

I am writing in the hope that you would consider renewing our contract for a further period of three years, with consideration to clause 12.3 of the current contract.

I have recalculated the cost for this service in the current climate and would like to offer the same service to you as it has always been, but for a lower price.

My offer to you is an annual rate of $98,400.00 excluding GST with no CPI increase to be added for the entire contact.

I do hope that your decision is resolved favourably as we consider this contract to be an integral part of our business.

With respect. Jeff Brown /!

Mt Magnet Waste Disposal 0429 634 077


12.9 Policy Review – Policies 1.12, 1.13 and 1.14


Amended By: Nil




To review and, as considered appropriate, to confirm, amend or rescind the following

policies:

1.12 Non-Council Committees

1.13 Election Signs

1.14 Well Wishes from Councillors

Background

At its meeting held on 5 December 2014, the Council agreed to a proposal for an

ongoing “rolling review” of Shire policies based on the policy manual adopted by the

Council on 17 June 2005.

This report is generated as part of that review.

Comments

Policy no. 1.12 currently states as follows:

“1.12 NON COUNCIL COMMITTEES

District Committees are requested to provide copies of minutes

for Council information if a Council delegate is to be in

attendance. (not apply to Committees/Organisations, which have

Council representation and a statutory bodies e.g. W.A. Planning

Commission, Bush Fires Board et cetera as representation is for

local government as an industry and is not specific to the Shire of

Mount Magnet.)

Council representatives/delegates on non—Council

Committees/Organisations shall prepare a written report on any

matters arising at these meetings which may require a Council

resolution or which may affect Council operations”

In my view this is fairly sound policy. It seems perfectly reasonable that if the Council

has appointed a delegate or representative, then we should receive copies of the

committee’s agendas and minutes for our information and records. Similarly, if an issue

arises in any such committees that will require a Council resolution, the commitment of

Shire resources, or which may otherwise affect operations, then we should receive a

written report so that the Council can make a properly informed decision in relation to

the matter.

Nevertheless, the first paragraph could be improved in respect of its grammar and

punctuation, and possibly its clarity. References to entities that no longer exist (such as

the Bush Fires Board) should be removed, and as the machinery of government is

constantly changing, it would be preferable not to refer to any specific examples.


I am therefore recommending that the first paragraph be amended to achieve these

outcomes.


“1.13 ELECTION SIGNS

Council will allow correction of approved signs for candidates in

Federal, State and Local Government elections on the following

conditions:-

(1) Signs must first be submitted to the Chief Executive Officer to

ensure that they are not offensive in nature.

(2) Payment of a one hundred dollar ($100) deposit which will be

refundable if signs are all removed within seventy-two hours of

election day.

(3) If signs have not been removed within seventy-two hours, the

Council’s workforce will remove them and the deposit will be

forfeited.”

This is very good policy; it provides for the reasonable exercise of democracy and

democratic processes associated with elections whilst ensuring that election signs do

not cause offence or a cost burden to the Shire.

For the sake of clarity, I will recommend that subparagraph (2) be amended by

substituting “seventy-two hours after election day” for “seventy-two hours of election

day”. This may seem a bit pedantic, but it makes clear that the 72 hours commences

from 12 a.m. on the day following election day and not from the close of polls, the

beginning of election day, or any other arbitrary time on election day.


“1.14 WELL WISHES FROM COUNCILLORS

It is the Council’s Policy to send flowers, cards or small gifts and

insert suitable notices in the local paper to recognise personal events

in the lives of staff members, Councillors, past Councillors, close

affiliates of Council or their families.

In doing so, assistance with the procedure is to be encouraged from

staff and Councillors, but due regard is to be had always to such

things as length of service (staff or Councillors), community attitudes,

input and involvement from others.”

This is good policy and should be confirmed. In my experience, most local

governments have a similar policy.

Risk Analysis

There are no significant risks associated with the recommendations in this report.


Policy Implications

This report recommends minor amendments to 2 policies.


Nil.


Nil.

Voting Requirements

Simple Majority


Moved: Seconded:

That:

1. Policy no. 1.12 be amended to read as follows:

2.

“1.12 NON-COUNCIL COMMITTEES

(1) Committees or organisations to which the Shire of Mount Magnet

has appointed a delegate or representative are requested to

provide copies of agendas and minutes for Council information

and records.

(2) Paragraph 1 above does not apply where a Councillor of the

Shire of Mount Magnet has been appointed to represent the

industry as a whole, or to represent a regional or sub- regional

group rather than to represent the Shire of Mount Magnet.

(3) Council representatives/delegates on non—Council

Committees/Organisations shall prepare a written report on any

matters arising at these meetings which may require a Council

resolution or which may affect Council operations.”

3. Policy no. 1.13 be amended by substituting “after election day” for “of election

day” at the end of subparagraph (2).

4. Policy no. 1.14 be confirmed.

CARRIED/LOST


12.10 Request for Sponsorship - ICPA


Amended By: Nil




To consider a request for sponsorship from the Isolated Children’s Parents Association

(ICPA).

Background

ICPA has produced a book on its history and is seeking $500 as part-sponsorship.

Applicant’s Submission

As you may know Mount Magnet was one of the earliest branches formed in WA, and

has supplied numerous state executives including two Presidents over the years as well

as being dynamic and innovative fundraisers.

Comment

ICPA is the principal Association representing the interests of isolated children and

their parents; many families within the Mount Magnet District and within the

Murchison region more generally have been members and office bearers of ICPA.

I attached to this report the letter from ICPA requesting a donation of $500, as I believe

that the letter speaks for itself.

Risk Analysis

Nil.

Policy Implications

Nil.


I am advised that $5,191 from an original budget for donations/events/functions of

$7,377 leaving a balance of $2,186.

The remaining budget is also supposed to cover the cost of Anzac Day events/catering

which last year cost approximately $1,300; also possibly the donation of bus hire for the

race meeting in April ($292).

So clearly there is sufficient budget to donate $500 to ICPA as part sponsorship of its

book, provided that we know of no other donation requests and the Anzac Day catering

doesn’t get any more lavish.


Nil.

Voting Requirements

Simple Majority



Moved: Seconded:

That $500 be donated to the Isolated Children’s Parents Association as part

sponsorship of its book “People Like Us”.

CARRIED/LOST


The Isolated Children’s Parents’ Association has been lobbying

for equality of education for children outside urban areas in

terms of funding and access for over 40 years.

Their work has resulted in many programmes including funding

for travel to and from boarding schools and hostels, the State

living away from home allowance, programmes to encourage

teachers to the country and the introduction of Support

Teachers Learning staff to address student learning difficulties.

Persistent lobbying from this active and dedicated group of parents keeps issues relating to rural and

remote education on the government’s agenda.

ICPA WA started in Meekatharra in 1971 and over the next

decade branches were formed in Carnarvon, Kalgoorlie, Port

Hedland, Mt Magnet, the Kimberley and all points between. As

the portfolios expanded ICPA spread into the Wheatbelt and

farming communities south of Perth to become a state wide

organisation, with an active membership of 250 families.

A book celebrating the first 40 years of this dynamic group has

been written and is due for publishing and release in March. This

full colour book tracks both the political and educational journey

and the more personal stories and adventures of the people

involved.

The ICPA is a non-profit organisation run solely by volunteers, relying on membership fees and public

support to maintain its core business. In order to save precious funds raised to support the lobbying

programme, we are looking for sponsorship to publish this book.

Of a total cost of just under $6000 we are asking for a donation of $500 from your Shire. Your

support would be acknowledged at ICPA WA’s State Conference in March this year, and in publicity

announcements regarding the launch and marketing of the book. A copy of the book would be

provided for your library or archives.

Lucy Brownlie

Co-Author of “People Like Us”

On behalf of ICPA WA.

February 2015.


12.11 Skate Park / Children's Playground Project


Amended By: Nil




To consider and, if thought that, to approve a concept design in respect of the Skate

Park/Children’s Playground project to be used as the basis for detailed design and

construct tender documentation.

Background

The Shire has received grant funding from the Country Local Government Fund

(CLGF) and from the Department of Sport and Recreation to construct both a new skate

park and a new children’s playground.

Both projects must be delivered in this year; they are scheduled to be delivered this

financial year but we believe that an extension to the end of the September quarter will

be granted provided that we can show a profit project plan and timelines.

At its February meeting, the Council approved a project delivery process and timelines.

The next step in this project was for concept drawings to be prepared for presentation at

the March Council meeting, for Council to select a preferred design prior to the

preparation of detailed tender documentation.

Three concept drawings have been prepared, and the purpose of this report is to present

those drawings for Council approval/input.

If Council is happy to approve one of those designs, then the next stage will be to

prepare detailed tender documentation and to invite tenders. Alternatively, the Council

could:

provide some comment on the concept drawings presented, and instruct that revised

concept plans be prepared for presentation to the Council’s April meeting; or

use the drawings for the basis of some further community consultation, with a view

to selecting among the designs presented herewith at the April Council meeting.

Due to the tight timeframes required to deliver these projects, we would hope that the

Council would be able to approve a design concept by no later than the April Council

meeting so that there is time to invite tenders, award a contract, and deliver the project

by the end of the September quarter.

Comment

Each concept is designed to allow beginner users to learn important skills and more

advanced users to also have fun with more challenging 'tricks'. The concepts have all

been catered for skate, scooter and BMX riders and are to be completed shaded to allow

for optimum use during all periods of the day. Although each design is functional and

would adequately serve the needs of the Town and its community, Concept 1 is

recommended to be constructed as it is a more complete park with a preferred mix of

obstacles to learn all basic and fundamental 'tricks' and still enjoyable for more

experienced users.


The play equipment is to be located adjoining the existing use and incorporate a mix of

popular and challenging items for all youth age groups not already provided for within

the town.

Concept 1 combines popular street styled obstacles with traditional transition based

elements. The elongated design allows users to preform multiple manoeuvres

consecutively in a run, which is iconic in street-styled skating. The half pipe has been

situated off to the side of the design to create a separate skate area whilst still integrated

into the main skate park.

Concept 2 is hybrid-styled facility. There is a mixture of transition and street-styled

obstacles as well as traditional skate park elements. The layout ensures the user to have

maximum flow between obstacles and assists in creating runs that use the entire facility.

Concept 3 is a transition-based design. There is a traditional half pipe, which connects

to an open bowl via a spine. The design and layout allows the user to ride seamlessly

around the entire facility whilst gaining momentum from the faces of the transition.

The concept plans were received the same day that this report was published in the

Council’s agenda. We also asked for an additional set of drawings, with measurements

shown.

The officers were not particularly happy with the playground proposal, as we had

expected to be presented with some alternatives (and we are not convinced that the rope

equipment is the most appropriate). Consequently, some more alternatives will be

provided and these will be separately circulated (or tabled).

Consultation

These projects arose out of a couple of “Master Plans” previously prepared following

an extensive and structured community consultation process.

In addition, there has been some consultation with the children (through the school)

which resulted in a number of drawings. Those drawings were provided to the

designers who have prepared the concept drawings presented herewith.

If the Council so desires, these concept drawings could be used to gain feedback from

the local community on the popular elements in each design with a view to

incorporating such input into a final design concept to be approved by the Council at its

April meeting; Alternatively, Council can determine to proceed with the detailed

structural drawings of one of the concept plans presented by Skate Sculpture.


Due to the value of the project, the contract for construction will have to be the subject

of a tender process in accordance with the requirements of the Local Government

(Functions and General) Regulations 1996.

Risk Analysis

The two biggest risks at this point in time are:

1. delays that might prevent the project being delivered on time, which would also

threaten the funding; and

2. that the construction cost exceeds the available budget.


To mitigate the first risk we have a documented the project delivery process and

timelines, and will closely monitor progress to ensure that these are adhered to. By

monitoring closely, we will be able to take timely remedial action in the event that

either the process or the timelines are deviated from.

To mitigate the second risk, we have provided the budget figures to the designers in the

expectation that they are designing concepts that will fit within the budget. However,

we can’t be certain of this until we receive the tenders.

We also have another CLGF-funded project at the youth centre. In the event that the

cost of those works are under budget and the skate park/children’s playground project

looks to be over budget, there may be a capacity to transfer some CLGF funding from

the youth centre project to the projects that are the subject of this report.

Policy Implications

Nil.


Subject to receiving tenders in the expected range, the capital cost of these projects has

been fully funded from grants.

There will also be ongoing operational and maintenance costs associated with the

project. I assume that these were reported and considered back when the projects were

initiated, so I have not attempted to quantify those here.


These projects are incorporated into the corporate business plan and other strategic

planning documents.

Voting Requirements

Simple Majority


Moved: Seconded:

That are suitable consultation event be organised to obtain a community feedback on

the concept drawings.

CARRIED/LOST


PREPARED FORSHIRE OF MT MAGNET

PREPARED BYSKATE SCULPTURE

FINAL CONCEPT DESIGNMT MAGNET SKATE PARK

13 MARCH 2015


TABLE OF CONTENTS

1 PREFACE2 INTRODUCTION

3 RESEARCH

BACKGROUND RESEARCH OF SKATE DESIGN SKATEBOARDING TRENDS COMMUNITY RESEARCH 4 DESIGN WORKS

DESIGN BRIEF SITE LOCATION EXPLANATION OF PROPOSED DESIGN METHODOLOGY COST ESTIMATE 5 MOVING FORWARD

RECOMMENDATIONS SUMMARY


1 PREFACE

Current health research clearly state’s that Council’s need to better commit in providing community facilities that encourage young people to be active in tackling the growing concerns about rising rates of physical inactivity.

In regard to sport participation, the 2012 Australian Bureau of Statistics (ABS) found that for the first time in documented history, unorganized sports such as BMX riding, skateboarding, rollerblading and riding a scooter is more popular than organized sports such as swimming, soccer and aussie rules.

However, leading academics and social planning practitioners such as Dr. Fiona Wood (University of Western Australia) and Scott Shearer (Bearings Social Planning & Research) have found that Council’s are not providing quality active spaces to meet the growing trends of unorganised activities.

Further, Fiona Wood also provides evidence that skate facilities assist children and young adults in combating mental health issues and learning social skills due to the constant negotiation and sharing of space, teaching of skills to younger children and the concept of everyone having a ‘fair go’.

1. Australian Bureau Statistics, Children’s Participation in Organised Sport and Leisure Activities, 2012.2. Wood, L, Why consider skating and skateparks as a public health issue? UWA, 12 July 2014.3. Shearer, S, Brisbane Skateboarding Association, 2014.


2 INTRODUCTION

Skate Sculpture is a Perth based skate design, landscape and urban design consultancy, with extensive experience in the fields of community services such as place making, skate design, project management, film making and community consultation. We specialise in wheeled facility design and creating public spaces reflective of current trends and community desires. Skate Sculpture prides itself on creating an interesting and engaging place not only for the skateboarders and scooter riders, but also a public space people can hangout and spectators feel welcome and safe to watch the exciting activities.

Our company advocates for the development of innovative and forward thinking measures to ensuring community and recreational spaces are reflective of local needs and aspirations. Our participation and on-going support in all work undertaken provides widespread benefits towards the growth of healthy and active communities.

Our team for the design project includes Tim Yuen (Project Management & Lead Designer), Mat de Koning (Filmmaker & Designer) David Snyder (Placemaking) and Brad Felton (Landscape Designer). The recommended future construction team (Granotek Pty Ltd) include Michael Formato (Construction/OSH Manager), Sam Bennett (builder) and Andrew Buck Lore (Builder).


Skate Sculpture’s design team, Tim Yuen and Mat de Koning, both have 25 years experience skateboarding and 7 years in skate park design. As a result, both have an-indepth knowledge of skateboarding and the qualities required in creating the optimum skate facility. Mat and Tim also both have an extensive background in working with youth of all ages and can appreciate the health and social outcomes of providing quality youth spaces.

Design of a wheeled facility can be undertaken in a number of interrelated stages to ensure that the strategy deals with issues, facts and community values and concerns rather than be based purely on landscape design and skateboarding principles. This approach will ensure that the final outcome meet identified needs of local youth community and provide a well designed custom skate facility not ever seen before in WA.

Skate Sculpture has spent an extensive period of time documenting popular items within existing skate parks and testing different heights and angles so that they can be further improvied. The spacing of different obstacles are also confirmed by recreating test obstacles trialled by the Skate Sculpture team. For example, the optimum height and length of a beginner stair set that also provides enough speed for those who choose to roll down the bank has been determined by replicating and adjust one of Perth’s favourite park’s in Subiaco. The stair set was replicated to allow the adjoining ledge, rail and wall ride to all be of a height where beginner skaters can learn basic tricks and advanced skaters can choose more technical option to perform.

The purpose of providing the background information is so that Council can understand the importance of knowledge and history in skate design.

BACKGROUND RESEARCH OF SKATE DESIGN


Skateboarding was first invented in the 1960’s and since many trends have evolved, including the recent rise in popularity of street skateboarding, which provides evidence the sport is continuing to

grow with the creativity of its users.

In regard to skate park perception, the community has more recently started to embrace the abilities of wheeled users and understand the benefits of providing the park’s in open spaces. Previously, it was deemed appropriate to locate skate parks in exluded locations, such as the rear of recreational facilities, which resulted in anti-social behaviour. the benefits of providing skate parks in public spaces is that it promotes passive surveillance, which leads to positive healthy behaviours and also allows that

community to view the exciting spectacle.

The obstacles provided in skate parks have also continuted to evolve and we are contually researching global trends so that skate parks are constantly providing popular and new elements in all of our facilities. Also, skate elements do not only need to be functional but attractive and aesthetic appeal is also improving as the park’s are more widely being provided in popular public areas. Finally, we also acknowledge the growth of scooter riding, which has resulted in innovative and varied

styles of riding, including park, street and flatland.

Skate Sculpture employee’s have designed and constructed facilities internationally in countries such as Canada, Sweeden and Singapore. Therefore we understand the importance of global trends and continue to exceed best practise in the

implementation of skate facilities.

SKATEBOARDING TRENDS


COMMUNITY RESEARCH

The Shire of Mount Magnet has undertaken a skate workshop with local schools to undertsand the fundamental desires of the youth skateboarding community. Specifically, the Shire has requested the school drawing present the Council with their own concept design of a facility the kids would like to have constructed.

As a result, many innovative ideas were put forward, although not necessarily all related to practical skate park design. However, some of the images have provided fundamental skate elements that are are fitting for beginner and intermediate wheeled users. The two (2) images below show a drawing of a stair set and transition jumps. Also, most drawings show a water fountain and shading, which are essential amenity provisions necessary surrounding the park.

Figure 1: Extracts of Community Designs


DESIGN BRIEF

Skate Park Budget: $281,100Play Ground Equipment Budget: $49,000. (Pricing Exc of GST)

Both the skate park and playground equipment are to be incorporated into a spaces located at Lot 596 Hepburn Street (skate park) and Lot 377 Hepburn Street (play equipment). This will be situated to the north of the pre-existing skate park.

Items to be included in the concept design and cost Schedule:

1. Shade Structure - It is preferable that the play equipment and an appropriate amount of the skate park be covered by a shade structure to maximise use.

2. Drinking Fountain - the fountain can not have a bowl that will collect dust or store any fluid. This also includes getting a plumber to run drainage to the pipes. The closest mains is approximately 75m away to the closest part of the new park and required to tap into the 50mm PVC line with a T joint, and most likely run a blue line poli of 32mm..

3. Play Equipment - All play equipment is required to be ‘robust’, and withstand vandalism. No materials are to be used that can be burnt or damaged.

4. Other Itemized Items - Additional extras such as Oval Posts and Rail Barriers to be included as separate itemised figures.

The exent of works is for three (3) concept designs only for the skate park and playground equipment, on the provision that Skate Sculpture will design all required items with a total budget as specified above. Upon submission of concept designs minor revisions may be required if specified by Council Officers and resubmitted by 22 March 2015.

No further community consultation is required at this stage, however the Council has provided sketches from local school students showing their ideas. This combined with the data presented in the master plan are to shape the final design.

The tender design is to be completed for the purpose of being endorsed by Council and prepared for a future construction public tender.

Any other design works not specified above are to be negotiated by Skate Sculpture and the Council.


SITE LOCATION

The proposed skate facility is located Lot 596 Hepburn Street, Mount Magnet and is zoned for the use of ‘Recreation Local Reserve’’ under the Shire’s Local Planning Scheme No. 2. The reserve is located within the Town Centre and in close proximity to the Shire’s Administration Centre. Residential, community and commercial uses are all located within and surrounding the subject site.

Existing facilities provided at the reserve include a car park, shaded facilities, play equipment and community buildings. There are also many mature Acacia aneura (Australian Mulga) tree’s located within the site that provide some additional shading and increase the amenity of the reserve.


EXPLANATION OF PROPOSED DESIGN

Each concept is designed to allow beginner users to learn important skills and more advanced users to also have fun with more challenging 'tricks'. The concepts have all been catered for skate, scooter and BMX riders and are to be completed shaded to allow for optimum use during all periods of the day. Although each design is functional and would adequately serve the needs of the Town and its community, Concept 1 is recommended to be constructed as it is a more complete park with a preferred mix of obstacles to learn all basic and fundamental 'tricks' and still enjoyable for more experienced users.

The play equipment is to be located adjoining the existing use and incorporate a mix of popular and challenging items for all youth age groups not already provided within the Council.

Each concept is designed to allow beginner users to learn important skills and more advanced users to also have fun with more challenging 'tricks'. The concepts have all been catered for skate, scooter and BMX riders and are to be completed shaded to allow for optimum use during all periods of the day. Although each design is functional and would adequately serve the needs of the Town and its community, Concept 1 is recommended to be constructed as it is a more complete park with a preferred mix of obstacles to learn all basic and fundamental 'tricks' and still enjoyable for more experienced users.


The play equipment is to be located adjoining the existing use and incorporate a mix of popular and challenging items for all youth age groups not already provided within the Council.

Concept 1 combines popular street styled obstacles with traditional transition based elements. The elongated design allows users to preform multiple manoeuvres consecutively in a run, which is iconic in street-styled skating. The half pipe has been situated off to the side of the design to create a separate skate area whilst still integrated into the main skate park.

Concept 2 is hybrid styled facility. There is a mixture of transition and street-styled obstacles as well as traditional skate park elements. The layout ensures the user to have maximum flow between obstacles and assists in creating runs that use the entire facility.

Concept 3 is a transition-based design. There is a traditional half pipe, which connects to an open bowl via a spine. The design and layout allows the user to ride seamlessly around the entire facility whilst gaining momentum from the faces of the transition.

The intention of providing three contrasting designs is to allow The Shire of Mount Magnet to gain feedback from the local community on the popular elements in each design. If desired, this information can be incorporated into a future final design. Alternatively, Council can determine to proceed with the detailed structural drawings of one of the concept plans presented by Skate Sculpture.

CONCEPT 2 CONCEPT 3


PLAY EQUIPMENTThe proposed play equipment is to be located directly adjacent to the existing playground in order to improve the popular-ity of the existing site, lower maintenance costs (everything provided in one location) and also to facilitate surveillance of the site (if everything is one location, it is easier for adults to keep an eye on children).

Given the budget, we recommend a ‘dome’ or ‘pyramid’ playset. The dome is slightly more expensive and the supplier has yet to confirm the transportation and installation costs, which will likely dictate which option is chosen. Therefore, if the dome can be provided within the allocated budget, it will be provided and if not, the pyramid (which is a similar item) can still be accommodated.

The pyramid and dome are chosen due to their popularity, functionality and ability to be used by multiple kids at any one time and altso the durability of both structures and minimal damage which can be incurred. Both are installed with a durable metal frame with appropriate footings and lasting net, which cannot be graffitied and difficult to be damaged.


Design Methodology:1. Geotechnical Investigations: A geotechnical report and site survey completed to instruct engineering specifications and any budget constraints.2. Preliminary Concept Design: Community engagement workshops facilitated by Skate Sculpture with the assistance of the Shire and local community groups to identify trends and desires for the concept design. Two concept designs, written and video documentation to be provided to the Principal for review. Minor revisions are undertaken followed by a skateholder presentation explaining the project. At this stage, it is confirmed the type of facility desired and objects that are best suited for the skate facility. A cost estimation is included with both concepts.3. Detailed Design Drawing: Following the Principal’s support of the preferred concept design, detailed engineering drawings are finalised and a final cost estimation completed. The Council’s Engineering Department may review all detailed drawings and confirmed support of the project. The construction team may also be appointed and the construction programme is developed for Principal’s review. 4. Building Certification: Following the completion of all structural certification the plans are sent to a building consultant for certification and a building permit was submitted to the Shire’s Building Department if necessary.

Construction Methodology - Demonstrate Methodology to be used in Construction Phase. Included below is the construction methodology undertaken by Granotek Pty Ltd in a typical design of a skate facility.

Construction Methodology: 1. Transport a. Supply of play equipment and pre-fabricated skate elements to the subject site. 1. Mobilisation to site: a. Establish site and post all necessary safety signage. b. Submit all safety procedures and traffic management plan for approval by Principal. 2. Earthworks: a. Deconstruct existing slab and dispose in accordance with sustainability procedures. b. Develop access road for construction traffic. c. Removal of top soil and grass for disposal (reuse where applicable).

METHODOLOGY


d. Importation of fill, compaction and testing. e. General preparations for construction. 3. Concrete Install: a. Profile site, set-out and measure objects. b. Set-out Circular Hollow Section and scoping high points. c. Install all form work and steel reinforcements required. d. Install concrete followed by the striping and removal of all form work. e. Finally, all areas requiring additional patching and sealing will be completed. 4. Demobilisation of Site: a. Site restoration, which includes the disposal of all rubbish material and landscaping.


SERVICE COST

EARTHWORKS $15,000.00

SKATE PARK WORKS inc. concrete, steel reinforcing, metalworks and necessary landscaping. $111,245.00

PLUMBINGinc. drink fountain, 2 x plumbers and travel expenses $9,210.00

PLAY EQUIPMENT $49,000.00

SHEDSinc. supply, install and footings. $80,000.00

ACCOMODATION AND TRAVEL EXPENSES $9,450.00

CRANE HIRE $2,575.00

TRANSPORT $5,228.00

FENCING $3,967.00

SEA CONTAINER $2,500.00

PORTABLE TOILET $195.00

TOTAL $288,370.00

GST $28,837.00

FINAL COST $317,207.00

COST ESTIMATEPlease note this is an estimation of quotes only and is not a fixed or final costings sheet of construction works.


MOVING FORWARD

Following a proposed concept plan being adopted by Council (including minor modifications), it is recommended detailed drawings and structural certification is completed to prepare the site for construction. Also, if necessary a certified building permit can be provided ensuring all works are in accordance with Building Codes of Australia.

Following all structural drawings being completed and certified by a structural engineer, the Shire can engage a building company to undertake all works. Skate Sculpture recommends employing Granotek Pty Ltd, as the company has been involved in the design in pricing of all works throughout the process, however it is acknowleded that because the works will be greater than $100,000 it is a requirement to request for public tenders. A detail of further services than can be provided by Skate Sculpture is detailed below.

1. Technical Design Drawings

The detailed technical drawings will be the final design to an overall size and style of wheeled facility as shown in the concept drawing (as supplied by the Principal).

Drawings include:• 1 x A3 hard copy and soft copy set of technical drawings (set out surfaces, planting, grading, detailing).

Standards of DesignWhere specified or implied; design, materials, construction and erection shall comply with the latest editions of the relevant Australian Standards and Codes and the Building Code of Australia. Any other relevant local standards are to be provided to Skate Sculpture by the Principal. The design of the structure shall account for the need for:• Stability and Strength in accordance with Australian Standards;• Serviceability, ease of access and availability of replacement parts: and• Durability – A design life space of twenty (20) years.

Total Technical Design Cost is $4,750.00


5. Structural Certification

Skate Sculpture will engage a Structural Engineer with experience in Skate Park design to: • Specify and certify the design so that it is fit for purpose and compliant with all relevant specifications; and • Review and approve any testing and reports required to ensure the components are constructed properly.

The wheeled facility shall be designed for static stability as required by AS1170: Loading Code for all dead loading and live loading.

The structure and all component members will be designed for strength as follows: • The design action effects for the structure and its components for each load case. • The design strength in accordance with requirements of the appropriate Australian Standards. • The effects of fatigue from exposure to external elements and other actions under normal conditions.

Total Structural Certification Design Cost is $3,500.00

TOTAL ADDITIONAL COSTS = $8,250.00


CONCLUSION

On behalf of Skate Sculpture I thank you for the opportunity to submit concept designs for the future implementation of the skate facility located within the Shire of Mt Magnet. We sincerely believe the future of skate parks in Australia should benefit both wheeled users and the wider community alike and a project such as this exemplifies both these qualities.

Skate Sculpture would like to leave you with one final example, which displays our philosophy and vision for the future of Skateboarding. Skate Sculpture has created a documentary entitled ‘Share Path Skate Path’, which asks the question ‘Can skateboarders co-exist with the public in public spaces’. By creating aesthetically pleasing and brightly coloured obstacles located in a public environment we believe skateboarders can positively impact on the built and natural environment. The documentary can be streamed at http://vimeo.com/53518261.

Further information in regard to our company can be found on our website at www.skatesculpture.com.au. If you have any questions or would like to discuss our concept designs and/or report further, please do not hesitate to send me an email at [email protected] or phone me anytime at 0450 405 510. Thank you again for all your time and consideration and I hope to hear from you soon.

Sincerely,

TIM YUENProject Manager / Lead Designer


5m

15m

27m

5m

8m12m

3.5m

Total Area = 240m2


19m

15m

4.5m

15.2m

3m

Total Area = 220m2


18m

13m

Total Area = 220m2


S H I R E O F M T M A G N E T K I D S D R A W I N G SOrdinary Meeting of Council Agenda - 20 March 2015 115 of 116

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

14. NOTICE OF MOTIONS FOR THE NEXT MEETING

15. CONFIDENTIAL BUSINESS

16. LATE AGENDA ITEMS

17. ELECTED MEMBER MATTERS

18. NEXT MEETING

19. CLOSURE OF MEETING


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