AGENDA Orana Water Utilities Alliance (OWUA) Technical ...

AGENDA – OWUA Technical Committee Meeting 14 – 17 December 2020 of 19

AGENDA Orana Water Utilities Alliance (OWUA) Technical Committee Meeting No. 14

Date: Thursday 17 December 2020

Time: 10.00am

Location: Dubbo RSL (Jacaranda Room) Cnr Brisbane and Wingewarra Sts, Dubbo

Invitees .................................................................................................................................................... 2

1. Welcome and Apologies .................................................................................................................. 3

2. Stakeholder Updates ....................................................................................................................... 3

2.1 Orana Joint Organisation ........................................................................................................ 3

2.2 DPIE – Water ........................................................................................................................... 3

2.3 NSW Health ............................................................................................................................. 3

2.4 NSW Water Directorate .......................................................................................................... 3

2.5 Transport for NSW .................................................................................................................. 3

2.6 Department of Regional NSW ................................................................................................. 3

3. Confirmation of Minutes from OWUA Technical Committee Meeting – 15 October 2020 ........... 4

4. Actions from Previous Meeting ....................................................................................................... 9

5. Matters in Progress ....................................................................................................................... 10

6. OWUA Operators Group Update .................................................................................................. 10

7. Best Practice Compliance / Asset Management ........................................................................... 11

8. Member Council Updates ............................................................................................................. 13

9. Cold Call Surveys ........................................................................................................................... 13

10. 2021 Meeting Dates ...................................................................................................................... 13

11. COVID-19 ....................................................................................................................................... 13

12. General Business ........................................................................................................................... 13

13. Meeting Close................................................................................................................................ 13

ATTACHMENTS ...................................................................................................................................... 14


Invitees

Name Organisation

Graeme Bourke Bogan Shire Council

Peter Brown Bourke Shire Council

David Kirby Brewarrina Shire Council

Darren Scotti Central Darling Shire Council

Victori Papierniak-Wojtowicz Cobar Shire Council

Mark Linton-Harland Gilgandra Shire Council

Claire Cam Mid-Western Regional Council

Doug Moorby Narromine Shire Council

Abishek Suwal Walgett Shire Council

Raymond Burns Warren Shire Council

Cornelia Weibels Warrumbungle Shire Council

Brad Cam – Acting Executive Officer Orana Joint Organisation

Graham Attenborough David Swan Brendan Miller Matt Parmeter Shyamala Manorathan

DPIE - Water

Mark Nave Jason Harwood

NSW Health

Bren Guiney NSW Water Directorate

Neil Glastonbury Transport for NSW

Angela Shepherd Department of Regional NSW


1. Welcome and Apologies

2. Stakeholder Updates

2.1 Orana Joint Organisation

2.2 DPIE – Water Including guest Graham Attenborough – Chief Operating Officer

2.3 NSW Health

2.4 NSW Water Directorate

2.5 Transport for NSW

2.6 Department of Regional NSW Angela Shepherd – Business Development Manager


3. Confirmation of Minutes from OWUA Technical Committee

Meeting – 15 October 2020

MINUTES MEETING OF: Orana Water Utilities Alliance

Technical Committee Meeting No 13

DATE: Thursday 15 October 2020

VENUE: Zoom Meeting

MEETING COMMENCED: 10.10am

ATTENDEES APOLOGIES

Bogan Shire Council Alister Quarmby Trevor Waterhouse

Bogan Graeme Bourke

Cobar Shire Council Victor Paperniak-Wojtowicz Aldrin Loblo

Gilgandra Shire Council Mark Linton-Harland

Central Darling Shire Council Darren Scotti Peter Catalotti (11.00am)

Mid-Western Regional Council Brad Cam Claire Cam

Mid-Western Regional Council Rod Morton (11.45am) Walgett Shire Council Raju Ranjit Colin Gatgens

Narromine Shire Council Doug Moorby

Walgett Shire Council Abhi Suwal

Warrumbungle Shire Council Cornelia Wiebels

DPIE – Water David Swan (10.30am) Brendan Miller (12.00pm) Shyamala Manorathan

NSW Health Mark Nave Jason Harwood (left 12.00pm)

NSW Water Directorate Brendan Guiney (left 10.30am, returned 11.20am)

OWUA Project Officer Alayna Gleeson

Guests

Adam Lovell WSAA (left 11.00am)

ACTIONS LIST

ITEM ACTION WHO STATUS

Outstanding actions

8/4 4.3

DWMS Annual Reviews – Councils to submit or contact their EHO with an update. Outstanding Councils

One outstanding

8/4 4.3

Cryptosporidium Risk Assessments Overdue – Councils to submit or contact their EHO with an update.

Outstanding Councils

Ongoing

8/4 7

Capital Works Projects Report – submit updates for 2020 Outstanding Councils

PRIORITY

11/6 2

Orana JO Workforce Development Project ACTION: Confirm Department of Premier and Cabinet Funding

BC/AG No update

New actions

20/8 1

W-Lab Technology Portal – request for OWUA members to access AG COMPLETE

20/08 4.2

Invite Angela Shepherd (Department of Regional NSW) to next OWUA Meeting AG To be invited to December Meeting

20/08 8

Operators Group – zoom meeting AG October 27

15/10 3.3

Risk Management Training – follow up with Murray Thompson for potential date to deliver the training

MN

15/10 3.3

COVID detection in sewer – update for Operators at Operator Group Meeting AG

15/10 6

IWCM Template – Project Officer to work with NSC on finalising supporting document and distribute to members

AG


15/10 6

Circular 18 – David Swan to follow up internally at DPIE for inclusion of Circular 18 in DW Annual Report as a standard practice.

DS

15/10 6

ITAB Water Survey – Project Officer to follow up with outstanding Councils so information can be used for future OWUA planning

AG

15/10 8

Asset Management Project – Project Officer to arrange meeting with relevant Councils to discuss progressing as an Alliance project

AG

15/10 14

Project Management support – Project Officer to investigate procurements/embedment model

AG

15/10 14

Smoke testing compliance – Project Officer to work with MWRC W&S/Governance teams to establish process for enforcement

AG

1 Welcome and Apologies Refer to attendee and apologies list above.

2 Presentation – Water Services Association of Australia ACTION: Future presentation – WSAA utility dashboard

3 Stakeholder Updates 3.1 Orana Joint Organisation – Doug Moorby on behalf of OJO - EO’s from across JO’s are doing some advocacy work on water policy. 3.2 DPIE – Water – David Swan - Auditor General’s Report – the department accepts some the issues and is working through changes. - Regional Water Strategies – community consultation (https://www.industry.nsw.gov.au/water/plans-programs/regional-water-strategies/public-exhibition/macquarie-castlereagh) ACTION: send link to register for sessions - SSWP Version 2 – announcement pending. - IWCM – these are important documents and Councils are encouraged to keep progressing. 3.3 NSW Health – Mark Nave and Jason Harwood - Annual Reports – Dubbo office has received all but one. - Crypto risk assessment – reminder to review and either agree or question assessment. - Funding available for support projects. - Risk Management Training – ACTION: Mark Nave to follow up with Murray Thompson - JH: COVID detection in town sewer – Bourke currently has a detection program happening. The program has been running for a month with no detection so far. Dubbo, Parkes and Broken Hill are also part of the current monitoring program. Other LGA’s may be approached by NSW Health in the future to undertake a monitoring program in the LGA. Particles may be detected from stool, hair etc. WSAA – current advice is that existing PPE will provide adequate protection. ACTION: add to OWUA Operators Group Agenda and follow up with JH/MN or WSAA for presentation. 3.4 NSW Water Directorate – Brendan Guiney - LGNSW Water Conference Water Directorate Forum – key messages from DPIE – not waiting for the next drought, skills shortages and capacity building. Looking at changing and improving the way do things, which is welcome news. - Training – summary note out – progressing through MidCoast Councils. Working with QLD Water Directorate – some virtual delivery models currently being used and could be used as a template for OWUA. - Aqua/Brown Cards – water system induction courses for contractors well developed and endorsed by QLD WD – looking at developing a NSW based program with Murray Thompson – online virtual induction to ensure contractors are well aware of the risks in our industry.

4 Confirmation of Minutes from OWUA Technical Committee Meeting – 20 August 2020 Motion: D Scotti/D Moorby That the Minutes of the OWUA Technical Committee Meeting held in Mudgee on 20 August 2020 be taken as a true and accurate record. CARRIED

https://www.industry.nsw.gov.au/water/plans-programs/regional-water-strategies/public-exhibition/macquarie-castlereagh

https://www.industry.nsw.gov.au/water/plans-programs/regional-water-strategies/public-exhibition/macquarie-castlereagh


5 Actions from Previous Minutes Noted. Refer to actions list.

6 Matters In Progress 10 – bore assessments projects – site visits underway. 14 – IWCM terms of reference being finalised. ACTION: Project Office to work with Narromine on finalising the supporting document. 26 – Agilient engaged, initiation meeting held and project is now in progress. Expected completion by end of 2020 27 – Circular 18 – Narromine included Circular 18 reporting in DW Annual Report. Supported by NSW Health. ACTION: David Swan to follow up internally for feedback on inclusion in Drinking Water Annual Report as standard practice. 36 – Training – meetings being held with Dept Regional NSW to discuss issues and solutions. ITAB water survey completion – Bogan, Cobar, Mid-Western and Walgett received by Project Officer. ACTION: Project Officer to follow up with outstanding Councils for future OWUA planning.

7 OWUA Operators Group Zoom meeting to be held 27 October. Call for Agenda items. Engineers requested to assist with facilitating video access to the meeting.

8 Best Practice Compliance/Asset Management Best Practice - Cobar – IWCM progressing. Conflicting information for SBP – some advice is that IWCM should cover it. Drought Management Plan updated 2019. - WD – both documents are onerous but if you break it down in to components, SBP is still important. - Warrumbungle – July 2019 draft issues paper – DPIE would not accept final version and presented task list to Council but has not progressed further. Target of June 2021 is unrealistic under current circumstances. Due to number of capital projects in progress, the IWCM would need to be updated once projects are completed over next 5 years anyway. Asset Management Warrumbungle – while finalising future IWCM looking to include AMP, SBP and workforce management plans. DM – do we want to consider revaluation of AMP as an Alliance project? Bogan, Bourke Brewarrina, Narromine, and Warren? ACTION: Project Officer to arrange meeting with DM and then all member Councils. Cobar will do it as part of IWCM.

9 Member Council Updates Bogan - Pipeline survey – pipeline to come in to Nyngan from Old Warren Rd – community consultation ongoing and change in drought conditions has held up the project. - Second storage and creek syphon – draft plans completed, ready to go to tender - First storage repairs – weather impacting progress - Interflow engaged to work on off-river storage pumps to connect to raw water rising main for back up. Central Darling - Plenty of water and in a good position for summer – additional river flow, storage is being filled. - Additional rainfall in White Cliffs catchment – full storage. - Wilcannia remains on bore water due to treatment issues with river water. Endeavouring to go back to river water ASAP. - Capital works – tendering 3 x WTP before end of the year. Cobar - WTP – contractual issues ongoing, EPA issuing a clean up notice soon for contaminated soil.


- DPIE – Stainless steel corrosion research (issues in Brewarrina, Cobar and Walgett) – seeking funding and further investigation required. - SPS – in design - Retic project nearing complete - Nyngan PS almost completed - Hermidale PS – in design - Reservoir roof replacement – in tender - Director of Engineering commencing next month. - IWCM – in progress, hoping to be approved this month. Mid-Western - Sewer relining projects - Mains renewals project - Rylstone/Kandos sewer augmentation proving challenging and funding is an issue. - Mudgee STP – efficiency and stormwater options being investigated - PLC upgrades and Mudgee and Gulgong WTP in progress Narromine - Iron manganese temporary WTP up and running and proving valuable - Issues with deep bores being experiences – general trend is downwards, exploration being conducted by local mining company - Tomingley WTP – scope, technical note, design tender documents all awaiting DPIE concurrence - 2 x new SPS being commissioned – 1 x replacement and 1 x new SPS for new subdivision and refurb of existing SPS - Trangie SPS RTU upgrades in progress. - Back to level 1 water restrictions across LGA Walgett - Walgett – STP maturation pond past its design capacity – Peter organised V-drain excavation to have the ability to direct water to designated ponds. Also slightly increased storage

Plans to irrigate airport and cemetery to reduce effluent in maturation ponds. Additional ponds excavation

work underway as short term solution.

Sedimentation tank 2 channel - Second channel to be sprayed after applying fairing coat in 2 weeks.

Trickle filter repair – arranged for surveying and geotechnical investigation – for assistance in drawing

remedial repair.

- Walgett SCADA upgrade to commence in few weeks – starting with the backbone. - Walgett New Bore – Operational and will be a back-up for raw water supply. - Walgett River Pump Station – Plans to move back to river water for drinking

WTP chemical dosing has been assessed and repaired by Trility

NMI approved flow meter installed

Awaiting commissioning by 360 in couple weeks

Will involve Peter Catalotti when switching back to river water

- Cumborah – submersible pump installed in new bore 9l/s. Storage increased to 138kL. - Rowena – Plans to increase water storage, installing additional hydrants and increasing pressure in mains. Flood scoping study suggests building levee North and East of town and table drain modification to direct water to culvert. - Collarenebri - Peter managed the works involving transformer upgrade which has been completed, commissioning of bore in two weeks. Warrumbungle - Diesel contamination reach STP in Coolah – EPA involved and remediation required. Resulted from underground leaking tanks at local fuel storage. Re-line local manholes and sewer mains required. - DWMS improvement plan – 354 items – implemented all but 67 as at August. - Staff structure – 24 staff total – currently 7 staff short - High volume of projects – 13 funded through NSW Govt and more than 40 capital works in W&S – engaged Chris Devitt. Workshops to progress projects with action plan and bi-monthly meeting.


- Performance agreements being introduced – difficult with resource shortages - EPA has inspected all STP except Baradine – licence concentration limits – exemptions granted while EPA supports planned upgrades/refurbishments.

10 Cold Call Surveys Noted.

11 Upcoming Meetings, Events, Conference and Training Opportunities AWA Conference – Tamworth and virtual (https://www.awa.asn.au/Shared_Content/Events/Event_Display.aspx?EventKey=NSWCON20&WebsiteKey=9dc929a7-973a-452a-8ebd-

7ac0870e5ba9)

12 Future Meetings December meeting to be held in Mudgee or Dubbo on Thursday 10 December with dinner to follow (pending COVID restrictions).

13 COVID-19 NSW Health SHEOC providing daily updates – will transition out of RFS headquarters back to NSW Health on an ongoing basis.

14 General Business CW – Project management support at a regional level – ACTION: Project Officer working with MWRC procurement. Or look at embedment model? RM – Escalation of vapour testing compliance – looking at ways to enforce or mechanism to get works completed. Warrumbungle experiencing similar issues. WD – we have the powers (section 124) but not the resources to follow up and enforce. Engagement needed before enforcement. Same issues with liquid trade waste and backflow. ACTION: Project Officer to work with MWRC team on progressing this issue. Ozwater’21 calling for papers, panels and workshops: https://www.ozwater.org/call-for-papers/

15 Meeting Close 1.00pm.

https://www.awa.asn.au/Shared_Content/Events/Event_Display.aspx?EventKey=NSWCON20&WebsiteKey=9dc929a7-973a-452a-8ebd-7ac0870e5ba9

https://www.awa.asn.au/Shared_Content/Events/Event_Display.aspx?EventKey=NSWCON20&WebsiteKey=9dc929a7-973a-452a-8ebd-7ac0870e5ba9

https://www.ozwater.org/call-for-papers/


4. Actions from Previous Meeting

ITEM ACTION WHO STATUS

Outstanding actions

8/4 4.3

DWMS Annual Reviews – Councils to submit or contact their EHO with an update. Outstanding Councils

One outstanding

8/4 4.3

Cryptosporidium Risk Assessments Overdue – Councils to submit or contact their EHO with an update.

Outstanding Councils

8/4 7

Capital Works Projects Report – submit updates for 2020 Outstanding Councils

COMPLETE

11/6 2

Orana JO Workforce Development Project ACTION: Confirm Department of Premier and Cabinet Funding

BC/AG No update

New actions

20/8 1

W-Lab Technology Portal – request for OWUA members to access AG COMPLETE

20/08 4.2

Invite Angela Shepherd (Department of Regional NSW) to next OWUA Meeting AG COMPLETE

20/08 8

Operators Group – zoom meeting AG COMPLETE

15/10 3.3

Risk Management Training – follow up with Murray Thompson for potential date to deliver the training

MN Early 2021

15/10 3.3

COVID detection in sewer – update for Operators at Operator Group Meeting AG COMPLETE

15/10 6

IWCM Template – Project Officer to work with NSC on finalising supporting document and distribute to members

AG COMPLETE

15/10 6

Circular 18 – David Swan to follow up internally at DPIE for inclusion of Circular 18 in DW Annual Report as a standard practice.

DS

15/10 6

ITAB Water Survey – Project Officer to follow up with outstanding Councils so information can be used for future OWUA planning

AG Awaiting response from Bre or Gil

15/10 8

Asset Management Project – Project Officer to arrange meeting with relevant Councils to discuss progressing as an Alliance project

AG Awaiting response from Bogan,

Bourke, Bre and CD

15/10 14

Project Management support – Project Officer to investigate procurements/embedment model

AG Not commenced

15/10 14

Smoke testing compliance – Project Officer to work with MWRC W&S/Governance teams to establish process for enforcement

AG In progress


5. Matters in Progress As at 09/12/2020

Condition Assessment of Existing Groundwater Bores: Tasks 1 and 2 progressing. Final data being

collected with draft report to follow. Once received, the draft report will be shared with participating

Councils for feedback.

Training

Risk Management Training (NWPGEN001): NSW Health is liaising with Murray Thompson with

training expected to be scheduled for early 2021.

iTAB Water Survey: awaiting responses from Brewarrina and Gilgandra.

Business Continuity Plan: Draft 1 currently under review.

Discussion points:

- BIA table/MAO’s

- Draft Plan

- Current status of member Councils

- Training

Asset Revaluation: awaiting responses from Bogan, Bourke, Brewarrina and Central Darling.

Timeline to be discussed.

6. OWUA Operators Group Update Meeting scheduled 27 October 2020 did not go ahead due to lack of attendance.


7. Best Practice Compliance / Asset Management

Report By: Alayna Gleeson

Position: Project Officer, OWUA

Date: 08/12/2020

RECOMMENDATIONS

That the OWUA Technical Committee: 1. Note the report on Best Practice Compliance / Asset Management 2. Provide updates to status table as required

The Vision of the OWUA is to provide a unified approach to the sustainable delivery of water and

sewerage services, and to achieve and maintain gazetted Best Practice by the earliest feasible date.

An outline of the status of each Council is outlined below.

BEST PRACTICE ELEMENTS

1 Integrated Water Cycle Management (IWCM) Strategy & Financial Plan

2 Water Conservation Measures (WCM)

3 Strategic Business Plan (SBP)

4 Drought Management Plan (DMP)

5 Pricing & Regulation of Water Supply, Sewerage & Trade Waste

6 Performance Monitoring

Council IWCM WCM SBP DMP PRICING/REG PERF MON

Bogan Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2010

Bourke Target June 2021 Complete following IWCM

(2025 - 4 year cycle)

Brewarrina Target June 2021 Complete following IWCM


Central Darling 2026 Complete following IWCM

(2025 - 4 year cycle) 2019

Cobar

Progressing

Target June 2021 Complete in conjunction

with IWCM (TBC) 2019

Gilgandra Target June 2021 Complete following IWCM


Mid-Western

In progress Issues paper with DPIE

Target June 2021 Complete following IWCM


Narromine ToR to be finalised Complete following IWCM

(2025 - 4 year cycle) 2010

Walgett Target June 2021 2018

Warren Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2007

Warrumbungle Issues Paper – July 2019

Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2018

Approved DPIE - Water action required Council action required Consultant action

required Lodged with DPIE Water


Asset Management

ASSET MANAGEMENT PLANS

1 Does your Council have an AMP?

2 What stage is your AMP at?

3 Is your AMP linked to your Council’s Financial Plan?

Council AMP? STAGE? LINKED TO FP? NEXT UPDATE REQUIRED?

4 year cycle

Bogan Shire Council Yes - April 2017 2nd Generation Yes 2021

Bourke Shire Council Yes Yes Yes

Brewarrina Shire Council

Yes Updated 2018

Completed Current Yes 2022

Central Darling Shire Council Yes

Updated draft completed 2019

No Finance check

required on draft AMP

Cobar Shire Council Yes

Completed Feb 2011 Yes DUE NOW

Gilgandra Shire Council Yes- 2016 DUE NOW

Mid-Western Regional Council Yes - 2016 Preliminary Yes DUE NOW

Narromine Shire Council

Yes 2017 Adopted 2018 Yes 2022

Walgett Shire Council Yes Mature Yes DUE NOW

Warren Shire Council Yes Adopted 2019 Yes 2023

Warrumbungle Shire Council

No – incorporated with IWCM/SBP

updates


8. Member Council Updates Update from each Member Council on the current situation in their LGA.

9. Cold Call Surveys

Organisation Details

Business Name: Corrosion Control Engineering

Address: Unit 4/378 Parramatta Rd Homebush West NSW 2140

Website: www.cceng.com.au

Contact Person

Name: Jim Galanos, Engineering Manager

Email: [email protected]

Phone/Mobile: 9763 5611 / 0422 843 247

Outline of products/services: Refer to attachments

How could your products/services benefit OWUA member Councils?

Refer to attachments

Attachment? Yes

10. 2021 Meeting Dates DATE LOCATION

Thursday 11 February Narromine

Thursday 8 April TBC

Thursday 10 June TBC

Thursday 12 August TBC

Thursday 14 October TBC

Thursday 9 December TBC **Bi-monthly, second Thursday on the month**

11. COVID-19

12. General Business

13. Meeting Close

http://www.cceng.com.au/

mailto:[email protected]


ATTACHMENTS

AGENDA Orana Water Utilities Alliance (OWUA) Technical ...

Documents

Transcript of AGENDA Orana Water Utilities Alliance (OWUA) Technical ...