Agenda of Council Meeting - 21 May 2018 · 21/05/2018 · In September 2017 I had the pleasure in...

Business Paper

Council Meeting

Monday, 21 May 2018

6.30pm

Council Chambers,

Level 2, Administration Building,

4-20 Eton Street, Sutherland

Council Meeting 21 May 2018

ORDER OF BUSINESS

1. ACKNOWLEDGEMENT OF COUNTRY

2. OPENING PRAYER / RELIGIOUS OBSERVANCE

3. APOLOGIES

4. DISCLOSURES OF INTEREST

5. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETINGS

6. PRESENTATIONS

7. MAYORAL MINUTES

MM013-18 Mayoral Minute - NSW/ACT Young Achiever Award - Michael Bonnici

MM014-18 Mayoral Minute - Superintendent Julian Griffiths Commander, Sutherland

Shire Police Area Command

8. REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 7 MAY 2018

GOV025-18 Quarterly Budget Review Statement for Period Ending March 2018

GOV026-18 Minutes of the Audit, Risk & Improvement Committee Meeting held on 7

March 2018

GOV027-18 Cash Payments and Investments Report - March 2018

9. REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 7 MAY 2018

SER019-18 Proposed Lease - 36 Eton Street, Sutherland to Concrite Pty Limited

10. REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7 MAY 2018

INF027-18 Major Infrastructure Projects review

11. REPORTS OF THE SHIRE PLANNING COMMITTEE HELD ON 7 MAY 2018

PLN033-18 Camellia Gardens Camp Management Plan Endorsement and Exhibition

Feedback

PLN034-18 Results Public Exhibition SUEZ Extended Operating Hours

12. REPORTS FROM OFFICERS

COR022-18 Tree Management Update - Further Report

COR023-18 Appointment of South District Commissioner

COR024-18 SSROC Governance and Structure


13. MOTIONS OF WHICH NOTICE HAS BEEN GIVEN

14. MOTION

MOT020-18 Kirrawee Community Facilities

15. PRESENTATION OF PETITIONS

16. QUESTIONS

17. NON AGENDA ITEMS

18. CONSIDERATION OF BUSINESS IN CLOSED SESSION

19. CONFIDENTIAL REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7

MAY 2018

INF008A-18 T 756/18 Upgrade of the Utility Pool at Sutherland Leisure Centre

20. CONFIDENTIAL REPORTS FROM OFFICERS

COR004A-18 Purchase of land for road dedication - 22-24 Banksia Road, Caringbah


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MM013-18 MAYORAL MINUTE - NSW/ACT YOUNG ACHIEVER AWARD -

MICHAEL BONNICI

Attachments: Nil

The Councillors of the Sutherland Shire

Dear Councillors

In September 2017 I had the pleasure in introducing Michael Bonnici (then 19 years old) of Alfords

Point to Council. Council unanimously supported my Mayoral Minute congratulating Michael on

receiving the 2017 Young Sydney South Region Volunteer of the Year and overall regional winner’s

award for his work through surf lifesaving.

I am pleased to advise that Michael (now aged 20 years) has not rested on his laurels. Last month I

had the privilege of sitting with his family as Michael was announced the winner of the Awards

Australia NSW/ACT Young Achiever Award in recognition for contributing over 200 volunteer hours

every year. In winning this prestigious award, Michael competed against 27 other finalists in a range

of social, community, business and sporting pursuits. Michael was gracious in his acceptance of this

award and amongst others, thanked Sutherland Shire Council for its support. Michael was also a

finalists in the Freemasons NSW/ACT Community Service Award category.

Michael remains a director of surf lifesaving, an educational speaker and an award-winning Patrol

Captain at Wanda Surf Club. Michael also volunteers for Meals on Wheels, Australian Red Cross

Blood Service and Salvation Army. Michael has raised $3,000 for Samaritans Purse Australia and

volunteered time to help build schools in disadvantaged Battambang, Cambodia.

I’m sure that all Councillors will agree with me in congratulating Michael and shining a light on his

many achievements. Michael is a future leader and will undoubtedly encourage more young people to

make a meaningful contribution in our community.

MOTION

THAT:

Council congratulates Michael Bonnici on winning the Awards Australia NSW/ACT Young Achiever

Award for his many hours of community service to a range of volunteer organisations and charities.


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Councillor Carmelo Pesce

Mayor

File Number: 2017/287937


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MM014-18 MAYORAL MINUTE - SUPERINTENDENT JULIAN GRIFFITHS

COMMANDER, SUTHERLAND SHIRE POLICE AREA COMMAND

Attachments: Nil

The Councillors of the Sutherland Shire

Dear Councillors

I table this Mayoral Minute in recognition and appreciation of Superintendent Julian Griffiths

Commander Sutherland Shire Police Command, for his significant contribution to the Sutherland Shire

community over the last six years.

As a child, Superintendent Griffiths together with his parents emigrated from Wales and moved to

Cronulla where he attended Woolooware Public School. Superintendent Griffiths joined the NSW

Police Force in January 1990 and in 2012 returned to the Shire when he was promoted to

Commander of the (then) Sutherland Local Area Command. Superintendent Griffiths has remained

passionately committed to our community and has served us with dignity, respect and honour during

this period.

In late 2017, Superintendent Griffiths was appointed to the newly created Sutherland Shire Police

Area Command where he led the amalgamation of Sutherland and Miranda LACs, forming one of the

largest Commands in Sydney. By any measure the newly created Command has been a resounding

success under Superintendent Griffiths’ guidance and leadership. Recognised for his service and

professionalism in policing, Superintendent Griffiths has recently been transferred to Commander, St

George Police Area Command, being a busier and arguably more challenging local area command.

In my view, that community is most fortunate to gain the services of an officer of such high integrity

and commitment to community service.

Amongst Superintendent Griffiths’ many achievements have been his ability to form strong and

binding connections with the community, lead emergency management efforts in times of natural

disaster and lower crime rates in all key areas. Superintendent Griffiths’ initiatives have led to a highly

efficient and responsive local Police service and have been of great comfort to those who have called

upon his team for assistance.

Superintendent Griffiths has always had my unreserved respect and trust and I am aware that he is

highly regarded by our executive team for his unwavering commitment to the important partnership

between the Police and Council. I ask Councillors to join me in thanking Superintendent Griffiths for

his significant contribution to the Sutherland Shire over the last six years and wish him every success

as he moves on to new challenges in the St George district.


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MOTION

THAT:

Council writes to Commissioner Michael Fuller, NSW Police Force expressing Council’s sincere

gratitude to Superintendent Julian Griffiths for his professionalism, dedication and commitment to

the Sutherland Shire community over the last six years and congratulate him for his many

achievements, leading a team of professional Police officers working alongside Council to make

the Sutherland Shire amongst the safest and most desirable communities in Sydney.

Councillor Carmelo Pesce

Mayor



REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 7 MAY 2018

GOV025-18 QUARTERLY BUDGET REVIEW STATEMENT FOR PERIOD ENDING MARCH

2018

EXECUTIVE SUMMARY

The Quarterly Budget Review for the period ended 31 March 2018 has been prepared in

accordance with Section 203 (Budget Review Statements and Revision of Estimates) of the

Local Government (General) Regulations 2005.

An Income Statement variation of positive $3.050m before capital items has been recorded

resulting in the projected year end net operating result before capital items increasing from a

surplus of $3.759m in December 2017 to a surplus of $5.795m. When deducting a negative

variance for capital items, the net operating result from continuing operations improves from the

December 2017 position of $20.779m to $23.649m.

Councils budgeted Operating Performance Ratio following budget variance adjustments is

1.21% which is above the industry benchmark of >=0.00%. Excluding Domestic Waste

transactions, this ratio stands at -4.13%.

A variation to the capital budget of -$3.672m has been recorded with major changes including

$1.825m in additional works and new projects and a deferral of $3.015m of existing projects.

Consistent with the Council’s approach to long term financial planning, this positive variation will

be allocated to the already identified infrastructure renewal and maintenance projects.

COMMITTEE RECOMMENDATION

That the 3rd Quarterly Budget Review Statement and recommendations contained within be

adopted and income and expenditure adjustments be voted.


GOV026-18 MINUTES OF THE AUDIT, RISK & IMPROVEMENT COMMITTEE MEETING

HELD ON 7 MARCH 2018

EXECUTIVE SUMMARY

The Sutherland Shire Council Audit, Risk & Improvement Committee met on 7 March 2018.

Minutes of the meeting are provided for the information of Council.

The External Auditors (PricewaterhouseCoopers) attended the meeting to present, with the

Manager Finance, the ‘Draft Client Service Plan’ and the NSW Audit Office report ‘Local

Government Financial reporting issues and Developments’.

The agenda for the meeting also included a number of reports prepared by various Business

Unit Managers to address the requirements of the adopted Audit, Risk and Improvement

Committee Charter.


1. That the minutes of the meeting of the Sutherland Shire Council Audit, Risk & Improvement

Committee held on 7 March 2018 be received and noted.

2. Council expresses its thanks to Internal Auditor Juliette Hall for her 28 years of dedicated

service to the Council.


GOV027-18 CASH PAYMENTS AND INVESTMENTS REPORT - MARCH 2018

EXECUTIVE SUMMARY

This report provides details of Council’s investment performance for the period ending 31 March

2018, along with presenting cash and investment balances and diversification.

Council may invest funds that are not, at any particular time, required for any other purpose.

Investment of these funds must be in accordance with relevant legislation and regulations and

in accordance with Council’s Policy for Investment of Cash Balances. Details of these

investments must be reported to Council monthly.

The return on Council’s portfolio to 31 March 2018 was 2.65% compared to the benchmark of

1.72%.

All investments have been made in accordance with legislative requirements and within relevant

Council policy.


1. That the information concerning Bank Balances and Investments held as at 31 March 2018,

be received and noted.

2. That Council receive advice concerning whether the RFS and SES trusts be legally

discontinued and funds be distributed appropriately.


REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 7 MAY 2018

SER019-18 PROPOSED LEASE - 36 ETON STREET, SUTHERLAND TO CONCRITE PTY

LIMITED

EXECUTIVE SUMMARY

Council owns commercial office space at Part level 2, 36 Eton Street, Sutherland. It is currently

occupied by Concrite Pty Limited with the lease expiring on 30 June 2018. Concrite Pty Limited

have requested a new lease.

Office vacancies in Sutherland remain relatively high and Council could incur refurbishment

costs, re-leasing costs, a vacancy period and possibly a rent free period were new tenants be

sought.

Council officers have negotiated to lease the premises on favourable terms for a three year

lease with two one year options.

The proposed lease offers Council an opportunity to continue its tenure with a secure and

reliable tenant paying market rent.


THAT:

1. The Lease of Part level 2, 36 Eton Street, Sutherland to Concrite Pty Limited for a term of

three years with two one year options, on a commercial basis that achieves prevailing market

value be approved.

2. In accordance with the Power of Attorney dated 6 July 2016 BK 4710 No. 28, the General

Manager execute any necessary documentation to give effect to these resolutions.


REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7 MAY 2018

INF027-18 MAJOR INFRASTRUCTURE PROJECTS REVIEW

EXECUTIVE SUMMARY

A number of major projects have been completed and officially opened in 2017/18.

The Sutherland Entertainment Centre major refurbishment project will be reported in detail

separately.

Stage 2 of the Cronulla Town Centre Masterplan relies on a further report to Council as

resolved in MOT 017-18.


That the report “Major Infrastructure Projects Review” be accepted and staff be thanked for their

input.


REPORTS OF THE SHIRE PLANNING COMMITTEE HELD ON 7 MAY 2018

PLN033-18 CAMELLIA GARDENS CAMP MANAGEMENT PLAN ENDORSEMENT AND

EXHIBITION FEEDBACK

EXECUTIVE SUMMARY

Council recently exhibited the draft Camellia Gardens Flying-fox Camp Management (CMP).

The majority of respondents were supportive of the draft CMP as it was exhibited, and the

priority actions were updated to reflect the results of community engagement with a focus on

managing vegetation, faecal drop, and education.

Additional funding in the amount of $17,500 is required to implement actions proposed in the

CMP that are not already covered by grant funding.

This report seeks endorsement of the amended CMP following community engagement, and

allocation of funding to implement priority actions.


THAT Council:

1. Endorse the final version of the Camellia Gardens Flying-fox Camp Management Plan.

2. Allocate funds in the amount of $17,500 for the 2018-19 financial year for the implementation

of the Camellia Gardens Flying-fox Camp Management Plan.


PLN034-18 RESULTS PUBLIC EXHIBITION SUEZ EXTENDED OPERATING HOURS

EXECUTIVE SUMMARY

The public exhibition of the SUEZ proposal to extend the operating hours of the Lucas Heights

Resource Recovery Park has been completed.

No public submissions were received.

Submissions were received from two public agencies; Roads and Maritime Services (no

objection) and the Environment Protection Authority (odour concerns).

This report seeks Council’s endorsement for the General Manager to accept the consent

conditions and allow the modified hours to proceed.


THAT:

1. The report “Results Public Exhibition SUEZ Extended Operating Hours” be received and

noted.

2. Subject to conditions of consent acceptable to Council’s Principal Environmental Scientist, the

General Manager notify SUEZ of Council’s acceptance of the consent conditions in

accordance with clause 18.2 (b) of the 2000 Deed of Agreement.


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COR022-18 TREE MANAGEMENT UPDATE - FURTHER REPORT

Attachments: Nil

EXECUTIVE SUMMARY

This report aims to inform Council of current and proposed statistical information on tree loss and gain

across the Shire, and responds to motion MOT023-17 and MOT008-18.

REPORT RECOMMENDATION

That the report Tree Management Update be received and noted.


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PURPOSE

The purpose of this report is to provide a status update on current and future statistical information on

tree loss and gain across the Shire, and responds to motion MOT023-17 and MOT008-18.

BACKGROUND

At its meeting of 20 February 2017, Council resolved the following (MOT023-17 – Quarterly Report on

Trees):

Council to receive a report each quarter in 2017 with information readily available on:

1) The number of trees as a consequence of:

(i) development consents;

(ii) permits to remove trees on public land;

(iii) permits to remove trees on private land; and

(iv) Council’s proactive tree removal on health and safety grounds.

2) The number of trees planted as an outcome of:

(i) conditions of development consent requiring replacement plants; and

(ii) the Green Streets Program.

3) The number of replanted trees that are inspected to ensure their survival.

4) The report include the previous four years historical figures where available.

In addition to the above, Council also resolved on 20 November 2017 (MOT008-18 – Trees Near

Housing on Council Land in Bushfire Prone Zones):

That a report be provided in early 2018 setting out options for the appropriate management of

trees on public land in bushfire zones.

The review shall include:

1) Mechanisms to ensure trees within ten metres of a dwelling do not elevate the risk of

fire to the property;

2) Identification of opportunities to improve the local tree canopy under Council’s Green

Streets Program in circumstances where trees are removed

3) Within the policy, Council’s tree planting not affect any residents solar panels.


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DISCUSSION

MOT023-17, 20/2/17: Quarterly Report on Trees

The data within the table below include trees determined for removal during the time period between

1 August 2017 and 1 February 2018. For DA’s and private tree applications, residents have up to 3

years to remove trees that have been approved for removal. Some trees approved for removal are

not actually removed due to cost, owners selling the property, and the like. Therefore the data for

private property is representative of what was approved to be removed during this timeframe.

Avenue for tree removal No of trees approved

for removal

No of trees required to be

planted if removals occur

Trees planted to

date

Development applications 1042 2749 573 (not all sites

are inspected)

Private Tree applications 730 1123 unknown

Reactive public place trees 490 Offset through Green Streets

RMS Projects 195 975 Not commenced

Ausgrid Projects 149 596 Not commenced

Green Streets Program 1239

Total: 2723 4962 1822

There are a number of limitations to presenting accurate data on trees for both public and private land:

The data fields to capture tree removal for DA’s were configured in June 2017 and amended in

August 2017 and it has been an incremental adoption of populating tree fields over a 6 month

period;

We do not know the volume of tree removal on private property for exempt species, trees

removed under RFS 10/50 Code of Practice, or illegal tree removal that was not reported to

Council;

Our public place tree system is only configured to capture up to 3 trees per request;

For storm events, safety and priority requests, not all tree removal data is captured;

Public place tree reporting statistics are not yet captured across multiple Council systems; and

Does not take into account mortality rates of trees on development sites that were to be

retained, but die (from a sample of projects this could be a significant number).

Council’s Community Strategic Plan sets a goal of no net canopy loss across The Shire. Providing

data on trees being removed and replanted in a numerical way is not the best way to assess the net

gain/loss of canopy. The canopy of a large tree removed may cover an area of 30m2, whereas a

replacement tree has virtually no canopy for at least a few years. A better way to measure this is

spatially via vegetation analysis from aerial photography.

The technology now exists to compare images of canopy cover over time and identify differences to

be able to see where and how much vegetation has been removed. Council can then monitor

changes and trends in tree canopy and direct maintenance and planting into areas where canopy is


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reducing. It will illustrate if our greening goals are successful, inform decision making, and can help

prioritise the activities that will best meet our target outcomes.

This technology has been used by state government and other LGA’s, and provides a of the state of

canopy at a point in time. Council is currently investigating acquiring canopy cover vegetation

analysis software.

MOT008-18. 20/11/17 Trees near housing on Council Land in Bushfire Prone Zones

1. Mechanisms for bushfire management on private property:

The 10/50 Vegetation Clearing Bill introduced in August, 2014 allows people to clear certain

vegetation near their homes to improve protection from bush fires. Council’s policies and procedures

acknowledge the need for property owners and occupiers in bushfire prone areas to manage

vegetation that may contribute to a bushfire. For existing developments, they enable the legitimate

management of bushfire hazards, even on environmentally sensitive land. For new developments

adequate bushfire protection and environmental protection measures are designed and incorporated

at the time of approval.

On private land within the entitlement area, trees within 10 metres and other vegetation within 50

metres of a dwelling are able to be cleared by land owners without first needing to gain approval from

Council or other agencies, so long as the clearing is undertaken in accordance with a Code of Practice

published by the Rural Fire Service. Council has linked RFS mapping to its website for ease of use by

our residents.

Where residents are concerned that trees on Council property are a bushfire hazard, Council seeks

advice from the RFS. Council has a strong and well-established working relationship with the RFS

that ensures a prompt and systematic bush fire management referral process. The RFS employs

qualified Planning and Mitigation Officers with extensive experience and knowledge to determine risks

and appropriate responses. All tree pruning/removal requests which specify bushfire risk are referred

to RFS as a priority. Council follows the recommendations of RFS and undertakes works as advised.

Council has received very few complaints in the history of this referral service.

2. Identification of opportunities to improve the local tree canopy under Council’s Green

Streets Program in circumstances where trees are removed

In regard to when trees are planted, tree planting projects are carried out during the cooler months of

the year. The record breaking dry months we experienced over the 2017-18 summer period resulted

in the planting season in 2017 finishing early and delayed commencement of planting projects and

proactive public place tree works in 2018.

Undertaking large scale planting in the Shire in these climatic circumstances is a waste of resources,

as Council cannot adequately water all trees and they are prone to failure.


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With regard to where trees are planted, there are generally economies of scale in planting out streets

or precincts of a reasonable scale rather than one planting is small numbers where trees have been

removed (unless they are replacement trees planted and maintained by property owners). Projects

are progressed based on a range of criteria that have facilitated planting on main roads, in highly

used areas, in conjuction with community organisations and infrastructure projects or redevelopment

of land, and to provide a spread of projects across the Shire.

Opportunities to enhance the program that will be pursued going forward include:

Initiatives Opportunities

Resident engagement -

Community

Improved communication with our community resulting in

increased canopy cover, community satisfaction and

increased public understanding of the value of trees in urban

spaces. A success of the Green Streets process is increased

requests for street plantings by the community. Currently we

have 30 larger scale requests, and many more for one off

frontage plantings

Greater Sydney Commission

Blue Green Grid – Dept of

Planning and Environment

Green Streets planting strategies aligned to locations of

greatest congregation and usage from our community to

reinforce this strategy

202020 Vision – Federal

collaboration of business and

government

Green Streets planting strategies aligned to hot spot locations

where canopy loss and heat island effect have increased

Greener Places Policy - Dept of

Planning and Environment

This policy seeks to improve green infrastructure in urban

areas by heightening the importance of trees and open space

within the planning system

Removal/Replacement Projects –

Various state organisations

Collaborative projects with RMS, Transport NSW, Sydney

Trains, Sydney Water and Ausgrid

Cross divisional Projects -

Council

Green Streets Strategy with Open Space and Recreation

Strategy outcomes, parks and reserves projects, and

cycleway and footpath programs

3. Within the policy, Councils tree planting not affect any residents solar panels:

Trees and solar energy can co-exist. When undertaking planting projects, designers consider existing

solar services as well as northerly aspects to consider future solar generation. Species selection is

made to ensure long term retention of trees in a location with minimal conflict with lines, poles, paths,

pipes and panels.


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The consultation process adopted for Green Streets anables residents to discuss any concerns with

Council at the time street tree planting is occurring and to resolve concerns of current and future

situational impacts before they occur.

The Green Streets Strategy will outline the consideration of existing solar generation as part of the site

assessment when planning the Shire’s next generation of canopy.

RESOURCING STRATEGY IMPLICATIONS

Obtaining vegetation analysis in the Sutherland Shire will be pursued by Shire Planning in conjunction

with Information Management and Technology, and is expected to be carried out within the existing

resource allocation.

COMMUNITY ENGAGEMENT

No external consultation applies to this request.

STRATEGIC ALIGNMENT

In the recent community engagement exercise, our community stated that the number one thing they

value in the Sutherland Shire is “access to our beautiful beaches, parks and natural reserves.” This is

reflected in our vision, being:

“A connected and safe community that respects people and nature, enjoying active lives in a strong

local economy”

This is also reflected in our Community Strategic plan Outcome 2:

“We want to enhance and protect the beautiful and healthy natural environment of Sutherland Shire”

which flows down into the following strategy:

Strategy 2.2 Enhance and protect diverse natural habitats:

Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables

2.2.1: Enhance and protect our diverse flora,

fauna and ecological communities

2.D.5 Implement the Green Streets Program

2.2.2: Manage, promote and enhance our tree

canopy in urban and natural areas

2.2.3: Encourage responsible urban planning

which balances growth with environmental

sustainability


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POLICY AND LEGISLATIVE REQUIREMENTS

There are no policy or legislative requirements relating to this matter.

CONCLUSION

The above information has been provided in response to Council’s request for information and

responds to motion MOT023-17 and MOT008-18.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Manager Environment Health and

Building, Michael Ryan, who can be contacted on 9710 0131.



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COR023-18 APPOINTMENT OF SOUTH DISTRICT COMMISSIONER

Attachments: Nil

EXECUTIVE SUMMARY

District Commissioners for the five Greater Sydney Districts are appointed by the NSW Minister for

Planning (and ratified by Cabinet) on the recommendation of relevant local councils. Current terms

expire in September 2018. The Hon Morris Iemma has operated successfully as the District

Commissioner for the South District and it is recommended that he be re-appointed.


That the re-appointment of The Hon Morris Iemma as the District Commissioner for the South

District be endorsed.


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PURPOSE

The purpose of this report is to endorse the re-appointment of The Hon Morris Iemma as the District

Commissioner for the South District.

BACKGROUND

District Commissioners for the five Greater Sydney Districts are appointed by the NSW Minister for

Planning (and ratified by Cabinet) on the recommendation of relevant local councils.

The initial District Commissioner appointments expire in early September 2018. Under schedule 2 of

the Greater Sydney Commission Act 2015 (GSC Act), an appointed member holds office for such

period (not exceeding 4 years) as is specified in the appointment instrument. An appointed member

can be re-appointed and can hold office as a member for not longer than 8 years.

In accordance with section 6 of the GSC Act, the Chief Executive Officer of the Greater Sydney

Commission, on behalf of the Minister, is seeking advice and recommendations from local councils on

the appointment of a District Commissioner for the South District for a new term to commence in

September 2018.

DISCUSSION

Council may nominate a new District Commissioner or may choose to request that the current

Commissioner, Mr Iemma, be reappointed for a new term to commence in September 2018.

Since the inception of the Greater Sydney Commission the role of the District Commissioners has

evolved. District Commissioners were instrumental in the preparation of the Sydney Region Plan and

the District Plans. The District Commissioners also chaired the District Planning Panels which

determine significant development applications in the District.

The District Commissioners role has been refined with the finalisation of the District Plans. The

Commissioners no longer sit on District Planning Panels. Their role is to provide strategic input into the

future directions for Greater Sydney and to represent the interests of their District through this process.

In his role as South District Commissioner Mr Iemma has represented the interests of the South

District very well. As a former Premier he has a keen appreciation of government linkages which is

essential for coordinating the planning and delivery of necessary infrastructure between agencies to

support growth. As a long term resident of the District, with very strong community links and a keen

interest in sport and recreation, he has a deep understanding of local community priorities. He is well

placed to facilitate outcomes that are in the interest of the District. As such it is recommended that Mr

Iemma be re-appointed as the District Commissioner for the Southern District of Greater Sydney.


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There are no budget implications. District Commissioners are remunerated by the NSW government.

STRATEGIC ALIGNMENT


1.1 Our community and leadership will collaborate

to enable the lifestyle and environment to which

we aspire.

1N Advocate and maintain dialogue across all

levels of government and with key stakeholders

around issues impacting our community.

CONCLUSION

Mr Iemma has served Sutherland Shire well in his role as District Commissioner and a further term in

this role is supported.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the Manager Strategic Planning, Mark

Carlon, who can be contacted on 9710 0523.



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COR024-18 SSROC GOVERNANCE AND STRUCTURE

Attachments: Appendix A⇩

EXECUTIVE SUMMARY

At the Southern Sydney Regional Organisation of Councils (SSROC) meeting held on 15

February 2018 it was agreed that consultation be undertaken with member councils to seek

their input into the proposed changes to SSROC’s governance and structure.

The proposed changes will address issues raised by NSW Fair Trading in regard to SSROC’s

current business structure and will see the establishment of strategic organisational model.


THAT:

1. Council endorse the Southern Sydney Regional Organisation of Councils (SSROC) proposal

to establish a Council of Mayors and the implementation of an appropriate business model as

outlined in the attached report - SSROC Council of Mayors and Incorporation (December

2017).

2. SSROC be advised that Council requires the alternate delegate to the Mayor to be the Deputy

Mayor.


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PURPOSE

This report seeks Council’s endorsement of the SSROC proposal to establish a Council of Mayors and

implementation of an appropriate business model.

BACKGROUND

Council is a long standing member of SSROC. As an outcome of the recent NSW local government

reform process the membership of SSROC has decreased from sixteen to eleven councils. That

reform process provided an opportunity for SSROC to examine its governance and structure.

Council’s current delegates to the SSROC Board are Cr Boyd and Cr Johns and the alternate

members are Cr Nicholls and Cr Plibersek. The Board meets on a quarterly (or as needed) basis.

DISCUSSION

In March 2017 SSROC representatives agreed to the establishment of a Council of Mayors, however

consideration and implementation of this proposal was subject to the appointment of delegates to

SSROC which has now occurred.

The proposed model would see the replacement of the existing structure with a Council of Mayors,

supported by a new General Managers Committee. The intention being to create a powerful strategic

voice for southern Sydney which would have sufficient influence to merit regular meetings with the

Premier to address key objectives of the metropolitan plan, regional issues and policy development.

In addition to this proposed change, SSROC, on advice received from NSW Fair Trading is required to

change its corporation status.

The attached report, SSROC Council of Mayors and Incorporation (December 2017), provides further

background information in regard to the implications of both of these changes.

The essential changes include the requirement for one voting delegate per council in the future (being

the Mayor) and an alternate delegate being nominated by the Mayor. It is considered that the

alternate delegate should be the Deputy Mayor rather than being nominated at the discretion of the

Mayor. Therefore it is recommended that SSROC be advised that Council requires the alternate

delegate to the Mayor to be the Deputy Mayor of Council.

The document also details a recommended approach to establish the proposed Council of Mayors and

the implementation of a more suitable business model.


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Council’s annual membership fee for SSROC has increased as a result of the total cost of the

secretariat being shared between eleven councils instead of the former sixteen councils. However this

increase in membership fees is within budget allocation.

STRATEGIC ALIGNMENT


1.2 Our leadership empowers a broad range of stakeholders.

1N.1 Undertake advocacy on issues as required.

POLICY AND LEGISLATIVE REQUIREMENTS

Adoption of the report recommendation does not change Council’s policy framework or legislative

requirements.

CONCLUSION

Establishing a Council of Mayors, supported by a Committee of General Managers, was chosen as the

model for the ROC in future at a joint meeting of Delegates and General Managers in March 2017.

Council mergers at the time prevented further progress on the establishment. Now that the mergers

have been proclaimed and the new councils elected, SSROC can proceed with this change.

A Council of Mayors would greatly strengthen SSROC’s advocacy function by ensuring that all Mayors

actively participate in the development of policy positions. As an extension, this strengthens Council’s

advocacy on local issues. A Council of Mayors representing over 1.7 million people, or a third of the

population of Sydney, could be a formidable influence in decision-making about and application of

policies to the area.

Council’s endorsement of the SSROC proposal to establish a Council of Mayors and implementation

of an appropriate business model is recommended.

RESPONSIBLE OFFICER

The officer responsible for the preparation of this Report is the General Manager, Scott Phillips who

can be contacted on 9710 0359.



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MOT020-18 KIRRAWEE COMMUNITY FACILITIES

Attachments: Nil

Pursuant to Notice, Councillor Johns submitted the following Motion:


THAT:

1. In recognition of the increased population in Kirrawee upon completion of South Village,

Council commits to providing high quality, fit for purpose community facilities in and around the

Kirrawee town centre.

2. To ensure all community needs are met in a sustainable manner, Council receives a report as

soon as practicable detailing:

a. A needs analysis of community facilities and services in and around Kirrawee over the

next twenty years;

b. Existing community facilities and services and their capacity for expansion;

c. Opportunities to partner with service providers, co-locate services and increase the

capacity of community facilities;

d. Opportunities to maximise community use of the park within South Village with

community facilities, active and passive recreation spaces; and

e. Funding opportunities including, but not limited to income derived from Council owned

commercial property in South Village.



CONFIDENTIAL REPORTS OF THE SHIRE INFRASTRUCTURE COMMITTEE HELD ON 7

MAY 2018

In accordance with Section 10A(1) of Local Government Act 1993, the following matters will be

considered in the Closed Session:

INF008A-18 T 756/18 UPGRADE OF THE UTILITY POOL AT SUTHERLAND LEISURE

CENTRE

Section 10A(2)(d)(i) Commercial Information of a Confidential Nature:

This matter is being considered in Closed session as it relates to commercial information the

disclosure of which would be likely to prejudice the commercial position of the person, company or

tenderer who supplied it. On balance, the public interest in preserving the confidentiality of information

provided by persons, companies or tenderers outweighs the public interest in maintaining openness

and transparency in council decision-making because the disclosure of this information could reveal

information that is commercial in confidence and the release of which could damage the commercial

position of the person, company or tenderer who supplied it.


CONFIDENTIAL REPORTS FROM OFFICERS

In accordance with Section 10A(1) of Local Government Act 1993, the following matters will be

considered in the Closed Session:

COR004A-18 PURCHASE OF LAND FOR ROAD DEDICATION - 22-24 BANKSIA ROAD,

CARINGBAH

Section 10A(2)(d)(ii) Commercial Information of a Confidential Nature:

This matter is being considered in Closed session as it relates to commercial information the

disclosure of which would be likely to confer a commercial advantage on a competitor of the council.

On balance, the public interest in preserving the confidentiality of information relating to council’s

commercial activities outweighs the public interest in maintaining openness and transparency in

council decision-making because the disclosure of this information could allow competitors to council’s

commercial activities to gain a commercial advantage.

Agenda of Council Meeting - 21 May 2018 · 21/05/2018 · In September 2017 I had the pleasure in...

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Transcript of Agenda of Council Meeting - 21 May 2018 · 21/05/2018 · In September 2017 I had the pleasure in...