AGENDA MULMUR-MELANCTHON FIRE...

AGENDA MULMUR-MELANCTHON FIRE BOARD

Monday, February 13, 2017 Fire Hall – 6:00 pm

1. Call to order by Chair

2. Approval of the Agenda

3. Declaration of Pecuniary Interests

4. Approval of Previous Meeting’s Minutes

5. Business Arising From Minutes

6. Correspondence (for information only)

i) Copy of Letter to Orangeville Police Services Board Re: Emergency Services Protocols ii) Correspondence from Melancthon re: 2017 Approved Budget

7. Approval of Accounts & Financial Update

i) Year End Motion for payment of bills for 2016

ii) Approval of Accounts January 01, 2017 – February 08, 2017

iii) Year-to-date versus Actual

8. Chief’s Call Report

9. Health and Safety Issues – none

10. Closed Session pursuant to the Policy to Govern the Proceedings of the Board, Section 8(b) ii) personal matters about an identifiable individual(s), including municipal or local board employees, and approving the past closed meeting minutes.

11. Old/New Business

i) Draft RFP for Fire Dispatch Services

ii) Update on Communications Tower

iii) Discussion on new radios and County Grant funding

iv) Draft Year End Chief’s Report -- on desk

12. Confirming Motion

13. Motion to Adjourn

PAGE

2

6

7

8

9

11

16

Present:

1. Callto order by Secretary

The Secretary called the meeting to order

2. Appointment of

Motion #1-17:Board for 2017

The Secretary turned

Motion #2-17: M¡Melancthon Fire Board.

MINUTESMULMUR-MELANCTHON FIRE BOARD

Monday, January 16,2017Fire Hall- 6:00 pm

Chair Paul Mills from Mulmur TownshipVice Chair James Webster from Melancthon TownshipMember Danen White from Melancthon TownshipMember Earl Hawkins from Mulmur TownshipFire Chief Jim ClaytonSecretary Kerstin Vroom

Absent with Regrets: Deputy Fire Chief Jeff

Guest: Jeff Balicki CD, Spectrum Commu

to the meeting

appointed as Chair of the Mulmur-Melancthon FireGarried.

Mills.

T James Webster be appointed as Vice-Chair of the Mulmur-Garried.

Motion #3-17 THAT Kerstin Vroom be appointed as Secretary of the Mulmur-Melancthon Fire Board. Carried.

3. Approval oftheAgenda

Motion lA-17: Hawkins-White: THAT the agenda be approved as copied and circulated.

Carried.

Page I of4

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4. Declaration of Pecuniary lnterests

Chair Mills stated that if any member had a disclosure of pecuniary interest that they could declare thenature thereof now or at any time during the meeting.

5. Approvalof Previous Meeting's Minutes

Motion #5-17= Webster-White: THAT the minutes of September 12,2016 are approved as copied andcirculated. Garried.

7. Discussion on drafting an RFP for 9ll fire dispatch services with Jeff Balicki GD,Spectrum Gommunications

Fire Chief Clayton outlined a flowchart of what the Mulmur-Melancthon Fire Department (MMFD) needsfor effec'tive 911 fire dispatch service. Jeff Balicki suggested an additional benchmark be included thatthe Station Chief will close the callwhen allvehicles are operational again. The radio equipment thatthedepartment currently has will still require a telephone tone out or someone from the department will needto call back to dispatch by cell phone. lf the County implements Wide lnteroperable Systemthat was discussed at the recent All Chiefs meeting, thencommunication.

would be able to do full dispatch

Direction Give to Secretary to prepare a drafr RFPfor9

6. Business Arising From Minutes- Plowing of arena by Mulmuds Department

The Board was advised that Mulmur plows to plow out the arenaffire departmentparking lot as road maintenance was theirfirst be too high and plows would need totraverse on the wrong side of the advised that the current contract plow wasdoing a good job and that theythe Arena) to clean out closer

personnelto use the snow blower (co-owned with

Update Tower

Jeff Balicki told the was all installed on the Whitfield Tower and they were justdoing testing to interference. lf the testing proved successful, then the systemwould be finalized

Jeff Balicki CD, left the

8. Correspondence (for information only)

i) Firefighteds Insurance Plan

9. Approvalof Accounts & Financial Update

i) Approval of Accounts (Sept 08 to Dec 31, 2016)

Page 2 of 4

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Motion #6-17: White - Webster: THAT the accounts in the amount of $46,008.66 (September 08 2016to December 31 2016) be paid. Carried.

ii) Report from Treasurer Heather Boston re: Stabilizing the Operating Levy

The Board reviewed the report and requested a chart with past averages of surplus and deficits prior toconsidering approvalof an Operating Levy Stabilization Account.

iii) Report from Treasurer Heather Boston and 2017 Draft Budget #2

Motion #7-17: Webster - White: THAT the budget be approved as amended AND FURTHER THATsubject to the audit for 2016, be it resolved that any surplus or deficit of operating funds be allocated tothe operating or defÌcit account in the 2017 budget.

Carried.

10. Chiefs GallReport

I l. Health and Safety lssues - none

12. Old/NewBusiness

i) Update on AllChiefs meeting 2016 County wide radios

Fire Chief Clayton will contact the CoungBoard meeting.

an update and bring it back to the next

ii) FirePro2

Fire Chief Clayton advised he does all his paperwork manually and that thissofrware is notably improved Fire Department had years ago. The Board notedthat they may consider future budget.

i¡¡) during SnowStorm -January 4,2017

The Board discussed caused the opening of the Fire Hall to travelers on January 04,2017without the approval of ou Management & Communications Coordinator. Fire Chief Claytonadvised the Board that heto be opened.

a callfrom Orangeville dispatch that the OPP had requested the hall

Direction was given to the Secretary to prcpa¡e a letter to the Orangeville Police Serybes Bo ard regardingthe corect protoæls for opening Emergency and/or Warming She/fers and to forwañ a copy to theCounty Warden for comments priorto sending it out.

13. Gonfirming Motion

Motion #8-17= Webster-Hawkins: THAT be it resolved that all actions of the Members and Officers ofthe Mulmur/Melancthon Fire Board of Management, with respect to every matter addressed and/or

Page 3 of4

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adopted by the Board on the above date are hereby adopted, ratified and confirmed; and each motion,resolution and other actions taken by the Board Members and Officers at the meeting held on the abovedate are hereby adopted, ratified and confirmed. Carried.

14. Motion to Adjourn

Motion #9-17: Hawkins-Webster: THAT we do now adjourn at 7:50 pm to meet again at the call of theChair. Carried.

Approved by:

Chair

Page 4 of4

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January 23,2017

Orangeville Police Services Board

390 C Line

Orangeville, ON

LgW 328

Dear Chair and Board Members

RE: EMERGENCY SERVICES PROTOCOLS

It has come to our attentíon that on Wednesday, January 4,2OI7 on two separate occasions, OrangevilleDispatch contacted the Mulmur-Melancthon Fire Department to request the opening of the Arena totravellers stranded on County Road 124 due to severe weather. The Arena was opened as requested inthe afternoon; however, no stranded travellers showed up. The Arena was subsquently closed. Whenthe second request came in around 6:00 pm, the Fire Department opened the Fire Hall for 18 people.

Pursuant to the Emergency Response Plan, the protocol for opening any warming and/or emergencyshelter requires the approval of Dufferin County's Director of Community Services. The primary point ofcontact for any activation of the emergency response plan is the Community Emergency ManagementCoordinator (CEMC). The CEMC will then coordinate with the municipal, County and Red Cross assetsrequired to staff and operate the required facility.

As you may be aware, the opening of these shelters is a timely and costly endeavor which entails as wellpotential liability concerns for all involved. By following the procedures outlined in the emergencyresponse plan, we can ensure a coordinated, sustainable and efficient response to these unusualoccurrences.

We appreciate that your dispatch operators are often multitasking to ensure an exceptional level of publicsafety across many jursidictions and with many agencies. To help alleviate concerns with future responses,we respectfully suggest a staff training session with the CEMC to review the details and protocols of theemergency plan.

Regards,wPaul Mills /Chair Mulmur-Melancthon Fire Board

cc. County of Dufferin Community Emergency Management CoordinatorTownship of MelancthonTownship of Mulmur

Mulmur-Melancthon Fire Board c/o 75807O 2nd Line East Mulmur ON L9V OG8 p 7OS 466 334I

of 21

Kerstin Vroom

Subiect:Attachments:

FW: MMFD APPROVED BUDGET

Passing of Budget.pdf; Approved 2017 Budget MMFD.pdf

From: Denise Holmes [mailto:[email protected]]Sent: Thursday, February 09,2077 2:74PMTo: Kerstin Vroom <kvroom@mulm ur.ca>Cc: Heather Boston <[email protected]>Subject: FW: MMFD APPROVED BUDGET

Hi Kerstin,

The approved budget was presented at the Council meeting on February 2, 2017 and Council directed ourTreasurer to include the amounts in our 2017 Budget.

Should you have any questions, please don't hesitate to contact me.

Thank you.

Denise

Deníse B. Holmes, AMCTCAO/ClerlC Township of Meldncthon579-925-5525 Ext. 707

1

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2016 12 31 8 0 9759

Vendor

Number Name

Mulmur-Melancthon Fire Departm

Accounts PayablePosted lnvoice List

Vendor 000000 Through 999999

lnvoice Entry Date 0110112017 lo 0810212017

08t02t2017 9:354M

Ilnvolce

Number

lnvoice

DescCheque

Date Status

Cheque

Number Amount

00001 3

000026

000029

000030

0003 1 0

009073

090441

090454

090883

090994

091 1 50

FLUENT INFORMATION MANA 21 17 2017 WHOS RESPONDING 11/0112017 Paid

02-1094-5120 2017 WHOS RESpONDTNG

DUFFERIN APPAREL & PROMI '1 16555 20 TOQUES 31/0112017 PAid

02-1094-5115 20 TOQUES

ARLINGTON TIRE & REPAIR 17-01-001 ARGO TIRES & VALVES 3110112017 Paid

02-1094-5113 ARGO TIRES & VALVES

OMFPOA: C/O MISSISSAUGA lJan 2017 2017 OMFPOA MEMBERSHIP 311O112017 Paid

02.1094-5119 2017 OMFPOAMEMBERSHIP

BERRN CONSULTING LTD. 20170007 DEFIB PADS 3110112017 Paid

02-1094-5143 DEFTBPADS

BELL MOBILITY Jan 13 2017 CELL PHONE/INTERNET: JAN 201 31/0112017 Paid

02-1094-5120 CELL PHONE/INTERNET: JAN 2017

TOWNSHIP OF MULMUR 637320 ST ONGE ARGO TIRES 3110112017 Paid

02-1094.5113 ST ONGE ARGO TIRES

TD CANADA TRUST AUTO DEI Jan 2017 JAN EFT S/C 3110112017 Paid

02-1094-5146 JAN EFT S/C

SPARLINGS PROPANE CO. 1T88725061469653 PROPANE 31/0112017 Paid

02-1094-5124 PROPANE

TELIZON lNC. 035005201701 13 ACCT #35005 - JAN 2017 31/0112017 Paid

02-1094-5120 ACCT#35005 - JAN 2017

LIONEL CHENETTE'S CREATI( 315682 REFLECTIVE ORNG - SCBAS 3110112017 Paid

02-1094-5110 REFLECTIVE ORNG - SCBAS

000378

1 ,1 30.00

000384

247.47

000380

237.30

000386

150.00

000382

444.20

000381

599.03

000064

948.40

000062

37.10

000387

1,537.00

000388

109.14

000385

67.80

1 ,1 30.00

247.47

237.30

15000

444.20

599.03

948 40

37.10

1,537.00

109.14

67.80

Total PaidTotal Open

Total lnvoices

5,507.440.00

5,507.44

January PayroJ-l '. ç2, 311 . 4 3

TOTAL A/P: $7, B1B. B7

Page 1

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APPROVED

20L6 FINAT oÁ

Revenue 2016 ACTUAT 2016 BUDGET Variance 2017 BUDGET Share02-1094-4000 MM FIRE-CALL REVENUE s 8.034 S s,ooo s 3,03402-7094-4020 MM FIRE.OTHER REVENUE 5 1,244 s 5 7,244J2-rO94-4030 MM FIRE.INTEREST EARNED s 42O s s 420 sJ2-\094-4130 FIRE-OP REV MELANCTHON s 43,439 s

s

40,3023,136ERATING SURPLUS MELANCTHON

s 0 48,265 2337%

)2-1094-4230 MM FIRE-OP REV MULMUR 5 r64,7rs s

s

r52,902OPERATING SURPLUS MULMUR

s 0 S 158,793 76.69%

79.74%02-1094-3001 MMFIRE-PRYR'SOPERATINGSURPLUS S (16,950} S (14,95C I S {2.000)

Totøl Operctinq Revenue s 200,902 s 798.2(M s 207,0s8

Expenses

02-1094-5100 MM FIRE MANAGEMENT SALARIES S 28,208 S 29.274 S1.066 s

ss

29,s9327,OOO Boardl2-1094-5101 MM FIRE PRACTICE WAGES 5 zs,tzt s 33,000 5 7,273

J2-7094-5IO2 MM FIRE SITE WAGES S 16,415 S 23,ooo S6,s8sl2-1094-5103 MM FIRË COLLEGE TRAINING WAGES 5 tt,ttt S s,ooo (S6,117) s 6,000l2-1094-5104 MM FIRE EMPLOYER HEALTH TAX S 840 S 1,ooo S16o S r,ooo)2-1094-5105 MM FIRE WORKERS COMPENSATION S s,s3o S s,ooo (Ssao¡ 5 6,000

02-1094-5109 MM FIRE SECRETARIAL DUTIES S z,ooo S z,ooo So S 2,ooo02-1094-5110 MM FIRE SELF CONT BREATH APP (SCBA'S) S o,szs 5 ¡,ooo {s3,32s) S 3.ooo02-1094-5111 MM FIRE EQUIPMENT PURCHASES s 73 s (Szr¡ s02-7094-5712 MM FIRE VEHICLE FUEL 5 2,247 S s,zoo s1,4s9 3,700

14000

6,000

4,000

s

s

s

per Board

per Board

02-1094-5113 MM FIRE VEHICLE REPAIRS/MAINTENANCE s 10,404 5 16,000 Ss,s9602-7094-5174 MM FIRE BLDGS & GROUNDS MAINTENANCE 5 7,zrr S 3.600 1s3.6111l2-1094-5115 MM PURCHASE MATERIALS/SUPPLIES S s,zrg S 2,soo (s2,71e))2-IO94-5116 I\4M FIRE RADIO MAINTENANCE S 2.934 S z,roo (s834) s

ss

ss

s

3,000rate

6,250 increases

4,000

27517,000

Board

)2-7094-5117 MM FIRË HEAT & HYDRO S 6.807 S ¿,soo (S2,oo7)

l2-1094-5118 MM FIRE DEPT COURSES S s,rsg 5 ¡,ooo (s13e)

02-1094-5119 MM FIRE ASSOCIATION FEES s 270 S soo S3o02-1094-5I20 MM FIRE COMMUNICATIONS S 16,648 S 13,soo (53,148)02-1094-5727 MM FIRE MISC (AWARDS) S s¿o S r,ooo 54s402-7094-s722 MM FIRE TREASURERS EXPENSE s 10,000 S 1o,ooo So S 1o,oooi2-7094-5123 MM FIRE PREVENTION/INSPECTIONS s 440 S 1.ooo Ss60 s

s

1,000

3,500 Board)2-7094-5724 MM FIRE PROPANË s 2,266 S s,ooo 52,734)2-7094-5!23 MM FIRE AUDIT S z,qoq 5 2,4OO (s4)

l2-1094-5130 IVIM FIRE ASSET MANAGEMENT S r,ooo s 1,000 So s 1,000

02-7094-5134 MM FIRE INSURANCE S 26,776 S 21.630 (ss,086) 5 zt,oooadded newfam¡ly coverage

02-7094-5740 MM FIRE TRAVEL S 1.796 S soo (51,2s6) S soo02-7094-5147 MM FIRE MEALS & ENTERTAINMENT S srs 5 soo (s13) s 50002-7094-5742 MM FIRE OFFICE/COMPUTER SUPPLIES s 2,430 S 1,ooo (51,430) S r,soox2-1094-5143 MM FIRE MEDICAL SUPPLIES S 403 $ soo Sgt S ooo)2-to94-5144 MM FIRE EQUIP REPAIRS & MAINTENANCE S r:¿ 5 z,eoo 52,466 s 2,600)2-7094-5746 MM FIRE BANK CHARGES 5 434 s 300 1s134) S ¿¿ol2-1094-5150 MM FIRE IT SUPPORT s 38s s (s38sl 5

Totøl Operut¡ng Expenses ; 200,576 5 798,204 S (2,372) s 207,058 4%

O peratìng Surplus (defi cit) 327 s

T:\C - COUNCIL - COMMITTEES - BOARDS\C06- BOARDS\MUL MEL FIRE EOARD\BUDGET.FINANCIAL\20L7\20I7 Budget MM Fire.xts of 21

CAPITAL BUDGET

CAPITAL REVENUE 2016 ACTUAT 2016 BUDGET 2017 BUDGET

02-1094-4140 MM FIRE-CAP REVENUE MELANCTHON 5 4s,ooo s 4s,000 S 47,sooi2-7094-4240 MM FIRE-CAP REVENUE MULMUR S 4s,ooo s 4s,000 S 47,sooJ2-7094-4070 VIM FIRE.DONATIONS S 4613 s02-1094-4300 MM FIRE.TSFR FROM CAPITAL RESERVES 5 32,027 5 26,372 S 26,372

Totol Cap¡tal Revenue S t26,633 s 776,372 s 727.372

CAPITAL EXPENSES

o2-IO94-5728 MM FIRE CAPITAL PURCHASES (TSFR IN FROM s 36.633 S 26,372 5 26,37202-1094-5300 MM FIRE TSF TO CAPITAL RESERVES S 9o.ooo S 9o,ooo S ss.ooo

$ 126,533 S L16,372 S t2t,g72 4%

Ca pitøl Surplus (defÍcit) s 5 5

T:\C - COUNCIL - COMMITTEES - BOARDS\C06- BOARDS\MUL MEL FtRE BOARD\BUDGET.F|NANC|AL\ZOI7\2}I7 Budget MM F¡re.xls of 21

Comment

We responded to a chimneyflre that was in attic

responded to a on

We responded to female VSA

We responded to a multipleaccident with many patents

We responded to MVC uponarrival our services were not

reouiredWe responded to male have

difücultv breathinoto a found with

We were responding to MVCand our service wère not

reouiredWe responded to aand car accident upon arrivalwe found our services were

notWhen we arr¡ved our services

were not required

We responded to a CO callupon arr¡val we found

problems with the wood stove

We were responding to MVCand our services were not

requiredWe were responding to IvlVC

and our service were notreou¡red

We responded to a motorcycleand car accident upon arrival

both vehicles had left

responded to theHoneywood Arena for and

We responded to a structurefire to supply mutual aid

we responded to Singhaptonfot a stand bv

We supplied Mutual Aid for astructure f¡re

our servrces were

We responded to a alarmmâlfuncf¡on

MTObillable

$1,236

$1.236

$0

$0

$0

$0

$o

$0

TotalLoss(Fire)

$0.00

Number ofAppratus on

Scene

PumperTanker 43

Squad 44

Rescue42

Rescue 42Tanker 43

Rescue 42

Rescue 42

Squad 44

Rescue 42Squad 44

Car 1

Rescue 42

Rescue 42

Rescue 42 Squad44

Squad 44

Squad 44

Squad 44

Pumper 41Tanker 43

Pumper 41Rescue 42

Tanker 43

Rescue 42

Cet 42

Number ofFirefighter

s

I

8

Þ

7

5

ó

10

4

11

7

I

7

5

11

10

6

J

5

Command

414 Jeff Clayton

405 J¡m Clayton

407 Jon Reid

405 Jim Clayton

405 J¡m Clayton

405 Jim Clayton

407 Jon Reid

414 Jeff Clayton

405 Jim Clayton

405 Jim Clayton

401 DanaPrentice

405 Jim Clayton

41 0 BrendonBogers

405 J¡m Clayton

401 DanaPrentice

405 Jin Clayton

401 DanaPrent¡ce

414 Jeff Clayton

405 J¡m Clayton

414 Jeff Clayton

Back ¡n

Service

18:20

17:50

16:50

15:35

9:31

23:55

21:03

10:01

9:06

14:01

18:44

15:21

13:49

18:01

12:OO

19:10

5:15

19:30

12:35

10:21

Time onScene

17:14

16:35

16:16

14:10

923

23:45

20:13

9:49

9:03

13:54

17:36

15:15

13:32

18:01

11:30

17:40

12:03

15:27

12:35

10:15

ResponseTime

17:09

16:30

16:09

14 02

9:20

23:42

20:06

9:44

8:49

13:49

17:34

14:59

13:28

17:57

'11:30

17:29

11:50

15:13

12:22

9:58

DispatchTime

16:57

16:19

1 6:06

14.02

9:08

23:33

20:05

9:34

8:47

13:40

17:18

14:53

I 3:16

t/ co

11:2'l

17:23

1 1:37

15:00

12:17

9:56

lntersect¡on

Cty Rd. 21

Cty Rd 124

4th Line

Cty Rd 124

Cty Rd. 124

2nd Line West

Dell St.

Cty Rd.21

River Rd.

2nd L¡ne East

Cty Rd.21

Airport Rd.

Airport Rd.

Cty Rd. 124

Cty Rd 21

Cty Rd 42

Cty Rd 124

1st L¡ne East

2nd Line East

3rd Line

Type of Call

Fire

MVC

Medical VSA

MVC

MVC

Med¡cal

Medical

MVC

MVC

Medical

Smoke Alarm / CO

MVC

MVC

MVC

Alarm

Mutual AidClearuiew

Mutual AidClearviewMutual AidShelburne

Medical

Alarm

Call lD

MULr61231

MELl 61 230

MÊL1612208

MELl 61 22OA

MELl 61 21 3

MU11612128

MUL161212A

MUL161 127

MUL161 124

MUL161 120

MUL161 101

MUL161O27B

MUL161O27A

MEL'161 007

MU1161007

MUL161002

MUL160918

MUL160915C

MU11609158

MULl 6091 5A

Township

Mulmur

Melancthon

Melancthon

Melancthon

Melancthon

Mulmur

Mulmur

Mulmur

Mulmur

Mulmur

Mulmur

Mulmur

Mulmur

Melancthon

Mulmur

Mulmut

Mulmur

Mulmur

Mulmur

Mulmur

MULMUR/MELANCTHON FIRE DEPARTMENT RESPONSE

Page 1 ofs of 21

We responded to a femalewith shortness of breath

a call to respondto a Medical call on the 4th

Line 1 Female was

We received a call to respondto a MVC on River Road for amotor cycle off the road and hit

the guard rail.

We received a câll toinvestigate a f¡re burn

complaint, upon anival theowner was putt¡ng the f¡re out.

We received a request tostand-by at the Shelburne Fire

Hall dur¡ng the Her¡tageParade wh¡le Shelburne Fire

responded to a fire call.

We received a call to respondto a Alarm Call on Airport

Road, the alarm system wascâuslng the problems and

require servicing.

We receìved a call to respondto a Med¡cal call on the 1sth

for a male have a heart attack,he was transported to hospital.

We received a call to respondto a MVC on R¡ver Road for amotor cycle into the guardrail 1

male transported to hospitial.

We received a call to respondto a MVC on the 2nd Line,while responding to call a

Firefighter câme across a c¿lrrolled over.

We received a call to respondto a Medical Call on the 2nd

Line for a male having aseizure.

We rece¡ved a call to respondto a MVC on County Rd. 124,

a dump truck was hit by a SUVand was on its side.

We received a call to respondto a house trailer on flre Call

on the 4th Line due tomanpower command called

Rosemont Fire for mutual aid.

$6r I

$61 8

$61 8

$1,236

Rescuer 42

Rescue 42

Car 41

Car 42

Squad 44

Tanker 43Squad 44

Rescue 42

Rescue 42

Rescue 42Squad 44

Rescue 42

Rescue 42Squad 44

Cal 42

7

o

9

1

3

6

5

5

7

2

o

2

41 0 BrendonBooers

405 Jim Clayton

405 Jim Clayton

414 Jeff Clayton

414 Jeff Clayton

405 Jim Clayton

405 Jim Clayton

414 Jeff Clayton

405 Jim Clayton

410 BrendonBogers

405 Jim Clayton

414 Jeff Clayton

18:29

1:10

'15:57

10:45

15:48

1:48

2:35

10:31

14:32

16.42

23:52

18:16

1:05

15:55

1O:37

14:OO

5:16

1:40

l:55

9:58

14:19

15.52

21:57

'1 8:10

1:02

15:55

1O:26

14:00

16:59

1:50

9:50

14:18

15:45

21:45

'18:01

0:57

'15:55

10:26

14:00

'16:50

1.41

1:50

9:42

14:08

15:35

21:37

1sth Side Rd.

4th L¡ne

River Road &15 Sideroad

Cty Rd. 21

ShelburneF¡re Hall

Airport Rd.

1sth Side Rd.

Centre Road& 20 Sideroad

River Road &20 Sideroad

2nd Line West

Cty Rd 124 &15 S¡deroad

4th Line

Med¡cal

Medical

fvMc

Open Air BurnComplaint

Mutual AidShelburne

Smoke Alarm / CO

Medical

MVC

fVIVC

Medical

MVC

Fire

M8116091 1

MUL 16-08-20

MUL 16-08-20

MUL 16-08-10

MEL 16-08-00

MUL 16-08-02

MEL 16-07-31

MUL 16-07-31

MUL 16-07-23

MUL 16-07-18

MEL 16-07-1 1

MUL 16-07-02

Melancthon

Mulmur

Mulmur

Mulmur

Melancthon

Mulmur

Melancthon

Mulmur

Mulmur

Mulmur

Melancthon

Mulmur


Page 2 of 5 of 21

We received a call to respondto a Med¡cal Call on the 4th

L¡ne, for male having difficultybreathino

We received a call to respondto a on the 2nd Line for a

orooane leak.We rece¡ved a call to respond

to a Medical Call on the sthL¡ne for a male pinned by a

back hôeWe received a call to respondto Horning Mills for an alarrn

activation

We received a call to respondto a Medical Call on the

lvlulmuriMelancthon Town Linea woman fell off her horse.

we rece¡ved a call to respondto a grass fire on 2nd Line

East upon arrival we found asmall fire and eltinguished it

du¡cklv

We received a call to respondto a vehicle into the guard rail

on County Road 21

We received a call to respondto a shed f¡re across from the

fire hall, a garage was fullyinvolved upon arr¡val we hadMutual Aid from Shelburne

Fire

We received a call to respondto a Medical Assist, with

ambulance on the 4th l¡ne

We received a call to respondfor small grass f¡re it hadstarted from a discarded

cioarette

We rece¡ved a call to respondto a grass fire on County Rd.

124 ltwas a small fire thatstarted from a camp fire.

We received a call to respondto a VSA on the Mulmur/Tos

TÕwn Line

We rece¡ved a callto respondfor Mutual Aid w¡th Shelbumebut we were canceled before

we let the hall

We received a call to respondto CO activation with no

symptoms on the 2nd Line W

$61 I

Pumper 41

Rescue 42

Tanker 43Squad 44

Rescue 42Squad 44

Squad 44

Rescue 4244

Squad

Rescue 42Tanker 43

Rescue 42Squad 44

Tanker 43Squad44

Car 42

Pumper 41Rescue 42Tanker 434

Pumper 41

Rescue 42

Pumper 41Rescue 42

Rescue 42

4

b

6

10

10

14

11

13

7

10

14

l3

8

5

407 Jon Reid

409 DrywThompson

409 DrywThompson

405 Jim Clayton

414 Jeff Clayton

421 DaveHorner

405 Jim Clayton

405 Jim Clayton

414 Jeff Clayton

405 J¡m Clayton

405 Jim Clayton

405 Jim Clayton

405 J¡n Clayton

404 Dave Clarke

12:38

12:45

12:45

18:30

I l:39

12:25

1:05

10:30

18:35

1'l:07

17:35

20:06

O:OO

1:05

12:25

12:15

12:15

17:45

11:28

1 1:47

12:46

3:57

1O:20

to_cÕ

19:43

O:00

12:23

12:14

12:Os

12:Os

17:42

11:23

11:40

12:44

3:55

'1 8:l I

1O:12

tþ:cJ

lo.?o

0:00

12:22

11 57

12:O5

12:05

17:42

11:20

'11:32

12:42

3:46

18:1 8

9:58

16:48

19:35

14:47

12:11

4th Line

2nd L¡ne West

sth Line

Main St.

Mulmur MelTown Line

2nd Line East

Cty Rd 21 &Centre Road

Cty Rd 21

4th L¡ne

sth Line

Cty 124

Mulmur TosTown Line

4th L¡ne

2nd L¡ne West

Medical

Misc. Fire Call

Med¡câl

Alarm

Medical

F¡re Grass / Bush

MVC

Fire

Medical

Fire Grass / Bush

F¡re Grass / Bush

Medical VSA

Mutual AidShelburne

Smoke Alarm / CO

MEL 16-06-13

MUL 16-06-06

MUL 16-06-01

MEL 16-05-31

MUL r6-05-23

MUL'16-05-21

MUL 16-05-17

MUL 16-05-14

MEL 16-05-13

MUL 16-04-30

MEL 16-04-20

MUL 16-04-19

MUL 16-04-18

MUL 16-04-03

Melancthon

Mulmur

Mulmur

Melancthon

Mulmur

Mulmur

Mulmur

Mulmur

Melancthon

Mulmur

Melancthon

Mulmur

Mulmur

Mulmur


Page 3 of 5 of 21

We received a call to respondto House Fire w¡th a 94 yearold male inside, upon arrival

we found the owner had seenblack smoke coming out of the

chimney and thought housewas on fire.

We received a call to respondto a CO call Mulmur/ Nott

Town LineWe received a call to respondto Wires Down sth Line E & 30

Side Rd.

We received a call for a treethat had fallen on a house onCounty Rd. 21, upon arrival wefound a small tree had fallen

on the house no damage done

We rece¡ved a call to respondto CO activation with no

symptoms on the 2nd Line E ,

activation was cased by powerfa¡lure

We received a call to respondto Wires Down on 7th Line

We received a call to respondto W¡res Down on River Rd.

near Prince of Wales

We responded to a barn fireon the 1st Line E and requiredMutual Aid front Rosemont &

Shelburne Fire Dept.

We received a call to respondto Smoke Alarm on the 3rd,

checked CO levels they wereat 0, Equipment malfunction

We received a call to respondto Smoke Alarm on the 3ndLine E Owner adv¡sed thatsmoke from wood stove

activated alarm

We received a call to respondto Smoke Alarm on the 3rdLine E Owner advised that

they had been work¡ng on thesystem earl¡er in the day

We received a call to respondto a MVC on Airport Rd. we

had one patient andcomoleted traffic control

$1,236

$60,000

Pumper 41Rescue 42Tanker 43Squad 44

Pumper 41

Squad 44

Pumper 41

Squad 44

Pumper 41

Pumper 41

Squad 44

Pumper 41Tanker 43Squad 44

Pumper 41

Squad 44

Squad 44

Pumper 41Tanker 43Squad 44

Pumper 41Squad 44

11

6

5

5

5

13

7

12

7

11

405 Jim Clayton

405 J¡m Clayton

405 Jim Clayton

420 Jeff Merkley

421 DaveHorner

421 DaveHorner

421 DaveHorner

405 J¡m Clayton

405 J¡m Clayton

417 Tony White

421 DaveHorner

421 DaveHorner

16:06

13:59

l0:30

'lO:25

10:15

18:25

20:30

13:22

7:40

2:14

19:29

3:52

I 5:34

I 3:18

10:18

10:03

9:40

18:02

17:51

9:08

7:oo

2:02

19:00

3:10

15:25

13:1 1

1O:12

9:48

9:33

17:41

17:41

9:03

6:55

1:52

18:56

3:04

15:25

13:1 1

1O:12

9:48

9:32

l7:30

17:40

8:55

6:47

1:42

18:48

2:51

4th Line

Mulmur NottTown Line

5th Side Rd

Clt 21

2nd Line East

7th L¡ne

River Rd.

1st Line E

3rd Line

3rd Line

2nd L¡ne East

Cty Rd 18 &21

Fire

Smoke Alarm / CO

Misc. Fire Call

Misc. Fire Call

Smoke Alarm i CO

Misc. F¡re Call

M¡sc. Fire Call

Barn F¡re

Smoke Alarm / CO

Smoke Alarm / CO

Smoke Alarm / CO

NIVC

MEL 16-03-25

MUL l5-30-25D

MUL 16-03-25C

MUL 16-03-2sB

MUL 16-03-25A

MUL 16-03-24A

MUL 16-03-248

MUL 16-03-22

MEL 16-03-08

MUL16-03-03

MUL 16-02-26

MUL 16-02-09

Melancthon

Mulmur

Mulmur

Mulmur

Mulmur

Mulmur

Mulmur

Mulmur

Melancthon

Mulmur

Mulmur

Mulmur


Page 4 of 5 of 21

a A¡d cailfor Dundalk F¡re with a tanker

We received a call to respondfor male VSA on County Rd.

21

We received a call to respondto a MVC on County Rd 124we had white out cond¡tionsbut the accident was minor

We rece¡ved a call to respondfor male VSA on the 20th

Side RdWe responded to a lvlvc onAirport Rd. but were turnedback as no-services were

needèdA¡d

for Shelburne Fire Departmentbut our services were not

less 2015 uncollectable call -

no insurance, driver moved

$1,8s4

$0

$9,270

N/A

Pumper 41Tanker 43

Rescue 42

Pumper 41Rescue 42Squad 44

Rescue 42

N/A

43

6

7

10

I

414 Jeff Clayton

414 Jeff Clayton

401 DanaPrentice

405 Jim Clayton

409 DrywThompson

421 DaveHorner

13:16

14:14

11:17

'18:30

22:17

21:47

1O:49

13:25

1O:20

17:56

21:57

21:31

10:35

13:18

l0:15

17:47

21:50

21:25

1O:27

13:l 5

10:03

17:47

21:48

21:18

8th Line

Cit 21

Cty Rd 124&21

20 Side rd.

Airport Rd.

Mutual Aid Dundalk

Med¡câl VSA

MVC

Medical VSA

MVC

Mutual AÌdShelburne

MEL 16-02-07

MUL 16-02-03

MEL 16-01-29

MEL l6-01-18

MUL 16-01-13

MEL 16-01-12

Total Calls 64Mulmur 41Melancthon 16

Mutual A¡d 7

Melancthon

Mulmur

Melancthon

Melancthon

Mulmur

Melancthon

includesmutual aid

M U LM U R/III ELANCTHON FI RE DEPARTM ENT RESPONSE

Page 5 of 5 of 21

\\\\ l{ \llll \\( I tt/)

)Ël'^\'

rrl

l"ltit t)l.t"l

SEALEDreceived at themailUNT|L 2:00 p.m.,

Request for Proposal No. MMF re D¡spatch Services

"RFP MMFD-17-01 Fire Dispatch Services" will beOffices, 758070 2nd Line East, Mulmur, ON, LgV 0G8 or by

RFP MMFD-17-01 Fire Dispatch Services Page 1 of 6

of 21

1.0 INTRODUCTION

The Mulmur-Melancthon Fire Department is a Rural Volunteer Fire Department operating out of thehamlet of Honeywood in Mulmur, Ontario servicing approximately 800 households withapproximately 23 active volunteer fire fighters.

The Mulmur-Melancthon Fire Department currently has NO internet connectivity to its radio system;telephone tone out capabilities ONLY at this time. ln the event that the communication systemchanges; the successful proponent will be responsible for upgrading their system as required at nocost to the Mulmur-Melancthon Fire Department.

2.0 SUMMARY OF THE REQUIREMENTS

The following section outlines the minimum requirement for provision of Fire CommunicationsSeruices:

1. Seruices shall operate from one Primary Center and be 24 hours per day,365 days per year.

2. The successful proponent shall demonstrateremote backup site capable of replacing the pri

place a fully operational

recovery plan shall be in place for thepossible.

ishing primary site as soon as

3. Proponents shall identiñ7 the standardsor other references.

ch citing the applicable NFPA

4. The successful proponent shall follow out in Schedule A - Flowchaft5. All transmissions to be

(7) years.nd be available for a minimum of seven

6. The successful a implementation plan that demonstrates theappropriate steps that and initiate this seruice, All costs to implementseruice to be incl

7. The successfulthe request for

that they are able to meet all requirements ofa to be operational a maximum of 90 days from date of

commencement8. In the event of a a contingency staffing plan shall be in place9. The successful ll be required to enter into a 2 year contract for services with

I agreement of rates and terms by both pafties.yearly extensions upon10. None of the communications work as outline in this document may be subcontracted,11. The successful proponent shall act as the Public Service Answering Bureau for the contracted

fire seruices.12. The successful proponent using, NFPA 1221 Standard for the Installation, Maintenance and

Use of Emergenry Seruices Communications Systems, 2013 edition, as a guide shall indicatewhich afticles that the proponent complies with, and any deviations. Reference may also bemade to the Office of the Ontario Fire Marshal Public Safety Guidelines PFSG 04-64-12, PFSG04-64A-12 and PFSG 04-65-03.

13. The successful proponent shall provide a Copy of Certificate of Insurance.14. The successful proponent shall provide quafterly reports to all seruices under this contract.15. Additional work may include contacting support agencies.

site in the ofafailure.Adisaster

RFP MMFD-17-0L Fire Dispatch Services Page 2 of 6

of 21

3.0 PROPOSAL REQUTREMENTS

The Proposal shall include the following:

1' Written description of the services to be provided, demonstrating a clear understanding ofthe requirements of the Contract.

2. Written breakdown of pricing, not including taxes including a year-by-year rate for theterm of the agreement.

3, Description of the Primary site and the back-up location.4. A detailed description of the communications system, complete with a breakdown of equipment

available at each site including make, model and date of installation,5. A description of back-up power source.6. General description of personnel assigned to dispatch complete with experience and training that

is to be provided.7. A minimum of 3 references complete with names

provider is providing a similar service.L A copy of the proponent's Disaster Recovery

Implementation Plan.9, Proposals shall include a copy of the standard dis as the proposed contract.10. Proposals must be legible and written, ink. ls written in pencil will

not be considered. Any erasures or ls must be initialed or otherwiseacknowledged or explained by the Proponent.

11. Proposals that are incomplete, n additions not called for, erasures,alterations or irregularities of any kind informal.

L2. By submission of a clear and detailed Proponent may amend or withdraw itsproposal prior to the closing closing time, all proposals become irrevocable

Proponent agrees that should its proposal be

of persons for whom the seruice

ngency Staffing Plan Seruice

a Contract with the Mulmur-Melancthon Fire

bm cannot be accepted after closing time and will bewill be accepted by facsimile or e-mail, The Mulmur-any liability or responsibility for inhibited or interrupted

t,for 180 days. By submdeemed successful theBoard.

Please Note: Latereturned. No paft ofMelancthon Fire Boardcourier, mail, or other rdless of the postmarÇ weigh bill or other details. The timeused will be the time on the time stamp clock located in at reception located at the: Townshipof Mulmur, 758070 2nd Line E, Mulmur, ON, LgV 0G8 Attention: Kerstin Vroom, Secretary

4.0 ADDITIONAL TERMS

Acceptance of Proposals: This Request for Proposal should not be construed as an agreement topurchase seruices. The Mulmur-Melancthon Fire Board is not bound to accept the lowest priced orany proposal of those submitted. The Mulmur-Melancthon Fire Board is under no obligation toreceive further information, whether written or oral, from any Proponent.

RFP MMFD-17-01 Fire Dispatch Services Page 3 of 6

of 21

Llability for Erors: While the Mulmur-Melancthon Fire Board has used considerable efforts toensure an accurate representation of information in this Request for Proposal, the informationcontained in this Request for Proposal is supplied solely as a guideline for Proponents. Theinformation is not guaranteed or warranted to be accurate, nor is it necessarily comprehensive orexhaustive. Nothing in this Request for Proposal is intended to relieve Proponents from forming theirown opinions and conclusions with respect to the matters addressed in this Request for Proposal.

Modifrcation of Terms: The Mulmur-Melancthon Fire Board reserues the right to modify the termsof the Request for Proposal at any time at its sole discretion.

Ownership of Proposals and Freedom of Information: All documents, including proposals, submittedto the Municipalities become the propefi of the Mulmur-Melancthon Fire Board. They will bereceived and held in confidence subject to the provisions of the Freedom of Information andProtection of Privaq Act Any information submitted by a proponent that is to be consideredconfidential must be clearly marked as such,

Insurance: During the term of this Contract, the proponent is required to maintain in full force andeffect and at its own expense, the following insurance coverage liability insurance includingbodily injury and death, personal injury, property damage i loss of use thereof, contractuallia bi lity, non-owed automobi le liabi l ity, owners' and products and completedoperations and employers'liability with coverage incl and operations conductedby the vendor and those for whom the vendor iswritten on an occurrence basis with coverage for

for in policies will all a) berrence m of at least Five Million

Dollars ($5,000,000) b) name the Mulm rd as additional named insured c)contain a severabiliÇ of interests clause and cross lia uses and d) have a deductible amountof not greater than $1,000 per incident orloss or losses within the deductible.

is responsible for payment of any

Laws of Ontario: Any Contract Request for Proposal will be governed by and willbe construed and interpreted in with laws of the Province of Ontario. The Respondentshall comply with thepertaining to the work

municipal statutes, regulations and by-lawsYou may be required to submit copies of the training to

the Mulmu

Indemnity:fhe and save harmless the Mulmur-Melancthon Fire Board, itsemployees and agents nst all claims, demands, losses, damages, costs and expensesmade against or incurred, or sustained by the Mulmur-Melancthon Fire Board at any timeor times (either before or expiration or sooner termination of this Contract) where the sameor any of them are based upon or arise out of or from anything done or omitted to be done by theProponent or by any seruant, employee, officer, director or sub-Contractor of the Proponent pursuantto the Contract excepting always liability arising out of the independent acts of the Mulmur-Melancthon Fire Board.

Termination without Cause: Notwithstanding any other provision in the Document or Contract, theContract may be terminated by the Mulmur-Melancthon Fire Board without cause. Any suchtermination shall be effected by delivery to the vendor of a notice of termination, speciffing the dateupon which such termination becomes effective, in a method permitted by this Document of by theContract, The Mulmur-Melancthon Fire Board will provide a minimum of 90 days' notice oftermination. The Mulmur-Melancthon Fire Board's entitlement to so terminate the Contract shall beabsolute and unconditional and exercisable by the Mulmur-Melancthon Fire Board in their sole and

RFP MMFD-17 -01 Fire Dispatch Services Page 4 of 6

of 21

absolute discretion. In the event of any termination by the Mulmur-Melancthon Fire Board pursuantto this paragraph, the vendor shall be entitled to payment of that poftion of the Contract pricerelating to work performed prior to the termination date, and the vendor shall not be entitled to thepayment of any fufther amounts, whether on account of any such termination or otherwise.

Terms of Payment: Payment will be made on a semi-annual basis upon receipt of an invoice by theMunicipalities from the seruice provider, Payment can be expected within thifty (30) days of receiptof the invoice.

Inspection: Please note that the Mulmur-Melancthon Fire Chief(s) and/or Board Members, reseruethe right to inspect some or all of the proponent's primary centers as a part of the evaluation process.

Inquiries: No officer, agent or employee of the Mulmur-Melancthon Fire Board is authorized to alterorally any poftion of these documents. Any alterations required will be issued to all proponents aswritten addenda. Addenda shall be considered as an integral pa ft ofthe RFP documents. Althoughevery effort will be made to ensure that the proponents receive addenda, it is the responsibilityof each proponent to ensure all addenda issued have been

The Mulmur-Melancthon Fire Board assumes noAny clarification of this document or requests

for instruction or suggestion,information must be received by

by e-mailto kvroom@ ur.ca

THE LOWEST OR ANY NECESSARILY ACCEPTED. THE MULMUR.MELANCTHON FIRE E RIGHT TO ACCEPT OR REJECT ANY OR AtL PROPOSATS

RFP MMFD-1-7-01 Fire Dispatch Services Page 5 of 6

of 21

SCHEDULE A - FLOWCHART

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Page 6 of 6RFP MMFD-17-01" Fire Dispatch Services

of 21

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