AGENDA MAPLE PLAIN CITY COUNCIL – SPECIAL MEETING

MAPLE PLAIN CITY HALL April 9, 2020

5:20 P.M.

1. WELCOME

2. CALL TO ORDER

3. PLEDGE OF ALLEGIANCE

4. ADOPT AGENDA

5. VISITORS TO BE HEARD A. Note: A completed public comment form should be presented to the city administrator prior to the

meeting; presentations will be limited to 3 minutes. This session will be limited to 15 minutes

6. NEW BUSINESS

A. Review and approve a Electrical Park Contractor for Veterans Memorial Park

7. COUNCIL REPORTS & OTHER BUSINESS A. City Council Reports

8. ADJOURNMENT (The City Council may meet as a group for dinner)

QUOTE OR BID SOLICITATION

From: Robert Schoen 763-479-0516

1.01 The Owner (hereinafter referred to as Owner)

City of Maple Plain

5050 Independence St.

Maple Plain, MN 55359

1.02 Date Due: March 18, 2020

1.03 To: Contractors

Your company is invited to submit a quotation to the City of Maple Plain for electrical services at

Veterans Memorial Park, herein referred to as “the Project”. The offer is to be submitted for review by

Wednesday, March, at 2:00 pm for the following project with the conditions as listed:

1. Please see attached concept electrical layout plan for the Project parameters.

2. Furnish and install 400-amp pedestal service at east end of parking lot.

3. Furnish and install 200 amp service to band shell and mount weather proof panel to bandshell wall (coordinate with City for exact location).

4. Furnish and install inside the band shell four (4) LED 8' surface fixtures (rated for outdoor use under Minnesota weather conditions at all times of the year) (City to approve fixture type).

5. Install three (3) 50-amp weatherproof receptacles for food trucks or trailers (recommend

spider boxes for different power needs) with in-use weatherproof covers. Receptacles to be

spaced along parking lot as directed by City.

6. Furnish and install five (5) street pole lights 14' with LED heads (Attached Specifications from Xcel Energy). Locations shown on plan.

7. Furnish and install Astro dusk to dawn timeclock for operation of streetlights.

8. Furnish and install four (4) up lights - RAB 26W LED (or similar) for flags with same timeclock

for control. Units to be weatherproof and rated for outdoor use under Minnesota weather

conditions at all times of the year.

9. Furnish and install four (4) dedicated 20-amp weatherproof GFCI outlets with in-

use weatherproof covers in the existing park shelter andfour (4) dedicated 20-

amp weatherproof GFCI outlets with in-use weatherproof covers in the proposed

band shell building.

10. Furnish and install wire to both new park signs (located at corner of

Independence St. and Budd St.).

11. Furnish and install two (2) LED floods for lighting of primary park sign. LED

flood units to be weatherproof and rated for outdoor use under Minnesota

weather conditions at all times of the year.

12. Furnish and install wire to small sign at west parking lot entrance off of Budd St.

13. Furnish and install one (1) LED flood to the small sign at west parking lot

entrance. LED flood unit to be weatherproof and rated for outdoor use under

Minnesota weather conditions at all times of the year.

14. Furnish and install same timeclock control for both signs.

15. Install PVC for main service entrance to XCEL transformer located along Budd St, and shown on plan. Wires to be run through conduit under all walkable and

drivable surfaces.

16. Direct bury all other feeders necessary to provide power to proposed lights, panels or outlets.

17. The contractor will be required to furnish all materials and equipment.

18. All wiring shall be sized as specified below. Provide cables and conductors meeting the following

requirements:

(1) Signal control cable listed by a NRTL as defined by the U.S. Department of Labor and tested

in a laboratory listed by OSHA in its scope of recognition for the tests specified in the MnDOT

Standard Specifications for Construction, 2018.

(2) Stranded copper conductors,

(3) Insulation rated for 600 V,

(4) Meeting the requirements of ANSI, NEC, ASTM, and ICEA/NEMA Standards Publications.

(5) Wire sizes for conductors based on the American Wire Gauge (AWG).

(6) Cables, except loop detector lead-in cables – IMSA 50-2 and 3/C 20 AWG EVP Cable, with

the following information ink printed on the jacket:

(6.1) Manufacturer name,

(6.2) Year of manufacture (date code),

(6.3) Type of wire or cable,

(6.4) Size and number of conductors,

(6.5) Voltage rating,

(6.6) Conductor insulation rating,

(6.7) NRTL certification mark indicating that the cable is listed, and

(6.8) Labeled as sunlight resistant (Sun Res), direct burial (Dir Bur) and oil resistant 1

(Oil Res 1).

A. Service, Feeder, and Branch Circuit Conductors

Provide individual conductors meeting the following:

(1) Individual conductors with a color coded continuous outer finish insulation meeting these

color requirements:

(1.1) Black- line voltage or “hot” conductor,

(1.2) Red- line voltage or “hot” conductor,

(1.3) White- neutral or “grounded” conductor, and

(1.4) Green- equipment grounding conductor (EGC).

(2) Sized as appropriate for the loads and in conformance with the NEC.

(2.1) Provide 8 AWG or larger for feeders, and

(2.2) Provide 12 AWG or larger for branch circuits.

(3) Type THW, THWN, or XHHW insulation.

B. Grounding Conductors

Provide equipment grounding conductors (EGC) meeting the following:

(1) Type THW, Type THWN, or Type XHHW,

(2) Green-colored insulated wire,

(3) 6 AWG unless otherwise specified in contract documents,

(4) Stranded (7 strands, Class B Stranding), and

(5) Meeting the requirements of ASTM B 8 for stranded wires.

Provide bare solid grounding electrode conductors and bonding jumpers meeting the following:

(1) 6 AWG, unless otherwise specified in the Contract, and

(2) Meeting the requirements of ASTM B 3, “Soft Annealed Copper.”

Provide insulated stranded grounding electrode conductors and bonding jumpers meeting the

following:

(1) Type THW, Type THWN, or Type XHHW,

(2) Green-colored insulated wire,

(3) 6 AWG, unless otherwise specified in the Contract,

(4) Stranded (7 strands, Class B Stranding), and

(5) Meeting the requirements of ASTM B 8 for stranded wires.

C. Direct Buried Lighting Cable (4/C 4 AWG)

Provide shielded underground cable meeting the following:

(1) Listed by a NRTL as defined by the U.S. Department of Labor and tested in a testing laboratory

listed by OSHA in its scope of recognition for the tests specified in this section. Provide shielded cable

tested by an NRTL and meeting the requirements of UL 44 and UL 1277,

(2) Four conductors,

(3) Each conductor is 4 AWG, (4) Class C (19 Strand) soft drawn, bare copper wire conductors

meeting the requirements of ASTM B 3 and ASTM B 8,

(5) Suitable for use in cable trays, aerial, or direct buried installations,

(6) Rated for 600 volts,

(7) Heat resistant,

(8) Moisture resistant,

(9) Sunlight resistant,

(10) Insulation acceptable for use in wet and dry locations at 194 ºF,

(11) Insulated conductors with chemically XLPE insulation,

(12) Individual conductors constructed with circuit identification in accordance with Method 1 of

ICEA S-73-532 (NEMA WC-57) Table E-1 (Black, White, Red and Green),

(13) Single thickness copper tape shielding meeting the requirements of ASTM B 152 with a

thickness of at least 0.01 in and a spiral overlap of at least 0.25 in wrapped around the binder tape and

under the outer jacket,

(14) PVC outer jacket with an average thickness at least 80 mils and a thickness at any point at least

64 mils,

(15) Constructed using a tape binder,

(16) Containing non-hygroscopic fillers used in the interstices of the cable where necessary to give

the completed cable assembly a circular cross-section. Do not use fillers made of jute or paper,

(17) Containing a rip cord between the copper tape shield and the outer jacket

(18) Containing an outer cable jacket having a substantially circular cross-section as specified in

ANSI/ICEA S-73532 NEMA WC 57 and not convoluted or having a ropey appearance, and

(19) Outer jacket surface ink printed with the following information:

(19.1) Manufacturer name,

(19.2) Year of manufacture (date code),

(19.3) Type of cable,

(19.4) Size and number of conductors,

(19.5) Voltage rating,

(19.6) Conductor insulation rating,

(19.7) Labeled NRTL listed,

(19.8) Labeled as sunlight resistant (Sun Res) and direct burial (Dir Bur), and

(19.9) Foot markers.

19. Conduit

All exposed conduit shall be RSC.

A. RIGID STEEL CONDUIT (RSC)

Provide rigid steel conduit and fittings constructed of galvanized steel for electrical systems.

Use rigid steel conduit listed and labeled by an NRTL, as defined by the U.S. Department of

Labor, and meeting the requirements of UL 6 and UL 514B. Use an NRTL listed by OSHA in its

scope of recognition for the tests required by this specification.

Hot-dip galvanize the inside and outside surfaces of rigid steel conduit and fittings.

B. NON-METALLIC RIGID PVC AND HDPE CONDUIT

Provide rigid polyvinyl chloride (PVC) and high density polyethylene (HDPE) conduit and

fittings for electrical systems.

REQUIREMENTS

1. Rigid PVC Conduit Use rigid PVC conduit and fittings meeting the following requirements:

(1) Listed by an NRTL as meeting the requirements of UL 514B and UL 651 for underground

use,

(2) Gray in color,

(3) Smooth interior and exterior surfaces,

(4) Schedule 80 conduit and conduit fittings, and

(5) With the following marked on the outside:

(5.1) Manufacturers name,

(5.2) Size of conduit,

(5.3) Conduit type, and

(5.4) NRTL Certification Mark.

2. High Density Polyethylene (HDPE) Conduit

Use HDPE continuous-type conduit and fittings meeting the following requirements:

(1) In compliance with ASTM F 2160,

(2) Listed by NRTL as meeting the requirements of UL 651B,

(3) Schedule 80 conduit and conduit fittings,

(4) Red or gray in color,

(5) Smooth interior and exterior surfaces, and

(6) With the following marked on the outside:

(6.1) Manufacturers name,

(6.2) Size of conduit,

(6.3) Type of conduit, and

(6.4) NRTL Certification mark.

20. Underground Wiring Direct Buried Lighting Cable and Conduit Installation

Run three (3) 2 AWG service conductors in a separate 2 in conduit from other conductors.

The Contractor may place separate lighting branch circuits in a single conduit, maintaining the

independence of the circuits.

Run conductors of a lighting branch circuit in a single conduit.

Trench or plow to install direct buried lighting cable to a depth of at least 2 ft.

If plowing, provide a vibratory plow with a feed blade that is capable of performing the

following:

(1) Breaking the ground,

(2) Placing the cable to a predetermined depth,

(3) Guiding the cable into the bottom of the break through the guide blade chute so that little or

no stress is placed on the cable during installation to avoid damage,

(4) Not pulling the cable in place,

(5) Placing non-detectable marking tape 12 in to 18 in above the cable or conduit, and

(6) Closing the break in the ground.

Feed the cable through the plow blade chute and ensure the plow blade does not pull the cable.

Obtain the approval of the Engineer for the plowing method before installing the cable.

If encountering solid rock or other obstructions, install the cable in a 3 in conduit at least 6 in

deep with a 2 in thick concrete slab above conduit. Install conduit underground when required in

accordance with 2565.3.

Install direct buried lighting cable in rigid PVC or HDPE conduit if located under bituminous,

concrete, or other material not considered a top soil. Provide 2 or 3 in conduit (conduit sizes shall

be based on 30% fill) if the Contract does not specify size of conduit.

Install direct buried lighting cable or conductors in conduit at the same distance behind the

bituminous shoulder or back of curb as the light foundations. When an obstruction has been

encountered in the path of the direct buried lighting cable or conduit, re-route the direct buried

lighting cable or conduit around the obstruction away from the roadway.

Install an additional 2 ft of slack direct buried lighting cable near the light foundation in an “S”

shape before the cable enters the foundation conduit.

Install underground non-detectable marking tape 12 in to 18 in above the direct buried lighting

cable or conduit.

Extend direct buried lighting cable 2 ft above the top of the light foundation. Leave in place a

minimum of 4 in and a maximum 6 in of the outer jacket extending above the conduit.

Pull single conductors directly from reels or spools. Do not pull off and lay conductors on the

ground before installation.

Install direct buried lighting cable from the reel or spool immediately into the ground. Do not lay

direct buried lighting cable for the new lighting system on the ground and use as temporary.

Install conductors in conduit with sufficient slack to allow for contraction.

Run an equipment grounding conductor through conduit as shown in the Plans. Electrically bond

the equipment grounding conductor to all metal poles and equipment.

Install conduit expansion and deflection/expansion fittings with an internal grounding jumper in

sections of conduit raceway shown on the Plans and in accordance with 3839 “Conduit Expansion

and Deflection/Expansion Fittings.”

Pull conductors through conduit or raceways by hand to prevent damage to the conductors or

their covering. Provide end bells on PVC conduit openings and prevent damage to the end bells

when pulling conductors. Provide threaded insulated grounding bushings with lay in ground lugs

for RSC. Ensure the conduit is clean and dry when installing the conductors. Ensure the cable or

conductors are clean and dry. Use a liquid wire pulling lubricant when placing conductors or

cable assemblies.

Mark the location of the newly installed direct buried lighting cable and conduits with red flags

and red paint immediately after installation. Throughout the course of the Project protect and

preserve the locate flags and paint on the newly installed underground lighting facilities. In the

event the locate marks have been obliterated or are obscured or missing refresh and remark the

area.

21. The City will coordinate electrical work with the general contractor. Coordination will include

direct burial of electric wire, conduit installation for hardscape crossings and similar coordination

items.

22. State length of warranty work.

23. The Owner reserves the right to accept or reject any or all offers.

24. The quote shall be attached to this solicitation.

25. It is understood the City of Maple Plain is also soliciting offers for this project from other companies.

26. Invoices are required for work completed and will be paid following review by the City, including inspection of the work completed and verification of materials. Upon review the

invoice will be paid following approval by the City Council. If periodic payments are to be

made, the City will retain 5% of each payment until final payment is approved.

27. Performance Bond: 100% of the Project.

28. Please contact Mark Kaltsas, City Planner if you have any questions or need additional information at 612-567-8786.

1.04 Quote Format: Please include the following per itemized of quote: Quantity, material type and cost of each item quoted. Please separate material cost from labor cost. This can be done at the

end of the quote or on each individual item. The City holds the right to alter the quote to better

suite the needs of the project once a contractor has been chosen.

On behalf of the undersigned, our offer to furnish all labor, materials, equipment, and supplies for the

above- described project in accordance with the conditions and specifications provided by the City is

attached to this solicitation.

______________________________

Name of Company/Contractor

Date: _____________________________ By: __________________________

Authorized Agent

For: The City of Maple Plain, Minnesota

By: Robert Schoen

EstimateDate

2/10/2020

Estimate #

2480

Name / Address

TerramarkMark Kaltsas

Ship To

R.C. Electric Inc.

1565 Budd AvePO Box 26Maple Plain, MN 55359

P.O. No. Project

Phone # 763-479-2582Fax # 763-479-2031

Phone # Fax #

Total

Description Qty Cost Total

Job at Maple Plain Veterans Park

Furnish and install 400 amp pedestal service at east end of parkinglot with 200 amp service to band shellFurnish and install ( 4 ) LED 8' surface fixturesInstall (4) GFI dedicated 20Amp in band area as per customersdecisionInstall ( 3 ) 50 amp weatherproof receptacles for food trucks ortrailers ( recommend spider boxes for different power needs, spiderbox supplied by others)Furnish and install ( 5 ) street pole lights 14' with LED heads (XCEL specifications ) to match others ones in townFurnish and install Astro dusk to dawn timeclock for exteriorlighting controlsFurnish and install ( 4 ) uplights RAB 26W LED for flags with sametimeclock for controlFurnish and install ( 4 ) dedicated 20 amp GFCI at park shelterWire sign at south end with ( 2 ) LED floodsWire sign at west entrance with ( 1 ) LED floodThese signs also on same timeclock controlInstall PVC for main service entrance to XCELInstall PVC under all hard surfaces, otherwise direct bury 24 inchdeep with caution tape at depth of 12 inches above wire depth. AllLighting wires 4 AWG, ASTM B3 PVC JacketTotal Materials and Permit 47,650.00 47,650.00Total Labor 28,500.00 28,500.00

$76,150.00

5350 Pioneer Creek Drive

Suite 3Maple Plain, MN 55359

(763) 479-4420Fax

(763) 479-4170Phone

5050 Independence St.

Maple Plain

City of Maple Plain

MN 55359-

4/7/2020P5317

Veterans Memorial Park

Job No Fax Number Contact

Description Price

Job:

ProposalProposal Number

Proposal Date

Attn:

PhoneCustomer PO

89,900.00We will provide a complete and operational system based on the drawings, dated November 15, 2019, for the base bid amount of $89,900.00. The breakout of material and labor is as follows:

Materials $52,800.00Labor $37,100.00

The following Divisions included: 26 - Electrical

Bid includes:Sales tax & electrical permit feesPedestal 400 amp main service in a weather proof enclosure200 amp panel in weather proof enclosure mounted at band shell(3) 50 amp receptacles post mounted in weather proof boxes(4) dedicated GFI duplexes at existing shelter(4) GFI duplexes mounted in band shell(5) 14’ pole mounted street light fixtures as specified on documents(4) 8’ surface LED fixtures mounted at band shell(4) ground mounted up lights for flags Astro time clock to control street lights and up lightsPower to park signsPower to small park sign(2) flood lights for park sign(1) flood light for small park signAstro time clock to control lights for park signsWarranty Performance bond

Note:Utility Charges if any are not includedOur warranty length will be 1 year starting from substantial completion of projectSurface restoration is not included

89,900.00Total Amount Due:Signature: _________________________________We are a woman owned small business enterprise!

Page 1 of 1

MILOW ELECTRIC INC.

2065 W Wayzata Blvd Phone: 952-475-2270

Long Lake, MN 55356 www.milowelectric.com

Job Name: City Of Maple Plain Robert Schoen (763) 479-0516

Veteran Memorial Park

Job Address: 5050 Independence Street

Maple Plain, MN 55359

REVISED April 7, 2020

Bid Date: March 18, 2020 bschoen@mapleplain.com

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Description Park Lighting & Power Amount

--------------------------------------------------------------------------------------------------------------------------------------------------------------------

400 Amp Service

Supply and install a pedestal type 400 amp meter socket with a 200 amp

NEMA 3R electrical panel mounted on the back side. Trench a 3" pipe

down to the Xcel transformer and pull wires for the new service. Install

a junction box with contactors and also a time clock to control all the

added lighting for the park.

Trenching $600.00

Material $5,891.00

Labor $2,520.00

Subtotal $9,011.00

200 Amp Band Shelter Service

Supply and install a 200 amp NEMA 3R service panel with trenching

back to the main 400 amp service. Panel mounted on the side of the band

shelter. Direct burial wire used for the wiring of the panel. Permit

charges included into quote.

Trenching $1,350.00

Material $2,533.00

Labor $2,760.00

Subtotal $6,643.00

Band Shelter Lighting & Receptacle

Supply and install all wiring for 4 eight foot LED vandal and weather

tite fixtures in the band shelter with the use of a breaker in the panel

for control of the lighting. Also include four GFI receptacles.

Additional permit charges included into quote.

Material $4,985.00

Labor $3,550.00

Subtotal $8,535.00

Food Truck Receptacles

Trenching and wiring for three food truck 50 amp GFI receptacles

mounted on 4x4 posts with weather proof covers installed at the

edge of the food truck parking area with direct burial wiring for

each receptacle back to the main 400 amp park service panel.

Additional permit charges included into quote.

Trenching $300.00

Material $2,151.00

Labor $1,840.00

Subtotal $4,291.00

mailto:lcosentino100@gmail.commailto:bschoen@mapleplain.com

--------------------------------------------------------------------------------------------------------------------------------------------------------------------

Description Park Lighting & Power Amount

--------------------------------------------------------------------------------------------------------------------------------------------------------------------

Street Pole Lighting

Trenching and wiring for five street post lights with direct burial wire and

concrete bases. Pole's and lights supplied and installed at each location

with wiring back to the main 400 amp electrical service and controlled by

an astro time clock. Additional permit charges included.

(Poles & Fixtures Per Spec.) Trenching $1,250.00

Material $22,294.00

Labor $4,830.00

Subtotal $28,374.00

Flag Lighting

Trenching and wiring for three LED RAB ground lights to shine the

flag pole with direct burial wiring back to the main 400 amp park

service panel. Lights to be controlled by the same astro time clock

for all the other added lighting. Additional permit charges included

into quote.

Trenching $700.00

Material $1,795.00

Labor $1,840.00

Subtotal $4,335.00

Park Shelter Receptacles

Trenching and wiring for four dedicated 20 amp GFI receptacles added

to the existing picnic shelter with wiring back to the main 400 amp park

service. Receptacles mounted on existing shelter posts with PVC pipe

to sleeve the UF direct burial wires. Additional permit charges included

into quote.

Trenching $1,000.00

Material $1,550.00

Labor $3,680.00

Subtotal $6,230.00

Two Sign Lighting And Flood Lights

Trenching and wiring for two new park signs with the addition of

three LED flood lights for the signs. Two flood lights for the main

sign and one installed for the second sign off Budd Street. Direct

burial wire used for the wiring of the signs and flood lights back to

the main 400 amp park service with the install of an Astro timer

for control of the lighting. Additional permit charges included into

quote.

Trenching $2,700.00

Material $2,895.00

Labor $4,140.00

Subtotal $9,735.00

JOB TOTAL $77,154.00

* All Existing Private Utilities Located By Others

Proposal

FOBBE ELECTRIC, INC. Date : April 7, 2020111 Meadowlark Drive

Delano, MN 55328 Proposal is for following project:Phone: 763-972-2621 (Office) Veterans Memorial Park Improvement

Ryan cell (612) 618-7220fe@fobbeelectric.com Revised per email

For: City of Maple Plain

DESCRIPTION AMOUNT

Proposal includes labor, material, and permit per bid solicitation

Labor: $41,250.00

Material: $39,850.00

Performance Bond included in price

1 year warranty from substational completion date

Total: $81,100.00

mailto:fe@fobbeelectric.com

CC AGENDA 4-9-20 Bid Solicitation Form - Veterans Memorial Electirc-Park Electric Plan RevisedLighteningSpecsEst_2480_from_R.C._Electric_Inc._17468 (1)Manor Revised Electrical Bid (1)Milow Veteran Park Revised 4-7-2020Revised Fobbe Electric Proposal Veterans Memorial Park Improvements 4-7-20