Agenda Item 14.4.1

MINUTES OF THE CEMETERIES ADVISORY COMMITTEE HELD ON TUESDAY 9 OCTOBER 2018, AT THE GARDEN CEMETERY CHAPEL, NORRIS BELL AVENUE, ALICE SPRINGS

PRESENTMayor Damien Ryan Councillor Jamie de Brenni (Chair)Councillor Glen Auricht David Hewitt - National TrustPastor Rod Holmes - Alice Springs Baptist Church (Proxy for Rev. Jefferies) Dave Mortimer - General Member Mark Mossop - Centre Funerals

OFFICERS IN ATTENDANCE

Mr Scott Allen - Director Technical ServicesMr Ben Fitzgerald - Manager WorksMs Kylie Jones - Senior Records OfficerMrs Stephanie Dominguez - Executive Assistant (Minutes)

GUESTS IN ATTENDANCE

Michael Wells - Director Heritage Branch Department of Lands and Planning (arrived at 12:42pm)Malcolm Connelly - Heritage Branch Department of Lands and Planning (arrived 12:52pm)

Cemeteries Advisor/ Committee Meeting - Attendance List

Sept

-18 CO

T>O N

ov -1

8

Dec

-18

Jan

-19

Feb

-19

Mar

-19

April

-19

May

-19

Jun-

19

Jul -

19

Aug

-19

Mayor Damien Ryan ✓Deputy Mayor Matt Paterson ACouncillor Glen Auricht ✓Deputy Mayor Jamie de Brenni ✓Councillor Catherine Satour ADavid Hewitt ✓Rev’ Brian Jeffries ✓

Proxy

Dave Mortimer ✓Mark Mossop ✓

v' Attended

Proxy Proxy attended in place of committee member

A Apology received

No attendance and no apology recorded

The meeting opened at 12.31 pm

1. APOLOGIES

Deputy Mayor Matt PatersonCouncillor Catherine SatourRev’ Brian Jeffries - Ministers Association

2. ELECTION OF CHAIRPERSON

CAC 09/10/2018

Nomination: Councillor Jamie de Brenni

Moved: Mayor Ryan Seconded: Councillor Auricht CARRIED

No other nominations received.

3. CONFLICTS OF INTEREST

Nil

4. MINUTES OF PREVIOUS MEETING

4.1 Meeting Minutes of the 7 August 2018

RESOLVED:That it be a recommendation to Council:

That the Minutes from the Cemeteries Advisory Committee Meeting from 7 August 2018 be confirmed as a true and correct record of that meeting.

Moved: Dave Mortimer Seconded: Councillor Auricht CARRIED

5. BUSINESS ARISING FROM PREVIOUS MEETING

5.1 Mayor Ryan - Committee attendance table

• A new attendance table to be created for the next twelve months, and to be updated to reflect new Councillors on the Committee

Action:A new attendance table to be created for the next 12 month period.

5.2 Mayor Ryan - Garden Cemetery - Anzac Memorial Invitations

• Elected Members, Council Managers and Directors to be invited to the opening of the Anzac Memorial on Saturday 10 November 2018.

Action:Elected Members, Council Managers and Directors to be invited.

5.3 Request from Albert Namatiira Family to mark gravesite of Jonathan Namatiira

• Councillor Auricht to follow up when appropriate with the family, and gather information from Senior Records Officer in regard to procedures.

Action:This item to be removed from the agenda.

6. CORRESPONDENCE

Nil

7. GENERAL BUSINESS

7.1 Garden Cemetery - Draft Master Plan• Discussion ensued in regard to the 2013 Draft Conservation and Management Plan and

options moving forward including the cost to have the document completed• If Council approves for this document to be approved, Council has the option to write an

over-arching letter

CAC 09/10/2018

Mr Michael Wells, Director Heritage Branch Department of Lands and Planning described the purpose of the document

• This document would be intended as a guide and should be used a reference prior to work• Heritage Council would be approached for approval for any variations

Discussion ensued in regard to potential content of the over-arching letter:

"Council reserves the right to vary or amend as required the content subject to the recommendations of the Alice Springs Town Council Cemeteries Advisory Committee”

RESOLVED:That it be a recommendation to Council:

That Council approve the completion of the document with an over-arching letter developed by Mayor, Director Technical Services and Council Solicitor.

Moved: Councillor de Brenni Seconded: Councillor Auricht CARRIED

7.2 Garden Cemetery - Anzac Memorial Update• The committee were taken on a tour of the Garden Cemetery - Anzac Memorial.

7.3 Pet CemeteryThe Pet Cemetery Business Plan was received and noted by the committee.

• Discussion ensued in regard to setup cost verses the use of the facility• David Hewitt enquired what timeframe the project would be completed if approved. The

Director Technical Services responded explaining the project would be considered by Council, there would be budget considerations, and then it would be a 12 month minimum before the project could be completed.

• Discussion in regard to enquiries received at Council. Discussion of support, or lack there-of.

Action:Invite the new Crematorium Proprietor of to address Council or the Committee and describe the facilities that are available, and prices they charge for the service.

Action:Director Technical Services to investigate how many pets are surrendered to the Regional Waste Management Facility and report back to the Regional Waste Management Facility Committee.

Action:Remove Pet Cemetery from the agenda and referred to Budgets.

7.4 Letter from Ann Gorev - Response from Dave Mortimer• The committee received and noted Dave Mortimer’s response to Ann Gorey’s letter.• Discussion ensued in regard to supporting Dave’s proposal as long as it complies with all

safety, compliance with Heritage, and operational considerations.• Dave Mortimer to proceed with forming a group “Friends of the Memorial Cemetery” and

provide terms of reference to this committee when available• The Director Technical Services clarified that any decision of the work to be completed at

the Memorial Cemetery would be submitted to this Committee for input prior to approval

Michael Wells clarified the process of work at cemetery without a Conservation Management Plan, that there are 3 categories for work:

1. Exempt: Regular maintenance, minor work - write to Malcolm or Michael and judgement will be made if it’s exempt work

2. Minor: Application - fairly straight forward, 3 page - 14 day approval process

CAC 09/10/2018

3. Minister: Large scale decision is based on Heritage advice to Minister Mr Wells recommended informal conversations take place with Heritage staff in regard to proposed works, prior to the formal application process.

Action:Dave Mortimer to proceed with forming ‘Friends of the Memorial Cemetery’ and provide Terms of Reference to Cemeteries Advisory Committee.

8. OTHER BUSINESS

8.1 Garden Cemetery - Proposed Future Development Plan• The Director Technical Services discussed current and proposed inclusions in the proposed

future development document• The Director Technical Services recommended an ‘Entry statement entrance’ is created, and

suggested an Expression of Interest process is undertaken for design and construction. The designs would be referred to this Committee for input.

• Proposed automatic timed entry times to be included to allow better access. The Director Technical Services advised the public can access a key from Council to access the Cemetery outside normal opening times

RESOLVED:That it be a recommendation to Council:

That Council Officers draw up to Expression of Interest for design of the entry to the Garden Cemetery for the road to new Anzac Memorial and Chapel road entry.

Moved: Dave Hewitt Seconded: Mark Mossop CARRIED

Action:Change wording on in the Agenda to ‘Proposed Future Development Plan’ rather than 'Master Plan’.

8.2 Mayor - Proposed Tree Farm

• Mayor Ryan enquired in regard to the Proposed Tree Farm. Director Technical Services responded that the plan is being revised, and is in-hand

• Discussion ensued in regard to the water used at the Cemetery, and where the water is sourced from

8. NEXT MEETING

Tuesday 5 February 2019, Technical Services Meeting Room, Civic Centre - to be confirmed.

Meeting closed at 13.23 pm