Agenda Hampton Roads Planning District Commission ...

Agenda Hampton Roads Planning District Commission

Executive Committee Meeting

MAY 20, 2009

Call to Order 9:30 a.m.

HRPDC Headquarters, The Regional Boardroom, 723 Woodlake Drive, Chesapeake, Virginia

CALL TO ORDER

CONSENT AGENDA

1. Minutes of April 15, 2009

2. Treasurer's Report

3. Regional Reviews

a. PNRS Items Review

b. Environmental Impact Assessment/Statement Review

4. Environmental Program Grants & Contracts

5. Authorizing Resolutions and Certifications for FY07 and FY08 State Homeland Security Program Grant Applications

6. NASA Langley Research Center Update

♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦

7. FY 2009 Budget Amendment

8. FY 2010 Strategic Initiatives

9. HRPDC June Executive Committee Meeting – Start Time

10. Project Status Report

11. For Your Information

12. Old/New Business

ADJOURNMENT

Executive Committee Meeting – May 20, 2009

AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #1: MINUTES OF APRIL 15, 2009 Minutes of the April 15, 2009 meeting are attached. Attachment RECOMMENDED ACTION: Approval.

Hampton Roads Planning District Commission Quarterly Meeting

Minutes of April 15, 2009

The Quarterly Commission Meeting of the Hampton Roads Planning District Commission was called to order at 11:55 a.m. at the Regional Boardroom, 723 Woodlake Drive, Chesapeake, Virginia, with the following in attendance:

COMMISSIONERS: Bruce C. Goodson, Chairman (JC)

James O. McReynolds, Treasurer (YK) Dr. Alan P. Krasnoff (CH) Rosa M. Lawrence (FR) Brenda G. Garton (GL) Gregory Woodard (GL) Randall A. Gilliland (HA)* Jesse T. Wallace, Jr. (HA) W. Douglas Caskey (IW) Sanford B. Wanner (JC) Joe S. Frank (NN) *Late arrival or early departure.

Randy W. Hildebrandt (NN) Sharon P. Scott (NN) Barclay C. Winn (NO) Kenneth L. Chandler (PO) Douglas L. Smith (PO)* Selena Cuffee-Glenn (SU) Barbara M. Henley (VB) Louis R. Jones (VB) James K. Spore (VB) Jackson C. Tuttle II (WM) Jeanne Zeidler (WM)

OTHERS RECORDED ATTENDING:

Wanda Barnard-Bailey, Mary Ann Sanders (CH); Keith Cannady (HA); Marcus Jones (NO); Bob Matthias (VB); Lee Beach, Doug Dwoyer - Hampton Roads Research Partnership; Bob Gittler - Economic Development Administration; Dana Dickens Hampton Roads Partnership; Bill Ginnow - Hampton Roads Metropolitan Medical Response System; Frank Roberts - HRMFFA; Kevin Allison, Amy Probsdorfer - Navy Region Mid-Atlantic; Terri Boothe, Judith Brown - Citizens; Ellis James - Sierra Club Observer; Peter Huber - Willcox & Savage; Germaine Fleet - Biggs & Fleet; Staff: Dwight Farmer, John Carlock, Rick Case, James Clary, Nancy Collins, Richard Flannery, Marla Frye, Kathlene Grauberger, Greg Grootendorst, Frances Hughey, Jim Hummer, Rob Jacobs, Brett Kerns, Mike Long, Kelli Peterson, Camelia Ravanbakht, Joe Turner; Chris Vaigneur

CONSENT AGENDA

The Consent Agenda contained the following items:

Minutes of March 18, 2009

Ratification of Executive Committee Actions

Treasurer's Report

HRPDC Minutes – April 15, 2009 - Page 1

Regional Reviews

A. PNRS Items (Initial Review)

Virginia Diesel Emission Reduction Recovery Grant; DEQ, Office of Air Permit Programs; EPA - State Clean Diesel Grant Program

FY10 VA CELCP Blackwater River Old-Growth Forest Project; DEQ; NOAA - Coastal and Estuarine Land Conservation Program

Elizabeth River: Shovel-Ready Restoration; The Elizabeth River Project; NOAA - Stimulus Grant

FY10 VA CELCP Davis Tract: Dune, Beach and Bird Habitat, Southern Tip - Northampton County; DEQ; NOAA - Coastal and Estuarine Land Conservation Program

B. Environmental Impact Assessment/Statement Review North Campus Chiller Plant Addition, The College of William and Mary; Williamsburg Proposed East Beach Condominium, 4921 Pretty Lake Avenue; US HUD; Norfolk New Dawn Assisted Living - Williamsburg; US HUD; James City County Deconstruction of 21 Buildings at NASA LaRC, NASA; Hampton Installation of Four Navigational Buoys at Pier 11, DOD/Navy; Norfolk

Hampton Roads Watershed Roundtable Hampton Roads Economic Quarterly James River Reserve Fleet Authorizing Resolutions and Certifications for FY2010 State and Federal Grant Applications

Mayor Frank Moved to approve the Consent Agenda; seconded by Comr. Woodard. The Motion Carried.

Economic Development Administration Briefing

Mr. Farmer stated he was contacted by Hampton Roads Partnership and the Hampton Roads Research Partnership regarding the need to do a CEDS (Comprehensive Economic Development Strategy) through the U.S. Department of Commerce and Economic Development Administration (EDA). A CEDS is designed to bring together the public and private sectors in the creation of an economic roadmap to diversify and strengthen regional economies. He reviewed that a CEDS will benefit a planning


organization seeking to formulate and implement a regional economic development program.

Mr. Farmer added that a CEDS must include the private sector representatives as a majority of its membership as well as the public sector side, which are traditionally the Planning District Commissions who act as fiscal agents for some of the requests for grants.

Mr. Robert Gittler, the newly named Economic Development Representative for the Commonwealth of Virginia, was introduced to present details regarding CEDS. Mr. Gittler stated that as the representative for the Commonwealth he is dedicated to any issues dealing with the EDA. He added that the EDA is one of the smaller agencies in the Federal Government and is a subset of the Department of Commerce. They fund a variety of economic development projects with profiles ranging from public works projects to traditional water and sewer projects.

A CEDS is the starting line for EDA funding in different regions. It is a requirement built into the regulations and legislation from Congress. It brings a region together to focus on its priorities and different projects that are critical in terms of economic transformation. One thing that comes from this process is a menu list of priorities and projects to help EDA decide what they can fund since they have a limited funding stream.

This is a way for a region to pull together and focus on economic development issues. He added that this is hopefully the beginning of a long-term relationship for the region and EDA. He offered to answer questions.

Comr. Hildebrandt asked how much money EDA has to help with this planning process.

Mr. Gittler replied that the fiscal year budget nationally is about $250 million with a $150 million supplement of stimulus funds. The Philadelphia region which includes Virginia traditionally receives about 18-20 percent of that amount for a regional budget of about $40 million.

Comr. Smith commented that he had previously been through the process with another community in South Carolina as well as with a project in Portsmouth a number of years before. It gives the opportunity for limited funds to be spread over the region and would be a healthy process for the region to go through to begin to grapple with some of the larger issues.

Metropolitan Medical Response System Update

Chairman Goodson introduced Mr. Bill Ginnow, Hampton Roads Metropolitan Medical Response System (MMRS) Program Manager, to provide an update on two of the most recent projects.

(Comrs. Smith and Gilliland departed.)

Mr. Ginnow referred to the MMRS fact sheet reviewing the accomplishments over the past ten years. He offered to provide a personal update regarding any events supported or projects and equipment purchased if anybody wished to call him directly.


Two issues causing the most concern recently include the ability to care for all casualties in the region during an incident and the ability to transport them to the facilities they might need such as shelters, hospitals, or out of the area. The regional responses have been augmented with disaster medical support units. He noted that one is set up and on display outside. There are eight units in the eight largest jurisdictions with four on the Peninsula and four on the Southside. The units are large trailers supplied with everything required for self care to the most critical patients and can support up to 250 patients depending on the nature of their injuries. Federal grant funds were utilized to purchase the units and then they were donated to the jurisdictions that are then responsible for maintenance and transport to an incident as a mutual aid resource. All of the units are identical inside to facilitate the use of them by a first responder at an incident.

The second item recently embarked on is the mass casualty evacuation transport unit. Since only one or two people can be transported in an ambulance at a time, in a mass casualty event with numerous patients it would be impossible to transport the numbers necessary. As a result, eight of the mass casualty transport units are proposed for the region, with the first complete one being in Chesapeake. It is a school bus converted to have the capacity of over 11 ambulances on each bus. The buses will be donated by the jurisdictions and the conversion costs about $50,000. MMRS is able to do this through a combination of federal and local funding.

Mr. Ginnow summarized that MMRS has been a very successful program. He added that another MMRS asset, the strike team, will be deployed for the Langley Air Show. He offered to answer any questions.

Comr. Cuffee-Glenn asked if they plan to increase the number of units in the region. Mr. Ginnow replied not at this point unless there is an interest from the jurisdictions. Then the grant funds could be reassessed and put as a higher priority.

Project Status Report

No questions or comments were noted.

For Your Information

No questions or comments were noted.

Old/New Business

It was noted that with the departures throughout the meeting, there was no longer a quorum for a Quarterly Commission meeting. With a couple items to be voted on, it was necessary to have a quorum.

After discussion, it was decided that the meeting would be adjourned and the items requiring action would be brought back at the May meeting.

Mayor Frank asked if staff could provide an analysis of the impact on the region of the 21 buildings to be demolished at NASA Langley as outlined in the Regional Reviews.



With no further business to come before the Hampton Roads Planning District Commission, the meeting adjourned at 12:32 p.m. ______________________________ ______________________________ Dwight L. Farmer Bruce C. Goodson Executive Director/Secretary Chairman

AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING

ITEM #2: TREASURER’S REPORT

ASSETS LIABILITIES & NET ASSETS Cash & Cash Equivalents 261,580 Current Liabilities 673,321 Accounts Receivables 1,188,007 Net Assets 4,923,583 Investments 2,632,511 Other Current Assets 664 Net Capital Assets 1,514,142

Total Assets 5,596,905 Total Liabilities & Equity 5,596,905

Annual CurrentREVENUES Budget Month YTD Grant and Contract Revenue 6,628,705 817,203 3,785,499 VDHCD State Allocation 275,106 22,925 229,251 Interest Income 55,000 5,795 57,128 Local Jurisdiction Contributions 1,341,946 273,952 1,280,411 Other Local Assessment 2,319,772 407,874 1,520,859 Sales and Miscellaneous Revenue 50,584 5,542 56,195

Total Revenue 10,671,113 1,533,291 6,929,344

EXPENDITURES Personnel 3,962,546 336,980 3,079,212 Contractual 185,791 16,834 160,680 Special Contracts 5,505,819 514,109 2,808,929 Operations 785,189 45,854 419,132 Capital Assets 160,000 - -

Total Expenses 10,599,345 913,777 6,467,954

Agency Balance 71,768 619,514 461,390

Executive Committee Meeting - May 20, 2009

STATEMENT OF REVENUES AND EXPENDITURES

BALANCE SHEETAPRIL 30, 2009

FISCAL YEAR 2009

HRPDC Executive Committee Meeting – May 20, 2009

AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #3: REGIONAL REVIEWS – MONTHLY STATUS REPORT A. PNRS Items (Initial Review)

The HRPDC staff is routinely involved in the review of applications for grants to support projects involving federal or state funding. To ensure that all Commissioners are aware of projects being reviewed, brief summaries of these projects and anticipated review schedules are included in the Agenda. The HRPDC staff will continue to request comments directly from staff in localities that appear to be directly affected by a project. Review and comment by more than one locality is requested when a project may affect the entire region or a sub-regional area. Attached is a listing and summary of projects that are presently under review. As of May 13, 2009, there were no outstanding comments on these projects.

B. Environmental Impact Assessment/Statement Review The HRPDC staff is routinely involved in the review of environmental impact assessments and statements for projects involving federal funding or permits as well as state development projects. To ensure that all Commissioners are aware of projects being reviewed, brief summaries of these projects and anticipated review schedules are included in the Agenda. The HRPDC staff will continue to request comments directly from staff in localities that appear to be directly affected by a project. Attached is a listing and summary of projects that are presently under review. Attachment RECOMMENDED ACTION: None required.

Project Notification and Reviews Date 4/16/2009

Title Pollution Prevention Initiatives

Applicant Virginia Department of Environmental Quality

CH # VA090410-1123760

State/Federal Program EPA – Pollution Prevention Grants Program

Project Staff Claire Jones Type of Impact Statewide

Federal

$80,000.00

Applicant

$0.00

State

$80,000.00

Local

$0.00

Other

$0.00

Program

$0.00

TOTAL $160,000.00

Project Description

This grant will allow the Commonwealth to enhance and expand the Virginia Green tourism program, the Virginia Environmental Excellence Program (VEEP), and the Governor's Environmental Excellence Awards program to foster greater involvement and capture additional measurable results.

FUNDING

Wednesday, May 20, 2009 Page 1 of 8

Date 4/16/2009

Title Community Development Block Grant - Barlow Road

Applicant York County/Housing Partnerships Inc.

CH # VA090410-1323199

State/Federal Program VDHCD/HUD - CDBG

Project Staff Claire Jones Type of Impact Barlow Road area - York County

Federal

$912,400.00

Applicant

$252,300.00

State

$0.00

Local

$0.00

Other

$0.00

Program

$0.00

TOTAL $1,164,700.00

Project Description

The project will assist 15 low to moderate income families to address ongoing problems with failed well and septic systems. Demolition/replacement of some structures is also included in the project.

FUNDING


Date 4/20/2009

Title Virginia's Beaches Environmental Assessment and Coastal Health (BEACH) Program 2010

Applicant Commonwealth of Virginia State Board of Health

CH # VA090417-1423760

State/Federal Program EPA - Beach Monitoring in Virginia

Project Staff Claire Jones Type of Impact Hampton, Newport News, Norfolk, Virginia Beach, Gloucester, York

Federal

$277,000.00

Applicant

$0.00

State

$0.00

Local

$0.00

Other

$0.00

Program

$0.00

TOTAL $277,000.00

Project Description

The project would implement beach monitoring and risk communications plans for coastal beaches in Virginia.

FUNDING


Date 4/30/2009

Title Chesapeake Bay Program Point Source and Toxics Information Management/Data Analysis Support

Applicant Virginia Polytechnic Institute and State University

CH # VA090427-1523xxx

State/Federal Program EPA - Chesapeake Bay Point Source and Toxics Data Management

Project Staff Claire Jones Type of Impact Chesapeake Bay Region

Federal

$154,056.00

Applicant

$8,519.00

State

$0.00

Local

$0.00

Other

$7,800.00

Program

$0.00

TOTAL $170,375.00

Project Description

This grant will provide funding for the continuation of the University's work on the point source and toxics data management program in support of Chesapeake Bay Program goals.

FUNDING


Date 5/6/2009

Title FY 10-11 VA Development of Wetland Permit Compliance and Community Outreach Tools


CH # VA090501-1623760

State/Federal Program EPA - Regional Wetland Program Development Grants

Project Staff Claire Jones Type of Impact State of Virginia

Federal

$290,604.00

Applicant

$36,945.00

State

$60,004.00

Local

$0.00

Other

$0.00

Program

$0.00

TOTAL $387,553.00

Project Description

DEQ will use these funds to improve compliance and appropriate preservation of wetlands; a comprehensive spatial record of wetlands permits and identification of losses and gains over time is required to support Virginia's statutory goal of no net loss of wetland acreage and functions.

FUNDING


Date 5/6/2009

Title VA Water Quality Management Planning - ARRA Stimulus


CH # VA090501-1723760

State/Federal Program ARRA Stimulus - Water Quality Management Planning Program Sec


Federal

$810,100.00

Applicant

$0.00

State

$0.00

Local

$0.00

Other

$0.00

Program

$0.00

TOTAL $810,100.00

Project Description

This funding will be utilized to conduct Water Quality Management Planning projects and provide support for projects managed by PDCs and interstate organizations throughout the state.

FUNDING


Date 5/6/2009

Title VADEQ FY09 Chesapeake Bay Monitoring


CH # VA090410-1223760

State/Federal Program EPA – Chesapeake Bay Program


Federal

$792,194.00

Applicant

$0.00

State

$792,194.00

Local

$0.00

Other

$0.00

Program

$0.00

TOTAL $1,584,388.00

Project Description

The Chesapeake Bay Monitoring Program is a cooperative effort between the Virginia Department of Environmental Quality (DEQ), Old Dominion University (ODU), the Virginia Institute of Marine Science (VIMS), and the United States Geological Survey (USGS). Overall coordination and tributary water quality monitoring are performed by the DEQ. The Mainstem water quality monitoring and biological monitoring are carried out by ODU, shallow water habitat monitoring by VIMS, and river input monitoring by the USGS. This grant will fund the work program during the second budget period (7/1/2009 – 6/30/2010) of a proposed five year project period.

FUNDING


Date 5/7/2009

Title 1776 Ramada Conversion

Applicant Smith/Packett Med-Com, LLC

CH # VA090506-1823760

State/Federal Program USDA - Rural Development Program

Project Staff Claire Jones Type of Impact York County

Federal

$0.00

Applicant

$0.00

State

$0.00

Local

$0.00

Other

$0.00

Program

$0.00

TOTAL $0.00

Project Description

This is a loan guarantee program for the proposed conversion of the 1776 Ramada Inn into an independent/assisted living/Alzheimer patient facility. The conversion of the existing 202 room hotel will yield 48 independent living units, 22 assisted living units, and 43 Alzheimer patient units.

FUNDING


Environmental Impact ReviewsDate Received 4/14/2009 Number 09-070S

Name Temporary Parking Area

Sponsor Jamestown-Yorktown Foundation

Description

The Jamestown-Yorktown Foundation is planning on developing a three-acre property into an area of overflow parking for the existing Jamestown Settlement property in James City County. The site is bordered by Jamestown Road and the old Jamestown Campground properties. The property consists of a mowed field and a small strip of trees. A barn is also on the site and will be removed as part of the construction process. The parking area will be constructed with porous pavers, and a gravel entrance road will be added to access the property.

Affected Localities James City County

Finding

Comments Sent Final State Comments Received

Date Received 4/20/2009 Number 09-073F

Name Construction Program, Virginia Air National Guard 203 Red Horse Squadron

Sponsor DOD/Air Force/Air National Guard

Description

The Air National Guard is proposing to implement a short-term (FY09-FY12) construction program at the Virginia Air National Guard’s 203rd Rapid Engineer Deployable Heavy Operational Repair Squadron Engineers (203 RHS) at Camp Pendleton in the City of Virginia Beach. The proposed action consists of the following projects: construction an 8,000-square-foot Disaster Response Beddown Set (DRBS) covered storage facility; construction of a 5,000-square-foot K-Span storage facility; replacement of the existing weigh station scale house; installation of an underground power supply line for Building 001; removal of the existing, unused fuel island, including two underground storage tanks; installation of geo-thermal wells behind Building 203; repaving the Unit Training Area; and resurfacing D Street and Red Horse Drive.

Affected Localities Virginia Beach

Finding




Name Sandbridge Beach Erosion Control and Hurricane Protection Project

Sponsor DOD/USACE

Description

The U.S. Army Corps of Engineers proposed beach nourishment at the Sandbridge oceanfront: The nourishment area is approximately 5 miles long and 125 feet wide and extends from the U.S. Naval Fleet Anti-Air Warfare Training Center at Dam Neck to the north to Back Bay National Wildlife Refuge to the south. The designated borrow area is Sandbridge Shoal, located approximately 3 nautical miles from the shoreline, outside of Virginia’s territorial sea. The two selected borrow areas within Sandbridge Shoal are Area B to the north and Area A to the south; depths range from 30 to 65 feet. Beach quality sand would most likely be removed by trailing suction hopper dredge. The hopper dredge is equipped with dragheads and a hopper which collects sand. When the hopper is full, material is transported to a 2 pump out buoy located offshore and then pumped through a discharge pipeline. The pipeline runs along the ocean floor and up onto the beach where bulldozers and graders will distribute the material. Approximately 1.5 to 2.0 million cubic yards (cy) of beach quality sand would be placed on the beach approximately every 3 years depending upon weather conditions, availability of funding, and behavior of subsequently placed material at the project site.

Affected Localities Virginia Beach

Finding




Name Taxiway A and General Aviation Apron Asphalt Repair and Rehab at Norfolk International Airport

Sponsor USDOT/FAA

Description

The Norfolk Airport Authority proposes to repair and rehabilitate the asphalt overlay of Taxiway A and the apron adjacent to the General Aviation Facility at Norfolk International Airport in the City of Norfolk. The proposed action involves milling and applying a 2-1/2" asphalt overlay at Taxiway A and a 1-1/2" overlay of the General Aviation apron. Approximately 65,000 square feet of asphalt would be milled and 7,800 tons of new asphalt overlay would be applied. Improvements would also include new pavement markings after asphalt work is complete. The Airport has submitted a federal consistency certification that finds the proposed action consistent with the enforceable policies of the Virginia Coastal Resources Management Program (VCP) (also called the Virginia Coastal Zone Management Program).

Affected Localities Norfolk

Finding




Name Expansion of the Wallops Flight Facility Launch Range

Sponsor NASA

Description

The National Aeronautics and Space Administration (NASA) plans to expand the launch range at Wallops Island Flight Facility (WFF) in Accomack County. The proposed action is intended to expand and upgrade NASA and Mid-Atlantic Regional Spaceport (MARS) facilities to support up to and including medium large class suborbital and orbital expendable launch vehicle (ELV) launch activities from WFF. Components of the proposed action include facility construction and infrastructure improvements; testing, fueling, and processing operations; up to two static fire tests per year; and launching an additional six vehicles and associated spacecraft per year from Pad 0-A. Site improvements to support launch operations include: minor modifications to the boat dock on the north end of Wallops Island; construction of a dedicated Payload Fueling Facility (PFF), a Payload Processing Facility (PPF) and storage; construction of new roads and minor upgrades to existing roads; construction of a new launch complex in approximately the same location as the existing Pad 0-A, including a Liquid Fueling Facility (LFF); and minor interior modifications to launch support facilities.

Affected Localities Accomack County

Finding




AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #4: ENVIRONMENTAL PROGRAM GRANTS AND CONTRACTS NOTE: Items A. and B. were deferred from the April 15, 2009 HRPDC Quarterly

Commission Meeting. A. Solid Waste Consultant Contract

At the March 18, 2009 Executive Committee Meeting, the HRPDC authorized the Executive Director to enter a contract with SCS Engineers, on behalf of the eight Southside localities to complete a valuation of the SPSA facilities. This work is to support the eight localities and SPSA in their evaluation of proposals for the purchase of the waste-to-energy facility and other SPSA assets. In pursuing this work, the HRPDC staff and consultant have been advised that SPSA’s consultant, HDR, requires payment for certain materials that are essential to the asset valuation effort. It is estimated that the additional cost for the SCS Engineers’ work resulting from this will be less than $500.

To facilitate this effort, the HRPDC staff recommends that the additional costs be allocated to this project from the HRPDC Unallocated Funds reserve.

RECOMMENDED ACTION:

Concur with staff recommendation to appropriate an amount not to exceed $500 from the HRPDC Unallocated Funds reserve to support the SCS Engineers’ study.

B. Stormwater Legal Consultant

The Regional Stormwater Management Committee, Phase I Subcommittee, has identified the need for expert legal assistance in addressing continuing state and federal concerns with the proposed Phase I Stormwater Permits (MS4 – Municipal Separate Storm Sewer System Permits). The affected localities are the Cities of Chesapeake, Hampton, Newport News, Norfolk, Portsmouth and Virginia Beach. Over the past several years, the Committee and the HRPDC staff have been receiving legal assistance from Mr. David Evans, McGuire Woods, on stormwater permit issues. This work has been funded by the Cities of Hampton and Portsmouth, who have Mr. Evans under retainer for this work.

After an extended period of MS4 Permit and Program development and negotiation with the Virginia Department of Conservation and Recreation (DCR), staff from the HRPDC and the six affected localities understood in late February that permits were ready to be noticed for public review and issuance. Changes, which pose significant compliance issues for the localities, were made to the draft permits at the last minute at the request of the U.S. Environmental Protection Agency (EPA). A series of meetings among the Hampton Roads localities – technical and legal staff – was held in preparation for a May 6, 2009 meeting with EPA and DCR staff. Mr. Evans assisted the region in developing options for


addressing the noted change and related issues as well as in preparing for the meeting.

At the May 6, 2009 meeting, it was agreed that the Hampton Roads localities with Mr. Evans’ assistance would take the lead in modifying the draft permits to reflect the state and federal issues consistent with local goals and objectives. Additional meetings with DCR and EPA will be required.

The Committee has determined that substantial additional assistance from Mr. Evans will be required over the next several months in negotiating with DCR and EPA on the six localities’ MS4 permits. Based on this need and the issue of equity among the six localities with respect to these costs, the Stormwater Committee believes that Mr. Evans should be retained through the HRPDC to provide assistance to all six localities. Funding would be provided by the affected localities. The HRPDC staff would manage the contract and facilitate/coordinate the legal and technical work with the local government technical and legal staffs. The HRPDC staff is working with Mr. Evans to develop an appropriate scope of services and engagement letter. The HRPDC staff is also working with the localities on an appropriate funding allocation to support this effort.

The concept was reviewed and concurred with by the City Attorneys in Chesapeake, Hampton, Newport News, Norfolk, Portsmouth and Virginia Beach as well as by the technical stormwater staffs from the six localities. All recognize Mr. Evans’ credentials and qualifications to provide these services.

The HRPDC staff with concurrence from the locality attorneys has determined that a competitive procurement for these services is not required, because: 1. The Virginia Procurement Act (Chapter 43, Section 2.2-4344.A.2 of the Code

of Virginia) provides an exemption from competition for procurement of legal services in conjunction with regulatory matters.

2. Mr. Evans’ credentials in Clean Water Act regulatory matters and litigation and his long period of supporting the Committee’s efforts, while working for Hampton and Portsmouth, qualify this as a sole source procurement.

RECOMMENDED ACTION:

1. Concur with recommendations of the Regional Stormwater Management Committee, Phase I Subcommittee to procure legal services to support the MS4 Permit negotiations on behalf of the six localities.

2. Authorize the Executive Director to execute a contract with Mr. David Evans, McGuire Woods, to provide legal services to the HRPDC, on behalf of the region’s six Phase I localities in support of their MS4 Permit Programs.

C. Surry County Stormwater Management Program

The HRPDC has been requested by Surry County to assist in developing a formal stormwater management program that will enable the County to comply


with state stormwater management regulations. The HRPDC staff is working with County staff to develop a Contract, Scope of Work and Schedule for completing the Program during FY 2009-2010. The project will be included in the FY 2009-2010 UPWP. The HRPDC staff recommends the Executive Director be authorized to execute a contract with Surry County, providing for HRPDC staff support in developing a stormwater management program for the County. RECOMMENDED ACTION: Authorize the Executive Director to execute a contract with Surry County to provide for the HRPDC staff development of a stormwater management program for the County.

HRPDC Executive Committee Meeting - May 20, 2009

AGENDA NOTE – HRPDC EXECUTIVE COMMITTEE MEETING ITEM #5: AUTHORIZING RESOLUTIONS AND CERTIFICATIONS FOR FY07 AND FY08 STATE HOMELAND SECURITY PROGRAM GRANT

APPLICATIONS The Virginia Department of Emergency Management requires the HRPDC to formally authorize its Executive Director to apply for and accept FY 2007 and FY 2008 State Homeland Security Program grants for the First Responder Authentication Credential (FRAC) outlined in the attached allocation letters. The Chairman and Executive Director are requested to sign certificates for the following:

• Governing Body Resolution for FY 2007 and FY 2008 State Homeland Security grant funds.

The Executive Director is requested to sign certificates for the following:

• FY 07 & FY 08 State Homeland Security Grant Applications (referred to as POC Form and Budget Sheets)

• Grant Assurances • Certificate Regarding Lobbying • Non-Supplanting Certification

Attachment

RECOMMENDED ACTION:

Authorize the HRPDC Executive Director to execute the above resolutions and grant applications for FY 2007 and FY 2008 State Homeland Security grants for the FRAC.

“Working to Protect People, Property and Our Communities”

COMMONWEALTH of VIRGINIA MICHAEL M. CLINE Department of Emergency Management 10501 Trade Court

State Coordinator Richmond, Virginia 23236-3713 (804) 897-6500 JANET L. CLEMENTS (TDD) 674-2417 Chief Deputy Coordinator FAX (804) 897-6506

BRETT A. BURDICK May 7, 2009 Deputy Coordinator

Mr. Dwight L. Farmer Executive Director/Secretary Hampton Roads Planning District Commission 723 Woodlake Drive Chesapeake, VA 23320 Dear Mr. Farmer:

The Virginia Department of Emergency Management (VDEM) is pleased to announce the allocation of the 2007 State Homeland Security Program grant (SHSP), CFDA #97.073, from the National Preparedness Directorate, United States Department of Homeland Security (DHS). Your organization has been funded for:

▪ Project Title: FRAC Program ▪ Amount: $511,458.23 The obligation period for this program is June 30, 2008, to December 31, 2009.

Reimbursement may be requested for items procured during this period, consistent with the project intent. As a reminder, organizations that spend more than $500,000 in DHS funds during a fiscal year are subject to an independent audit per OMB circular A-133.

All subrecipients are requested to submit a project plan and comprehensive timeline

along with the VDEM grant application. The application, project plan, and timeline will be due 30 days from the receipt of this letter. Below is a list of the documents that comprise the VDEM grant application: POC Form and Budget Sheets www.vaemergency.com/grants/forms Governing Body Resolution www.vaemergency.com/grants/forms Grant Assurances www.vaemergency.com/grants/forms Cert. Regarding Lobbying www.vaemergency.com/grants/forms Non-Supplanting Certification www.vaemergency.com/grants/forms


Mr. Farmer Page 2 May 7, 2009

A quarterly report will be required 15 days after each quarter (starting 06/30/09). The quarterly report will be due until the end of the grant period or when the project is complete. Final reports are due by March 31, 2010. These reports should be held for at least three years after the end of the grant period and are subject to audit by DHS and/or the Commonwealth of Virginia.

The Commonwealth will only send grant funds to a subrecipient upon proof of purchase of allowable expenditures. To accomplish this, VDEM will forward a “Request for Drawdown” form once you have completed your application process.

Please review and sign the required documents and return them to the Grants Management Office by May 21, 2009. If you have any questions regarding this award, please contact Bill Lawson at (804) 897-6500 extension 6604.

Sincerely,

Michael M. Cline MMC:CJA/bl Cc: The Honorable Robert P. Crouch, Jr., Assistant to the Governor for Commonwealth

Preparedness The Honorable John W. Marshall, Secretary of Public Safety Mr. Steve Mondul, Deputy Assistant to the Governor for Commonwealth Preparedness

Ms. Janet Clements, Chief Deputy State Coordinator Mr. Brett Burdick, Administrative Deputy State Coordinator Ms. Cheryl Adkins, Grant Manager Mr. Mike McAllister, Critical Infrastructure Coordinator Mr. Richard Flannery, Emergency Management Administrator

(To Be Completed Once Funds are Awarded)

_

(Name)

(Official Position)

(Date)

Governing Body Resolution

BE IT RESOLVED BY THE ____ COMMISSIONERS(Governing Body)

OF THE ___ HAMPTON ROADS PLANNING DISTRICT COMMISSION(Name of Applicant)

DWIGHT L. FARMER, EXECUTIVE DIRECTOR/SECRETARY(Name or Title of Authorized Agent)

NANCY K. COLLINS, CHIEF FINANCIAL OFFICER(Name or Title of Authorized Agent)

is hereby authorized to execute for and on behalf of the named applicant, a public entity established under the laws of the State of Virginia, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of Virginia.

Passed and approved this 20th day of MAY, 2009

Certification

I, BRUCE C. GOODSON, duly appointed and

CHAIRMAN of the HAMPTON ROADS PLANNING DISTRICT COMMISSION(Title) (Governing Body)

do hereby certify that the above is a true and correct copy of a resolution passed and approved by

the COMMISSIONERS of the HAMPTON ROADS PLANNING DISTRICT COMMISSION on the(Governing body) (Name of Applicant)

20th day of MAY, 2009.

CHAIRMAN

___________________________________________(Signature)

20-May-09


COMMONWEALTH of VIRGINIA MICHAEL M. CLINE Department of Emergency Management 10501 Trade Court

State Coordinator Richmond, Virginia 23236-3713 (804) 897-6500 JANET L. CLEMENTS (TDD) 674-2417 Chief Deputy Coordinator FAX (804) 897-6506

BRETT A. BURDICK May 7, 2009 Deputy Coordinator

Mr. Dwight L. Farmer Executive Director/Secretary Hampton Roads Planning District Commission 723 Woodlake Drive Chesapeake, VA 23320 Dear Mr. Farmer:

The Virginia Department of Emergency Management (VDEM) is pleased to announce the allocation of the 2008 State Homeland Security Program grant (SHSP), CFDA #97.073, from the National Preparedness Directorate, United States Department of Homeland Security (DHS). Your organization has been funded for:

▪ Project Title: FRAC Program ▪ Amount: $1,120,000 The obligation period for this program is September 1, 2008, to March 1, 2011.

Reimbursement may be requested for items procured during this period, consistent with the project intent. As a reminder, organizations that spend more than $500,000 in DHS funds during a fiscal year are subject to an independent audit per OMB circular A-133.

All subrecipients are requested to submit a project plan and comprehensive timeline

along with the VDEM grant application. The application, project plan, and timeline will be due 30 days from the receipt of this letter. Below is a list of the documents that comprise the VDEM grant application: POC Form and Budget Sheets www.vaemergency.com/grants/forms Governing Body Resolution www.vaemergency.com/grants/forms Grant Assurances www.vaemergency.com/grants/forms Cert. Regarding Lobbying www.vaemergency.com/grants/forms Non-Supplanting Certification www.vaemergency.com/grants/forms


Mr. Farmer Page 2 May 7, 2009

A quarterly report will be required 15 days after each quarter (starting 06/30/09). The quarterly report will be due until the end of the grant period or when the project is complete. Final reports are due by June 30, 2011. These reports should be held for at least three years after the end of the grant period and are subject to audit by DHS and/or the Commonwealth of Virginia.

The Commonwealth will only send grant funds to a subrecipient upon proof of purchase of allowable expenditures. To accomplish this, VDEM will forward a “Request for Drawdown” form once you have completed your application process.

Please review and sign the required documents and return them to the Grants Management Office by May 21, 2009. If you have any questions regarding this award, please contact Bill Lawson at (804) 897-6500 extension 6604.

Sincerely,

Michael M. Cline MMC:CJA/bl Cc: The Honorable Robert P. Crouch, Jr., Assistant to the Governor for Commonwealth

Preparedness The Honorable John W. Marshall, Secretary of Public Safety Mr. Steve Mondul, Deputy Assistant to the Governor for Commonwealth Preparedness

Ms. Janet Clements, Chief Deputy State Coordinator Mr. Brett Burdick, Deputy State Coordinator Ms. Cheryl Adkins, Grant Manager Mr. Mike McAllister, Critical Infrastructure Coordinator Mr. Richard Flannery, Emergency Management Administrator

(To Be Completed Once Funds are Awarded)

_

(Name)

(Official Position)

(Date)

Governing Body Resolution

BE IT RESOLVED BY THE ____ COMMISSIONERS(Governing Body)

OF THE ___ HAMPTON ROADS PLANNING DISTRICT COMMISSION(Name of Applicant)

DWIGHT L. FARMER, EXECUTIVE DIRECTOR/SECRETARY(Name or Title of Authorized Agent)

NANCY K. COLLINS, CHIEF FINANCIAL OFFICER(Name or Title of Authorized Agent)

is hereby authorized to execute for and on behalf of the named applicant, a public entity established under the laws of the State of Virginia, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and sub-granted through the State of Virginia.

Passed and approved this 20th day of MAY, 2009

Certification

I, BRUCE C. GOODSON, duly appointed and

CHAIRMAN of the HAMPTON ROADS PLANNING DISTRICT COMMISSION(Title) (Governing Body)

do hereby certify that the above is a true and correct copy of a resolution passed and approved by

the COMMISSIONERS of the HAMPTON ROADS PLANNING DISTRICT COMMISSION on the(Governing body) (Name of Applicant)

20th day of MAY, 2009.

CHAIRMAN

___________________________________________(Signature)

20-May-09


AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #6: NASA LANGLEY RESEARCH CENTER UPDATE At the April 2009 HRPDC Quarterly Commission Meeting, Commissioner Frank requested additional background information on the Environmental Impact Assessment of a project being undertaken by NASA Langley Research Center. The project included on the April Agenda involved the removal of twenty-one (21) buildings. Most of these buildings are small support structures, storage units, laboratories and offices that have exceeded their useful life span and been determined to be obsolete. Functions that support ongoing and new programs are being accommodated in existing structures or will be accommodated in buildings that will be constructed in subsequent phases of the facility’s master plan. These projects do not impact on the level of activity at NASA Langley Research Center. It appears that the projects will result in increased efficiency of operations and enhancement of the facility’s environment. Attached is a brief summary of a series of projects being undertaken by NASA, involving destruction of existing and/or construction of new buildings. Most are part of the NASA New Town Master Plan, which is depicted on the attached map Attachment RECOMMENDED ACTION: None required.

NASA Langley Research Center Demolition and Construction Projects

2002‐2009

NASA Langley Research Center (LaRC) has proposed a number of building projects over the past seven years as part of its effort to redevelop the facility and adapt to new agency missions. Many of the proposed demolition projects focus on maintenance and support buildings that have long been out of use, although a number of the structures slated for removal are office and research buildings. In addition, two of the structures proposed for removal are designated National Historic Landmarks. As part of its redevelopment, NASA Langley has proposed the construction of a project known as New Town (#08‐149F). There have also been proposals for building expansions and renovations, as well as for auxiliary and mission related projects. A detailed list is included below.

#03‐075F: Demolition of 14 Buildings, May 2002

All but one of these structures is less than fifty years old, and none are considered essential for LaRC to conduct research.

#03‐244F: Renovation/Addition to Building 1194, December 2003

LaRC proposes a 40,000 square foot addition to its Technical Library to accompany the complete renovation of the existing structure.

#08‐068F: Demolition of Four Wind Tunnel Facilities, April 2008

Includes two structures that are designated National Historic Landmarks. #08‐139F: Demolition of 13 Buildings, June 2008

Includes buildings that are primarily small support and maintenance facilities. #08‐149F: New Town Project, July 2008

NASA Langley Research Center proposes a major facility redevelopment effort. It consists of the construction of five new buildings, renovation of two existing buildings, and the demolition of 22 buildings. The project will be completed in five phases and is expected to be completed over 15 years. The buildings to be removed include 12 office facilities, 2 conference centers, and the current headquarters building (which is being replaced).

Architecture firm AECOM Design (National Capital Office) is currently designing the new 72,000 s.f. headquarters building for the NASA Langley Research Center New Town project. The building is slated for LEED Gold certification.

#08‐216F: Hydro‐Impact Basin, November 2008

NASA proposes to construct a Hydro‐Impact Basin to the west of NASA Langley Research Center’s LandIR facility (Building 1297). The proposed water‐filled basin would add full‐scale water‐impact testing to the LandIR’s current ground‐impact capabilities and allow for simulated Orion CEV ocean splashdown recovery research in support of NASA’s Constellation Program.

#09‐032F: Geothermal Ground Source Heat and Cooling System for New Town, February 2009 #09‐057F: Demolition of 21 Buildings, March 2009

NASA proposes to demolish 21 buildings, many of which are small support structures that are no longer needed. These buildings include storage, lab, test, and office facilities. Three are eligible for listing on the National Register of Historic Places as contributing resources to the proposed Langley Historic District.

AGENDA NOTE – HRPDC EXECUTIVE COMMITTEE MEETING ITEM #7: FY 2009 MAY BUDGET AMENDMENT Since the FY 2009 HRPDC Operating Budget was approved at the April 2008 meeting, the HRPDC has received additional grants, modified others, received additional funding, and incurred additional expenses. The attached detailed budget reflects these changes. The end result of the Amendment is an increase in the anticipated surplus, from $71,768 to $92,118 (line 348) mainly due to additional local and federal grants and contracts in Physical Planning. Items of consequence include:

• A local grant for Solid Waste in the amount of $99,900 that will pay for a consultant to complete the valuation of SPSA facilities (lines 51 and 261);

• A transfer from the fund balance account of $83,972 to pay a consultant to conduct a study requested by the HRMPO Board to identify potential best practices from 40+ other MPOs throughout the country relating to organization and institutional arrangements and the public involvement process. (lines 71 and 205);

• There were minor changes in Operations, resulting in $10,000 in additional expenditures, half of which was for UASI-related travel costs.

Attachment RECOMMENDED ACTION: Approve Budget Amendment


AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #8: FY 2010 STRATEGIC INITIATIVES The Hampton Roads Planning District Commission has traditionally held a retreat in February to discuss issues of importance to the Commission, to discuss important issues that have been raised through the Committee process and to review the HRPDC Budget and Work Program for the following year. Due to the emphasis and importance of the MPO reform effort, the Retreat was not held in February 2009. However, the HRPDC staff believes that several issues warrant consideration by the Commission prior to presentation of the FY 2010 HRPDC Budget and FY 2010 HRPDC Unified Planning Work Program in June.

HRPDC senior staff will provide brief overviews of key issues that will be the subject of HRPDC deliberations during the coming year. The HRPDC staff is looking for guidance from the Commission as these issues are incorporated into the FY 2010 UPWP.

A. FY 2010 BUDGET

The Personnel and Budget Committee is working on the details for the Fiscal Year 2010 budget, but staff would like to present a brief summary to the Board of the proposed budgeted revenue sources and distribution categories for next year. The accompanying graphs indicate that the HRPDC anticipated revenue will increase in Fiscal Year 2010. A closer analysis indicates that this increase is entirely due to Federal Grants; the UASI federal grant program is doubling in size, and the Federal Transportation program had a substantial increase as well. The first graph depicts all revenue coming into the HRPDC over the past eleven years, by source of funding. Note the increased length of the light blue section in the last column. A close look at the State section indicates that the annual State grant to PDCs was again reduced. This year, it was reduced by almost 8% from FY 2009. This decrease is a 22% reduction from FY 2004. The second graph depicts this same revenue by distribution areas: HRPDC use; HRMPO use; matching funds required by federal granting agencies; and pass-through funds. Please note that pass-through funds continue to increase, mainly due to UASI federal funding for outside projects managed by the HRPDC. The third graph indicates the projected balance in the HRPDC unrestricted reserve account, delineated between designated liabilities and funds available for use. Current anticipated unrestricted funds are used throughout the year to pay for grant expenditures before reimbursements are received. The current “float” required is 45 days or longer. It is also important to note that the local member contributions have remained unchanged at $0.82 per capita for the fifth year in a row.


HRPDC Executive Director Dwight Farmer and Chief Financial Officer Nancy Collins will provide an overview of the FY 2010 Budget and trends in both revenues and expenditures. Separate Enclosure RECOMMENDED ACTION: Per discussion

B. ECONOMICS AND HOUSING PROGRAMS

Regional Competitiveness

The 2010 Work Program for Economics staff will include several tasks that are recurrent on an annual basis, including:

• Economic Data Book • Regional Benchmarking Study • Economic Impact Studies • Annual Economic Forecast • Technical Assistance • Quarterly Economic Updates

The Hampton Roads’ economy is in constant competition with other metropolitan areas and with economies across the globe. There are many factors that determine competitiveness and economic potential, and while some regional economies are able to thrive, other regions suffer. Mr. Greg Grootendorst, HRPDC Chief Economist, will lead a discussion on regional competitiveness, what it takes to be competitive, and tools to evaluate regional economic potential RECOMMENDED ACTION Per Discussion

Disability Service Board

Disability Service Boards (DSB) were established in 1992, operating as specified in §51.5-47 and 51.5-48 of the Code of Virginia. Under guidance from the Virginia Department of Rehabilitative Services, DSBs are charged with assessing local service needs and advising appropriate state and local agencies serving persons with physical and sensory disabilities. In addition, DSBs have proved to be a catalyst for adopting best practices in addressing services and needs for persons with disabilities on a regional level, while pooling knowledge and resources to maintain compliance with ADA law. Due to state budget reductions, funding for DSBs has been targeted for elimination effective June 30, 2009.


Without financial support from the Commonwealth, DSBs will no longer be able to fund contractors who coordinate local efforts, and prepare, update, and review reports on the regional service needs and priorities for persons with physical and sensory disabilities.

Mrs. Shernita Bethea, HRPDC Housing and Human Services Manager, will provide a presentation on potential options for the regional DSBs. RECOMMENDED ACTION: Consider alternative options for the Disability Services Board.

C. REGIONAL EMERGENCY MANAGEMENT & HOMELAND SECURITY SERVICE AUTHORITY FUNCTIONS

The Emergency Management Department at the HRPDC has been assisting the Hampton Roads Public Safety Officials (i.e. Emergency Managers, Homeland Security, Law Enforcement and Fire Officials) in planning and developing regional capabilities to prevent, protect against, respond to, and recover from disasters and/or acts of terrorism. The capabilities developed, and/or currently in development, are regional in nature and serve to support multiple operational needs in emergency management and homeland security activities. A majority of the projects established to develop regional capabilities were funded through various grant programs from the Department of Homeland Security, the Federal Emergency Management Administration, and State Homeland Security and Emergency Management Grants from the Office of Commonwealth Preparedness and Virginia Department of Emergency Management, respectively.

Upon completion of the grant funding, the region is/was expected (by the grantee of grant funds) to sustain the capabilities for continued support for the operational needs. However, in order for this to occur effectively, all localities need to participate in managing maintenance and service contracts for those capabilities developed. For instance; a DHS Port Security Grant was utilized to develop and install a regional microwave system for emergency communications by all localities’ leadership during a disaster when the day to day communications infrastructure is inoperable. The maintenance and service agreement initially established with this capability is about to expire in conjunction with the conclusion of the performance period for this grant. Therefore, in order for a new maintenance and service agreement to be established, a regional entity (i.e. the HRPDC) or a locality (i.e. city/county) would need to act as the administrative and fiduciary agent for this regional capability as discussed at the March 2009 HRPDC Board Meeting.

Currently, there is no regional agreement and medium among the localities to participate in supporting (administratively and/or financially) operational regional emergency management and homeland security capabilities developed through grant initiatives for public safety. A significant amount of grant money (in excess


of $20 million) has been invested in developing regional capabilities, several of which are nearing the conclusion of their performance period within the next year, or which are in the planning stage for development into a regional operational capability. These include:

• The HRTacRAN (microwave communications system) and the ORION

initiative for interoperable communications; • WebEOC as a consequence management tool for disaster management in

EOCs; • Regional Catastrophic Plans being developed with regional catastrophic

planning grant funds; • A regional special needs website and database (to be connected for planning

uses to WebEOC through the Regional WebEOC Fusion Server); • A Mobile Command Vehicle for use by the Virginia Port Authority and the All-

Hazards Incident Management Team to be developed; • Metropolitan Medical Response System Strike Team assets; • The First Responder Authentication Credential (FRAC) to be expanded to

response and recovery first responders; • Risk Analysis and Capabilities Assessments • Critical Infrastructure and Key Resource assessments and data management

systems

Therefore, as part of the FY 2010 UPWP for Emergency Management, the staff will conduct research on regional emergency management and homeland security processes, agreements, service authority entities, and the best practices utilized for sustaining maintenance and service agreements for operational capabilities developed with grant funding.

Emergency Management Program Administrator Rich Flannery will address the evolving need for an ongoing regional administrative function to sustain regional emergency management and homeland security initiatives begun through state and federal grant programs.

RECOMMENDED ACTION: Authorize the HRPDC staff to research, study, and analyze regional emergency management and homeland security service authority functions for supporting regional planning initiatives that have progressed to regional operational capabilities and report the findings and recommendations.


D. PHYSICAL AND ENVIRONMENTAL PLANNING

The HRPDC Physical and Environmental Planning Department conducted its annual retreat process with the primary environmental committees – Directors of Utilities, Regional Stormwater Management and Hampton Roads Chesapeake Bay Committees – during the period from November 2008 through April 2009. The Committees reached consensus on a series of regulatory and planning opportunities and issues that should be addressed cooperatively through the HRPDC.

The Regulatory issues that need consideration by the Commission and ongoing regional discussions are a continuation of the activities that have been successfully addressed over the past several years. They include Sanitary Sewer Overflows (SSO), Stormwater Management, Regional Water Supply Plan, and various water quality programs, including the Chesapeake Bay. These regulatory requirements suggest the importance of continued cooperation among the localities to minimize the financial impact on individual localities and to address conflicts among the various regulatory programs. Identified opportunities include development of the regional plans and prioritization systems, protocols and guidance to facilitate regional consistency, and monitoring programs.

A number of planning opportunities were identified by the Committees in the areas of green infrastructure, energy conservation and development, environmental sustainability, and integration of infrastructure (utilities and transportation). The HRPDC staff and Committees believe that proper consideration of many of these planning opportunities may assist the region in complying with the aforementioned regulatory issues.

To date, the HRPDC staff and Committees believe that the regional environmental programs are effective and compare well with similar programs operating in other regions. To determine whether this perception is accurate and to determine whether approaches and practices used in other regions could further enhance the region’s ability to address environmental opportunities and threats, the HRPDC staff proposes to undertake a regional programmatic benchmarking and best practices study.

To enhance the regional planning response to these issues and opportunities, the HRPDC staff and Committees believe that:

The existing Hampton Roads Chesapeake Bay Committee should be

reconfigured to serve as an Implementation Subcommittee for Chesapeake Bay Preservation Act matters. A new Environmental Planning Committee would be established with representation from the sixteen localities and charged with consideration of green infrastructure, climate change, energy development and conservation, sustainability, integration of infrastructure and land use matters and other related topics.


The HRPDC should continue to coordinate and manage the region’s response to the state and federal environmental regulations and permit requirements. Further enhancement of cooperative approaches to regulatory compliance should be emphasized.

The HRPDC should undertake a regional programmatic benchmarking

and best practices study.

HRPDC Deputy Executive Director John Carlock will provide an overview of environmental and planning issues and opportunities facing Hampton Roads.

RECOMMENDED ACTION:

Authorize the HRPDC staff to pursue the above-noted activities in accordance with staff and Committee recommendations.


AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #9: HRPDC MEETING SCHEDULE

As agreed upon at the April 2009 Quarterly Commission Meeting, it is necessary to formally move the start time for the HRPDC meeting each month until such time as the HRPDC Bylaws can be modified. This change is designed to address the issue of compressed and overlapping meetings between the HRPDC and the HRMPO/HRTPO. Therefore it is recommended that the HPRDC Executive Committee meeting, scheduled for June 17, 2009 begin at 9:30 AM in the HRPDC Board Room.

Modifications to the Bylaws require two readings by the full Commission. The first reading of an amendment to change the time of HRPDC meetings will occur at the July 15, 2009 HRPDC Quarterly Commission Meeting.

RECOMMENDED ACTION:

Schedule the June 2009 HRPDC Executive Committee Meeting for June 17, 2009 at 9:30 AM in the HRPDC Board Room.

AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #10: PROJECT STATUS REPORT A. Joint Environmental Committees

The Regional Stormwater Management Committee (RSMC) and Hampton Roads Chesapeake Bay Committee (HRCBC) met on May 7, 2009.

The Committee received briefings on the following issues:

• Homebuilders Association of Virginia (HBAV) – Alternative Proposal for state stormwater regulations

• HRPDC Staff – Updates on the regional green infrastructure and climate change projects

• HRPDC Staff – Proposal for regional study of bacteria indicators • HRPDC Staff – Energy Efficiency and Conservation Block Grant Program

The Committee also received updates on a number of regional and local program activities, including Phase III of the Chesapeake Bay Preservation Act regulations. That topic will be discussed in detail at the Committee’s June meeting.

The Committee is continuing its review of the evolving DCR Stormwater Management Regulations. It is expected that the regulations will be released for public comment during the summer of 2009. The Committee will develop recommendations for consideration by the Commission at a future meeting.

It was agreed that the Directors of Utilities and Regional Stormwater Management Committees would meet to address areas of concern with the bacteria study and work with the researchers to finalize the proposal – scope of work and fee.

The HRPDC staff continues to work with the RSMC on a number of activities including:

• The draft MS4 Stormwater Permits for the region’s six Phase I localities - the cities of Chesapeake, Hampton, Newport News, Norfolk, Portsmouth and Virginia Beach – remain under development. The Committee and staff continue to work with DCR staff to ensure regional consistency among the permits and to address continuing concerns over the standards to be achieved through the permits.

• The Phase I localities held special meetings on April 17 and 27, 2009 to address pending issues with their draft permits. A conference call with representatives of the other five Phase I localities in Virginia was held on May 1, 2009.

• The Phase I localities met with representatives from the U.S. Environmental Protection Agency and the Virginia Department of Conservation and Recreation, as well as other Phase I localities from the Northern and Central


Virginia localities, to address issues with the Phase I Permits, and the particular concerns of the state and federal agencies. Based on this meeting, the region is developing revisions to the permit text in hopes of addressing state and federal expectation, while minimizing the risks to the Phase I localities.

B. Directors of Utilities Committee

The Directors of Utilities Committee met on May 6, 2009. The Committee received briefings on the following:

• USGS –Comparison of old and new Coastal Plain Groundwater models. Based on this comparison, the new model does a better job of matching simulated to measured groundwater levels.

• Committee members - meeting with the State Corporation Committee staff on marking of sewer laterals, update on SSO Consent Order

• HRPDC staff - drought indicators, water demand projections, water and sewer rates, groundwater management program, HRFOG and proposed bacteria study.

The Capacity Team Subcommittee continues to meet weekly. All participants in the Regional SSO Consent Order continue to meet all deadlines under the Order. The HRPDC staff continues to provide support to localities and DEQ on the web-based Sanitary Sewer Overflow Reporting System. Following the USGS briefing, the Committee agreed to modify certain tasks in the cooperative agreement between HRPDC and USGS to include an estimation of the sustainable yield of the Coastal Plain aquifer system. No additional funding is necessary to support this effort. The HRPDC staff is continuing to facilitate the regional effort to address fats, oils and grease in the sanitary sewer system. The technical group is continuing work on the regional design guidelines; the education group has finalized a logo and is continuing work on regional educational materials. At press time, HRSD and several localities have approved the Memorandum of Agreement, approved by the HRPDC in November, on enforcement of the fats, oils and grease program. It remains under consideration by the other participating localities. The HR FOG Program held a stakeholder meeting to explain the program on April 27th. Additional meetings are scheduled on May 21 (Newport News) and May 29 (HRPDC).



The HRPDC staff and Committee members continue to address issues associated with the State Corporation Commission’s interpretations of state regulations dealing with the marking of sewer laterals on private property.

The HRPDC staff is continuing to work with the localities in developing the regional water supply plan. The Subcommittee met on May 5, 2009 to address future water demand projections, water supply alternatives, and project timetable. Plan development has been delayed by the recent court case and associated developments impacting the Proposed King William Reservoir. The additional time is required to properly evaluate the impact of this decision on the region.

D. Energy Efficiency and Conservation Block Grant Program

The Energy Efficiency and Conservation Block Grant (EECBG) program is intended to assist eligible entities in implementing energy efficiency and conservation strategies to reduce greenhouse gas emissions, reduce total energy use, and improve energy efficiency in the transportation, building and other appropriate sectors. The HRPDC member cities of Chesapeake, Hampton, Norfolk, Newport News, Portsmouth, Suffolk, and Virginia Beach qualify as direct grant recipients and will apply directly to the Department of Energy for predetermined funding amounts based on population. The remainder of the HRPDC member localities is eligible to apply to the Virginia Department of Mines, Minerals and Energy for funding under the program. The grant application includes a request for information on regional cooperation in proposed implementation plans and activities. HRPDC staff is facilitating a series of meetings with member localities to develop common language on regional cooperation for use in local grant applications. In addition to the EECBG program, other funding opportunities related to the American Recovery and Reinvestment Act are likely to be available over the next several months. Opportunities for regional cooperation in applying for funding under these programs are also under discussion.

AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #11: FOR YOUR INFORMATION E-Newsletters and E-mail Communications Over the summer, the HRPDC will begin using an email marketing system to distribute an e-newsletter version of The Hampton Roads Review, as well as periodic reminders for upcoming meetings, events, and/or public notices. These emails will come from [email protected] and are one element of the PDC’s public outreach program.


mailto:[email protected]

AGENDA NOTE - HRPDC EXECUTIVE COMMITTEE MEETING ITEM #12: OLD/NEW BUSINESS


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