Please Note: Cellular phones/pagers must be switched to the non-audible function during this meeting.

AGENDA For the Regular Meeting of the

Council of the Municipality of West Grey To be Held on Monday, May 16, 2016 at 6:00 p.m.

At the Council Chambers – West Grey Municipal Office 1. Call to Order 6:00 p.m. 2. Moment of Reflection 3. Declarations of Pecuniary Interest & General Nature

Thereof 4. Closed Session

A proposed or pending acquisition or disposition of land for municipal or local board purposes; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Ayton Mill Pond); and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Ayton Mill Pond).

5. Matters Arising from the Closed Session

6. Public Meeting 7. Part I - Consent Agenda 7:05 p.m. (For the purpose of convenience and for expediting meetings, matters of business that are of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request on any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

(2) May 16, 2016 Adoption of Minutes (Only changes in the form or errors or omissions taken at a previous meeting may be made in adopting the Minutes. Other comments are out of order.) Council: A1 Minutes of Regular Council Meeting – May 2, 2016 Resolution Prepared – Minutes Be Adopted as Circulated Committees: A2 Normanby Recreation Advisory Committee – March 30, 2016

(attachment) West Grey Committee of Adjustment – April 11, 2016 (previously

circulated) West Grey Planning Advisory Committee – April 11, 2016

(previously circulated) West Grey Committee of Adjustment – May 9, 2016 (draft)

(attachment) West Grey Planning Advisory Committee – May 9, 2016 (draft)

(attachment) Resolution Prepared – Minutes Be Received as Circulated Other A3 Drinking Water Source Protection Committee – January 29, 2016

(attachment) West Grey Chamber of Commerce – March 15, 2016

(attachment) Elmwood Community Centre Board – March 15, 2016

(attachment) Resolution Prepared – Minutes Be Received as Circulated Award of Tenders B1 None Routine Department Reports C1 Director of Building Services/C.B.O. – Report #CBOC 05/16/16

(attachment) Miscellaneous Correspondence (For Information Only - Not Circulated but Available for Viewing at Meeting) D1 Ministry of Citizenship, Immigration and International Trade – re:

Ontario Medal for Good Citizenship

(3) May 16, 2016 Future Committee Meetings E1 West Grey Cemetery Board – May 26, 2016, 9:30 a.m., West

Grey Municipal Office E2 West Grey Economic Development Committee – May 26, 2016,

3:00 p.m., West Grey Municipal Office E3 West Grey Committee of the Whole – May 30, 2016, 9:00 a.m.,

West Grey Municipal Office Part II - Regular Agenda 8. Communications from the Mayor and Council 7:10 p.m. 9. Delegations 7:15 p.m. Alan Barfoot, Grey County Warden, and Kim Wingrove, 7:15 p.m. CAO, Grey County – update on the County Strategic Plan for 2016-2019, and discussions regarding issues and opportunities that should be addressed by the County Jeff Ibbotson – entrance issue at BlueSprings Road, 7:30 p.m. former Township of Bentinck (attachment) Christine Robinson – re: Rockwood Terrace 7:45 p.m. Barry Heaney and Kevin Tremble, BDO Canada – 8:00 p.m. presentation of 2015 West Grey Financial Statements 10. Business Arising from the Previous Meeting 11. Staff Reports 8:15 p.m. Director of Finance/Treasurer - Report #FTR 05/16/16 (attachment) Director of Infrastructure and Public Works – Report #DIPW 05/16/16 (attachment) CAO/Deputy Clerk – Report #CR 05/16/16 (attachment) 12. By-Laws – First, Second & Third Readings 9:30 p.m.

(4) May 16, 2016 45-2016 A By-law to amend By-law Number 68-2015, being a By-law

to regulate the handling and collection of garbage, rubbish, and other waste materials and establish a schedule of fees for the use of the Municipality of West Grey Waste Disposal Sites (attachment)

46-2016 A By-law to amend By-law Number 29-2016, being a By-law under the Building Code Act respecting construction, demolition and change of use permits and inspections, and establishing of building permit fees (attachment)

47-2016 A By-law to further amend West Grey Comprehensive Zoning By-law Number 37-2006, as amended, to correct certain errors and omissions, and to change or add certain provisions to provide clarity to the Zoning By-law (attachment)

48-2016 A By-law to approve and authorize the execution of an Agreement between the Municipality of West Grey and Markdale Aggregates Inc. (attachment)

49-2016 A By-law to confirm the proceedings of the May 16, 2016 Council meeting (attachment)

13. New Business 14. Addendum 15. Notice of Motion/Direct Motions

(Notices of Motion shall consist of motions brought forward by individual members for the consideration of Council. The member shall read the proposed motion and shall present a copy of it in writing to the Clerk. The Clerk shall include the motion in the agenda of the next regular Council meeting under “New Business”. Direct Motions may be introduced under this section of the agenda with the consent of a 2/3 majority of Council. All such motions shall be introduced no later than one-half hour before curfew. It is the intent of Direct Motions to consider items which, due to time constraints, require the immediate attention of Council.)

16. Closed Session – Incomplete Items Only 17. Matters Arising from Closed Session – Incomplete Items

Only

(5) May 16, 2016 18. Question Period 9:45 p.m.

(Inquiries during the question period shall be directed by the public and press to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Question Period as a whole is fifteen (15) minutes. Each inquiry made during the question period shall be recorded in the minutes, and the minutes shall note whether the inquiry was answered or requires an answer at or before the next meeting.)

19. Municipal Act – Notices - None

(Notices pursuant to Section 251 of the Municipal Act 2001, and in accordance with West Grey By-law No. 3-2003, are entered here for public notification purposes. Items listed will be placed on the next regularly scheduled meeting of the Council)

20. Adjournment 9:55 p.m. *Please Note: all times are approximate, and are subject to change.

Draft MINUTES Draft For the Regular Meeting of the

Council of the Municipality of West Grey Held on Monday, May 2, 2016 at 10:00 a.m.

At the Council Chambers – West Grey Municipal Office Council Mayor Kevin Eccles, Councillor Bev Cutting, Councillor

Doug Hutchinson, Councillor Carol Lawrence, Councillor Don B. Marshall, Councillor Rob Thompson

Absent Deputy Mayor John A. Bell Staff Larry C. Adams, CAO/Deputy Clerk; Mark Turner, Clerk.

Kerri Mighton, Director of Finance/Treasurer – during report.

Moment of Reflection Declarations of Pecuniary Interest and General Nature Thereof – None Closed Session - None Matters Arising from the Closed Session – n/a Public Meetings - None Part I - Consent Agenda Marshall-Cutting, Be it resolved that, Items A1 to C1 inclusive, contained in Part 1 – Consent Agenda, be adopted, as printed; And further that, authorization be given for the action to be taken as may be necessary to give effect to the recommendations contained therein. … #160-16 Carried. Adoption of Minutes Council: A1 Minutes of Regular Council Meeting – April 18, 2016 Minutes of Committee of the Whole Meeting – April 25, 2016 Committees: A2 Durham Recreation Advisory Committee – February 18, 2016 Other A3 Neustadt Business Group – January 21, 2016 Elmwood Community Centre Board – January 26, 2016

Durham BIA – March 7, 2016 Executive Meetings; March 30, 2016 General Meeting West Grey Parks Committee – March 2, 2016

(2) May 2, 2016 Multi-Municipal Wind Turbine Working Group – March 10, 2016 (attachment)

PLAY Committee – March 30, 2016 – resolution #161-16 Thompson-Hutchinson, Be it resolved that, the minutes of the Regular Meeting of the Council of the Municipality of West Grey, held on April 18, 2016; and the minutes of the Committee of the Whole, held on April 25, 2016 be adopted, as printed; Further that, the Minutes of the West Grey Committees – A2, be received, as circulated; And further that, the Minutes of the Other Committees – A3, be received, as circulated. … #161-16 Carried. Award of Tenders B1 None Routine Department Reports C1 Clerk – Report #CC 05/02/16 – resolution #162-16 to #170-16 Hutchinson-Thompson, WHEREAS, outdoor lighting is needed for a variety of purposes to the benefit of our community including: enabling people to undertake work or recreational activities at night; facilitating the safety and security of persons and property; emphasizing features of architectural or historical significance; and advertising and promoting locations, products and services or calling attention to commercial premises by way of area lighting or signs; and WHEREAS, West Grey is a unique community in North America where star filled skies add to the quality of life, good health, safety and economic well-being of residents as well as tourists and visitors; and WHEREAS, West Grey and Grey County are increasingly becoming popular four season “Natural Retreat Destinations” for tourism and the Bruce Peninsula is already designated by UNESCO as a “World Biosphere Reserve” and protecting and encouraging the appreciation of star filled skies is in keeping with the spirit of our `Nestled in Nature’ initiatives; and WHEREAS, efficient and effective outdoor lighting practices will preserve, protect and enhance our community’s use and enjoyment of the natural environment by: eliminating hazardous and annoying glare from poorly designed light fixtures; reducing stray light through shielding and directing light fixtures to

(3) May 2, 2016 prevent light from unnecessarily falling outside the boundaries of the property on which a light fixture is installed; and WHEREAS, dark sky compliant outdoor lighting practices will conserve energy and resources; and WHEREAS, proclaiming the Municipality of West Grey a “Dark Sky Friendly Community” will protect our night-time environment and promote our community identity; and WHEREAS, the Municipality is prepared to lead by example and is committed to improving where possible by retrofitting or replacement, municipal lighting to ensure safety, security, effective and efficient use of energy; and WHEREAS, the Municipality, through the review of future exterior lighting within Site Plans and Subdivision Agreements and by the education of property owners to the benefits, shall encourage the use of dark sky compliant practices for exterior lighting. NOW THEREFORE, BE IT RESOLVED THAT the Corporation of the Municipality of West Grey hereby proclaims this Municipality as being a “Dark Sky Friendly Community”; and AND FURTHER THAT West Grey formally request that the County of Grey include a Dark Sky Friendly policy within their Official Plan to ensure compliance by all future developments and also encourage all other Grey County municipalities to consider adopting similar proclamations; and THAT this proclamation be forwarded to the Provincial and Federal Governments for their information and future support and recognition of this position. … #162-16 Carried. Hutchinson-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby approves the disposal of the 1992 Rescue truck from Station #1 Ayton, to be advertised on the West Grey website, and that any revenues from the sale of this vehicle be transferred to the West Grey Fire Truck Reserve, as recommended by the Committee of the Whole. … #163-16 Carried. Hutchinson-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby approves the quotation from Built Wright Fencing to install a fence around the Durham Wading Pool at a cost of $4,695.00 plus HST, as recommended by the Committee of the Whole. … #164-16 Carried.

(4) May 2, 2016 Hutchinson-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby awards the tender to Sierra Controls to supply and install a new VFD Control for the Durham Arena at a cost of $10,500.00 plus HST, as recommended by the Committee of the Whole. … #165-16 Carried. Marshall-Cutting, Be it resolved that, the Council of the Municipality of West Grey hereby approves permitting the Durham Trail Blazers to complete trail repairs on the Normanby Bentinck Townline unopened road allowance, as recommended by the Committee of the Whole. … #166-16 Carried. Marshall-Cutting, Be it resolved that, the Council of the Municipality of West Grey hereby extends the grass cutting contract with S & E Lawn Care/Harris Lawn Care for 2016 based on the existing contract price, as recommended by the Committee of the Whole. … #167-16 Carried. Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby approves the quotation from Hopkins Tree Spade Service in the amount of $3,995.00 including HST, to connect water service from the curb stop at 110 Albert Street to the water main on the east side of Albert Street, and replace the asphalt and sidewalk. … #168-16 Carried. Cutting-Marshall, Whereas, human trafficking is a heinous crime that has been referred to as modern day slavery; and Whereas, traffickers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour; and Whereas, it is one of the fastest growing crimes that starts and stays in Canada, targeting victims – 90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and Whereas, Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and Whereas, human trafficking is in our neighbourhoods and our communities; Therefore be it resolved, that the Council of the Municipality of West Grey supports Bill 158, Saving the Girl Next Door Act, 2016,

(5) May 2, 2016 supports MPP Laurie Scott’s motion for a multi-jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims’ services and frontline agencies; and Further that, a copy of this resolution be forwarded to MMP Scott and local MPPs. … #169-16 Carried. Marshall-Cutting, Be it resolved that, the Council of the Municipality of West Grey hereby approves an exemption to section B. 1) to the West Grey Alcohol Policy to permit the sale of beers or coolers out of cans instead of plastic glasses during the Montreal Canadiens Alumni Team event to be held at the Durham & District Community Centre on November 19, 2016; And further that, the Council of the Municipality of West Grey hereby designates the Montreal Canadiens Alumni Team event to be held at the Durham & District Community Centre on November 19, 2016, as a “Municipally Significant Event”. … #170-16 Carried. Miscellaneous Correspondence (For Information Only - Not Circulated but Available for Viewing at Meeting) D1 None Future Committee Meetings E1 West Grey Planning Advisory Committee – May 9, 2016, 1:30

p.m., West Grey Municipal Office Part II - Regular Agenda Communications from the Mayor and Council Mayor Eccles, and Councillors Lawrence, Thompson, and Hutchinson, reported on past activities and events since the last regular meeting of Council, and on upcoming events and activities. Delegations Dale & Mary McKean Dale & Mary McKean, property owners at 323069 Durham Road East, came before Council to express concerns with the Durham water/sewer rates, as the rates have increased since 2013 from approximately $109/year to $152/year. Mr. McKean also expressed some concerns with the lack of water pressure to their property.

(5) May 2, 2016 Mayor Eccles indicated the Municipality installed a booster pump for upper Durham in 2011/12 to address water pressure issues, and noted he has not heard of water pressure problems since this project was completed. Mayor Eccles cited reasons for the increased cost of water/sewer services, noting there are further upgrades required to the Durham water/sewer system that users will be responsible to pay for in the future as well. Mayor Eccles indicated a reserve fund is being built up for future upgrades, and grants will be sought for the proposed upgrades. The Clerk cited some other water/sewer municipal costs of nearby towns/cities that were provided by the Director of Finance/Treasurer, noting the Durham water/sewer rates are quite reasonable compared to the others. The Director of Finance/Treasurer indicated Council approved increasing the water/sewer rates over a 2-year span, and Council is also looking to increase water/sewer rates in line with the annual cost of living adjustment. Mr. McKean asked if a West Grey employee can check the water pressure. Mayor Eccles responded that a West Grey Public Works employee will check the water pressure. Dr. Hazel Lynn, Medical Officer of Health, and Sarah Ellis, Manager, Grey Bruce Health Unit Dr. Hazel Lynn, Medical Officer of Health, and Sarah Ellis, Manager, Grey Bruce Health Unit, came before Council to provide an update respecting Grey Bruce Health Unit activities, and to discuss the proposed Ontario Health Study that will as part of the Study, investigate the health related concerns of individuals residing in the vicinity of industrial wind turbines. Dr. Lynn noted the Health Unit has undertaken a lot of work into improving water quality, and lessening the level of diseases associated with poor water quality as a result. One of the big achievements of the Health Unit during Dr. Lynn’s tenure is the passing of a no smoking by-law in Grey & Bruce Counties, resulting in a decrease in smoking related visits to health care facilities, and a decrease in smoking related deaths.

(7) May 2, 2016 Dr. Lynn reported the Health Unit is also working on a rabies protection program through the Ministry of Natural Resources and Forestry (MNRF), and the MNRF will be conducting a baiting program again this Fall. Dr. Lynn stated the Health Unit has worked hard on addressing alcohol abuse issues, and encouraging municipalities to have municipal alcohol policies for their facilities. Dr. Lynn indicated the Health Unit wants to work with communities on priorities for health, and encouraged individuals to enroll in the Ontario Health Study. The Ontario Health Study will, as part of the Study, conduct tests on individuals living in West Grey and Grey Highlands that reside in the vicinity of industrial wind turbines, in an attempt to assess any correlation between health impacts and industrial wind turbines. Council questioned why the Province does not ban individuals under the age of 19 years old from smoking. Dr. Lynn noted it is illegal for people under 19 to smoke on school grounds, and it is illegal for individuals to provide cigarettes to individuals under 19. Dr. Lynn noted smoking rates for individuals under the age of 19 living in Bruce-Grey have decreased, and the smoking rates are less than the Provincial average. Dr. Lynn also mentioned the Health Unit will need to address the issue of the de-criminalization of marijuana. Council asked Dr. Lynn how individuals can enroll in the Ontario Health Study. Dr. Lynn indicated individuals can enroll online, and the Ontario Health Study will arrange to come to a West Grey facility to take blood samples, and obtain other pertinent information. Dr. Lynn noted the Health Unit/Ontario Health Study is in contact with municipal staff to arrange a suitable venue. Council thanked Dr. Lynn for taking a stance on industrial wind turbines, and questioned if the Ontario Health Study could be skewed to the Provincial viewpoint respecting industrial wind turbines. Council also asked how many people will be included in the Ontario Health Study. Dr. Lynn stated the Ontario Health Study is a much better system, and they want large numbers of people to be assessed, particularly in areas such as Kingston, with a large number of industrial wind turbines. Dr. Lynn stated large groups of people are required for statistical analysis purposes.

(8) May 2, 2016 Council asked why the Health Unit is not considering other studies already completed regarding health related impacts due to industrial wind turbines. Dr. Lynn responded that the Ontario Health Study is not specifically for industrial wind turbine related issues, as a huge population base is needed to address other health issues such as cancer, and other diseases, however, the Ontario Health Study does want to assess possible health problems relating to industrial wind turbines. Mayor Eccles indicated the Ontario Health Study is a long term study, and won’t be only six months in duration. Council questioned if the Health Unit is considering the impact of neonics on bees. Dr. Lynn indicated the Health Unit did some research on cosmetic pesticides, but it is not one of their priority items. Council thanked Dr. Lynn for her presentation and congratulated Dr. Lynn on her pending retirement. Jackie Robertson Jackie Robertson came before Council to provide some community enhancement ideas for West Grey. Ms. Robertson requested more communication be made available for newcomers to the West Grey community and noted she was pleased to see that environmental concerns were identified as a priority item in the West Grey 2020 Action Plan. Ms. Robertson suggested West Grey implement a “Welcome Wagon” program, and farm animal care network. Ms. Robertson also suggested more household hazardous waste (HHW) days be made available, as well as more services be provided for children in local libraries. Business Arising from the Previous Meeting - None Staff Reports The CAO/Deputy Clerk introduced Brent Glasier, the new Director of Infrastructure and Public Works. Mr. Glasier thanked Council for his appointment as the Director of Infrastructure and Public Works, noting he looks forward to finding ways to create savings for ratepayers, and to work with the senior management team and Council. Mayor Eccles cited Mr. Glasier’s 27 years of past experience with Bruce County.

(9) May 2, 2016 Director of Finance/Treasurer - Report #FTR 05/02/16 Approval of Accounts, Voucher #8-2016 – resolution #171-16 (Council requested staff to review the current mailbox replacement policy.) RealTerm Energy LED Streetlight Investment Grade Audit – resolution #172-16 (Council questioned why the decorative lights at the Marshall Heights are being replaced, and why the developer would not pay the cost for the replacement of streetlights. Council also questioned why West Grey would pay for the lights at the Marv MacDonald Subdivision as the road is not assumed. Council also questioned if the lights removed in Elmwood would be sold. Mayor Eccles indicated the lights in Elmwood lights are at the end of their life cycle, however, staff can check to determine if there is some salvage value. Municipal staff will address the questions of Council, and discuss these concerns with Michelle Hjort, RealTerm Energy.) Table resolution #172-16 – resolution #173-16 Playground Equipment Quotes for Normanby Centennial Hall – resolution #174-16 Council Remuneration – month ended March 2016 (received for information) Thompson-Hutchinson, Be it resolved that, the Director of Finance/Treasurer be authorized to pay the accounts presented as Voucher #8-2016 of the Municipality of West Grey, in the amount of $680,238.89. … #171-16 Carried. Marshall-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby approves the proposal from RealTerm Energy for the LED Streetlight project with internal financing from the General Capital Reserve with payback from annual streetlight utility savings. … #172-16 TABLED. Lawrence-Thompson, Be it resolved that, the Council of the Municipality of West Grey hereby tables resolution #172-16. … #173-16 Carried. Thompson-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby approves the quotation from PlayPower LT Canada Inc. in the amount of $14,999.26 plus HST for the supply and installation of a Play Structure and Bumblebee Spring Toy at the Normanby Centennial Hall as recommended by the Normanby Recreation Advisory Committee and further that

(10) May 2, 2016 the project be funded from the Normanby Recreation Fundraising Reserve. … #174-16 Carried. Clerk – Report #CR 05/02/16 Municipality of South Dundas – resolution #175-16 City of Welland (received for information) Township of North Stormont/Eastern Ontario Wardens’ Caucus – resolution #176-16 Multi-Municipal Wind Turbine Working Group/Township of North Frontenac – resolution #177-16 Municipality of Dutton Dunwich – resolution #178-16 Kirk Long/Mary Gunn (Council requested staff send a letter to Mr. Long/Ms. Gunn indicating the Municipality does not require an encroachment agreement, and if the property owner requires an encroachment agreement, it would be at their cost. Council also noted that the property owners would have to apply for an official plan amendment and zoning by-law amendment to change the zoning and designation on their property to Residential, however, it may not be supported from a planning perspective.) Recommendation from the April 25, 2016 Committee of the Whole Meeting re: Bartender Wages – resolution #179-16 Marshall-Cutting, Be it resolved that, the Council of the Municipality of West Grey hereby supports the resolution of the Municipality of South Dundas respecting the Rural Economic Development (RED) Program; And further that, a supporting letter be forwarded to the Premier of Ontario, Minister of Agriculture, Food and Rural Affairs, local MPPs, and the Municipality of South Dundas. … #175-16 Carried. Thompson-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby supports the resolution of the Township of North Stormont and the Eastern Ontario Wardens’ Caucus requesting the Ontario Energy Board (OEB) to examine the proposal to expand natural gas service and make it available to all of Eastern Ontario rural areas; And further that, a supporting letter be forwarded to the Premier of Ontario, the Ontario Energy Board, Ministers of Economic Development, Employment and Infrastructure, Energy, and Agriculture, Food and Rural Affairs, local MPPs,

(11) May 2, 2016 Township of North Stormont, and Eastern Ontario Wardens’ Caucus. … #176-16 Carried. Cutting-Lawrence, Whereas, The Independent Electrical System Operator has requested input on the RFP process used to award renewable energy contracts; and, Whereas, the government indicated that new contracts would be directed to willing host communities with the Minister of Energy indicating on March 7 that it would be ‘almost impossible’ for a contract to be granted under the current process without municipal agreement; and, Whereas, three of the five contracts announced on March 10 did not have municipal support for the project; and, Whereas, the current process does not meet the government’s standards for openness and transparency because municipal Councils are asked to support power projects based on little or no detail and further, the recipient municipalities are unable to determine the basis on which individual contracts were awarded; and, Whereas, the Province has not demonstrated that renewable energy projects are of sufficient strategic importance in meeting Ontario’s electricity generation requirements and/or carbon emission reduction targets to warrant the Province taking action to override municipal decisions; Therefore, be it resolved that, the Municipality of West Grey requests:

1. That the Municipal Support Resolution become a mandatory requirement in the IESO process;

2. That the rules be amended to require that the resolution related to this support must be considered in an open Council meeting held after the community meeting organized by the proponent;

3. That full details of the project, including siting of project elements and site consideration reports, are required to be made available at the community meeting and to the Council before the resolution is considered;

4. That the terms of any municipal government related to the project also need to be discussed in open Council and that such agreements cannot contain terms that limit the municipality’s ability to exercise Municipal Act powers relative to the project;

(12) May 2, 2016

5. That the process includes the requirement for the municipality to provide comments on the project to the IESO;

6. That any points for Aboriginal participation in a given power project be limited to the First Nation who has a comprehensive claim on the land where the project will be built;

7. That any announcement of the successful bidders includes an explanation of the points awarded to each bid.

Further that, a copy of this resolution be forwarded to the Premier of Ontario, Minister of Energy, IESO President, Association of Municipalities of Ontario, Leader of the Opposition, local MPPs, the Township of Frontenac, and the Multi-Municipal Wind Turbine Working Group. … #177-16 Carried. Thompson-Hutchinson, Be it resolved that, the Council of the Municipality of West Grey hereby supports the resolution of the Municipality of Dutton Dunwich respecting the Independent Electrical Operator System (IESO) RFP process used to award renewable energy contracts; And further that, a supporting letter be forwarded to the Chair of the Board of IESO, the Minister of Energy, Association of Municipalities of Ontario, local MPPs, and the Municipality of Dutton Dunwich. … #178-16 Carried. Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey hereby approves a wage increase for bartenders from $12/hour to $15/hour. … #179-16 Carried. CAO/Deputy Clerk – Report #CR 05/02/16 Surplus Bleachers – Tom Culliton, Normanby/Neustadt Recreation Facilities Manager, viewed the two surplus bleachers from Durham and does not feel that they would work for him. Randy Murray, Durham Recreation Facilities Manager, will advertise the bleachers and seek interest in these two surplus items. (received for information) Public Works – Durham Landfill Hours - In 2015 the Durham Landfill hours were amended for a trial period of one year to investigate the interest in evening hours. Steve Ayerhart, Utilities Supervisor, reports that the usage after 5 pm has been minimal over the trial period and that there have been numerous requests from contractors to change the hours back to 8 am to 5 pm. (Council requested staff to prepare an

(13) May 2, 2016 amending by-law for consideration by Council during the May 16, 2016 Council meeting) 1st Quarter Reports on Durham and Neustadt Water and WWTP - The first quarter reports were received from American Water on the water and waste water treatment facilities. These reports were sent out by email on April 28th for Council’s perusal. American Water indicates that all facilities are operating within design parameters with no major issues to report. Routine maintenance is ongoing and systems are monitored electronically via SCADA with daily visits seven days per week by their staff. (received for information) Joint Garbage/Recycling Collection (The CAO/Deputy Clerk reported a meeting is scheduled for tomorrow to discuss the proposed new garbage/recycling contract.) Mayor Eccles asked about plans for the new excavator and brushing unit. The CAO/Deputy Clerk responded that a report on this matter will be coming forward at the next Council or Committee of the Whole meeting. By-Laws – First, Second & Third Readings 41-2016 A By-law to provide for the adoption of the estimates of all

sums required during the year, to strike the tax rates, and to provide for penalty and interest in default of payment thereof for the year 2016 – resolution #180-16

42-2016 A By-law to enter into an agreement with the Township of Wellington North for the provision of fire protection services – resolution #181-16

43-2016 A By-law to amend By-law Number 90-2015, being a By-law to appoint officials and citizens to various committees – resolution #182-16

44-2016 A By-law to confirm the proceedings of the May 2, 2016 Council meeting – resolution #183-16

Hutchinson-Thompson, Be it resolved that, By-law Number 41-2016, being a bylaw to provide for the adoption of the estimates of all sums required during the year, to strike the tax rates, and to provide for penalty and interest in default of payment thereof for the year 2016, be now read a first, second and third time, passed as amended and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. … #180-16 Carried.

(14) May 2, 2016 Marshall-Cutting, Be it resolved that, By-law Number 42-2016, being a By-law to enter into an agreement with the Township of Wellington North for the provision of fire protection services, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. … #181-16 Carried. Thompson-Hutchinson, Be it resolved that, By-law Number 43-2016, being a By-law to amend By-law Number 90-2015, being a By-law to appoint officials and citizens to various committees, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. … #182-16 Carried. Cutting-Lawrence, Be it resolved that, By-law Number 44-2016, being a By-law to confirm the proceedings of the May 2, 2016 Council meeting, be now read a first, second and third time, passed and numbered and that the said by-law be signed by the Mayor and CAO/Deputy Clerk, sealed with the seal of the Corporation and be engrossed in the by-law book. … #183-16 Carried. New Business Rockwood Terrace (Council discussed the Grey County Consultants Report considering long-term care that contains an option to close Rockwood Terrace. Council noted it has to be proactive on this issue. Mayor Eccles and Councillor Lawrence will meet to discuss a suggested course of action for Council. Mayor Eccles stated he will do everything in his power to keep the beds at Rockwood Terrace. Council asked who will be discussing the long-term housing issue at the County level. Mayor Eccles indicated Health and Social Services and long-term care representatives will be considering this matter. Mayor Eccles suggested West Grey ratepayers email all Grey County Council members to provide their thoughts regarding the future of Rockwood Terrace. The CAO of the Local Health Integration Network (LHIN) is meeting with Grey County Council staff and the Grey County Warden on this matter, and will discuss what the LHIN is proposing. Mayor Eccles noted the Grey County Warden wants a decision on this issue made by the end of the year.)

(15) May 2, 2016 Addendum - None Notice of Motion/Direct Motions IESO – resolution #184-16 (Council – staff provide background information; circulate to similar MMWTWG) Cutting-Lawrence, Be it resolved that, the Council of the Municipality of West Grey strongly urges IESO to require the negotiation and agreement between the Municipality and wind turbine companies reaching a mutual agreement under all municipal jurisdiction approvals prior to the awarding of any new permits for industrial wind turbine projects in order to avoid costly court actions. … #184-16 Carried. Closed Session – Incomplete Items Only – n/a Matters Arising from Closed Session – Incomplete Items Only – n/a Question Period Christine Robinson asked why the Rockwood Terrace was not listed on the Council Agenda, while acknowledging her appreciation for the discussion that did take place earlier in the Council meeting. Christine Robinson noted Rockwood Terrace is a cultural, social, and economic institution of West Grey, and its closure would have a significant impact on West Grey. Mrs. Robinson opined that the Grey County consultants’ report is a flawed report, as for instance, it doesn’t include an option for improving Rockwood Terrace. Mrs. Robinson implored Council to do everything they can to retain Rockwood Terrace in West Grey. Council reiterated that citizens should contact all of Grey Council members to make their view known. Mayor Eccles indicated the issue of Rockwood Terrace was not on today’s agenda as Council/staff have not formulated a strategy to address this matter at this time. Council noted this issue was brought up during the Annual General meeting for the Durham Health Care Foundation, and the Council representative on the West Grey Chamber has requested the Chamber to draft a letter to the County of Grey to note their concerns. Paul Gutzke asked if West Grey can utilize similar resources for the east side of property at the Shoppers Drug Mart, similar to that being proposed for the May 14 Clean Sweep Program. Mayor Eccles noted Shoppers Drug Mart is located in the Town of Hanover, however, he will address this issue with the Town of Hanover.

(16) May 2, 2016 John S. Black noted his endorsement of Council’s comments respecting Rockwood Terrace. Mr. Black noted West Grey has identified upgrading fibre optic/high speed internet as a main priority item, and mused how things have changed since his 50 year term as Clerk of the former Township of Glenelg, and his father’s 52 years as Clerk of the former Township of Glenelg, and indicated his desire to come to a future Council meeting to note some of these changes. Council was asked if the West Grey Parks Committee has permission to use the wood chipper along a trail area in Durham. (Council indicated approval for the West Grey Parks Committee. The Director of Infrastructure and Public Works cited possible health and safety issues respecting the use of municipal equipment such as a chipper by volunteers. Council noted Steve Ayerhart, WG Utilities Supervisor, and the President of the ATV Club, are also municipal employees, and will be the only individuals operating the chipper. ) Municipal Act – Notices - None Adjournment Hutchinson, Resolved that, we do now adjourn at 12:57 p.m., to meet again on May 16, 2016, 7:00 p.m., or at the call of the Mayor. Carried. Kevin Eccles, Mayor Larry C. Adams, CAO/Deputy Clerk

Committee of Adjustment Minutes dated May 9th, 2016 Page 1

Draft Municipality of West Grey Draft Committee of Adjustment

Minutes of May 9th, 2016 at 1:04 p.m. The Committee of Adjustment met at the Council Chambers with the following members in attendance: Members Present: John A. Bell (Chair), Bev Cutting, Kevin Eccles, Doug

Hutchinson, Carol Lawrence, Don B. Marshall, Robert Thompson

Also Present: Mark Turner, Secretary/Treasurer; Ron Davidson, Municipal Planner

1. Disclosure of Pecuniary Interest - None 2. Approval of Minutes – April 11, 2016

COA 12/16 Moved by: Doug Hutchinson Seconded by: Don B. Marshall That, the Municipality of West Grey Committee of Adjustment hereby adopts the minutes of April 11, 2016, as printed.

Committee Members: Attending members present. All yea. Carried. 3. Public Meetings - None 4. Other 1) Bruce Fulcher Bruce Fulcher, acting on behalf of Steven Lantz and Kim Lantz (Estate of Alice Lantz), owners of 518 Jacob Street, Neustadt, came before the Committee seeking guidance and direction in terms of changing the Future Development Zoning and Official Plan designation of the subject property to facilitate the building of a dwelling on the subject property. The current West Grey Comprehensive Zoning By-law and Official Plan requires municipal water and sewer services in Durham and Neustadt. Mr. Fulcher indicated the County of Grey Official Plan requires municipal water and sewer services if servicing is feasible. Mr. Fulcher noted if municipal water and sewer services were required for the subject property, a pumping station would be needed, and the cost would not make the extension of water and sewer service economically feasible.

Committee of Adjustment Minutes dated May 9th, 2016 Page 2

Mr. Fulcher indicated the Lantz’ could provide an Undertaking if they were allowed to build a dwelling, requiring them to hookup to municipal water and sewer services when they become available. Steven Lantz recounted the history of the subject property and indicated they only wish to build one dwelling. The Clerk provided background to the requirement for full municipal services in Neustadt and Durham, noting that Council approved this provision to be included in the West Grey Comprehensive Zoning By-law, and the purpose being to ensure the efficient and effective use of lands and provision of services in the urban areas of Durham and Neustadt. The Committee asked how far municipal water and sewer services are from the subject property. Steven Lantz estimated municipal services are approximately ¼ mile away. Mr. Fulcher noted the assumptions to maximize the efficient use of the subject property is the landowner would want to sell the land for a plan of subdivision, which is not the case. The Municipal Planner noted the lands are zoned and designated Future Development. The Planner stressed that the Municipality has to consider the full development potential of the land, if these lands can be developed, and to what extent. The Municipal Planner noted when trying to expand urban boundaries, the County and Province makes it difficult to expand without sufficient justification, and the Province and County looks at how the lands can be developed efficiently and effectively. The Municipal Planner noted lengthy discussions were held in 2012 during the development of the West Grey Official Plan regarding the requirement for full water and sewer services, and Council approved this policy. The Municipal Planner also noted that a similar Official Plan application (OPA #1) was not approved by Council, as the subject property was proposed to be serviced by a private well and private septic system. The Committee asked the Municipal Planner about the question of feasibility of developing the subject lands without full municipal water and sewer services. Mr. Fulcher recited the applicable County of Grey Official Plan policy regarding the requirement for full services if feasible. The Municipal Planner noted you would have to look at the cost of developing these lands to the maximum potential with full municipal water and sewer services being available. Steven Lantz noted they are just looking at one dwelling. The Municipal Planner noted the lands have to be looked at in terms of maximizing the potential development of lands in the urban area of Neustadt.

Committee of Adjustment Minutes dated May 9th, 2016 Page 3

Kim Lantz, noting it might cost $1.2 million to provide full services to the subject property, asked if an Undertaking could be entered into between the Municipality and the property owners that there would be agreement to hookup to municipal water and sewer services when they become available. The Committee indicated a willingness to consider a zoning by-law amendment and official plan amendment to permit a dwelling without full municipal services, subject to an Undertaking, and for the property owners to verify with the West Grey Public Works Department the feasibility of extending municipal water to the property. The Clerk indicated a zoning by-law amendment and official plan amendment would be required to facilitate the request from the property owners, and that the Committee cannot provide direction on whether or not such a proposal may be supported as the Committee needs to be open-minded with respect to any comments received during the Public Meeting. The Municipal Planner strongly suggested that the subject lands not be designated Residential, but be zoned/designated as an Exception to the Future Development Zone or Future Development designation, with the exception permitting a single detached dwelling without full municipal water and sewer services. The zoning by-law amendment should identify a specific building envelope through the SVCA, and to limit the area on the property that can be built on to mitigate the impact of the proposed detached dwelling on the maximum potential development of the subject property. The Municipal Planner indicated a Planning Justification Report by a qualified Planner will be required to justify that there is sufficient area for further development upon full water/sewer services being available to the subject property, and that a report from an engineer should indicate whether or not extending municipal water and sewer services is financially feasible. 5. Next Meeting – June 6, 2016, 1:00 p.m. On motion of Doug Hutchinson, the Committee adjourned at 1:50 p.m. John A. Bell Mark Turner, ACST Chair Secretary-Treasurer

Planning Advisory Committee Minutes dated May 9th, 2016 Page 1

Draft Planning Advisory Committee Draft Municipality of West Grey Minutes of May 9th, 2016, at 1:52 p.m. The Planning Advisory Committee met at the Council Chambers with the following members in attendance. Members Present: John A. Bell (Chair), Bev Cutting, Kevin Eccles, Doug

Hutchinson, Carol Lawrence, Don B. Marshall, Robert Thompson

Also Present: Mark Turner, Secretary/Treasurer; Ron Davidson, Municipal Planner

1. Disclosure of Pecuniary Interest - None 2. Approval of Minutes – April 11, 2016 Lawrence-Hutchinson, Resolved that, the minutes of the April 11, 2016 West Grey Planning Advisory Committee, be approved, as printed. … #17-16 Carried. 3. Public Meetings

1) Zoning By-law Amendment (Housekeeping By-law) The Secretary-Treasurer read the statutory requirements for the Public Meeting, and noted the purpose of the Housekeeping By-law is to update the Zoning By-law for the Municipality of West Grey by correcting errors and omissions that have become apparent since the Zoning By-law’s adoption, and to change or add provisions in order to provide clarity to the Zoning By-law. Written comments were received from the Grey County Planning & Development Department, Saugeen Valley Conservation Authority, and Historic Saugeen. The Grey County Planning & Development Department indicated in a letter dated April 7, 2016 that County planning staff have no concerns with the subject application. The Saugeen Valley Conservation Authority indicated in a letter dated May 4, 2016 that the Authority is of the opinion that the proposed amendment appears to conform to the relevant policies of the Grey County Official Plan, the Local Official Plan, and Provincial Policies referred to in the Agreement.

Planning Advisory Committee Minutes dated May 9th, 2016 Page 2

The Historic Saugeen has no objection or opposition to the proposal. The Municipal Planner explained the new clauses being added to the Housekeeping By-law to correct errors or omissions in the West Grey Comprehensive Zoning By-law. The Committee asked about section 6.1.4 ii) regarding the size of accessory structures, and upon further discussion, requested a differentiation be made between lots less than 2 acres, and lots between 2-5 acres in size. The Committee requested section 6.14 c) be amended to permit up to a 20% retail component for home industries. Eccles-Cutting, Resolved that, the West Grey Planning Advisory Committee hereby recommends West Grey Council approve the Housekeeping By-law, as amended. … #18-16 Carried. 4) Other - None 5) Next Meeting – June 6, 2016, 1:45 p.m. 6) Adjournment On motion of Bev Cutting, the Committee adjourned at 2:40 p.m. John A. Bell Mark Turner Chair Recording Secretary

BUILDING REPORT

To: Larry Adams, Chief Administrative Officer

From: J. Acres, Director Building Facilities & By-law Services

Date: May 2, 2016

Report: CBO 04-16 Monthly Building Report

Subject: Monthly Report for April 2016

Recommendation

THAT the Report of the Director, Building, Facilities and By-law Services be

received for information purposes only.

Background & Analysis

The purpose of this staff report is to inform Council of the building activities that

were conducted within the Municipality for the month of April 2016.

Construction within the municipality is steady with 4 new home permits issued this

month. A total of 16 permits were issued with a total construction value of $1,203,500.00

Attached to this report is Appendix “A” Monthly Report for April.

Operational Considerations

As this report is being presented for information purposes only, no alternatives are being presented.

Financial Impact

There are no financial implications for the Corporation resulting from the proposed

recommendation.

Legal Impact

There are no legal implications for the Corporation resulting from the proposed

recommendation.

Staffing Impact

There are no staffing implications for the Corporation resulting from the proposed recommendation.

By creating a monthly and yearly report, the Building Department supports a

communications strategy to ensure an engaged, informed and aware public, staff and Council.

Respectfully submitted,

______________________ John Acres, CBCO, CRBO, MLEO

Director, Building, Facilities and By-law Services

Appendix “A” Monthly Report for April

TYPE OF PERMIT

YTD 2015 YTD 2016 YTD 2015 YTD 2016

Residential 

New Homes  3 4 $765,000.00 $1,400,000.00 3 9 $765,000.00 $3,350,000.00

Additions  2 1 $60,000.00 $125,000.00 2 3 $60,000.00 $165,000.00

Renovations  1 0 90,000.00$ $0.00 1 1 $90,000.00 $6,000.00

Accessory   3 1 $134,000.00 $12,000.00 3 4 $134,000.00 $122,000.00

Commercial 

New Buildings  0 0 $0.00 $0.00 0 1 $0.00 $120,000.00

Additions  0 0 $0.00 $0.00 0 0 $0.00 $0.00

Renovations  1 1 140,000.00$ 6,500.00$ 1 1 $140,000.00 $6,500.00

Institutional 

New Buildings  0 0 -$ -$ 0 0 $0.00 $0.00

Additions  0 0 $0.00 $0.00 0 0 $0.00 $0.00

Renovations  0 0 $0.00 $0.00 0 2 $0.00 $415,000.00

Industrial 

New Buildings  0 1 -$ 2,800.00$ 0 1 $0.00 $2,800.00

Additions  0 0 -$ -$ 0 0 $0.00 $0.00

Renovations  0 0 -$ -$ 0 3 $0.00 $21,450.00

Agriculture

New Buildings  0 1 $0.00 $5,000.00 0 9 $0.00 $535,000.00

Additions  0 0 -$ $0.00 0 0 $0.00 $0.00

Renovations  0 0 $0.00 $0.00 0 0 $0.00 $0.00

Septic Permits 0 6 $0.00 $90,000.00 0 9 $0.00 $123,500.00

Sewer Connections 0 0 -$ -$ 0 0 $0.00 $0.00

Demolitions 1 1 $0.00 $10,000.00 1 2 $0.00 $26,000.00

Change of Use 0 0 -$ -$ 0 0 $0.00 $0.00

Revisions 1 0 14,500.00$ -$ 1 0 $14,500.00 $0.00

Other 2 0 $0.00 $0.00 2 2 $0.00 $12,500.00

TOTALS 14 16 1,203,500.00$ $1,651,300.00 14 47 $1,203,500.00 $4,905,750.00

2015 2016 YTD 2015 YTD 2016

9,969.00$ 13,136.00$ 13,980.00$ 36,222.00$

-$ -$ -$ -$

-$ -$ -$ -$

9,969.00$ 13,136.00$ 13,980.00$ 36,222.00$ TOTAL

Fees Charges

Building Permits

Compliance Letters

Septic Reviews

APRIL BUILDING REPORT ACTIVITY

PERMITS CONSTRUCTION VALUE

2015 2016 2015 2016

Page 1 of 2

Report

Regular Agenda Director of Finance/Treasurer – Report FTR#05/16/16

Date: May 16, 2016.

Approval of Voucher No. 9-2016 in the amount of $329,724.08.

FTR#1 Recommendation: That Council approves Voucher No. 9-

2016.

Approval of the 2015 Financial Statements Consideration of the 2015 draft Financial Statements for Council approval.

FTR#2 Recommendation: That Council hereby accepts and approves

the Municipality of West Grey Consolidated Financial Statements for

the year ended December 31, 2015 as prepared by BDO Canada LLP.

RealTerm Energy LED Streetlight Investment Grade Audit At the last Council meeting further questions were asked regarding the

Street Light proposal.

We have been advised that there is no salvage value in the old lights that will be removed from Elmwood.

The Municipality has assumed the Phase 1 portion of Marshall Heights. The

poles in the Marshall Heights subdivision cannot be retro-fitted with the cobra head fixture. If the six decorative lights in Phase 1 are not switched

to LED and the developer is required to use LED for the remaining Phases of the development then there will be a visible difference in the lighting. I have

requested an estimate from RealTerm Energy on the difference to the total

project cost if these six decorative lights are removed from the project and this information should be available for the meeting. The decorative lights

are not eligible for the grant.

The Municipality has not yet assumed MacDonald Crescent but will be in the near future. There is one decorative light fixture in this subdivision. I have

requested an estimate from RealTerm Energy on the difference to the total project cost if this one decorative light is removed from the project and this

information should be available for the meeting.

Page 1 of 2

Regular Agenda Report Director of Infrastructure and Public Works

Report #05/16/2016

Date: 05/16/2016

Topic: Work Summary – Informational Purposes

The following is a brief summary of the contracted work and the maintenance activities the staff has been working on as of May 2, 2016

Contracted Work

Winter Sand – Cedarwell has recently completed placing the sand in the Bentinck Shed and currently working placing sand in the Normanby Shed in

Ayton. The Glenelg Shed will be completed later this summer.

Owen King Limited will be commencing with the repairs to structures 57, 64

and 65 this week.

Maintenance Work Staff is currently working on the following maintenance projects:

Sweeping – completed in Bentinck and Normanby and commencing Glenelg.

Bridge washing Winter maintenance equipment washing, inspection and storage.

Catch basin cleaning. Trail Cleanup - from Douglas St. to Saugeen River completed with an

application of stone dust to follow in a few weeks to the first phase. Upgrades to Chlorine panels at Durham Well #1 and #2 completed.

Line painters are commencing work in Ayton followed by Neustadt,

Elmwood and Durham.

Half loads were lifted in early May

Dust Control – Application of Calcium Chloride is scheduled May 24th after the Victoria Day Holiday.

Training/Education

The following attended Guelph Road School: Steve Ayerhart - Asset Management

Ken Caswell - Fleet management Scott Kilpatrick - First year Mahoney Road School

Chainsaw Training: Michael Legate, Ron Talbot and Scott Kilpatrick

Page 2 of 2

Steve Ayerhart and Michael Legate attended a water disinfection and new

water main service update program.

West Grey 2020 Action Plan Decisions respecting this report should support the following Strategic

Priorities and Goals identified in the approved West Grey 2020 Action Plan: Strategic Priorities

1. Ensure the Financial Sustainability of the Municipality. 2. Pursue Economic Development in West Grey.

3. Enhance Efforts to Inform and Communicate.

Respectfully Submitted

Brent Glasier, C.E.T. Director of Infrastructure & Public Works

REPORT Regular Council

CAO/Deputy Clerk – Report RC #05/16/2016

Date: May 16, 2016 Page 1 of 3

Delegations to the AMO Conference

MMAH has advised us that the window to apply for delegations at the upcoming AMO conference is open until June 29, 2016.

Should Council wish to direct me to make application please advise me the Ministry and issue we wish to discuss.

Seeking Council’s Direction

Discussions with Waste Management Proponent

As per Council’s instructions, I met with the proposed proponent to provide waste and recycling pick up as part of the three municipalities

RFP. At that meeting I presented the questions posed from the Council meeting.

They would be willing to work with West Grey to accommodate a

revised pick up schedule. They were advised that we will not consider the single pass collection in rural areas.

They would be willing to continue to work with us regarding the over flowing bins at the Durham Site on Monday`s.

They further commented that the quoted prices were for the three municipalities agreeing to the proposal.

I was just verbally advised that Grey Highlands will not be participating in the joint proposal.

For Council`s Information

RCR May 16, 2016 Page 2 of 3

2016 OMAA Spring AGM and Training Symposium I would like to thank Council for the opportunity to attend this session

May 11 – 13 in Alliston. It was a great opportunity to learn, network and discuss items of mutual interest and concern.

For Council’s Information

Grey County CAO’s Meeting Our quarterly meeting was hosted by Hanover on May 6th and we met

at the Launch Pad Youth Centre. Launch Pad is a very nice facility and moving forward with increasing youth participation and usage from

across the area.

A number of topics of mutual interest were discussed including Grey County presentations on corporate communications, the Official Plan

update and County Strategic Plan. There were several topics from the local CAO’s as well dealing with

Conservation Authority Rules, Distribution of 911 sign blades, health and safety updates and new legislative requirements, joint servicing

and other issues. This was a great local opportunity to meet and network with my peers

and further items of mutual interest.

For Council’s Information

Baseline Road update with the Town of Minto

Former Director Ken Gould notified Council that Minto had contacted him regarding updating the boundary road. Council approved the

matter and it was sent to tender which closed in late April. Minto has now processed the tender and approved it through their Council.

The scope of work was repaving and shouldering of Baseline Road. Our 2016 budget included a total of $300,000 for the project with the cost

being split at $150,000 each. The tender pricing was $259,626.80 plus HST.

I am subsequently requesting Council approve the works and instruct Mr. Glasier to notify Minto of this decision.

Seeking Council’s Direction

RCR May 16, 2016 Page 2 of 3

Others Consulted MMAH

Chatsworth, Grey Highlands and Waste/Recycling Proponent Grey County CAO’s

Minto Staff Treasurer Mighton

Director of Infrastructure and Public Works Glasier Roads Manager Cook

West Grey 2020 Action Plan Financial Sustainability

Actively Pursue Economic Development Providing Information and Communicating

Respectfully submitted:

Larry C. Adams, AMCT Chief Administrative Officer/ Deputy Clerk