HOUSING AUTHORITY OF SNOHOMISH COUNTY 12711 - 4th Avenue West • Everett, Washington 98204

(425) 290-8499 or (425) 743-4505 FAX (425) 290-5618

25) 290-8499 or (425) 743-45055618

MEETING NOTICE

REGULAR MEETING OF THE DATE: Tuesday, July 16, 2019 BOARD OF COMMISSIONERS TIME: 12:00 PM OF THE HOUSING AUTHORITY LOCATION: HASCO CONFERENCE ROOM OF SNOHOMISH COUNTY 12711—4TH AVE W

EVERETT, WA 98204

AGENDA A. ROLL CALL

CONSENT ITEMS

B. APPROVE Agenda for the July 16, 2019 Regular Meeting........................................................................ 1

C. ACTION on Minutes of the June 18, 2019 Regular Meeting ...................................................................... 2

D. Resolution No. 2347 Authorizing Payment of June 2019 Expenditures ..................................................... 8

ACTION ITEMS

E. Resolution No. 2348 Authorizing the Acquisition of the Glenwood Apartments in Lynnwood................ 16

F. Resolution No. 2249 Approving Section 8 Management Assessment Program (SEMAP) Certification for FY2019 ....................................................................................................................................................... 22

INFORMATION ITEMS

G. Legal Counsel Report

H. Commissioners’ Report

I. Executive Director Report

ADJOURNMENT

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The Regular Meeting of the Board of Commissioners was convened at 12:00 pm on Tuesday, June 18, 2019 at the Housing Authority of Snohomish County.

Present: Commissioner Alonzo Commissioner Choy Commissioner Matsumoto Wright Commissioner Rusko Commissioner Wallace Commissioner Weikel

Staff: Duane Leonard, Executive Director Jenisa Story, Director of HR and Administrative Services Jodie Halsne, Director of Tenant Based Assistance Kristen Cane, Director of Development and Policy Pam Frost, Director of Finance Steve Kehler, Director of Asset Management Liz Dewey, Human Resources Specialist

Counsel: Faith Pettis, Pacifica Law Group

CONSENT ITEMS

Commissioner Choy moved for approval of consent items. Commissioner Rusko seconded and the motion passed unanimously to adopt the following:

Item B. APPROVE Agenda for the June 18, 2019 Regular Meeting

Item C. ACTION on Minutes of the May 21, 2019 Annual Meeting

Item D. Resolution No. 2343 Authorizing Payment of May 2019 Expenditures

ACTION ITEMS

Item E. Resolution No. 2344 Approving the FY20 Operating Budget

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This resolution approves the fiscal year 2020 budget.

The cost of living increase for staff salaries is 2.7%. HASCO contributions to the Public Employees Retirement System are staying the same. Medical, retirement and other benefits have remained the same as last year.

The budget for Section 8 continues to move forward with uncertainty as last year’s inflationary boost in HAP wasn’t enough to carry us which led to the resulting projected shortfall. Housing Choice Voucher administrative fees are based on FY2019 rate levels prorated at 79% of projected eligibility, down from 80%. HASCO’s annual contribution contract (ACC) total for Section 8 is 3,801 vouchers. The agency is continuing to invest in technology to streamline and improve processes.

HASCO continues to utilize project cash flow to upgrade previous Public Housing units to compete in the marketplace. Rent increases from about $25 per unit will be factored into the budgets for the market rate properties, and the property management fees are proportionally increased.

Local Operations funds the research of projects under consideration, office management, and the administration of tax credit properties.

HASCO is poised to purchase Glenwood Apartments in Lynnwood during FY2020. In addition, HASCO projects continued near-zero vacancy in Rural Development and Market Rate properties.

Pam also reviewed HASCO’s goals for the coming fiscal year and they are as follows: - Property acquisition and program expansion: Expand our reach physically and through

influence/involvement with community and local governments. - Invest in people: Attract and employ high quality experts in their fields and provide

employee training and development to support professional growth. - Increase client services: Expand client services and outreach with a focus on education, job

and life skill development.

Commissioner Rusko moved to approve the resolution. Commissioner Matsumoto Wright seconded and the motion was unanimously approved.

Item F. – Resolution No. 2345 Amending the Position Classification Plan and Salary Schedule

This resolution amends the salary schedule to include a 2.7% cost of living increase. The position classification plan reflects the following position changes: addition of one Accounting Manager, one Administrative Services Supervisor, and one Senior Specialist: TBA; deletion of one Senior Accounting Technician, one Human Resources Specialist, and one Housing Specialist I: TBA; reclassification of one Housing Specialist II: Community Services to Supportive Services Navigator.

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Commissioner Alonzo moved to approve the resolution. Commissioner Choy seconded and the motion was unanimously approved.

Item G. – Resolution No. 2346 Approving the Write Off of Delinquent Tenant Accounts Receivable

Twice a year, the Housing Authority writes off tenant accounts receivable that are deemed uncollectable. This write off includes Section 8 accounts totaling $10,446 and HASCO-managed Rural Development portfolios totaling $6,915, for a total write off of $17,361.

Commissioner Choy moved to approve the resolution. Commissioner Matsumoto Wright seconded and the motion was unanimously approved.

INFORMATION ITEMS

Item H. – Finance Report

Pam Frost covered the Finance report when discussing Resolution 2344. In addition, Pam advised the Board that HASCO is in the process of hiring an Accounting Manager.

Item I. - Asset Management Report

Steve Kehler provided a high-level overview of how the county rental market is doing and specifically HASCO’s Asset Management department. Rents have flattened out in Snohomish County; they are still increasing but not as drastically. HASCO properties are full and Steve’s department continues to renovate vacant units. Rather than completing large projects, his team is updating one or two apartments at a time. The roof on Carvel Apartments in Mukilteo was replaced.

More community activities are taking place at complexes which helps to build communities. This department is starting to use social media (e.g. Yelp) for information on complexes and addressing the issues brought up in these posts.

Steve discussed delinquencies reported to him by HASCO’s property management companies. He explained that the higher numbers are tied to timing of evictions and when reports are provided to HASCO from those companies. One example is looking at the difference between Allied Residential’s numbers and Coast Real Estate Service’s numbers. If the reports were completed at the same time, the delinquency numbers would look more similar.

HASCO’s mobile home parks were reviewed and he explained that the homes are owned but the owners rent the lot from HASCO. Recently, HASCO purchased two mobile homes back, as per the agreement with owners of pre-HUD mobile homes, and they will be replaced with HUD-approved mobile homes.

The Rural Development team has been focused on compliance work, including inspections and audits for the U.S.D.A. A lot of construction will be completed on these properties including

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light replacement and the resealing of parking lots. Monthly potlucks are starting to occur at Craigmont which help to build community.

Item J. – Administrative Services Report

Jenisa Story provided the Administrative Services report. She discussed that branding and communications work continues with consultants; she may have details to provide at July’s meeting. In the Community Services division, a lot of planning, changing and growth continue.

Jenisa also discussed the Keeping Families Together (KFT) program and that, through this program, HASCO Department of Children, Youth, and Families (DCYF), Snohomish County and the YWCA will provide housing and services for 24 households. Eighteen households will receive vouchers through the Family Unification Program (FUP), and six will receive vouchers through rapid rehousing. The HASCO Community Services team will case-manage 12 families and Snohomish County will provide case management for 12 families.

The Mainstream program issues special vouchers for people with a disability who have more barriers to housing. There are 50 households being assisted through this program. The new online pre-application will be ready this summer along with an update to the Wait List portal. HASCO is moving Senior Services work in-house; this includes Robin Park, Trillium, and Rural Development properties.

HASCO has rolled out a new Human Resources Information System (HRIS) and the first performance reviews are being completed in this system. This system will provide HR with more data for analysis along with allowing HASCO to be more transparent with goals and role competencies.

A monthly new employee class has started and will continue by providing new topics each month to help new employees understand more about HASCO’s work. There have been 11 new hires, seven internal moves, and three departures so far this year.

Over 4,000 files have been converted into paperless form and the last 437 are in process of being converted. There have been 57 public record requests this year. The new role of Risk & Safety Specialist has been filled and the Specialist is in the process of reviewing insurance records, safety procedures, and other areas surrounding risk and safety across HASCO.

Item K. – Development & Policy Report

Kristen Cane provided the Development & Policy (DP) report. Kristen advised that the professional services contracting project is underway; HASCO requested RFQs in January and 23 firms have been selected from these RFQs. In addition, Kristen’s team is taking the lead on a procurement policy/process update and they are starting with an inventory of what HASCO owns.

The DP team has created a Bond Issuance Compliance policy and they are working on creating a Bond Issuance training. One member of the DP team continues to work on developing videos for

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HASCO to share client stories. In addition, HASCO is hoping that these videos will show the value that HASCO brings to their communities.

Chris Collier, from the Alliance for Housing Affordability, has given eight presentations about affordable housing across the county.

The Whispering Pines rezone was denied by the Lynnwood City Council and the team is looking at how to present the information next year to achieve a different outcome. The Marysville parcel had a court date set for June 3 and the default order was completed. The team should have information about the next actions by June 28. The title should be updated, and the Alta survey completed by July 5.

HASCO is poised to purchase the Glenwood Apartments in Lynnwood. This complex has 32 units and is next to HASCO’s Pinewood Apartment complex. In addition, Glenwood is considered a transit-oriented development. An up-zone for the Glenwood and Pinewood apartments could be possible in the long-range future because these properties being near transit. The request to approve the purchase will come before the Board in July.

Item L. – Tenant Based Assistance Report

Jodie Halsne provided the TBA report. Currently, TBA is in shortfall and Jodie’s team has been working with a Shortfall expert at HUD to determine an action plan. There are limitations under the shortfall: port-ins and port-outs have to maintain the same cost as their current cost (HASCO is not able to incur any additional costs due to porting); traditionally, Project-Based Voucher holders are able to convert their vouchers to a regular Housing Choice Voucher, however, during shortfall, they are unable to do this; the TBA team will request that landlords wait to submit rent increases until after the shortfall is over at the end of the calendar year. The next meeting with the Shortfall expert is scheduled for July 2.

Item M. – Legal Counsel Report

Faith Pettis advised that her team has been working on the quiet title action on the property adjacent to Cedar Grove in Marysville, reviewing how to proceed at Whispering Pines, the Glenwood property purchase, procurement and compliance policies, and how to work with the City of Lynnwood regarding properties.

Item I. – Commissioners’ Report

Commissioner Matsumoto Wright inquired about how HASCO will help people prepare to move from Whispering Pines to allow for the rehabilitation and wanted to know how people will be moved back in once the rehabilitation is completed. Duane confirmed that a plan is in place for emptying the units.

Item J. – Executive Director Report

Duane Leonard reported that he presented for the Snohomish County Housing Taskforce on June 6 and will present again on June 20, 2019. In addition, he attended the Edmonds housing meeting

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and it was dramatic. Employees from British Columbia Housing visited HASCO and presented a toolkit to use in order to build up community support for affordable housing. Also, Duane reminded the Commissioners that his review is due and Jenisa would follow up on the evaluations with the Commissioners. ADJOURNMENT Commissioner Weikel adjourned the meeting at 1:44 pm. ______________________________ Gary Weikel, Chairperson SEAL ATTEST ____________________________ Secretary

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HOUSING AUTHORITY OF SNOHOMISH COUNTY RESOLUTION NO. 2347

AUTHORIZING PAYMENT OF JUNE 2019 EXPENDITURES

WHEREAS, the Executive Director has reviewed and approved HASCO expenditures for the month ending June 30, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF SNOHOMISH COUNTY that Payment authorization is approved for June 2019 expenditures as attached. DATED, this 16th day of July, 2019. The Chairperson thereupon declared said motion carried and said Resolution adopted. Gary Weikel, Chairperson SEAL ATTEST: ___________________________ Secretary

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I have reviewed the attached expenditures listing totaling $6,905,106.55 and have indicated any changes to be made.

I hereby approve payment of the expenditures.

_______________________________________Duane Leonard - Executive Director

Prepared by: Jane Yuen

Housing Authority of Snohomish County

Expenditure Approval

Month(s) Ending: June 2019

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Property Name Date Amount Description Date wiredAutumn Chase 06/05/19 $25,197.63 06/04/19 payables 6/6/2019Autumn Chase 06/06/19 $8,541.15 06/10/19 payroll 6/6/2019Autumn Chase 06/12/19 $21,619.26 06/10/19 payables 6/13/2019Autumn Chase 06/18/19 $23,582.19 06/18/19 payables 6/20/2019Autumn Chase 06/24/19 $8,215.31 06/25/19 payroll 6/24/2019Autumn Chase 06/26/19 $45,730.41 06/24/19 payables 6/27/2019Autumn Chase Total $132,885.95Bristol Square 06/05/19 $64.28 06/03/19 payables 6/6/2019Bristol Square 06/12/19 $8,054.87 06/10/19 payables 6/13/2019Bristol Square 06/13/19 $4,100.50 06/14/19 payroll 6/13/2019Bristol Square 06/13/19 $1,199.65 05/17/19 Supplemental Payroll 6/13/2019Bristol Square 06/18/19 $21,233.38 06/17/19 payables 6/20/2019Bristol Square 06/26/19 $5,295.09 06/24/19 payables 6/27/2019Bristol Square 06/26/19 $5,141.29 06/28/19 payroll 6/27/2019Bristol Square Total $45,089.06Carvel Apartments 06/05/19 $7,113.88 06/04/19 payables 6/6/2019Carvel Apartments 06/06/19 $15,340.19 06/10/19 payroll 6/6/2019Carvel Apartments 06/12/19 $58,166.73 06/10/19 payables 6/13/2019Carvel Apartments 06/18/19 $33,457.72 06/18/19 payables 6/20/2019Carvel Apartments 06/24/19 $14,366.67 06/25/19 payroll 6/24/2019Carvel Apartments 06/26/19 $18,389.41 06/24/19 payables 6/27/2019Carvel Apartments Total $146,834.60Ebey Arms 06/05/19 $15,756.38 06/04/19 payables 6/6/2019Ebey Arms 06/06/19 $2,789.80 06/10/19 payroll 6/6/2019Ebey Arms 06/12/19 $3,869.38 06/10/19 payables 6/13/2019Ebey Arms 06/18/19 $5,772.12 06/18/19 payables 6/20/2019Ebey Arms 06/24/19 $2,806.84 06/25/19 payroll 6/24/2019Ebey Arms 06/26/19 $12,768.36 06/24/19 payables 6/27/2019Ebey Arms Total $43,762.88Edmonds Highlands 06/05/19 $39,948.63 06/04/19 payables 6/6/2019Edmonds Highlands 06/06/19 $7,044.44 06/10/19 payroll 6/6/2019Edmonds Highlands 06/12/19 $22,733.85 06/10/19 payables 6/13/2019Edmonds Highlands 06/18/19 $27,368.50 06/18/19 payables 6/20/2019Edmonds Highlands 06/24/19 $5,072.43 06/25/19 payroll 6/24/2019Edmonds Highlands 06/26/19 $27,630.95 06/24/19 payables 6/27/2019Edmonds Highlands Total $129,798.80Millwood Estates 06/05/19 $21,022.42 06/04/19 payables 6/6/2019Millwood Estates 06/06/19 $14,306.88 06/10/19 payroll 6/6/2019Millwood Estates 06/12/19 $54,370.75 06/10/19 payables 6/13/2019Millwood Estates 06/18/19 $158,172.62 06/18/19 payables 6/20/2019Millwood Estates 06/24/19 $14,485.16 06/25/19 payroll 6/24/2019Millwood Estates 06/26/19 $27,489.39 06/24/19 payables 6/27/2019Millwood Estates Total $289,847.22Raintree Village 06/05/19 $4,202.07 06/03/19 payables 6/6/2019Raintree Village 06/12/19 $2,809.08 06/10/19 payables 6/13/2019Raintree Village 06/13/19 $4,586.04 06/14/19 payroll 6/13/2019Raintree Village 06/18/19 $76,624.04 06/17/19 payables 6/20/2019Raintree Village 06/26/19 $14,312.34 06/24/19 payables 6/27/2019Raintree Village 06/26/19 $4,615.64 06/28/19 payroll 6/27/2019Raintree Village Total $107,149.21Valley Commons 06/05/19 $20,130.36 06/04/19 payables 6/6/2019Valley Commons 06/06/19 $2,596.87 06/10/19 payroll 6/6/2019Valley Commons 06/12/19 $10,846.12 06/10/19 payables 6/13/2019Valley Commons 06/18/19 $3,430.78 06/18/19 payables 6/20/2019Valley Commons 06/24/19 $2,187.12 06/25/19 payroll 6/24/2019Valley Commons 06/26/19 $25,934.41 06/24/19 payables 6/27/2019Valley Commons Total $65,125.66Whispering Pines 06/05/19 $11,145.60 06/03/19 payables 6/6/2019Whispering Pines 06/12/19 $23,486.96 06/10/19 payables 6/13/2019Whispering Pines 06/13/19 $16,085.61 06/14/19 payroll 6/13/2019Whispering Pines 06/18/19 $19,949.10 06/17/19 payables 6/20/2019Whispering Pines 06/26/19 $14,415.76 06/24/19 payables 6/27/2019Whispering Pines 06/26/19 $15,204.03 06/28/19 payroll 6/27/2019Whispering Pines Total $100,287.06

Grand Total 1,060,780.44$

AFFORDABLE HOUSING PAYABLE LOG

Printed 7/9/2019

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ItemDate PayeeName CheckNumber ItemAmount6/1/2019 PUD No. 1 of Snohomish County (215.00) 6/1/2019 USDA 719118 (4,167.51) 6/3/2019 Berkadia Loan Payment (45,456.83) 6/3/2019 Dougherty Loan Payment (40,555.35) 6/3/2019 Banner Bank Loan Payment (4,553.69) 6/3/2019 Bank of America (7,528.87) 6/3/2019 Bank of America (1,899.92) 6/3/2019 Bellwether Loan Payment (35,954.07) 6/3/2019 Banner Bank Loan Payment (19,971.57) 6/3/2019 Bank of America (8,955.71) 6/3/2019 Bank of America (9,824.17) 6/3/2019 Bank of America (10,250.31) 6/6/2019 ppe 1Jun19 pd 7Jun19 (49,083.93) 6/6/2019 ppe 1Jun19 pd 7Jun19 (138,072.17) 6/7/2019 ADP Inc 719136 (902.78) 6/7/2019 Advantage Building Services 719137 (2,307.76) 6/7/2019 Alpine Specialty Cleaning 719138 (6,650.00) 6/7/2019 American Family Life Assurance Company 719139 (1,353.62) 6/7/2019 Apex Facility Resources Inc 719140 (4,729.60) 6/7/2019 Bank of America 719141 (131.28) 6/7/2019 Bobby Simpson (187.22) 6/7/2019 Cellco Partnership 719142 (1,434.18) 6/7/2019 Cintas Corporation No 2 719143 (230.56) 6/7/2019 City of Mountlake Terrace 719144 (158.00) 6/7/2019 Comcast Cable Communications Inc 719145 (2,010.35) 6/7/2019 Department of Retirement Systems 60719 (42,342.56) 6/7/2019 Hannah Schievelbein (30.62) 6/7/2019 HD Supply Facilities Maintenance LTD 719146 (2,636.35) 6/7/2019 International City Management Association Corp (1,086.12) 6/7/2019 Joshua K McStott 719147 (2,224.00) 6/7/2019 Judd & Black 719148 (1,255.00) 6/7/2019 Karen Scriver (387.92) 6/7/2019 Keller Supply Company 719149 (72.40) 6/7/2019 Liz Dickson 719150 (22,800.00) 6/7/2019 Nan McKay & Associates Inc 719151 (199.00) 6/7/2019 New Life Flooring Inc 719152 (2,507.18) 6/7/2019 Paradise Valley Landscaping Company Inc 719153 (2,295.00) 6/7/2019 Paradise Valley Landscaping Company Inc 719154 (10,560.00) 6/7/2019 Pitney Bowes Inc 719155 (1,191.93) 6/7/2019 PUD No 1 of Snohomish County 719156 (1,169.55) 6/7/2019 Puget Sound Energy 719157 (199.91) 6/7/2019 Refinishing Solutions LLC 719158 (975.00) 6/7/2019 Seahurst Electric 719159 (2,832.89) 6/7/2019 Serjay Shevchuk (22.97) 6/7/2019 Silver Lake Water & Sewer District 719160 (4,336.50) 6/7/2019 Su Mon Han (32.02) 6/7/2019 Tamra Close (14.50) 6/7/2019 The Sherwin-Williams Company 719161 (312.87) 6/7/2019 Washington State Health Care Authority 719162 (89,665.89) 6/7/2019 Waste Management - Northwest 719163 (65.29) 6/7/2019 Waste Management - Northwest 719164 (10,457.43) 6/7/2019 Wave Broadband 719165 (690.42) 6/10/2019 JPMorgan Chase Loan Payment (39,419.36) 6/11/2019 Bank of America (29,499.65) 6/13/2019 First American Trust (100,000.00)

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ItemDate PayeeName CheckNumber ItemAmount6/14/2019 ADT US Holdings Inc 719166 (85.00) 6/14/2019 Apollo Plumbing LLC 719167 (429.00) 6/14/2019 Axis Roof & Gutter Inc 719168 (105,051.75) 6/14/2019 CBS Reporting Inc 719169 (36.00) 6/14/2019 Christopher Collier (135.74) 6/14/2019 Cintas Corporation No 2 719170 (230.56) 6/14/2019 City of Arlington 719171 (6,096.01) 6/14/2019 City of Lynnwood 719172 (7,040.65) 6/14/2019 City of Mountlake Terrace 719173 (12,270.41) 6/14/2019 City of Snohomish 719174 (3,412.60) 6/14/2019 Comcast Cable Communications Inc 719175 (488.71) 6/14/2019 Crystal and Sierra Springs 719176 (157.95) 6/14/2019 ELTEC Systems LLC 719177 (449.12) 6/14/2019 HD Supply Facilities Maintenance LTD 719178 (1,802.56) 6/14/2019 Heartland Automotive Services Inc 719179 (73.77) 6/14/2019 Joshua K McStott 719180 (2,622.00) 6/14/2019 Judd & Black 719181 (700.00) 6/14/2019 Keller Supply Company 719182 (237.55) 6/14/2019 Lake Stevens Sewer District 719183 (8,772.00) 6/14/2019 Mark Papritz (402.52) 6/14/2019 Mark Tingley (568.49) 6/14/2019 New Life Flooring Inc 719184 (5,229.16) 6/14/2019 Paradise Valley Landscaping Company Inc 719185 (1,200.00) 6/14/2019 Pitney Bowes Inc 719186 (347.24) 6/14/2019 PUD No 1 of Snohomish County 719187 (837.49) 6/14/2019 Puget Sound Energy 719188 (52.92) 6/14/2019 Refinishing Solutions LLC 719189 (575.00) 6/14/2019 Republic Services Inc 719190 (2,935.26) 6/14/2019 Sound Security Inc 719191 (307.00) 6/14/2019 Stilly River Mechanical Inc 719192 (70,376.00) 6/14/2019 Stop Bugging Me LLC 719193 (116.63) 6/14/2019 Tyco Fire & Security (US) Management Inc 719194 (747.00) 6/14/2019 U S Bank National Association 719195 (36.00) 6/14/2019 U S Bank National Association 719196 (1,500.00) 6/14/2019 Virginia Redden (9.86) 6/20/2019 ppe 15Jun19 pd 21Jun19 (137,787.78) 6/20/2019 ppe 15Jun19 pd 21Jun19 (48,796.01) 6/20/2019 Carol D Wiley 719231 (150.00) 6/20/2019 Matthew Lowe 719232 (150.00) 6/21/2019 ADP Inc 719197 (405.82) 6/21/2019 Alderwood Water & Wastewater District 719198 (10,396.19) 6/21/2019 Allstream Business US Inc 719199 (1,555.57) 6/21/2019 Bank of America 719234 (17,994.88) 6/21/2019 Bobby Simpson (368.82) 6/21/2019 CBS Reporting Inc 719200 (498.00) 6/21/2019 Cintas Corporation No 2 719201 (230.56) 6/21/2019 City of Lynnwood 719202 (14,439.86) 6/21/2019 City of Stanwood 719203 (4,933.87) 6/21/2019 Comcast Cable Communications Inc 719204 (337.32) 6/21/2019 Debbie Krick (11.89) 6/21/2019 Department of Retirement Systems 62119 (42,106.77) 6/21/2019 Government Finance Officers Association of the United States and Canada 719205 (160.00) 6/21/2019 HD Supply Facilities Maintenance LTD 719206 (1,557.72) 6/21/2019 Heartland Automotive Services Inc 719207 (212.79) 6/21/2019 International City Management Association Corp (1,086.12)

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ItemDate PayeeName CheckNumber ItemAmount6/21/2019 Jades Jet City Carpet Cleaning Inc 719208 (80.00) 6/21/2019 Janinna Attick (46.85) 6/21/2019 Language Line Services Inc 719209 (183.04) 6/21/2019 Maacover Inc 719210 (733.40) 6/21/2019 Mark Papritz (204.16) 6/21/2019 Michelle Mitchell (8.87) 6/21/2019 Motari Painting LLC 719211 (22,792.49) 6/21/2019 New Life Flooring Inc 719212 (3,456.06) 6/21/2019 Northwest Computer Support Inc 719213 (5,011.59) 6/21/2019 Pacifica Law Group LLP 719214 (4,157.10) 6/21/2019 Paradise Valley Landscaping Company Inc 719215 (2,900.00) 6/21/2019 Paradise Valley Landscaping Company Inc 719216 (3,700.00) 6/21/2019 Paradise Valley Landscaping Company Inc 719217 (2,159.00) 6/21/2019 Pitney Bowes Inc 719218 (85.00) 6/21/2019 Pitney Bowes Inc 719219 (5,000.00) 6/21/2019 PUD No 1 of Snohomish County 719220 (4,770.74) 6/21/2019 Senior Services of Snohomish County 719221 (4,820.00) 6/21/2019 SHRED-IT US JV LLC 719222 (1,192.14) 6/21/2019 Snohomish County 719223 (18,111.21) 6/21/2019 Snohomish County 719224 (103.00) 6/21/2019 Stanley Access Technologies 719225 (127.50) 6/21/2019 Stop Bugging Me LLC 719226 (132.41) 6/21/2019 Tamra Close (40.02) 6/21/2019 Total Landscape Corporation 719227 (22,413.28) 6/21/2019 Western States Fire Protection Co 719228 (1,277.00) 6/21/2019 Woodburn Company 719229 (1,621.43) 6/21/2019 YWCA 719230 (1,924.50) 6/27/2019 Robert P Maurer 719257 (150.00) 6/28/2019 Advantage Building Services 719235 (198.00) 6/28/2019 Affordable Renovations Inc 719236 (25,300.00) 6/28/2019 Affordable Renovations Inc 719237 (10,180.00) 6/28/2019 Answerline Communications Inc 719238 (199.00) 6/28/2019 Bank of America 719256 (86.25) 6/28/2019 Bobby Simpson (117.91) 6/28/2019 CBS Reporting Inc 719239 (388.00) 6/28/2019 Christine Hoover (615.17) 6/28/2019 Christopher Bogdan (115.83) 6/28/2019 Cintas Corporation No 2 719240 (288.98) 6/28/2019 City of Marysville 719241 (8,304.24) 6/28/2019 Comcast Cable Communications Inc 719242 (45.94) 6/28/2019 Daily Journal Of Commerce Inc 719243 (276.00) 6/28/2019 Elizabeth Dewey (3.02) 6/28/2019 HD Supply Facilities Maintenance LTD 719244 (1,355.38) 6/28/2019 Heartland Automotive Services Inc 719245 (250.61) 6/28/2019 Housing Authority Risk Retention Group 719246 (61,890.00) 6/28/2019 Jades Jet City Carpet Cleaning Inc 719247 (1,150.00) 6/28/2019 Judd & Black 719248 (1,917.95) 6/28/2019 Kimberly Hart (240.69) 6/28/2019 Mark Papritz (617.87) 6/28/2019 PUD No 1 of Snohomish County 719249 (3,595.17) 6/28/2019 Puget Sound Energy 719250 (78.72) 6/28/2019 Ronald King 719251 (110.00) 6/28/2019 Ronnie Wendell (7.89) 6/28/2019 Sound Publishing Inc 719252 (165.20) 6/28/2019 Stilly River Mechanical Inc 719253 (88,554.25)

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ItemDate PayeeName CheckNumber ItemAmount6/28/2019 Su Mon Han (52.59) 6/28/2019 The Sherwin-Williams Company 719254 (61.26) 6/28/2019 Wex Bank 719255 (3,277.59)

Total (1,601,023.00) Total HAP/UAP Payments (4,243,303.11) Total Wires to Property Managers (1,060,780.44)

Total Payments (6,905,106.55)$

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DATE DESCRIPTION P.O. NUMBER P.O. TOTAL RECEIPTED VENDOR4/28/2017 T&M contract planning workflows, new sites, bug fixing and other adhoc

requests1999-1832 $ 65,000.00 $ 57,417.50 Affirma Consulting LLC

8/24/2017 Paperless solution for RD 2248-2061 $ 25,000.00 $ 23,282.00 FileVision USA LLC9/13/2017 Stevens Circle-12412A unit renovation 2199-2102 $ 24,750.00 $ 22,500.00 Affordable Renovations Inc

10/23/2017 Westend-playground 2360-2171 $ 18,300.00 $ 16,628.81 Playcore Wisconsin Inc10/23/2017 Westend Building E interior repaint 2313-2172 $ 31,000.00 $ 26,511.30 Mattila Painting Inc11/20/2017 Centerwood Building F fire muck out and abatement 2272-2244 $ 21,500.00 $ 19,536.93 Belfor USA Group Inc11/20/2017 Westend-owner directed landscaping 2434-2249 $ 45,000.00 $ 31,595.37 Paradise Valley Landscaping Company Inc11/27/2017 Pinewood unit 5714A renovation 2368-2264 $ 25,800.00 $ 23,440.00 Wesley Axlen

1/9/2018 Annual Appliances from January 1, 2018 to December 31, 2018 2466-2355 $ 80,000.00 $ 46,345.71 Judd & Black1/9/2018 Annual Interior Painting from January 1, 2018 to December 31, 2018 2467-2356 $ 80,000.00 $ 57,501.00 Joshua K McStott

1/9/2018 Annual Janitorial Services at the Prospect Plaza from January 1, 2018 to December 31, 2018.

2469-2358 $ 30,000.00 $ 24,409.00 Advantage Building Services

1/9/2018 Annual Vacate Units Interior Cleaning from January 1, 2018 to December 31, 2018.

2471-2360 $ 35,000.00 $ 34,850.00 5 Star Services Inc

3/19/2018 Preliminary design work for Whispering Pines redevelopment 2716-2519 $ 17,000.00 $ 9,129.00 Environmental Works4/10/2018 Maplewood Unit 1019E Renovation 2771-2584 $ 23,000.00 $ 20,865.00 Wesley Axlen6/6/2018 Millwood Estates-Pool room repairs 2857-2769 $ 92,500.00 $ 90,831.21 Interstate Restoration LLC

6/12/2018 Scattered Sites exterior paint project 2990-2787 $ 46,203.00 $ 41,469.78 K-A General Construction Contractor LLC7/31/2018 Maplewood roof replacement 2904-2917 $ 66,000.00 $ 60,599.55 Multifaceted Group LLC8/13/2018 Annual Postage - Meter Refill (12 Mos @ $2,500) 3183-2943 $ 30,000.00 $ 20,000.00 Pitney Bowes Inc8/14/2018 HASCO Branding and Design Project 3194-2950 $ 36,162.00 $ 23,020.00 Steven Pillitu9/5/2018 NT-unit 21403A renovation 3245-2997 $ 26,500.00 $ - Wesley Axlen

9/26/2018 Craigmont ADA unit 12 renovation 3033-3059 $ 21,100.00 $ - Affordable Renovations Inc1/15/2019 Annual Cleaning Contract for 2019 3637-3366 $ 65,000.00 $ 32,000.00 5 Star Services Inc1/15/2019 1/1/2019 to 12/31/2019 Annual Contract HASCO Office Janitorial

Services Renewal 3575-3372 $ 30,000.00 $ 11,538.80 Advantage Building Services

1/15/2019 1/1/2019 to 12/31/2019 Annual Contract Interior Painting Renewal provide all labor materials and

3576-3373 $ 60,000.00 $ 20,819.00 Joshua K McStott

1/15/2019 1/1/2019 to 12/31/2019 Annual Contract New Appliances Renewal provide material, equipment &

3577-3374 $ 75,000.00 $ 16,249.90 Judd & Black

1/29/2019 Ebey Arms Elevator Modernization consulting services 3606-3402 $ 16,300.00 $ 6,850.00 Lerch Bates Inc4/8/2019 Willow Run-Exterior lights 3415-3567 $ 62,800.00 $ 54,175.65 CLK Construction LLC4/9/2019 WebApp and Recertfication Portals 3801-3543 $ 49,860.00 $ 15,120.00 Emphasys5/7/2019 Paperless for Kimberly and Kristen's departments. 3912-3642 $ 40,000.00 $ 7,323.00 FileVision USA LLC

6/17/2019 Hilltop & River Vista Exterior paint 4009-3741 $ 57,750.00 $ 22,792.49 Motari Painting LLC6/27/2019 New Windows 10 Computers 4042-3766 $ 20,000.00 $ - Bank of America

Purchase Orders Over $15,000

15

ACTION ITEM TO: Board of Commissioners FROM: Kristen Cane, Director of Development and Policy SUBJECT: AUTHORIZATIONS RELATED TO THE ACQUISITION OF THE

GLENWOOD APARTMENTS IN LYNNWOOD DATE: July 16, 2019 AT ISSUE Resolution No. 2348, which authorizes the Executive Director to close on the acquisition of the Glenwood Apartments. RECOMMENDED ACTION Approval of Resolution No. 2348. BACKGROUND Property Description Glenwood Apartments, located at 5710 200th St SW in Lynnwood, is a 32-unit multi-family building located 10 blocks west of the Lynnwood Transit Center, which will be the future location of a Link Light Rail station, and 3 blocks east of Highway 99. Glenwood is directly east of Pinewood, a 25-unit property owned and managed by HASCO. Built in 1968, Glenwood consists of a single 3-story walkup building with a management office and storage units occupying most of the first floor. The units are larger than average and 18 of the units have been renovated by the current ownership over the last 8 years. The unit mix is as follows:

Unit Type Unit SF Classic Units Renovated Units Total Percentage

1x1 726 9 8 17 53% 2x1 924 5 10 15 47%

Total 14 18 32 Purchase Status Glenwood Apartments is currently owned by John Kechloian, who has owned the property for approximately 28 years. The listing was brought to HASCO by a broker with Gibraltar LLC. HASCO has executed a purchase and sale agreement with current ownership, with closing subject to approval by the Board of Commissioners and satisfaction of the Executive Director with the results of HASCO’s due diligence review.

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The agreed-upon purchase and sale agreement includes a sale price of $6,250,000 (about $195,000 per unit) and an earnest money deposit of $100,000, which is credited against the purchase price and becomes nonrefundable upon the expiration of the due diligence review period on July 16, 2019, unless HASCO chooses to terminate the agreement before that date. Closing is scheduled to occur on August 1, 2019, except that HASCO can extend closing for an additional 30 days with an additional deposit of $50,000, which will be credited toward the purchase price. The property is located within the city limits of Lynnwood. HASCO operates in Lynnwood under a 1995 cooperation agreement with the City of Lynnwood, which allows HASCO to acquire and operate property in the City. The cooperation agreement requires HASCO to keep the City notified of its acquisition and development activities. HASCO has already informed the Mayor and City Council of its potential acquisition and will notify them of the acquisition upon closing. Staff has completed its due diligence review and obtaining Board of Commissioners approval is the final step needed to authorize closing. If the Board authorizes the acquisition, staff will take the remaining steps to close on the property. Due Diligence Status HASCO has received and reviewed an appraisal, a Phase I environmental site assessment with limited sampling for hazardous materials, a property condition assessment, an ALTA survey, and a sewer survey. Staff completed inspections of representative samples of units, common areas, and the roof. In addition, HASCO staff and legal counsel have reviewed the current title of the property. The appraisal concluded that the purchase price for the property is $400,000 below the market value of $6,650,000. The Phase I assessment identified no environmental concerns with the property, with the exception of low levels of asbestos in the popcorn ceiling texture, which is typical for a building of this age and does not present a hazard in its current condition. Property Description & Building Condition Glenwood was constructed in 1968 and consists of a single, three-story building surrounded by surface parking and attractive mature landscaping. The first floor is partially below grade and the main entrance to the building is located between the first and second floors. Based on staff’s inspection of the building and the due diligence reports, the building is in good condition for its age. The building has newer vinyl windows and the parking lot was resurfaced in 2018. A few items have been identified that will need to be addressed in the near future. The torch down roof is approaching the end of its life. A replacement roof is estimated to cost about $100,000. The sewer survey identified a few areas that will need repairs, with an estimated cost of about $28,000. 14 of the 32 units still have original cabinets and countertops that will likely need replacement as units turn over. The property condition assessment also suggested installing efficient lighting and water fixtures to decrease operating costs. Staff is including $250,000 in the acquisition budget to address capital needs.

17

Financing Plan The Glenwood acquisition will be financed initially with HASCO cash reserves. Permanent financing in the amount of approximately $3,635,000 is expected to be placed on the property within 6-12 months after closing. Based on the debt amount, staff anticipates that the debt will be in the form of a privately placed tax-exempt bond. Staff will bring a specific financing resolution to the Board before moving forward with permanent debt financing. Operating Strategy The current owner’s strategy has been to prioritize low vacancy over maximizing rents, which has resulted in only a handful of vacancies over the last few years. The rents are currently affordable to households at about 60% AMI. HASCO plans to limit the rate of future rent increases to keep the property affordable. Because of Glenwood’s proximity to the future light rail station, if HASCO does not acquire the property, rents are likely to increase rapidly in the next several years. The property will be subject to the minimum housing authority income restriction under State law, which requires 50% of the units to serve households with incomes below 80% of area median income (AMI), which is $70,600 for a two-person household. After closing, HASCO will determine the income levels of current residents and ensure that as units turn over, the property will meet the requirement for 50% of households to be below 80% AMI. The plan is to add Glenwood to the portfolio of HASCO staff who currently manage the adjacent 25-unit Pinewood development. Estimated Permanent Sources and Uses

USES Debt HASCO Capital Total Acquisition $3,573,000 $2,677,000 $6,250,000 Closing, Title, & Recording Costs $0 $10,000 $10,000 Due Diligence Reports $0 $18,000 $18,000 Legal - Debt $26,000 $0 $26,000 Legal - Real Estate $0 $15,000 $15,000 Loan Fee (1%) $36,000 $0 $36,000 Replacement Reserves/Capital Work $0 $250,000 $250,000 Soft Cost Contingency $0 $30,000 $30,000 Total $3,635,000 $3,000,000 $6,635,000

18

HOUSING AUTHORITY OF SNOHOMISH COUNTY RESOLUTION NO. 2348

RATIFYING THE PURCHASE AND SALE AGREEMENT AND AUTHORIZING THE EXECUTIVE DIRECTOR TO CLOSE ON THE ACQUISITION OF THE GLENWOOD

APARTMENTS IN LYNNWOOD

WHEREAS, there is an increasing shortage of affordable housing in Snohomish County, and the mission of the Housing Authority of Snohomish County (HASCO) is to expand affordable housing options for people residing within Snohomish County; and,

WHEREAS, HASCO seeks to further its mission in part through preservation of existing affordable housing in areas with significantly appreciating housing costs; and,

WHEREAS, the Glenwood Apartments (the “Property”), located on real property described in Exhibit A hereto, comprised of 32 units located at 5710 200th St SW, Lynnwood, was offered for sale by the current private owner; and,

WHEREAS, the location of the Property is within the City of Lynnwood (the “City”), and HASCO has a 1995 interlocal agreement with the City that authorizes HASCO to function within the boundaries of the City as if created pursuant to RCW 35.82.030, including HASCO’s ability to exercise all powers set forth in RCW 35.82.070, including purchase and operation of property within the City; and,

WHEREAS, HASCO and the seller negotiated a purchase price of $6,250,000 for the Property; and

WHEREAS, HASCO and the seller signed a Purchase and Sale Agreement (the “Agreement”) on June 11, 2019 for HASCO to purchase the Property; and

WHEREAS, the Agreement provides HASCO until July 10, 2019 to complete its due diligence review of the Property and until July 16, 2019 to obtain Board of Commissioners approval for the acquisition; and

WHEREAS, the Property currently provides rental housing at rents that are affordable to households with incomes at or below 80% of area median income; and

WHEREAS, the Property is located less than a mile from the future Lynnwood Link Light Rail station in an area where rents are becoming unaffordable to low-income households, and rents at the Property and the surrounding area are expected to continue to escalate, making the Property and area increasingly unaffordable to low-income households; and

19

WHEREAS, the Property is located adjacent to Pinewood, a 25-unit property owned and managed by HASCO, which will allow HASCO to efficiently operate the Property; and WHEREAS, HASCO’s acquisition of the Property will further its mission and the housing goals of the region in a manner that is considerably less expensive than constructing the same number of new housing units. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF SNOHOMISH COUNTY AS FOLLOWS: The Board hereby:

1. Ratifies the execution of the Agreement by the Executive Director.

2. Authorizes the Executive Director to close on the acquisition of the Property.

3. Authorizes the Executive Director to:

i. Negotiate, amend, supplement, modify, execute, acknowledge and deliver any and all documents necessary in connection with the acquisition of the Property, in the name of and on behalf of HASCO;

ii. Take such actions as shall be necessary, convenient, desirable or appropriate to perform the obligations of HASCO relating to the acquisition of the Property; and

iii. Take such further actions as in the Executive Director’s judgment shall be necessary, proper or advisable in order to fully carry out the intent and accomplish the purposes of the authorizing resolution adopted hereby.

DATED, this 16th day of July, 2019. The Chairperson thereupon declared said motion carried and said Resolution adopted. ____________________________________

Gary Weikel, Chairperson SEAL ATTEST ____________________________________ Secretary

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EXHIBIT A PROPERTY LEGAL DESCRIPTION

THE EAST HALF OF TRACT 15, SCRIBER LAKE HOMES, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 10 OF PLATS, PAGE 57, IN SNOHOMISH COUNTY, WASHINGTON; EXCEPT THE SOUTH 270 FEET THEREOF; ALSO EXCEPT THE NORTH 10 FEET THEREOF CONVEYED TO THE CITY OF LYNNWOOD, A MUNICIPAL CORPORATION, BY DEED RECORDED APRIL 24, 1968 UNDER RECORDING NO. 2026443.

21

HOUSING AUTHORITY OF SNOHOMISH COUNTY RESOLUTION NO. 2349

APPROVING SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING JUNE 30, 2019

WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has published regulations relating to the Section 8 Management Assessment Program (SEMAP) Certification; and,

WHEREAS, pursuant to said regulations, it is necessary for the Housing Authority to submit a certification as to the Authority’s performance on several indicators under the SEMAP program.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF SNOHOMISH COUNTY that

The Section 8 Management Assessment Program (SEMAP) Certification is hereby approved and ratified

DATED, this 16th day of July, 2019.

The Chairperson thereupon declared said motion carried and said Resolution adopted.

____________________________________ Gary Weikel, Chairperson

SEAL

ATTEST

____________________________________ Secretary

22

OMB Approval No. 2577-0215U.S. Department of HousingSection 8 Management Assessment and Urban Development (exp. 02/29/2020)Program (SEMAP) Office of Public and Indian Housing

CertificationPublic reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions,searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency maynot conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number.This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant-basedassistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns theperformance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other datato assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and theinformation collected does not lend itself to confidentiality.

Instructions Respond to this certification form using the PHA’s actual data for the fiscal year just ended.PHA Name For PHA FY Ending (mm/dd/yyyy) Submission Date (mm/dd/yyyy)

Check here if the PHA expends less than $300,000 a year in Federal awardsIndicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not auditedfor compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must stillcomplete the certification for these indicators.Performance Indicators

1. Selection from the Waiting List. (24 CFR 982.54(d)(1) and 982.204(a))(a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list.

PHA Response Yes No

(b) The PHA’s quality control samples of applicants reaching the top of the waiting list and of admissions show that at least 98% of the families in thesamples were selected from the waiting list for admission in accordance with the PHA’s policies and met the selection criteria that determined their placeson the waiting list and their order of selection.

PHA Response Yes No

2. Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507)(a) The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable basedon current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contractanniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA’s method takes intoconsideration the location, size, type, quality, and age of the program unit and of similar unassisted units, and any amenities, housing services,maintenance or utilities provided by the owners.

PHA Response Yes No

(b) The PHA’s quality control sample of tenant files for which a determination of reasonable rent was required shows that the PHA followed its writtenmethod to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one):

PHA Response At least 98% of units sampled 80 to 97% of units sampled Less than 80% of units sampled

3. Determination of Adjusted Income. (24 CFR part 5, subpart F and 24 CFR 982.516)The PHA’s quality control sample of tenant files shows that at the time of admission and reexamination, the PHA properly obtained third party verificationof adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properlyattributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances forthe unit leased in determining the gross rent for (check one):

PHA Response At least 90% of files sampled 80 to 89% of files sampled Less than 80% of files sampled

4. Utility Allowance Schedule. (24 CFR 982.517)The PHA maintains an up-to-date utility allowance schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjustedits utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised.PHA Response Yes No

5. HQS Quality Control Inspections. (24 CFR 982.405(b))A PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required byHUD (see 24 CFR 985.2), for quality control of HQS inspections. The PHA supervisor’s reinspected sample was drawn from recently completed HQSinspections and represents a cross section of neighborhoods and the work of a cross section of inspectors.

PHA Response Yes No

6. HQS Enforcement. (24 CFR 982.404)The PHA’s quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencieswere corrected within 24 hours from the inspection and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from theinspection or any PHA-approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistancepayments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligationsfor (check one):PHA Response At least 98% of cases sampled Less than 98% of cases sampled

form HUD-52648 (11/2013)Previous edition is obsolete Page 1 of 4 ref. 24 CFR Part 98523

7. Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12)).Applies only to PHAs with jurisdiction in metropolitan FMR areas.Check here if not applicable

(a) The PHA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineatesareas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourageowner participation.PHA Response Yes No

(b) The PHA has documentation that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of povertyand minority concentration.PHA Response Yes No

(c) The PHA has prepared maps that show various areas, both within and neighboring its jurisdiction, with housing opportunities outside areas of povertyand minority concentration; the PHA has assembled information about job opportunities, schools and services in these areas; and the PHA uses the mapsand related information when briefing voucher holders.PHA Response Yes No

(d) The PHA’s information packet for voucher holders contains either a list of owners who are willing to lease, or properties available for lease, underthe voucher program, or a list of other organizations that will help families find units and the list includes properties or organizations that operate outsideareas of poverty or minority concentration.PHA Response Yes No

(e) The PHA’s information packet includes an explanation of how portability works and includes a list of neighboring PHAs with the name, address andtelephone number of a portability contact person at each.PHA Response Yes No

(f) The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentrationand, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts inany part of its jurisdiction and has sought HUD approval when necessary.PHA Response Yes No

8. Payment Standards. The PHA has adopted current payment standards for the voucher program by unit size for each FMR area in the PHA jurisdictionand, if applicable, for each PHA-designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are notless than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR 982.503)

PHA Response Yes No

Enter current FMRs and payment standards (PS)

0-BR FMR _________ 1-BR FMR _________ 2-BR FMR _________ 3-BR FMR ________ 4-BR FMR _________PS ______________ PS ______________ PS ______________ PS ______________ PS ______________

If the PHA has jurisdiction in more than one FMR area, and/or if the PHA has established separate payment standards for a PHA-designatedpart of an FMR area, attach similar FMR and payment standard comparisons for each FMR area and designated area.

9. Annual Reexaminations. The PHA completes a reexamination for each participating family at least every 12 months. (24 CFR 982.516)

PHA Response Yes No

10. Correct Tenant Rent Calculations. The PHA correctly calculates tenant rent in the rental certificate program and the family rent to owner in the rentalvoucher program. (24 CFR 982, Subpart K)

PHA Response Yes No

11. Precontract HQS Inspections. Each newly leased unit passed HQS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR982.305)

PHA Response Yes No

12. Annual HQS Inspections. The PHA inspects each unit under contract at least annually. (24 CFR 982.405(a))

PHA Response Yes No

13. Lease-Up. The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year.

PHA Response Yes No

14a. Family Self-Sufficiency Enrollment. The PHA has enrolled families in FSS as required. (24 CFR 984.105)Applies only to PHAs required to administer an FSS program .Check here if not applicablePHA Responsea. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later

through 10/20/1998. Exclude units funded in connection with Section 8 and Section 23 project-based contractterminations; public housing demolition, disposition and replacement; HUD multifamily property sales; prepaid orterminated mortgages under section 236 or section 221(d)(3); and Section 8 renewal funding. Subtract the number offamilies that successfully completed their contracts on or after 10/21/1998.)

or, Number of mandatory FSS slots under HUD-approved exception

form HUD-52648 (8/2000)Previous edition is obsolete Page 2 of 4 ref. 24 CFR Part 98524

b. Number of FSS families currently enrolled

c. Portability: If you are the initial PHA, enter the number of families currently enrolled in your FSS program, but whohave moved under portability and whose Section 8 assistance is administered by another PHA

Percent of FSS slots filled (b + c divided by a)

14b. Percent of FSS Participants with Escrow Account Balances. The PHA has made progress in supporting family self-sufficiency as measured by thepercent of currently enrolled FSS families with escrow account balances. (24 CFR 984.305)Applies only to PHAs required to administer an FSS program .Check here if not applicable

PHA Response Yes No

Portability: If you are the initial PHA, enter the number of families with FSS escrow accounts currently enrolled in yourFSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA

Deconcentration Bonus Indicator (Optional and only for PHAs with jurisdiction in metropolitan FMR areas).

The PHA is submitting with this certification data which show that:(1) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area resided in low poverty census tracts at the end of the last

PHA FY;(2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA’s principal operating area during the last PHA FY

is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the lastPHA FY;or

(3) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA’s principal operating area over the last twoPHA FYs is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at theend of the second to last PHA FY.

PHA Response Yes No If yes, attach completed deconcentration bonus indicator addendum.

I hereby certify that, to the best of my knowledge, the above responses under the Section 8 Management Assessment Program (SEMAP) are true and accuratefor the PHA fiscal year indicated above. I also certify that, to my present knowledge, there is not evidence to indicate seriously deficient performance that castsdoubt on the PHA’s capacity to administer Section 8 rental assistance in accordance with Federal law and regulations.Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)

Executive Director, signature Chairperson, Board of Commissioners, signature

___________________________________________________________ _________________________________________________________

Date (mm/dd/yyyy) ____________________________________________ Date (mm/dd/yyyy) _________________________________________

The PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing itscertification.

form HUD-52648 (11/2013)Previous edition is obsolete Page 3 of 4 ref. 24 CFR Part 98525

Page 4 of 4

.

SEMAP Certification - Addendum for Reporting Data for Deconcentration Bonus Indicator

Date (mm/dd/yyyy) ____________________________

PHA Name ______________________________________________________________________________________

Principal Operating Area of PHA _____________________________________________________________________(The geographic entity for which the Census tabulates data)

Special Instructions for State or regional PHAs Complete a copy of this addendum for each metropolitan area or portion of a metropolitan area (i.e., principaloperating areas) where the PHA has assisted 20 or more Section 8 families with children in the last completed PHA FY. HUD will rate the areas separatelyand the separate ratings will then be weighted by the number of assisted families with children in each area and averaged to determine bonus points.

1990 Census Poverty Rate of Principal Operating Area __________________________________________________

Criteria to Obtain Deconcentration Indicator Bonus PointsTo qualify for bonus points, a PHA must complete the requested information and answer yes for only one of the 3 criteria below. However,State and regional PHAs must always complete line 1) b for each metropolitan principal operating area.

1) __________ a. Number of Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHAFY who live in low poverty census tracts. A low poverty census tract is a tract with a poverty rate at or below the overallpoverty rate for the principal operating area of the PHA, or at or below 10% whichever is greater.

__________ b. Total Section 8 families with children assisted by the PHA in its principal operating area at the end of the last PHA FY.

__________ c. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA’s principal operating areaat the end of the last PHA FY (line a divided by line b).

Is line c 50% or more? Yes No

2) __________ a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating areaat the end of the last completed PHA FY.

__________ b. Number of Section 8 families with children who moved to low poverty census tracts during the last completed PHA FY.

__________ c. Number of Section 8 families with children who moved during the last completed PHA FY.

__________ d. Percent of all Section 8 mover families with children who moved to low poverty census tracts during the last PHA fiscalyear (line b divided by line c).

Is line d at least two percentage points higher than line a? Yes No

3) __________ a. Percent of all Section 8 families with children residing in low poverty census tracts in the PHA's principal operating areaat the end of the second to last completed PHA FY.

__________ b. Number of Section 8 families with children who moved to low poverty census tracts during the last two completed PHA FYs.

__________ c. Number of Section 8 families with children who moved during the last two completed PHA FYs.

__________ d. Percent of all Section 8 mover families with children who moved to low poverty census tracts over the last two completedPHA FYs (line b divided by line c).

Is line d at least two percentage points higher than line a? Yes No

If one of the 3 criteria above is met, the PHA may be eligible for 5 bonus points.

See instructions above concerning bonus points for State and regional PHAs.

form HUD-52648 (11/2013)Previous edition is obsolete ref. 24 CFR Part 98526